Water & Wastewater Commission Review and Recommendation Mobility; Health and Environment COA Strategic Direction: October 6, 2021 Commission Meeting Date: Council Meeting Date: Department: Public Works October 21, 2021 Client: Shay Ralls Roalson Agenda Item Recommend approval to negotiate and execute an Advance Funding Agreement with Texas Department of Transportation for the relocation and adjustments of existing water and wastewater lines and appurtenances in conflict with the I-35 Capital Express South Roadway Project in the amount of $2,772,461.74 plus a 10% contingency of $ 277,246.17 for a total amount not to exceed $ 3,049,707.91. (Districts 2, 3 & 9) Funding is available in the Fiscal Year 2021-2022 Capital Budget of Austin Water. Amount and Source of Funding October 6, 2021 — To be reviewed by the Water and Wastewater Commission. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: N/A N/A N/A This project includes the relocation and adjustments of existing water and wastewater lines in conflict with Texas Department of Transportation (TxDOT) highway improvements along Interstate 35 (IH 35) from SH 71/Ben White to SH 45 South. The work consists of relocating and construction of approximately 26,981 Linear Feet (LF) of water lines (WL) and 2,990 LF of wastewater lines (WWL) and appurtenances. This project is federally funded, per the approved Standard Utility Agreement and in accordance with the regulations for federally funded projects, TxDOT is responsible for providing 100% of the engineering and construction costs and, reimbursing the City for inspection and administrative cost of the projects, except betterments. The project also provides an opportunity for Austin Water to upgrade its existing infrastructure to better serve the growing Austin metropolitan area. The requested upgrades and additions are considered “betterments” and will be constructed by TxDOT as part of the project and funded by Austin Water. Of the entire 26,981 LF WL and 2,990 LF WWL, the betterment portion consists of construction of approximately 4,095 LF of WL, and approximately 2,725 LF of WWL and construction of new appurtenances including service lines, manholes, gate valves, wet connections, and air release valves within the project limits. The estimated total contract amount associated with construction, relocation, and adjustment of existing infrastructure, including the betterments is $ 22,468,943.71. The ILA allows Austin Water to pay TxDOT an amount of $ 2,772,461.74 for construction of betterments plus a 10% construction contingency in the amount of $ 277,246.17 for a total contract amount …
Water & Wastewater Commission Review and Recommendation Government That Works for All COA Strategic Direction: October 6, 2021 Commission Meeting Date: Council Meeting Date: Department: Financial Services October 14, 2021 Client: Kevin Critendon Agenda Item Recommend approval of a resolution authorizing the issuance by Pilot Knob Municipal Utility District No. 3 of $11,390,000 Unlimited Tax Bonds, Series 2021. This item has no fiscal impact. Amount and Source of Funding October 6, 2021 — To be reviewed by the Water and Wastewater Commission. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: N/A N/A N/A Pilot Knob Municipal Utility District No. 3 (the “District”), a political subdivision of the State of Texas, was created under the laws of the State of Texas by House Bill No. 1758, Acts of the 82nd Texas Legislature, Regular Session (2011), Chapter 987, now codified as Chapter 8377, Subtitle F, Title 6, Texas Special District Local Laws Code (the “Enabling Legislation”) and operates under Chapters 49 and 54 of the Texas Water Code. The Enabling Legislation became effective May 25, 2011, and created the District, subject to the consent of the City of Austin (the “City”) to the creation. The City consented to the creation of the District by Council action taken March 22, 2012 (the “Consent Ordinance”) and under the terms of the Consent Agreement between the City, the District, and Carma Easton LLC, a Texas limited liability company (the “Developer”) dated effective as of April 13, 2012 (the “Consent Agreement”). The City and the District entered into a Strategic Partnership Agreement dated as of June 4, 2012 (as amended, the “SPA”), as authorized by Section 43.0751, Texas Local Government Code, which sets forth the terms and conditions of the City’s annexation of the land within the District and on which the District will continue to exist as a limited district, Pilot Knob Limited District No. 3 (the “Limited District”), in accordance with Section 43.0751, Texas Local Government Code, and the Enabling Legislation following the City’s full-purpose annexation of the land within the District as provided in Consent Agreement and the SPA. The District, which currently contains 677.567 acres of land, is located within the extraterritorial jurisdiction of the City in southeast Travis County, Texas. The District is located approximately eight miles southeast of the downtown portion of the City, adjacent to the east side of McKinney Falls Parkway and approximately one mile west …
