Water & Wastewater Commission Review and Recommendation Safety April 13, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services Department May 5, 2022 COA Strategic Direction: Client: Shay Ralls Roalson. Agenda Item Recommend approval to award and execute a construction contract with Matous Construction Ltd., for the Davis WTP Filter Media Tank Improvements project in the amount of $820,000 plus a $82,000 contingency for a total amount not to exceed $902,000. (District 10) Amount and Source of Funding Funding is available in the Capital Budget of Austin Water. Lowest responsive bid of two bids received through a competitive Invitation for Bid solicitation. A complete solicitation package, including a log of offers received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A April 13, 2022 – To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 10.29% MBE and 4.68% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: Austin Water staff identified and requested the existing aging filter media tank at Davis Water Treatment Plant (WTP) be replaced with the filter media tank from the decommissioned Green WTP. The requested tank has a larger capacity that would improve productivity during filter media replacement and has been found to be in excellent functional condition. Due to the age and condition of ancillary mechanical components associated with the existing filter media tank, it was determined that these components need to be replaced to keep the system up to date and functional. The purpose of this project is to rehabilitate the Davis WTP filter media system to restore system functionality and reduce the time and cost associated with maintenance and repair of the existing system. Components to be replaced include the filter media tank, associated portable and stationary filter media pumps, motors, and related piping. Additional work includes the replacement of aged filter media piping from the basins to the filter media tank, installation of the media discharge piping under the existing access roadway, and a new access ladder for staff to monitor the media replacement operations safely and efficiently. Due to the potential for unforeseen subsurface conditions and the challenges of integrating new equipment with pre-existing water treatment infrastructure, a 10% contingency in funding has …
Water & Wastewater Commission Review and Recommendation April 13, 2022 Health and Environment COA Strategic Direction: Commission Meeting Date: Council Meeting Date: Department: Client: May 5, 2022 Austin Water Kevin Critendon Agenda Item Recommend approval of an ordinance amending City Code Chapter 2-13 (Administrative Adjudication of Violations) relating to establishing administrative penalties and penalty ranges for water conservation violations and Chapter 6-4 (Water Conservation) relating to obtaining and submitting evaluations. This item has no fiscal impact. Amount and Source of Funding Purchasing Language: N/A Prior Council Action: Boards and Commission Action: MBE/WBE: December 10, 2020 – Council approved an amendment to Chapter 6-4 which repealed the enforcement process and penalties for water conservation violations, reverting the process and penalty amounts of such violations to those described in Chapter 2-13. March 9, 2022 – Postponed by the Water & Wastewater Commission on a 10-0 vote with one vacancy. March 21, 2022 - Recommended on an 8-1 vote with, Commissioner Stone voting against, Commissioner Angoori absent, and one vacancy. April 13, 2022 – To be reviewed by the Water & Wastewater Commission. N/A In addition to many incentive programs, Austin Water employs a wide range of ordinances intended to reduce potable water demand by city residents and businesses. On December 10, 2020, City Council approved City Code amendments that removed the administrative enforcement and penalty section of Chapter 6-4 -Water Conservation to defer to Chapter 2-13-23 – Administrative Adjudication of Violations. This change was intended to assure consistency in application of administration violations across the City. As a result, the current penalties for all water conservation ordinance violations are included in Chapter 2-13-23 (A). Current penalties in Chapter 2-13-23 (A) for all water conservation ordinance violations also apply to a broad range of building code and property maintenance violations, outlined below: Current Penalties (§2-13-23 (A)) Not less than Not more First Violation Second violation Third or subsequent violation than $1,000 $1,000 $1,000 $250 $500 $750 The proposed ordinance will add a new Section 2-13-24 to provide new penalties for certain water conservation and onsite water reuse requirements. These delineations will provide a more nuanced approach to penalties, particularly for residential customers, first violations, and allows for escalated penalties as drought stage restrictions increase. Austin Water Conservation will develop standard operating guidance regarding recommended penalties within the penalty ranges for the hearing officer. Such recommendations will generally be based upon the severity of …
Water & Wastewater Commission Review and Recommendation Health and Environment COA Strategic Direction: April 13, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services Department Rick Coronado May 5, 2022 Client: Agenda Item Ratify a contract with Ovivo USA LLC to provide a turbine drive and installation, in the amount of $280,000. Funding was available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Amount and Source of Funding Purchasing Language: Ratification N/A Prior Council Action: Boards and Commission Action: MBE/WBE: April 13, 2022 – To be reviewed by the Water and Wastewater Commission. This contract is exempt from the City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established. The contract provided a new turbine drive unit and installation to be utilized by Austin Water for the operation of the Upflow Clarifier (UFC) No. 1 at the Ullrich Water Treatment Plant (WTP). The turbine drive units in the upflow clarifiers drive a large diameter turbine that promotes mixing, flocculation, and solids contact with influent raw water as part of the drinking water treatment process. The new turbine drive unit replaces an existing one to allow for the operation of UFC No. 1, restoring full production capacity to Ullrich WTP.
