Item 4 # 22-2638 Water &Wastewater Commission: August 10, 2022 Council: September 1, 2022 Posting Language Recommend approval to award a contract with Vanguard Utility Service, Inc. d/b/a VUS Inc. to provide large diameter water meter exchange services, for a term of four years in the amount not to exceed $2,000,000. MBE/WBE This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Customer Experience, Randi Jenkins Fiscal Note Funding in the amount of $166,666 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language The Financial Services Department issued an Invitation for Bids (IFB) 2200 WJT1015 for these services. The solicitation was issued on March 18, 2022 and closed on May 2, 2022. The recommended contractor submitted the only responsive offer. A complete solicitation package, including a tabulation of the bid received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. Council Committee, Boards and Commission Action August 10, 2022 - To be reviewed by the Water & Wastewater Commission Additional Backup Information Austin Water (AW) is currently rolling out a citywide smart water meter program called My ATX Water. This program is modernizing AW's water metering system by replacing more than 250,000 analog water meters with digitally read water meters connected to a wireless network by 2025. Of the nearly 250,000 analog water meters scheduled for replacement, approximately 450 large- diameter meters are incompatible and need replacement to complete the My ATX Water project deployment. This contract will ensure the large-diameter meters meet the same installation timeframe by exchanging up to 40 meters per month. Large-diameter meter replacements often require heavy equipment, right-of-way and street closure permits, confined space entry requirements, and extensive commercial property coordination, requiring a dedicated resource. Strategic Outcome(s) Health and Environment
Item 5 # 22-2659 Water &Wastewater Commission: August 10, 2022 Council: September 15, 2022 Posting Language Recommend approval to award a contract with TSG Industries, LLC for portable office trailers in an amount not to exceed $492,880. MBE/WBE This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established). Lead Department Financial Services Department Client Department Austin Water Assistant Director of Operations, Rick Coronado Fiscal Note Funding is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Purchasing Language The Financial Services Department issued an Invitation for Bids (IFB) 2200 MLJ1005 for these goods. The solicitation was issued on April 25, 2022 and closed on May 24, 2022. Of the two offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. Council Committee, Boards and Commission Action August 10, 2022 - To be reviewed by the Water & Wastewater Commission Additional Backup Information The contract is for a one-time purchase of five new portable office trailers to be used at Austin Water locations throughout the City. The contractor services will include delivery, installation, and skirting of 12’ x 44’ portable office trailers to be installed at Ullrich Water Treatment Plant, Davis Water Treatment Plant, Hornsby Bend Biosolids Management Facility, Govalle Occupational Development and Support, and Webberville Service Center. As part of the outcome of Winter Storm Uri After Action Report and Emergency Preparedness Plan, the portable office trailers are needed to provide additional office space for essential staff, enabling them to report directly to assigned facilities, provide direct service as required, and reduce reaction time in emergency situations. The trailers will also provide a location for personnel to office while serving as essential personnel during emergency events. The electrical, sewer, water, and communications setup will be handled internally by Austin Water. Strategic Outcome(s) Government that Works for All, Safety
Item 6 # 22-2631 Water &Wastewater Commission: August 10, 2022 Council: September 1, 2022 Posting Language Recommend approval to award and execute a construction contract with Udelhoven, Inc., for the Govalle Site Domestic Wastewater Service Improvements project in the amount of $1,138,969 plus a $113,897 contingency, for a total contract amount not to exceed $1,252,866. (District 3) MBE/WBE This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 6.81% MBE and 1.44% WBE participation Lead Department Financial Services Department Client Department Austin Water Assistant Director of Engineering Services, Shay Ralls Roalson Fiscal Note Funding is available in the Capital Budget of Austin Water. Purchasing Language Lowest responsive bid of three bids received through a competitive Invitation for Bid solicitation. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Document. Council Committee, Boards and Commission Action August 10, 2022 - To be reviewed by the Water & Wastewater Commission Additional Backup Information The Govalle Wastewater Treatment Plant (WWTP) was constructed in 1937 and was, at the time, the first WWTP in Austin to utilize the sludge process for wastewater treatment. The plant was in operation for 69 years and was decommissioned in 2006 when wastewater flows were diverted to the South Austin Regional WWTP. Currently, Austin Water uses the site for training, office space, and maintenance activities. The scope of this project is to construct new grinder pumps to collect domestic wastewater flows from the restrooms at the Govalle Administrative and Maintenance buildings and convey the flows to the centralized wastewater collection system on Linger Lane. The existing domestic wastewater collection system will be abandoned and decommissioned. This project will enable Austin Water staff to continue to utilize the office and training facilities at the Govalle WWTP. This item includes one allowance. The allowance of $25,000 will be used to address any contaminated soil and/or water at the site. An allowance is an amount that is specified and included in the construction contract or specifications for a certain item(s) of work whose details are not yet determined at the time of bidding. Item 6 # 22-2631 Water &Wastewater Commission: August 10, 2022 Council: September 1, 2022 Due to the potential for unforeseen issues that may arise during construction, …
Item 7 # 22-2655 Water &Wastewater Commission: August 10, 2022 Council: September 1, 2022 Posting Language Recommend approval of a resolution authorizing the issuance by Pilot Knob Municipal Utility District No. 2 of Unlimited Tax Bonds, Series 2022, in a principal amount not to exceed $3,690,000. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Environmental, Planning & Development Services, Kevin Critendon Fiscal Note This item has no fiscal impact. Council Committee, Boards and Commission Action August 10, 2022 - To be reviewed by the Water & Wastewater Commission Additional Backup Information Pilot Knob Municipal Utility District No. 2 (the “District”), a political subdivision of the State of Texas, was created under the laws of the State of Texas by House Bill No. 1756, Acts of the 82nd Texas Legislature, Regular Session (2011), Chapter 8376, Subtitle F, Title 6, Texas Special District Local Laws Code (the “Enabling Legislation”), and operates under Chapters 49 and 54 of the Texas Water Code. The Enabling Legislation became effective May 23, 2011, and created the District, subject to the consent of the City of Austin (the “City”) to the creation. The City consented to the creation of the District by Council action taken March 22, 2012 (the “Consent Ordinance”) and under the terms of the Consent Agreement between the City, the District, and Carma Easton LLC, a Texas limited liability company (the “Developer”) dated effective as of April 13, 2012 (the “Consent Agreement”). The City and the District entered into a Strategic Partnership Agreement dated as of June 5, 2012 (as amended, the “SPA”), as authorized by Section 43.0751, Texas Local Government Code, which sets forth the terms and conditions of the City’s annexation of the land within the District and on which the District will continue to exist as a limited district, Pilot Knob Limited District No. 2 (the “Limited District”), in accordance with Section 43.0751, Texas Local Government Code, and the Enabling Legislation following the City’s full- purpose annexation of the land within the District as provided in Consent Agreement and the SPA. The District, which currently contains 557.187 acres of land, is located within the extraterritorial jurisdiction of the City in southeast Travis County, Texas. The District is located approximately eight miles southeast of the downtown portion of the City, adjacent to the east side of McKinney Falls Parkway and approximately one mile west of U.S. Highway 183. …
Item 8 # 22-2656 Water &Wastewater Commission: August 10, 2022 Council: September 1, 2022 Posting Language Recommend approval of a resolution authorizing the issuance by Pilot Knob Municipal Utility District No. 3 Unlimited Tax Bonds, Series 2022, in the amount of $12,400,000. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Environmental, Planning & Development Services, Kevin Critendon Fiscal Note This item has no fiscal impact. Council Committee, Boards and Commission Action August 10, 2022 - To be reviewed by the Water & Wastewater Commission Additional Backup Information Pilot Knob Municipal Utility District No. 3 (“District”), a political subdivision of the State of Texas, was created under the laws of the State of Texas by House Bill No. 1758, Acts of the 82nd Texas Legislature, Regular Session (2011), Chapter 987, codified as Chapter 8377, Subtitle F, Title 6, Texas Special District Local Laws Code (“Enabling Legislation”), and operates under Chapters 49 and 54 of the Texas Water Code. The Enabling Legislation became effective May 25, 2011, and created the District, subject to the consent of the City of Austin (“City”). The City consented to the creation of the District by Council action taken March 22, 2012 (“Consent Ordinance”) and under the terms of the April 13, 2012 Consent Agreement between the City, the District, and Carma Easton LLC, a Texas limited liability company (“Developer”). The City and the District entered into a Strategic Partnership Agreement dated as of June 4, 2012 (“SPA”), as authorized by Section 43.0751, Texas Local Government Code. The SPA sets forth the terms and conditions of the City’s annexation of the land within the District and frames the terms by which the District will continue to exist as a limited district, Pilot Knob Limited District No. 3 following the City’s full- purpose annexation of the land within the District as provided in Consent Agreement and the SPA. The District, which currently contains 677.567 acres of land, is within the extraterritorial jurisdiction of the City in southeast Travis County, Texas. The District is approximately eight miles southeast of the downtown portion of the City, adjacent to the east side of McKinney Falls Parkway and approximately one mile west of U.S. Highway 183. An extension of William Cannon Drive, the initial phases of which are under construction, bisects the District in an east-west direction. Cottonmouth Creek traverses the District in a north-south direction. The Austin-Bergstrom …
