Winter Storm Uri Implementation Plan QUARTERLY UPDATE Water & Wastewater Commission | March 9, 2022 Presentation Overview Prioritization, Implementation and Reporting Community Outreach and Messaging Winterization of Operations Stephanie Sue, P.E. Water Treatment Operations Manager Emergency Management Anna Bryan-Borja Assistant Director of Business Services Infrastructure Improvements Priorities Shay Ralls Roalson, P.E. Assistant Director of Engineering Services 2 Prioritization, Implementation & Reporting Prioritization – Commission Working Group Recommendations Implementation – Executive Chaired Teams • Community Outreach and Messaging (AD Randi Jenkins) • Operations (AD Rick Coronado) • CIP Projects (AD Shay Ralls-Roalson) • Emergency Management (AD Anna Bryan-Borja) • Systems Planning (AD Kevin Critendon) • Master Steering Committee (Director Greg Meszaros) Reporting • Quarterly Austin Water Oversight Committee Meetings • Quarterly Commission Meetings Example - 2018 Colorado River Flood 3 Status of Recommendations, as of March 2022 Parent Level Recommendation Count Percentage 43 28 8 79 54% 35% 10% 100% Status Completed Ongoing Not Started Grand Total 4 Community Outreach and Messaging 5 Communications Strategies Key Recommendations Adjust and enhance Winter Weather Preparedness messaging Increase use of My ATX Water portal notifications during emergencies Conduct targeted outreach to multi-family properties Enhance guidance and training for use of public notification systems 6 Winter Weather Preparedness Materials Tips, Social Posts, Notifications in 6 languages Toolkit Distribution Educational Videos and Tools 7 Additional Actions Underway Notifications Improvements • Warn Central Texas – preloaded service area maps • My ATX Water – staff cross-training, Standard Operating Procedures Media Coordination • Updates timed to align with news cycle • Radio ads convert to emergency messaging 3-1-1 Coordination • Service request routing improvements Multifamily Outreach • Winter Preparedness e-newsletter developed with Austin Energy • Quarterly communications planned 8 Service Outage Map 9 Emergency Management 10 Emergency Response Plan Updated Revised Emergency Response Plan includes: Extreme Cold Response Plan Decision Matrices: • Extreme Cold Conditions • General Operations Conditions Enhanced Emergency Communications Emergency Alternate Drinking Water Supplies Added Data on Wastewater Facilities Emergency Water Use Restrictions Procedures 11 Emergency Supplies Hub Warehouse Equipped for Incidents and Emergencies • Shelter in Place Supplies for staff: cots, blankets, meals ready to eat, bottled water, and hygiene kits • Emergency water distribution supplies for customers: bottled water, water totes, fire hydrant adaptors Two Potable Water Trucks Delivered …
Water & Wastewater Commission Regular Meeting Minutes March 9, 2022 APPROVED: April 13, 2022 The Water and Wastewater Commission convened in a regular called meeting on March 9, 2022, at Austin Energy Headquarters, 4815 Mueller Boulevard in Austin, Texas and via videoconference. AGENDA Commissioners: William Moriarty (Mayor) Jesse Penn (District 1) Alex Navarro (District 2) Travis Michel (District 3) Chien Lee, Chair (District 4) Christianne Castleberry, Vice Chair (District 5) Vacant (District 6) Judy Musgrove (District 7) Christy Williams (District 8) Grant Fisher (District 9) Susan Turrieta (District 10) Commissioners in Attendance: William Moriarty, Jesse Penn, Alex Navarro, Travis Michel, Chien Lee, Christianne Castleberry, Judy Musgrove, Christy Williams, Grant Fisher, Susan Turrieta CALL TO ORDER The meeting was called to order at 6:12 p.m. by Chair Lee. PUBLIC COMMUNICATION: GENERAL There were no registered speakers for Public Communication. A. APPROVAL OF MINUTES The minutes from the February 16, 2022 Water and Wastewater regular called meeting were approved on a 9-0 vote on Commissioner Moriarty’s motion and Commissioner Michel’s second with Commissioner Turrieta off the dais and one vacancy. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to negotiate and execute a contract with Eurofins Abraxis, Inc. to provide consumable test kits for water monitoring analysis, for a term of five years in an amount not to exceed $500,000. Recommended by the Water and Wastewater Commission on a 9-0 vote on Commissioner Moriarty’s motion and Commissioner Musgrove’s second with Commissioner Turrieta off the dais and one vacancy. 2. Recommend approval to award a contract with Chemrite, Inc. to provide liquid sodium permanganate, for a term of five years in the amount not to exceed $4,109,500. Recommended by The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY users route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact Blanca Madriz at Blanca.Madriz@austintexas.gov. the Water and Wastewater Commission on a 9-0 vote on Commissioner Moriarty’s motion and Commissioner Musgrove’s second with Commissioner Turrieta off the dais and one vacancy. 3. Recommend approval …
Water and Wastewater Commission February 16, 2022 — 6:00 p.m. Austin Energy Headquarters 4815 Mueller Boulevard Austin, Texas Some members may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live For more information go to: http://www.austintexas.gov/wwc Public comment will be allowed in-person or remotely by telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. To register, call or email the board liaison at 512-972-0115 or Blanca.Madriz@austintexas.gov . Citizens wishing to speak in person on the agenda and non-agenda related items must sign up at least ten minutes before the meeting is called to order. Commissioners: William Moriarty (Mayor) Jesse Penn (District 1) Vacant (District 2) Travis Michel (District 3) CALL TO ORDER Chien Lee, Chair (District 4) Christianne Castleberry, Vice Chair (District 5) Vacant (District 6) Judy Musgrove (District 7) Christy Williams (District 8) Grant Fisher (District 9) Susan Turrieta (District 10) PUBLIC COMMUNICATION: GENERAL The first 10 speakers who register to speak will be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. A. APPROVAL OF MINUTES 1. Approval of minutes from the January 12, 2022, Water & Wastewater Commission regular meeting. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to negotiate and execute a contract with PSI Water Technologies, Inc. to provide electrolytic cells for a term of two years, in an amount not to exceed $180,000. 2. Recommend approval for an amendment to a contract with Bermex, Inc. for continued manual meter reading services, to increase the amount by $15,427,110 and to extend the term by four years, for a revised total contract amount not to exceed $32,927,110. 3. Recommend approval to award and execute a construction contract with Matous Construction, Ltd., for the Davis and Handcox WTP Polymer Feed System (2018 Flood Resiliency Improvements) project in the amount of $8,149,830 plus a $814,983 contingency, for a total contract amount not to exceed $8,964,813. (Districts 6, 10) The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, …
Water & Wastewater Commission Review and Recommendation Health and Environment, Safety February 16, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services Department March 3, 2022 COA Strategic Direction: Client: Rick Coronado Agenda Item Recommend approval to negotiate and execute a contract with PSI Water Technologies, Inc. to provide electrolytic cells for a term of two years, in an amount not to exceed $180,000. Amount and Source of Funding Funding in the amount of $60,000 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Sole Source. N/A Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: February 16, 2022 – To be reviewed by the Water and Wastewater Commission. Sole source contracts are exempt from the City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established. The contract will provide the City with electrolytic cells to generate sodium hypochlorite for drinking water disinfection. Disinfection is a critical process of drinking water treatment for the City. PSI Water Technologies Inc. is the manufacturer of the sodium hypochlorite generator, and these cells are components inside the generator. Each generator contains 10 electrolytic cells. The contractor will complete all replacement work on the cells. The technology for the generator and cells is proprietary to PSI Water Technologies Inc. who have technicians in the Texas area to provide support.