Water & Wastewater Commission Review and Recommendation Safety COA Strategic Direction: April 13, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services Department Rick Coronado May 5, 2022 Client: Agenda Item Ratify a contract with Texas Excavation Safety System Inc. to provide utility location services, in the amount of $105,854. Funding was available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Amount and Source of Funding Purchasing Language: Ratification N/A Prior Council Action: Boards and Commission Action: MBE/WBE: April 13, 2022 – To be reviewed by the Water and Wastewater Commission. This contract is exempt from the City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established. The contract with Texas Excavation Safety System Inc. is required by the State of Texas Utilities Code, Title 5, Chapter 251 and requires the City contact Texas Excavation Safety System Inc. before digging can start in order to locate and mark pipe locations in right of ways for entities that will be excavated. The increase in usage is due to surges in average monthly tickets and cost per ticket increases from $0.26 to $0.50. Additionally, pipe breaks and damages sustained during Winter Storm Uri, the increase in construction within the growing city, and switching water meters from the standard meters over to the new water meters contributed to the overspend of the contract.
Water Conservation Penalties Kevin Kluge | Water & Wastewater Commission | April 13, 2022 Goal of conservation penalty ordinance Agenda Historical enforcement Current processes Penalty recommendations Examples Summary Goal – adopt amended water conservation penalties that: Are related to the types of customers Are related to the types of violations Provide a range in which penalties can be adjusted based on the impact of violations and what is necessary to influence behavior Water Conservation Ordinances, Penalties, and Enforcement City Code, Chapter 6-4 City Code, Chapter 2-13 Utility Guidelines • Conservation restrictions • Drought stages • Penalty ranges • Hearing process • Enforcement process • Penalty within ranges Historical Enforcement 1,211 = Average annual citations (FY18-FY20) • 87% - commercial irrigation • 10% - vehicle washes • 3% - watering/water waste • 17 - Average residential NOVs 36 3% 123 10% 1,052 87% Commercial Irrigation Assessment Commercial Vehicle Wash Assessment Water Waste Enforcement Process – Commercial Facility Compliance Irrigation, vehicle wash, cooling towers Notice 90 or 45 days prior to deadline Due date – give 30-day grace period, then penalty Enforcement Process – Commercial Leaks Leak in irrigation system • Verbal notice - 24 hours service line Leak in potable water • If no verbal notice - mailed notice and 10 days • Staff reinspect • Multifamily - 30 days to make repairs • Commercial - 10 days to make repairs • Staff reinspect Enforcement Process - Residential Water Waste Staff patrol: May - Oct, 6 zones, changing routes Witness of violation Customer given 10 days to comply (make repairs, turn off system, etc.) required penalty 1st violation - warning, no Do not revisit past violations Violation Process - Due Process 1. Customer given warning Notice 4. of Violation 2. Customer issued Notice of Citation with penalty 3. Customer given 20 days to admit liability or request supervisor review a. If admitting liability - fine assessed b. If no response - hearing scheduled If supervisor review upheld, customer given 10 days to admit liability or a hearing is scheduled 5. Hearing (3rd Party) a. Not liable - dismissed b. Liable - penalty + fees assessed 6. Municipal Court Recommended Penalty Ranges Amounts within the penalty ranges will be based upon: • Impact of violation • Influencing behavior • Flexibility and …
Water & Wastewater Commission Regular Meeting Minutes APPROVED: May 11, 2022 April 13, 2022 The Water and Wastewater Commission convened in a regular called meeting on April 13, 2022, at Austin Energy Headquarters, 4815 Mueller Boulevard in Austin, Texas and via videoconference. AGENDA Commissioners: William Moriarty (Mayor) Jesse Penn (District 1) Alex Navarro (District 2) Travis Michel (District 3) Chien Lee, Chair (District 4) Christianne Castleberry, Vice Chair (District 5) Vacant (District 6) Judy Musgrove (District 7) Christy Williams (District 8) Grant Fisher (District 9) Susan Turrieta (District 10) Commissioners in Attendance: William Moriarty (via videoconference), Jesse Penn, Alex Navarro, Travis Michel, Chien Lee, Christianne Castleberry, Judy Musgrove, Christy Williams (via videoconference), Susan Turrieta CALL TO ORDER The meeting was called to order at 6:08 p.m. by Chair Chien Lee. PUBLIC COMMUNICATION: GENERAL Mark Olofson registered to speak during Public Communication: General to discuss his concerns with the criteria for rebate eligibility for the rainwater harvesting rebate program. A. APPROVAL OF MINUTES The minutes from the March 9, 2022, Water and Wastewater regular called meeting were approved on a 9-0 vote on Commissioner Turrieta’s motion and Commissioner Michel’s second with Commissioner Fisher absent and one vacancy. