My ATX Water PROGRAM UPDATE Water & Wastewater Commission June 8, 2022 Agenda: Deployment Progress • Cumulative Meter Installations • Citywide Implementation Customer Outreach and Portal Engagement Key Takeaways DEPLOYMENT PROGRESS Cumulative Meter Installations Citywide Implementation Citywide Deployment • 54% Data Collection Units installed • ~63,500 field surveys complete • Supply chain adjustments Meter to Bill Automation • ~2,500 meters converted from manual to automated reads • Converting 500 per week currently • Beginning to convert 2,500 per week by June 13 CUSTOMER OUTREACH & PORTAL ENGAGMENT Customer Outreach Customer mailer (2-4 weeks prior to install) Email (~1 week prior to install) Neighborhood yard signs NextDoor posts Virtual community information meetings HOA/Neighborhood Association notification Upcoming Summer Campaign Portal Engagement Message open rate averages 60 – 70%; • Industry standard around 17 – 28% Types of messages sent: • Emergency notifications • Meter install notifications • Portal invites • AW Summer Tips • New Customer emails • Outages and other alerts COMING SOON: Tiered Rate Notifications Key Takeaways 20,588 continuous consumption alerts sent 95% “positive” customer replies from continuous consumption alerts Estimated 3 million gallons of water conserved from customer-side leaks Until pets learn to turn the water off… there’s My ATX Water Questions?
AQUIFER STORAGE & RECOVERY Water & Wastewater Commission | June 8, 2022 AGENDA 1 Welcome 2 About Aquifer Storage & Recovery (ASR) 3 ASR Project Timeline 4 Update on Work To Date 5 Next Steps ABOUT ASR: PROJECT BACKGROUND Aquifer Storage and Recovery (ASR) is a water supply strategy to store available water for recovery and use when we need it most. Other cities around the US and here in Texas are already using ASR systems, including San Antonio, El Paso, and Kerrville. ABOUT AQUIFERS • Aquifers are layers of rock or sediment below the ground that can hold large amounts of water • Groundwater is water held underground in the sediment or in rock pores. • The ASR project will not remove more water than was stored. ABOUT ASR: PROJECT BACKGROUND ASR is part of the Austin City Council- approved Water Forward plan, which provides a roadmap for Austin’s water future for the next 100 years. In 2021, Austin Water (AW) began a study to determine if aquifers in our region are suitable for AW’s ASR project. ABOUT ASR: HOW IT WORKS • When water supplies are plentiful, available water from Austin’s drinking water system is pumped into an aquifer underground. • Treated, potable water is stored in the aquifer until it is needed. ABOUT ASR: HOW IT WORKS • When Austin’s regular water supply becomes low, stored water can be pumped out of the aquifer • Stored water is tested and treated before delivered to customers. ABOUT ASR: PROJECT BENEFITS Aquifer Storage and Recovery will make Austin’s water supply more resilient through climate change and droughts. An ASR system can store large amounts of water with minimal disturbance to the land above the aquifer. Water stored in an ASR system would be available under Austin’s existing water rights, allowing Austin to maximize local water resources. Storing water underground in a natural aquifer prevents the high evaporative losses that reservoirs experience in a warm climate. Storing water in a natural aquifer is more cost effective than other similarly sized water storage options. An ASR system could provide a second source of water supply during emergencies. ABOUT ASR: PROJECT TIMELINE 2021-2023 Identify locations for testing and possible projects 2028-2035 Design and construction of full-scale ASR project 2024-2027 Conduct field testing and small-scale project testing to develop recommendations for a full-scale ASR project We are here INITIAL SCREENING Major aquifers INITIAL …