Water & Wastewater Commission Review and Recommendation Government that Works for All February 16, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services Department March 24, 2022 COA Strategic Direction: Client: Randi Jenkins Agenda Item Recommend approval for an amendment to a contract with Bermex, Inc. for continued manual meter reading services, to increase the amount by $15,427,110 and to extend the term by four years, for a revised total contract amount not to exceed $32,927,110. Amount and Source of Funding Funding is available in the Fiscal Year 2021-2022 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Contract Amendment Prior Council Action: Boards and Commission Action: MBE/WBE: May 4, 2017 – Council approved the original contract, item 26, on a 10-0 vote with Council Member Garza absent. February 14, 2022 - To be reviewed by the Electric Utility Commission February 16, 2022 – To be reviewed by the Water and Wastewater Commission. reviewed for subcontracting opportunities This contract was in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods and services required for this contract, there were insufficient subcontracting opportunities and no availability of M/WBEs; therefore, no subcontracting goals were established. The proposed amendment will provide continued manual meter reading services and photo capture for water and electric utility meters, as well as other meter related activities. The solution comprises all software, hardware, labor, vehicles, and related equipment. These services are necessary for accurate and timely billing to utility customers. The City is converting the majority of Austin Water manually-read meters to a remote Advance Metering Infrastructure (AMI) that is anticipated to be complete by December 31, 2025. Continued service with Bermex, Inc. until the AMI conversion is complete, minimizes technical risks and is the most cost-effective option for the City. Contract Detail: Contract Term Initial Term Extension Option 1 Extension Option 2 Extension Option 3 Extension Option 4 Proposed Amendment TOTAL Length of Term Current Contract Authorization Requested Additional Authorization Revised Total Authorization 1 yr. 1 yr. 1 yr. 1 yr. 1 yr. 4 yrs. 9 yrs. $ 3,500,000 $ 3,500,000 $ 3,500,000 $ 3,500,000 $ 3,500,000 $ 17,500,000 $ 15,427,110 $ 15,427,110 $ 3,500,000 $ 3,500,000 $ 3,500,000 $ 3,500,000 $ 3,500,000 $ 15,427,110 $32,927,110 Note: Contract Authorization amounts are based on the City's estimated …
Water & Wastewater Commission Review and Recommendation Safety COA Strategic Direction: February 16, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services Department Shay Ralls Roalson March 3, 2022 Client: Agenda Item Recommend approval to award and execute a construction contract with Matous Construction, Ltd., for the Davis and Handcox WTP Polymer Feed System (2018 Flood Resiliency Improvements) project in the amount of $8,149,830 plus a $814,983 contingency, for a total contract amount not to exceed $8,964,813. (Districts 6, 10) Funding is available in the Fiscal Year 2021-2022 Capital Budget of Austin Water. Amount and Source of Funding Lowest responsive bid of three bids received through a competitive Invitation for Bid solicitation. N/A February 16, 2022 — To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 27.94% MBE and 1.57% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: In October 2018, the City of Austin experienced a flood event that resulted in significant and persistent changes in the raw water quality to its three Water Treatment Plants (WTPs). The flood event resulted in raw water quality characterized by higher turbidity and total organic carbon concentrations, and lower alkalinity and hardness than historically observed at the WTPs. The change in water quality hindered the ability to operate the water treatment plants at full capacity while complying with federal and state drinking water regulations and City water quality goals. The Davis and Handcox WTP polymer feed system project will provide resiliency to the water treatment process at the Davis and Handcox WTPs that will give the capability to treat water to the Utility’s and TCEQ’s drinking water quality standards during adverse and unforeseen higher turbidity conditions. The polymer feed systems at the Davis and Handcox facilities will augment a similar system already in place at the Ullrich WTP. This item includes three allowances. The allowance of $175,000 will be used for the Davis WTP filter aid polymer piping to the recarbonation basins. The allowance of $293,520 will be used for the Davis WTP metering pump skids. The allowance of $86,310 will be used for the Handcox WTP metering pump skids. An allowance is an amount that is specified and included in the construction contract or specifications for a certain item(s) of …
