Water & Wastewater Commission Review and Recommendation November 3, 2021 Health and Environment COA Strategic Direction: Commission Meeting Date: Council Meeting Date: Department: Purchasing December 2, 2021 Client: Shay Ralls Roalson Agenda Item Recommend approval to award a multi-term contract with All Points Inspection Services, Inc. (MWBE), to provide cleaning, televising, and trenchless point repair of sanitary sewer collection system pipes throughout the City for up to five years for a total contract amount not to exceed $8,050,010. Amount and Source of Funding Funding in the amount of $1,610,002 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. The Purchasing Office issued an Invitation for Bids (IFB) IFB 2200 WJT1007 for these goods and services. The solicitation was issued on June 21, 2021 and it closed on July 27, 2021. Six offers were received, and the lowest bidder is recommended for award. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A November 3, 2021 – To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods and services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide cleaning, televising, and trenchless point repair of sanitary sewer collection system pipes throughout the City. This contract also includes inspection of wastewater mains, inspection of wastewater manholes, inspection of wastewater service laterals, trenchless point repair, and smoke testing of the wastewater collection system. Pipe sizes to be inspected range from 4-inches to 60- inches in diameter. The wastewater collection system includes over 2,950 miles of piping throughout the City that transports wastewater from residences and businesses to the City’s wastewater treatment plants. In accordance with best management practices, existing collection system assets require on-going maintenance and inspection. The cleaning process includes removing sludge, roots, grease, grit, solids, and other debris from the wastewater pipes and adjacent manholes. The contractor will remove the debris from the collection system, preventing it from traveling downstream. The inspection process involves televising cleaned sewer mains and manholes and …
Water & Wastewater Commission Review and Recommendation November 3, 2021 Health and Environment, Safety Commission Meeting Date: Council Meeting Date: COA Strategic Direction: November 18, 2021 Department: Purchasing Client: Rick Coronado Agenda Item Recommend approval to negotiate and execute a contract with GE Grid Solutions LLC, to provide relays and power quality meters, for a term of five years in the amount not to exceed $1,250,000. Amount and Source of Funding Funding is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Sole Source. N/A November 3, 2021 – To be reviewed by the Water and Wastewater Commission. Sole source contracts are exempt from the City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established. Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide the City with approved original equipment manufacturer by GE Multilin for relays and power quality meters (PQM). The parts will provide vital monitoring and protection of electrical distribution systems and critical process equipment throughout the Austin water and wastewater treatment plants, distribution and collection systems. The protective relays and PQM are a component of the electrical protection and monitoring system that requires OEM replacement to maintain compliance with higher level programed system architecture and maintenance software systems provided by in house technicians. The requested authorization amount for this contract was determined using departmental estimates based on historical spend, along with a small annual increase to account for an increase in repairs due to aging equipment. If the City is unable to secure a contract, proper maintenance and unscheduled repairs would not be accomplished, risking component failures. GE Multilin relay failures will potentially affect the Austin Water treatment operation systems electrical distribution and critical process equipment, thereby hindering multiple processes throughout the treatment process. PRICE ANALYSIS a) Cost Analysis: The proposed contract pricing is consistent with a 4.56% increase represented in the market
Water & Wastewater Commission Review and Recommendation Health and Environment November 3, 2021 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office November 18, 2021 COA Strategic Direction: Client: Shay Ralls Roalson Agenda Item Recommend approval to award and execute a construction contract with Facilities Rehabilitation, Inc., for the Fort Upper Basin Water and Wastewater Pipeline Renewal project in the amount of $2,484,870 plus a $248,487 contingency, for a total contract amount not to exceed $2,733,357. (District 1) Funding is available in the Fiscal Year 2021-2022 Capital Budget of Austin Water. Amount and Source of Funding Lowest responsive bid of six bids received through a competitive Invitation for Bid solicitation. N/A November 3, 2021 — To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 84.51% MBE and 1.41% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: Austin Water’s wastewater collection system is fundamental for the conveyance of wastewater to Austin Water’s wastewater treatment plants. Austin Water’s wastewater collection system is a large and complex system, consisting of approximately 2,900 miles of wastewater mains and serves approximately one million customers. Due to deterioration from the harsh conditions of the wastewater environment, wastewater collection system assets require ongoing repair and replacement in order to prevent sanitary sewer overflows. The