After Action Status Update Water & Wastewater Commission | June 8, 2022 Overview Winter Storm Uri Improvements Plan • 79 Improvements Identified • 68 Completed Ullrich Turbidity Event Improvements Plan • 38 Improvements Identified • 30 Completed Of 17 remaining improvements, 14 are longer-term CIP initiatives 2 Recently Completed Resiliency Improvements Operations Staffing, Procedures and Training • Added access for management staff to monitor SCADA remotely • Enabled external notification of turbidity exceedance alarms • Enabled automatic backwashing of filters for turbidity trigger Infrastructure Enhancements • Completed Davis Water Treatment Plant Power Distribution Upgrade • Added third electrical feed to Ullrich Water Treatment Plant and enabled automatic switching capability Internal / External Communications • Provided emergency notifications using My ATX Water customer portal and Warn Central Texas • Provided regular incident status updates to Austin Water staff 3 Resiliency Improvements Underway (to be completed by September 30, 2022) Operations Staffing, Procedures and Training • New Operations and Training positions: recruitment process underway criteria • Define and implement operational situational awareness Infrastructure Enhancements • Replacement of North Austin Reservoir • Complete winterization of components at plants • Review SCADA alarms, seeding alert pop-ups, modernization opportunities Emergency Preparedness • • 4 Implement Emergency Preparedness Plan to meet SB3 requirements Increase Incident Management Team Roster and conduct annual training activities Longer Term Resiliency Improvements Automatic shutdown of filters for turbidity exceedances Water storage and transmission projects in the distribution system Electric generation and power resiliency projects at treatment plants, lift stations and pump stations Improved chemical storage and sludge storage/disposal capabilities at treatment plants Installation of My ATX Water (AMI) meters 5 Questions / Discussion
B4 # 22-2044 Water &Wastewater Commission: June 8, 2022 Council: June 16, 2022 ..Title Posting Language Recommend approval to award and execute a construction contract with Excel Construction Services, LLC, for the Zebra Mussel Mitigation project in the amount of $4,435,204 plus a $443,520.40 contingency, for a total contract amount not to exceed $4,878,724.40 (Districts 8 and 10). MBE/WBE This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 2.45% MBE and 2.54% WBE participation. ..Body Lead Department Financial Services Department Client Department Austin Water Assistant Director of Engineering Services, Shay Ralls Roalson Fiscal Note Funding is available in the Capital Budget of Austin Water. Purchasing Language Lowest responsive bid of three bids received through a competitive Invitation for Bid solicitation. A complete solicitation package, including a log of offers received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. Council Committee, Boards and Commission Action: June 8, 2022 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: In 2017, Texas Parks and Wildlife discovered zebra mussels at several locations in Lake Austin. Since then, growth of zebra mussels on the raw water intake infrastructure has been confirmed at the Davis Water Treatment Plant (WTP), the Handcox WTP, and the Ullrich WTP. Adult zebra mussels attach to submerged piping or mechanical equipment and can cause significant damage by clogging small valves and pipelines, reducing hydraulic capacity of pipelines, and causing pumps to fail. Currently, Austin Water has a chemical treatment system in operation which adds copper sulfate, a molluscicide, to the raw water to remove and prevent future growth of zebra mussels. This project will replace the chemical feed system with a copper ion generation (CIG) system. CIG is an electrolysis process that produces copper ions without the need of a chemical storage and feed system. This system allows copper to be applied to the raw water at the raw water pumps, providing protection to additional treatment infrastructure and preventing growth inside pipes and other equipment that divers cannot reach. This project will install Copper Ion Generation (CIG) systems at each of the Low Service Pump Stations for the Handcox, Ullrich, and Davis WTPs. Work includes all related piping, valves, supports, instrumentation and controls, electrical wiring, equipment, and appurtenances necessary to provide a …
