Item 5 # 22-3168 Water & Wastewater Commission: October 12, 2022 Council: October 27, 2022 Posting Language Recommend approval to negotiate and execute an amendment to the professional services agreement with CP&Y, Inc., for professional engineering services for the South Austin Regional Wastewater Treatment Plant Trains A & B Improvements project in the amount of $12,628,994.86 for a total contract amount not to exceed $20,578,994.86. (District 2). MBE/WBE This amendment will be awarded in compliance with City Code 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program). Current participation to date is 11% MBE and 23% WBE. Lead Department Financial Services Department – Capital Contracting Client Department Austin Water Assistant Director of Engineering Services, Shay Ralls Roalson Fiscal Note Funding is available in the Capital Budget of Austin Water. Purchasing Language Original contract was awarded through a qualifications-based selection process. Prior Council Action March 23, 2017 – Council authorized negotiation and execution of amendment for final design phase services in the amount of $4,950,000. March 20, 2014 – Council authorized a professional services agreement with CP&Y, Inc. for the South Austin Regional Wastewater Treatment Plant Trains A & B Improvements project. Council Committee, Boards and Commission Action October 12, 2022 – To be reviewed by the Water & Wastewater Commission. March 8, 2017 – Recommended by the Water and Wastewater Commission on a 7-0 vote with Commissioner Penn recusing and Commissioner Michel and Ho absent. March 12, 2014 – Recommended by the Water and Wastewater Commission on a 6-0-1 vote with Commissioner Fishbeck abstaining. Additional Backup Information The South Austin Regional Wastewater Treatment Plant (SAR WWTP) is currently permitted to treat 75 million gallons a day (MGD) of wastewater. The first treatment train, Train A, was constructed between 1984 and 1986. Treatment Train B and the tertiary filtration process were constructed between 1986 and 1988. The treatment plant was expanded to 75 MGD capacity with the construction of treatment Train C in 2005. The plant receives wastewater flow from Austin Water’s sanitary sewer collection system and treats it before returning it to the Colorado River. SAR WWTP is also a key Item 5 # 22-3168 Water & Wastewater Commission: October 12, 2022 Council: October 27, 2022 facility in meeting Austin’s reclaimed water needs for non-potable water such as irrigation and cooling towers. Train A and B at the SAR WWTP make up a large portion of the plant’s treatment …
Item 6 # 22-3175 Water &Wastewater Commission: October 12, 2022 Council: October 27, 2022 Posting Language Recommend approval to execute an amendment to the Advance Funding Agreement with Texas Department of Transportation (TxDOT) for the relocation and adjustments of existing water lines and appurtenances in conflict with the TxDOT Boyce Lane Roadway Improvements project at Harris Branch Creek in the amount of $79,599.88, for a total amount not to exceed $174,110.68. (District 1). Lead Department Public Works Department Client Department Austin Water Assistant Director of Engineering Services, Shay Ralls Roalson Fiscal Note Funding in available in the Fiscal Year 2022-2023 Capital Budget of Austin Water. Prior Council Action June 28, 2018 – Approved authorization to negotiate and execute of an Advance Funding Agreement with Texas Department of Transportation (TxDOT) for the relocation and adjustments of existing waterlines and appurtenances in conflict with the TxDOT Boyce Lane Roadway Improvements project at Harris Branch Creek in the amount of $94,510.80. Council Committee, Boards and Commission Action October 12, 2022 – To be reviewed by the Water & Wastewater Commission. June 13, 2018 – Approved by the Water and Wastewater Commission unanimously on Commissioner Castleberry’s motion and Commissioner Turrieta’s second on an 8-0 vote with Commissioners Maia, Parton & Schmitt absent. Additional Backup Information This project involved the relocation and adjustments of an existing water line and appurtenances in conflict with TxDOT’s Boyce Lane Roadway Improvements project at Harris Branch Creek project. The work consisted of relocating approximately 250 linear feet of an 8-inch diameter water line, including appurtenances. Per the approved Interlocal Agreement with TxDOT, the construction of this relocation was included in the TxDOT’s contract. The previously approved Interlocal Agreement allowed Austin Water to pay TxDOT a total not to exceed $94,510.80; estimated construction amount of $78,759.00 plus a 20% contingency of $15,751.80. Reason for the Amendment: Austin Water’s existing water and wastewater lines were required to be relocated due to conflict with TXDOT roadway improvement. Executing this Advanced Funding Agreement allowed for the relocation and construction of the City of Austin water and wastewater facilities under the TxDOT construction contract, to reduce impact to the public. Item 6 # 22-3175 Water &Wastewater Commission: October 12, 2022 Council: October 27, 2022 The July 2018 engineer’s estimate prior to TxDOT bid was $78,759.00, but the lowest bid for the work was $148,535, a difference of $69,776. In addition to the price difference, …