Fort Upper Basin Water and Wastewater Pipeline Renewal project consists of the repair and replacement of existing wastewater and water mains located within the general boundaries of Rogge Lane, Gloucester Lane, Cordell Lane, Ameswood Drive, Woodbriar Lane, and Claymoor Drive. The wastewater system renewal includes approximately 6,684 linear feet of 8-inch to 12-inch PVC pipe, manholes, and service lines to individual properties. In addition, the water system renewal includes approximately 687 linear feet of 8-inch PVC pipe along with service lines to individual properties and associated appurtenances. Due to the potential for unforeseen conditions, a 10% contingency in funding has been included to allow for the expeditious processing of any change orders. A contingency is an additional amount of money added to the construction budget to cover any unforeseen construction costs associated with the project. By authorizing the additional contingency funding, Council is authorizing any change orders within the contingency amount. During construction, travel on Rogge Lane between Manor Road and Reicher …
Water & Wastewater Commission Review and Recommendation Safety, Economic Opportunity and Affordability, Health and Environment November 3, 2021 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office November 18, 2021 COA Strategic Direction: Client: Shay Ralls Roalson Agenda Item Recommend approval to award and execute a construction contract with Austin Underground, Inc., for South Austin Regional WWTP Sludge Transfer Line and Reclaimed Water Line project in the amount of $5,751,536 plus a $575,153.60 contingency, for a total contract amount not to exceed $6,326,689.60. (District 3) Amount and Source of Funding Funding is available in the Fiscal Year 2021-2022 Capital Budget of Austin Water. Lowest responsive bid of five bids received through a competitive Invitation for Bid solicitation. N/A November 3, 2021 — To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 96.95% MBE and 3.03% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The South Austin Regional WWTP Sludge Transfer Line and Reclaimed Water Line is part of the Renewing Austin Wastewater and Reclaimed Water Program. Austin Water’s collection system is fundamental for conveyance of wastewater to Austin Water’s treatment plants. Austin Water’s collection system is a large and complex system, consisting of approximately 2,900 miles of wastewater mains, and serving approximately one million customers. An existing sludge transfer line and reclaimed water line are exposed and are visible from the banks of the Colorado River due to natural erosion over time. These lines represent single points of failure for the South Austin Regional Wastewater Treatment Plant, the Hornsby Bend Biosolids Management Plant, and numerous reclaimed water customers south of the Colorado River. The proposed project will repair and replace approximately 1,720 linear feet of deteriorated sludge line (wastewater) and approximately 1,860 linear feet of reclaimed water main and associated appurtenances. The lines will be placed deeper beneath the Colorado River for additional erosion protection. This item includes four allowances. The allowance of $60,000 will be used to address security services during construction (to cover security at night when security fencing is not intact). The allowance of $50,000 will be used to address additional Bermuda block sodding along the length of the installed pipe. The allowance of $25,000 will be used to address contaminated soil or groundwater testing and …
Water & Wastewater Commission Review and Recommendation Health and Environment November 3, 2021 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office November 18, 2021 COA Strategic Direction: Client: Shay Ralls Roalson Agenda Item Recommend approval to negotiate and execute an amendment to the professional services agreement with Harutunian Engineering, Inc. for the Walnut Creek Wastewater Treatment Plant Controls and Network Upgrades project in an amount not to exceed $4,520,127.95. (District 1) Funding is available in the Fiscal Year 2021-2022 Capital Budget of Austin Water. Amount and Source of Funding Original contract was awarded through a qualifications-based selection process. January 27, 2017 — Council approved a professional services agreement with Harutunian Engineering, Inc. for design phase services for the Walnut Creek Wastewater Treatment Plant Controls and Network Upgrades project. November 3, 2021 — To be reviewed by the Water and Wastewater Commission. This amendment will be awarded in compliance with City Code 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program). Current participation to date is 16% MBE and 84% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: Walnut Creek Wastewater Treatment Plant (WWTP) is permitted to treat and discharge an average daily flow of 75 million gallons per day (MGD) and a 2-hour peak flow of 165 MGD. Treated plant effluent is discharged into the Colorado River. A portion is used for non- potable water on the plant site and supplies much of the City’s growing Reclaimed Water program. Walnut Creek WWTP uses Supervisory Control and Data Acquisition (SCADA) extensively for process control and monitoring. The system is made up of Programmable Logic Controllers (PLCs) located in proximity to process areas of the plant, and a PLC network. The majority of the existing SCADA system is made up of PLCs and a dual channel copper SY/NET network that have exceeded their expected useful life. This system was installed around 1990 as part of a plant-wide network renovation. Recent projects have installed fiber optic cabling and Ethernet communications to some portions of the plant, but the plant fiber network has not been addressed as a whole. The intent of this project is to replace the control system network and hardware with modern equipment which follows Austin Water (AW) SCADA standards. This will be achieved by replacing existing PLCs, upgrading computers that run SCADA software, and utilizing fiber optic cabling and Ethernet networking equipment to …