WATER AND WASTEWATER COMMISSION REGULAR CALLED MEETING MINUTES WEDNESDAY, JUNE 8, 2022 The Water & Wastewater Commission convened in a Regular Called meeting on Wednesday, June 8, 2022, at Austin Energy Headquarters, 4815 Mueller Boulevard, Austin, Texas. Chair Lee called the Water and Wastewater Commission Meeting to order at 6:00 p.m. Commissioners in Attendance: Jesse Penn, Travis Michel, Chair Chien Lee, Vice-Chair Christianne Castleberry, Judy Musgrove Commissioners in Attendance Remotely: William Moriarty, Christy Williams PUBLIC COMMUNICATION: GENERAL There were no registered speakers for Public Communication. A. APPROVAL OF MINUTES Approval of minutes from the May 11, 2022, regular meeting of the Water and Wastewater Commission. The minutes from the May 11, 2022, meeting were approved on Vice-Chair Castleberry’s motion, Commissioner Musgrove’s second on a 7-0 vote with Commissioners Navarro, Fisher and Turrieta absent and one vacancy. B. DISCUSSION AND POSSIBLE ACTION ON RECOMMENDATIONS TO COUNCIL Approve a recommendation to negotiate and execute a contract with Pump Solutions Inc. to provide pump repair, replacement parts, and services, for five years for a total contract amount not to exceed $972,750. The motion to approve the recommendation was approved on Commissioner Michel’s motion, Commissioner Musgrove’s second on a 7-0 vote with Commissioners Navarro, Fisher and Turrieta absent and one vacancy. Approve a recommendation to negotiate and execute an interlocal agreement with Capital Metropolitan Transportation Authority for reimbursement up to $750,337 for design, project management, and construction costs for the City’s proportionate share of wastewater mains 1. 2. 3. 1 and a shared-use path being constructed at the McKalla commuter rail transit station (Districts 4 & 7). The motion to approve the recommendation was approved on Commissioner Michel’s motion, Commissioner Musgrove’s second on a 7-0 vote with Commissioners Navarro, Fisher and Turrieta absent and one vacancy. Approve a recommendation to award and execute a construction contract with Santa Clara Construction, Ltd., for the Vargas Neighborhood Water and Wastewater Pipeline Renewal project in the amount of $4,535,091 plus a $453,509.10 contingency, for a total contract amount not to exceed $4,988,600.10 (District 3). The motion to approve the recommendation was approved on Commissioner Penn’s motion and Commissioner Musgrove’s second on a 6-0 vote with Chair Lee recusing and Commissioners Navarro, Fisher and Turrieta absent and one vacancy. Approve a recommendation to award and execute a construction contract with Excel Construction Services, LLC, for the Zebra Mussel Mitigation project in the amount of $4,435,204 plus a $443,520.40 …
Water and Wastewater Commission Budget Committee Meeting May 26, 2022 – 3:00pm Austin Energy Headquarters 4815 Mueller Boulevard Austin, Texas Some members may be participating by videoconference. For more information go to: http://www.austintexas.gov/wwc Public comment will be allowed in-person or remotely by telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. To register, call or email the commission liaison at 512-972-0115 or Blanca.Madriz@austintexas.gov. Members of the public wishing to speak in person on the agenda and non-agenda related items must sign up at least ten minutes before the meeting is called to order. AGENDA Grant Fisher, (District 9) Jesse Penn (District 1) The first 10 speakers who register to speak no later than noon the day before the meeting will be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. 1. Approve the minutes of the April 25, 2022 meeting of the Budget Committee of the Water and Budget Committee Members: Susan Turrieta, Chair (District 10) Travis Michel, Vice Chair (District 3) CALL TO ORDER PUBLIC COMMUNICATION: GENERAL A. APPROVAL OF MINUTES Wastewater Commission B. DISCUSSION ITEMS 1. Fiscal Year 2022-2023 Budget Summary 2. Fiscal Year 2023-2027 Capital Improvement Plan (CIP) 3. Budget Committee Report Discussion C. NON-VOTING DISCUSSION ITEMS FROM COMMITTEE 1. Future Committee Meeting Schedule D. FUTURE AGENDA ITEMS ADJOURN The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY users route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact Blanca Madriz at Blanca.Madriz@austintexas.gov.
