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Sept. 9, 2020

Agenda original pdf

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Regular Meeting of the Water and Wastewater Commission September 9, 2020 Water and Wastewater Commission to be held Wednesday, September 9, 2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance by Tuesday, September 8, 2020 at Noon. All public comment will occur at the beginning of the meeting. To speak remotely at the September 9, 2020 Water and Wastewater Commission Meeting, residents must: •Call or email the board liaison at (512) 972-0115 or Blanca.Madriz@austintexas.gov no later than noon, Tuesday, September 8, 2020. The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Blanca.Madriz@austintexas.gov by Noon, Tuesday, September 8, 2020. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Denise Avery at Austin Water, 512-972-0104 or 512-972-0101, for additional information; TTY users route through Relay Texas at 711 Page 1 of 3 Reunión Regular del WATER & WASTEWATER COMMISSION de la reunion 9 de septiembre 2020 La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación martes, 8 de septiembre antes del mediodía. Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los residentes deben: • Llame o envíe un correo …

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Sept. 9, 2020

B1 original pdf

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Water & Wastewater Commission Review and Recommendation September 9, 2020 Government That Works For All Commission Meeting Date: Council Meeting Date: Department: Austin Water September 17, 2020 COA Strategic Direction: Client: Virginia Collier, Kevin Critendon Agenda Item Recommend approval to negotiate and execute an agreement allowing for the formal transfer of the portion of the Aqua Texas, Inc. water certificate of convenience and necessity (“CCN”) No. 13254 to the City of Austin water CCN No. 11322 for the area that overlaps with the Porter Tract. No City funds are required for the transfer of the balance of this tract to the City’s CCN. Amount and Source of Funding September 9, 2020 – To be reviewed by the Water and Wastewater Commission. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: N/A N/A N/A The Porter Tract is located in southern Travis County approximately one tenth of a mile south of the intersection of Black Bear Drive and Ben Johnson Road. A portion of the property is currently in the City of Austin certificate of convenience and necessity (“CCN”) No. 11322 and the balance of the tract is located in the Aqua Texas, Inc. water CCN No. 13254. There are currently no customers located in the area and a Service Extension Request (“SER”) is currently in review. Austin Water will provide water service to the proposed development contingent on completion of the CCN transfer, which requires approval by the Public Utility Commission of Texas. Austin Water will provide wastewater for the entire tract, as the entire tract is already within the City’s wastewater CCN. Under 16 Texas Administrative Code § 24.253, public notice of a water service area transfer agreement is sufficient if the decision to enter into the agreement is discussed at a meeting of a city council, provided there are no affected customers in the transfer area. Since there are no affected customers located in the Porter Tract, notice will be sufficient if Council approves negotiation and execution of this agreement at a public meeting. The proposed project is located in zip code 78652, near City Council Districts 5 and 8.

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Sept. 9, 2020

B2 original pdf

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Recommendation for Water & Wastewater Commission COA Strategic Direction: Government That Works For All September 9, 2020 Commission Meeting Date: Council Meeting Date: Department: Austin Water September 17, 2020 Client: Colleen Kirk, Kevin Critendon SUBJECT Recommend approval to negotiat e and execut e a cost participation agreement with Lennar & Village Builders - Austin (“Lennar”) for the City to reimburse Lennar for an amount not to exceed $1,123,320 for costs associated with the design and construction of an oversized lift station and force main related to Service Extension Request No. 2828R4 that will provide wastewater service to a proposed single- family development located south of Wells Branch Parkway and east of Immanuel Road. AMOUNT AND SOURCE OF FUNDING Funding is available in the Fiscal Year 2020-2021 Capital Budget of Austin Water. Purchasing Language: Prior Council Action: N/A N/A N/A MBE/WBE: Boards and Commission Action: September 9, 2020 – To be reviewed by the Water and Wastewater Commission. The Entrada Subdivision project consists of approximately 241 acres of land located south of Wells Branch Parkway and east of Immanuel Road (the “Property”). The Property is located within the City of Austin’s (the “City”) 2-mile Extra-Territorial Jurisdiction, Impact Fee Boundary, Austin Water’s service area for water and wastewater, the Desired Development Zone, and the Gilleland Watershed. A map of the property location is attached. Lennar & Village Builders - Austin (the ”Applicant”) is proposing to develop approximately 821 single-family homes. The Applicant requested that the City provide wastewater utility service to the Property as proposed in Service Extension Request (SER) No. 2828R4. Austin Water will provide retail water service to the Property. In accordance with Chapter 25-9 of the City Code, the City has asked the Applicant to oversize the lift station and force main in order to serve additional properties within the Gilleland drainage basin consistent with the City’s long-range planning goals for this area. If approved by City Council, the City will cost participate in this construction project only to the extent of the City’s proportionate share of the oversized lift station and force main. The proposed oversized improvements include construction of a public lift station estimated at 390 GPM (Gallons Per Minute) and approximately 1,500 feet of force main from the proposed lift station to an 8-inch gravity wastewater main in Entrada Tranquila Way. The City will reimburse the Applicant for an overall total amount not to exceed $1,123,320 …