Water & Wastewater Commission Review and Recommendation Health and Environment November 3, 2021 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office November 18, 2021 COA Strategic Direction: Client: Shay Ralls Roalson Agenda Item Recommend approval to award and execute a construction contract with Control Panels USA Inc., for the Walnut Creek Wastewater Treatment Plant Controls and Network project in the amount of $5,987,000 plus a $598,700 contingency, for a total contract amount not to exceed $6,585,700. (District 1) Funding is available in the Fiscal Year 2021-2022 Capital Budget of Austin Water. Amount and Source of Funding Lowest responsive bid of three bids received through a competitive Invitation for Bid solicitation. N/A November 3, 2021 — To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 51.51% MBE and 1.07% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: Walnut Creek Wastewater Treatment Plant (WWTP) is permitted to treat and discharge an average daily flow of 75 million gallons per day (MGD) and a 2-hour peak flow of 165 MGD. Treated plant effluent is discharged into the Colorado River. A portion is used for non-potable water on the plant site and supplies much of the City’s growing Reclaimed Water program. Walnut Creek WWTP uses Supervisory Control and Data Acquisition (SCADA) extensively for process control and monitoring. The system is made up of Programmable Logic Controllers (PLCs) located in proximity to process areas of the plant, and a PLC network. The majority of the existing SCADA system is made up of PLCs and a dual channel copper SY/NET network that have exceeded their useful life. This system was installed around 1990 as part of a plant-wide network renovation. Recent projects have installed fiber optic cabling and Ethernet communications to some portions of the plant, but the plant fiber network has not been addressed as a whole. The intent of this project is to replace the control system network and hardware with modern equipment which follows Austin Water (AW) SCADA standards. This will be achieved by replacing existing PLCs, upgrading computers that run SCADA software, and utilizing fiber optic cabling and Ethernet networking equipment to extend the SCADA Ethernet network to portions of the plant currently served by SY/MAX PLCs and SY/NET. This …
Water & Wastewater Commission Review and Recommendation November 3, 2021 Health and Environment COA Strategic Direction: Commission Meeting Date: Council Meeting Date: Department: Public Works November 18, 2021 Client: Shay Ralls Roalson Agenda Item Recommend approval to negotiate and execute the third amendment to the interlocal agreement with the Central Texas Regional Mobility Authority (CTRMA) for the relocation and improvement of water, wastewater, and reclaimed utilities in connection with CTRMA's Bergstrom Expressway (U.S. Highway 183 South) Project for a reimbursement to Austin Water in the amount of $1,387,330.69. (Districts 1,2, and 3). Amount and Source of Funding Reimbursement from CTRMA to Austin Water in the amount of $1,387,330.69. November 9, 2017 — Council approved the second amendment to the interlocal agreement with the Central Texas Regional Mobility Authority for the relocation and improvement of water and wastewater utilities in connection with the Mobility Authority’s Bergstrom Expressway (U.S. Highway 183 South) Project. December 17, 2015 — Council approved an interlocal agreement with the Central Texas Regional Mobility Authority for the relocation and improvement of water and wastewater utilities in connection with the Mobility Authority’s Bergstrom Expressway (U.S. Highway 183) Project. November 3, 2021 — To be reviewed by the Water and Wastewater Commission. Purchasing Language: N/A Prior Council Action: Boards and Commission Action: MBE/WBE: N/A In December 2015, the City of Austin approved an interlocal agreement (ILA) with the Central Texas Regional Mobility Authority to provide funding for the relocation of existing City of Austin water, wastewater, and reclaimed water lines in conflict with the Bergstrom Expressway (U.S. Highway 183 South) from U.S. Highway 290 at Springdale / Manor Road to State Highway 71 near Bergstrom Airport. This project also provided Austin Water an opportunity to upgrade the utility’s existing infrastructure during this project as well as add new infrastructure to better serve the growing Austin Metropolitan area. These requested upgrades and additions are considered “betterments” and are funded by Austin Water. The original ILA was established between the City and CTRMA based on a total not to exceed amount of $7,728,157 which was based on a lump sum cost of $10,106,085 associated with the betterments, less the City provided services in the amount of $3,388,536, plus the contingency amount of $1,010,608. The City and CTRMA executed Amendment No. 1 to the ILA on September 7, 2017. This amendment for additional wastewater line betterments was within the original contract contingency. The …