Water & Wastewater Commission Review and Recommendation Health and Environment COA Strategic Direction: February 16, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services Shay Ralls Roalson March 3, 2022 Client: Agenda Item Recommend approval to negotiate and execute an amendment to the professional services agreement with Black & Veatch Corp. for professional engineering services for the Walnut Creek Primary Clarifier and Flow Equalization Basin Rehab project in an amount not to exceed $4,100,000, for a total contract amount not to exceed $5,100,000. (District 1) Funding is available in the Fiscal Year 2021-2022 Capital Budget of Austin Water. Amount and Source of Funding Original contract was awarded through a qualifications-based selection process. December 9, 2021 – Council approved the use of the Construction Manager-at-Risk method of contracting. March 26, 2020 – Council approved negotiation and execution of a professional services agreement with Black & Veatch Corp. for the Walnut Creek Primary Clarifier and Flow Equalization Basin Rehab project. February 16, 2022 – To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program). Current participation to date is 11.04% MBE and 2.54% WBE. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: Walnut Creek Wastewater Treatment Plant (WWTP) is permitted to treat and discharge an average daily flow of 75 million gallons per day (MGD) and a 2-hour peak flow of 165 MGD. Treated plant effluent is discharged into the Colorado River. A portion is used for non-potable water (NPW) on the plant site and supplies much of the City’s growing Water Reclamation Initiative (WRI) program. Primary Treatment Complex (PTC) No. 1 is original to the 1977 construction, and PTC No. 2 was added in the late 1980s. The purpose of this project is to rehabilitate and make improvements to the PTCs. Each PTC consists of two trains of primary clarifiers and in-line flow equalization basins (FEBs). Raw wastewater flows through the primary clarifiers, then continues to the in- line FEBs. Settled wastewater is pumped to secondary treatment, and solids from the primary clarifiers are pumped to Hornsby Bend Biosolids Management Plant. Most of the mechanical and other components in PTC No. 1 and No. 2 are beyond their useful life. An amendment to the professional services agreement is required to move the project forward into final design phase. …
Feb 2022 Boil Water Notice Austin Water and Wastewater Commission | February 16, 2022 Opening Comments Greg Meszaros Austin Water Director 2 Operations Overview Rick Coronado, P.E. Assistant Director, Operations 3 WHAT HAPPENED Crews were filling a basin with water to begin treatment • A mixture of water and processed solids was added to “seed” the basin • This is a high turbidity mixture that is typically stopped after a few hours “Seeding” was not stopped and continued for most of the night Alarms and sample tests indicating high turbidity were recorded 4 WHAT HAPPENED High turbidity water moved into water filters Filters removed particles and produced water that met regulatory standards until they clogged Multiple filters exceeded turbidity standards and entered the clearwells (underground storage tanks) 5 WHAT HAPPENED Supervisory staff were notified to assess situation Plant was shut down Production was ramped up at Davis and Handcox to keep water flowing to customers Water pressure and disinfection parameters remained consistent and within regulatory standards during this time 6 Davis Water Treatment Plant Handcox (WTP4) Water Treatment Plant INITIAL ACTIONS UNDERWAY Meetings have been held with plant staff at each water treatment plant (Ullrich, Davis, Handcox) Examining process control protocols Examining training protocols Reviewing alarm, testing & notification procedures for improvements 7 Questions
Water & Wastewater Commission Regular Meeting Minutes February 16, 2022 APPROVED: March 9, 2022 The Water and Wastewater Commission convened in a regular called meeting on February 16, 2022, at Austin Energy Headquarters, 4815 Mueller Boulevard in Austin, Texas and via videoconference. AGENDA Commissioners: William Moriarty (Mayor) Chien Lee, Chair (District 4) Jesse Penn (District 1) Vacant (District 2) Travis Michel (District 3) Commissioners in Attendance: William Moriarty, Jesse Penn, Travis Michel, Chien Lee, Christianne Castleberry, Judy Musgrove, Christy Williams, Grant Fisher, Susan Turrieta Christianne Castleberry, Vice Chair (District 5) Vacant (District 6) Judy Musgrove (District 7) Christy Williams (District 8) Grant Fisher (District 9) Susan Turrieta (District 10) CALL TO ORDER The meeting was called to order at 6:04 p.m. by Chair Lee. PUBLIC COMMUNICATION: GENERAL There were no registered speakers for Public Communication. A. APPROVAL OF MINUTES The minutes from the January 12, 2022, Water and Wastewater Commission regular called meeting were approved on a 9-0 vote on Vice-Chair Castleberry’s motion and Commissioner Turrieta’s second with two vacancies. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to negotiate and execute a contract with PSI Water Technologies, Inc. to provide electrolytic cells for a term of two years, in an amount not to exceed $180,000. Recommended by the Water and Wastewater Commission on a 9-0 vote on Commissioner Michel’s motion and Commissioner Turrieta’s second with two vacancies. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY-users route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact Blanca Madriz at Blanca.Madriz@austintexas.gov. Water & Wastewater Commission Regular Meeting Minutes February 16, 2022 APPROVED: March 9, 2022 2. Recommend approval for an amendment to a contract with Bermex, Inc. for continued manual meter reading services, to increase the amount by $15,427,110 and to extend the term by four years, for a revised total contract amount not to exceed $32,927,110. Recommended by the Water and Wastewater Commission on a 9-0 vote on Vice-Chair Castleberry’s motion and Commissioner Fisher’s second with two vacancies. …