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to negotiate and execute three cooperative contracts with Cellco Partnership, T-Mobile USA Inc., and AT&T Mobility National Accounts LLC for wireless communication services and equipment, each for a term of five years for total contract amounts not to exceed $40,730,000 divided among the contractors. Austin Water’s total requested authorization is $1,124,768. Recommended on a 9-0 vote on Vice Chair Castleberry’s motion and Commissioner Turrieta’s second with Commissioner Fisher absent and one vacancy. 2. Recommend approval to negotiate and execute five multi-term contracts for unarmed security guard services with IPSA Security Services, LLC, Vets Securing America, Securitas Security Services, Starside Security 04 & Investigation, Inc. (MBE), and Universal Protection Service LP, each for up to five years for total contract amounts not to exceed $45,000,000 divided among the contractors. Austin Water’s total requested authorization is $8,366,000. Recommended on a 9-0 vote on Vice Chair Castleberry’s motion and Commissioner Turrieta’s second with Commissioner Fisher absent and one vacancy. 3. Recommend approval of an amendment to a contract with Texas Excavation Safety System Inc. for continued utility location services, to increase the amount by $850,000 for a revised total contract amount not …
Water and Wastewater Commission March 9, 2022 — 6:00 p.m. Austin Energy Headquarters 4815 Mueller Boulevard Austin, Texas Some members may be participating by videoconference. For more information go to: http://www.austintexas.gov/wwc Public comment will be allowed in-person or remotely by telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. To register, call or email the board liaison at 512-972-0115 or Blanca.Madriz@austintexas.gov . Citizens wishing to speak in person on the agenda and non-agenda related items must sign up at least ten minutes before the meeting is called to order. Chien Lee, Chair (District 4) Christianne Castleberry, Vice Chair (District 5) Vacant (District 6) Judy Musgrove (District 7) Commissioners: William Moriarty (Mayor) Jesse Penn (District 1) Vacant (District 2) Travis Michel (District 3) CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first 10 speakers who register to speak will be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. A. APPROVAL OF MINUTES Christy Williams (District 8) Grant Fisher (District 9) Susan Turrieta (District 10) 1. Approval of minutes from the February 16, 2022, Water & Wastewater Commission regular meeting. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to negotiate and execute a contract with Eurofins Abraxis, Inc. to provide consumable test kits for water monitoring analysis, for a term of five years in an amount not to exceed $500,000. 2. Recommend approval to award a contract with Chemrite, Inc. to provide liquid sodium permanganate, for a term of five years in the amount not to exceed $4,109,500. 3. Recommend approval to award a contract with ACT Pipe & Supply Inc. to provide ductile iron fittings and pipe joint restraint devices, for a term of five years in an amount not to exceed $800,000. 4. Recommend approval to amend a contract with Grey Wall Software, LLC d/b/a Veoci.com to provide continued software subscription services for situational awareness, continuity of operations and emergency management, to increase the amount by $314,700 for a revised total contract amount not to exceed $613,000. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting …
Water & Wastewater Commission Review and Recommendation Health and Environment COA Strategic Direction: March 9, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services Department Rick Coronado March 24, 2022 Client: Agenda Item Recommend approval to negotiate and execute a contract with Eurofins Abraxis, Inc. to provide consumable test kits for water monitoring analysis, for a term of five years in an amount not to exceed $500,000. Amount and Source of Funding Funding in the amount of $67,000 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Sole Source N/A Prior Council Action: Boards and Commission Action: MBE/WBE: March 9, 2022 - To be reviewed by the Water and Wastewater Commission. Sole source contracts are exempt from the City Code Chapter 2-9 D Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established. The contract will provide consumable test kits to complete tests to monitor raw source waters and treated drinking water for cyanotoxins on a weekly basis or more frequently as necessary. The monitoring of cyanotoxins is expanding to meet growing public health concerns as the toxins have been detected more frequently in local watersheds. Eurofins Abraxis, Inc. is the sole worldwide manufacturer and North American distributor of the consumable test kits that are used with the test instrument. The test instrument is programmed to run only the propriety test kits from Eurofins Abraxis, Inc. Authorization amounts for this contract are based upon departmental estimates of anticipated future testing and analysis. PRICE ANALYSIS Cost Analysis: The proposed contract pricing is consistent with a a) 4% increase represented in the market.
