Item 9 # 24-4960 Water & Wastewater Commission: July 17, 2024 Council: August 29, 2024 Posting Language Recommend approval to execute a contract for multiple 30 cubic yard filter screens with Wwatertech Services, Inc. d/b/a Wwatertech, Inc., for up to five years for a total contract amount not to exceed $3,100,000. MBE/WBE This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Operations, Ayman Benyamin Fiscal Note Funding in the amount of $103,333 is available in the Fiscal Year 2023-2024 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Financial Services Department issued an Invitation for Bids (IFB) 2200 MHR1005REBID for these goods. The solicitation was issued on February 26, 2024, and closed on March 28, 2024. Of the two offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing, is available for viewing on the City’s Financial Services, website, Austin Finance Online. Link: Solicitation Document. Council Committee, Boards and Commission Action: July 17, 2024 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: The contract will provide the City with multiple 30 cubic yard filter screens for dewatering dumpsters at all major wastewater plants, as well as the Hornsby Bend Biosolids facility. The filter screens will provide adequate protection to the mesh liners installed in the City’s current dumpsters to protect and prolong the life of these critical assets. The filter screens are integral in the dewatering process for screening sludge and grit involved in wastewater treatment. This is a new contract. The requested authorization amount for this contract was determined using departmental estimates based on historical spending. If the City is unable to secure a contract, unscheduled repairs would increase, as would the risk of component failures. In addition, dumpsters may not be properly dewatered. Contract Details: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Total Length of Term 3 years 1 year 1 year 5 years Contract Authorization $1,860,000 $620,000 $620,000 $3,100,000 Note: Contract Authorization amounts are based on the City’s estimated …
Submittal: July xx, 2024 Annual Internal Review This report covers the time period of 7/1/2023 to 6/30/2024 Water and Wastewater Commission 1. The Water and Wastewater Commission mission statement is set forth in Section 2-1- 186 of the Municipal Code of the City of Austin, Texas which states: (A) The Water and Wastewater Commission members should reside inside the utility's service area. Not more than two members should be involved in development or development-related activities. (B) The purpose of the Water and Wastewater Commission is to: (1) review, analyze, and advise the City Council on the policies and resources relating to the city water and wastewater utility and water quality; and (2) assist the City Council in ensuring that the City's residents are provided with an adequate, economical, and potable supply of water and a stable, economical and environmentally safe system of wastewater disposal. (C) The Commission shall act as an advisory body to the City Council and shall review programs and make recommendations regarding: (1) the protection and integrity of the water resources for the City; (2) minimization of water quality impacts to downstream areas; (3) implementation of programs that achieve goals and objectives relating to water supply management, water demand management, and land water quality control; (4) the fiscal solvency of said programs; and (5) the fiscal health of the utility. 7/1/2023 – 6/30/2024 Annual Internal Review (D) The Commission may conduct an annual review of the commission’s goals and objectives, and the activities needed to achieve these goals and objectives in the following areas, for the year covered by the program: (1) water supply distribution; (2) water demand and conservation management; (3) wastewater treatment and collection; (4) water quality; (6) utility operating budget; (7) rates and fees; and (8) citizen education. (5) service area master planning and capital improvement project development; (E) The Commission may review and make reports and recommendations to the City Council, or other appropriate Boards and Commissions, concerning the following matters: (1) water and wastewater capital improvement program proposals; (2) water and wastewater bond programs; (3) monitoring of capital recovery fee revenues on a quarterly basis, and review of capital recovery fee dollar amount on an annual basis from the effective date of capital recovery fee ordinance; (4) review of the City's annual budget proposal for the water and wastewater utility; (5) quarterly review of water and wastewater ending balances; (6) cost effectiveness …