Item 9 # 22-2654 Water &Wastewater Commission: August 10, 2022 Council: September 1, 2022 Posting Language Recommend approval of a resolution authorizing the issuance by Southeast Travis County Municipal Utility District No. 1 (“District”) of $3,000,000 Unlimited Tax Bonds, Series 2022. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Environmental, Planning and Development Services, Kevin Critendon Fiscal Note This item has no fiscal impact. Council Committee, Boards and Commission Action August 10, 2022 - To be reviewed by the Water & Wastewater Commission Additional Backup Information Southeast Travis County Municipal District No. 1 (the “District”), a political subdivision of the State of Texas, was created under the laws of the State of Texas by Senate Bill No. 1913, Acts of the 82nd Texas Legislature, Regular Session (2011), Chapter 1114, now codified as Chapter 8382, Subtitle F, Title 6, Texas Special District Local Laws Code (the “Enabling Legislation”), and operates under Chapters 49 and 54 of the Texas Water Code. The Enabling Legislation became effective May 25, 2011, and created the District, subject to the consent of the City of Austin (the “City”) to the creation. The City consented to the creation of the District by Council action taken March 22, 2012 (the “Consent Ordinance”) and under the terms of the Consent Agreement between the City, the District, and Qualico CR, L.P., a Texas limited partnership (the “Developer”) dated effective as of April 17, 2012 (the “Consent Agreement”). The City and the District entered into a Strategic Partnership Agreement dated as of June 4, 2012 (as amended, the “SPA”), as authorized by Section 43.0751, Texas Local Government Code, which sets forth the terms and conditions of the City’s annexation of the land within the District and on which the District will continue to exist as a limited district, Southeast Travis County Limited District No. 1 (the “Limited District”), in accordance with Section 43.0751, Texas Local Government Code, and the Enabling Legislation following the City’s full-purpose annexation of the land within the District as provided in Consent Agreement and the SPA. The District, which currently contains 187.72 acres of land, is located within the extraterritorial jurisdiction of the City in southeast Travis County, Texas. The District is located approximately 12 miles southeast of the central business district of the City of Austin in southeastern Travis County, Texas. The District lies generally southeast of State Highways 130 and 71. …
Item 2 # 22-2411 Water &Wastewater Commission: August 10, 2022 Council: September 1, 2022 Posting Language Recommend approval to negotiate and execute a cooperative contract with DeSpain & Associates, Inc. d/b/a DAI Source for maintenance and support of a web-based integrated business intelligence suite, for a term of three years in an amount not to exceed $400,000. MBE/WBE This procurement was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this procurement, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Lead Department Financial Services Department Client Department Austin Water Chief Information Officer, David Johnston Fiscal Note Funding in the amount of $119,784 is contingent upon approval of the Fiscal Year 2022-2023 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Multiple contractors within this cooperative purchasing program were reviewed for these services. The Financial Services Department has determined this contractor best meets the needs of the department to provide the services required at the best value for the City. Council Committee, Boards and Commission Action: August 10, 2022 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: The contract will provide maintenance and support of IBM Cognos, a web-based integrated business intelligence suite, for Austin Water. IBM Cognos software is used for reports and dashboards that include key performance indicators related to safety, equity, performance measures, customer service, water conservation reports, and treatment asset data. IBM Cognos is used by various divisions within Austin Water including finance, human resources, engineering, pipeline operations, and laboratory. The State of Texas Department of Information Resources cooperative establishes competitively bid contracts that can be utilized by the State and other government agencies through a cooperative agreement. Cooperative agreements save taxpayer dollars by leveraging the State’s volume-buying power to drive down costs on hundreds of contracts through a streamlined cooperative purchasing program. Strategic Outcome(s): Government that Works for All. Item 2 # 22-2411 Water &Wastewater Commission: August 10, 2022 Council: September 1, 2022 PRICE ANALYSIS Cost Analysis: The proposed contract pricing is consistent with a 0.95% increase represented in the market