Water & Wastewater Commission Review and Recommendation Government That Works for All COA Strategic Direction: October 6, 2021 Commission Meeting Date: Council Meeting Date: Department: Austin Water October 14, 2021 Client: Kevin Critendon Agenda Item Recommend approval to negotiate and execute a cost participation agreement with Milestone Community Builders for the City to reimburse the developer in an amount not to exceed $6,066,135 for costs associated with the design and construction of an oversized water main and elevated water reservoir related to Service Extension Request No. 4577R to provide water service to a proposed single-family development located at 1300 Lost Creek Boulevard; and approve an ordinance waiving the requirements of Section 25-9-66(B) of the City Code related to such cost participation payment. (District 8) Amount and Source of Funding Funding is included in the Proposed Fiscal Year 2021-2022 Capital Budget of Austin Water. October 6, 2021 – To be reviewed by the Water and Wastewater Commission. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: N/A N/A N/A The Marshall Tract project consists of approximately 37.25 acres of land located at 1300 Lost Creek Boulevard (the “Property”). The Property is located entirely within the City of Austin’s (the “City”) Full-Purpose Jurisdiction, Impact Fee Boundary, Austin Water’s service area for water, the Drinking Water Protection Zone, and the Barton Creek Watershed. A map of the property location is attached. Milestone Community Builders (the “Applicant”) is proposing to develop approximately 50 single-family homes. The Applicant requested that the City provide water utility service to the Property as proposed in Service Extension Request (SER) No. 4577R. Austin Water will provide retail wastewater service to the Property. In accordance with Chapter 25-9 of the City Code, the City has asked the Applicant to oversize the water main and elevated water reservoir in order to serve additional properties and enhance service to existing customers within the South Lost Creek Boosted water pressure zone consistent with the City’s long range planning goals for this area. If approved by City Council, the City will cost participate in this construction project only to the extent of the City’s proportionate share of the oversized main and elevator water reservoir. The proposed oversized improvements include construction of an elevated water reservoir within the Property and approximately 4,000 feet of 16-inch water main from the existing Lost Creek pump station on Quaker Ridge Drive and extending north along Quacker Ridge …
Water & Wastewater Commission Review and Recommendation Government That Works for All COA Strategic Direction: October 6, 2021 Commission Meeting Date: Council Meeting Date: Department: Austin Water October 14, 2021 Client: Kevin Critendon Agenda Item Recommend approval of Service Extension Request No. 5067 for wastewater service to a 0.62-acre tract located at 10802 D K Ranch Road within the Drinking Water Protection Zone, the City’s Limited Purpose Jurisdiction and Austin Water’s service area. (District 10) There is no anticipated fiscal impact. Amount and Source of Funding N/A N/A Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: August 4, 2021 – Recommended by the Environmental Commission on a vote of 6-0. October 6, 2021 – To be reviewed by the Water and Wastewater Commission. N/A The Karanam Subdivision project consists of approximately 0.62 acres of land located at 10802 D K Ranch Road (the “Property”). The Property is located entirely within the City of Austin’s (the “City”) Limited Purpose Jurisdiction, Impact Fee Boundary, Austin Water’s service area for wastewater, the Drinking Water Protection Zone, and the Bull Creek Watershed. A map of the property location is attached. Applicant: Guru Prasad Karanam (the “Owner”) is proposing to develop approximately two single- family homes. The Owner requested that the City provide wastewater utility service to the Property as proposed in Service Extension Request (SER) No. 5067. The Property is currently developed with an existing single-family home served by an on-site sewage facility (OSSF) and receives City of Austin retail water service. The Owner is proposing to subdivide the Property into two lots and will abandon the existing OSSF. Austin Water will provide retail water service to each proposed single-family home. City Code § 25-9-35 requires City Council approval for this SER because the Property is located within the Drinking Water Protection Zone and outside the City’s full-purpose corporate limits. The City will not cost participate on this project. Infrastructure Improvements: To serve the Property, the Owner will be required to construct approximately 400 feet of low-pressure force main from the existing 8-inch gravity wastewater main and extend west along Nashfara Cove and then south along D. K. Ranch Road to the Property. The proposed wastewater improvements are sized to serve the needs of the Property and will conform to all City Code requirements. These improvements will be designed in accordance with City’s Environmental Criteria Manual and Utilities Criteria Manual and will …