WATER & WASTEWATER COMMISSION BUDGET COMMITTEE REPORT Overview The Committee appreciates the opportunity to review Austin Water’s FY 2024-2025 (FY25) budget material and provide the following summary to the Water and Wastewater Commission. Budget Committee Members: Susan Turrieta, Chair Judy Musgrove, Vice Chair Marcela Tunon Sion Budget Review Executive Summary Austin Water Assistant Director of Financial Services, Joseph Gonzales and staff presented an update on Austin Water’s five-year financial forecast and gave an update on the FY 2023-2024 (FY 24) budget vs. actual, and presented the FY 2024-2025 (FY 25) Proposed Budget. Staff also covered the recent cost of service study including revenue and rate projections, debt service management, and Austin Water’s 5-year CIP spending plan. These items are highlighted below: 1) Enterprise Resiliency - Austin Water (AW) continues to focus on enhancing emergency preparedness and responsiveness, developing operational resiliency for a range of emergency conditions, and identifying and addressing natural hazards resulting from climate change. This is reflected in additional FTE’s to cover various EUM attributes, and new funding for an infrastructure academy to address work force challenges. 2) Key financial performance indicators a) Operating Budget – FY 2024 estimated budget is $741.1 M, FY 2025 proposed budget is $768.6 M. b) Debt Coverage – FY 2024 estimated to be 1.88, FY 2025 is forecasted to be 1.91, well above AW’s goal of c) Days Cash on Hand - FY 2024 estimated to be 313 days, FY 2025 is forecasted to be 312 days, above AW’s d) % Cash for CIP Spending – FY 2024 estimated to be 29.7%, FY 2025 is forecasted to be 27.8%, slightly 1.75. goal of 245 days. under AW’s goals of 35%. 3) Debt Management FY 2024. a) The Utility continues to use capital recovery fees (CRF) for debt defeasance with $60 M debt defeasance b) CRFs are declining, net revenue FY 23 was $30.7 M, net revenue as of March 2024 was $15.4 M. c) Other funding opportunities currently being utilized by AW include: i) TWDB Low-interest loans to date of $267 M. ii) $25 M SWIFT AMI new loan in fall of FY2025 iii) EPA WIFIA for Walnut Creek WWTP $447 M; AW has been invited to apply for funding d) AW’s estimate of debt savings for FY 2024 is $81.5M. includes $20M in CRF cash and $40M in Operating cash for a defeasance transaction in late fall or early winter of …
1 2 3 Cost of Service Objectives • Develop rates that: • Meet annual Financial Plan needs • Ensure water and wastewater services are each self-sustaining • Meet AW objectives while ensuring equitable cost recovery from customer classes • Included a Public Involvement Committee (PIC) to review Cost of Service methodology and provide input and recommendations 4 5 Purpose 1. Bolster transparency in the rate-setting process 2. Raise awareness about the Cost of Service Study 3. Obtain customer input on pricing objectives Approach As of 9/27, 98 open issues currently being worked As of 9/27, 4,242 issues resolved Promotion of Feedback Opportunities Reached 200,000 unique Austinites • Press Release • Media Coverage • Direct email through My ATX Water Portal • Social Media Posts • Reached 39,830 unique people • Displayed content 45,650 times • Notifications to all Council Offices 400 Voices Heard • Nearly 200 responded on Speak Up Austin • Over 100 attended Open Houses in 10 Council Districts • 20 attended Virtual Open House • 56 participated in the emailed survey • 27 participated in Focus Groups • 32 attended an Austin Neighborhood Council meeting Community Priorities Most important to least important: 1. Affordability for essential uses of water. 