Commission on Immigrant Affairs Meeting Minutes August 4, 2025 Commission on Immigrant Affairs Regular Meeting Minutes Monday, August 4, 2025 The Commission on Immigrant Affairs convened in a regular meeting on Monday, August 4, 2025, at Austin City Hall, W 3rd St, Room 1101 in Austin, Texas. Vice Chair Dorantes called the Commission on Immigrant Affairs Regular Meeting to order at 6:35 p.m. Commissioners in Attendance: Melissa Ortega, Chair Miriam Dorantes, Vice Chair Adrian De La Rosa Alondra Johnson Diane Kanawati Commissioners in Attendance Remotely: Aditi Joshi Meghna Roy Yohanna Saucedo PUBLIC COMMUNICATION: GENERAL None. APPROVAL OF MINUTES 1. Approve the minutes of the Commission on Immigration Affairs regular meeting on July 7, 2025. The minutes from the meeting of July 7, 2025, were approved on Commissioner Kanawati’s motion, Commissioner Joshi’s second on an 8-0 vote. Commissioners Edwin, Kaba, and Lincoln-Goldfinch were absent. STAFF BRIEFINGS 2. Staff briefing regarding revisions to Austin Police Department’s U-Visa Policy by Lieutenant Robert Smith, Special Victims Bureau, Austin Police Department and Assistant Chief Angie Jones, Austin Police Department. 1 Commission on Immigrant Affairs Meeting Minutes August 4, 2025 Staff briefing was made by Lieutenant Robert Smith, Special Victims Bureau, Austin Police Department and Assistant Chief Angie Jones, Austin Police Department. DISCUSSION ITEMS 3. 4. 5. 6. 7. 8. Discussion regarding the Travis County Commissioner’s Court vacancy. This item was taken up with item 14. Update on the most recent Joint Inclusion Committee (JIC) meeting held in July 2025, as it relates to the Commission on Immigrant Affairs. Discussed. Update regarding the discussion during the July LGBTQ Quality-of-Life Advisory Commission Meeting about Immigrant Affairs. Discussed. Discussion regarding the written update on the Naturalization Informational Sessions and Clinics provided by Shafina Khaki, Human Rights Officer, Office of Equity and Inclusion. Discussed. Discussion regarding the written update on the Immigrant Quality-of-Life Study provided by Dr. Lindsey Wilson, Director of the Office of Equity and Inclusion. Discussed. Discussion regarding the new structure for requesting updates from the Office of Equity and Inclusion. Discussed. DISCUSSION AND ACTION ITEMS 9. 10. Approve a Recommendation to Council regarding the staffing support of the Commission on Immigrant Affairs. The motion to approve a Recommendation to Council regarding the staffing support of the Commission on Immigrant Affairs was approved on Commissioner Johnson’s motion, Vice Chair Dorantes’ second on a 7-0 vote. Commissioners Edwin, Joshi, Kaba, and Lincoln-Goldfinch were absent. Approve the election of …
Language Access Plan for Citywide Emergencies Houmma Garba - CPIO David Alcorta – HSEM September 2nd, 2025 Language Access Plan for Citywide Emergencies: Background The City Auditor conducted two audits: one in 2016 and another in 2021, involving language access services provided by the City, which culminated in a special report and staff response. The audits found that the City may not be meeting the needs of all non-English speaking Austinites because written policies did not align with actual practice. Additionally, the Auditor found that the City did not effectively communicate with community members before and during Winter Storm Uri in 2021, especially in language other than English. Because of this, limited English proficiency (LEP) Austinites may not have had the same access to important information and may have been disproportionately impacted. Austintexas.gov/sites/default/files/files/auditor/audit_reports/language_access_follow_up_may_2023.pdf September 2nd, 2025 Language Access Plan for Citywide Emergencies: Language Access Translation: The conversion of written communication from one language to another in a written form. An accurate translation is one that conveys the intent and essential meaning of the original text. Interpretation: Definitions The oral rendition of a spoken message from one language to another, preserving the intent and meaning of the original message. Threshold Language: The most common spoken languages in Austin other than English. Based on this data, and data on the percentage of people who identify as not speaking English “very well” is how HSEM determined the languages to provide translation and interpretation for. September 2nd, 2025 Language Access Plan for Citywide Emergencies: Limited English Proficiency September 2nd, 2025 What does Limited English Proficiency mean? Limited English Proficiency (LEP) A person with limited English proficiency (LEP) cannot speak, read, write or understand the English language at a level that permits him or her to interact effectively with City staff. Individuals who communicate with American Sign Language are covered in this definition, although other Federal laws and regulations such as the Americans with Disabilities Act apply and should be considered separately. Hello! ¡Hola! 你好！ 안녕하세요! Xin chào! नमस्ते! မင်္ဂလာပါ! Collaborative Partners • Communiations and Public Information Office • Homeland Security & Emergency Management • Ausitn Energy • Austin Water • Austin Public Health • And review by numerous community organizations. In 2022, CPIO, HSEM and a collaboration of the City’s departmental Language Access team members established an Emergency Language Access working group. September 2nd, 2025 The Working Group planning activities included: • Gathering LEP …