My ATX Water PROGRAM UPDATE Water & Wastewater Commission October 6, 2021 Agenda: May 13, 2021 AW Oversight Committee Briefing Deployment Progress • Cumulative Meter Installations • Citywide Full Implementation • Disaster Recovery and Meter-to-Bill Certification • Improving Resilience Customer Outreach / Portal Engagement Preliminary Data – Alerts & Notifications DEPLOYMENT PROGRESS Cumulative Meter Installations 13,714 meters installed Meter Installation Map myatxwater.org Citywide Full Implementation Citywide Deployment • 28% Data Collection Units installed • ~32,500 field surveys complete • Supply chain adjustments Workforce Development • AW – New full-time positions • Aclara – Install technicians Disaster Recovery and Meter-to-Bill Certification IT Integration • Disaster Recovery Scope Completed Meter Certification Process • Test meters for accurate reads • Inspect for consistency and reliability • Assess data integrity • 10 criteria for validation Improving Resilience Winter Storm Uri impacted water infrastructure first in SW Austin Several thousand My ATX Water meters installed throughout SW Austin Enables near real-time monitoring of water loss during future extreme events • Improved communications • Enhanced resilience CUSTOMER OUTREACH & PORTAL ENGAGMENT Customer Outreach Virtual community information meetings Customer mailer (2-4 weeks prior to install) Email (~1 week prior to install) Neighborhood yard signs NextDoor posts HOA/Neighborhood Association notification Portal Engagement Portal registrations – 5,668 customers • Invitation one week after meter install • 75% of registrations from email invites Portal notifications – more than 1 million • Invitations to register • Preinstall notifications • Continuous Use (Leak) Detection • High Use notifications • Billing / Conservation messaging • Emergency messaging PRELIMINARY DATA: Alerts & Notifications Portal Notifications Leak Alerts - Preliminary Data 8,482 Continuous Usage Alerts • 7,894 emails • 278 texts • 41 robocalls • 519 letters AW Customer Service Division assists with trouble-shooting private-side leaks and bill adjustments Customer Satisfaction “Love my spouse, but they didn’t tell me they forgot to shut off our hose out back. Also, this alert was extremely useful. Thank you!” Questions?
Invitation for Bid Contracting: Austin Water Procurements Presented by: Rolando Fernandez, Jr. Capital Contracting Office 1 Presentation Overview • CCO’s Vision, Mission and Goals • Austin Water Invitation for Bid (IFB) Procurements • Comparison: Pre-Bid vs. Bids Received • Process for Low Attendance at Pre-Bid Meetings • Outreach Efforts • Additional Efforts • Questions 2 The Capital Contracting Office Vision: To be a valuable business partner in Capital Project Delivery. Mission: The mission of the Capital Contracting Office is to procure and manage contracts supporting capital project delivery resulting in an improved quality of life for all. 3 The Capital Contracting Office Goals: • • • Improve the quality of life for Austin residents through timely completion of CIP contracts; Create an environment where people feel connected, empowered, and committed to excellence; Promote competition for CIP contracts; 4 The Capital Contracting Office Goals (cont’d): • Attract a pool of construction workers to meet the City’s construction needs by ensuring workers are paid fair for work performed and by establishing a wages construction training program to equip them to acquire the skills they need to perform and to promote into the skilled trades. 5 Invitation for Bid (IFB) Procurements Austin Water August 2019 to Present • 30 solicitations issued • Average of 4.3 bids per solicitation • 5 solicitations had only one bidder • 2 were IDIQ • 3 were small stand-alone projects 6 Austin Water: Single Bidder Procurements August 2019 - Present Project Name Ullrich WTP Low Service Pump Station Safety Improvements Davis Water Treatment Plant Gas Heater Replacements North Area Lift Stations Improvements: Spring Lake #2 Facilities: Emergency and Lift Station IDIQ 0 2 1 4 0 # Primes at Pre- Bid Solicitation Estimate Potential Reason for One Bid $125,000 Small Project $177,00 Small Project $267,660 Small Project $12,000,000 ($3M/term) Emergency Response Requirement In Situ Wastewater Line Renewal Program $4,050,000 ($1.35M/term) Specialized scope of work 7 Bidder Attendance at Pre-Bids vs. Bids Received August 2019 - Present ALL CCO IFB PROCUREMENTS AW IFB PROCUREMENTS Average # prime bidders attending pre- bid meetings is 4 and the average # bids received is 4.1 Average # prime bidders attending pre- bid meetings is 3 and the average # bids received is 4.3 The average number of bids received is higher than the average number of prime bidders attending pre-bid meetings for all CCO procurements, including those for AW. 8 Bidder Attendance …
Water & Wastewater Commission Regular Meeting Minutes October 6, 2021 APPROVED: November 3, 2021 The Water and Wastewater Commission convened in a regular called meeting on October 6, 2021 at Austin City Hall, 301 W. Second Street in Austin, Texas. AGENDA Chien Lee, Chair (District 4) Commissioners: William Moriarty (Mayor) Jesse Penn (District 1) Vacant (District 2) Travis Michel (District 3) Commissioners in Attendance: William Moriarty, Jesse Penn, Travis Michel, Chien Lee, Christianne Castleberry, Judy Musgrove, Christy Williams, Grant Fisher, Susan Turrieta Christianne Castleberry, Vice Chair (District 5) Grant Fisher (District 9) William Atallah (District 6) Judy Musgrove (District 7) Susan Turrieta (District 10) Christy Williams (District 8) CALL TO ORDER The meeting was called to order at 6:01 p.m. by Chair Lee. CITIZEN COMMUNICATION: GENERAL There were no registered speakers for Citizen Communication. A. APPROVAL OF MINUTES The minutes from the September 1, 2021 Water and Wastewater regular called meeting were approved on an 8-0 vote on Vice-Chair Castleberry’s motion and Commissioner Moriarty’s second with Commissioner Turrieta off the dais, Commissioner Atallah absent and one vacancy. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to negotiate and execute a contract with Merrick Industries, Inc., to provide liquid carbon feeders, in the amount not to exceed $80,945. Recommended by the Water and Wastewater Commission on an 8-0 vote on Commissioner Moriarty’s motion and Vice-Chair Castleberry’s second with Commissioner Turrieta off the dais, Commissioner Atallah absent and one vacancy. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY users route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact Blanca Madriz at Blanca.Madriz@austintexas.gov. Water & Wastewater Commission Regular Meeting Minutes October 6, 2021 APPROVED: November 3, 2021 2. Recommend approval to award multi-term contracts with Ferguson Waterworks, Core and Main, LP and ACT Pipe and Supply, Inc., to provide fire hydrant parts, for up to five years for a total contract amount not exceed $2,640,590 divided among the three contractors. Recommended by the Water and Wastewater Commission on an 8-0 …
Water and Wastewater Commission September 1, 2021 — 6:00 p.m. Austin City Hall 301 W. Second Street Austin, Texas Some members of the Water and Wastewater Commission may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live For more information go to: http://www.austintexas.gov/wwc Chien Lee, Chair (District 4) Christianne Castleberry, Vice Chair (District 5) William Atallah (District 6) Judy Musgrove (District 7) Commissioners: William Moriarty, (Mayor) Jesse Penn (District 1) Vacant (District 2) Travis Michel (District 3) CALL TO ORDER CITIZEN COMMUNICATION: GENERAL The first 10 speakers who register to speak will be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. A. APPROVAL OF MINUTES Christy Williams (District 8) Grant Fisher (District 9) Susan Turrieta (District 10) 1. Approval of minutes from the August 4, 2021 Water & Wastewater Commission regular meeting. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to negotiate and execute a contract with Bluebeam, Inc., to provide site and building plan markup software licenses, cloud service, maintenance, and support, for a term of three years for a total contract amount not to exceed $850,000. Austin Water’s total requested authorization is $39,362. 2. Recommend approval to award a multi-term contract with Schuler Contracting, LLC, to provide sandy and chocolate loam, for up to five years for a total contract amount not to exceed $5,105,000. Austin Water’s total requested authorization is $4,080,000. 3. Recommend approval to award a multi-term contract with Polydyne Inc., for liquid polymer, for up to five years for a total contract amount not to exceed $4,000,000. 4. Recommend approval to negotiate and execute various multi-term cooperative contracts to provide heavy equipment rental services, with Anderson Machinery Austin Inc, R B Everett Co, Vermeer Equipment of Texas Inc. and other contractors, each for up to 33 months for total contract amounts not to exceed $585,000, divided among the contractors. Austin Water’s total requested authorization is $180,000. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY users route through Relay Texas at …
Water & Wastewater Commission Review and Recommendation COA Strategic Direction: Government That Works For All; Affordability September 1, 2021 Commission Meeting Date: Council Meeting Date: Department: Purchasing Client: Steve Hutton September 2, 2021 Agenda Item Recommend approval to negotiate and execute a contract with Bluebeam, Inc., to provide site and building plan markup software licenses, cloud service, maintenance, and support, for a term of three years for a total contract amount not to exceed $850,000. Austin Water’s total requested authorization is $39,362. Amount and Source of Funding Funding is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. The Purchasing Office issued a Request for Proposals (RFP) 5000 PAX3165 for the goods and services. The solicitation was issued on May 3, 2021 and it closed on May 25, 2021. Of the nine offers received, the recommended contractor submitted the best evaluated responsive offer. A complete solicitation package, including a log of offers received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A September 1, 2021 — To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods and services insufficient this solicitation, subcontracting opportunities; therefore, no subcontracting goals were established. there were required for Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide software licenses, cloud services, maintenance, and support of the Bluebeam site and building plan markup solution. Bluebeam is used for electronic reviews, markup of project plan sets, and file manipulations with focus on building and site plans. The software facilitates a paperless process for engineers, intake staff, reviewers, and inspectors which increases the accuracy and speed of plan reviews and inspections. This contract will consolidate 10 contracts from various City departments into a single contract. The requested authorization amount is based on forecasted needs for the term of the contract. An evaluation team with expertise in this area evaluated the offers and scored Bluebeam, Inc. as the best to provide these goods and services based on price; compliance to requirements; local preference; and service-disabled veteran business enterprise.
