Regular Meeting of the Water and Wastewater Commission August 7, 2024 — 6:00 pm Austin Energy Headquarters 4815 Mueller Boulevard Austin, Texas Some members may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live For more information go to: http://www.austintexas.gov/wwc Public comment will be allowed in-person or remotely by telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. To register, call or email the board liaison at 512-972-0115 or Blanca.Madriz@austintexas.gov . To register to speak in person, people must sign up at least ten minutes before the meeting is called to order. Commissioners: William Moriarty (Mayor) Jesse Penn (District 1) Alex Navarro (District 2) Sabrina Reichert (District 3) Mike Reyes, (District 4) Vacant (District 5) Shwetha Pandurangi (District 6) Judy Musgrove (District 7) Christopher Maxwell-Gaines, Vice Chair (District 8) Marcela Tuñón Sion (District 9) Susan Turrieta, Chair (District 10) CALL TO ORDER PUBLIC COMMUNICATION: GENERAL APPROVAL OF MINUTES DISCUSSION AND ACTION amount not to exceed $135,000. 1. Approval of minutes from the July 17, 2024, regular meeting of the Water and Wastewater Commission. 2. Recommend approval to execute a contract for two flow injection analyzer systems with Skalar, Inc., in an 3. Recommend approval to execute a contract for pebble quicklime and tekkem slaker quicklime with Lhoist North America of Texas, LLC d/b/a Lhoist North America of Texas and Texas Lime Company, for up to five years in an amount not to exceed $45,000,000. 4. Recommend approval to execute a contract for sewer pipe smoke testing, flow monitoring, and lateral closed- circuit television inspection with Interra Hydro, Inc., for up to five years for a total contract amount not to exceed $1,750,000. 5. Recommend approval to negotiate and execute a contract for rekeying a master system with RAE Security, Inc., in an amount not to exceed $729,707. 6. Recommend approval to execute a contract for construction services for the Northwest Area Lift Station Improvements Great Hills Lift Station project with Cedar Hills Construction, LLC, in the amount of $8,346,340 The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring …
Item 2 # 24-5162 Water & Wastewater Commission: August 7, 2024 Council: August 29, 2024 Posting Language Recommend approval to execute a contract for two flow injection analyzer systems with Skalar, Inc., in an amount not to exceed $135,000. MBE/WBE This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Operations, Ayman Benyamin Fiscal Note Funding for the total contract amount is available in the Fiscal Year 2023-2024 Operating Budget of Austin Water. Purchasing Language: The Financial Services Department issued an Invitation for Bids solicitation IFB 2200 CSH1026 for these goods. The solicitation was issued on March 18, 2024, and closed on April 9, 2024. The recommended contractor submitted the only responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing, is available for viewing on the City’s Financial Services, website, Austin Finance Online. Link: Solicitation Document. Council Committee, Boards and Commission Action: August 7, 2024 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: The contract will provide two flow injection analyzer systems with a minimum of four chemistry modules to monitor and analyze both wastewater and drinking water. A flow injection analyzer is used in chemistry labs to quickly test samples for specific substances. It injects a small amount of liquid sample into a continuous flow of other liquids. The analyzer then measures how the sample reacts with certain chemicals to determine the amount of a specific substance in the sample. This is a new contract. Requested authorization is based on contractor quote and departmental estimate of future needs. The recommended contractor has previously provided similar equipment to the City. If a contract is not secured the City may not be able to meet the water monitoring and analysis requirements of the Safe Drinking Water Act and Clean Water Act.