Financial Status Report – FY 2021 Close II November 2021 Joseph Gonzales, Assistant Director, Financial Services Financial Status Report – FY 2021 Close II Revenues & Requirements Summary Water Services • $281.22 million (4.6%) below projections Wastewater Services • $263.03 million (2.5%) above projections Total Revenues & Transfers In • $573.60 million (6.6%) below projections 2 2 $154.71 $188.40 $20.43 $232.19 $573.60 $189.78 $173.66 $21.25 $236.63 $614.18 Transfers OutTotal DebtServiceTotal OtherRequirementsTotal ProgramOperating Req.Total Revenues &Transfers InAllotmentActual Financial Status Report – FY 2021 Close II Billed Water Service Revenue by Month 3 OctNovDecJanFebMarAprMayJunJulAugSep Budget25.6822.5820.2520.5518.6819.6821.7023.0025.2829.7534.3933.23 Actual26.7225.2022.8821.1514.1420.5920.2322.4621.1527.0327.1732.50Variance1.042.622.630.60-4.540.91-1.47-0.54-4.13-2.72-7.22-0.73% Var4.0%11.6%13.0%2.9%-24.3%4.6%-6.8%-2.3%-16.3%-9.1%-21.0%-2.2% FY'20-Actual 32.2524.3020.6420.2518.3618.3618.8120.9023.6630.3432.5731.48Monthly Actuals vs. BudgetMillions of Dollars ($)0510152025303540 Financial Status Report – FY 2021 Close II Billed Wastewater Service Revenue by Month 4 OctNovDecJanFebMarAprMayJunJulAugSep Budget20.5520.1720.0520.0620.2419.7122.5922.3022.6122.6723.3922.35 Actual21.5321.6421.5421.6816.1624.7122.4222.4221.9023.2022.0923.74Variance0.981.471.491.62-4.085.00-0.170.12-0.710.53-1.301.39% Var4.8%7.3%7.4%8.1%-20.2%25.4%-0.8%0.5%-3.1%2.3%-5.6%6.2% FY'20-Actual 22.6721.6121.4121.5621.1420.6220.8920.3120.9222.2522.1121.52Monthly Actuals vs. BudgetMillions of Dollars ($)051015202530 Financial Status Report – FY 2021 Close II Water Service Revenue by Customer Class 5 Financial Status Report – FY 2021 Close II Rainfall by Month (inches) 6 Financial Status Report – FY 2021 Close II Total Requirements by Type Combined YTD Total $595.73 million 7.8% Transfer to GF $46.54 6.5% Other Transfers $38.42 3.4% Other Req. $20.43 31.6% Debt Service $188.40 11.7% Transfer to CIP $69.75 39.0% Operating Req. $232.19 • Total YTD Requirements - $25.58 million less than budgeted • YTD Program Operating Requirements - $232.19 million or 1.9% less than budgeted • YTD Debt Service Requirements - $188.40 million or 8.5% above budgeted 7 Financial Status Report – FY 2021 Close II Program Operating & Other Requirements The combined YTD Program Operating and Other Requirements of $252.62 million were $5.25 million, or 2% below the budget allotments for the fiscal year. 8 OctNovDecJanFebMarAprMayJunJulAugSep Budget22.2025.8223.6220.5120.8520.4522.5221.3919.2719.6620.5121.07 Actual26.5220.9822.5818.1819.4520.1424.8719.1521.6318.4418.7821.90Variance-4.324.841.042.331.400.31-2.352.24-2.361.221.73-0.83% Var-19.5%18.7%4.4%11.4%6.7%1.5%-10.4%10.5%-12.2%6.2%8.4%-3.9% FY'20-Actual 17.8630.7222.4616.1916.5019.8015.6123.8418.9517.7919.0817.61Monthly Budget vs. ActualMillions of Dollars ($)05101520253035 Financial Status Report – FY 2021 Close II Fund Summary 9 Beginning BalanceWater ServicesWastewater ServicesReclaimed ServicesReserve Fund SurchargeOther RevenuesTransfers InTotal Revenues & Transfers InProgram Operating Req.Other RequirementsDebt ServiceTransfers OutTotal Revenue RequirementsEnding BalanceDebt Service CoverageAllotmentActual VarianceYTDYTD206.44231.0324.59294.77281.22(13.55)256.69263.036.342.302.22(0.08)2.072.04(0.03)12.1812.290.1146.1712.80(33.37)614.18573.60(40.58)236.63232.194.4421.2420.430.81173.66188.40(14.74)189.78154.7135.07621.31595.7325.58199.31208.909.591.721.75 Financial Status Report – FY 2021 Close II Capital Recovery Fee Collections 10 WaterOctNovDecJanFebMarAprMayJunJulAugSepYTD FY'21 Actual1.212.301.661.012.241.398.012.192.782.522.532.7430.58 FY'20 Actual 3.112.072.092.302.561.801.481.551.653.641.673.2327.15WastewaterOctNovDecJanFebMarAprMayJunJulAugSepYTD FY'21 Actual0.600.930.710.391.070.533.850.941.290.971.321.0913.69 FY'20 Actual 1.150.770.710.961.020.740.560.600.721.530.811.3610.93CombinedOctNovDecJanFebMarAprMayJunJulAugSepYTDFY'21 Actual1.813.232.371.403.311.9211.863.134.073.493.853.8344.27FY'20 Actual 4.262.842.803.263.582.542.042.152.375.172.484.5938.08Millions of Dollars ($)0.01.02.03.04.05.06.07.08.09.0 Financial Status Report – FY 2021 Close II Austin Water Fee Waivers by Month 11 OctNovDecJanFebMarAprMayJunJulAugSepYTD Affordable Housing*98.7 41.3 34.6 31.1 236.7 145.3 498.7 172.9 334.7 81.3 116.9 36.0 1,827.9 Annexation- - - - - - - - - - - - - Council Developer Agreements 2.5 - …
Water Supply Outlook Agenda Water supply overview Current water supply status • FY21 overview • Water supply outlook COA-LCRA Partnership update Other items Water supply overview • Colorado River and Highland Lakes • State-granted water rights & long-term firm contract with LCRA • 325,000 acre-feet per year t e e f - e r c a , e g a r o t S 2,200,000 2,000,000 1,800,000 1,600,000 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 Combined Storage of Lakes Buchanan and Travis January 1, 2005 through October 1, 2021 2.01M ac-ft Full Storage Current water supply status 0.6M ac-ft Interruptible stored water for non- Garwood divisions was not provided by LCRA in 2012 through 2015. 