PENDING: WWWC Approval October 12, 2022 2023 WATER AND WASTEWATER COMMISSION MEETING SCHEDULE *January 18, 2023 - 3rd Wednesday February 8, 2023 - 2nd Wednesday March 8, 2023 - 2nd Wednesday April 12, 2023 - 2nd Wednesday May 10, 2023 - 2nd Wednesday *June 7, 2023 - 1st Wednesday *July 19, 2023 - 3rd Wednesday August 9, 2023 - 2nd Wednesday September 13, 2023 - 2nd Wednesday October 11, 2023 - 2nd Wednesday November 8, 2023 - 2nd Wednesday *December 6, 2023 - 1st Wednesday All Water and Wastewater Commission Meetings will be held at 6:00pm. *Denotes meeting conflicts with 2nd Wednesdays. The Meeting Agenda and back up material will be available and posted at least 72 hours prior to the meeting date. Please contact Blanca Madriz at 512-972-0115 for additional information.
My ATX Water PROGRAM UPDATE Rick Coronado, Assistant Director, Operations Randi Jenkins, Assistant Director, Customer Experience WATER & WASTEWATER COMMISSION MEETING October 12, 2022 Agenda Deployment Progress Lessons Learned myatxwater.org DEPLOYMENT PROGRESS Cumulative Meter Installations 43.2 Million Gallons estimated water savings through leak alert system LESSONS LEARNED INFRASTRUCTURE & TECHNOLOGY Pre-install field surveys DCU installation Dual Data Center failsafe Event management Equipment performance under extreme weather conditions CUSTOMER SERVICE Utilizing real-time data to address metering issues Eliminates post-billing reports and manual analysis Adjustment to Service Level Agreements Emergency Notifications Billing and Leak Notifications COMMUNICATIONS COVID19 created need to pivot to virtual communications Developed Communication Plan for Pilot based on finding from Surveys and Focus Groups Re-Evaluated Communication Plan after Pilot, and adjusted for Full Deployment COMMUNICATIONS Customer issues are minimized or non-existent when Communication Plan is followed Most successful component has been post-install email campaign Change Management to review issues from Customer’s Point of View
WATER AND WASTEWATER COMMISSION REGULAR CALLED MEETING MINUTES Wednesday, October 12, 2022 The Water and Wastewater Commission convened in a regular meeting on October 12, 2022, at Austin Energy Headquarters, 4815 Mueller Boulevard, Austin, Texas. Chair Lee called the Water and Wastewater Commission to order at 6:04 p.m. Commission Members in Attendance: Chien Lee (Chair), Christianne Castleberry (Vice-Chair), Jesse Penn, Alex Navarro, Travis Michel, Judy Musgrove Commission Members Absent: William Moriarty, Grant Fisher, Susan Turrieta PUBLIC COMMUNICATION: GENERAL There was one speaker registered for Public Communication, Jim Adcock. APPROVAL OF MINUTES 1. Approve the minutes of the September 14, 2022, regular meeting of the Water and Wastewater Commission. The minutes from the September 14, 2022, regular meeting were approved on Commissioner Michel’s motion and Vice-Chair Castleberry’s second on a 6-0 vote with Commissioners Moriarty, Fisher and Turrieta absent and two vacancies. DISCUSSION ITEMS 2. Recommend approval to negotiate and execute a contract with Alfa Laval Inc. to provide belt press parts for a term of five years in an amount not to exceed $525,000. The motion to approve the recommendation was approved on a 6-0 vote on Commissioner Michel’s motion, Vice Chair Castleberry’s second, with Commissioners Moriarty, Fisher and Turrieta absent and two vacancies. 3. Recommend approval to award and execute a construction contract with M. A. Smith Contracting Co., Inc., for the Zilker Water and Wastewater Pipeline Renewal Rebid project in the amount of $9,105,250.25 plus a $910,525.03 contingency, for a total contract amount not to exceed $10,015,775.28. (District 5). The motion failed to approve the recommendation on a 4-0 vote on Vice-Chair Castleberry’s motion, Chair Lee’s second due to a lack of affirmative votes with two recusals from Commissioners Penn and Michel, Commissioners Moriarty, Fisher, and Turrieta absent and two vacancies. 4. Recommend to award and execute a construction contract with MWH Constructors, Inc., for the South Austin Regional Wastewater Treatment Plant Trains A & B Improvements project in the amount of $116,000,852.00, plus a $11,600,085.20 contingency, for a total contract amount not to exceed $127,600,937.20. (District 2). The motion failed to approve the recommendation on a 5-0 vote on Commissioner Michel’s motion, Vice-Chair Castleberry’s second due to a lack of affirmative votes with one recusal from Commissioner Penn, Commissioners Moriarty, Fisher, and Turrieta absent and two vacancies. 5. Recommend approval to negotiate and execute an amendment to the professional services agreement with CP&Y, Inc., for professional engineering …