Water & Wastewater Commission Review and Recommendation Government that Works for All COA Strategic Direction: March 9, 2022 Commission Meeting Date: Council Meeting Date: Department: Austin Water March 24, 2022 Client: Kevin Critendon Agenda Item Recommend approval to negotiate and execute an amendment to the cost reimbursement agreement with William Lyon Homes to increase the amount of the City’s cost reimbursement by $973,340.00 for a total amount not to exceed $1,500,000.00 for costs associated with the design and construction of an oversized water main and appurtenances related to Service Extension Request No. 4116R3 that will provide water service to a proposed single-family development located at 6001 Kellam Road. Funding is available in the Fiscal Year 2021-2022 Capital Budget of Austin Water. Amount and Source of Funding May 23, 2019 - Council authorized the negotiation and execution of a cost reimbursement agreement for an amount not to exceed $526,660.00. March 9, 2022 – To be reviewed by the Water and Wastewater Commission. Purchasing Language: N/A Prior Council Action: Boards and Commission Action: MBE/WBE: N/A The “71 East – 428 Acre Tract” project is located at 6001 Kellam Road (the “Property”). The Property is located entirely within the City of Austin’s (the “City”) 2-mile Extra- Territorial Jurisdiction, Impact Fee Boundary, Austin Water’s service area for water and wastewater, the Desired Development Zone, and the Dry South Watershed. A map showing the property location is attached. William Lyon Homes (the “Applicant”) is proposing to develop approximately 1,550 single-family homes. Service Extension Request No. 4116R2 (SER-4116R2) was submitted and approved to extend City water utility service to the Property. As authorized by City Council on May 23, 2019, the City and the Applicant executed a Cost Reimbursement Agreement (the “Agreement”) on March 26, 2021 for $526,660.00 of total project costs for the construction of an oversized 24-inch water main and appurtenances as proposed in SER-4116R2. Under the agreement, the Applicant will construct approximately 5,615 feet of 24-inch water main and convey the water improvements to the City for the City’s ownership, operation, and maintenance. The Applicant will construct the project in two phases, with Phase 1 including approximately 4,350 feet of 24-inch water main. These water improvements were oversized and required by the City in order to serve additional properties within the Central South water pressure zone consistent with the City’s long range planning goals for this area. The City agreed to reimburse a …
Water & Wastewater Commission Review and Recommendation Government that Works for All COA Strategic Direction: March 9, 2022 Commission Meeting Date: Council Meeting Date: Department: Austin Water March 24, 2022 Client: Kevin Critendon Agenda Item Recommend approval to negotiate and execute an amendment to the cost reimbursement agreement with William Lyon Homes to increase the amount of the City’s cost reimbursement by $852,145.00 for a total amount not to exceed $1,675,000.00 for costs associated with the design and construction of an oversized wastewater force main and appurtenances related to Service Extension Request No. 4117R3 that will provide wastewater service to a proposed single-family development located at 6001 Kellam Road. Funding is available in the Fiscal Year 2021-2022 Capital Budget of Austin Water. Amount and Source of Funding May 23, 2019 - Council authorized the negotiation and execution of a cost reimbursement agreement for an amount not to exceed $822,855.00. March 9, 2022 – To be reviewed by the Water and Wastewater Commission. Purchasing Language: N/A Prior Council Action: Boards and Commission Action: MBE/WBE: N/A The “71 East – 428 Acre Tract” project is located at 6001 Kellam Road (the “Property”). The Property is located entirely within the City of Austin’s (the “City”) 2-mile Extra- Territorial Jurisdiction, Impact Fee Boundary, Austin Water’s service area for water and wastewater, the Desired Development Zone, and the Dry South Watershed. A map showing the property location is attached. William Lyon Homes (the “Applicant”) is proposing to develop approximately 1,550 single-family homes. Service Extension Request No. 4117R2 (SER-4117R2) was submitted and approved to extend City wastewater utility service to the Property. As authorized by City Council on May 23, 2019, the City and the Applicant executed a Cost Reimbursement Agreement (the “Agreement”) on March 26, 2021 for $822,855.00 of total project costs for the construction of an oversized 16-inch wastewater force main and appurtenances as proposed in SER-4117R2. Under the agreement, the Applicant will construct approximately 4,815 feet of 16-inch wastewater force main and convey the wastewater improvements to the City for the City’s ownership, operation, and maintenance. These wastewater improvements were oversized and required by the City in order to serve additional properties within the Dry South drainage basin consistent with the City’s long range planning goals for this area. The City agreed to reimburse a percentage of the actual project costs associated with the construction of the wastewater force main. The certified low …