Item 3 # 24-5163 Water & Wastewater Commission: August 7, 2024 Council: August 29, 2024 Posting Language Recommend approval to execute a contract for pebble quicklime and tekkem slaker quicklime with Lhoist North America of Texas, LLC d/b/a Lhoist North America of Texas and Texas Lime Company, for up to five years in an amount not to exceed $45,000,000. MBE/WBE This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Operations, Ayman Benyamin Fiscal Note Funding in the amount of $750,000 is available in the Fiscal Year 2023-2024 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Financial Services Department issued an Invitation for Bids solicitation IFB 2200 BYS1028 for these goods. The solicitation was issued on April 1, 2024, and closed on May 2, 2024. Of the two offers received, the recommended contractors submitted the lowest responsive offers. A complete solicitation package, including a tabulation of the bids received, is available for viewing, is available for viewing on the City’s Financial Services, website, Austin Finance Online. Link: Solicitation Document. Council Committee, Boards and Commission Action: August 7, 2024 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: The contract will provide quicklime for Austin Water treatment plants, which is used to reduce the mineral content of hard water through the lime softening process. Lime softening makes the water more palatable for drinking and reducing the amount of minerals depositing (as scale) on household plumbing, distribution lines, and industrial equipment. Another benefit of the softened finished water is that there is less potential for corrosion in distribution piping. Lime softening is a core component of Austin Water’s drinking water treatment process and is required to maintain our current drinking water quality. The quicklime meets the National Sanitation Foundation Standard 60 which governs the use of direct additives for the treatment of drinking water. The contract replaces a contract expiring September 24, 2024. Requested authorization is based on historical spending and departmental estimates of future needs. One of the recommended contractors is the current provider for these goods. Item 3 # 24-5163 Water …
Item 4 # 24-5229 Water & Wastewater Commission: August 7, 2024 Council: August 29, 2024 Posting Language Recommend approval to execute a contract for sewer pipe smoke testing, flow monitoring, and lateral closed-circuit television inspection with Interra Hydro, Inc., for up to five years for a total contract amount not to exceed $1,750,000. MBE/WBE This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Operations, Ayman Benyamin Fiscal Note Funding in the amount of $350,000 is available in the Fiscal Year 2023-2024 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Financial Services Department issued an Invitation for Bids IFB 2200 MLJ1022 for these services. The solicitation was issued on April 1, 2024, and closed on April 30, 2024. Of the four offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing, is available for viewing on the City’s Financial Services, website, Austin Finance Online. Link: Solicitation Document. Council Committee, Boards and Commission Action: August 7, 2024 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: The contract will provide flow monitoring, smoke testing, and lateral closed-circuit television (CCTV) inspection of the sanitary sewer pipes in Austin Water’s collection system. Flow monitoring is used to monitor the flow depths and speed throughout the collection system to identify inflow and infiltration sources, and capacity concerns. Smoke testing is a preventative measure to identify defects in the wastewater pipes and reduce sanitary sewer overflows. The smoke test forces smoke-filled air through wastewater pipes filling the main line, all owing defects to be identified on the ground surface. The smoke that is used for testing is endorsed by the Environmental Protection Agency and has been safely used for more than 20 years. Lateral CCTV inspection is utilized to identify the extent of any wastewater pipe defect that needs repair. Item 4 # 24-5229 Water & Wastewater Commission: August 7, 2024 Council: August 29, 2024 This contract will replace a contract which expires September 30, 2024. The recommended contractor is the …
Item 5 # 24-5251 Water & Wastewater Commission: August 7, 2024 Council: August 29, 2024 Posting Language Recommend approval to negotiate and execute a contract for rekeying a master system with RAE Security, Inc., in an amount not to exceed $729,707. MBE/WBE This procurement was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the goods and services required for this procurement, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Business Services, Anna Bryan Borja Fiscal Note Funding for the full contract amount is available in the Capital Budget of Austin Water. Purchasing Language: Multiple contractors within this cooperative purchasing program were reviewed for these goods and services. The Financial Services Department and Austin Water have determined this contractor best meets the needs of Austin Water to provide these goods and services required for the City. Council Committee, Boards and Commission Action: August 7, 2024 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: This contract will replace all the locks and keys on every Austin Water building, which requires the existing key system to be replaced. The current key system is over 15 years old and does not have a tracking system and it poses access and safety risks for Austin Water. The current Citywide contractor lacks the resources, authority, and access from the manufacturer, Dormakaba USA Inc. (owner of Best Locks), to construct a new key system. Due to security provisions, only a few companies can access the manufacturers’ computer systems necessary for designing and building key systems, which involve code generation and key cutting. The Texas Association of School Boards, Inc. (BuyBoard) is a cooperative purchasing association recognized under Texas procurement statutes. Cooperative associations, themselves or using a lead government, competitively solicit and award contracts that are eligible for use by other qualified state and local governments. Due to their substantial volumes, larger than any one government could achieve independently, cooperative contracts routinely include superior terms, conditions, and pricing. Use of cooperative contracts also results in lower administrative costs and time savings. Item 5 # 24-5251 Water & Wastewater Commission: August 7, 2024 Council: August 29, 2024 A delay in contract approval could impact Austin Water’s ability to secure their facilities. A unified system will limit potential security …