Regular Meeting of the Water and Wastewater Commission September 14, 2022 — 6:00 pm Austin Energy Headquarters 4815 Mueller Boulevard Austin, Texas Some members may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live For more information go to: http://www.austintexas.gov/wwc Public comment will be allowed in-person or remotely by telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. To register, call or email the board liaison at 512-972-0115 or Blanca.Madriz@austintexas.gov . To register to speak in person, people must sign up at least ten minutes before the meeting is called to order. Commissioners: William Moriarty (Mayor) Jesse Penn (District 1) Alex Navarro (District 2) Travis Michel (District 3) Chien Lee, Chair (District 4) Christianne Castleberry, Vice Chair (District 5) Vacant (District 6) Judy Musgrove (District 7) Vacant (District 8) Grant Fisher (District 9) Susan Turrieta (District 10) CALL TO ORDER PUBLIC COMMUNICATION: GENERAL APPROVAL OF MINUTES 1. Approval of minutes from the August 10, 2022, regular meeting of the Water and Wastewater Commission. DISCUSSION AND POSSIBLE ACTION ON RECOMMENDATIONS TO COUNCIL 2. Recommend approval to award a contract with RE2D, Inc. to provide inspection, repair, and testing of stationary cranes, for a term of five years in an amount not to exceed $396,000. 3. Recommend approval to negotiate and execute a cost participation agreement with Blackburn Group, LLC for the City to reimburse the developer for an amount not to exceed $668,000.00 for costs associated with the design and construction of an oversized water main and appurtenances related to Service Extension Request No. 3985R that will provide water service to a proposed mixed-use development located at 5601 Durango Pass. (District 1) The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY users’ route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact Blanca Madriz at Blanca.Madriz@austintexas.gov. 4. Recommend approval to negotiate …
Item 2 #22-2972 Water &Wastewater Commission: September 14, 2022 Council: September 29, 2022 Posting Language Recommend approval to award a contract with RE2D, Inc. to provide inspection, repair, and testing of stationary cranes, for a term of five years in an amount not to exceed $396,000. MBE/WBE This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no certified M/WBEs; therefore, no subcontracting goals were established. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Operations, Rick Coronado Fiscal Note Funding in the amount of $79,200 is available in the Fiscal Year 2022-2023 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Financial Services Department issued an Invitation for Bids (IFB) 2200 JOG1028 for these services. The solicitation was issued on June 20, 2022 and closed on July 21, 2022. Of the two offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing, is available for viewing on the City’s Financial Services, website, Austin Finance Online. Link: Solicitation Document. Prior Council Action: N/A Council Committee, Boards and Commission Action: September 14, 2022 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: The contract will provide annual inspections, repairs, and testing of stationary cranes at all water and wastewater treatment facilities, remote pump stations, lift stations, and package plants. All stationary cranes are used by Facility Maintenance staff daily to handle loading, unloading, heavy equipment and materials as well as during repairs of large process equipment. The contractor will be responsible for conducting visual inspections of the integrity and operation of all stationary cranes according to Occupational Safety and Health Administration, American Society of Mechanical Engineers, and American National Standard Institute standards. The contractor shall also conduct several tests such as ultrasonic, magnetic particle, and dye penetrant testing in accordance with the various American Society for Testing and Materials standards as well as provide repairs as needed. Item 2 #22-2972 Water &Wastewater Commission: September 14, 2022 Council: September 29, 2022 The contract will replace two current contracts, one of which will expire November 11, 2022. The requested authorization amounts for this contract were determined …