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Sept. 9, 2020

B3 original pdf

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Water & Wastewater Commission Review and Recommendation September 9, 2020 COA Strategic Decision: Government That Works For All Commission Meeting Date: Council Meeting Date: Department: Client: October 1, 2020 Austin Water Anna Bryan-Borja, Kevin Critendon Agenda Item Recommend approval to negotiate and execute an interlocal agreement with the Shady Hollow Municipal Utility District (District) for the transfer of the District’s former water and wastewater system to the District with reimbursement to the City in the amount of $714,387 for costs related to improvements to the system, and additional consideration to the City provided in related agreements with the District. No unanticipated fiscal impact. Amount and Source of Funding November 21, 2013 – Ordinance adopting a Strategic Partnership Agreement (SPA) between the City and the District, regarding future full purpose annexation of the District May 21, 2020 – Resolution directing the City Manager to negotiate amendments to the City’s Strategic Partnership Agreement (SPA) with the Shady Hollow Municipal Utility District September 9, 2020 – To be reviewed by the Water and Wastewater Commission Purchasing Language: N/A Prior Council Action: Boards and Commission Action: MBE/WBE: N/A City Council by Resolution No. 20200521-010 on May 21, 2020 directed the City Manager to negotiate with representatives of the Shady Hollow Municipal Utility District (District) to amend the City’s Strategic Partnership Agreement (SPA) to accomplish to the greatest degree practical the purposes and objectives of the SPA with the exception of full-purpose annexation. Terms to be addressed included the use and disposition of the District’s fire station, compensation to the City for fire service to District residents and the ownership of the District’s former water and wastewater system. This item addresses the ownership of the District’s former water and wastewater system through an agreement with the District for the City to transfer this system back to the District. In September 1980 the City and the Shady Hollow Municipal Utility District (the “District”), previously known as the Southwest Travis County Municipal Utility District No. 1, entered into an agreement for the City to provide wholesale drinking water service to the District. The parties entered into a subsequent agreement for the City to provide wholesale wastewater service in October 1993, with an amendment executed in April 1996. In accordance with the SPA, in April 2018 the City began providing retail water and wastewater service to approximately 1,400 former District customers who had been previously receiving wholesale water …

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Sept. 9, 2020

D2 original pdf

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2020 Aust in Climat e Equit y Plan Sept ember 2020 Summary ● We’ve been updating the Community Climate Plan o Draft for public comment is out now o Council in October ● What we’re looking for from you: ○ Comments ○ Areas of Interest ○ Pledge of Support 2015 Communit y Climat e Plan Adopt ed by Council in June 2015 Electricity & Natural Gas Transportation & Land Use Materials & Waste Management 135 qualitative actions directed at departments 2017 Travis County Carbon Footprint 12.5 million metric tons carbon dioxide-equivalent Industrial Processes How w as t his plan updat e creat ed? • • • • • • • • 24 City Staff 120 Community Members (NGO, Govt., Business) 12 Ambassadors 4 Equity Trainings 5 Community Workshops (over 250 attendees) 14 Steering Committee Meetings 60+ Advisory Group Meetings 50+ Interviews by Ambassadors A Hist ory of Inequit ies t hat Remains Today • • • • • The Austin 1928 Master Plan divided the city along racial lines, forcibly displacing Black residents into specific, undesirable areas. The Tank Farm fuel storage facility, Eastside Landfill, and the Holly Power Plant exposed people of color to toxic pollution in East Austin neighborhoods. Gentrification is taking place in parts of the city where low-income people and people of color have been forced to live, the African-American share of the Austin population declined from 12% in 1990 to 7.7% in 2010. As of 2015, 52% of white Austin residents were homeowners, only 27% of African-American and 32% of Hispanic/Latinx residents owned homes. Cases of COVID-19, hospitalization and mortality rates are disproportionately affecting Latinx and Black communities W e are Changing t he Eart h’s Climat e could be Warming over 2 catastrophic to ℃ life on earth Climat e Project ions for Aust in • Low-income communities and communities of color are disproportionately affected by climate hazards • Experience climate shocks on top of existing economic stressors • Have less resources to bounce back from event • Suffer long-term impacts to mental and physical health Our Commit ment t o Climat e Equit y Climat e Change Eliminat e t he use of fossil fuels for energy & t ransport at ion Healt h Affordabilit y Accessibilit y Energy efficiency Renewable energy Less dependence on cars Electric vehicles • • • • • More trees & natural spaces • Healthier consumer choices Cult …