0 Jan-05 Jan-06 Jan-07 Jan-08 Jan-09 Jan-10 Jan-11 Jan-12 Jan-13 Jan-14 Jan-15 Jan-16 Jan-17 Jan-18 Jan-19 Jan-20 Jan-21 Jan-22 t e e F - e r c A 225,000 200,000 175,000 150,000 125,000 100,000 75,000 50,000 25,000 0 Highland Lakes Inflows Average 1942 - Present Average 2008 - 2015 2021 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Water supply outlook • Moderate strength La Niña expected to persist through the winter • In TX, La Niña usually results in drier and warmer-than- average weather COA-LCRA Water Partnership The Water Partnership was created through the June 2007 Austin and LCRA Settlement Agreement Provides a cooperative management structure through which Austin and LCRA staff can collaborate and more effectively manage both entities’ water supplies and resources COA-LCRA Water Partnership update Key partnership activities: • Ongoing meetings of the Technical and Water Quality Committee • TCEQ water use reporting • Mussel monitoring and response • Harmful algae coordination • Region K water planning process LCRA Water Management Plan (WMP) New LCRA WMP was approved by TCEQ in Feb. 2020 Key changes from previous WMP: • Updated limits on the releases of interruptible stored water • New max limit on release of interruptible stored water • Updated limits on releases of water to help meet environmental flow needs • Test for declaring Drought Worse than Drought of Record updated to reflect new Drought of Record Other items Water Forward Supplies • 2018 plan includes strategies to protect our core Colorado River • 2024 plan will include updated climate and hydrology analysis and updated supply needs assessment AW staff continue to participate with and provide …
APPROVED: November 3, 2021 2022 WATER AND WASTEWATER COMMISSION MEETING SCHEDULE January 12, 2022 - 2nd Wednesday February 9, 2022 - 2nd Wednesday March 9, 2022 - 2nd Wednesday April 13, 2022 - 2nd Wednesday May 11, 2022 - 2nd Wednesday June 8, 2022 - 2nd Wednesday July 13, 2022 - 2nd Wednesday September 14, 2022 - 2nd Wednesday October 12, 2022 - 2nd Wednesday November 9, 2022 - 2nd Wednesday December 7, 2022 - 1st Wednesday August 10, 2022 - 2nd Wednesday (Budget Adoption Aug. 17-19) All Water and Wastewater Commission Meetings will be held at 6:00pm. The Meeting Agenda and back up material will be available and posted at least 72 hours prior to the meeting date. Please contact Blanca Madriz at 512-972-0115 for additional information.
Water & Wastewater Commission Regular Meeting Minutes November 3, 2021 APPROVED: December 1, 2021 The Water and Wastewater Commission convened in a regular called meeting on November 3, 2021 at Austin City Hall, 301 W. Second Street in Austin, Texas. AGENDA Commissioners: William Moriarty (Mayor) Chien Lee, Chair (District 4) Jesse Penn (District 1) Vacant (District 2) Travis Michel (District 3) Commissioners in Attendance: William Moriarty, Jesse Penn, Chien Lee, Christianne Castleberry, William Atallah, Grant Fisher, Susan Turrieta Christianne Castleberry, Vice Chair (District 5) William Atallah (District 6) Judy Musgrove (District 7) Christy Williams (District 8) Grant Fisher (District 9) Susan Turrieta (District 10) CALL TO ORDER The meeting was called to order at 6:00 p.m. by Chair Lee. CITIZEN COMMUNICATION: GENERAL There were no registered speakers for Citizen Communication. A. APPROVAL OF MINUTES The minutes from the October 6, 2021 Water and Wastewater regular called meeting were approved on a 7-0 vote on Commissioner Turrieta’s motion and Chair Lee’s second with Commissioners Michel, Musgrove and Williams absent and one vacancy. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to award two contracts with Earthco Landscape Construction, LLC (MBE) and Unity Contractor Services, Inc. (MBE), to provide boundary vegetation treatment for wildfire mitigation, each for a term of five years for total contract amounts not to exceed $3,902,000, divided between the contractors. Recommended by the Water and Wastewater Commission on a 7-0 vote on Chair Lee’s motion and Commissioner Turrieta’s second, with Commissioners Michel, Musgrove and Williams absent and one vacancy. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY-users route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact Blanca Madriz at Blanca.Madriz@austintexas.gov. Water & Wastewater Commission Regular Meeting Minutes November 3, 2021 APPROVED: December 1, 2021 2. Recommend approval to negotiate and execute a multi-term contract with Xylem Water Solutions USA, Inc., to provide replacement pumps, parts, and service of Flygt pumps, for up to five years for a total contract amount not to exceed $1,614,700. Recommended …
Water and Wastewater Commission October 6, 2021 — 6:00 p.m. Austin City Hall 301 W. Second Street Austin, Texas For more information go to: http://www.austintexas.gov/wwc Chien Lee, Chair (District 4) Christianne Castleberry, Vice Chair (District 5) William Atallah (District 6) Judy Musgrove (District 7) Commissioners: William Moriarty (Mayor) Jesse Penn (District 1) Vacant (District 2) Travis Michel (District 3) CALL TO ORDER CITIZEN COMMUNICATION: GENERAL The first 10 speakers who register to speak will be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. A. APPROVAL OF MINUTES Christy Williams (District 8) Grant Fisher (District 9) Susan Turrieta (District 10) 1. Approval of minutes from the September 1, 2021 Water & Wastewater Commission regular meeting. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to negotiate and execute a contract with Merrick Industries, Inc., to provide liquid carbon feeders, in the amount not to exceed $80,945. 2. Recommend approval to award multi-term contracts with Ferguson Waterworks, Core and Main, LP and ACT Pipe and Supply, Inc., to provide fire hydrant parts, for up to five years for a total contract amount not exceed $2,640,590 divided among the three contractors. 3. Recommend approval to negotiate and execute a cooperative contract with immixTechnology, Inc. for maintenance and support of Infor software used for tracking and recording service requests, work orders, and asset inspections, for a term of five years in an amount not to exceed $2,520,000. 4. Recommend approval to award and execute a construction contract with PGC General Contractors, LLC, for the Handcox Water Treatment Plant Process Building HVAC Improvement project in the amount of $902,765 plus a $90,276.50 contingency, for a total contract amount not to exceed $993,041.50. (District 6) 5. Recommend approval to negotiate and execute an Advance Funding Agreement with Texas Department of Transportation for the relocation and adjustments of existing water and wastewater lines and appurtenances in conflict with the I-35 Capital Express North Roadway Project in the amount of $8,160,611.06 plus a 10% contingency of $816,061.11 for a total amount not to exceed $8,976,672.17. (Districts 1, 4, & 7) The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at …