WATER AND WASTEWATER COMMISSION BUDGET COMMITTEE REGULAR CALLED MEETING MINUTES Wednesday, May 26, 2022 The Water and Wastewater Commission Budget Committee convened in a regular called meeting on May 26, 2022, at Austin Energy Headquarters, 4815 Mueller Boulevard, Austin, Texas. Chair Turrieta called the Budget Committee of the Water and Wastewater Commission to order at 3:14 p.m. Committee Members in Attendance: Susan Turrieta (Chair), Travis Michel (Vice Chair), Grant Fisher PUBLIC COMMUNICATION: GENERAL There were no speakers registered for Public Communication. APPROVAL OF MINUTES 1. Approve the minutes of the April 25, 2022, meeting of the Budget Committee of the Water and Wastewater Commission. The minutes from the April 25, 2022, Budget Committee regular called meeting were approved on an 3-0 vote on Vice-Chair Michel’s motion and Commissioner Fisher’s second, with Commissioner Penn absent. DISCUSSION ITEMS 2. Fiscal Year 2022-2023 Budget Summary The presentation was made by Austin Water Assistant Director of Financial Services Joseph Gonzales. 3. Fiscal Year 2023-2027 Capital Improvement Plan (CIP) The presentation was made by Austin Water Assistant Director of Financial Services Joseph Gonzales and Financial Manager Christina Romero. 4. Budget Committee Report Discussion The presentation was made by Austin Water Assistant Director of Financial Services Joseph Gonzales and Financial Manager Songli Floyd. Chair Turrieta noted information to be highlighted in the Budget Committee Report. 5. Future Committee Meeting Schedule Discussion of the proposal to cancel the June 22, 2022, meeting was led by Chair Turrieta. Chair Turrieta adjourned the meeting at 4:23 p.m. without objection. The minutes were approved at the July 20, 2022, meeting on Commissioner Penn’s motion, Commissioner Fisher’s second on a 3-0 vote.
Water and Wastewater Commission May 11, 2022 — 6:00 pm Austin Energy Headquarters 4815 Mueller Boulevard Austin, Texas Some members may be participating by videoconference. For more information go to: http://www.austintexas.gov/wwc Public comment will be allowed in-person or remotely by telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. To register, call or email the board liaison at 512-972-0115 or Blanca.Madriz@austintexas.gov . Citizens wishing to speak in person on the agenda and non-agenda related items must sign up at least ten minutes before the meeting is called to order. Chien Lee, Chair (District 4) Christianne Castleberry, Vice Chair (District 5) Vacant (District 6) Judy Musgrove (District 7) Christy Williams (District 8) Grant Fisher (District 9) Susan Turrieta (District 10) Commissioners: William Moriarty (Mayor) Jesse Penn (District 1) Alex Navarro (District 2) Travis Michel (District 3) CALL TO ORDER PUBLIC COMMUNICATION: GENERAL A. APPROVAL OF MINUTES CITY COUNCIL 1. Approval of minutes from the April 13, 2022, regular meeting of the Water and Wastewater Commission. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO 1. Recommend approval to award a contract with WWaterTech Services, Inc. d/b/a WWaterTech, Inc. for two roll-off container filters, in an amount not to exceed $135,500. 2. Recommend approval to award a contract with Central Waste and Recycling, LLC d/b/a Central Waste and Recycling for grit removal services for roll-off containers, for a term of five years in an amount not to exceed $1,915,000. 3. Recommend approval to negotiate and execute a second amendment to the Master Service Agreement entered into on December 29, 2017, and amended on June 11, 2020, to include an additional 320 square feet of the cage, rack, and support space for Austin Water (“AW”) for a data center, for a term of 38-months, for a total amount not to exceed $458,366. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY users …
B1 # 22-1829 Water &Wastewater Commission: May 11, 2022 Council: June 9, 2022 ..Body Posting Language ..Title Recommend approval to award a contract with WWaterTech Services, Inc. d/b/a WWaterTech, Inc. for two roll-off container filters, in an amount not to exceed $135,500. MBE/WBE This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Lead Department Financial Services Department. Client Assistant Director of Operations, Rick Coronado. Fiscal Note Funding is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Purchasing Language: The Financial Services Department issued an Invitation for Bids (IFB) 2200 SLW1064 for these goods. The solicitation was issued on February 7, 2022, and it closed on March 3, 2022. Of the two offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. Prior Council Action: N/A. Council Committee, Boards and