Item 3 # 22-2899 Water & Wastewater Commission: September 14, 2022 Council: September 29, 2022 Posting Language Recommend approval to negotiate and execute a cost participation agreement with Blackburn Group, LLC for the City to reimburse the developer for an amount not to exceed $668,000.00 for costs associated with the design and construction of an oversized water main and appurtenances related to Service Extension Request No. 3985R that will provide water service to a proposed mixed-use development located at 5601 Durango Pass. (District 1) Lead Department Austin Water Client Department Austin Water Assistant Director of Environmental, Planning & Development Services, Kevin Critendon Fiscal Note Funding is available in the Fiscal Year 2022-2023 Capital Budget of Austin Water. Prior Council Action N/A Council Committee, Boards and Commission Action September 14, 2022 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information The East Parke Subdivision Phase 2 project consists of approximately 30.42 acres of land out of the approximately 68-acre East Parke Subdivision located at 5601 Durango Pass (the “Property”). The Property is located entirely within the City of Austin’s (the “City”) Full-Purpose Jurisdiction, Impact Fee Boundary, Austin Water’s service area for water, the Desired Development Zone, and the Walnut Creek Watershed. A map of the property location is attached. Blackburn Group, LLC (the “Applicant”) is proposing to develop approximately 300 multi-family units and approximately 110,000 sq. ft. of retail space. The Applicant requested that the City provide water utility service to the Property as proposed in Service Extension Request (SER) No. 3985R. Austin Water will also provide retail wastewater service to the Property. In accordance with Chapter 25-9 of the City Code, the City has asked the Applicant to oversize the water main in order to serve additional properties within the Central water pressure zone consistent with the City’s long range planning goals for this area. If approved by City Council, the City will cost participate in this construction project only to the extent of the City’s proportionate share of the oversized main. The proposed oversized improvements include construction of approximately 3,100 feet of 16-inch water main from the existing 16-inch water main located at the northwest corner of the Property, south along the western boundary of the Property to the existing 16-inch water main located south of Loyola Lane in Ed Bluestein Boulevard. Item 3 # 22-2899 Water & Wastewater Commission: September 14, 2022 Council: September …
Item 4 # 22-2900 Water & Wastewater Commission: September 14, 2022 Council: September 29, 2022 Posting Language Recommend approval to negotiate and execute a cost participation agreement with Blackburn Group, LLC for the City to reimburse the developer for an amount not to exceed $2,412,000.00 for costs associated with the design and construction of an oversized gravity wastewater main and appurtenances related to Service Extension Request No. 3986R2 that will provide wastewater service to a proposed mixed-use development located at 5601 Durango Pass. (District 1) Lead Department Austin Water Client Department Austin Water Assistant Director of Environmental, Planning & Development Services, Kevin Critendon Fiscal Note Funding is available in the Fiscal Year 2022-2023 Capital Budget of Austin Water. Prior Council Action May 21, 2020 - Council authorized the negotiation and execution of a cost reimbursement agreement for Phase 1 of the East Parke Subdivision development. Council Committee, Boards and Commission Action September 14, 2022 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information The East Parke Subdivision Phase 2 project consists of approximately 30.42 acres of land out of the approximately 68-acre East Parke Subdivision located at 5601 Durango Pass (the “Property”). The Property is located entirely within the City of Austin’s (the “City”) Full-Purpose Jurisdiction, Impact Fee Boundary, Austin Water’s service area for wastewater, the Desired Development Zone, and the Walnut Creek Watershed. A map of the property location is attached. Blackburn Group, LLC (the “Applicant”) is proposing to develop East Parke Subdivision Phase 2 with approximately 300 multi-family units and approximately 110,000 sq. ft. of retail space. The Applicant requested that the City provide wastewater utility service to the Property as proposed in Service Extension Request (SER) No. 3986R2. Austin Water will also provide retail water service to the Property. Prior Council Action City Council on May 21, 2020, authorized the negotiation and execution of a Cost Reimbursement Agreement (“Agreement”) to allow for reimbursement up to $2,782,025 for hard costs and soft costs for the oversized portion of the East Parke Subdivision Phase 1 wastewater improvements required in the SER-3986R. Current Request In accordance with Chapter 25-9 of the City Code, the City has asked the Applicant to oversize the Phase 2 gravity wastewater main in order to serve additional properties within the Walnut Creek Item 4 # 22-2900 Water & Wastewater Commission: September 14, 2022 Council: September 29, 2022 drainage basin consistent with …