Water and Wastewater Commission January 12, 2022 — 6:00 p.m. Austin Energy Headquarters 4815 Mueller Boulevard Austin, Texas For more information go to: http://www.austintexas.gov/wwc Chien Lee, Chair (District 4) Christianne Castleberry, Vice Chair (District 5) William Atallah (District 6) Judy Musgrove (District 7) Commissioners: William Moriarty (Mayor) Jesse Penn (District 1) Vacant (District 2) Travis Michel (District 3) CALL TO ORDER CITIZEN COMMUNICATION: GENERAL The first 10 speakers who register to speak will be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. A. APPROVAL OF MINUTES Christy Williams (District 8) Grant Fisher (District 9) Susan Turrieta (District 10) 1. Approval of minutes from the December 1, 2021, Water & Wastewater Commission regular meeting. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to negotiate and execute a contract with ETC Institute to provide survey services, for a term of five years for a total contract amount not to exceed $4,500,000. Austin Water’s requested authorization is $200,000. 2. Recommend approval to award two contracts with Beard Integrated Systems, Inc. and SI Mechanical LLC for plumbing services, each for a term of five years in an amount not to exceed $37,475,000 divided among the contractors. Austin Water’s total requested authorization is $1,250,000. 3. Recommend approval to award a contract with D.H. Pace Company, Inc. d/b/a Door Control Services for automatic door maintenance, repair, replacements, and inspection services, for a term of five years in an amount not to exceed $2,550,000. Austin Water’s total requested authorization is $1,250,000. 4. Recommend approval to negotiate and execute various multi-term cooperative contracts to provide vehicles and equipment, each for up to three years for total contract amounts not to exceed $966,000 divided among the contractors. Austin Water’s total requested authorization is $120,000. 5. Recommend approval to negotiate and execute a contract with KorTerra, Inc. to provide application service provider hosting services for underground utility location, for a term of five years in an amount not to exceed $400,000. Austin Water’s requested total authorization is $195,000. 6. Recommend approval to award a contract with Polydyne Inc. to provide cationic polymer for a term of five years, in the amount not to exceed $2,739,200. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with …
Water & Wastewater Commission Review and Recommendation Government That Works for All January 12, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services Department - Purchasing COA Strategic Direction: January 27, 2022 Client: Randi Jenkins Agenda Item Recommend approval to negotiate and execute a contract with ETC Institute to provide survey services, for a term of five years for a total contract amount not to exceed $4,500,000. Austin Water’s total requested authorization is $200,000. Amount and Source of Funding Funding is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract terms is contingent upon available funding in future budgets. The Financial Services Department issued a Request for Qualification Statements (RFQS) 5000 LMI4000 for these services. The solicitation issued on July 19, 2021, and it closed on August 10, 2021. Of the four offers received, the recommended contractor submitted the best evaluated responsive offer. A complete solicitation package, including a log of offers received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A January 12, 2022 — To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide identification and implementation of streamlined survey services for City departments to improve municipal government operations. The City has over 40 departments and offices that serve every member of the Austin community. Addressing changing needs and opinions requires research and insights collected from the community. Surveys on various topics throughout the year will require thoughtful research and efforts to avoid survey fatigue. The City has long contracted for the administration of an annual community survey. This survey is used to understand opinions and priorities for City programs and services as well as understanding the current perception of City government. In addition to this survey, City departments such as Austin Code, Communications and Public Information, and Development Services conduct needs and opinions surveys focused on their specific programs, services, and/or customers and stakeholders. As a result, in many cases a survey may already exist and require little to no assistance for updates or design changes before …