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Sept. 9, 2020

D3 original pdf

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Title of Presentation Presentation Date Zebra Mussel Mitigation Update September 9, 2020 Rick Coronado, P.E., Assistant Director, Operations Name of Person, Assistant Director Last presentation to W&WW Commission (3.11.20) W&WW Commission 3.11.2020 - ZM Briefing Update 2 Handcox WTP Intake Cleaning and Inspection May 11-15, 2020 Removed zebra mussel buildup from • Upper intake • Middle intake • 108-inch intake manifold pipe Clean Upper Intake screen Clean Middle Intake screen Handcox WTP Intake Cleaning and Inspection May 11-15, 2020 Extended chemical feed lines • Upper intake • Middle intake Extended feed lines Chemical feed line discharge 4 Temporary copper sulfate feed systems Ullrich and Davis WTPs– target startup in September 2020 5 Zebra Mussel Mitigation Planning/Implementation Other infrastructure inspections / cleanings: • September 3 at Longhorn Dam (Complete) Next intake inspections / cleanings: • • September 14 at Ullrich WTP September 28 at Davis WTP Permanent systems: • Design underway (8/3/20) • • Copper ion generation system – NSF 61 Certified (3/24/20) 8-month design schedule, followed by bid phase – Previous update vendor received FIFRA Registration “Zebra Mussel Free Raw Water Piping 2020” 6

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Sept. 9, 2020

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Sept. 9, 2020

B1. Exh. A - CCN Transfer Map original pdf

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R D K E E R C Y L L U S BLACK HILLS DR BRODIE LN D N TAIN B WILLISTON LOOP N U O E M L T R U T H E W T T I L N B I S M A R K D R D M 1 6 2 6 R W F PAVELICH PASS !!¸""N 500 0 1,000 T S N E T O R B D R O T L A O H C N A R SUTER ST B R O O K D R E D G E R D A L L E V R A N R D N O S R U B K E E R C R A E B H CIR TA U BROWN BEAR LN BLACK BEAR DR N L R E P P O T N L A D N A P D R N O S N H O J B O B I T T L E BEAR CRE E K L N L N E D W O L J O H N S O N L N GARRETTS WAY Y A W S R E V I L O L P S T R O M A L A N S W A Y L A R R Y S L N B LIS S S PIL L A R R D OO1626 BIG VALLEY DR LI T T L E B E A R C REE K d x m . 1 0 t i b h x E i - t c a r T r e \ I \ \ t r o P D X M S G 1 0 0 0 2 A R K T C E J O R P \ \ : L : i g n w a r D Porter Tract (15.61 Acres) Portion of Porter Tract To Be Removed From Aqua Texas, Inc.'s CCN (8.7 Acres) Water Utility Aqua Texas Inc. City of Austin R D E R C A Y D A H S Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AeroGRID, IGN, and the GIS User Community 6805 N. CAPITAL OF TEXAS HIGHWAY | SUITE 315 AUSTIN, TEXAS 78731 | TEL. (512) 758-7474 TBPE FIRM NO. F-18129 PORTER TRACT TO BE REMOVED FROM AQUA TEXAS, INC.'S (AQUA UTILITIES, INC.) WATER CCN MANCHACA, …