Item 5 # 22-2901 Water & Wastewater Commission: September 14, 2022 Council: September 29, 2022 Posting Language Recommend approval of a resolution authorizing Austin Water to continue a pilot program and issue incentives during Fiscal Year 2022-2023 for alternative onsite water reuse systems for large new commercial and multi-family developments under Austin Water’s regulatory framework in a total aggregate amount not to exceed $1,000,000, and not to exceed $500,000 for each individual project. Lead Department Austin Water Client Department Austin Water Assistant Director of Environmental, Planning & Development Services, Kevin Critendon Fiscal Note Funding is available in the Fiscal Year 2022-2023 Operating Budget of Austin Water. Prior Council Action November 29, 2018 – City Council approved the Water Forward Plan on a 10-0 vote. December 11, 2019 – City Council voted to approve the Land Development Code Revision directing Austin Water to establish a regulatory program and an incentive program for onsite Water Reuse Systems on first reading on a 7-4 vote. February 13, 2020 – City Council voted to approve the Land Development Code Revision directing Austin Water to establish a regulatory program and an incentive program for Onsite Water Reuse Systems on second reading on a 7-4 vote. December 10, 2020 – City Council voted to approve an ordinance establishing City Code Chapter 15- 13 relating to treatment, monitoring, and reporting regulations for Onsite Water Reuse Systems on a 10-0 vote. April 22, 2021 – City Council voted to initially approve the Pilot Incentive Program for Onsite Water Reuse Systems for Fiscal Year 2020-2021 for the installation of alternative onsite water reuse systems up to a total aggregate amount of $1,000,000 and not to exceed $500,000 for each project on a 10-1 vote. September 30, 2021 – City Council voted to reauthorize the Pilot Incentive Program for Onsite Water Reuse Systems for Fiscal Year 2021-2022 for the installation of alternative onsite water reuse systems up to a total aggregate amount of $1,000,000 and not to exceed $500,000 for each project on a 10-1 vote. Council Committee, Boards and Commission Action September 14, 2022 - To be reviewed by the Water & Wastewater Commission. September 20, 2022 – To be reviewed by the Resource Management Commission. Additional Backup Information A recommendation in the 2018 Water Forward Plan (Plan) approved by City Council included the development and adoption of an ordinance requiring the use of alternative onsite water for large, …
Item 6 # 22-2935 Water & Wastewater Commission: September 14, 2022 Council: September 29, 2022 Posting Language Recommend approval of an ordinance amending the Fiscal Year 2022-2023 Combined Utility Revenue Bond Redemption Fund (Ordinance No. 20220817-004) to increase the transfer in from the Water and Wastewater Reserve Fund by $18,000,000 and increase other bond debt service requirement expenditures by $18,000,000 for the purpose of defeasing and redeeming certain outstanding bonds secured by the Reserve Fund. Lead Department Austin Water Client Department Austin Water Assistant Director of Financial Services, Joseph Gonzales Fiscal Note A fiscal note is attached. Prior Council Action August 17, 2022 – Council approved the Fiscal Year 2022-2023 Combined Utility Revenue Bond Redemption Fund Council Committee, Boards and Commission Action N/A Additional Backup Information Debt Service Reserve funds are restricted funds that are set-aside to provide additional security to Austin Water’s revenue bond holders. Because most of Austin Water’s Debt Service Reserve funds were funded with proceeds from prior bond issuances, such funds are only permitted to be used towards debt service and are not available for any other purpose. As outstanding revenue bonds mature or are refinanced with new revenue bonds that do not require a Debt Service Reserve fund, the restricted Debt Service Reserve funds will be utilized by contributing the funds as part of a revenue bond refinancing transaction or will be utilized to defease (prepay) outstanding revenue bonds. To utilize the excess reserve funds, the Combined Utility Revenue Bond Redemption Fund’s requirements must be increased. There will be a $0 net impact as the reserve proceeds will serve as “Revenue” to offset the increased requirements. The prepayment of debt with Debt Service Reserve funds will reduce future interest costs to ratepayers. The use of Debt Service Reserve funds is in part contingent upon the issuance of refunding bonds being authorized by City Council under a separate ordinance. A defeasance is a method of using available cash to pay off outstanding debt. The cash is placed in an escrow account held by a trustee to make principal and interest payments on the required payment date for the bonds being defeased until either the optional redemption date or maturity date of the defeased bonds. The obligations payable from the escrow are no longer secured by or payable from the revenues initially pledged to their payment. Strategic Outcome(s) Government that Works for All OPERATING BUDGET FISCAL NOTE …
