Item 10 Water & Wastewater Commission: July 16, 2025 Council: July 24, 2025 Posting Language ..Title Recommend approval to authorize an amendment to a contract for continued software maintenance for underground pipeline video inspection for Austin Water with Cues, Inc. d/b/a Cues, to increase the amount by $245,000 for a revised total contract amount not to exceed $425,500. Funding: $100,000 is available in the Operating Budget of Austin Water, and $75,000 is available in the Capital Budget of Austin Water. ..Body Lead Department Financial Services Department. Client Department(s) Austin Water. Fiscal Note Funding in the amount of $100,000 is available in the Fiscal Year 2024-2025 Operating Budget of Austin Water. Funding in the amount of $75,000 is available in the Capital Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Contract Amendment. MBE/WBE: Sole source contracts are exempt from the City Code Chapter 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established. Council Committee, Boards and Commission Action: July 16, 2025 - To be reviewed by the Water and Wastewater Commission. Additional Backup Information: This contract provides software maintenance for underground pipeline video inspection. Austin Water Collection Services uses the software to capture videos and analysis of wastewater service lines and mains. The additional authority requested is needed to allow Austin Water to convert from self-hosted data storage to a cloud-based application. City of Austin Council Meeting Backup: July 24, 2025 Contract Details: File ID: 25-1256 Contract Term Initial Term Proposed Amendment Total Length of Term 5 years Contract Authorization $180,500 5 years $180,500 Requested Additional Authorization $245,000 $245,000 Revised Total Authorization $180,500 $245,000 $425,500 Note: Contract Authorization amounts are based on the City’s estimated annual usage. Page 1 of 1
Item 11 Water & Wastewater Commission: July 16, 2025 Council: July 24, 2025 Posting Language ..Title Recommend approval to authorize an amendment to the contracts for engineering services for the 2019 Large Diameter Water and Wastewater Pipeline Engineering Services Rotation List for Financial Services Department with AECOM Technical Services, Inc.; Atkinsrealis USA, Inc.; BGE, Inc.; CAS Consulting and Services, Inc.; CP&Y, Inc. DBA STV Infrastructure; Freese and Nichols, Inc.; Jacobs Engineering Group, Inc.; H.W, Lochner, Inc. DBA K Friese & Associates, LLC; Gannett Fleming, Inc. (formerly DEC – Central Texas, LLC); Lockwood Andrews & Newnam, Inc.; and Pape-Dawson Consulting Engineers, LLC, to increase the amount by $11,000,000 for a revised total contract amount not to exceed $23,000,000. Funding: $11,000,000 is available in the Capital Budget of the Austin Water. ..Body Lead Department Financial Services Department. Purchasing Language: Contract Amendment. MBE / WBE: This amendment will be awarded in compliance with City Code 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). Current participation to date is 15.49% MBE and 6.22% WBE. Prior Council Action: September 19, 2019 – Council approved a professional service agreement with 11 firms for the 2019 Large Diameter Water and Wastewater Pipeline Engineering Services Rotation List. Council Committee, Boards and Commission Action: July 16, 2025 – To be reviewed by the Water and Wastewater Commission. Additional Backup Information: As a standard business practice, the City routinely engages the services of professional engineering firms to perform analysis, design, and support services associated with construction or improvement of City capital assets. Rotation List contracting allows the City to always have a group of qualified consultants available to perform a specific type of recurring work in a timely manner to meet the project and operational needs of the City. The firms on the 2019 Large Diameter Water and Wastewater Pipeline Engineering Services Rotation List provide planning, studies, feasibility engineering, preliminary engineering, design, construction, project delivery support and other engineering services as necessary for projects that are identified as part of the Austin Water Capital Budget. This amendment is needed as contracting authority for this existing rotation list has been depleted. There are ten active projects in design phase requiring additional contracting authority to reach completion. These services include additional services for design phase and/or construction phase on existing projects, with specific firms on this Rotation List only. Any future projects will be assigned to new Pipeline Engineering Services Rotation Lists. …