Water & Wastewater Commission Review and Recommendation September 1, 2021 Health and Environment COA Strategic Direction: Commission Meeting Date: Council Meeting Date: Department: Purchasing Client: Rick Coronado September 30, 2021 Agenda Item Recommend approval to award a multi-term contract with Schuler Contracting, LLC, to provide sandy and chocolate loam, for up to five years for a total contract amount not to exceed $5,105,000. Austin Water’s total requested authorization is $4,080,000. Amount and Source of Funding Funding in the amount of $816,000 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. The Purchasing Office issued an Invitation for Bids (IFB) IFB 2200 WJT1000 for these goods. The solicitation was issued on April 12, 2021 and it closed on May 20, 2021. Of the two offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A September 1, 2021 - To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide sandy and chocolate loam for repair of utility infrastructure utilized by multiple departments throughout the city. Sandy and chocolate loam are finely screened topsoils containing sand, clay and organic materials that create an ideal backfill base which allows proper plant regrowth. The City requires utility lines be backfilled at utility repairs to protect the lines from exposure to the elements and unintended damage. The recommended contractor is not the current provider for these goods and services. The contract will replace a contract which expires on November 11, 2021. The requested authorization amount is based on historical spending and forecasted needs. PRICE ANALYSIS a) Solicitations: 34 notices were sent, including 7 MBE and 1 WBE firms with 1 M/WBE firm responding and awarded b) Cost Analysis: The proposed contract pricing is consistent with an 0.95% decrease represented in the market.
Water & Wastewater Commission Review and Recommendation September 1, 2021 Health and Environment COA Strategic Direction: Commission Meeting Date: Council Meeting Date: Department: Purchasing Client: Rick Coronado September 30, 2021 Agenda Item Recommend approval to award a multi-term contract with Polydyne Inc., for liquid polymer, for up to five years for a total contract amount not to exceed $4,000,000. Amount and Source of Funding Funding in the amount of $800,000 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. The Purchasing Office issued an Invitation for Bids (IFB) 2200 SLW1053 for these goods. The solicitation issued on April 5, 2021 and it closed on April 29, 2021. Of the two offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A September 1, 2021 – To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods required for this solicitation, there were no subcontracting opportunities an insufficient number of certified M/WBEs; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract is for liquid polymer to be used at the Hornsby Bend Biosolids Management Plant to thicken and dewater sludge. The polymer will be used to treat and reuse the City bio-solids (sewage sludge) from the wastewater treatment plants and several small package plants around the City. The polymer will be delivered and stored at the Hornsby Bend facility. The contract is replacing a contract expiring October 29, 2021. The requested amounts were determined by departmental estimates using historical, current, and projected spending data. The recommended contractor is not the current provider of these goods. Contract Detail: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Optional Extension 3 TOTAL Length of Term 2 yrs. 1 yr. 1 yr. 1 yr. 5 yrs. Contract Authorization $1,600,000 $ 800,000 $ 800,000 $ 800,000 $4,000,000 Note: Contract Authorization amounts are based on the City’s estimated annual usage. PRICE ANALYSIS a) Solicitations: 54 notices were sent, including 0 MBE and 2 WBE firms with no M/WBE …
Water & Wastewater Commission Review and Recommendation September 1, 2021 Mobility; Health and Environment COA Strategic Direction: Commission Meeting Date: Council Meeting Date: Department: Purchasing Client: Rick Coronado September 30, 2021 Agenda Item Recommend approval to negotiate and execute various multi-term cooperative contracts to provide heavy equipment rental services, with Anderson Machinery Austin Inc.; R B Everett Co; Vermeer Equipment of Texas Inc.; and other contractors, each for up to 33 months for total contract amounts not to exceed $585,000, divided among the contractors. Austin Water’s total requested authorization is $180,000. Amount and Source of Funding Funding in the amount of $60,000 is available in Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Multiple contractors within this cooperative purchasing program were reviewed for these services. The Purchasing Office has determined these contractors best meet the needs of the departments to provide the services required at the best value for the City. N/A September 1, 2021 - To be reviewed by the Water and Wastewater Commission. These procurements were reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services there were no subcontracting required opportunities; therefore, no subcontracting goals were established. theses procurements, for Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: These contracts are for the rental of heavy-duty equipment including pneumatic rollers, broom sweepers, pavers, excavators, milling machines, front-end loaders, pumps and trommel screeners. These