Item 2 #22-2972 Water &Wastewater Commission: September 14, 2022 Council: September 29, 2022 Posting Language Recommend approval to award a contract with RE2D, Inc. to provide inspection, repair, and testing of stationary cranes, for a term of five years in an amount not to exceed $396,000. MBE/WBE This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no certified M/WBEs; therefore, no subcontracting goals were established. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Operations, Rick Coronado Fiscal Note Funding in the amount of $79,200 is available in the Fiscal Year 2022-2023 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Financial Services Department issued an Invitation for Bids (IFB) 2200 JOG1028 for these services. The solicitation was issued on June 20, 2022 and closed on July 21, 2022. Of the two offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing, is available for viewing on the City’s Financial Services, website, Austin Finance Online. Link: Solicitation Document. Prior Council Action: N/A Council Committee, Boards and Commission Action: September 14, 2022 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: The contract will provide annual inspections, repairs, and testing of stationary cranes at all water and wastewater treatment facilities, remote pump stations, lift stations, and package plants. All stationary cranes are used by Facility Maintenance staff daily to handle loading, unloading, heavy equipment and materials as well as during repairs of large process equipment. The contractor will be responsible for conducting visual inspections of the integrity and operation of all stationary cranes according to Occupational Safety and Health Administration, American Society of Mechanical Engineers, and American National Standard Institute standards. The contractor shall also conduct several tests such as ultrasonic, magnetic particle, and dye penetrant testing in accordance with the various American Society for Testing and Materials standards as well as provide repairs as needed. Item 2 #22-2972 Water &Wastewater Commission: September 14, 2022 Council: September 29, 2022 The contract will replace two current contracts, one of which will expire November 11, 2022. The requested authorization amounts for this contract were determined …
Lead Strategies Update Matt Cullen, P.E. | Water & Wastewater Commission September 14, 2022 Agenda Background/Austin’s history EPA’s Lead and Copper Rule Revisions Lead Service Line Inventory Federal Funding for Lead Related Work Additional Requirements: School and Child Care Facility Education and Sampling EPA’s Lead and Copper Rule Revisions (LCRR) Goal: Further reduce exposure to lead in drinking water Final LCRR regulations issued on January 15, 2021 Placed under federal review until December 16, 2021, when made effective Current LCRR compliance date for water systems: October 16, 2024 • Complete Lead Service Line Inventory facilities over five-year period • Begin mandatory public education activities and coordination of lead sampling for schools & childcare EPA is preparing Lead and Copper Rule Improvement to be released prior to October 2024 Lead Service Line Inventory Lead pipe Identify water service line materials • Includes public and private service line Categorize service line material • Non-lead • Lead • Lead Status Unknown • Galvanized Requiring Replacement Complete by October 16, 2024 and submit to TCEQ AW Goal: All service lines in “non-lead” category Lead Service Line Inventory Meters in AW’s System • Total – 252,000 • Non-lead due to age – 196,000 • Non-lead due to field investigation – 17,350 • Galvanized – 1,350 • Still to be field investigated – 37,300 On track to be complete by late 2023/ early 2024 Public Side Materials 1,350 37,300 213,350 Not Lead TBD Galvanized Private Side Materials 700 37,300 214,000 Not Lead TBD Galvanized Federal Funding for Lead Related Work Funding allotted in the 2021 Bipartisan Infrastructure Law (BIL) through the Drinking Water State Revolving Fund (DWSRF) AW submitted the galvanized service replacement program to Texas Water Development Board (TWDB) for funding, but the project was not selected. AW continuously analyzes projects for potential DWSRF funding. AW is tracking costs for developing inventory, future school and childcare sampling, and potential galvanized service replacements. School & Child Care Facility Activities Regulatory requirements beginning as of October 16, 2024: Provide lead education materials to all schools and licensed childcare facilities • Health risk information • EPA’s 3Ts for Reducing Lead in Drinking Water Toolkit Coordinate and schedule for lead sampling of facilities between Oct. 2024 – Oct. 2029 • Required for all elementary schools and childcare …