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Sept. 9, 2020

D3 original pdf

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Title of Presentation Presentation Date Zebra Mussel Mitigation Update September 9, 2020 Rick Coronado, P.E., Assistant Director, Operations Name of Person, Assistant Director Last presentation to W&WW Commission (3.11.20) W&WW Commission 3.11.2020 - ZM Briefing Update 2 Handcox WTP Intake Cleaning and Inspection May 11-15, 2020 Removed zebra mussel buildup from • Upper intake • Middle intake • 108-inch intake manifold pipe Clean Upper Intake screen Clean Middle Intake screen Handcox WTP Intake Cleaning and Inspection May 11-15, 2020 Extended chemical feed lines • Upper intake • Middle intake Extended feed lines Chemical feed line discharge 4 Temporary copper sulfate feed systems Ullrich and Davis WTPs– target startup in September 2020 5 Zebra Mussel Mitigation Planning/Implementation Other infrastructure inspections / cleanings: • September 3 at Longhorn Dam (Complete) Next intake inspections / cleanings: • • September 14 at Ullrich WTP September 28 at Davis WTP Permanent systems: • Design underway (8/3/20) • • Copper ion generation system – NSF 61 Certified (3/24/20) 8-month design schedule, followed by bid phase – Previous update vendor received FIFRA Registration “Zebra Mussel Free Raw Water Piping 2020” 6

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Aug. 21, 2020

Agenda original pdf

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Special Called Meeting of the Water and Wastewater Commission August 21, 2020 Water and Wastewater Commission to be held Friday, August 21, 2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance by Thursday, August 20, 2020 at Noon. All public comment will occur at the beginning of the meeting. To speak remotely at the August 21, 2020 Water and Wastewater Commission Meeting, residents must: •Call or email the board liaison at (512) 972-0115 or Blanca.Madriz@austintexas.gov no later than noon, Thursday, August 20, 2020. The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Blanca.Madriz@austintexas.gov by Noon, Thursday, August 20, 2020. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch- atxn-live Water and Wastewater Commission August 21, 2020 – 10:00 a.m. VIA VIDEOCONFERENCING http://www.austintexas.gov/page/watch-atxn-live For more information go to: http://www.austintexas.gov/wwc Commissioners: William Moriarty, (Mayor) Chien Lee, Chair (District 4) Jesse Penn (District 1) Nhat Ho (District 2) Travis Michel (District 3) CALL TO ORDER A. APPROVAL OF MINUTES Christianne Castleberry, Vice Chair (District 5) Grant Fisher (District 9) Mia Parton (District 6) Vacant (District 7) Susan Turrieta (District 10) Christy Williams (District 8) Approval of minutes from the July 15, 2020 Water & Wastewater Commission regular meeting. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to award a multi-term contract with Airgas Inc., to provide industrial gases, pressure vessels, and pressure vessel maintenance, and inspections, for up to six years for a total contract amount not to exceed $1,633,500. Austin Water’s requested authorization is $66,000. 2. Recommend approval to award a multi-term contract with Meylan Enterprises, Inc., to provide …

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Aug. 21, 2020

B1 original pdf

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Water & Wastewater Commission Review and Recommendation COA Strategic Direction: Safety, Health & Environment Government That Works For All August 21, 2020 Commission Meeting Date: Council Meeting Date: Department: Purchasing August 27, 2020 Client: Danielle Lord, Rick Coronado Agenda Item Recommend approval to award a multi-term contract with Airgas Inc., to provide industrial gases, pressure vessels, pressure vessel maintenance, and inspections, for up to six years for a total contract amount not to exceed $1,633,500. Austin Water’s requested authorization is $66,000. Amount and Source of Funding Funding in the amount of $917 is available in the Fiscal Year 2019-2020 Operating Budget of Austin Water. The Purchasing Office issued an Invitation for Bids (IFB) 1100 JMF1008REBID for these goods and services. The solicitation issued on May 11, 2020, and it closed on May 26, 2020. Of the two offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A August 10, 2020 – Recommended by the Electric Utility Commission with a vote 7-0, with Commissioners Hadden and Stone off the dais, Commissioner Wray absent and one vacancy. August 21, 2020 – To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods and services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide industrial gases, pressure vessels, pressure vessel maintenance, and inspections for use by Austin Energy, the Austin Police Department, Aviation, Fleet Mobility Services, Austin Water, and the Austin Fire Department. The City uses industrial gases for various operation and maintenance purposes. For example, Austin Energy uses hydrogen for cooling purposes on multiple generators, carbon dioxide for equipment purging and breathing air for confined space work. Austin Water uses the gases to run the gas chromatograph that analyzes gases produced in the digesters at Hornsby Bend. Fleet, Aviation, and Austin Water use gases for welding purposes in connection with the repair of vehicles and other City equipment. The Austin Police Department uses the gases in their forensic chemistry lab. The Austin Fire Department uses the gases for welding repairs …