Item 3 # 22-2412 Water &Wastewater Commission: August 10, 2022 Council: September 1, 2022 Posting Language Recommend approval to negotiate and execute a contract with HORIZON Lab Systems, LLC to provide laboratory information management software licenses, maintenance, and managed support services, for a term of five years in an amount not to exceed $720,000. MBE/WBE Sole source contracts are exempt from the City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Operations, Rick Coronado Fiscal Note Funding in the amount of $120,000 is contingent upon approval of the Fiscal Year 2022-2023 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Sole Source Council Committee, Boards and Commission Action: August 10, 2022 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: The contract will provide laboratory information management software licenses, maintenance, and managed support services for Austin Water’s existing HORIZON Laboratory Information Management System (LIMS). The HORIZON LIMS platform enables the Austin Water Laboratory Services Division to house all analytical data, and functions as the hub for other major laboratory functions and to communicate, generate, and deliver reports to state and federal agencies as well as to its customers. Austin Water Laboratory Division maintains laboratories at three locations and is accredited in accordance with the Texas Commission on Environmental Quality (TCEQ) and The National Environmental Laboratories Accreditation Conference Institute (TNI) requirements. This contract will enable the laboratory to continue to meet all existing and future TCEQ/TNI accreditation requirements as well as the overall laboratory LIMS needs. Austin Water Laboratory Services Division staff use the LIMS daily to produce over 200 regulatory compliance reports annually. HORIZON Lab Systems, LLC is the sole supplier and authorized Services Company for the HORIZON Laboratory Information Management System, including HORIZON Data Management, HORIZON Field, HORIZON Logbooks, and instrument interfacing products. Additional software, Item 3 # 22-2412 Water &Wastewater Commission: August 10, 2022 Council: September 1, 2022 services, support, and training relating to the HORIZON product are not available from any other supplier source. Strategic Outcome(s): Government that Works for All. PRICE ANALYSIS a) Cost Analysis: The proposed contract pricing is consistent with a 9.72% increase represented in the market
Item 4 # 22-2638 Water &Wastewater Commission: August 10, 2022 Council: September 1, 2022 Posting Language Recommend approval to award a contract with Vanguard Utility Service, Inc. d/b/a VUS Inc. to provide large diameter water meter exchange services, for a term of four years in the amount not to exceed $2,000,000. MBE/WBE This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Customer Experience, Randi Jenkins Fiscal Note Funding in the amount of $166,666 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Financial Services Department issued an Invitation for Bids (IFB) 2200 WJT1015 for these services. The solicitation was issued on March 18, 2022 and closed on May 2, 2022. The recommended contractor submitted the only responsive offer. A complete solicitation package, including a tabulation of the bid received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. Council Committee, Boards and Commission Action: August 10, 2022 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: Austin Water (AW) is currently rolling out a citywide smart water meter program called My ATX Water. This program is modernizing AW's water metering system by replacing more than 250,000 analog water meters with digitally read water meters connected to a wireless network by 2025. Of the nearly 250,000 analog water meters scheduled for replacement, approximately 450 large- diameter meters are incompatible and need replacement to complete the My ATX Water project deployment. This contract will ensure the large-diameter meters meet the same installation timeframe by exchanging up to 40 meters per month. Large-diameter meter replacements often require heavy equipment, right-of-way and street closure permits, confined space entry requirements, and extensive commercial property coordination, requiring a dedicated resource. Strategic Outcome(s): Health and Environment. Item 4 # 22-2638 Water &Wastewater Commission: August 10, 2022 Council: September 1, 2022 PRICE ANALYSIS a) b) Solicitations: 210 notices were sent, including 6 MBE and 6 WBE firms with no M/WBE firms responding. Cost Analysis: The proposed contract pricing is consistent with a 16.2% …
Item 5 # 22-2659 Water &Wastewater Commission: August 10, 2022 Council: September 15, 2022 Posting Language Recommend approval to award of a contract with TSG Industries, LLC for portable office trailers in an amount not to exceed $492,880. MBE/WBE This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established). Lead Department Financial Services Department Client Department Austin Water Assistant Director of Operations, Rick Coronado Fiscal Note Funding is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Purchasing Language: The Financial Services Department issued an Invitation for Bids (IFB) 2200 MLJ1005 for these goods. The solicitation was issued on April 25, 2022 and closed on May 24, 2022. Of the two offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. Council Committee, Boards and Commission Action: August 10, 2022 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: The contract is for a one-time purchase of five new portable office trailers to be used at Austin Water locations throughout the City. The contractor services will