Commission Action: May 11, 2022 – To be reviewed by the Water and Wastewater Commission. Additional Backup Information: The contract is for two roll-off container filters to be utilized by Austin Water. The containers are 25 cubic- yard, hard top, steel roll-off containers with filters. These containers are an essential part of dewatering sludge, clarifying liquids, phase separation, material recovery, and for the removal of rags in our wastewater treatment plants. They are utilized 24 hours a day, seven days a week to maintain compliance of landfill disposal regulations. The purchase will replace existing containers at the end of their service life, having been welded and repaired numerous times. Strategic Outcome(s): Health and Environment. ..Strategic Outcome(s)
B2 # 22-1931 Water &Wastewater Commission: May 11, 2022 Council: June 9, 2022 ..Body Posting Language ..Title Recommend approval to award a contract with Central Waste and Recycling, LLC d/b/a Central Waste and Recycling for grit removal services for roll-off containers, for a term of five years in an amount not to exceed $1,915,000. MWBE This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Lead Department Financial Services Department. Client Assistant Director of Operations, Rick Coronado. Fiscal Note Funding in the amount of $638,333 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Financial Services Department issued an Invitation for Bids (IFB) 2200 SLW1063 for these services. The solicitation was issued on February 21, 2022, and it closed on March 8, 2022. Of the two offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. Council Committee, Boards and Commission Action: May 11, 2022 – To be reviewed by the Water and Wastewater Commission. Additional Backup Information: The contract is for disposal services for materials collected at the South Austin Regional Wastewater Treatment Plant, the Walnut Creek Wastewater Treatment Plant, Collection Lift Stations, and the Hornsby Bend Biosolids Management Plant. The debris will be collected at the screening facilities, and the material collected will periodically be removed, hauled, and disposed of. The contractor will transport and dispose of the material in accordance with all Texas Commission on Environmental Quality, Environmental Protection Agency, and Texas Department of Transportation regulations. The current contract expires on August 17, 2022. The requested authorization amount was determined using a departmental estimate based on historical spend and future usage. The recommended contractor is the current provider for these services. Strategic Outcome(s): Health and Environment. ..Strategic Outcome(s)
B3 # 22-1871 Water &Wastewater Commission: May 11, 2022 Council: May 19, 2022 ..De Posting Language ..Title Recommend approval to negotiate and execute a second amendment to the Master Service Agreement entered into on December 29, 2017, and amended on June 11, 2020, to include an additional 320 square feet of the cage, rack, and support space for Austin Water (“AW”) for a data center, for a term of 38-months, for a total amount not to exceed $458,366. Lead Department Financial Services Department. Client Chief Information Officer, David Johnson. Fiscal Note Funding in the amount of $40,796 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining term of the Agreement is contingent upon available funding in future budgets. Prior Council Action: June 8, 2017 – Council approved a 60-month Master Service Agreement. June 11, 2020 – Council approved a 66 ½ month amendment to the Master Service Agreement. Council Committee, Boards and Commission Action: June 8, 2020 – The Electric Utility Commission approved the 66-month Agreement. May 11, 2022 – To be reviewed by the Water and Wastewater Commission. Additional Backup Information: The primary Communication and Technology Management (“CTM”) data center serves both internal and external facing applications and is 24 years old. Based on assessments of the primary data center, CTM recommends moving to a modern colocation data center. In 2016, CTM contracted with Hewlett Packard Enterprises (“HPE”) to perform an analysis of the local colocation providers, and based on numerous objective criteria, HPE recommended that CTM relocate its data center to space within one of three particular colocation data centers whose redundant power architecture and purpose-built facilities protect against the loss of data connectivity, even in times of natural disaster or catastrophe. On December 29, 2017, CTM entered into a Master Service Agreement with the facility for an initial 63-month term, to expire on October 2, 2023. CTM plans to extend the term of the current Master Service Agreement to end coterminous with Austin Energy (“AE”) on December 31, 2025. On June 11, 2020, CTM amended the Master Service Agreement with the facility for a 66 1/5-month term, to include an additional 560 square feet of the cage, rack, and support space for Austin Energy to expire coterminous with CTM on December 31, 2025. This second amendment to the Master Service Agreement will provide AW with colocation facilities equipped with appropriate …