Water & Wastewater Commission Review and Recommendation Health and Environment March 9, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services Department March 24, 2022 COA Strategic Direction: Client: Rick Coronado Agenda Item Recommend approval to award a contract with Chemrite, Inc. to provide liquid sodium permanganate, for a term of five years in the amount not to exceed $4,109,500. Amount and Source of Funding Funding in the amount of $2,465,700 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. The Financial Services Department issued an Invitation for Bids (IFB) 2200 WJT1010 for these goods. The solicitation issued was on October 25, 2021 and it closed on November 16, 2021. Of the two offers received the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A March 9, 2022 – To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods required for this solicitation, there were insufficient subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: Sodium permanganate is commonly used in water treatment to control taste and odor, reduce biological growth, and remove iron and manganese. Austin Water plans to incorporate sodium permanganate into the treatment process to combat taste and odor causing compounds and potential cyanotoxins that can occur intermittently in the source water. This additional capability will further bolster the existing multi-barrier process, which includes disinfection, coagulation, flocculation, sedimentation, and filtration. This is a new contract. The requested amounts were determined by departmental estimates using historical, current, and projected spending data. PRICE ANALYSIS Solicitations: 85 notices were sent, including 2 MBE and 2 WBE a) firms with no M/WBE firms responding. b) 5.55% decrease represented in the market. Cost Analysis: The proposed contract pricing is consistent with a
Water & Wastewater Commission Review and Recommendation Health and Environment COA Strategic Direction: March 9, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services Department Joseph Gonzales March 24, 2022 Client: Agenda Item Recommend approval to award a contract with ACT Pipe & Supply Inc. to provide ductile iron fittings and pipe joint restraint devices, for a term of five years in an amount not to exceed $800,000. Amount and Source of Funding Funding in the amount of $93,333 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. The Financial Services Department issued an Invitation for Bids (IFB) 2200 AMA1065 for these goods. The solicitation issued on November 15, 2021, and it closed on December 16, 2021. The recommended contractor submitted the only responsive offer. A complete solicitation package, including a tabulation of the bid received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A March 9, 2022 – To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods required for this solicitation there were insufficient subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide ductile iron fittings to be utilized by Austin Water for installation and repair of waterlines throughout the City. Ductile iron fittings are a reliable and safe replacement for cast iron and are crucial to the City’s infrastructure. The contract is replacing two contracts being combined into one contract. One contract expired on November 28, 2021, and the other contract expires on June 30, 2022. The requested authorization amounts were determined by departmental projected spending and accounts for potential price increases. The recommended contractor is a current provider of these goods. PRICE ANALYSIS Solicitations: 187 notices were sent, including 15 MBE and 3 WBE a) firms with no M/WBE firms responding. b) based commodities, cost analysis is ever changing. Cost Analysis: Due to global supply chain conditions for plumbing
Water & Wastewater Commission Review and Recommendation Government that Works for All COA Strategic Direction: March 9, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services Department Anna Bryan-Borja March 24, 2022 Client: Agenda Item Recommend approval to amend a contract with Grey Wall Software, LLC d/b/a Veoci.com to provide continued software subscription services for situational awareness, continuity of operations and emergency management, to increase the amount by $314,700 for a revised total contract amount not to exceed $613,000. Amount and Source of Funding Funding in the amount of $128,500 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Contract Amendment Purchasing Language: March 9, 2022 –To be reviewed by the Water and Wastewater Commission. This contract is exempt from the City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established. N/A Prior Council Action: Boards and Commission Action: MBE/WBE: in information real-time and The proposed amendment is to increase licenses and support hours to the existing contract for Austin Water’s emergency management software. This software allows for the monitoring of daily situational awareness, planning for continuity of operations, activating the Incident Management Team, and centralizing documents related to an incident. Veoci enhances Austin Water’s daily situational awareness and incident management capability by sharing reducing communication barriers. Leaders can assess current conditions, evaluate trends, and direct responses with improved clarity. The system modernizes Austin Water’s approach to preparedness, resiliency management and emergency response. Through the initiation of this contract, Austin Water has identified the need for additional licenses and support hours to create dashboards, content displays, and customized integrations with operational systems. These dashboards and content displays allow Austin Water to gain increased visibility into the system health of critical infrastructure and support systems, share situational status information, and direct response efforts in real-time. The additional spending authority will allow Austin Water to purchase additional Veoci licenses for operational users and support services needed to ensure effective monitoring and proper response to incidents involving critical infrastructure and support systems. Contract Detail: Length of Term 5 yrs. Current Contract Authorization $298,300 Requested Additional Authorization $314,700 Revised Total Authorization $298,300 $314,700 Contract Term Initial Term Proposed Amendment TOTAL 5 yrs. $298,300 $314,700 $613,000 Note: Contract Authorization amounts are based on the City’s estimated annual usage.