Water & Wastewater Commission Review and Recommendation Health and Environment, Safety COA Strategic Direction: October 6, 2021 Commission Meeting Date: Council Meeting Date: Department: Purchasing October 21, 2021 Client: Rick Coronado Agenda Item Recommend approval to negotiate and execute a contract with Merrick Industries, Inc., to provide liquid carbon feeders, in the amount not to exceed $80,945. Amount and Source of Funding Funding is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Sole Source. N/A Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: October 6, 2021 – To be reviewed by the Water and Wastewater Commission. Sole source contracts are exempt from the City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established. The contract will provide liquid carbon feeders at Davis Water Treatment Plant to enable plant operators to properly dose Powdered Activated Carbon (PAC) slurry from bulk storage tanks via two carbon feed pumps. These feeders are vital to the process and the current feeders are approximately 40 years old and have required extensive maintenance in the last two years to keep them running. The liquid carbon feeder system is manufactured and fitted in form and function solely by Merrick Industries, Inc. and is exclusive to Merrick Technologies, Inc. Austin Water estimates that using any other system will require between $1.8 million and $5 million dollars to replumb the designated area to accommodate alternately sourced feeders. The liquid feeders and accessories contain unique characteristics necessitating a sole source purchase.
Water & Wastewater Commission Review and Recommendation Health and Environment COA Strategic Direction: October 6, 2021 Commission Meeting Date: Council Meeting Date: Department: Austin Water October 14, 2021 Client: Kevin Critendon Agenda Item Recommend approval to negotiate and execute an interlocal agreement with Northern Arizona University for research relating to the Balcones Canyonland Preserve, in an amount not to exceed $295,000. This item has no anticipated fiscal impact. Amount and Source of Funding October 6, 2021 — To be reviewed by the Water and Wastewater Commission. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: N/A N/A N/A This action authorizes the negotiation and execution of an interlocal agreement with Northern Arizona University (NAU) to provide training and conduct research to support the protection and management of the Balcones Canyonlands Preserve (BCP). NAU will train Austin Water BCP staff and volunteers to participate in research on key soil biota (mycorrhizal fungi). This research will enable Austin Water’s BCP staff to develop management programs that support healthy soils, which are key to protecting the native plant communities and the species that depend on them, thereby ensuring the environmental integrity of the Balcones Canyonlands Preserve. The Balcones Canyonlands Preserve was established in 1996 under a federal Endangered Species Act permit to provide mitigation for development and protect endangered and rare species and their habitats, including the Golden-cheeked Warbler, karst invertebrates, and rare plants. The scope of this project entails applied research to support translating basic soil/mycorrhizal science into specific management actions, developing volunteer-driven programs to support ongoing adaptive management, working with local scientists, and collaborating with international experts on mycorrhizal eco-hydrology and ecology. Mycorrhizal fungi serve as extensions of plant roots, transporting water and nutrients through the soil and sequestering carbon derived from photosynthesis. They provide diverse ecosystem services that support land management goals including: 1) improving plant survival, growth, and water relations in the face of multiple stressors (i.e., climate change, fire risks, oak wilt), 2) decreasing erosion and increasing soil moisture and water quality (protecting public and private drinking water), and 3) increasing plant health and resilience, known to improve plant resistance to pathogens. These mycorrhizal communities are often impacted by a variety of habitat alterations. Research demonstrates that appropriately tailored mycorrhizal restoration and management can return native mycorrhizal communities and boost management outcomes from the ground up. This project will integrate basic mycorrhizal research with site-specific, applied studies …