Item 12 Water & Wastewater Commission: July 16, 2025 Council: July 24, 2025 Posting Language ..Title Recommend approval to authorize an amendment to the contract for engineering services for the Ullrich Water Treatment Plant Centrifuge Rehabilitation/Replacement Project for Capital Delivery Services with AECOM Technical Services Inc., in the amount of $1,000,000 for a revised total contract amount not to exceed $3,000,000. Funding: 1,000,000 is available in the Capital Budget of the Austin Water Department. ..Body Lead Department Financial Services Department. Purchasing Language: Contract Amendment. MBE / WBE: This contract will be awarded in compliance with City Code 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). Current participation to date is 0.00% MBE and 0.00% WBE. Prior Council Action: August 9, 2018 – Council approved a professional service agreement with AECOM Technical Services Inc. for Ullrich Water Treatment Plant Centrifuge Rehabilitation/Replacement Project. Council Committee, Boards and Commission Action: July 16, 2025 – To be reviewed by the Water and Wastewater Commission July 11, 2018 – Recommended by the Water and Wastewater Commission on a 6-0 vote with Commissioner Penn recusing and Chair Moriarty and Commissioners Turrieta, Michel, and Schmitt absent. Additional Backup Information: The Ullrich Water Treatment Plant (WTP) was built in 1969 and has a rated design treatment capacity of 167 million gallons per day. The plant is a conventional lime softening design, with up-flow solids contact reactor type clarifiers, gravity filters, clear well storage, and has raw water and finished water pumping stations. The plant has undergone several expansions and renovations over the years. It was expanded to its current treatment capacity in 2006. The Ullrich Water Treatment Plant is one of three water treatment plants serving Austin Water customers and it is the largest in treatment capacity. The amendment consists of the refurbishment or replacement of difficult to service centrifuges at the Ullrich WTP which have reached the end of its useful life and need replacement. Two of the centrifuges have been in service since 1986, and another set was installed in 2003. Replacing the two older centrifuge units and associated power distribution and controls with enhanced units that have modern monitoring and control capabilities. This will enable the plant to effectively process sludge waste out of the plant and provide the customers of the City of Austin with sustainable and reliable potable water. The services to be provided under this amendment are for design and bid phase …
Item 13 Water & Wastewater Commission: July 16, 2025 Council: July 24, 2025 Posting Language ..Title Recommend approval to authorize execution of five contracts for grounds maintenance and mowing services for Austin Water with Abescape Group LLC; Brightview Landscape Services, Inc. d/b/a Brightview Tree Care Services; Incircle Management Inc d/b/a Incircle Management; Stillwater Site Services Inc d/b/a Stillwater Landscapes; and Jamar.B.Burleson LLC d/b/a Texas Tough Lawn & Landscaping, each for up to five years for a total contract amount not to exceed $1,800,000, divided among the contractors. Funding: $60,000 is available in Austin Water’s Operating Budget. ..Body Lead Department Financial Services Department. Client Department(s) Austin Water. Fiscal Note Funding in the amount of $60,000 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Financial Services Department issued an Invitation for Bids solicitation (IFB) 2200 MAS1001 for these services. The solicitation was issued on January 6, 2025, and closed on February 4, 2025. Of the 17 offers received, the recommended contractors submitted the lowest responsive offers, considering all lines. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website, . This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=141791 . MBE/WBE: This contract will be awarded in compliance with City Code Chapter 2-9B (Minority-Owned and Women- Owned Business Enterprise Procurement Program). For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Council Committee, Boards and Commission Action: July 16, 2025 - To be reviewed by the Water and Wastewater Commission. Additional Backup Information: These contracts will provide regular grounds maintenance services for approximately 370 Austin Water sites, including pump stations, lift stations, remote facilities, and wildlands locations. These areas must be consistently maintained to ensure compliance with Texas Commission on Environmental Quality regulations. Emissions reduction guidelines were included in the solicitation, which included the use of alternative fuels instead of gasoline in the large engine lawn equipment. Carbon emissions will be reduced by approximately 20-40% when compared to gasoline emissions. These contracts are replacing previous contracts which expired July 11, 2025. Requested authorization is based on historical spending and departmental estimates of future needs. One of the recommended contractors is a current provider for these services. If these contracts are not secured, the City’s Texas …
Memorandum To: Boards and Commissions From: Shay Ralls Roalson, Director, Austin Water Date: June 25, 2025 Subject: Board and Commission and Citizen Review of new Growth-related Capital Improvement Projects in Drinking Water Protection Zone In accordance with Austin Water’s (AW) Financial Policy No. 8, which is adopted by City Council annually as part of the annual budget adoption process, AW is providing a report of new growth-related capital improvement projects (CIP) located in the Drinking Water Protection Zone (DWPZ). The financial policy, which requires certain Board and Commission review of applicable projects, reads as follows: Capital improvement projects for new water and wastewater treatment plants, capital expansions, and growth-related projects that are located in the Drinking Water Protection Zone (DWPZ) will be identified and submitted, as part of the annual budget process, to the following Boards and Commissions: Water and Wastewater Commission, Resource Management Commission, and the Environmental Board. These Boards and Commissions will review growth-related DWPZ capital projects spending plans, obtain Board and Commission and citizen input, review consistency with Imagine Austin Comprehensive Plan, review effect on growth within the DWPZ, and make recommendations on project approval for inclusion in Austin Water's five-year capital spending plan. This summer, AW representatives will be distributing a brief report to the Commissions on the CIP projects located in the DWPZ related to the financial policy. Attachments: CIP Subprojects Summary CIP Subprojects Supplemental Information and Map The City of Austin is committed to compliance with the Americans with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Austin Water Infrastructure Management Financial Policy No. 8 Drinking Water Protection Zone Projects Summary FY26-30 CIP Plan Development Each year, as part of the City of Austin Budget approval process, Austin Water submits a plan for the capital improvements program (CIP) spending for the upcoming five-year period. Austin Water’s FY26-30 CIP Plan includes projects located across the Austin metropolitan area, including the Drinking Water Protection Zone (DWPZ). In compliance with Austin Water’s Financial Policy No. 8, the capital improvement projects for new water and wastewater treatment plants, capital expansions, and growth related projects that are located in the DWPZ are presented below for consideration by City of Austin Boards and Commissions. These projects represent improvements required to meet Austin Water standards for operability and customer service. While additional capacity may be added in accordance with current design standards, the intent of …