Water & Wastewater Commission Review and Recommendation Government that Works for All, Health and Environment COA Strategic Direction: January 12, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services Department Anna Bryan-Borja January 27, 2022 Client: Agenda Item Recommend approval to award two contracts with Beard Integrated Systems, Inc. and SI Mechanical LLC for plumbing services, each for a term of five years in an amount not to exceed $37,475,000 divided among the contractors. Austin Water’s total requested authorization is $1,250,000. Amount and Source of Funding Funding is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. The Financial Services Department issued an Invitation for Bids (IFB) 5000 JOG1021 for these services. The solicitation issued on August 23, 2021 and it closed on October 5, 2021. Of the six offers received, the recommended contractors submitted the lowest responsive offers. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A January 10, 2022 – To be reviewed by the Electric Utility Commission. January 12, 2022 – To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: to pipe routing, These contracts will provide routine plumbing preventative maintenance and repair services on an as-needed basis for all City departments and over 300 City-owned facilities. Other services provided under this contract are plumbing replacement and installations of like items of similar purpose, projects including additions and modifications isolation valves, plumbing cleanouts, hydronic plumbing/piping, and emergency repairs. No structural, architectural, or mechanical engineering changes or services will be rendered under this contract, nor will the contract be utilized for new construction. These contracts will replace three existing contracts, the earliest of which expires on March 30, 2022. The requested authorization amount was determined using departmental estimates based on historical spend and future usage. The recommended contractors are not the current providers for these services. If a contract is not secured, plumbing repairs to City facilities may be delayed leading …
Water & Wastewater Commission Review and Recommendation Government that Works for All COA Strategic Direction: January 12, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services Department Anna Bryan-Borja January 27, 2022 Client: Agenda Item Recommend approval to award a contract with D.H. Pace Company, Inc. d/b/a Door Control Services for automatic door maintenance, repair, replacements, and inspection services, for a term of five years in an amount not to exceed $2,550,000. Austin Water’s total requested authorization is $1,250,000. Amount and Source of Funding Funding is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. The Financial Services Department issued an Invitation for Bids (IFB) 5000 JOG1022 for these services. The solicitation issued on October 4, 2021 and it closed on November 4, 2021. The recommended contractor submitted the only responsive offer. A complete solicitation package, including a tabulation of the bid received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A January 12, 2022 – To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide automatic door maintenance, repair, replacements, and inspection services for all City departments with automatic entry and exit doors that are motorized to open or close by a sensor. In addition, the contract will cover doors that may require repairs due to wear and tear and provide services for new City facilities. Technicians are required to be trained and certified by the American Association of Automatic Door Manufacturers to ensure the safe use of automatic doors. This contract will replace an existing contract which expires on February 8, 2022. The requested authorization amount was determined using departmental estimates based on historical spend and future usage. The recommended contractor is not the current provider for these services. If the City is unable to secure the contract, the City will not have a reliable source for automatic door maintenance and repair services. This will force the City to procure these services on the open market which could result …
Water & Wastewater Commission Review and Recommendation Mobility COA Strategic Direction: January 12, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services Joseph Gonzales January 27, 2022 Client: Agenda Item Recommend approval to negotiate and execute various multi-term cooperative contracts to provide vehicles and equipment, each for up to three years for total contract amounts not to exceed $966,000 divided among the contractors. Austin Water’s total requested authorization is $120,000. Amount and Source of Funding Funding is available in the Fiscal Year 2021-2022 Capital Budget of Austin Water. Funding for the remaining contract terms is contingent upon available funding in future budgets. Multiple cooperative purchase programs were reviewed for these goods. The Financial Services Department has determined this cooperative purchase program best meets the needs of the department to provide the goods required at the best value for the City. N/A January 12, 2022 – To be reviewed by the Water and Wastewater Commission. These procurements were reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods there were no subcontracting required opportunities; therefore, no subcontracting goals were established. these procurements, for Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: These contracts will provide Fleet Mobility