contracts will allow departments to rent equipment required for continuing operations when City-owned equipment is unavailable due to project demand or maintenance and repairs. The equipment rentals are needed by Public Works for preventative maintenance on roadways such as seal coating, which extends the overall life of road surfaces. Austin Water requires the ability to rent pumps for potential failures at any of its 130 lift stations and other equipment to facilitate compost operations at the Hornsby Bend Biosolid Facility. The Watershed Protection Department requires the ability to rent pumps, plugs, and other equipment as needed to facilitate operations in the field. The Local Government Purchasing Cooperative administered by Texas Association of School Boards (BuyBoard) establishes competitively bid contracts that can be utilized by the State and other government agencies through a cooperative agreement. Cooperative agreements save taxpayer dollars by leveraging the volume-buying power to …
Water & Wastewater Commission Review and Recommendation September 1, 2021 Government That Works for All COA Strategic Direction: Commission Meeting Date: Council Meeting Date: Department: Purchasing Client: Steve Hutton September 30, 2021 Agenda Item Recommend approval to negotiate and execute various cooperative contracts during Fiscal Year 2021-2022, for the purchase of computer, network and other technology hardware, software, and related maintenance and technology services, in an amount not to exceed $63,448,196. Austin Water’s total requested authorization is $7,099,000. Amount and Source of Funding Funding in the amount of $860,000 is available in the Austin Water Fiscal Year 2021- 2022 Operating Budget. Funding in the amount of $6,239,000 is available in the Austin Water Fiscal Year 2021-2022 Capital Budget. The State of Texas Department of Information Resources (DIR) contracts are cooperative contracts solicited by the State of Texas specific to information technology items and services. The Purchasing Office staff reviews quotes from multiple vendors with DIR contracts to ensure the best value for the City. Best value determination includes price and contract terms as well as MBE/WBE inclusion. N/A September 1, 2021 – To be reviewed by the Water and Wastewater Commission. September 13, 2021 - To be reviewed by the Electric Utility Commission. These procurements will be reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9 Minority Owned and Women Owned Business Enterprise Procurement Program. State of Texas Department of Information contracts also have historically underutilized business (HUB) requirements for subcontracting. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The requested authorization will enable City departments to purchase the following information technology (IT) and services items through contracts solicited by the DIR cooperative. • Various computer, network and other technology hardware products and hardware maintenance, including but not limited to laptop computers, servers, data storage systems and storage area networks. This authorization also includes networking products and maintenance services for the City’s local and wide area networks and networking devices such as switches, routers and other equipment used to interconnect desktop computers, servers, and printers throughout the City, and to transmit and receive information via the internet. • Software and software maintenance and support. • Technology consulting, technical training, information resources technology services and technology staffing. This annual aggregated request for authorization is submitted to Council before the end of each fiscal year. The spending authority does not carry over from year to year. The current …
Water & Wastewater Commission Review and Recommendation Health and Environment September 1, 2021 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office September 30, 2021 COA Strategic Direction: Client: Shay Ralls Roalson Agenda Item Recommend approval to award and execute a construction contract with Insituform Technologies, LLC, for the In-Situ Wastewater Line Renewal Program (2022-2024) Indefinite Delivery/Indefinite Quantity contract in the amount of $1,350,000 for an initial 1-year term, with two 1-year extension options of $1,350,000, for a total contract amount not to exceed $4,050,000. Amount and Source of Funding Funding for the initial amount of $1,350,000 is available in the Fiscal Year 2021-2022 Capital Budget of Austin Water. Funding for the extension options is contingent upon available funding in future budgets. Purchasing Language: Only bid received through a competitive Invitation for Bid solicitation. N/A Prior Council Action: Boards and Commission Action: MBE/WBE: September 1, 2021 — To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 10.39% MBE and 0.80% WBE participation. Austin Water’s wastewater collection system includes over 2,950 miles of piping throughout the City that transports wastewater from residences and businesses to the wastewater treatment plants. Due to growth in Austin and deterioration from age and the harsh wastewater environment, existing collection system assets require on-going maintenance including repair and replacement. This project is for the rehabilitation of deteriorated wastewater mains using the Cured in Place Pipe (CIPP) trenchless method. Because it is trenchless, the cost and time for rehab