AUSTIN WATER FY 2026 1 PROPOSED BUDGET Water & Wastewater Commission | July 16,2025 1 2 3 4 5 6 7 Cost of Service Update Proposed FY 2025 Budget Overview Sources & Uses of Funds Capital Improvement Plan Debt Management Minimizing Bill Impacts Ongoing Budget Considerations AGENDA 2 COST OF SERVICE UPDATE 3 2024 Cost of Service Purpose 2024 Cost of Service Purpose 1. Bolster transparency in the rate-setting process 2. Raise awareness about the Cost of Service Study 3. Obtain customer input on pricing objectives 2024 Cost of Service Objectives • Develop rates that: • Meet annual Financial Plan needs • Ensure water and wastewater services are each self-sustaining • Meet AW objectives while ensuring equitable cost recovery from customer classes • Included a Public Involvement Committee (PIC) to review Cost of Service methodology and provide input and recommendations 5 2024 Cost of Service Recommendations 2024 Cost of Service Recommendations • Affordability for essential services and system resiliency. • Lower cash financing of CIP for large, generational projects. • Bill discount target of 50% for Customer Assistance Program (CAP) customers. • Community Benefit Charge increase from $0.15 to $0.30 per thousand gallons to support the Customer Assistance Program. • Future implementation of water budget billing to address high irrigation for commercial and multifamily customers. PROPOSED FY 2026 BUDGET OVERVIEW 7 Budget Considerations & Highlights Budget Considerations & Highlights Balance affordability with necessary operational and infrastructure investments. • Residential average monthly residential bill increase of $8.71 per month. • Customer Assistance Program average monthly bill increase of $5.50 per month. Continue phase in of Cost of Service and Community Engagement results. Maintain financial strength and stable bond ratings. Continue debt management strategies. Continue strategic staffing investments with new FTEs and temporary conversions. Additional investments to support water loss and conservation efforts 8 Fund Summary Fund Summary DESCRIPTION Beginning Fund Balance Revenue & Transfers In Expenditures & Transfers Out Change in Fund Balance Ending Fund Balance Debt Service Coverage Days Cash on Hand FTEs 9 FY25 AM ENDED FY25 ESTIMATED FY26 PROPOSED $272.6 $769.0 $773.6 (-$4.6) $268.0 1.93 252 1,410 $268.5 $784.3 $763.8 $20.5 $289.0 2.08 274 1,410 $289.0 $829.3 $849.9 (-$20.6) $268.5 1.88 248 1,439 SOURCES & USES OF FUNDS 10 Revenue Sources Revenue Sources Department Service Revenue: FY 2025 Amended: $705 million FY 2026 Proposed: $761.7 million $400 $350 $300 $250 $200 $150 …
WATER AND WASTEWATER COMMISSION REGULAR CALLED MEETING MINUTES Wednesday, July 16, 2025 The Water and Wastewater Commission convened in a regular called meeting on July 16, 2025 at Waller Creek Center, 625 E 10th Street, Austin, Texas. Commission Members in Attendance: William Moriarty (remote), Alex Ortiz, Shwetha Pandurangi (remote), Jesse Penn, Mike Reyes, Shannon Trilli (remote), Vice Chair Marcela Tuñón (remote), and Evan Wolstencroft Commission Members Absent: Amanda Marzullo, Chair Chris Maxwell-Gaines, and Alex Navarro Commissioner Penn filled in as Chair and called the Water and Wastewater Commission to order at 4:01 p.m. PUBLIC COMMUNICATION: GENERAL No speakers were registered. APPROVAL OF MINUTES 1. Approval of minutes from the June 18th, 2025 regular meeting of the Water and Wastewater Commission. The minutes were approved on Commissioner Pandurangi’s motion and Commissioner Wolstencroft’s second on an 8-0 vote with three absences. DISCUSSION AND ACTION 2. Recommend approval of a resolution authorizing the City Manager to apply for a 30-year low interest loan from the Texas Water Development Board (TWDB) through the Clean Water State Revolving Fund (CWSRF) loan program in the amount not to exceed $59,000,000 for the Walnut Creek Wastewater Treatment Plant Expansion project. Funding is contingent upon available funding in future budgets. Recommended on Vice Chair Tuñón’s motion and Commissioner Ortiz’s second on a 7-0 vote with Commissioner Penn recusing and three absences. 