Services the ability to purchase new and replacement vehicles, trailers, and equipment. These items will be added to the City’s fleet for use by various departments. The vehicles and pieces of equipment purchased on these contracts meet the purchase recommendations made by the Fleet Officer, affected department directors, and Assistant City Managers (ACMs). ACM approval is required for all new additions to the City’s fleet prior to any procurement actions. For replacement units, Fleet Mobility Services reviews a list of vehicles and equipment and determines if they are eligible for replacement based on mileage, hours of use, and maintenance costs. Fleet Service Center Managers have inspected each vehicle and piece of equipment to be replaced and determined that the mileage or hours of use on each vehicle and piece of equipment proposed for replacement cannot be increased without risking a significant increase in repair costs and loss of productivity due to downtime. The department’s recommendations for vehicles and equipment have been reviewed by a Fleet Service Center Manager to ensure the new or replacement vehicles and equipment are appropriate for the specified use. New units must be put …
Water & Wastewater Commission Review and Recommendation COA Strategic Direction: Safety, Government that Works for All January 12, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services February 3, 2022 Client: Rick Coronado Agenda Item Recommend approval to negotiate and execute a contract with KorTerra, Inc. to provide application service provider hosting services for underground utility location, for a term of five years in an amount not to exceed $400,000. Austin Water’s requested total authorization is $195,000. Amount and Source of Funding Funding in the amount of $34,308 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Sole Source. January 12, 2022 - To be reviewed by the Water and Wastewater Commission. Sole source contracts are exempt from the City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established. N/A Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide KorWeb software including web application service provider hosting. KorWeb is a web- based ticket management software that groups and routes underground utility location requests into geographical regions for City departments to track and complete tickets electronically. This process prevents accidental dig-ins that could result in injury or infrastructure damage. KorTerra Inc. is the owner and sole provider of the proprietary source code for KorWeb software. The City is a member of Texas 811 “One Call,” and mandated by state law that City departments participate with member gas, water, and telecom providers in locating underground facilities when requested. KorWeb provides City departments with the functionality to manage “locate request” for Texas 811 “One Call.” If the City is unable to secure a contract, the Texas 811 “One Call” notifications will require additional manpower to manually sort tickets and create a delay in the response of utilities locations that could have adverse actions at the field level. PRICE ANALYSIS a) Cost Analysis: The proposed contract pricing is consistent with a 10% increase represented in the market
Water & Wastewater Commission Review and Recommendation Health and Environment COA Strategic Direction: January 12, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services February 3, 2022 Client: Rick Coronado Agenda Item Recommend approval to award a contract with Polydyne Inc. to provide cationic polymer for a term of five years, in the amount not to exceed $2,739,200. Amount and Source of Funding Funding in the amount of $410,880 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. The Financial Services Department issued an Invitation for Bids (IFB) 2200 WJT1009 for these goods. The solicitation issued on August 16, 2021 and it closed on September 23, 2021. The recommended contractor submitted the only responsive offer. A complete solicitation package, including a tabulation of the bid received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A January 12, 2022 – To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: Austin Water treats raw lake water to produce drinking water that meets and exceeds state and federal water regulation standards. A fundamental objective of drinking water treatment is the removal of suspended solids through the coagulation process. Cationic polymer will be used daily by Austin Water to aid the coagulation treatment process, providing additional charge neuralization of suspended solids. The polymer will also enhance treatment of highly turbid raw water during flood events such that Austin Water can maintain plant production and continuously provide high quality treated water to the customers. This is a new contract. The requested amounts were determined by departmental estimates using historical, current, and projected spending data. The recommended contractor is not the current provider of these goods. PRICE ANALYSIS a) Solicitations: 120 notices were sent, including 3 MBE and 9 WBE firms with no M/WBE firms responding. b) Cost Analysis: The proposed contract is for a new commodity and is consistent with those represented in the market.