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Aug. 21, 2020

B2 original pdf

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Water & Wastewater Commission Review and Recommendation August 21, 2020 Health & Environment COA Strategic Direction: Commission Meeting Date: Council Meeting Date: Department: Purchasing August 27, 2020 Client: Danielle Lord, Rick Coronado Agenda Item Recommend approval to award a multi-term contract with Meylan Enterprises, Inc., to provide clarifier descaling services, for up to five years for a total contract amount not to exceed $1,803,135. Amount and Source of Funding Funding in the amount of $30,052 is available in the Fiscal Year 2019-2020 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. The Purchasing Office issued an Invitation for Bids (IFB) 2200 BYO1009 for these services. The solicitation issued on March 23, 2020 and it closed on May 7, 2020. The recommended contractor submitted the only responsive offer. A complete solicitation package, including a tabulation of the bid received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A August 21, 2020 – To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide services to remove accumulated scale from the solids clarifier mechanisms at Ullrich and Handcox Water Treatment Plants. These water treatment plants employ a lime softening process to provide drinking water for the City. After years of operation, a layer of scale forms over all submerged surfaces of the clarifiers and diminishes clarifier efficiency. If the City is unable to secure a contract, the clarifiers will not be operating as required and the risk of equipment failure increases. Contract Detail: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Optional Extension 3 TOTALS Length of Term 2 yrs. 1 yr. 1 yr. 1 yr. 5 yrs. Contract Authorization $ 721,254 $ 360,627 $ 360,627 $ 360,627 $ 1,803,135 Note: Contract Authorization amounts are based on the City’s estimated annual usage. PRICE ANALYSIS a) Solicitations: 140 notices were sent, including 17 MBE and 2 WBE firms with no M/WBE firms responding. b) Cost Analysis: The proposed contract pricing is consistent with a 22.47% increase in the market.

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Aug. 21, 2020

B3 original pdf

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Water & Wastewater Commission Review and Recommendation August 21, 2020 Health and Environment Commission Meeting Date: Council Meeting Date: Department: Purchasing September 3, 2020 COA Strategic Direction: Client: Danielle Lord, Anna Bryan-Borja Agenda Item Recommend approval to award a multi-term contract with Mobile Mini, Inc., to provide rental and purchase of onsite storage and office units and related services, for up to five years for a total contract amount not to exceed $1,267,500. Austin Water’s requested authorization is $750,000. Amount and Source of Funding Funding in the amount of $21,125 is available in the Fiscal Year 2019-2020 Operating Budget of various City departments. Funding in the amount of $12,500 is available in Fiscal Year 2019-2020 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. The Purchasing Office issued an Invitation for Bids (IFB) 8600 SBR1005REBID for these goods and services. The solicitation issued on April 20, 2020 and it closed on June 9, 2020. Of the two responses received, the recommended contractor submitted the only responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A August 10, 2020 – To be reviewed by the Electric Utility Commission. August 21, 2020 – To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods and services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide for the rental or purchase of onsite storage and office units to be used by various departments. Onsite storage and mobile office units provide departments with options for the safe storage of supplies and equipment at the City’s facility and the mobilization of staff to manage events and activities when needed. The contractor will supply all the necessary equipment, labor and material needed for the delivery, installation and retrieval of the units. The prior contract expires on August 25, 2020. The recommended contractor is the previous provider for these goods and services. The requested authorization amount was determined using departments annual requirements and historical spend. If the City is unable to secure a …