3. Recommend approval to authorize a contract for construction services for the ABIA North Reclaimed Water Loop Main with Austin Underground, Inc., in the amount of $1,867,239 plus a $186,724 contingency for a total contract amount not to exceed $2,053,963. Funding: $2,053,963 is available in the Capital Budget of Austin Water. Recommended on Commissioner Ortiz’s motion and Commissioner Pandurangi’s second on an 8-0 vote with three absences. 4. Recommend approval to authorize a contract for construction services for the Hornsby Bend Dewatering Facility and East Stormwater Station Improvements project for Capital Delivery Services with Matous Construction, LTD in the amount of $25,622,000 plus a $2,562,200 contingency for a total contract amount not to exceed $28,184,200. Funding: $28,184,200 is available in the Capital Budget of Austin Water. Recommended on Commissioner Pandurangi’s motion and Commissioner Reyes’ second on a 6-2 vote with Commissioners Moriarty and Trilli voting against and three absences. Page 1 of 3 5. Recommend approval to authorize a contract for construction services for the Waller Creek Center 10th Floor & Atrium Renovations with STR Constructors, LLC, …
Water and Wastewater Commission Budget Committee Meeting June 20, 2025 – 1:00pm Waller Creek Center 625 E. 10th Street, Austin, Texas Some members may be participating by videoconference. For more information go to: http://www.austintexas.gov/wwc Public comment will be allowed in-person or remotely by telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. To register, call or email the commission liaison at 512-972-0332 or Vicky.Addie@austintexas.gov. Members of the public wishing to speak in person on the agenda and non-agenda related items must sign up at least ten minutes before the meeting is called to order. Budget Committee Members: Marcela Tuñón (District 9), Committee Chair Christopher Maxwell-Gaines (District 8), Committee Vice Chair Mike Reyes (District 4) AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first 10 speakers who register to speak before the meeting in person or by noon the day before the meeting remotely by telephone, will be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approval of minutes from the June 2, 2025 Water and Wastewater Commission Budget Committee meeting DISCUSSION ITEMS 2. Austin Water Financial Forecast Operating Requirements Cost Drivers 3. Austin Water Financial Forecast New FTEs 4. Austin Water Capital Spending Plan Update 5. Discussion of the Water and Wastewater Commission Budget Recommendations Report DISCUSSION & POSSIBLE ACTION ITEMS 6. Review and possible action for future meeting schedule FUTURE AGENDA ITEMS Discussion of future agenda items ADJOURN The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Vicky Addie at Austin Water, 512-972-0332 for additional information; TTY users route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact Vicky Addie at Vicky.Addie@austintexas.gov.
WATER AND WASTEWATER COMMISSION BUDGET COMMITTEE MEETING MINUTES Monday, June 2, 2025 The Water and Wastewater Commission Budget Committee convened in a regular called meeting on June 2, 2025 at Waller Creek Center, 625 E 10th Street, Austin, Texas. Chair Marcela Tuñón called the Water and Wastewater Commission to order at 9:05 a.m. Budget Committee Commission Members in Attendance: Chair Marcela Tuñón and Vice Chair Christopher Maxwell-Gaines Budget Committee Commissioners Absent: Mike Reyes PUBLIC COMMUNICATION: GENERAL There were no speakers registered. DISCUSSION ITEMS 1. Austin Water Financial Forecast Fiscal Year 2026-2030 Update Austin Water Assistant Director of Financial Services, Joseph Gonzales gave a presentation. The commissioners discussed the information presented. Austin Water Financial Manager Christina Romero assisted in answering questions. 2. Review Fiscal Year 2025-2026 Budget Schedule Austin Water Assistant Director of Financial Services, Joseph Gonzales presented the budget schedule. DISCUSSION AND POSSIBLE ACTION ITEMS 3. Review and possible action to approve the 2025 Budget Committee meeting schedule The Budget Committee will review availability to schedule a follow-up meeting. FUTURE AGENDA ITEMS Discussion of future agenda items. No discussion was held. ADJOURNMENT Chair Tuñón adjourned the meeting at 10:34 a.m.