2. Water conservation to encourage sustainable use of water. 3. System resilience to withstand climate impacts and reliability to minimize outages. 4. Affordability for low-income users. 5. Minimizing bill impacts by gradually increasing rates over time. 6. Revenue stability so that Austin Water receives a stable level of revenue despite fluctuations in water use. Recommendations • Affordability for basic services and system resiliency. • Lower cash financing of CIP for large, generational projects. • Bill discount target of 50% for Customer Assistance Program (CAP) customers. • Community Benefit Charge increase from $0.15 to $0.30 per thousand gallons to support the Customer Assistance Program. • Implementation of water budget billing to address high irrigation for commercial and multifamily customers. 12 Budget Overview & Highlights • Incorporate Cost of Service Study and Community Engagement results. • Balance affordability with necessary operational and infrastructure investments. • Continue resiliency and service reliability investments for essential infrastructure. • Support staffing additions, including temporary employee and contractor conversions. • Continue debt management strategies. • Maintain financial strength with stable bond ratings, as in place since 2016. 13 Budget Overview & Highlights • Proposed average monthly residential bill increase of $8.14 per month. • Smaller …
Update on Water Supply Strategy Implementation Marisa Flores-Gonzalez, Program Manager III Water and Wastewater Commission July 17, 2024 Water Forward 2018 Supply Strategies Emergency Indirect Potable Reuse Update What is Indirect Potable Reuse (IPR)? The use of reclaimed water for potable purposes by discharging to a water supply source, such as surface water or groundwater. The mixed reclaimed and natural waters then receive additional treatment at a water treatment plant before entering the drinking water distribution system. What is Indirect Potable Reuse (IPR)? There are five indirect potable reuse operating facilities in Texas: • El Paso Water Utilities - recharging the Hueco Bolson Aquifer since 1985. • North Texas Municipal Water District - polishing water using wetlands and augmenting the Lavon Lake since 2009. • Tarrant Regional Water District - polishing water using wetlands and augmenting the Richland Reservoir. • The City of Abilene - augmenting Lake Fort Phantom Hill since 2015. • The City of Wichita Falls - augmenting Lake Arrowhead since 2017. How Would AW Implement Indirect Potable Reuse (IPR)? IPR is an emergency water supply strategy included in the 2018 Water Forward plan The strategy would use Lady Bird Lake as an environmental buffer and convey highly treated WWTP effluent to Ullrich WTP for use in supplementing drinking water supplies Drought Triggers Lakes Buchanan and Travis Total Combined Storage Projection (LCRA) City of Austin Drought Triggers DCP Stage 1 1.4 MAF DCP Stage 2 0.9 MAF DCP Stage 3 0.75 MAF DCP Stage 4 0.6 MAF IPR Operational Trigger 0.4 MAF Progress Update AW Internal IPR Task Force progressing on project tasks • Includes Operations, Engineering, Systems Planning, PIO, and Government Relations staff and key executives Decision on water supply source has been made Staff have developed scopes for further rotation list consultant services to support project components and is moving forward on consultant procurement Water Supply Source SAR has been selected as source of treated effluent for emergency IPR implementation Current plan is to construct and separately permit sidestream IPR treatment facilities to further treat effluent Planned Consultant Support Rotation List Engineering Support Schematic design, design criteria, technical specifications for: • Intake and pump station facilities • Reclaimed transmission main • Sidestream wastewater effluent treatment facilities Design Build Project Full IPR project design and construction Timeline Fall 2024 Development of schematic design, design criteria, technical …