include delivery, installation, and skirting of 12’ x 44’ portable office trailers to be installed at Ullrich Water Treatment Plant, Davis Water Treatment Plant, Hornsby Bend Biosolids Management Facility, Govalle Occupational Development and Support, and Webberville Service Center. As part of the outcome of Winter Storm Uri After Action Report and Emergency Preparedness Plan, the portable office trailers are needed to provide additional office space for essential staff, enabling them to report directly to assigned facilities, provide direct service as required, and reduce reaction time in emergency situations. The trailers will also provide a location for personnel to office while serving as essential personnel during emergency events. The electrical, sewer, water, and communications setup will be handled internally by Austin Water. Strategic Outcome(s): Government that Works for All, Safety. Item 5 # 22-2659 Water &Wastewater Commission: August 10, 2022 Council: September 15, 2022 PRICE ANALYSIS a) Solicitations: 47 notices were sent, including 0 MBE and 3 WBE firms with no M/WBE firms responding. b) Cost Analysis: The proposed contract pricing …
WATER AND WASTEWATER COMMISSION REGULAR CALLED MEETING MINUTES Wednesday, August 10, 2022 The Water and Wastewater Commission convened in a regular meeting on August 10, 2022, at Austin Energy Headquarters, 4815 Mueller Boulevard, Austin, Texas. Chair Lee called the Water and Wastewater Commission to order at 6:00 p.m. Committee Members in Attendance: Chien Lee (Chair), Christianne Castleberry (Vice-Chair), William Moriarty (remote), Travis Michel (remote), Judy Musgrove (remote), Grant Fisher, Susan Turrieta Committee Members Absent: Jesse Penn, Alex Navarro PUBLIC COMMUNICATION: GENERAL There were no speakers registered for Public Communication. APPROVAL OF MINUTES 1. Approve the minutes of the July 20, 2022, special called meeting of the Water and Wastewater Commission. The minutes from the July 20, 2022, special called meeting were approved on Vice- Chair Castleberry’s motion and Commissioner Fisher’s second on a 6-0 vote with Commissioner Turrieta abstaining, Commissioners Penn and Navarro absent and two vacancies. DISCUSSION ITEMS 2. Recommend approval to negotiate and execute a cooperative contract with DeSpain & Associates, Inc. d/b/a DAI Source for maintenance and support of a web-based integrated business intelligence suite, for a term of three years in an amount not to exceed $400,000. The motion to approve the recommendation was approved on a 7-0 vote on Commissioner Turrieta’s motion and Commissioner Fisher’s second, Commissioners Penn and Navarro absent and two vacancies. 3. Recommend approval to negotiate and execute a contract with HORIZON Lab Systems, LLC to provide laboratory information management software licenses, maintenance, and managed support services, for a term of five years in an amount not to exceed $720,000. The motion to approve the recommendation was approved on a 7-0 vote on Commissioner Turrieta’s motion and Commissioner Fisher’s second, Commissioners Penn and Navarro absent and two vacancies. 4. Recommend approval to award a contract with Vanguard Utility Service, Inc. d/b/a VUS Inc. to provide large diameter water meter exchange services, for a term of four years in the amount not to exceed $2,000,000. The motion to approve the recommendation was approved on a 7-0 vote on Commissioner Turrieta’s motion and Commissioner Fisher’s second, Commissioners Penn and Navarro absent and two vacancies. 5. Recommend approval to award a contract with TSG Industries, LLC for portable office trailers in an amount not to exceed $492,880. The motion to approve the recommendation was approved on a 7-0 vote on Commissioner Turrieta’s motion and Commissioner Fisher’s second, Commissioners Penn and Navarro absent and two vacancies. …
Special Called Meeting of the Water and Wastewater Commission July 20, 2022 — 6:00 pm Permitting & Development Center – Room 1405 6310 Wilhelmina Delco Dr. Austin, Texas Some members may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live For more information go to: http://www.austintexas.gov/wwc Public comment will be allowed in-person or remotely by telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. To register, call or email the board liaison at 512-972-0115 or Blanca.Madriz@austintexas.gov . To register to speak in person, people must sign up at least ten minutes before the meeting is called to order. Commissioners: William Moriarty (Mayor) Jesse Penn (District 1) Alex Navarro (District 2) Travis Michel (District 3) Chien Lee, Chair (District 4) Christianne Castleberry, Vice Chair (District 5) Vacant (District 6) Judy Musgrove (District 7) Christy Williams (District 8) Grant Fisher (District 9) Susan Turrieta (District 10) CALL TO ORDER PUBLIC COMMUNICATION: GENERAL APPROVAL OF MINUTES 1. Approval of minutes from the June 8, 2022, regular meeting of the Water and Wastewater Commission. DISCUSSION AND POSSIBLE ACTION ON RECOMMENDATIONS TO COUNCIL 2. Recommend approval to negotiate and execute a contract with Environmental Improvements Inc., to provide parts for chemical feed pumps, for a term of five years in an amount not to exceed $860,000. 3. Recommend approval to award and execute a construction contract with Santa Clara Construction, Ltd., for Wastewater Line Renewal and Spot Rehab Service Contract (2023 to 2025) Indefinite Delivery/Indefinite Quantity contract in the amount of $3,200,000 for an initial 1-year term, with two 12-month extension options of $3,200,000, for a total contract amount not to exceed $9,600,000. (Districts 1-10) 4. Recommend approval to award and execute a construction contract with Facilities Rehabilitation, Inc., for the Truman Heights Water and Wastewater Pipeline Rehabilitation project in the amount of $3,597,261 plus a $359,726.10 contingency, for a total contract amount not to exceed $3,956,987.10. (District 1) The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) …