Water & Wastewater Commission Review and Recommendation Government that Works for All COA Strategic Direction: March 9, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services Department Anna Bryan-Borja March 24, 2022 Client: Agenda Item Recommend approval to amend a contract with L.J. Power, Inc. d/b/a L.J. Power Generators for continued generator maintenance, purchase, and repair services, to increase the amount by $1,105,000, for a revised total contract amount not to exceed $3,084,000. Austin Water’s total requested authorization is $300,000. Amount and Source of Funding Funding is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Contract Amendment August 18, 2016 – Council approved the original contract, item 56, on an 11-0 vote. March 9, 2022 – To be reviewed by the Water and Wastewater Commission. reviewed for subcontracting opportunities This contract was in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods and services required for this contract, there were insufficient subcontracting opportunities and an insufficient number of certified M/WBEs; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract provides inspection, maintenance, repair, and purchase of back-up generators for City facilities. The generators are inspected and have preventative maintenance performed quarterly and annually. More than 35 locations are covered under this contract. The services provided under the contract meet the National Fire Protection Association standard for emergency and standby power systems. In addition to preventative maintenance, the contract also provides routine and emergency repair services. In the event a generator is being serviced or repaired, and a need for a generator is identified, the contractor will provide a temporary replacement generator until the City’s unit is returned. The increased authorization will allow for the purchase of back-up generators to continue operations in the event of an emergency or disaster ensuring essential personnel have access to the City network and the essential function of all workspaces. Contract Detail: Contract Term Initial Term Extension Option 1 Extension Option 2 Extension Option 3 Contract Amendment Extension Option 4 Proposed Amendment TOTAL Length of Term 2 yrs. 1 yr. 1 yr. 1 yr. 1 yr. 6 yrs. Current Contract Authorization $717,000 $300,000 $300,000 $300,000 $ 62,000 $300,000 $1,979,000 Requested Additional Authorization $1,105,000 $1,105,000 Revised Total Authorization $717,000 $300,000 $300,000 $300,000 $ 62,000 $300,000 $1,105,000 $3,084,000 Note: Contract Authorization amounts are based on …
Water & Wastewater Commission Review and Recommendation Health and Environment, Safety COA Strategic Direction: March 9, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services Department Shay Ralls Roalson March 24, 2022 Client: Agenda Item Recommend approval to negotiate and execute an amendment to the professional services agreement with CDM Smith, Inc., for engineering services for the Ullrich Water Treatment Plant Conversion (OSGSH) in the amount of $4,051,654.63, for a total contract amount not to exceed $6,112,654.63. (District 8) Funding is available in the Fiscal Year 2021-2022 Capital Budget of Austin Water. Amount and Source of Funding Original contract was awarded through a qualifications-based selection process. January 23, 2020 – Council approved a professional services agreement with CDM Smith, Inc. for the Ullrich Water Treatment Plant Conversion (OSGSH) project. To be reviewed by the Water and Wastewater Commission on March 9, 2022. This amendment will be awarded in compliance with City Code 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program). Current participation to date is 17.60% MBE and 19.33% WBE. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The City operates three major water treatment plants (WTPs): Ullrich WTP, Davis WTP, and Handcox WTP. The Ullrich WTP has a firm treatment capacity of 167 million gallons per day and utilizes chloramine for disinfection. The chloramine process requires the combined use of a chlorine system and an ammonia system. Although the City has successfully and safely used chlorine throughout its various treatment facilities for more than 80 years, the City desires to incorporate inherently safer technologies when available and where feasible. The City completed a Preliminary Engineering report to evaluate the options available to improve the Ullrich WTP disinfection system. CDM Smith was selected to develop the recommended option in the Preliminary Engineering Report to convert the existing chlorine system to an onsite generation of sodium hypochlorite (OSGSH) process and to also convert the existing ammonia system to liquid ammonia sulfate (LAS). The recommended option will maximize repurposing and reuse of existing facilities, structures, and processes, where practical. An amendment to the professional services agreement is required to move the project forward into the design phase. The amendment includes design phase services (project management, permitting and environmental compliance, engineering design) and bid phase services. It is important for this project to move forward because of safety. If the project is not approved, the plant’s ability to …