WATER AND WASTEWATER COMMISSION RECOMMENDATION 20240714 – 012 July 17, 2024 Date: Subject:Water and Wastewater Commission’s Recommendation on Austin Water’s Capital Improvement Projects located in the Drinking Water Protection Zone for inclusion in Austin Water’s five-year Capital Spending Plan (for Fiscal Year 2024-2025 through Fiscal Year 2025- 2029) as required by Financial Policy Number 8. Seconded By: Commissioner Judy Musgrove Motioned By: Commissioner Shwetha Pandurangi Recommendation The Water and Wastewater Commission approved the attached report listing Austin Water Capital Improvement projects for inclusion in Austin Water’s five-year Capital Spending Plan (for Fiscal Year 2024-2025 through Fiscal Year 2025-2029). Description of Recommendation to Council See attached memo and report from Austin Water to Boards and Commissions, dated March 30, 2024 Rationale: The Austin City Council approved an amendment to Austin Water’s (AW) Financial Policy No. 8 to provide for enhanced Board and Commission and citizen reviews of AW’s new growth-related capital improvement projects (CIP) located in the Drinking Water Protection Zone (DWPZ). The previous ordinance (No. 20130117-017) took effect on January 28, 2013 and on August 11, 2021 ordinance (No. 20210811-001) amended the DWPZ financial policy. AW presented the new growth-related projects to the following Commissions as set forth in the ordinance, with the following outcomes: • • June 18, 2024 – Recommended by the Resource Management Commission on a 6-0-1 vote, with Commissioner Gary abstaining, Commissioners Johnson and Scaffidi absent, and two vacancies. June 5, 2024 – Recommended by the Environmental Commission on a 8-0 vote, with Commissioners Cofer and Schiera absent and one vacancy. Water and Wastewater Commission Vote taken July 17, 2024: For: Commissioner Jesse Penn, Commissioner Mike Reyes, Commissioner Marcela Tuñón Sion, Chair Susan Turrieta Against: None Abstain: None Absent: Commissioner William Moriarty, Commissioner Alex Navarro, Commissioner Sabrina Reichert, Commissioner Sam Angoori, Vice-Chair Chris Maxwell-Gaines Attest: Blanca Madriz, Water & Wastewater Commission Liaison Memorandum To: Boards and Commissions From: Shay Ralls Roalson, Director, Austin Water Date: March 30, 2024 Subject: Board and Commission and Citizen Review of new Growth-related Capital Improvement Projects in Drinking Water Protection Zone The Austin City Council approved an amendment to Austin Water’s (AW) Financial Policy No. 8 to provide for enhanced Board and Commission and citizen reviews of AW’s new growth-related capital improvement projects (CIP) located in the Drinking Water Protection Zone (DWPZ). The previous ordinance (No. 20130117-017) took effect on January 28, 2013 and on August 11, 2021 ordinance (No. 20210811-001) …
Date: July 17, 2024 WATER AND WASTEWATER COMMISSION RECOMMENDATION 20240717 – 014 Subject: Water and Wastewater Commission’s Recommendation of Austin Water’s FY 2024- 2025 Proposed Budget Motioned By: Commissioner Marcela Tuñón Sion Seconded By: Commissioner Shwetha Pandurangi Recommendation The Water and Wastewater Commission recommends approval of Austin Water’s Proposed Fiscal Year 2024-2025 budget. Description of Recommendation to Council The Water and Wastewater Commission recommends approval of Austin Water’s Proposed Fiscal Year 2024-2025 budget. Rationale: The Water and Wastewater Commission reviewed a report from the Commission’s Budget Committee regarding Austin Water’s Financial Forecast as a basis for Austin Water’s FY 2024-2025 Proposed Budget. The Commission also received a briefing from Austin Water staff on July 17, 2024 on Austin Water’s Proposed FY 2024-2025 Proposed budget. Vote For: Vice-Chair Judy Musgrove, Commissioner Jesse Penn, Commissioner Alex Navarro, Commissioner Chris Maxwell-Gaines Against: None Abstain: None Absent: Commissioner William Moriarty, Chair Susan Turrieta Attest: Blanca Madriz, Water & Wastewater Commission Liaison