B4 # 22-1820 Water &Wastewater Commission: May 11, 2022 Council: May 19, 2022 ..Body Posting Language ..Title Recommend approval to negotiate and execute a professional services agreement with the following 11 staff recommended firms (or other qualified respondents) for Request for Qualifications Solicitation No. CLMP333, Cobb Fendley and Associates, Inc.; Stantec Consulting Services, Inc.; Miller Gray, LLC (WBE);Doucet and Associates, Inc. (WBE); MWM Design Group, Inc. (WBE); Kimley-Horn and Associates, Inc.; HDR Engineering, Inc.; Weston Solutions, Inc.; Atkins North America, Inc.; Halff Associates, Inc.; and LJA Engineering, Inc. for Engineering Services for the 2022 Small Diameter Water and Wastewater Pipeline Engineering Services Rotation List in an amount not to exceed $12,000,000. MWBE This contract will be awarded in compliance with City Code Chapter 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 15.80% MBE and 15.80% WBE participation. Lead Department Financial Services Department. Managing Department Capital Contracting. Client Assistant Director of Engineering Services, Shay Ralls Roalson. Fiscal Note Funding is available in the Capital Budget of the Austin Water Department. Purchasing Language: Staff recommendation is based on the 11 most qualified firms out of 46 firms evaluated through the City’s qualification-based selection process. Council Committee, Boards and Commission Action: May 11, 2022 – To be reviewed by the Water and Wastewater Commission. Additional Backup Information: As a standard business practice, the City routinely engages the services of professional engineering firms to perform analysis, design and support services associated with construction or improvement of City capital assets. Rotation List contracting allows the city to always have a group of qualified consultants available to perform a specific type of recurring work in a timely manner to meet the project and operational needs of the City. Prior to issuing, this solicitation was reviewed by the City’s Rotation List Advisory Committee, which is made up of staff from Capital Contracting, Small and Minority Business Resource Department, Public Works Department, and Austin Water Department. The total authorization amount, the number of firms to be recommended for selection, and the authorization amount per firm were discussed and reviewed by the Committee. The Austin Water Department expects that user departments will require these services to meet current and future Engineering needs. The City currently has a Small Diameter Water and Wastewater Pipeline rotation list agreement with 11 firms B4 # 22-1820 Water &Wastewater Commission: May 11, 2022 Council: May 19, 2022 …
B5 # 22-1821 Water &Wastewater Commission: May 11, 2022 Council: May 19, 2022 ..Body Posting Language ..Title Recommend approval to negotiate and execute a professional services agreement with the following 11 staff recommended firms (or other qualified respondents) for Request for Qualifications Solicitation No. CLMP331: Jacobs Engineering Group, Inc.; Pape-Dawson Consulting Engineers, Inc. dba Pape-Dawson Engineers, Inc.; Parson Water & Infrastructure, Inc.; K Friese & Associates, Inc. (WBE); CAS Consulting & Services, Inc.(MBE); AECOM Technical Services, Inc.; CP&Y, Inc.; CDM Smith, Inc.; BGE, Inc.; Freese and Nichols, Inc. and Lockwood, Andrews & Newnam, Inc. for engineering services for the 2022 Large Diameter Water and Wastewater Pipeline Engineering Services Rotation List in an amount not to exceed $24,000,000. MBE/WBE This contract will be awarded in compliance with City Code Chapter 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 15.80% MBE and 15.80% WBE participation.] Lead Department Financial Services Department. Managing Department Capital Contracting. Client Department Assistant Director of Engineering Services, Shay Ralls Roalson. Fiscal Note Funding is available in the Capital Budget of the Austin Water Department. Purchasing Language: Staff recommendation is based on the 11 most qualified firms out of 36 firms evaluated through the City’s qualification-based selection process. Council Committee, Boards and Commission