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Aug. 21, 2020

B4 original pdf

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Water & Wastewater Commission Review and Recommendation August 21, 2020 Health and Environment COA Strategic Direction: Commission Meeting Date: Council Meeting Date: Department: Purchasing August 27, 2020 Client: Danielle Lord, Anna Bryan-Borja Agenda Item Recommend approval to ratify an emergency contract with First Medical Response of Texas, LLC (MBE), to provide temperature screening services for Austin Water facilities, in the amount of $549,670, and authorize additional expenditures for the continuation of this contract for up to six months in an amount not to exceed $1,500,330, for a total contract amount not to exceed $2,050,000. Amount and Source of Funding Funding in the amount of $825,100 is available in the Fiscal Year 2019-2020 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Ratification. N/A August 21, 2020 – To be reviewed by the Water and Wastewater Commission. This contract is exempt from the City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established. Prior Council Action: Boards and Commission Action: MBE/WBE: treatment The contract is to provide temperature reading/screening services for Austin Water (AW) locations in response to the current coronavirus (COVID-19) pandemic. This contract is utilized to scan and monitor the temperatures of critical water and wastewater and visitors/contractors. The contractor provides all labor, materials, equipment, and incidentals. On March 6, 2020 Mayor Steve Adler issued a Disaster Declaration, due to and to further mobilize the City’s response to COVID-19. That same day, City staff with delegated Procurement Authority began to make purchases in support of the City’s response to COVID-19, using the Mayor’s Disaster Declaration as temporary documentation for their actions. This contract is in compliance with: infrastructure workers including City staff • The Stay Home-Work Safe, Order 20200324-007 by the Mayor of the City of Austin, Exhibit B-Critical Infrastructure Designations and Obligations • The Center for Disease Control’s Interim Guidance for Implementing Safety Practices for Critical Infrastructure Workers This request was processed as an emergency purchase made because of a public calamity that required the immediate appropriation of money to relieve the necessity of the municipality’s residents and a procurement necessary to preserve and protect the public health and safety of the municipality’s residents. City staff is currently working on a solicitation to provide this service for all City departments. The additional time and contract authority requested …

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Aug. 21, 2020

B5 original pdf

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Water & Wastewater Commission Review and Recommendation August 21, 2020 Government That Works For All Commission Meeting Date: Council Meeting Date: Department: Purchasing September 17, 2020 COA Strategic Direction: Client: Danielle Lord, Chris Stewart Agenda Item Recommend approval to negotiate and execute various cooperative contracts during Fiscal Year 2020-2021, for the purchase of computer, network and other technology hardware, software, and related maintenance and technology services, in an amount not to exceed $62,000,000. Austin Water’s requested authorization is $4,575,000. Amount and Source of Funding Funding in the amount of $610,000 is available in Fiscal Year 2020-2021 Operating Budget of Austin Water. Funding in the amount of $3,965,000 is available in Fiscal Year 2020-2021 Capital Budget of Austin Water. Purchasing Language: The State of Texas Department of Information Resources (DIR) contracts are cooperative contracts solicited by the State of Texas specific to information technology items and services. The Purchasing Office staff reviews quotes from multiple vendors with DIR contracts to ensure the best value for the City. Best value determination includes price and contract terms as well as MBE/WBE inclusion. Prior Council Action: N/A Boards and Commission Action: MBE/WBE: August 10, 2020 – Reviewed by the Electric Utility Commission – no action taken. August 21, 2020 – To be reviewed by the Water and Wastewater Commission. These procurements will be reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9 Minority Owned and Women Owned Business Enterprise Procurement Program. Department of Information contracts also have historically underutilized business requirements for subcontracting. The authorization will enable City departments to purchase the following information technology and services items through contracts solicited by the DIR cooperative. • Various computer, network and other technology hardware products and hardware maintenance, including but not limited to desktop personal computers, laptop computers, servers, data storage systems and storage area networks. This authorization also includes networking products and maintenance services for the City’s local and wide area networks and networking devices such as switches, routers and other equipment used to interconnect desktop computers, servers and printers throughout the City, and to transmit and receive information via the internet. • Software and software maintenance and support. • Technology consulting, technical training, information resources technology services and technology staffing. This annual aggregated request for authorization is submitted to Council before the end of each fiscal year. The spending authority does not carry over from year to year. The current DIR …