WATER AND WASTEWATER COMMISSION REGULAR CALLED MEETING MINUTES Wednesday, July 17, 2024 The Water and Wastewater Commission convened in a regular called meeting on July 17, 2024, at Austin Energy Headquarters, 4815 Mueller Boulevard, Austin, Texas. Acting Chair Jesse Penn called the Water and Wastewater Commission to order at 6:04 p.m. Commission Members in Attendance: William Moriarty (remote), Mike Reyes, Marcela Tuñón Sion, Chair Susan Turrieta (remote), Jesse Penn, Judy Musgrove, Shwetha Pandurangi Commission Members Absent: Alex Navarro, Sam Angoori, Sabrina Reichert, Vice Chair Christopher Maxwell-Gaines PUBLIC COMMUNICATION: GENERAL Laneta Cooper registered to speak on Item 15. APPROVAL OF MINUTES 1. Approval of minutes from the June 12, 2024, regular meeting of the Water and Wastewater Commission. The minutes from the June 12, 2024, regular meeting were approved on Commissioner Musgrove’s motion and Commissioner Reyes’ second on a 7-0 vote with Commissioners Navarro, Reichert, Angoori, and Maxwell-Gaines absent. DISCUSSION AND ACTION 2. Recommend approval to execute a contract for construction services for the Bull Creek Basin Wastewater Renewal – CIPP project with DeNucci Constructors, LLC, in the amount of $6,854,549 plus a $685,455 contingency for a total contract amount not to exceed $7,540,004. (District 10) Recommended by the Water and Wastewater Commission on Commissioner Musgrove’s motion and Commissioner Tuñón Sion’s second on a 6-0 vote with Commissioner Penn recusing and Commissioners Navarro, Reichert, Angoori and Maxwell-Gaines absent. 3. Recommend approval to execute a contract for construction services for the Kellam Road Water Pipeline Renewal project with Cedar Hills Construction, LLC, in the amount of $1,181,531 plus a $118,153 contingency for a total contract amount not to exceed $1,299,684. (District 2) Recommended by the Water and Wastewater Commission on Commissioner Pandurangi’s motion and Commissioner Musgrove’s second on a 7-0 vote with Commissioners Navarro, Reichert, Angoori and Maxwell-Gaines absent. 4. Recommend approval to execute a contract for construction services for the Burrell Drive Wastewater Improvements project with Facilities Rehabilitation, Inc., in the amount of $2,405,580 plus a $240,558 contingency for a total contract amount not to exceed $2,646,138. (District 4) Recommended by the Water and Wastewater Commission on Commissioner Pandurangi’s motion and Commissioner Musgrove’s second on a 7-0 vote with Commissioners Navarro, Reichert, Angoori and Maxwell-Gaines absent. 5. Recommend approval to execute a contract for construction services for the Waller Creek Center Parking Garage Renewal with RS Ellis, Inc./Southwest Corporation, in the amount of $1,356,528 plus a $135,652 contingency for a total …
Water and Wastewater Commission Budget Committee Meeting July 9, 2024 – 3:00pm Waller Creek Center 625 E. 10th St. Austin, Texas Some members may be participating by videoconference. For more information go to: http://www.austintexas.gov/wwc Public comment will be allowed in-person or remotely by telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. To register, call or email the commission liaison at 512-972-0115 or Blanca.Madriz@austintexas.gov. Members of the public wishing to speak in person on the agenda and non-agenda related items must sign up at least ten minutes before the meeting is called to order. AGENDA Marcela Tuñón Sion (District 9), Vice Chair Susan Turrieta (District 10), Chair Budget Committee Members: Sam Angoori (District 5) Judy Musgrove (District 7) CALL TO ORDER PUBLIC COMMUNICATION: GENERAL APPROVAL OF MINUTES DISCUSSION ITEMS The first 10 speakers who register to speak before the meeting in person or by noon the day before the meeting remotely by telephone, will be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. Approval of minutes from the May 20, 2024, Budget Committee of the Water and Wastewater Commission. 1. Austin Water Financial Forecast vs Proposed Budget Update 2. Austin Water Cost of Services Update 3. Austin Water Capital Spending Plan Update 4. Discussion of the Water and Wastewater Commission Budget Recommendations Report DISCUSSION & POSSIBLE ACTION ITEMS 5. Review and possible action for future meeting schedule FUTURE AGENDA ITEMS Discussion of future agenda items ADJOURN The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Heather Cooke at Austin Water, 512-972-0083 for additional information; TTY users route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact Heather Cooke at Heather.Cooke@austintexas.gov.