are typically less than the conventional open cut construction method. The Indefinite Delivery/Indefinite Quantity (ID/IQ) method of contract delivery is selected for the project to allow flexibility to address issues and respond to emergencies within the collection system as they are identified. Indefinite Delivery/Indefinite Quantity contracts provide for an indefinite quantity of services for a fixed time, usually an initial term with extension options. They are commonly used when precise quantities of supplies or services, above a specified minimum, cannot be determined. Indefinite Delivery/Indefinite Quantity contracts help streamline the contract process and service delivery and allow the City the flexibility to add work as needs arise or change. As each project is defined, a specific work assignment will be assigned to the contractor who will complete the scope of work for …
Water & Wastewater Commission Review and Recommendation Health and Environment September 1, 2021 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office September 30, 2021 COA Strategic Direction: Client: Shay Ralls Roalson Agenda Item Recommend approval to award and execute a construction contract with M.A. Smith Contracting, Co., Inc. for the Piland Triangle Interconnect project in the amount of $1,577,340 plus a $157,734 contingency, for a total contract amount not to exceed $1,735,074. (District 2) Funding is available in the Fiscal Year 2021-2022 Capital Budget of Austin Water. Amount and Source of Funding Lowest responsive bid of six bids received through a competitive Invitation for Bid solicitation. N/A September 1, 2021 — To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 9.99% MBE and 1.65% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: Austin Water’s water distribution system is fundamental for the conveyance of water to Austin Water’s customers. Austin Water’s water distribution system is a large and complex system, consisting of approximately 3,900 miles of water mains and serving approximately one million customers. Due to growth and system expansion, water distribution system assets require upgrades to meet customer supply needs. The Piland Triangle Waterline Interconnect project will construct a new water transmission main from the intersection of FM 812 and Circuit of the Americas Boulevard to the intersection of Piland Triangle and FM 812. The work includes approximately 3,500 linear feet of 24-inch diameter water transmission main replacing an 8-inch diameter water main. This project provides additional water service reliability and addresses low pressure issues for customers in this area. This item includes one allowance. The allowance of $5,000 will be used for tree planting near the project. An allowance is an amount that is specified and included in the construction contract or specifications for a certain item(s) of work whose details are not yet determined at the time of bidding. Due to the potential for unforeseen conditions, a 10% contingency has been included to allow for the expeditious processing of any change orders. A contingency is an additional amount of money added to the construction budget to cover any unforeseen construction costs associated with the project. By authorizing the additional contingency funding, Council is authorizing any change …
Water & Wastewater Commission Review and Recommendation September 1, 2021 Health and Environment COA Strategic Direction: Commission Meeting Date: Council Meeting Date: Department: Austin Water September 30, 2021 Client: Kevin Critendon Agenda Item Recommend approval of a resolution authorizing Austin Water to continue a pilot program and issue incentives during Fiscal Year 2021-2022 for alternative onsite water reuse systems for large new commercial and multi-family developments under the utility’s new regulatory framework, in a total aggregate amount not to exceed $1,000,000, and not to exceed $500,000 for each individual project. Funding is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Amount and Source of Funding November 29, 2018 – City Council approved the Water Forward Plan on a 10-0 vote. December 11, 2019 – City Council voted to approve the Land Development Code Revision directing Austin Water to establish a regulatory program and an incentive program for onsite Water Reuse Systems on first reading on a 7-4 vote. February 13, 2020 – City Council voted to approve the Land Development Code Revision directing Austin Water to establish a regulatory program and an incentive program for Onsite Water Reuse Systems on second reading on a 7-4 vote. December 10, 2020 – City Council voted to approve an ordinance establishing City Code Chapter 15-13 relating to treatment, monitoring, and reporting regulations for Onsite Water Reuse Systems on a 10-0 vote. April 22, 2021 – City Council voted to initially approve the Pilot Incentive Program for Onsite Water Reuse Systems for Fiscal Year 2020-2021 for the installation of alternative onsite water reuse systems up to a total aggregate amount of $1,000,000 and not to exceed $500,000 for each project on a 10-1 vote. September 1, 2021 – To be reviewed by the Water and Wastewater Commission. September 21, 2021 – To be reviewed by the Resource Management Commission. Prior Council Action: Boards and Commission Action: A recommendation in the 2018 Water Forward Plan (Plan) approved by city council included the development and adoption of an ordinance requiring the use of alternative onsite water for large, new commercial and multi-family development. The Plan included making this mandatory in Fiscal Year 2022-2023 after development of regulatory guidance for such systems had been adopted and tested through a voluntary incentive program. The regulatory guidance was adopted by city council on December 10, 2020 and became effective December 21, 2020. Approval of a resolution …