Austin Water Austin Water Forecast Operating Requirements Cost Drivers FY2026 Forecast $831.7 M FY2025 Amended Budget $773.6 M $58.1 M City-wide cost drivers $4.4 million increase in City-wide wage adjustment $1.1 million increase in Health Insurance $0.6 million increase in Employee retirement contribution $0.4 million increase in Fleet Fuel and Maintenance Department-wide cost drivers • $21.0 million increase in Transfers Out primarily due to increased CIP Cash Financing transfers • $15.0 million increase in Debt Service Requirements resulting from capital spending plan growth and increases in scheduled debt service payments • $8.4 million increase in wages due to unbudgeted retention stipend conversion • $1.9 million increase in chemical and electric services costs • $1.6 million increase in contractual and commodities inflation cost • $1.1 million increase in commercial paper admin expenses and bond issuance cost • $1.0 million increase in uniform and signage costs for City-wide branding transition • $0.7 million increase in wildland conservation land management and conservation plan consulting services cost • $0.6 million increase in large diameter valves, pump, and electric motor replacement and maintenance cost • $0.6 million increase in Wastewater treatment filter media replacement cost • $0.6 million increase in bio-solid reuse services • ($2.4) million decrease in utility billing system support Impact of new positions • $1.5 million increase for 13 new Temp Conversion FTEs
Austin Water FY26 Forecast Staffing Request Summary Title Customer Experience & Satisfaction Customer Service Rep Sr Temporary/Contractor to Permanent Number of Positions Justification 1 This position offers direct customer service and support AW's Customer Service Contact Center (dispatch) team, which operates 24/7, 365 days a year. It converts four temporary positions into full-time budgeted roles. Customer Experience & Satisfaction Total 1 Enterprise Resiliency Coord, Project Treatment O & M Tech Senior Enterprise Resiliency Total Operational Optimization AW Pipeline Technician Sr AW Pipeline Technician Sr Business Process Spec IT Support Specialist Sr 1 This position will replace a temporary employee and will inspect existing water and wastewater infrastructure in the right-of-way. This is to prevent and minimize damage to the AW infrastructure and avoid interruptions to water and wastewater services during fiber optic and telecom projects. 2 These positions will replace temporary employees and conduct AW's required inspections and activities of 141 AW Lift Stations and 14 Odor control facilities weekly while also assisting with the maintenance of more than 70 fixed and 20 portable generators. 3 1 This position replaces a current temporary employee and is vital in promoting environmental stewardship and reducing sanitary sewer overflows to comply with the requirements set by EPA and TCEQ. The responsibilities include conducting wastewater manhole inspections, performing smoke testing, and walking through creeks to identify issues and prevent emergencies. 1 This position replaces a current temporary employee and is vital in promoting environmental stewardship and reducing sanitary sewer overflows to comply with the requirements set by EPA and TCEQ. The responsibilities include conducting wastewater manhole inspections, performing smoke testing, and walking through creeks to identify issues and prevent emergencies. 1 This position replaces a temporary employee and expands data management and interpretation capabilities in Risk Management team; follows up on injuries & collisions; facilitates review boards; oversees corrective actions and makes recommendations. 2 These positions will provide IT Support for PCs/laptops and reduce the tech to device ratio to a supportable 1:230 ratio. Currently there are 1400 PCs/laptops translating to a 1:460 tech to device ratio, and best practice is a 1:75/100 ratio. They replaces a current temporary employees. Ocptnl Health & Safety Spec Sr 1 This position replaces a current temporary employee and develops additional scorecards focused on high-risk but routine work practices addressing both distribution and treatment operational areas: traffic control practices and confined space entry practices. Operational Optimization Total Water …