Action: May 11, 2022 – To be reviewed by the Water and Wastewater Commission. Additional Backup Information: As a standard business practice, the City routinely engages the services of professional engineering firms to perform analysis, design and support services associated with construction or improvement of City capital assets. Rotation List contracting allows the City to always have a group of qualified consultants available to perform a specific type of recurring work in a timely manner to meet the project and operational needs of the City. Prior to issuing, this solicitation was reviewed by the City’s Rotation List Advisory Committee, which is made up of staff from Capital Contracting, Small and Minority Business Resource Department, Public Works Department, and Austin Water Department. The total authorization amount, the number of firms to be recommended for selection, and the authorization amount per firm were discussed and reviewed by the Committee. Austin Water Department will require these services to meet current and future engineering services’ needs. The City currently has a Large Diameter Water and Wastewater Pipeline rotation list agreement with 11 firms B5 # 22-1821 Water &Wastewater Commission: May 11, 2022 Council: …
B6 # 22-1969 Water &Wastewater Commission: May 11, 2022 Council: June 9, 2022 ..Body Posting Language ..Title Recommend approval to negotiate and execute a professional services agreement with the following 7 staff recommended firms (or other qualified respondents) for Request for Qualifications Solicitation No. CLMP329: Harutunian Engineering, Inc. (WBE), CP&Y, Inc., Arcadis US, Inc., Jacobs Engineering Group, Inc., Black & Veatch Corp, Alan Plummer Associates, Inc., and Signature Automation, LLC (MBE), for engineering services for the 2022 Austin Water SCADA Services Rotation List in an amount not to exceed $10,000,000.00. MWBE This contract will be awarded in compliance with City Code Chapter 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 7.20% MBE and 2.91% WBE participation. Lead Department Financial Services Department Managing Department Capital Contracting Client Assistant Director of Engineering Services, Shay Ralls Roalson Fiscal Note Funding is available in the Capital Budget of the Austin Water Department. Purchasing Language: Staff recommendation is based on the seven most qualified firms out of nine firms evaluated through the City’s qualification-based selection process. Council Committee, Boards and Commission Action: May 11, 2022 – To be reviewed by the Water and Wastewater Commission. Additional Backup Information: As a standard business practice, the City routinely engages the services of professional engineering firms to perform analysis, design and support services associated with construction or improvement of City capital assets. Rotation List contracting allows the City to always have a group of qualified consultants available to perform a specific type of recurring work in a timely manner to meet the project and operational needs of the City. Prior to issuing, this solicitation was reviewed by the City’s Rotation List Advisory Committee, which is made up of staff from Financial Service Department – Capital Contracting (FSD-CC), Small and Minority Business Resource Department (SMBR), Public Works Department (PWD), and other user departments. The total authorization amount, the number of firms to be recommended for selection, and the authorization amount per firm were discussed and reviewed by the Committee. FSD-CC expects that user departments will require these services to meet current and future engineering services’ needs. Austin Water (AW) has in operation several Supervisory Control and Data Acquisition (SCADA) systems used to monitor and control the various water and wastewater facilities including: water and wastewater treatment plants, water distribution pump stations and reservoirs, and wastewater collection lift stations. This Rotation List will …