REGULAR MEETING of the EARLY CHILDHOOD COUNCIL SEPTEMBER 10, 2025, 9:00 A.M. CITY HALL, BOARD AND COMMISSION ROOM #1101 301 WEST SECOND STREET AUSTIN, TEXAS Some members of the Early Childhood Council may be participating by videoconference. Public comment will be allowed in person or remotely via telephone. Speakers may only register to speak on an item once, either in person or remotely, and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Caitlin Oliver, Program Coordinator, Austin Public Health, at 512-972-6205 or Caitlin.Oliver@austintexas.gov. CURRENT BOARD MEMBERS/COMMISSIONERS: Choquette Hamilton, Chair Brooke Freeland Chloe Latham-Sikes Cathy McHorse Craig McNary Hilda Rivas Brianna Menard, Vice Chair Eliza Sears Cynthia McCollum Andrea McIllwain Alice Navarro AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first five speakers to register prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approve the minutes of the Early Childhood Council Regular Meeting on August 16, 2025 STAFF BRIEFINGS 2. Briefing from Caitlin Oliver, Austin Public Health (APH), about the Austin-Travis County Family Child Care Educator Network and updates from related local early childhood groups such as Austin Chapter of the Texas Association for the Education of Young Children, Austin ISD, Success By 6 Coalition, Child Care Regulation, and Workforce Solutions Capital Area DISCUSSION ITEMS 3. 4. 5. 6. Updates from the August Joint Inclusion Committee (JIC) meetings Updates regarding the implementation of the Travis County voter-approved Child Care and Out-of-School Time (CCOST) initiative Presentation from Trudy Taylor Smith, Senior Administrator of Policy and Advocacy at Children’s Defense Fund-Texas, regarding the impacts of immigration enforcement on Austin-area families Presentation from Decision Information Resources (DIR) regarding the initial findings of the quality-of-life study of Austin’s families with young children FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please or Caitlin.Oliver@austintexas.gov, for additional information; TTY users route through Relay Texas at 711. at …
HISTORIC LANDMARK COMMISSION ARCHITECTURAL REVIEW COMMITTEE Wednesday, September 10, 2025 – 4:00PM Permitting and Development Center Conference Room 1401 6310 Wilhelmina Delco Dr Austin, TX 78752 Some members of the committee may be participating by videoconference Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item NOT on the agenda once either in-person or remotely and will be allowed three minutes to comment. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, use the QR code or the link on this agenda. For questions, email preservation@austintexas.gov. COMMITTEE MEMBERS: Kevin Koch Jaime Alvarez Harmony Grogan CALL TO ORDER AGENDA PUBLIC COMMUNICATION: GENERAL The first ten (10) speakers who register to speak prior to the meeting will be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. DISCUSSION ITEMS 1. 2. 3. 4. 5. 6. 604 Brazos St. Driskill Hotel – Landmark Council District 9 Proposal: Install new signage at two facades of the hotel. Applicant: Marcos Crane 1504 E. 11th St. Ethel Pearl’s Beauty Salon – Landmark Council District 1 Proposal: Rehabilitate and repair building exterior. Applicant: Mike Hale 210 W. 6th St. Sixth Street National Register Historic District Council District 9 Proposal: Adaptive reuse; rooftop equipment screening; plaza-facing patio enclosure; signage; door/window modifications. Applicant: Michael Whellan 80 Rainey St. Rainey Street National Register Historic District Council District 9 Proposal: Construct an ADA-accessible kitchen and bathroom addition. Applicant: Drew Raffaele 1709 Drake Ave. Travis Heights National Register Historic District Council District 9 Proposal: Demolish a contributing building and construct a new building. Applicant: Stuart Sampley 902 W. Johanna St. Council District 3 Proposal: Demolish a building. Applicant: Bob Allsop ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call the Historic Preservation Office at 512-974-3393 for additional information; TTY users route through Relay Texas at 711. For more information on the Architectural Review Committee of the Historic Landmark Commission, please contact Sofia Wagner, Interim Staff Liaison, at 512-974-3333. First Floor City of Austin Permitting and Development …
REGULAR MEETING of the AIRPORT ADVISORY COMMISSION (AAC) September 10, 2025 3:00 PM 6310 WILHELMINA DELCO DR., ROOM 1405 AUSTIN, TEXAS 78752 Some members of the Commission may be participating via videoconference. Livestream of the meeting will be available at ATXN1 https://www.austintexas.gov/watch-atxn-live Audio of the meeting will be available as an alternative to attending in person. Please email Ammie Calderon at ammie.calderon@flyaustin.com by Noon of the day of the meeting for dial-in details. Public comment for general communication and all agenda items will be allowed in-person or remotely via telephone. In-person registration is available for speakers who sign up at the meeting location prior to the meeting being called to order. Registration to speak remotely is available for speakers who have provided an email to Ammie Calderon at ammie.calderon@flyaustin.com, no later than Noon of the day before the meeting. CURRENT BOARD MEMBERS Patrick Rose, Chair Bakari Brock, Vice-Chair Doyle Valdez, Secretary Jeff Eller Mike Trimble Fang Fang Jonathan Coon Cole Wilson Lyn Hendricks Scott Madole Susan Turrieta AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL Public communication for items not on the agenda. The first 5 registered speakers will each be allowed a three-minute allotment to address the Airport Advisory Commission on an item that is not posted on the agenda. Please refer to the registration instructions above. 