Regular Called Meeting of the Water and Wastewater Commission August 10, 2022 — 6:00 pm Austin Energy Headquarters 4815 Mueller Boulevard Austin, Texas Some members may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live For more information go to: http://www.austintexas.gov/wwc Public comment will be allowed in-person or remotely by telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. To register, call or email the board liaison at 512-972-0115 or Blanca.Madriz@austintexas.gov . To register to speak in person, people must sign up at least ten minutes before the meeting is called to order. Commissioners: William Moriarty (Mayor) Jesse Penn (District 1) Alex Navarro (District 2) Travis Michel (District 3) Chien Lee, Chair (District 4) Christianne Castleberry, Vice Chair (District 5) Vacant (District 6) Judy Musgrove (District 7) Vacant (District 8) Grant Fisher (District 9) Susan Turrieta (District 10) CALL TO ORDER PUBLIC COMMUNICATION: GENERAL APPROVAL OF MINUTES 1. Approval of minutes from the July 20, 2022, special called meeting of the Water and Wastewater Commission. DISCUSSION AND POSSIBLE ACTION ON RECOMMENDATIONS TO COUNCIL 2. Recommend approval to negotiate and execute a cooperative contract with DeSpain & Associates, Inc. d/b/a DAI Source for maintenance and support of a web-based integrated business intelligence suite, for a term of three years in an amount not to exceed $400,000. 3. Recommend approval to negotiate and execute a contract with HORIZON Lab Systems, LLC to provide laboratory information management software licenses, maintenance, and managed support services, for a term of five years in an amount not to exceed $720,000. 4. Recommend approval to award a contract with Vanguard Utility Service, Inc. d/b/a VUS Inc. to provide large diameter water meter exchange services, for a term of four years in the amount not to exceed $2,000,000. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY users’ route through Relay Texas at 711. For …
Item 2 # 22-2411 Water &Wastewater Commission: August 10, 2022 Council: September 1, 2022 Posting Language Recommend approval to negotiate and execute a cooperative contract with DeSpain & Associates, Inc. d/b/a DAI Source for maintenance and support of a web-based integrated business intelligence suite, for a term of three years in an amount not to exceed $400,000. MBE/WBE This procurement was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this procurement, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Lead Department Financial Services Department Client Department Austin Water Chief Information Officer, David Johnson Fiscal Note Funding in the amount of $119,784 is contingent upon approval of the Fiscal Year 2022-2023 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language Multiple contractors within this cooperative purchasing program were reviewed for these services. The Financial Services Department has determined this contractor best meets the needs of the department to provide the services required at the best value for the City. Council Committee, Boards and Commission Action August 10, 2022 - To be reviewed by the Water & Wastewater Commission Additional Backup Information The contract will provide maintenance and support of IBM Cognos, a web-based integrated business intelligence suite, for Austin Water. IBM Cognos software is used for reports and dashboards that include key performance indicators related to safety, equity, performance measures, customer service, water conservation reports, and treatment asset data. IBM Cognos is used by various divisions within Austin Water including finance, human resources, engineering, pipeline operations, and laboratory. The State of Texas Department of Information Resources cooperative establishes competitively bid contracts that can be utilized by the State and other government agencies through a cooperative agreement. Cooperative agreements save taxpayer dollars by leveraging the State’s volume-buying power to drive down costs on hundreds of contracts through a streamlined cooperative purchasing program. Strategic Outcome(s) Government that Works for All
Item 3 # 22-2412 Water &Wastewater Commission: August 10, 2022 Council: September 1, 2022 Posting Language Recommend approval to negotiate and execute a contract with HORIZON Lab Systems, LLC to provide laboratory information management software licenses, maintenance, and managed support services, for a term of five years in an amount not to exceed $720,000. MBE/WBE Sole source contracts are exempt from the City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Operations, Rick Coronado Fiscal Note Funding in the amount of $120,000 is contingent upon approval of the Fiscal Year 2022-2023 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language Sole Source Council Committee, Boards and Commission Action August 10, 2022 - To be reviewed by the Water & Wastewater Commission Additional Backup Information The contract will provide laboratory information management software licenses, maintenance, and managed support services for Austin Water’s existing HORIZON Laboratory Information Management System (LIMS). The HORIZON LIMS platform enables the Austin Water Laboratory Services Division to house all analytical data, and functions as the hub for other major laboratory functions and to communicate, generate, and deliver reports to state and federal agencies as well as to its