Item 6 # 24-5261 Water & Wastewater Commission: August 7, 2024 Council: August 29, 2024 Posting Language Recommend approval to execute a contract for construction services for the Northwest Area Lift Station Improvements Great Hills Lift Station project with Cedar Hills Construction, LLC, in the amount of $8,346,340 plus a $834,634 contingency for a total contract amount not to exceed $9,180,974. (District 6) MBE/WBE This contract will be awarded in compliance with City Code Chapter 2-9A (Minority-Owned and Women-Owned Business Enterprise Procurement Program) by meeting the goals with 6.09% MBE and 0.84% WBE participation. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Engineering Services, Charles Celauro Amount and Source of Funding Funding is available in the Capital Budget of Austin Water. Purchasing Language: The Financial Services Department issued an Invitation for Bids solicitation IFB 6100 CLMC1042 for these goods and services. The solicitation was issued on April 29, 2024, and closed on June 06, 2024. Of the four offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing, is available for viewing on the City’s Financial Services, website, Austin Finance Online. Link: Solicitation Document. Council Committee, Boards and Commission Action: August 7, 2024 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: This project is a Winter Storm Uri After Action Report Tier 1 recommendation due to environmental impacts. This lift station was built in 1985 as a dry pit/wet well duplex station and has exceeded its expected useful life. This project is necessary to ensure the lift station operates in good condition and to minimize ongoing maintenance costs. The project will construct a new lift station to meet ultimate demand requirements and reduce maintenance concerns. The new lift station design includes a new wet well, valve vault, odor control equipment, screening equipment, electrical improvements to meet current City standards, a natural gas generator, and a retaining wall to flatten the site. The work includes bypass pumping, wastewater service connections, erosion and sedimentation controls, traffic controls, and mill and overlay for final pavement restoration including pavement markings. Work also includes the removal and disposal of abandoned asbestos cement pipes where encountered. Construction of these improvements will allow Austin Water to continue providing wastewater services to the increasing population in the area, as well as treat odors. Due …
Item 7 # 24-5268 Water & Wastewater Commission: August 7, 2024 Council: August 29, 2024 Posting Language Recommend approval to execute a contract for construction services for the Four Points Lift Station project with Texas Gas Service (Texas Gas), in the amount of $126,000 plus a $12,600 contingency, for a total contract amount not to exceed $138,600. (District 10) MBE/WBE Sole Source contracts are exempt from the City Code Chapter 2-9A (Minority-Owned and Women- Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Engineering Services, Charles Celauro Amount and Source of Funding Funding is available in the Capital Budget of Austin Water. Purchasing Language: Sole Source. Council Committee, Boards and Commission Action: August 7, 2024 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: The requested action is for Council to authorize a contract with Texas Gas Service (TGS), exempt from competitive bidding under Local Government Code 252.022 as procurement available from only one source. As part of the Four Points Lift Station Improvements project, a new permanent natural gas generator will be installed to mitigate risk from power outages and provide a back-up power source. To provide natural gas to this on-site generator, a new natural gas distribution pipeline and service connection is necessary. TGS is the sole provider of natural gas in the area. The associated construction at the lift station, including installation of a new permanent natural gas generator, is underway as part of the Four Points Lift Station Improvements project. The requested Agreement with TGS will facilitate the construction of the natural gas lines to the Four Points Lift Station. Due to the potential for unknown conditions during construction, a 10% contingency in funding has been included to allow for the expeditious processing of any change orders to cover any unforeseen construction costs associated with the project. By authorizing the additional contingency funding, Council is authorizing any change orders within the contingency amount. This project is located within zip code 78730 (District 10).