Item 14 Water & Wastewater Commission: July 20, 2022 Council: August 17, 2022 Posting Language Recommend approval of Austin Water’s Fiscal Year 2022-2023 Proposed Operating Budget, Capital Budget, new appropriations, and 5-Year Capital Improvement (CIP) spending plan. MBE/WBE N/A Lead Department Austin Water Client Department Austin Water Assistant Director of Financial Services, Joseph Gonzales Fiscal Note N/A Purchasing Language: N/A Council Committee, Boards and Commission Action: July 20, 2022 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: This action authorizes approval of Austin Water’s Fiscal Year 2022-2023 Operating Budget, Capital Budget Appropriations and 5-year Capital Improvement Projects spending plan. Council is scheduled to adopt the budget on three readings on August17, 2022 through August 19, 2022. The City Code in Section 15-9-3 specifically requires a public hearing prior to the City Council approving any changes in electric, water, wastewater, and garbage collection rates. Austin Water has not proposed water or wastewater service rate changes for Fiscal Year 2022-2023. Strategic Outcome(s): Government That Works for All.
Item 10 # 22-2423 Water & Wastewater Commission: July 20, 2022 Council: July 28, 2022 Posting Language Recommend approval to negotiate and execute a Construction Manager at Risk Agreement with MGC Contractor’s Inc. for preconstruction and construction phase services for the Walnut Creek Primary Clarifier and Flow Equalization Basin Rehab project in an amount not to exceed $32,700,000. (District 1). MBE/WBE This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 16.77% MBE, and 3.79% WBE participation. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Engineering Services, Shay Ralls Roalson Fiscal Note Funding is available in the Capital Budget of Austin Water. Purchasing Language: Best value to the City of one offer received. A complete solicitation package, including a tabulation of the bids received, is available for viewing, is available for viewing on the City’s Financial Services, website, Austin Finance Online. Link: Solicitation Document. Prior Council Action: March 3, 2022 – City Council authorized negotiation and execution of an amendment to the professional services agreement with Black & Veatch Corp. for professional engineering services for the Walnut Creek Primary Clarifier and Flow Equalization Basin Rehab project in the amount of $4,100,000 for a total contract amount not to exceed $5,100,000. December 9, 2021 – Council approved the use of the Construction Manager at Risk alternative delivery method of contracting. March 26, 2020 – City Council authorized negotiation and execution of a professional services agreement with Black & Veatch Corporation (staff recommendation) for Request for Qualifications Solicitation No. CLMP284 to provide engineering services for the Walnut Creek Wastewater Treatment Plant Primary Clarifier and Flow Equalization Basin Rehab project in an amount not to exceed $1,000,000. Council Committee, Boards and Commission Action: July 20, 2022 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: The Walnut Creek Wastewater Treatment Plant (WWTP) receives wastewater flow from Austin Water's wastewater collection system. The plant was originally built in 1977. Over the years, the Item 10 # 22-2423 Water & Wastewater Commission: July 20, 2022 Council: July 28, 2022 treatment plant has undergone numerous improvements and upgrades to modernize treatment methods as well as expand treatment capacity to 75 million gallons per day (MGD) with a 2-hour peak flow of 165 MGD. Treated plant effluent is discharged into the Colorado River. …
Item 11 # 22-2364 Water & Wastewater Commission: July 20, 2022 Council: July 28, 2022 Posting Language Recommend approval to negotiate and execute a cost participation agreement with Stillwater Capital Investments, LLC for the City to reimburse the developer for an amount not to exceed $409,975 for costs associated with the design and construction of an oversized water main related to Service Extension Request No. 5077 that will provide water service to a proposed industrial development located at 13338 Old San Antonio Road. Lead Department Austin Water. Client Department Austin Water Assistant Director of Environmental, Planning and Development Services Kevin Critendon Fiscal Note Funding is available in the Fiscal Year 2021-2022 Capital Budget of Austin Water. Council Committee, Boards and Commission Action: July 20, 2022 – To be reviewed by the Water and Wastewater Commission. Additional Backup Information: The Stillwater Old San Antonio Rd project consists of approximately 59 acres of land located at 13338 Old San Antonio Road (the “Property”). The Property is located within the City of Austin’s (the “City”) 2-mile Extra-Territorial Jurisdiction, Impact Fee Boundary, Austin Water’s service area for water, the Desired Development Zone, and the Onion