B7 # 22-1972 Water &Wastewater Commission: May 11, 2022 Council: June 9, 2022 ..Body Posting Language ..Title Recommend approval to award and execute a construction contract with PGC General Contractors, LLC, for the Ullrich Water Treatment Plant Process Drain and Support Systems Improvements project in the amount of $13,967,260 plus a $1,396,726 contingency, for a total contract amount not to exceed $15,363,986. (District 8) MWBE This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) through the achievements of Good Faith Efforts with 7.57% MBE and 0.17% WBE participation. Lead Department Financial Services Department Managing Department Public Works Department Client Assistant Director of Engineering Services, Shay Ralls Roalson Fiscal Note Funding is available in the Capital Budget of Austin Water. Purchasing Language: Lowest responsive bid of two bids received through a competitive Invitation for Bid solicitation. Council Committee, Boards and Commission Action: May 11, 2022 – To be reviewed by the Water and Wastewater Commission. Additional Backup Information: The City operates three major water treatment plants (WTPs): Ullrich WTP, Davis WTP, and Handcox WTP. The Ullrich WTP has a firm treatment capacity of 167 million gallons per day. It includes numerous operational processes that were constructed and expanded in various projects since the plant was constructed. The Process Drain and Support Systems Improvements (PD&SSI) project addresses operational and maintenance improvements across several areas of the plant. The purpose of this project is to make various upgrades to the Ullrich WTP that will improve operational efficiency, resiliency, and safety. New high-pressure flush water pumps will be installed for basin maintenance, including a new electrical building and mechanical equipment. Improvements to solids transfer piping will relocate operating valves to a safer, more accessible location for daily operations. Site improvements will include additional parking and an enclosed containment basin to store storm water and improve the existing chemical spill containment system. A new potable water line will be constructed to supply the centrifuge building as well as new safety showers. Additional improvements include HVAC condensate piping and an evaluation of the plant air system. This item includes four allowances. The allowance of $75,000 will be used to unclog drain piping. The allowance of $25,000 will be used to replace valves. The allowance of $125,000 will be used for additional security and communication cabling. The allowance of $25,000 will be used for asphalt …
B8 # 22-1872 Water &Wastewater Commission: May 11, 2022 Council: June 9, 2022 ..Body Posting Language ..Title Recommend approval to negotiate and execute a financing agreement with the Texas Water Development Board (TWDB) for a 20-year low-interest loan in the amount of $18,000,000 through TWDB’s State Water Implementation Fund for Texas (SWIFT) loan program, for the implementation of Austin Water’s Advanced Metering Infrastructure (AMI) program, aka Austin’s Smart Water Meter System (My ATX Water). Lead Department Austin Water. Client Assistant Director of Financial Services, Joseph Gonzales. Fiscal Note Funding for the agreement is contingent upon available funding in future budgets. Council Committee, Boards and Commission Action April 21, 2016 - Council authorized the City Manager to apply for funding from the TWDB for a 20-year SWIFT loan, not to exceed $80,195,000, for the development and implementation of Austin Water’s AMI project. December 7, 2017 - Council approved a consulting services contract with West Monroe Partners, LLC for advanced metering infrastructure program management. February 20, 2020 - Council approved an amendment to the consulting services contract West Monroe Partners, LLC for three additional phases of consulting for the advanced metering infrastructure program. March 26, 2020 – Council authorized execution of a ten-year multi-term contract with Aclara Technologies, LLC and a five-year multi-term contract with Watersmart Software, Inc. for the advanced metering infrastructure program. May 20, 2021 – Council authorized negotiation and execution of a financing agreement with the TWDB for a 20-year low-interest loan in the amount of $18,000,000 through TWDB’s State Water Implementation Fund for Texas loan program, for the implementation of Austin Water’s Advanced Metering Infrastructure program. Council Committee, Boards and Commission Action: May 11, 2022 – To be reviewed by the Water and Wastewater Commission. Additional Backup Information: On July 21, 2016, the TWDB approved the City of Austin’s application for a low interest, multi-year loan in the amount of $80,195,000 through the State Water Implementation Fund for Texas (SWIFT) for the implementation of Austin Water’s Advanced Metering Infrastructure (AMI) project. This multi-year loan process involves several annual loan closings with potential adjustments to loan terms. This allows Austin Water to receive a funding commitment for the CIP projects, but to close on portions of the funding over a multi-year schedule. The financing agreements for the 2018 through 2020 loan transactions were approved by Council. On December 7, 2017, Council authorized Austin Water to negotiate and execute a …