WATER AND WASTEWATER COMMISSION REGULAR CALLED MEETING MINUTES Wednesday, August 7, 2024 The Water and Wastewater Commission convened in a regular called meeting on August 7, 2024, at Austin Energy Headquarters, 4815 Mueller Boulevard, Austin, Texas. Chair Susan Turrieta called the Water and Wastewater Commission to order at 6:03 p.m. Commission Members in Attendance: Chair Susan Turrieta, Vice Chair Christopher Maxwell- Gaines, William Moriarty (remote), Alex Navarro, Sabrina Reichert (remote), Shwetha Pandurangi, Judy Musgrove, Marcela Tuñón Sion Commission Members Absent: Jesse Penn, Mike Reyes PUBLIC COMMUNICATION: GENERAL There were no registered public speakers. APPROVAL OF MINUTES 1. Approval of minutes from the July 17, 2024, regular meeting of the Water and Wastewater Commission. The minutes from the July 17, 2024 regular meeting were approved on Vice Chair Maxwell-Gaines’ motion and Commissioner Musgrove’s second on an 8-0 vote with Commissioners Penn and Reyes absent and one vacancy. DISCUSSION AND ACTION 2. Recommend approval to execute a contract for two flow injection analyzer systems with Skalar, Inc., in an amount not to exceed $135,000. Recommended by the Water and Wastewater Commission on Vice Chair Maxwell-Gaines’ motion and Commissioner Musgrove’s second on an 8-0 vote with Commissioners Penn and Reyes absent and one vacancy. 3. Recommend approval to execute a contract for pebble quicklime and tekkem slaker quicklime with Lhoist North America of Texas, LLC d/b/a Lhoist North America of Texas and Texas Lime Company, for up to five years in an amount not to exceed $45,000,000. Recommended by the Water and Wastewater Commission on Vice Chair Maxwell-Gaines’ motion and Commissioner Musgrove’s second on an 8-0 vote with Commissioners Penn and Reyes absent and one vacancy. 4. Recommend approval to execute a contract for sewer pipe smoke testing, flow monitoring, and lateral closed-circuit television inspection with Interra Hydro, Inc., for up to five years for a total contract amount not to exceed $1,750,000. Recommended by the Water and Wastewater Commission on Commissioner Tuñón Sion’s motion and Commissioner Musgrove’s second on a 7-0 vote with Commissioner Moriarty recusing, Commissioners Penn and Reyes absent and one vacancy. 5. Recommend approval to negotiate and execute a contract for rekeying a master system with RAE Security, Inc., in an amount not to exceed $729,707. Recommended by the Water and Wastewater Commission on Vice Chair Maxwell-Gaines’ motion and Commissioner Musgrove’s second on an 8-0 vote with Commissioners Penn and Reyes absent and one vacancy. 6. Recommend approval to …
Regular Meeting of the Water and Wastewater Commission July 17, 2024 — 6:00 pm Austin Energy Headquarters 4815 Mueller Boulevard Austin, Texas Some members may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live For more information go to: http://www.austintexas.gov/wwc Public comment will be allowed in-person or remotely by telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. To register, call or email the board liaison at 512-972-0115 or Blanca.Madriz@austintexas.gov . To register to speak in person, people must sign up at least ten minutes before the meeting is called to order. Commissioners: William Moriarty (Mayor) Jesse Penn (District 1) Alex Navarro (District 2) Sabrina Reichert (District 3) Mike Reyes, (District 4) Sam Angoori (District 5) Shwetha Pandurangi (District 6) Judy Musgrove (District 7) Christopher Maxwell-Gaines, Vice Chair (District 8) Marcela Tuñón Sion (District 9) Susan Turrieta, Chair (District 10) CALL TO ORDER PUBLIC COMMUNICATION: GENERAL APPROVAL OF MINUTES DISCUSSION AND ACTION 1. Approval of minutes from the June 12, 2024, regular meeting of the Water and Wastewater Commission. 2. Recommend approval to execute a contract for construction services for the Bull Creek Basin Wastewater Renewal – CIPP project with DeNucci Constructors, LLC, in the amount of $6,854,549 plus a $685,455 contingency for a total contract amount not to exceed $7,540,004. (District 10) 3. Recommend approval to execute a contract for construction services for the Kellam Road Water Pipeline Renewal project with Cedar Hills Construction, LLC, in the amount of $1,181,531 plus a $118,153 contingency for a total contract amount not to exceed $1,299,684. (District 2) 4. Recommend approval to execute a contract for construction services for the Burrell Drive Wastewater Improvements project with Facilities Rehabilitation, Inc., in the amount of $2,405,580 plus a $240,558 contingency for a total contract amount not to exceed $2,646,138. (District 4) 5. Recommend approval to execute a contract for construction services for the Waller Creek Center Parking Garage Renewal with RS Ellis, Inc./Southwest Corporation, in the amount of $1,356,528 plus a $135,652 contingency for a total contract amount not to exceed $1,492,180 (District 9) The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided …
Item 10 # 24-4963 Water & Wastewater Commission: July 17, 2024 Council: July 18, 2024 Posting Language Recommend approval of a resolution authorizing the City Manager to apply for a low-interest loan for up to $446,842,000 from the United States Environmental Protection Agency’s Water Infrastructure Finance and Innovation Act loan program for the Walnut Creek Wastewater Treatment Plant Expansion and Enhancements Projects and authorizing payment of an application fee of $100,000. Lead Department Austin Water Client Department Austin Water Assistant Director of Financial Services, Joseph Gonzales Fiscal Note Funding is contingent upon available funding in future Austin Water budgets. Council Committee, Boards and Commission Action: July 17, 2024 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: This action authorizes the City Manager to apply for funding from the United States Environmental Protection Agency (USEPA) for a federal low-interest loan of up to a 35-year term as part of the USEPA’s Water Infrastructure Finance and Innovation Act (WIFIA) loan program for the Walnut Creek Wastewater Treatment Plant (WWTP) Expansion to 100 MGD and Enhancements Projects. Austin Water submitted a Letter of Interest to USEPA on May 15, 2024, with a total project cost of $1,065,726,193. In accordance with USEPA’s WIFIA program rules, this loan funding cannot exceed 49% of total eligible project costs. Austin Water anticipates that up to $446,842,000 of the project costs