1 Public communication for items on the agenda. Registered speakers will each be allowed a three-minute allotment to address the Airport Advisory Commission on an item that is posted as a Briefing, Discussion/Action, or Discussion item. Please refer to the registration instructions above. APPROVAL OF MINUTES 1. Approve the minutes of the AAC regular meeting on August 13, 2025 STAFF BRIEFINGS 2. Briefing on July 2025 Financial Results presented by Rajeev Thomas, Chief Financial Officer 3. Briefing on Air Service Update provided by Jamy Kazanoff, AUS Air Service Development 4. Briefing on Journey with AUS (AUS AEDP/Capital Improvement Program) Active Projects provided by Lyn Estabrook, Deputy Chief Development Officer DISCUSSION/ACTION ITEMS 5. Conduct an evaluation of the recommendations made and other actions taken by the Airport Advisory Commission throughout the year and how these reflected or achieved the commission’s directives, identify any overlaps in the role and work of the commission with other boards or commissions, identify policies or City needs that no current board or commission appears to address, evaluate the level of members’ and the community’s engagement, and identify potential bylaw …
AIRPORT ADVISORY COMMISSION (AAC) REGULAR MEETING MINUTES August 13, 2025, 3:00 PM The Airport Advisory Commission convened in a regular meeting on August 13, 2025, at 6310 Wilhelmina Delco Dr., Room 1406 Austin, Texas 78752 Chair Patrick Rose called the regular meeting to order at 3:05 p.m. Commissioners in Attendance: Patrick Rose, Chair Doyle Valdez, Secretary Cole Wilson Scott Madole Commissioners in Attendance Remotely: Bakari Brock, Vice-Chair Jeff Eller Mike Trimble Fang Fang Jonathan Coon Susan Turrieta Commissioners Absent: Lyn Hendricks PUBLIC COMMUNICATION: GENERAL Kirk Mixon, Delta Airlines - for Airline Use and Lease Agreement Sherri Hull, Southwest Airlines - for Airline Use and Lease Agreement APPROVAL OF MINUTES 1. Approve the minutes of the AAC regular meeting on July 9, 2025. Staff noted for the record a typo in the draft minutes reflected Vice Chair Brock as present in-person, and Secretary Valdez as present virtually, at the July 9 meeting; the draft minutes were corrected to reflect Vice Chair Brock as present virtually and Secretary Valdez as present in-person. A motion to approve was made by Commissioner Valdez; Commissioner Wilson seconded. The motion passed on a 10-0-0-1 vote. Commissioner Hendricks was absent at this vote. STAFF BRIEFINGS 2. Briefing on June 2025 Financial Results presented by Rajeev Thomas, Chief Financial Officer Rajeev Thomas provided the briefing. 3. Briefing on Air Service Update provided by Jamy Kazanoff, AUS Air Service Development Jamy Kazanoff provided the briefing. 4. Briefing on Journey with AUS (AUS AEDP/Capital Improvement Program) Active Projects provided by Lyn Estabrook, Deputy Chief Development Officer Lyn Estabrook provided the briefing. 5. Briefing on Austin Aviation’s Fiscal Year 2025-2026 Budget presented by Rajeev Thomas, Chief Financial Officer. Rajeev Thomas provided the briefing. DISCUSSION/ACTION ITEMS 6. Authorize negotiation and execution of Signatory Airline Use and Lease Agreements and Signatory Cargo Agreements with the commercial passenger airlines and commercial cargo carriers or companies for use of the Austin-Bergstrom International Airport, for an initial term starting January 1, 2026, and ending September 30, 2035, with two-year extension option; and authorize negotiation and execution of Non-Signatory Airline Agreements and Non-Signatory Cargo Agreements for a month-to-month term with those carriers or companies that choose not to become signatories under the new signatory agreements. Funding: There is no revenue impact for Fiscal Year 2024-2025 for the Aviation Department’s Operating Budget due to the proposed January 1, 2026, effective date for the Agreements. A motion to approve …
MEMORANDUM TO: Airport Advisory Commissioners FROM: Rajeev Thomas, Chief Financial Officer, Austin Aviation DATE: September 10, 2025 SUBJECT: Austin-Bergstrom International Airport Financial Update July 2025 Financial Results Passenger traffic totaled 2,036,077 in July 2025, a decrease of 0.2% compared to July 2024. Average daily departures increased from 264 in July 2024 to 273 in July 2025, an increase of 9 daily departures or 3.6%. Table #1 Enplanements Landing Weights Cargo Tonnage Operating Revenue Airport OPEX Total Requirements Net Income FY 2025 July FY 2024 July Variance Fav (Unfav) FY 2025 YTD FY 2024 YTD Variance YTD Fav (Unfav) 1,015,498 1,014,354 0.1% 8,980,584 9,339,027 1,224,093,268 1,194,530,732 2.5% 11,010,824,646 11,360,732,335 11,359 12,957 (12.3%) 116,118 125,898 (3.8%) (3.1%) (7.8%) $32,036,904 $29,082,408 $2,954,496 $293,040,966 $266,075,251 $26,965,715 $13,845,469 $12,836,364 ($1,009,105) $136,158,291 $123,471,721 ($12,686,571) $22,872,019 $18,917,999 ($3,954,020) $212,880,703 $192,543,471 ($20,337,232) $9,164,886 $10,164,409 ($999,523) $80,160,262 $73,531,779 $6,628,483 Table #1 illustrates July 2025’s enplanements totaled 1,015,498, an increase of 0.1% compared to July 2024. Landing weights totaled 1.2 billion pounds in July 2025 representing an increase of 2.5% compared to July 2024. Cargo volume totaled 11,359 tons in July 2025, a decrease of 12.3% compared to July 2024. July 2025 cargo volume decreased primarily due to changes in FedEx cargo activity. July 2025 