Water & Wastewater Commission Review and Recommendation September 1, 2021 Health and Environment COA Strategic Direction: Commission Meeting Date: Council Meeting Date: Department: Purchasing September 30, 2021 Client: Anna Bryan-Borja Agenda Item Ratification of five contracts for emergency repairs and goods for Austin Water, with Meylan Enterprises, Inc.; PGC General Contractors, LLC d/b/a Peabody General Contractors; Matous Construction LTD; Sun Coast Resources Inc.; and DPC Industries, Inc.; in the amount of $1,083,907. Funding was available in the Fiscal Year 2020-2021 Operating Budget of Austin Water. Amount and Source of Funding Ratification N/A Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: September 1, 2021 - To be reviewed by the Water and Wastewater Commission. These contracts are exempt from the City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established. On February 12, 2021, Governor Abbott issued a Declaration of State of Disaster that allowed for additional steps to respond to the severe winter weather event. On February 14, 2021, a Declaration of Local Disaster was issued by Mayor Adler to allow the City to take measures in response to the severe snow and ice storm along with extremely cold temperatures to protect the health and safety of Austin residents. Austin Water experienced emergency conditions at the water and wastewater plants, service centers, and infrastructure throughout the City. To provide for goods and services urgently needed to respond to this emergency, multiple contracts were executed. The requested authorization is for contracts that exceeded the City Manager’s authority that were executed under the disaster declaration including the following: Meylan, Enterprises, Inc. - $70,420; to provide repairs to Austin Water infrastructure at the water and wastewater plants, along with piping infrastructure in the City. PGC General Contractors, LLC d/b/a Peabody General Contractors - $344,964; to provide repairs to Austin Water infrastructure at the water and wastewater plants, along with piping infrastructure in the City. Matous Construction LTD - $427,533; to provide repairs to Austin Water infrastructure at the water and wastewater plants, along with piping infrastructure in the City. Sun Coast Resources Inc. - $175,505; to provide 60 water totes and two bulk water delivery trucks routed throughout the City as specified to deliver water in areas of need. DPC Industries, Inc. - $65,485; to provide sodium hypochlorite used in the treatment of water as part of the disinfecting process and used …
AUSTIN WATER Water Loss and Mitigation Briefing Matt Cullen, P.E. September 1, 2021 Water Loss and Mitigation Briefing September 1, 2021 Overview: Austin Water’s water distribution system includes 3,965 miles of pipeline ranging in size from 2-inch diameter to 84-inch diameter pipes. While all water systems experience water loss, Austin Water has a multi- pronged approach to increase accuracy of our measurements and reduce sources of water loss in our system. On-going participation in industry best practices and innovations Fast response to reported leaks Infrastructure renewal investments Proactive detection and prevention Agenda Measuring Water Loss Performance Indicators for Water Loss Austin Water Performance Production Meter Validation Project Strategies to Address Water Loss Summary and Questions Measuring Water Loss American Water Works Association methodology: Plant Production Meter Volumes Known and Estimated Water Use (metered-billed, fire fighting, flushing, etc.) Water Loss Performance Indicators Infrastructure Leak Index (ILI) Real Water Losses/Unavoidable Real Loss Based on miles of main, system pressure, and number of connections Benchmarks: • 1.0 – Theoretical perfection • 2.0 – Excellent performance • 3.0-5.0 – Texas Water Development Board suggested range Austin Water’s Performance Infrastructure Leakage Index Lead pipe 10 9 8 7 6 5 4 3 2 1 0 TWDB SUGGESTED RANGE FY 08 FY 09 FY 10 FY 11 FY 12 FY13 2014 2015 2016 2017 2018 2019 2020 ILI is within Texas Water Development Board’s suggested range Total water loss is increasing Austin Water’s Performance Water Loss Metrics Comparison Lead pipe 25.0 20.0 15.0 10.0 5.0 0.0 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 ILI Leaks/100 Miles of Main Industry Average Leaks/100 Miles of Main ILI is not tracking the same as our other metrics Production Meter Validation Project Consultant performed meter validation at all three plants (37 meters) Preliminary take-aways: • Not all meters were calibrated correctly • Some plant meters have errors in excess of ±5% • Errors are variable • Impact on previous calculations are not clear Action items: • Refine calibration procedures • Make recommended corrections and improvements • Repeat validation process after improvements are completed Strategies to Address Water Loss Response to reported leaks Percent of Leaks responded to in under 3 hours 100.0 90.0 80.0 70.0 60.0 50.0 40.0 30.0 20.0 10.0 0.0 2012 …