should be eligible for this loan funding. Walnut Creek Wastewater Treatment Plant (WWTP) is permitted to treat and discharge an average daily flow of 75 million gallons per day (MGD) and a 2-hour peak flow of 165 MGD. Treated plant effluent is discharged into the Colorado River. A portion is used for non-potable water (NPW) on the plant site and supplies much of the City’s growing Water Reclamation Initiative (WRI) program. The Walnut Creek WWTP projects summarized below were submitted for the WIFIA loan program. Austin City Council approved the award of six contracts and contract amendments on May 2, 2024 related to these projects. The Walnut Creek WWTP Expansion to 100 MGD and Enhancements project will expand the plant to treat and discharge an annual average daily flow of 100 MGD and a 2-hour peak flow of 300 MGD. The expansion is needed based on projected future flows of wastewater into the plant, in accordance with Texas Commission on Environmental Quality (TCEQ) regulations and the requirements of Texas Administrative Code. Additionally, …
Item 11 # 24-4963 Water & Wastewater Commission: July 17, 2024 Council: July 18, 2024 Posting Language Conduct a public hearing and consider an ordinance regarding Undine, LLC’s proposal to increase water and wastewater rates for its customers located in the City’s corporate limits in the area known as Greenshores of Lake Austin. Lead Department Austin Water Client Department Austin Water Assistant Director of Financial Services, Joseph Gonzales Fiscal Note This item has no fiscal impact. Prior Council Action: November 8, 2012 – Council approved Ordinance No. 20121108-004 suspending water and wastewater rates proposed by PK-RE Development Company, Inc. on a 7-0 vote. May 2, 2024 – Council approved Ordinance No. 20240502-007 suspending an increase in water and wastewater rates proposed by Undine, LLC on an 11-0 vote. May 30, 2024 – Council set a public hearing to be held on July 18, 2024, to receive comment on the City’s recommendations regarding Undine LLC’s proposed water and wastewater rates. Council Committee, Boards and Commission Action: July 17, 2024 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: Undine, LLC, an investor-owned utility with customers in the area known as Greenshores on Lake Austin, filed a Statement of Intent to Change Rates with the Public Utility Commission of Texas (PUCT) and the City seeking regulatory approval to increase water and wastewater rates for its Greenshores customers. Of Undine’s affected 167 water customers and 100 wastewater customers, only a few (approximately six) are within Austin’s corporate limits. Under Texas Water Code Chapter 13, the Council is the regulatory authority with exclusive original jurisdiction to review rates charged to water and wastewater customers within the City’s corporate limits served by non-City utilities. The Council has authority to determine whether the rates, as they affect City residents, are just and reasonable and, that in all other respects, meet State and local law. City Code Chapter 15-4 sets out the City’s process for reviewing non-City utility rate filings and requires the determination to be made in a public hearing. Undine, LLC is seeking recovery of $1,130,662 in total revenue requirements on a system-wide basis, for the test year ended March 31, 2023. The current filing will increase residential drinking water rates by 15.9% as follows: • For block 3 volume (25,001-50,000 gallons) from $12.00 to $13.91 per 1,000 gallons Item 11 # 24-4963 Water & Wastewater Commission: July 17, 2024 Council: …
Item 12 Water & Wastewater Commission: July 17, 2024 Posting Language Approve recommendation to Council of Austin Water’s Capital Improvements Projects located in the Drinking Water Protection Zone for inclusion in Austin Water’s five-year Capital Spending Plan (for Fiscal Year 2024-2025 through Fiscal Year 2028-2029) as required by Financial Policy No. 8 Lead Department Austin Water Client Department Austin Water Assistant Director of Financial Services, Joseph Gonzales Council Committee, Boards and Commission Action: June 18, 2024 – Recommended by the Resource Management Commission on a 6-0-1 vote, with Commissioner Gary abstaining, Commissioners Johnson and Scaffidi absent, and two vacancies. June 5, 2024 – Recommended by the Environmental Commission on a 8-0 vote, with Commissioners Cofer and Schiera absent and one vacancy. July 17, 2024 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: In accordance with Austin Water's financial policies, the Boards and Commissions review and the City’s annual budget review process provides citizens an opportunity to comment on growth-related projects within the Drinking Water Protection Zone (DWPZ). Capital improvement projects for new water and wastewater treatment plants, capital expansions, and growth-related projects that are located in the DWPZ were identified and submitted, as part of the annual budget process, to the following Boards and Commissions: Water and Wastewater Commission, Resource Management Commission, and the Environmental Commission. These Boards and Commissions reviewed growth-related DWPZ capital projects spending plans, provided input, reviewed consistency with the Imagine Austin comprehensive plan, reviewed effect on growth within the DWPZ, and made recommendations on project approval for inclusion in Austin Water’s 5-year Capital Spending Plan. Memorandum To: Boards and Commissions From: Shay Ralls Roalson, Director, Austin Water Date: March 30, 2024 Subject: Board and Commission and Citizen Review of new Growth-related Capital Improvement Projects in Drinking Water Protection Zone The Austin City Council approved an amendment to Austin Water’s (AW) Financial Policy No. 8 to provide for enhanced Board and Commission and citizen reviews of AW’s new growth-related capital improvement projects (CIP) located in the Drinking Water Protection Zone (DWPZ). The previous ordinance (No. 20130117-017) took effect on January 28, 2013 and on August 11, 2021 ordinance (No. 20210811-001) amended the DWPZ financial policy. AW is presenting the new growth-related projects to Boards and Commissions as set forth in the ordinance. The revised Financial Policy No. 8 reads as follows: Capital improvement projects for new water and wastewater treatment plants, capital …