FY2025 Proposed vs Forecast $3.1 M FY2025 Proposed FY2025 Forecast Difference Austin Water Operating Requirements Significant Items FY2025 Proposed FY2024 Amended FY2025 Forecast FY2024 Amended Wage Adjustment 29 New FTEs 10% Health Insurance Market Study Adjustment Supplemental Retirement Contribution 10% Retention Stipend Wages and Benefits Chemical Pipes and fittings Meter Contract for Engineering Services Electrical 3.5% Inflation Other Contractuals 3.5% Inflation Other Commodities Fleet Fuel and Maintenance Radio equipment Parts for vehicles Rental-other equipment Contractuals and Commodities Go Purple Initiatives Infrastructure Academy Utility Billing System Support Other Requirements Total Operating Requirements $355.2 M $338.0 M $17.2 M $352.1 M $338.0 M $14.1 M $4.7 M $3.4 M $2.1 M $1.8 M ($0.8) M ($8.3) M $2.9 M $3.5 M $1.1 M $1.0 M $0.4 M ($0.1) M ($0.2) M ($0.3) M ($0.3) M $5.1 M $4.0 M $3.3 M $2.0 M $9.3 M $17.2 M $4.2 M $3.4 M $2.1 M $1.8 M $1.3 M ($8.3) M $4.5 M $4.0 M $1.0 M $0.6 M $2.1 M $0.6 M $0.4 M $8.7 M $1.0 M $1.0 M $14.1 M $0.5 M $0.0 M $0.0 M $0.0 M ($2.1) M $0.0 M ($1.6) M ($0.5) M $1.1 M $0.0 M ($0.2) M ($2.1) M ($0.6) M ($0.5) M ($0.2) M ($0.3) M ($0.3) M ($3.6) M $4.0 M $3.3 M $1.0 M $8.3 M $3.1 M Position Title Explanations EUM Category Austin Water FY2025 Proposed New FTE Detail Administrative Senior Operational Optimization AW Treatment O & M Tech Sr Operational Optimization Human Resources Advisor Sr Operational Optimization This position reduces AW's cycle time for HR investigations and disciplinary actions. The current average caseload is 10/advisor which is above industry standard. Human Resources Advisor Sr Operational Optimization This position converts a long-term temporary position to full-time employment that provides administrative support and records management and serves as the SharePoint point of contact for the Internal Audit Division and the Enterprise Strategic Services Team and as AW's Ethics single point of contact. This position supports internal audits, AW Strategic Plan, continuous improvement, and Effective Utility Management. This position supports AW's centralized Biosolids handling facility that treats primary and secondary waste, activated sludge, through a pipeline from the city's two wastewater treatment plants. Recent improvements increased operational needs for a new transfer pump station and additional treatment functions. This position allows for Hornsby to operate in the same manner as other treatment facilities, with …
Austin Water Water and Wastewater Commission – Budget Committee : Cost of Service Update Joseph Gonzales Asst. Director, Financial Services July 9, 2024 Page 1 of 20 Agenda Austin Water – Water and Wastewater Final Rate Recommendations Public Engagement Information Next Steps Page 2 of 20 Public Engagement Information PIC Survey Results 10 responses from PIC Public Input Opportunities Completed 10 open houses conducted, with one in each Council District Virtual open house conducted on June 13th 3 focus groups conducted for more in- depth conversation Speak Up Austin Surveys 3 Page 3 of 20 Engagement By The Numbers Supply: 325,000 Acre Feet Per Year Local Media 6 Outlets Ran Stories Email Sent Social Media •174,679 email addresses •68.75% open (120,092) •11.5% clicks (20,088) •63 posts (1 paid) •39,830 People Reached •45,650 Impressions Made NextDoor 16,291 Impressions Speak Up Austin • 21,011 Views • 196 Survey Responses Open Houses • 107 Attendees in Person • 20 Attendees, Virtually Austin Neighborhood Council Meeting 32 Attendees Focus Groups •27 Participants to 3 Sessions •More than 300 Applied •56 Survey Responses Page 4 of 20 Public Engagement Information In-Person Open Houses Equity Revenue stability Resilience Conservation Affordability for essential uses Affordability for low income Minimal impact to bills Revenue stability Equity Minimizing impacts Affordability for low income Conservation Resilience Affordability for