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Aug. 21, 2020

B6 original pdf

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Water & Wastewater Commission Review and Recommendation Mobility COA Strategic Direction: August 21, 2020 Commission Meeting Date: Council Meeting Date: Department: Public Works August 27, 2020 Client: Aldo Ranzani, Kevin Koeller, Shay Roalson, Wale Odufuye Agenda Item Recommend approval of an amendment to the interlocal agreement with Williamson County for relocation and adjustments of existing water lines and appurtenances in conflict with Williamson County Roadway Improvements in the area known as Forest North Phase 2 & 3, to increase Austin’s contribution for design and construction costs by $1,169,651.35 for a total not to exceed $2,265,846.50. (District 6) Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Amount and Source of Funding February 25, 2016 - Approved authorization to negotiate and execute an Interlocal Agreement (ILA) with Williamson County for relocation and adjustments of existing water lines and appurtenances in conflict with Forest North Area Roadway Improvements, in the total ILA amount not to exceed $1,096,195.15 for design and construction costs. August 21, 2020 – To be reviewed by Water and Wastewater Commission. Purchasing Language: N/A Prior Council Action: Boards and Commission Action: MBE/WBE: N/A This project is for relocation and adjustments of existing water lines in conflict with Williamson County Roadway Improvements in the area known as Forest North Phase 2 & 3. The work consists of upsizing and relocating approximately 787 linear feet of 6- inch and 8235 linear feet of 8-inch existing water lines and appurtenances. Forest North project requires the relocation of water mains, water service lines, and gate valves for the Forest North Neighborhood and is organized into seven improvement zones based on roadways in the zone. The project also provides an opportunity for Austin Water to replace existing asbestos pipe and upgrade its existing infrastructure to better serve the growing Austin Water customers in the area. The replacement and relocation lines will be constructed by Williamson County as part of the project and funded by Austin Water. This amendment replaces the Interlocal Agreement approved by Council on February 25, 2016 (20160225-006) as costs increased due to Williamson County expanded road improvement scope and added phase 3 to phase 2 improvements. The original Interlocal Agreement authorized Austin Water to pay Williamson County an estimated amount not to exceed $1,096,195.15. The additional funding being requested is for $1,169,651.35 (Construction - $913,971.90, Design - $147,782.00 and 5% contingency $107,897.45). The additional funds requested will …

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B7 original pdf

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Water & Wastewater Commission Review and Recommendation Safety, Health & Environment August 21, 2020 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office August 27, 2020 COA Strategic Direction: Client: Helen Gerlach, Kevin Critendon Agenda Item Recommend approval to negotiate and execute a professional services agreement with HDR Engineering, Inc., (staff recommendation) or one of the other qualified responders for Request for Qualifications Solicitation No. CLMP293 to provide Engineering Services for Aquifer Storage and Recovery Pilot Project and Program Management in an amount not to exceed $6,000,000. Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Amount and Source of Funding Staff recommendation is the most qualified firm out of three firms evaluated through the City’s qualification-based selection process. N/A August 21, 2020 – To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 20.00% MBE and 16.00% WBE participation Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: Aquifer Storage and Recovery (ASR) is a key component of the Water Forward Plan. The Water Forward Integrated Water Resource Plan is Austin’s 100-year roadmap for a sustainable water future. The plan was developed using a holistic planning approach that balances multiple objectives including water reliability, social, environmental, and economic benefits. The Austin City Council adoption of the Water Forward Plan in November 2018 was the culmination of extensive work with the Austin community, a citizen Task Force, across multiple City departments, Boards and Commissions, and regional entities. The Aquifer Storage and Recovery (ASR) project, as currently envisioned, will store treated drinking water from Austin’s surface water treatment plants. ASR is a storage water supply strategy that is similar in concept to a savings account, where money can be saved and withdrawn when needed. In an ASR project, water is saved underground when available during wet times, and withdrawn for use during drought or emergency situations when other supplies are needed. Since the water in an ASR is stored underground in a naturally occurring aquifer, there are no losses due to evaporation. Storage strategies like ASR will help stretch Austin’s existing surface water supplies through a locally controlled source of water, thereby improving our community’s resiliency in droughts and other emergency situations such as floods and water quality upsets. The …