Regular Meeting of the Water and Wastewater Commission June 18, 2025 — 4:00 pm Austin Water Headquarters Waller Creek Center 625 East 10th Street, Austin, Texas Some members may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live For more information go to: http://www.austintexas.gov/wwc Public comment will be allowed in-person or remotely by telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. To register, call or email the board liaison Vicky Addie at 512-972-0332 or Vicky.Addie@austintexas.gov. To register to speak in person, people must sign up at least ten minutes before the meeting is called to order. Commissioners: William Moriarty (Mayor) Jesse Penn (District 1) Alex Navarro (District 2) Amanda Marzullo (District 3) CALL TO ORDER Mike Reyes (District 4) Evan Wolstencroft (District 5) Shwetha Pandurangi (District 6) Alex Ortiz (District 7) Christopher Maxwell-Gaines, Chair (District 8) Marcela Tuñón, Vice Chair (District 9) Shannon Trilli (District 10) PUBLIC COMMUNICATION: GENERAL APPROVAL OF MINUTES 1. Approval of minutes from the May 21, 2025 regular meeting of the Water and Wastewater Commission. DISCUSSION AND ACTION 2. Recommend approval to authorize a contract for basin descaling and debris removal services for Austin Water with Meylan Enterprises, Inc. for an initial term of two years, with three one-year extension options, for a total contract amount not to exceed $4,800,000. Funding: $420,000 is available in Austin Water’s Operating Budget. 3. Recommend approval to authorize negotiation and execution of an interlocal agreement with Travis County for City Balcones Canyonlands Conservation Plan (BCCP) staff access to the Travis County MyGovernmentOnline program (“MGO”) to accept, process, and track BCCP infrastructure Incidental Take Permit applications. Funding: This item has no fiscal impact. STAFF BRIEFINGS 4. Briefing on Austin Water’s wildland conservation programs. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Vicky Addie at Austin Water, 512-972-0332 for additional information; TTY users’ route through Relay Texas at 711. For more information on the Water and Wastewater …
WATER AND WASTEWATER COMMISSION REGULAR CALLED MEETING MINUTES Wednesday, May 21, 2025 The Water and Wastewater Commission convened in a regular called meeting on May 21, 2025 at Waller Creek Center, 625 E 10th Street, Austin, Texas. Commission Members in Attendance: Chair Christopher Maxwell-Gaines, Amanda Marzullo, William Moriarty (remote), Shwetha Pandurangi, Jesse Penn, Mike Reyes, Shannon Trilli, and Vice Chair Marcela Tuñón Commission Members Absent: None Chair Christopher Maxwell-Gaines called the Water and Wastewater Commission to order at 4:04 p.m. PUBLIC COMMUNICATION: GENERAL Stuart Hersh spoke about budget funding for affordable home repair. APPROVAL OF MINUTES 1. Approval of minutes from the April 16, 2025 regular meeting of the Water and Wastewater Commission. The minutes were approved on Commissioner Pandurangi’s motion and Commissioner Marzullo’s second on an 8-0 vote with three vacancies. DISCUSSION AND ACTION 2. Recommend approval to authorize an amendment to the 2021 Facilities - Large Facilities Indefinite Delivery/Indefinite Quantity contract for Austin Water with HEI Civil LLC, to increase the amount by $3,750,000, for a revised total contract amount not to exceed $18,750,000. Funding: $3,750,000 is available in the Capital Budget of Austin Water. Recommended on Commissioner Marzullo’s motion and Vice Chair Tuñón’s second on an 8-0 vote with three vacancies. 3. Recommend approval to authorize a contract for construction services for the North Austin CIPP Wastewater Renewal Project for Capital Delivery Services with Insituform Technologies, LLC in the amount of $2,772,892 plus a $277,290 contingency for a total contract amount not to exceed $3,050,182. Funding: $3,050,182 is available in the Capital Budget of Austin Water. Recommended on Commissioner Marzullo’s motion and Vice Chair Tuñón’s second on an 8-0 vote with three vacancies. 4. Recommend approval to authorize a contract for construction services for the East Allandale White Rock Neighborhood Water and Wastewater System Renewal – Rebid Project for Capital Delivery Services with Facilities Rehabilitation, Inc., in the amount of $4,799,250, plus a $479,925 contingency, for a total contract amount not to exceed $5,279,175. Funding: $5,279,175 is available in the Capital Budget of Austin Water. Recommended on Commissioner Pandurangi’s motion and Vice Chair Tuñón’s second on a 7-0 vote with Commissioner Penn recusing and three vacancies. Page 1 of 4 5. Recommend approval to authorize an amendment to the contract for engineering services for the McNeil Drive Water Transmission Main Project with Black & Veatch Corporation, in the amount of $5,000,000., for a revised total contract amount …