Water & Wastewater Commission Review and Recommendation Government That Works for All COA Strategic Direction: October 6, 2021 Commission Meeting Date: Council Meeting Date: Department: Financial Services October 14, 2021 Client: Kevin Critendon Agenda Item Recommend approval of an ordinance amending the Fiscal Year 2021-2022 Combined Utility Revenue Bond Redemption Fund (Ordinance No. 20210811-001) to increase the transfer in from the Water and Wastewater Reserve Fund by $20,000,000 and increase other operating requirement expenditures by $20,000,000 for the purpose of defeasing and redeeming certain outstanding bonds secured by the Reserve Fund. This item has no fiscal impact. Amount and Source of Funding October 6, 2021 — To be reviewed by the Water and Wastewater Commission. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: N/A N/A N/A Debt Service Reserve funds are utilized to provide additional security to bond holders. As bonds mature or are refinanced with obligations that do not require a Debt Service Reserve fund, the reserve funds on hand can be utilized for debt service. The funds on hand can be utilized by contributing the funds as part of the refinancing transaction or they can be utilized to defease outstanding obligations. To utilize the excess reserve funds, the Combined Utility Revenue Bond Redemption Fund’s requirements must be increased. There will be a $0 net impact as the reserve proceeds will serve as “Revenue” to offset the increased requirements. A defeasance is a method of using available cash to pay off outstanding debt. The cash is placed in an escrow account held by a trustee to make principal and interest payments on the required payment date for the bonds being defeased. The obligations payable from the escrow are no longer secured by or payable from the revenues initially pledged to their payment. OPERATING BUDGET FISCAL NOTE DATE OF COUNCIL CONSIDERATION: DEPARTMENT: FUND: 10/14/21 Austin Water Combined Utility Revenue Bond SUBJECT: Approve an ordinance amending the Fiscal Year 2021-2022 Combined Utility Revenue Bond Fund (Ordinance No. 20210811-001) to authorize the use of Parity Water/Wastewater Obligation funds held in the Reserve Fund of $20,000,000 for the purpose of defeasing and redeeming certain outstanding bonds secured by the Reserve Fund for a net impact of $0 to the ending balance. CURRENT YEAR IMPACT: Beginning Balance Revenue Interest Other Revenue Total Revenue Transfers In Austin Water Utility TRF WWW Reserve Fund Total Transfers In Total Available Funds Other Requirements Interest payment …
Water & Wastewater Commission Review and Recommendation Government That Works for All COA Strategic Direction: October 6, 2021 Commission Meeting Date: Council Meeting Date: Department: Purchasing October 21, 2021 Client: Joseph Gonzales Agenda Item Recommend approval to award three multi-term contracts with Ferguson Waterworks, Core and Main, LP, and ACT Pipe and Supply, Inc., to provide fire hydrant parts, each for up to five years for a total contract amount not to exceed $2,640,590, divided among the contractors. Amount and Source of Funding Funding in the amount of $528,118 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. The Purchasing Office issued an Invitation for Bids IFB 2200 WJT1006 for these goods. The solicitation issued on May 24, 2021 and it closed on June 10, 2021. Of the three offers received, the recommended contractors submitted lowest responsive offers. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A the October 6, 2021 — To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: These contracts will provide all the necessary fire hydrant parts to be utilized by Austin Water to ensure resiliency for the critical operations and fire protection requirements of the water distribution system in accordance with City, Texas Commission on Environmental Quality, and American Water Works Association water distribution system standards and requirements. The contract will replace a contract that expires on December 23, 2021. The requested authorization amount is based on historical spending and forecasted needs. Contract Detail: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Optional Extension 3 TOTAL Length of Term 2 yrs. 1 yr. 1 yr. 1 yr. 5 yrs. Contract Authorization $1,056,236 $ 528,118 $ 528,118 $ 528,118 $2,640,590 Note: Contract Authorization amounts are based on the City’s estimated annual usage. PRICE ANALYSIS a) Solicitations: 126 notices were sent, including 3 MBE and 0 WBE firms with no M/WBE firms responding. b) Cost Analysis: The proposed …
Water & Wastewater Commission Review and Recommendation Government That Works for All COA Strategic Direction: October 6, 2021 Commission Meeting Date: Council Meeting Date: Department: Purchasing November 4, 2021 Client: Steve Hutton Agenda Item Recommend approval to negotiate and execute a cooperative contract with immixTechnology, Inc., for maintenance and support of Infor software used for tracking and recording service requests, work orders, and asset inspections, for a term of five years in an amount not to exceed $2,520,000. Amount and Source of Funding Funding in the amount of $462,100 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Multiple vendors within this cooperative purchasing program were reviewed for these goods and services. The Purchasing Office has determined this contractor best meets the needs of the department to provide the goods and services required at the best value for the City. N/A October 6, 2021 — To be reviewed by the Water and Wastewater Commission. This procurement was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods and services required for this procurement, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide maintenance and support for Infor software used for tracking and recording service requests, work orders, and asset inspections (linear and vertical) for Austin Water (AW). The maintenance will be for Infor Public Sector asset management software, its integration tool (REST services) and training module (EPAK), and the Infor/Enterprise Asset Management software currently being used for pipeline and treatment operations. AW is heavily dependent on the Infor software products for daily activities of dispatching work crews and operating the water and wastewater treatment plants in tracking maintenance history of plant assets. One of the applications – Infor IPS, is integrated with other systems within AW and other City departments like Public Works, Communications and Technology Management and Austin Energy. The integration with Austin Energy’s billing system is key to support inventory tracking and a critical AW project – My ATX Water. The State of Texas Department of Information Resources cooperative establishes competitively bid contracts that can be utilized by the State and other government agencies through a cooperative agreement. Cooperative agreements save taxpayer …