operating revenue totaled $32.0M, an increase of 10.2% or $3.0M compared to July 2024. The increase in operating revenue results from updated airline rates and charges in FY2025 and growth in parking revenues. Operating revenue in July 2025 is composed of 49.2% airline revenue, 49.2% non-airline revenue, and 1.6% interest income. Airport operating expenses totaled $13.8M for the month, an increase of 7.9% or $1.0M compared to July 2024. The increase in operating expenses is primarily driven by growth in airport staffing and increased APD personnel costs. AUS reported a $9.2M surplus in July 2025, a decrease of $1.0M compared to July 2024. The decrease in the surplus compared to July 2024 results from the application of interest earned on prior year debt service. Fiscal Year 2025 Financial Results FY2025 Year to Date (YTD) Operating Revenue totals $293.0M compared to $266.1M in FY2024, a 10.1% increase. Airport Operating Expenses totaled $136.2M YTD in FY2025 compared to $123.5M in FY2024, a 10.3% increase. Net income totals $80.2M YTD in FY2025 compared to $73.5M in FY2024, a 9.0% increase. FY 2025 FY 2025 FY 2025 Budget vs. YTD Variance Budget vs. YTD Variance CYE vs. YTD Variance …
September 2025 Air Service Snapshot AUS quarterly seat comparisons, Q3 2025 and Q4 2025 compared to 2019 (pre-Covid) in leE chart, and compared to year-over-year (YOY) 2024 in right chart: Source: Cirium schedule data as of August 18, 2025. Highlights of recent air service announcements/developments include: • Aeromexico reverted back to 1x B737 from Aug 18 ‘25 onwards as opposed to 2x E190 due to downturn in U.S. demand • Air Canada will serve YUL May 2 – Oct. 24 ’25 and YVR May 1 – Oct. 25 ’25; YVR returned at 4/wk and increased to 5/wk for June – Sept ‘25; extended YUL 3/Wk for Oct 25 ’25 – Mar 27 ‘26 (now year-round) • Allegiant summary of service changes: o Extended schedules for May 14 – Sept. 2 ’25 and served 12 markets: AVL CVG DSM GRR IAD IND LAS PIT PVU SFB SRQ & TYS; o Schedules for Sept. 3 – Nov. 18 ’25, will serve 6 markets: AVL CVG DSM GRR PVU TYS; o Schedules for Nov 19 ’25 – Feb 10 ’26, will serve 7 markets: AVL, CVG, DSM, GRR, PVU, SRQ & TYS; o Schedules for Feb 11-May 13 ‘26, will serve 4 markets: CVG, DSM, GRR & PVU • American summary of service changes: o AA will serve 13 markets from AUS in Q3 2025 with 22% less seats YOY; 15 markets in Q4 2025 with 3% less seats YOY o Service for college football games: GNV (Oct 3/5) LEX (Nov 17/19) ATL (Nov 14/16) & XNA (Nov 21/23) o Service for Masters: AGS on April 6, 11 and 14 • BriOsh Airways added LHR #2 daily, eff. Mar. 31 ‘25 which will operate 6/Wk (all days except Sunday); second frequency in Summer 2025 (March 20-Oct. 25 ‘25) will be mix of B787-8 and -9; 2x service for Summer 2026 starkng Mar. 29 with 1x B777-200ER and 1x B787-8 • Copa added 5th weekly PTY flight for Dec ’25 & Jan ‘26 • Delta summary of service changes: o New markets: SFO & TPA (eff. June 8 ’25); DEN (eff. Nov. 9 ’25); CUN (eff. Dec. 20 ’25); CMH & MCI (eff. June 7 ’26) o SJD originally planned as daily from Dec 20 ’25 - Jan 5 ’26, will be extended through April 12 ‘26 o PSP will be served seasonally from Nov 8 ‘25 – April 12 ’26, increasing from Saturday …
Journey With AUS - Airport Expansion & Development Program Active Projects Update Airport Advisory Commission September 2025 Lyn Estabrook Deputy Chief – Planning & Development Table of Contents ● Project Updates Parking and Landside: Yellow Garage Atrium Infill Airfield Infrastructure – Midfield Taxiways Utility Infrastructure Campus-Wide Central Utility Plant Relocation Concourse B and Tunnel Arrivals and Departures Hall ○ West Infill and TSA Checkpoint 3 Expansion ○ West Gate Expansion ○ ○ ○ ○ ○ ○ ○ ● Appendix ○ ○ ○ Project Prime Firms & RCAs Project Details Project Descriptions 2 Project Updates Program Overview Journey With AUS projects are developed through a five–phase process: West Infill & TSA Checkpoint 3 Expansion *As part of the Outbound Baggage Handling System project Latest Updates ○ Interior finishes continue ○ Mechanical and electrical system testing nearing completion ○ New BHS System is undergoing internal testing in preparation for TSA Integrated Site Acceptance Test ○ Exterior metal panels making good progress Anticipated Timeline ○ Build: Q1 2024 – Q1 2026 Design-Build: Gensler/Whiting Turner 5 West Gate Expansion Latest Updates o Exterior panels, flashing, and air barrier near completion o Power conversion to temp power, component installation and then back to permanent power completed o Temporary Gate 33 to be removed September 2 o Terrazzo flooring started at the concourse level ○ Drywall installation at concourse level is underway Anticipated Timeline ○ Build: Q2 2023 – Q1 2026 Designer: Page Construction: Hensel Phelps 6 Photo of the West Gate project under construction. Airfield Infrastructure: Midfield Taxiways and Maintenance Ramp Expansion Latest Updates ○ Construction of new roadways and parking lots are ongoing ○ Construction of waterline, power, communication and storm utilities ongoing ○ AUS reviewing GMP Proposal for Maintenance Ramp Expansion ○ Completed 100% Design of Maintenance Ramp Expansion Anticipated Timeline ○ Build: Q4 2024 – Q2 2027 Designer: RS&H Construction: Austin Bridge & Road 7 Parking and Landside: Yellow Garage Latest Updates ○ Completed 85% of drilled pier foundations ○ Completed 10% of concrete decks, including partial completion of zone 1 & 2 level 4 concrete deck Anticipated Timeline ○ Design: Q3 2024 – Q3 2025 ○ Build: Q1 2025 – Q1 2028 Design rendering; final design specifications and features subject to change as the project progresses. Designer: PGAL Construction: Austin Commercial 8 Construction photo showing project progress as of Aug 27, 2025. Atrium Infill Latest Updates ○ Clear Channel temporary monitors …