Item 2 Water & Wastewater Commission: June 18, 2025 Council: July 24, 2025 Posting Language ..Title Recommend approval to authorize a contract for basin descaling and debris removal services for Austin Water with Meylan Enterprises, Inc. for an initial term of two years, with three one-year extension options, for a total contract amount not to exceed $4,800,000. Funding: $420,000 is available in Austin Water’s Operating Budget. ..Body Lead Department Financial Services Department. Client Department(s) Austin Water. Fiscal Note Funding in the amount of $420,000 is available in the Fiscal Year 2024-2025 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Financial Services Department issued an Invitation for Bids (IFB) 2200 MLJ1028 for these services. The solicitation was issued on January 13, 2025, and closed on February 18, 2025. The recommended contractor submitted the only responsive offer. A complete solicitation package, including a tabulation of the bid received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=142019 . MBE/WBE: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Council Committee, Boards and Commission Action: June 18, 2025 – To be reviewed by the Water and Wastewater Commission. Additional Backup Information: The contract will facilitate the removal of accumulated scale and zebra mussels from the upflow clarifier mechanisms at the Ullrich and Handcox Water Treatment Plants. These plants utilize a lime-softening process to deliver drinking water to the City. Over years of operation, a buildup of scale forms on all submerged surfaces of the clarifiers reducing their efficiency. This contract will replace a contract which expires September 8, 2025. The recommended contractor is the current provider for these services. The requested authorization amounts were determined using departmental estimates based on historical spending. If a contract is not secured, the clarifiers will not operate properly, increasing the risk of equipment failure. Item 2 Water & Wastewater Commission: June 18, 2025 Council: July 24, 2025 Contract Details: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Optional Extension 3 Length of Term 2 years 1 year 1 year 1 year Contract Authorization $1,920,000 $ 960,000 $ 960,000 $ 960,000 Total 5 years $4,800,000 …
Item 3 Water & Wastewater Commission: June 18, 2025 Council: July 24, 2025 Posting Language ..Title Recommend approval to authorize negotiation and execution of an interlocal agreement with Travis County for City Balcones Canyonlands Conservation Plan (BCCP) staff access to the Travis County MyGovernmentOnline program (“MGO”) to accept, process, and track BCCP infrastructure Incidental Take Permit applications. Funding: This item has no fiscal impact. ..De Lead Department Austin Water Fiscal Note This item has no fiscal impact. Prior Council Action: May 4, 1995 – Council authorized the negotiation and execution of the Interlocal Cooperation Agreement between Travis County and the City of Austin Implementing the Balcones Canyonlands Conservation Plan (“BCCP”) Shared Vision, which guided the creation of the BCCP Habitat Conservation Plan for issuance of the Federal Endangered Species Incidental Take Permit issued to the City of Austin and Travis County in 1996 by the U.S. Fish and Wildlife Service. September 21, 2023 – Council authorized negotiation and execution of an amended and restated interlocal cooperation agreement with Travis County for the implementation of the Balcones Canyonlands Conservation Plan Shared Vision to update implementation of the BCCP and to reflect current industry standards. For More Information: Heather Cooke, Austin Water Chief Administrative Officer, 512-972-0083, heather.cooke@austintexas.gov Council Committee, Boards and Commission Action: June 18, 2025 – To be reviewed by the Water and Wastewater Commission. Additional Backup Information: The Balcones Canyonlands Conservation Plan (BCCP) provides a fast-track solution to habitat mitigation for Endangered Species Act compliance that supports economic growth and protection of endangered species habitat. It honors multiple community priorities by enabling the construction of roads, utilities, and buildings, while upholding a commitment to natural resources, including the parks, creeks, and preserves that make up our green infrastructure. The BCCP Permit is the name given to the Federal Endangered Species Act Incidental Take Permit issued to the City of Austin and Travis County in 1996 by the U.S. Fish and Wildlife Service combined with the BCCP Habitat Conservation Plan which is the governing document that established the Balcones Canyonlands Preserve (BCP). The permitting process for infrastructure projects and the City owned BCP lands are managed by City of Austin staff at Austin Water and the permitting process for development projects are managed by Travis County Transportation and Natural Resources staff. In the 28+ years since the BCCP was created, more than 1,200 private landowners and developers have applied for BCCP …