Water & Wastewater Commission Review and Recommendation Safety COA Strategic Direction: October 6, 2021 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office October 21, 2021 Client: Shay Ralls Roalson Agenda Item Recommend approval to award and execute a construction contract with PGC General Contractors, LLC, for the Handcox Water Treatment Plant Process Building HVAC Improvement project in the amount of $902,765 plus a $90,276.50 contingency, for a total contract amount not to exceed $993,041.50. (District 6) Funding is available in the Fiscal Year 2021-2022 Capital Budget of Austin Water. Amount and Source of Funding Lowest responsive bid of two bids received through a competitive Invitation for Bid solicitation. N/A October 6, 2021 — To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) through the achievements of Good Faith Efforts with 0.94% MBE and 0.55% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The Handcox Water Treatment Plant has a rated treatment capacity of 50 million gallons per day, drawing water from Lake Travis. Construction of the plant was completed in 2014, however some of the process buildings did not include HVAC systems during the initial construction of the plant. The absence of HVAC for three process buildings, the sodium hypochlorite building, the filter building, and the chemical building has created an operational difficulty due to overheating equipment and insufficient ventilation and filtration. This project consists of having HVAC systems added to the sodium hypochlorite building and the filter building backwash blower room. In addition, a salt dust collection system will be added to the sodium hypochlorite building’s brine tank salt offloading area. The project will also improve the ventilation system for the chemical building fluoride room by replacing two existing exhaust fans with larger capacity exhaust fans. Due to the potential for unknown conditions when working in an operating water treatment facility and the need to minimize construction duration and equipment downtime, a 10% contingency in funding has been included to allow for the expeditious processing of any change orders. A contingency is an additional amount of money added to the construction budget to cover any unforeseen construction costs associated with the project. By authorizing the additional contingency funding, Council is authorizing any change orders within the contingency amount. Construction work will occur …
Water & Wastewater Commission Review and Recommendation Mobility; Health and Environment COA Strategic Direction: October 6, 2021 Commission Meeting Date: Council Meeting Date: Department: Public Works October 21, 2021 Client: Shay Ralls Roalson Agenda Item Recommend approval to negotiation and execute an Advance Funding Agreement with Texas Department of Transportation for the relocation and adjustments of existing water and wastewater lines and appurtenances in conflict with the I-35 Capital Express North Roadway Project in the amount of $8,160,611.06 plus a 10% contingency of $816,061.11 for a total amount not to exceed $8,976,672.17. (Districts 1, 4, & 7) Funding is available in the Fiscal Year 2021-2022 Capital Budget of Austin Water. Amount and Source of Funding October 6, 2021 — To be reviewed by the Water and Wastewater Commission. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: N/A N/A N/A This project includes the relocation and adjustments of existing water and wastewater lines in conflict with Texas Department of Transportation (TxDOT) highway improvements along Interstate 35 (IH35) from SH 45 North to US 290. The work consists of relocating and construction of approximately 52,077 Linear Feet (LF) of water lines (WL) and 9,885 LF of wastewater lines (WWL) and appurtenances. This project is federally funded, per the approved Standard Utility Agreement and in accordance with the regulations for federally funded projects, TxDOT is responsible for providing 100% of the engineering and construction costs and reimbursing the City for inspection and administrative cost of the projects, except betterments. The project also provides an opportunity for Austin Water to upgrade its existing infrastructure to better serve the growing Austin metropolitan area. The requested upgrades and additions are considered “betterments” and will be constructed by the TX DOT as part of the project and funded by Austin Water Department. Of the entire 52,077 LF WL and 9,885 LF WWL, the betterment portion consists of construction of approximately 19,825 LF of WL, and approximately 3,202 LF of WWL and construction of new appurtenances including service lines, manholes, gate valves, wet connections, and air release valves within the project limits. The estimated total contract amount associated with construction, relocation, and adjustments of existing infrastructure, including betterments is $ 24,493,569.97. The ILA allows Austin Water to pay TxDOT an amount of $ 8,160,611.06 for construction of betterments plus a 10% construction contingency in the amount of $816,061.11 for a total contract amount of $ 8,976,672.17. …