Airport Advisory Commission Self-Evaluation Survey Review Period: January 2025 – August 2025 1. Name of Board or Commission Airport Advisory Commission 2. Has the board or commission's actions throughout the year complied with City Council directives and bylaws? This should address all elements of the board's mission statement as provided in the relevant sections of the City Code. (Yes, No) a. If No, please explain Yes 3. How many recommendations did your board or commission approve? The commission brought no self-initiated recommendations forward in this calendar year. However, between January 2025 to present, the commission reviewed and took action on 28 department-initiated items, including Requests for Council Action. 4. Please list the recommendation numbers. N/A 5. Which recommendations are closely aligned to the organization's core mission and why? Each of the 28 department-initiated items were critical to Austin Aviation and required commission review prior to city council approval. 6. Which recommendations are adjacent to the organization's core mission and why? N/A 7. Please share any further context that could support or explain your recommendations. In addition to its review of department action items, the commission also received numerous staff briefings and updates throughout the calendar year on important Annual Review and Work Plan Year 2024-2025 department business, including regular updates on department financials, air service, and active airport expansion projects. Specific presentations were also given as precursors to critical department action items, including on the proposed BATX Pipeline project, the new Hilton Austin Airport hotel management agreement, and short-term financing updates related to the airport expansion. 8. Is there another body that overlaps with the role and work of the board or commission you serve? (Yes, No) a. If yes, which body? b. Please explain their alignment. No 9. Do the bylaws need to be updated? (Yes, No) a. If yes, what would be the amendment (including section) and why? No 10. On a scale of 1-10, how engaged are the board or commission members? 8 11. On a scale of 1-10, how engaged is the community? 4 12. Do you see any gaps in important policies that are not currently covered by a board or commission? (Yes, No) a. If yes, please explain. No 2
City of Austin Recommendation for Action File #: 25-1810, Agenda Item #: 17. 9/25/2025 Posting Language Authorize a contract for security perimeter gate preventative maintenance and repair services for the Department of Aviation with Knowitall Access & Integration, LLC, for an initial term of four years with one one- year extension option, in an amount not to exceed $1,617,852. Funding: $265,000 is available in the Operating Budget of the Department of Aviation, funding for the remaining contract term is contingent upon available funding in future budgets. Lead Department Financial Services Department. Client Department(s) Department of Aviation. Fiscal Note Funding in the amount of $265,000 is available in the Fiscal Year 2025-2026 Operating Budget of the Department of Aviation, funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Financial Services Department issued an Invitation for Bids solicitation IFB 8100 PDS1000 for these services. The solicitation was issued on February 17, 2025, and closed on March 13, 2025. Of the four offers received, the recommended contractor submitted the sole responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=142040. MBE/WBE: This contract will be awarded in accordance with the City Code Chapter 2-9B (Minority-Owned and Women- Owned Business Enterprise Procurement Program). For the goods and services required for this solicitation, there were insufficient subcontracting opportunities; therefore, no subcontracting goals were established. However, the recommended contractor identified subcontracting opportunities. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. Council Committee, Boards and Commission Action: September 10, 2025 - To be reviewed by the Airport Advisory Commission. City of Austin Page 1 of 2 Printed on 9/3/2025 powered by Legistar™ File #: 25-1810, Agenda Item #: 17. 9/25/2025 Additional Backup Information: This contract will provide preventative maintenance, installation, and repair services for security perimeter access gates used to control access to secure locations within the Department of Aviation campus. Access must be strictly controlled at all access points to maintain compliance with Federal Aviation Administration regulations and ensure the safety of employees and the public. This contract will ensure that perimeter security is …
