Item 2 — original pdf

Backup

Item 2 # 24-4279 Water & Wastewater Commission: April 17, 2024 Council: April 18, 2024 Posting Language Recommend approval to execute a contract for crane and boom lift rentals with GAC Equipment, LLC d/b/a Austin Crane Service, for a term of five years in an amount not to exceed $3,100,000. MBE/WBE This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Operations, Ayman Benyamin Fiscal Note Funding in the amount of $258,334 is available in the Fiscal Year 2023-2024 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Financial Services Department issued an Invitation for Bids (IFB) 2200 MZJ1014-REBID for these services. The solicitation was issued on September 18, 2023, and closed on October 24, 2023. Of the three offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing, is available for viewing on the City’s Financial Services, website, Austin Finance Online. Link: Solicitation Document. Council Committee, Boards and Commission Action: April 17, 2024 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: The contract will provide Austin Water with vital access to industrial crane and boom lift rental services. These services are indispensable for the safe lifting, loading, transportation, and unloading of large, heavy utility equipment, and materials as needed. The availability of these services is critical to the timely and successful completion of both ongoing and upcoming projects, crucial for upholding system reliability. This contract will replace a previous contract that expired on July 25, 2023. The requested authorization amount is based on previous spending. The recommended contractor is not the current provider for this service.If a contract is not secured, it will impede the department’s ability to handle essential tasks efficiently and safely, potentially leading to project delays and increased costs due to alternative sourcing solutions. Furthermore, it will compromise the reliability of the system and can  Item 2 # 24-4279 Water & Wastewater Commission: April 17, 2024 Council: April 18, 2024 lead to public health and safety issues due to projects and repairs not being completed in a timely manner.