Creek Watershed. A map of the property location is attached. Stillwater Capital Investments, LLC (the “Applicant”) is proposing to develop approximately 641,280 square feet of office-warehouse. The Applicant requested that the City provide water utility service to the Property as proposed in Service Extension Request (SER) No. 5077. The Applicant has requested Austin Water also provide retail wastewater service to the Property. In accordance with Chapter 25-9 of the City Code, the City has asked the Applicant to oversize the water main in order to serve additional properties within the South water pressure zone consistent with the City’s long range planning goals for this area. If approved by City Council, the City will cost participate in this construction project only to the extent of the City’s proportionate share of the oversized water main. The proposed oversized improvements include construction of approximately 3,100 feet of 16-inch water main from the existing 16-inch water main in Avenida Mercado St and extend south along Old San Antonio Rd to the Property. The City will reimburse the Applicant for an overall total amount not to exceed $409,975 for hard costs and soft costs. Hard costs include, but are not limited to, construction and materials. Soft costs include, but are not limited to, preliminary …
Item 12 # 22-2367 Water & Wastewater Commission: July 20, 2022 Council: July 28, 2022 Posting Language Recommend an increase to the City’s participation in the cost participation agreement with Stillwater Capital Investments, LLC for the City to reimburse the developer for an amount not to exceed $2,886,408 for costs associated with the design and construction of an oversized lift station and force main related to Service Extension Request No. 5078R that will provide wastewater service to a proposed industrial development located at 13338 Old San Antonio Road. Lead Department Austin Water. Client Department Austin Water Assistant Director of Environmental, Planning and Development Services, Kevin Critendon Fiscal Note Funding is available in the Fiscal Year 2021-2022 Capital Budget of Austin Water. Prior Council Action: August 26, 2021 – Council authorized the negotiation and execution of a cost reimbursement agreement. Council Committee, Boards and Commission Action: July 20, 2022 – To be reviewed by the Water and Wastewater Commission. Additional Backup Information: The Stillwater Old San Antonio Rd project consists of approximately 59 acres of land located at 13338 Old San Antonio Road (the “Property”). The Property is located within the City of Austin’s (the “City”) 2-mile Extra-Territorial Jurisdiction, Impact Fee Boundary, Austin Water’s service area for wastewater, the Desired Development Zone, and the Onion Creek Watershed. A map of the property location is attached. Stillwater Capital Investments, LLC (the “Applicant”) is proposing to develop approximately 641,280 square feet of office-warehouse within the Property. Service Extension Request (SER) No. 5078 was approved to extend City wastewater utility service to approximately 36-acres of the Property; however, that wastewater service plan is now being amended as proposed in SER No. 5078R. The Applicant has requested to incorporate their additional approximately 23-acre tract into SER-5078R (previously submitted under separate SER application, SER No. 5085). Additionally, the Applicant now proposes an entirely industrial development instead of the previously anticipated mix of residential development on the 36-acre tract and industrial development on the 23-acre tract. The Applicant has requested Austin Water also provide retail water service to the Property. Prior Council Action: City Council on August 26, 2021, authorized the negotiation and execution of a Cost Reimbursement Agreement (“Agreement”) between the City and the Applicant to allow for reimbursement up to $1,930,850.00 for hard costs and soft costs for the oversized portion of the wastewater improvements required in the original SER-5078. The original required oversized improvements …
Item 13 # 22-2368 Water & Wastewater Commission: July 20, 2022 Council: July 28, 2022 Posting Language Recommend approval of Service Extension Request No. 5313 for wastewater service to a 4.44-acre tract located at 8738 W US 290 Hwy within the Drinking Water Protection Zone, the City’s 2-mile Extra-Territorial Jurisdiction and Austin Water’s service area. Lead Department Austin Water. Client Department Austin Water Assistant Director of Environmental, Planning and Development Services, Kevin Critendon Fiscal Note There is no anticipated fiscal impact. Council Committee, Boards and Commission Action: July 20, 2022 - To be reviewed by the Water & Wastewater Commission June 1, 2022 – Recommended by the Environmental Commission Additional Backup Information: The Austin Ready Mix project consists of approximately 4.44 acres of land located at 8738 W US 290 Hwy (the “Property”). The Property is located entirely within the City of Austin’s (the “City”) 2- mile Extra-Territorial Jurisdiction, Impact Fee Boundary, Austin Water’s service area for wastewater, the Drinking Water Protection Zone, and the Slaughter Creek Watershed. A map of the property location is attached. Applicant: Brett Denton (the “Applicant”) is proposing to develop 82,000 sq. ft. of office warehouse. The Applicant requested that the City provide wastewater utility service to the Property and Austin Water has