Item 2 # 24-4888 Water & Wastewater Commission: July 17, 2024 Council: July 18, 2024 Posting Language Recommend approval to execute a contract for construction services for the Bull Creek Basin Wastewater Renewal – CIPP project with DeNucci Constructors, LLC in the amount of $6,854,549 plus a $685,455 contingency for a total contract amount not to exceed $7,540,004. (District 10) MBE/WBE This contract will be awarded in compliance with City Code Chapter 2-9A (Minority-Owned and Women-Owned Business Enterprise Procurement Program) by meeting the goals, with 13.96% MBE and 0.82% WBE participation. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Engineering Services, Charles Celauro Fiscal Note Funding is available in the Capital Budget of Austin Water. Purchasing Language: The Financial Services Department issued an Invitation for Bids (IFB) 6100 CLMC1015 for these goods and services. The solicitation was issued on January 22, 2024, and closed on April 4, 2024. Of the two offers received, the recommended contractor submitted the lower responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing, is available for viewing on the City’s Financial Services, website, Austin Finance Online. Link: Solicitation Document. Council Committee, Boards and Commission Action: July 17, 2024 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: Austin Water’s collection system is fundamental for conveyance of wastewater to Austin Water’s treatment plants. Austin Water’s collection system is a large and complex system, consisting of approximately 3,000 miles of wastewater mains and serving approximately one million customers. Due to deterioration from the harsh conditions of the wastewater environment, collection system assets require ongoing repair and replacement to prevent sanitary sewer overflows (SSOs). The Bull Creek Basin Wastewater Renewal - CIPP project will repair approximately 13,600 linear feet (LF) of deteriorated wastewater main with cast-in-place-pipe (CIPP) and repair and/or replace all associated appurtenances. This project consists of CIPP installation within existing wastewater lines in the Bull Creek Basin. This infrastructure has been identified through TV inspection and selected for replacement based upon the following factors: physical condition of main, number of SSO’s, estimated volume of wastewater discharged during SSOs, and amount of inflow and infiltration (I&I). I&I is the estimated amount of Item 2 # 24-4888 Water & Wastewater Commission: July 17, 2024 Council: July 18, 2024 groundwater or rainwater leaking into a wastewater main. The project consists of the following …
Item 3 #24-4890 Water & Wastewater Commission: July 17, 2024 Council: July 18, 2024 Posting Language Recommend approval to execute a contract for construction services for the Kellam Road Water Pipeline Renewal project with Cedar Hills Construction, LLC, in the amount of $1,181,531 plus a $118,153 contingency for a total contract amount not to exceed $1,299,684. (District 2) MBE/WBE This contract will be awarded in compliance with City Code Chapter 2-9A (Minority-Owned and Women-Owned Business Enterprise Procurement Program) by meeting the goals with 6.72% MBE and 0.91% WBE participation. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Engineering Services, Charles Celauro Fiscal Note Funding is available in the Capital Budget of Austin Water Purchasing Language: The Financial Services Department issued an Invitation for Bids (IFB) 6100 CLMC1026 for these services. The solicitation was issued on April 8, 2024, and closed on May 2, 2024. Of the five offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing, is available for viewing on the City’s Financial Services, website, Austin Finance Online. Link: Solicitation Document. Council Committee, Boards and Commission Action: July 17, 2024 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: The Kellam Road Water Pipeline Renewal project is part of the Renewing Austin Program. The Renewing Austin Program is an ongoing effort to replace, and upgrade deteriorated and aging water mains with a documented history of multiple breaks and are in poor condition and impact service delivery. Austin Water’s distribution system is large and complex, consisting of approximately 3,900 miles of water mains and serving approximately one million customers. Distribution system assets require ongoing repair and replacement to prevent leaks and loss of valuable treated water because of deterioration due to environmental conditions and aging. This project consists of replacing existing water mains located along Kellam Road beginning at Elroy Road and extending north. Water system renewal includes approximately 1,909 linear feet of existing 6-inch cast iron water line will be replaced with 16-inch diameter PVC water mains. This project utilizes open cut and jack and bore methods for waterline installation, and it will include abandonment of existing water line along Kellam Road and Old Kellam Road as well as repair and repaving of the road. Item 3 #24-4890 Water & Wastewater Commission: July 17, 2024 …