City of Austin Recommendation for Action File #: 25-1812, Agenda Item #: 18. 9/25/2025 Posting Language Authorize a contract for airport worker security screening for the Department of Aviation with Unifi Security, LLC, for an initial term of three years with up to two two-year extension options in an amount not to exceed $2,381,312. Funding: $320,000 is available in the Operating Budget of the Department of Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. Lead Department Financial Services Department. Client Department(s) Department of Aviation. Fiscal Note Funding in the amount of $320,000 is available in the Fiscal Year 2025-2026 Operating Budget of the Department of Aviation, funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Financial Services Department issued a Request for Proposals solicitation RFP 8100 MPM3026 for these services. The solicitation was issued on June 16, 2025, and closed on July 10, 2025. Of the two offers received, the recommended contractor submitted the best evaluated responsive offer. A complete solicitation package, including a log of offers received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=142791. MBE/WBE: This contract will be awarded in accordance with the City Code Chapter 2-9B (Minority-Owned and Women- Owned Business Enterprise Procurement Program). For the services required for this solicitation, there were no subcontracting opportunities therefore, no subcontracting goals were established. However, the recommended contractor identified subcontracting opportunities. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. Council Committee, Boards and Commission Action: September 10, 2025 - To be reviewed by the Airport Advisory Commission. Additional Backup Information: City of Austin Page 1 of 2 Printed on 9/3/2025 powered by Legistar™ File #: 25-1812, Agenda Item #: 18. 9/25/2025 The contract will provide screening of airport workers and their property to prevent the introduction of weapons or explosives into sensitive secure areas of the Austin-Bergstrom International Airport. The International Civil Aviation Organization and U.S. Department of Homeland Security have identified a risk to civil aviation posed by airport workers who have unescorted access to security sensitive areas of airport and aircraft, and the ability to bypass passenger screening …
City of Austin Recommendation for Action File #: 25-1813, Agenda Item #: 19. 9/25/2025 Posting Language Authorize a contract for Transnorm baggage handling system conveyor repair and replacement parts for the Department of Aviation with Transnorm Systems Inc. d/b/a Transnorm System Inc., for an initial term of three years with up to two one-year extension options in an amount not to exceed $1,000,000. Funding: $17,000 is available in the Operating Budget of the Department of Aviation, funding for the remaining contract term is contingent upon available funding in future budgets. Lead Department Financial Services Department. Client Department(s) Department of Aviation. Fiscal Note Funding in the amount of $17,000 is available in the Fiscal Year 2024-2025 Operating Budget of the Department of Aviation, funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Sole Source. MBE/WBE: Sole source contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Council Committee, Boards and Commission Action: September 10, 2025 - To be reviewed by the Airport Advisory Commission. Additional Backup Information: This contract will provide original equipment manufacturer parts for necessary repairs, maintenance activities, and conveyor system failures for the Transnorm baggage conveying systems located in the Austin-Bergstrom International Airport. This system is used for processing and transporting passenger baggage for inbound and outbound flight activity. These conveyor sections are critical points in the system where turns are needed to provide smooth transition of baggage throughout the system. Transnorm Systems Inc. d/b/a Transnorm System Inc. is the original equipment manufacturer for the Transnorm “power-turn” conveyor sections; specifically, the belts, drive and tail rollers, and the replacement City of Austin Page 1 of 2 Printed on 9/3/2025 powered by Legistar™ File #: 25-1813, Agenda Item #: 19. 9/25/2025 parts are proprietary and only available from the manufacturer. Authorization amounts for this contract are based on department estimates including an anticipated increase due to the airport expansion. If this contract is not approved, the Department of Aviation will not be able to effectively maintain the baggage conveying system. Contract Details: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Total Length of Term Contract Authorization 3 years 1 year 1 year 5 years …
City of Austin Recommendation for Action File #: 25-1814, Agenda Item #: 9/25/2025(cid:4) Posting Language Authorize a contract for annual safety/operational inspections and emergency repair services and replacement parts for passenger boarding bridges for Department of Aviation with TK Airport Solutions, Inc., for an initial term of three years with up to two one-year extension options in an amount not to exceed $2,250,000. Funding: $75,000 is available in the Fiscal Year 2024-2025 Operating Budget of Department of Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. Lead Department Financial Services Department. Client Department(s) Department of Aviation. Fiscal Note Purchasing Language: Sole Source. MBE/WBE: For More Information: Funding in the amount of $75,000 is available in the Fiscal Year 2024-2025 Operating Budget of Department of Aviation, funding for the remaining contract term is contingent upon available funding in future budgets. Sole source contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established. Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Council Committee, Boards and Commission Action: September 10, 2025 - To be reviewed by the Airport Advisory Commission. Additional Backup Information: This contract will provide original equipment manufacturer resources for preventative maintenance, emergency repair services, and associated repair parts for passenger boarding bridges located at the Austin-Bergstrom International Airport. Services under this contract will include annual passenger boarding bridge safety and operation inspections and unscheduled service calls. Parts will be purchased and stocked by the Department of Aviation for routine and emergency repairs as well as preventative maintenance. TK Airport Solutions, Inc. is the original equipment manufacturer for many of the airport’s passenger boarding bridge components and the repair parts and services for these components are only available from the manufacturer. Authorization amounts for this contract are based on department estimates including an City of Austin Page 1 of 2 Printed on 8/21/2025 powered by Legistar™ 1 (cid:5) (cid:6) File #: 25-1814, Agenda Item #: 9/25/2025(cid:4) anticipated increase due to the airport expansion If this contract is not approved, the airport will not be able ensure that the passenger boarding bridges are operating in a safe, efficient manner, and are available at all times. Contract Details: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Total Length of Term 3 …
City of Austin Recommendation for Action File #: 25-1815, Agenda Item #: 21. 9/25/2025 Posting Language Authorize a contract for construction services for the Reconfiguration of the Planning and Development Building - Rebid project for the Department of Aviation with STR Constructors, LLC, in an amount not to exceed $4,259,176 plus a $425,918 contingency for a total contract amount not to exceed $4,685,094. Funding: $4,685,094 is available in the Capital Budget of the Department of Aviation. Lead Department Financial Services Department. Client Department(s) Department of Aviation. Fiscal Note Funding is available in the Capital Budget of the Aviation Department. Purchasing Language: The Financial Services Department issued an Invitation for Bids solicitation IFB CLMC1095A-REBID for these services. The solicitation was issued on June 5, 2025, and closed on June 26, 2025. Of the three offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at <https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=142842>. MBE/WBE: This contract will be awarded in accordance with the City Code Chapter 2-9A (Minority-Owned and Women- Owned Business Enterprise Procurement Program) through the achievement of Good Faith Efforts with 77.47% MBE and 4.67% WBE participation. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. Council Committee, Boards and Commission Action: September 10, 2025- To be reviewed by the Airport Advisory Commission. Additional Backup Information: This project includes the interior reconfiguration, fire suppression system improvements, and heating and air- conditioning upgrades of the Planning and Development building at Austin-Bergstrom International Airport. Originally built in the 1980s, this project is critical to the modernization of the building, which was last City of Austin Page 1 of 2 Printed on 9/3/2025 powered by Legistar™ File #: 25-1815, Agenda Item #: 21. 9/25/2025 renovated in 2013. The facility no longer meets the space and infrastructure needs of the airport’s growing design and construction teams. Reconfiguring the space into a collaborative, open office environment along with the proposed key life safety improvements including improvements to systems for fire protection and detection; structural and fire resistance; accessibility and evacuation; and heating, ventilation, and air conditioning and smoke control, that will enhance …
REGULAR MEETING of the TOURISM COMMISSION BOARD September 10, 2025, at 2:30 pm City Hall Chambers Room 1001 301 W. Second St Austin, Texas 78701 Some members of the Tourism Commission Board may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Felicia Burleson, (512) 978-1325 or felicia.burleson@austintexas.gov CURRENT BOARD MEMBERS/COMMISSIONERS: Daniel Ronan, Chair, D9 District 1 (vacant) Dani Pruitt, D3 Bishop Chappell, D6 Stefani Mathis, D8 Anna Panossian, Mayoral Ed Bailey, Vice Chair, D5 Greg Chanon, D2 District 4 (vacant) Dan Webb, D7 Cristina Masters, D10 AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approve the minutes of the Tourism Commission Board Regular Meeting on July 9, 2025. STAFF BRIEFINGS 2. Staff briefing from Staff Liaison, Felicia Burleson, regarding commission board recent vacancy, deadlines, resources, and updates. DISCUSSION ITEMS 3. 4. 5. Introduction of Dani Pruitt, newly appointed Tourism Commissioner for District 3. Presentation by Julie Davis, President and CEO of the Kerrville Convention and Visitors Bureau, regarding the organization’s economic impact on tourism in the Texas Hill Country and the City of Austin, and its effect on hotel occupancy tax revenues. Presentation by Karyn Mayo, Vice President of Sales, Services, and Strategic Alliances of the Fredericksburg Convention and Visitor Bureau regarding the organization’s economic impact on tourism in the Texas Hill Country and the City of Austin, and its effect on hotel occupancy tax revenues. DISCUSSION AND ACTION ITEMS 6. 7. Discussion and possible action to set road map for 2025 Tourism Commission Meetings. Discussion about Tourism Commission Board vacancies. WORKING GROUP/COMMITTEE UPDATES 8. 9. Update from the AISD Facilities Working Group on new agenda reports regarding the focus of the working group and efforts for recommendations. Update from the Short-Term Rental Working Group on any new reports regarding the STR’s new focus and efforts for recommendations. FUTURE AGENDA …