customers. Austin Water Laboratory Division maintains laboratories at three locations and is accredited in accordance with the Texas Commission on Environmental Quality (TCEQ) and The National Environmental Laboratories Accreditation Conference Institute (TNI) requirements. This contract will enable the laboratory to continue to meet all existing and future TCEQ/TNI accreditation requirements as well as the overall laboratory LIMS needs. Austin Water Laboratory Services Division staff use the LIMS daily to produce over 200 regulatory compliance reports annually. HORIZON Lab Systems, LLC is the sole supplier and authorized Services Company for the HORIZON Laboratory Information Management System, including HORIZON Data Management, HORIZON Field, HORIZON Logbooks, and instrument interfacing products. Additional software, Item 3 # 22-2412 Water &Wastewater Commission: August 10, 2022 Council: September 1, 2022 services, support, and training relating to the HORIZON product are not available from any other supplier source. Strategic Outcome(s) Government that Works for All
Item 4 # 22-2638 Water &Wastewater Commission: August 10, 2022 Council: September 1, 2022 Posting Language Recommend approval to award a contract with Vanguard Utility Service, Inc. d/b/a VUS Inc. to provide large diameter water meter exchange services, for a term of four years in the amount not to exceed $2,000,000. MBE/WBE This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Customer Experience, Randi Jenkins Fiscal Note Funding in the amount of $166,666 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language The Financial Services Department issued an Invitation for Bids (IFB) 2200 WJT1015 for these services. The solicitation was issued on March 18, 2022 and closed on May 2, 2022. The recommended contractor submitted the only responsive offer. A complete solicitation package, including a tabulation of the bid received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. Council Committee, Boards and Commission Action August 10, 2022 - To be reviewed by the Water & Wastewater Commission Additional Backup Information Austin Water (AW) is currently rolling out a citywide smart water meter program called My ATX Water. This program is modernizing AW's water metering system by replacing more than 250,000 analog water meters with digitally read water meters connected to a wireless network by 2025. Of the nearly 250,000 analog water meters scheduled for replacement, approximately 450 large- diameter meters are incompatible and need replacement to complete the My ATX Water project deployment. This contract will ensure the large-diameter meters meet the same installation timeframe by exchanging up to 40 meters per month. Large-diameter meter replacements often require heavy equipment, right-of-way and street closure permits, confined space entry requirements, and extensive commercial property coordination, requiring a dedicated resource. Strategic Outcome(s) Health and Environment
Item 5 # 22-2659 Water &Wastewater Commission: August 10, 2022 Council: September 15, 2022 Posting Language Recommend approval to award a contract with TSG Industries, LLC for portable office trailers in an amount not to exceed $492,880. MBE/WBE This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established). Lead Department Financial Services Department Client Department Austin Water Assistant Director of Operations, Rick Coronado Fiscal Note Funding is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Purchasing Language The Financial Services Department issued an Invitation for Bids (IFB) 2200 MLJ1005 for these goods. The solicitation was issued on April 25, 2022 and closed on May 24, 2022. Of the two offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. Council Committee, Boards and Commission Action August 10, 2022 - To be reviewed by the Water & Wastewater Commission Additional Backup Information The contract is for a one-time purchase of five new portable office trailers to be used at Austin Water locations throughout the City. The contractor services will include delivery, installation, and skirting of 12’ x 44’ portable office trailers to be installed at Ullrich Water Treatment Plant, Davis Water Treatment Plant, Hornsby Bend Biosolids Management Facility, Govalle Occupational Development and Support, and Webberville Service Center. As part of the outcome of Winter Storm Uri After Action Report and Emergency Preparedness Plan, the portable office trailers are needed to provide additional office space for essential staff, enabling them to report directly to assigned facilities, provide direct service as required, and reduce reaction time in emergency situations. The trailers will also provide a location for personnel to office while serving as essential personnel during emergency events. The electrical, sewer, water, and communications setup will be handled internally by Austin Water. Strategic Outcome(s) Government that Works for All, Safety