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Aug. 21, 2020

D2 original pdf

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Disparity Study & MBE/WBE Program Overview Water & Wastewater Commission August 2020 DANIELLE LORD, AW PROCUREMENT MGR. EDWARD CAMPOS, INTERIM DIRECTOR MATTHEW DUREE, PROCUREMENT MGR. Objectives 2 PROVIDE A GENERAL OVERVIEW OF THE DISPARITY STUDY HIGHLIGHT THE SMBR PROGRAM PROVIDE DETAILS REVIEW AUSTIN WATER’S REGARDING MBE/WBE MBE/WBE REQUIREMENTS IN CONTRACTING PARTICIPATION AND CONTRACTING EFFORTS What is a Disparity Study? 3  Examines the procurement history of a government agency during a specific time frame to determine if there is statistical and or anecdotal information to suggest that the agency’s past or current practices in the solicitation and award of contracts have been exclusionary, disparate or discriminatory in nature in the awarding of contracts to minority-owned, women owned, and disadvantaged business enterprises (MWDBEs). ‐ Why is a disparity study necessary? 4 Legally required to continue the City’s MBE/WBE Program. Assists with making recommended improvements to the MBE/WBE Program. Provides a legal defense regarding the City’s established MBE/WBE Goals. What are the legal requirements of a disparity study? 5 Analyze multiple years of data. Courts recommend at least 3 to 5 years. Analysis should be relative to specific industries: construction, professional services, commodities, etc. Disparity analysis should be inclusive of surrounding markets Balanced analysis of past and present industry and contract discrimination Collect and analyze data such as availability and utilization for both minority and non- minority firms as well as subs and primes. Broad analysis for availability, capacity and willingness of firms to participate on contracts. Collect and analyze anecdotal evidence 6 Disparity Study Contact Information Study information • http://austin.disparity-study.com • austin-study@mwbelaw.com • 855-692-3529 (855-MWBELAW) City of Austin Study Manager: • Tamela Saldana, DisparityStudy@austintexas.gov SMBR Programs 7 MBE/WBE Procurement Program – local program Disadvantaged Business Enterprise (DBE) Program – federal program Airport Concessions DBE Program – federal program Each unique in the applicable laws Each program acts as a gatekeeper - pass/fail item on all procurements Goals set on trades/scopes of work associated with a specific project Majority of goal setting work supports the Capital Improvement Program One goal established for entire project Currently being revised for approval by the FAA Request for Qualifications – (RFQS) – goals established for design work Invitation for Bid (IFB) – goals established for entire solicitation Request for Proposals (RFP) – Best Value Procurement – goals may be established for the entire solicitation or specific components of the work Competitive Sealed Proposals (CSP) – Best …

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D3 original pdf

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My ATX Water (AMI) August 2020 AMI Project Progress  Council Contract Approval  Contracts Negotiated & Executed  Aclara Kickoff  WaterSmart Kickoff  190+ DCU Site Surveys Completed (survey ongoing) – 1st Installation 8/19.  Receipt of Initial Pilot Equipment  Change Management • Business Process Reviews • Training Planning • Internal Communications Intranet Site • Change Network Established Pilot Area Pilot Area Guiding Criteria: • Challenging terrain (RF Propagation) • Challenging installs (aged infrastructure) • Maximize inclusion of council districts • Maximize inclusion of entire read routes • Variety of meter sizes • Variety of dwelling types • Total Meters ~5,000 Pilot Target Areas • River Place/Glenlake and Long Canyon • Council Districts: 10, 6 • ~1920 meters • Windsor Park/Mueller • Council Districts: 1,9,4 • ~2840 Meters My ATX Water External Communications Strategy for Pilot My ATX Water Pilot External Communications Schedule Planning and Preparing Internal Stakeholders Launch Communications to External Stakeholders Communications for Customers in the Pilot May – July August September – December (estimated)  Finalized pilot boundaries and details  Finalized Materials and FAQ  Message and communication briefings: 3-1-1, Austin Energy and Austin Water staff  Created internal SharePoint  Advance Communication to Council Offices – Email and materials to staff of Districts located within the pilot  Press release and social media  Launch new webpage  Mailer to pilot customers  Austin Water Oversight Committee  Water & Wastewater Commission update update  Mailer to pilot customers continues  Postcard to pilot customers  Pilot meters installed  Door hangers for pilot customers  Community outreach and virtual meetings  Customer Feedback (surveys) Future Customer Communication Materials Website Launch Pilot Project Area Map Customer Portal Platform • Online Customer Self-Service Portal • Water Use Data & Analytics • Customized Messaging, Conservation Tips & More • Automated Alerts & Notifications Future Updates  AMI Project Process  Pilot Area Activities  Customer Portal Rollout Plan Questions?

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