WORKING DOCUMENT: Tourism Commission Road Map August 2025 – December 2025 Agenda Topics, Potential Speakers & Community Presenters Note: All meetings take place on Wednesdays from 2:30pm-4:30pm in City Council Chambers (unless modified by venue availability) 1. 2. 3. 4. September 10, 2025 – Museums & Tourism Hill Country Tourism Check-In October 8, 2025 – Historic Preservation & Tourism November 12, 2025 – Tourism Snapshot – Where we are and where we’re going December 10, 2025 – Tourism Commission Work Session
TECHNOLOGY COMMISSION REGULAR MEETING Wednesday – September 10th, 2025 – 6:30PM City Hall – Boards and Commissions Room – Room 1101 301 W 2nd St., Austin, TX 78701 Some members of the BOARD/COMMISSION may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, email Dan Martinez at dan.martinez@austintexas.gov. CURRENT BOARD MEMBERS/COMMISSIONERS: Steven Apodaca, Chair Keith Pena-Villa Suzanne Heritage Rachel Frock Nicholas Eastwood Milena Pribic Carina Alderete, Vice Chair Brian AM Williams Thomas Rice Benjamin Combee Ibiye Anga AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first ten speakers who register to speak no later than noon the day before the meeting will be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approve the minutes of the Technology Commission meeting on August 13th, 2025. DISCUSSION ITEMS 2. Hold a public hearing to solicit feedback from the public and community stakeholders regarding the usefulness and relevance of the Technology Commission stated purposes and duties and its success in fulfilling those purpose and duties. DISCUSSION AND ACTION ITEMS 3. Further discussion and updates to approved responses for the evaluation of the recommendations made and other actions taken by the Technology Commission throughout the year and how these reflected or achieved the commission’s directives, identify any overlaps in the role and work of the commission with other boards or commissions, identify policies or City needs that no current board or commission appears to address, evaluate the level of members’ and the community’s engagement, and identify potential bylaw amendments to improve or address any of the foregoing. 4. Approval of the artificial intelligence working group’s recommendation for establishing community input and technology commission review for sensitive technology contracts WORKING GROUP UPDATES 5. Public Surveillance working group updates on continued conversations with stakeholders and possible revaluation of group’s status (Keith Pena-Villa, Mayor’s Appointee, Technology Commission) 6. Artificial Intelligence Working Group updates on AI legislation at the municipal level and the status of the group’s recommendation (Brian AM Williams, District 1 Appointee, Technology Commission) 7. …
COMMISSION RECOMMENDATION TECHNOLOGY COMMISSION RECOMMENDATION NUMBER: TBD Regarding: Recommendation for Establishing Community Input and Technology Commission Review for Sensitive Technology Contracts WHEREAS, the City of Austin has entered into contracts for technologies involving surveillance and artificial intelligence (AI), including but not limited to mobile security cameras and automated license plate readers, with significant implications for civil liberties, data privacy, and public trust; and WHEREAS, past contracts, such as the Parks and Recreation Department’s mobile surveillance trailer expansion and the Austin Police Department’s Automated License Plate Reader (ALPR) agreement with Flock Safety, have revealed risks including unclear data retention practices, insufficient contract safeguards against unauthorized data sharing, and gaps in transparency and accountability; and WHEREAS, community stakeholders have expressed concerns that sensitive technology contracts have been approved without sufficient public engagement, proactive input from relevant commissions, or rigorous independent review of privacy, security, and ethical considerations; and WHEREAS, the Technology Commission is charged with advising City Council on issues of technology access, equity, and the ethical use of emerging technologies, including AI and surveillance systems; NOW, THEREFORE, BE IT RESOLVED, that the Technology Commission recommends that the Austin City Council adopt a formal process to require: 1. Early Notification & Transparency – Public posting and notification to relevant commissions prior to Council consideration of any proposed contract involving surveillance technology, automated decision-making systems, artificial intelligence, or other sensitive data-driven technologies. 2. Commission Review & Recommendation – Formal referral of such proposed contracts to the Technology Commission (and, where appropriate, the Public Safety Commission or other relevant bodies) for review and recommendations to provide input to Council action. 3. Community Engagement – At least one public forum, listening session, or opportunity for stakeholder input before Council approval of sensitive technology contracts. 4. Contract Safeguards – Inclusion of clear provisions in contracts to ensure: ○ Clear, auditable, and reportable safety mechanisms to protect citizen data and metadata while in vendor custody, tools, systems, or storage, including vendor service providers / cloud providers ○ strict limitations on data retention and sharing, consistent with Council policy, ○ clear definitions of personally identifiable information (PII), ○ independent audit and reporting requirements, and ○ mechanisms for community oversight ○ ability to register complaints and misuse of AI technology ○ remuneration in the event of a breach, data loss, ransomware attack, or other circumstances of compromised data or security as related to citizen data or city data ○ …