Water & Wastewater Commission Review and Recommendation Health and Environment, Mobility March 9, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services Department March 24, 2022 COA Strategic Direction: Client: Shay Ralls Roalson Agenda Item Recommend approval to negotiate and execute a professional services agreement with Pape-Dawson Consulting Engineers Inc., (staff recommendation) or one of the other qualified responders for Request for Qualifications Solicitation No. CLMP324A to provide engineering services for Project Connect – Water/Wastewater Utility Support Program in amount not to exceed $3,000,000. (Districts 1, 2, 3, 4, 7, and 9) Funding is available in the Fiscal Year 2021-2022 Capital Budget of Austin Water. Amount and Source of Funding Purchasing Language: Staff recommendation is the most qualified firm out of seven firms evaluated through the City’s qualification-based selection process. Prior Council Action: N/A Boards and Commission Action: MBE/WBE: March 9, 2022 – To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 22.0% MBE and 18.0% WBE participation. Project Connect is a comprehensive transit plan designed to enhance public transportation in Austin. It includes a new rail system, a downtown transit tunnel, and an expanded bus system. Project Connect involves multiple stakeholder agencies within City of Austin and partner agencies, including Austin Water. Ongoing coordination between Austin Transit Partnership (ATP), Capital Metro, and Austin Water have identified a number of significant water and wastewater utility conflicts. This contract will provide engineering support to manage risk by developing and evaluating alternative relocation alignments, estimating schedule and cost requirements for implementation, and coordinating construction sequencing to maintain adequate water and wastewater service to Austin Water customers. Coordination with other major projects such as the TxDOT I-35 Central Express project and the City’s Corridor Mobility Program may also be required. To support these goals, tasks may also include evaluation of projected water/wastewater demands and condition assessment of existing water and wastewater pipes, as well as preliminary engineering, final design, and construction phase services. All public impacts will be coordinated by ATP and the Project Connect team. If the contract is not secured, it will impact Austin Water’s ability to proactively plan for utility conflicts from Project Connect and limit Austin Water’s ability to identify and implement beneficial relocation options. This authorization provides for funding of the …
Water & Wastewater Commission Review and Recommendation Health and Environment COA Strategic Direction: March 9, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services Department Shay Ralls Roalson March 24, 2022 Client: Agenda Item Recommend approval to award and execute a construction contract with Cedar Hills Construction, LLC, for the Southwest Allandale Neighborhood Water and Wastewater System Renewal project in the amount of $4,676,368.50 plus a $467,636.85 contingency, for a total contract amount not to exceed $5,144,005.35. (District 10) Funding in the amount of $4,931,043.53 is available in the Fiscal Year 2021-2022 Capital Budget of Austin Water. Amount and Source of Funding Lowest responsive bid of six bids received through a competitive Invitation for Bid solicitation. N/A March 9, 2022 – To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 17.62% MBE and 0.37% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The Southwest Allandale Neighborhood Water and Wastewater System Renewal project is part of the Austin Water Renewing Austin Program. The Renewing Austin Program is an ongoing effort to replace or upgrade deteriorated and aging water mains with a documented history of multiple breaks. These water mains are in poor condition and impact service delivery. In addition, the program coordinates and includes wastewater lines in poor condition and in need of replacement within the project area. This project consists of the repair and replacement of existing water and wastewater lines located within the general boundaries of West Park Drive (west), Perry Lane (south), Bull Creek Drive (east), and Hancock Drive (north). The water system renewal includes approximately 6,125 linear feet of 8-inch and 12-inch water mains along with service lines to individual properties and associated appurtenances. The wastewater system renewal includes approximately 5,044 linear feet of 8-inch sanitary sewer lines, manholes, and service lines to individual properties. The work also includes upgrading the existing storm sewer system in conflict with the proposed water and wastewater line improvements as part of the coordination efforts by the Renewing Austin Program team. Due to the potential for unforeseen conditions, a 10% contingency in funding has been included to allow for the expeditious processing of any change orders. A contingency is an additional amount of money added to the construction budget to …