determined the service requirements as proposed in Service Extension Request (SER) No. 5313. Austin Water will provide retail water service to the Property. City Code § 25-9-35 requires City Council approval for this SER because the Property is located within the Drinking Water Protection Zone and outside the City’s full-purpose corporate limits. The City will not cost participate on this project. Infrastructure Improvements: To serve the Property, the Applicant will be required to construct approximately 810 feet of appropriately sized force main from the existing 8-inch gravity wastewater main (Project No. 2009- 0588; MH# 240183) located in Circle Dr. near South Bend Ave. west along Circle Dr. then south and west along South Bend Ave. to the Property. The proposed wastewater improvements are sized to serve the needs of the Property and will conform to all City Code requirements. These improvements will be designed in accordance with City’s Environmental Criteria Manual and Utilities Criteria Manual and will be inspected by the City’s Development Services Department. The Applicant will construct all required improvements at Item 13 # 22-2368 Water & Wastewater Commission: July 20, 2022 Council: July 28, 2022 their cost and dedicate …
Item 15 # 22-2409 Water &Wastewater Commission: July 20, 2022 Council: July 28, 2022 Posting Language Recommend approval to ratify a contract with John Zamora Jr. d/b/a King Daddy Distribution LLC. for bottled and canned drinking water in the amount of $247,824. MBE/WBE This contract is exempt from the City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established Lead Department Financial Services Department Client Department Austin Water Assistant Director of Financial Services, Joseph Gonzales Fiscal Note Funding was available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Purchasing Language: Ratification Council Committee, Boards and Commission Action: July 20, 2022 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: On February 5, 2022, Austin Water issued a boil water notice for all of its customers because of an emergency with the water system due to water quality degradation impacting a water treatment plant’s production. This resulted in an urgent need for the immediate distribution of clean drinking water until the boil water notice was lifted. The contract provided for bottled and canned water which was distributed at various locations across the City. Due to the urgent situation, an emergency was declared, and the purchase was made immediately in order to protect the health and safety of residents. This request is for ratification of the emergency contract. Strategic Outcome(s): Safety, Government that Works for All.
Item 18 Water & Wastewater Commission: July 20, 2022 Council: July 28, 2022 Posting Language Recommend approval of Austin Water Capital Improvements Projects located in the Drinking Water Protection Zone for inclusion in Austin Water’s 5-year Capital spending plan as required by Financial Policy No. 8 Lead Department Austin Water Client Department Austin Water Assistant Director of Financial Services, Joseph Gonzales Council Committee, Boards and Commission Action: April 19, 2022 – Recommended by the Resource Management Commission on an 8-0 vote, with Commissioner Davis abstaining, Commissioner Chavarria absent, and one vacancy. May 4, 2022 – Recommended by the Environmental Commission on a 10-0 vote, Commissioner Thompson was absent. July 20, 2022 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: In accordance with Austin Water's financial policies, the Boards and Commissions review process and the City’s annual budget review process provides citizens an opportunity to comment on growth-related projects within the Drinking Water Protection Zone (DWPZ). Capital improvement projects for new water and wastewater treatment plants, capital expansions, and growth- related projects that are located in the DWPZ were identified and submitted, as part of the annual budget process, to the following Boards and Commissions: Water and Wastewater Commission, Resource Management Commission, and the Environmental Board. These Boards and Commissions reviewed growth-related DWPZ capital projects spending plans, provided input, reviewed consistency with Imagine Austin comprehensive plan, reviewed effect on growth within the DWPZ, and made recommendation on project approval for inclusion in Austin Water’s 5-year capital spending plan. Strategic Outcome(s): Government That Works for All. Memorandum To: Boards and Commissions From: Greg Meszaros, Director, Austin Water Date: March 23, 2022 Subject: Board and Commission and Citizen Review of new Growth-related Capital Improvement Projects in Drinking Water Protection Zone The Austin City Council approved an amendment to Austin Water’s (AW) Financial Policy No. 8 to provide for enhanced Board and Commission and citizen reviews of AW’s new growth-related capital improvement projects (CIP) located in the Drinking Water Protection Zone (DWPZ). The previous ordinance (No. 20130117-017) took effect on January 28, 2013 and on August 11, 2021 ordinance (No. 20210811-001) amended the DWPZ financial policy. AW is presenting the new growth-related projects to Boards and Commissions as set forth in the ordinance. The revised Financial Policy No. 8 reads as follows: Capital improvement projects for new water and wastewater treatment plants, capital expansions, and growth-related projects that are …