Water & Wastewater Commission Review and Recommendation Safety, Health and Environment COA Strategic Direction: January 12, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services Department Shay Ralls Roalson January 27, 2022 Client: Agenda Item Recommend approval to award and execute a construction contract with Matous Construction, Ltd., for the Hornsby Bend Biosolids Management Plant Centrifuges project in the amount of $11,136,000 plus a $1,113,600 contingency, for a total contract amount not to exceed $12,249,600. (ETJ) Funding is available in the Fiscal Year 2021-2022 Capital Budget of Austin Water. Amount and Source of Funding Lowest responsive bid of one bid received through a competitive Invitation for Bid solicitation. N/A January 12, 2022 — To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 35.63% MBE and 0.32% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The Hornsby Bend Biosolids Management Plant (HBBMP) receives all the biosolids (wastewater sludge) generated by Austin’s two regional wastewater treatment plants. At the HBBMP, the incoming biosolids require thickening before further processing (anaerobic digestion, dewatering, and composting). The current thickening system utilizes gravity belt thickeners and newly installed centrifuges. The gravity belt thickeners are either non-operational due to age and corrosion (installed in 1990) or are temporary (exterior system exposed to weather). This project replaces the remaining gravity belt thickeners with new centrifuges, thereby increasing the reliability of the thickening system. Additional benefits of the project include a reduction in process water usage, and a reduction in the production of odors and corrosive gasses, making for more efficient treatment, and a safer working environment. This item includes six allowances. An allowance of $20,000 will be used to address the disassembly of the temporary thickening system. An allowance of $15,000 will be used to address the unforeseen underground appurtenances. An allowance of $20,000 will be used to address any unforeseen conditions in the non-potable water system. An allowance of $10,000 will be used to address the conditions of the non-potable water system metering. An allowance of $12,000 will be used to address the thickener complex process area heaters. An allowance of $40,000 will be used to address any adjustments to the electrical design. An allowance is an amount that is specified and included in the construction …
Water & Wastewater Commission Review and Recommendation Health and Environment COA Strategic Direction: January 12, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services Department Shay Ralls Roalson January 27, 2022 Client: Agenda Item Recommend approval to award and execute a construction contract with PGC General Contractors, LLC, for the Medical Arts Square Water and Wastewater System Renewal project in the amount of $2,978,573.00 plus a $297,857.30 contingency, for a total contract amount not to exceed $3,276,430.30. (District 9) Amount and Source of Funding Funding is available in the Fiscal Year 2021-2022 Capital Budget of Austin Water. Lowest responsive bid of three bids received through a competitive Invitation for Bid solicitation. N/A January 12, 2022 — To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 19.03% MBE and 1.11% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The Medical Arts Square Water and Wastewater System Renewal is part of the Renewing Austin Program. The Renewing Austin Program is an ongoing effort to replace, and upgrade deteriorated and aging water mains with a documented history of multiple breaks, that are in poor condition, and that impact service delivery. In addition, the program includes wastewater lines in poor condition, and in need of replacement within the project area. In addition to addressing poor condition wastewater pipe, this project also includes improvements to the wastewater collection system which include rerouting existing lines, including some under existing buildings, to improve access and maintenance of the collection system. This project consists of the replacement of 1,822 linear feet of 8-inch and 12-inch water pipe and appurtenances, and 3,325 linear feet of 8-inch and 12-inch wastewater pipe and manholes in the Medical Arts Square on the north side of the University of Texas campus. In addition, the area proposed for replacement of existing water and wastewater lines includes Beanna Street, East 30th Street, Hampton Road, and a segment of 26th Street (East Dean Keaton) between Hampton Road and Medical Arts Street. Due to the potential for unknown subsurface conditions and utility conflicts, a 10% contingency in funding has been included to allow for the expeditious processing of any change orders. A contingency is an additional amount of money added to the construction budget to cover …