Item 4 #24-4891 Water & Wastewater Commission: July 17, 2024 Council: July 18, 2024 Posting Language Recommend approval to execute a contract for construction services for the Burrell Drive Wastewater Improvements project with Facilities Rehabilitation, Inc., in the amount of $2,405,580 plus a $240,558 contingency for a total contract amount not to exceed $2,646,138. (District 4) MBE/WBE This contract will be awarded in compliance with City Code Chapter 2-9A (Minority-Owned and Women-Owned Business Enterprise Procurement Program) by meeting the goals with 98.41% MBE and 1.59% WBE participation. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Engineering Services, Charles Celauro Fiscal Note Funding is available in the Capital Budget of Austin Water. Purchasing Language: The Financial Services Department issued an Invitation for Bids (IFB) 6100 CLMC1036 Burrell Drive Wastewater Improvements for these services. The solicitation was issued on April 22, 2024, and closed on May 16, 2024. Of the four offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing, is available for viewing on the City’s Financial Services, website, Austin Finance Online. Link: Solicitation Document. Council Committee, Boards and Commission Action: July 17, 2024 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: The Burrell Drive Wastewater Improvements project is part of the Renewing Austin Program. The Renewing Austin Program is an ongoing effort to replace, and upgrade deteriorated and aging water mains with a documented history of multiple breaks, that are in poor condition, and that impact service delivery. In addition, the program coordinates and includes wastewater lines in poor condition and in need of replacement within the project area. This project consists of the repair and replacement of existing water and wastewater mains located within the general boundaries of Burrell Drive between the Wooten Drive and Weyford Drive intersection. The water system renewal includes approximately 544 linear feet of 8-inch main along with service lines to individual properties and associated appurtenances. The wastewater system renewal includes approximately 2,315 linear feet of 12-inch main, manholes, and service lines to individual properties. This item includes one allowance of $10,000 that will be used to address any contaminated soil or water remediation. An allowance is an amount that is specified and included in the construction Item 4 #24-4891 Water & Wastewater Commission: July 17, 2024 Council: July 18, …
Item 5 # 24-4891 Water & Wastewater Commission: July 17, 2024 Council: July 18, 2024 Posting Language Recommend approval to execute a contract for construction services for the Waller Creek Center Parking Garage Renewal with RS Ellis, Inc./Southwest Corporation, in the amount of $1,356,528 plus a $135,652 contingency for a total contract amount not to exceed $1,492,180. (District 9) MBE/WBE This contract will be awarded in compliance with City Code Chapter 2-9A (Minority-Owned and Women-Owned Business Enterprise Procurement Program) through the achievements of Good Faith Efforts with 1.17% MBE and .72 WBE participation. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Business Services, Anna Bryan-Borja Fiscal Note Funding is available in the Capital Budget of Austin Water. Purchasing Language: The Financial Services Department issued an Invitation for Bids (IFB) 6100 CLMC1037 for these services. The solicitation was issued on April 29, 2024 and closed on May 23, 2024. Of the four offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing, is available for viewing on the City’s Financial Services, website, Austin Finance Online. Link: Solicitation Document. Council Committee, Boards and Commission Action: July 17, 2024 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: The Waller Creek Center Parking Garage stairwells are the primary stairs that are used daily by staff to access Waller Creek Center. They also are the primary emergency exit stairs utilized to exit the garage onto 9th Street during emergencies. These stairs were constructed in the 1980’s and are original to Waller Creek Center. The stairs are heavily corroded, damaged, and in need of replacement. Portions of the stairs have been deemed unsafe for normal use and operations and are currently closed. Southwest Corporation has been selected to remove the existing stairs, install replacement stairs, and install handrails in two stairwell locations of the Waller Creek Parking Garage. To prevent future damage and advanced corrosion, Southwest Corporation will also be enclosing the stairwells on the top floor of the parking garage. The Waller Creek Center Parking Garage is the main parking location for staff that support the critical infrastructure of the utility. Replacement of the garage stairwells is necessary to provide safe egress for utility staff. Item 5 # 24-4891 Water & Wastewater Commission: July 17, 2024 Council: July 18, 2024 The …
Item 6 # 24-4893 Water & Wastewater Commission: July 17, 2024 Council: July 18, 2024 Posting Language Recommend approval to execute a contract for the Johnny Morris/Hwy 290 Area Water Line Extensions project with Cash Construction Company Inc., in the amount of $1,929,742 plus a $192,974 contingency for a total contract amount not to exceed $2,122,716. (District 1, and 2-mile ETJ) MBE/WBE This contract will be awarded in compliance with City Code Chapter 2-9A (Minority-Owned and Women-Owned Business Enterprise Procurement Program) through the achievements of Good Faith Efforts with 1.76% MBE and 3.10% WBE participation. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Engineering Services, Charles Celauro Fiscal Note Funding is available in the Capital Budget of Austin Water. Purchasing Language: The Financial Services Department issued an Invitation for Bids (IFB) 6100 CLMC908 for these services. The solicitation was issued on February 26, 2024, and closed on April 11, 2024. Of the five offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing, is available for viewing on the City’s Financial Services, website, Austin Finance Online. Link: Solicitation Document. Council Committee, Boards and Commission Action: July 17, 2024 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: Austin Water’s water transmission and distribution system is fundamental for the conveyance of water to customers. The water distribution system is a large and complex system, consisting of approximately 4,000 miles of water mains and serving approximately one million customers. Due to age, growth, and system expansion, water distribution system assets require upgrades to meet customer supply needs. The Johnny Morris/Hwy 290 Area Water Line Extensions project will install waterlines to extend water service and increase reliability to the Northeast Desired Development Zone. This improvement is needed to meet increasing demands from growth in the Whisper Valley and Wildhorse Ranch residential subdivisions located within the Northeast Desired Development Zone This project consists of the construction of approximately 2,900 linear feet of 24-inch waterline along US Hwy 290 from Harris Branch Parkway to Blue Goose Road and approximately 700 linear feet of 16-inch waterline on Johnny Morris Road between Daffan Lane and Old Manor Road. These improvements will increase the reliability of the fire protection system at the Flint Hills Resources ethanol storage facility at 9011 Johnny Morris Road. Item 6 …
Item 7 # 24-4898 Water & Wastewater Commission: July 17, 2024 Council: July 18, 2024 Posting Language Recommend approval to negotiate and execute a contract for a job order assignment for the 10803 Platt Lane Building Rehabilitation with Jamail & Smith Construction LP, for a total amount not to exceed $1,293,599. (District 2) MBE/WBE This contract will be awarded in compliance with City Code Chapter 2-9A (Minority-Owned and Women-Owned Business Enterprise Procurement Program) by meeting the goals with 5.73% MBE and 1.31% WBE participation. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Business Services, Anna Bryan-Borja Fiscal Note Funding is available in the Capital Budget of Austin Water. Purchasing Language: Job Order Assignment Prior Council Action: October 1, 2020 – Council authorized negotiation and execution of the 2020 Job Order Contract for City Facility Improvements. Council Committee, Boards and Commission Action: July 17, 2024 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: Tree Folks, Inc., is a Texas non-profit corporation that empowers Central Texans to strengthen the community by planting and caring for trees. Their planting program engages over 950 volunteers yearly to plant trees in parks and public places, distributes nearly 6,000 5-gallon native and native- adapted trees to Austin residents annually, and works with economically disadvantaged residents, reaching approximately 2,500 lower-income residents with free trees each year. Since 2002, Tree Folks has officed out of 10803 Platt Lane, Austin, Texas, located within the City’s 2- mile extraterritorial jurisdiction. Originally a residential home, it is now used as the operation center and primary office for the public purpose of promoting tree planting, tree education, and urban forest- related community partnerships. The facility is a part of Austin Water’s capital improvement budget and long-range plan. This renovation with Jamail & Smith will address the current aging systems (roof, heating, ventilation, and air conditioning, etc.) and allow expansion on the site (a covered parking structure and multiple greenhouses) that will assist Tree Folks with expanding their program and services. Item 7 # 24-4898 Water & Wastewater Commission: July 17, 2024 Council: July 18, 2024 The Tree Folks Central Texas Floodplain Reforestation Program annually restores approximately 50 acres of degraded floodplain on private and public land-generating Carbon+ and City Forest Credits. The Tree Folks education program reaches about 1,500 community members annually through various experiential learning events, tree identification hikes, online learning tools, …
Item 8 # 24-4959 Water & Wastewater Commission: July 17, 2024 Council: August 29, 2024 Posting Language Recommend approval to negotiate and execute a contract for vertical turbine pumps with Smith Pump Co. Inc., for a term of one year in an amount not to exceed $360,190. MBE/WBE Sole source contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women- Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Operations, Ayman Benyamin Fiscal Note Funding for the total contract amount is available in the Fiscal Year 2023-2024 Operating Budget of Austin Water. Purchasing Language: Sole Source. Council Committee, Boards and Commission Action: July 17, 2024 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: The contract will provide two Flowserve drainage pumps that are essential for replacing the existing pumps at the Walnut Creek Wastewater Treatment Plant. The current pumps, which are original to the facility and past their useful life, must be replaced to ensure the facility can effectively process wastewater and maintain public and environmental safety. Failure of these pumps would result in significant damage to the operations building and hinder its functionality. These new pumps are necessary because the existing pumps have reached a point of unrepairable damage, and refurbishment is deemed ineffective and lacking in overall confidence by Plant management and staff. Overhauls conducted in the past have extended the pumps’ lifespan, with the last documented overhaul in 2007 extending it by an additional 11 years. However, due to the pumps’ critical role and the risks associated with failure, replacement is the only viable option. Smith Pump Co. Inc. is the sole source representative for Flowserve water resource pumps and parts and other Flowserve products. Flowserve is the sole manufacturer of Flowserve water resource pump products. This is a new contract. Requested authorization is based on contractor quotes for required equipment. If a contract is not secured, the facility risks the pumps failing, causing an inability for the facility to process wastewater and causing the City to fall out of compliance with their Texas Commission on Environmental Quality Wastewater permit.