Water & Wastewater Commission Review and Recommendation Health and Environment COA Strategic Direction: March 9, 2022 Commission Meeting Date: Council Meeting Date: Department: Austin Water April 21, 2022 Client: Kevin Critendon Agenda Item Recommend approval of an ordinance amending City Code Chapter 2-13 (Administrative Adjudication of Violations) relating to establishing administrative penalties and penalty ranges for water conservation violations and Chapter 6-4 (Water Conservation) relating to obtaining and submitting evaluations. This item has no fiscal impact. Amount and Source of Funding Purchasing Language: N/A Prior Council Action: Boards and Commission Action: MBE/WBE: December 10, 2020 – Council approved an amendment to Chapter 6-4 which repealed the enforcement process and penalties for water conservation violations, reverting the process and penalty amounts of such violations to those described in Chapter 2-13. March 9, 2022 – To be reviewed by the Water & Wastewater Commission March 22, 2022 – To be reviewed by the Resource Management Commission. N/A In addition to many incentive programs, Austin Water employs a wide range of ordinances intended to reduce potable water demand by city residents and businesses. On December 10, 2020, City Council approved City Code amendments that removed the administrative enforcement and penalty section of Chapter 6-4 -Water Conservation to defer to Chapter 2-13-23 – Administrative Adjudication of Violations. This change was intended to assure consistency in application of administration violations across the City. As a result, the current penalties for all water conservation ordinance violations are included in Chapter 2-13-23 (A). Current penalties in Chapter 2-13-23 (A) for all water conservation ordinance violations also apply to a broad range of building code and property maintenance violations, outlined below: Current Penalties (§2-13-23 (A)) Not less than First Violation Second violation Third or subsequent violation $250 $500 $750 The proposed ordinance will add a new Section 2-13-24 to provide new penalties for certain water conservation and onsite water reuse requirements. These delineations will provide a more nuanced approach to penalties, particularly for residential customers, first violations, and allows for escalated penalties as drought stage restrictions increase. Austin Water Conservation will develop standard operating guidance regarding recommended penalties within the penalty ranges for the hearing officer. Such recommendations will generally be based upon the severity of the violation. The new Section 2-13-24 will establish penalties for the specific water conservation ordinance violations in a number of categories including commercial water facility evaluations and requirements, general regulations and requirements, …
Infrastructure Funding Strategies Christina Romero, Financial Manager III March 9, 2022 Overview Legislation Update TWDB Loans Update • SWIFT Loan for Reuse Projects & Advanced Metering Infrastructure • Drinking Water & Clean Water State Revolving Fund (SRF) Projects • Aggregate Savings Future Projects for Potential TWDB Funding 3 Legislation Update $35.44 Billion to Texas Infrastructure Investment & Jobs Act (IIJA) • Signed into law by President Biden on November 15, 2021 • Texas to receive $35.44 billion from IIJA • Per EPA, TWDB to receive $2.9 billion allocated over 5 years: • Estimated 71% of funds for Drinking Water State Revolving Fund • Estimated 29% of funds for Clean Water State Revolving Fund • Bureau of Reclamation, $8.3 billion allocated over 5 years Highways Public Transit Water Airports Bridges Electric Car Charging Network Broadband Wildfire Prevention Cybersecurity $ 26.9 B $ 3.3 B $ 2.9 B $ 1.9 B $ 0.5 B $ 0.4 B $ 0.1 B $ 53 M $ 42 M Source: Texas Will Benefit from the Long-Awaited Infrastructure Bill | Dallas Regional Chamber (dallaschamber.org) 4 TWDB SWIFT & SRF Loans SWIFT: • Reuse Projects - $65,605,000 • Advanced Metering Infrastructure - $80,195,000 DWSRF: CWSRF: • North Austin Reservoir and Pump Station - $43,200,000 • Ullrich WTP Pump Station Electrical Feed - $24,630,000 • Walnut Creek WWTP Pumping & Sludge Thickener - $42,300,000 • SAR WWTP Electrical Substation - $10,700,000 Aggregate Loan Savings 90 80 70 60 50 40 30 20 10 ) $ ( s r a l l o D f o s n o i l l i M TWDB Debt Service Loan Savings Loan Amount PV Savings $4.5 $45.2 2018 $2.0 $20.4 2017 $5.8 $21.2 2020 $.3 $3.0 2019 Fiscal Year $13.3 $71.1 $8.0 $36.8 2021 2022 $266.6 Million in TWDB Commitments (approved project amounts) $197.7 Million in Loan Closings To-Date $34 Million in Present Value Savings To-Date 6 Future Projects for Potential TWDB Funding SWIFT • Aquifer Storage and Recovery Drinking Water SRF • Ullrich WTP On-site Generation of Chlorine & Ammonium Sulfate Conversion, McNeil Road Water Transmission Main, Center Street Pump Station Replacement & Electrical Improv, South I-35 Elevated Water Tank, Southwest Parkway Southwest B Elevated Reservoir, Travis Heights Reclaimed Water Main, Galvanized Water Service Line Replacement Program Clean Water SRF • Walnut Creek WWTP Headworks Improvements, Primary Clarifier & Flow …