essential use Affordability for essential use Conservation and resilience Low-income affordability and equity Minimal impacts to bills and revenue stability Affordability (all kinds), equity Conservation and resilience Minimal bill impacts System reliability and revenue stability Speak Up Austin Survey Virtual Open House Focus Groups and Surveys Emailed 5 Page 5 of 20 PIC Survey Results 6 Page 6 of 20 PIC Survey Results What percentage of cash funding for major long-term projects should be recommended? % Cash Financing 7 5 4 3 2 1 0 % Cash Financing 20% 4 25% 1 30% 3 35% 1 I don't know 1 Page 7 of 20 PIC Survey Results How should Austin Water apply rate increases across the 5-tiered volume rates for residential customers? Residential Rate Increase 8 5 4 3 2 1 0 Level % increase- 10% Lower increase for lower blocks- 7%-12% NewGen rates-higher increase for lower blocks NewGen rates-higher increase for lower blocks Other- NewGen rates-slightly higher in lower blocks Other-high increases in higher blocks Rate Increase Pattern 1 4 1 1 1 1 Other-no increase to charges for lower blocks, …
Regular Meeting of the Water and Wastewater Commission June 12, 2024 — 6:00 pm Austin Energy Headquarters 4815 Mueller Boulevard Austin, Texas Some members may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live For more information go to: http://www.austintexas.gov/wwc Public comment will be allowed in-person or remotely by telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. To register, call or email the board liaison at 512- 972-0115 or Blanca.Madriz@austintexas.gov . To register to speak in person, people must sign up at least ten minutes before the meeting is called to order. Commissioners: William Moriarty (Mayor) Jesse Penn (District 1) Alex Navarro (District 2) Sabrina Reichert (District 3) Mike Reyes, (District 4) Sam Angoori (District 5) Shwetha Pandurangi (District 6) Judy Musgrove (District 7) Christopher Maxwell-Gaines, Vice Chair (District 8) Marcela Tuñón Sion (District 9) Susan Turrieta, Chair (District 10) CALL TO ORDER PUBLIC COMMUNICATION: GENERAL APPROVAL OF MINUTES DISCUSSION AND ACTION 1. Approval of minutes from the May 8, 2024, regular meeting of the Water and Wastewater Commission. 2. Recommend approval to negotiate and execute ten professional services contracts for engineering services for the 2024 Large Scale Water and Wastewater Facilities Engineering Services Rotation List with Jacobs Engineering Group, Inc.; Kennedy Jenks Consultants, Inc.; CDM Smith, Inc.; CAS Consulting and Services, Inc.; Hazen & Sawyer DPC; HDR Engineering, Inc.; AECOM Technical Services, Inc.; Carollo Engineers, Inc.; Freese & Nichols, Inc.; and CP&Y, Inc., d/b/a STV Infrastructure, for total contract amounts not to exceed $38,500,000.00, divided among the firms. 3. Recommend approval to execute a contract for construction services for the Longhorn Dam Safety Improvements project with Jay-Reese Contractors, Inc., in the amount of $3,531,000 plus a $353,100 contingency for a total contract amount not to exceed $3,884,100. (District 3) 4. Recommend approval to negotiate and execute a contract for sewer inspection equipment, parts, and services with CLS Sewer Equipment Co. Inc., for up to five years for a total contract amount not to exceed $2,310,000. 5. Recommend approval to execute a contract for sodium bisulfite totes with Kinetic Motorwerks, LLC, for up to five years for a total contract amount not to exceed $910,000. The City of Austin is committed to compliance …
Item 2 # 24-4622 Water & Wastewater Commission: June 12, 2024 Council: July 18, 2024 Posting Language Recommend approval to negotiate and execute ten professional services contracts for engineering services for the 2024 Large Scale Water and Wastewater Facilities Engineering Services Rotation List with Jacobs Engineering Group, Inc.; Kennedy Jenks Consultants, Inc.; CDM Smith, Inc.; CAS Consulting and Services, Inc.; Hazen & Sawyer DPC; HDR Engineering, Inc.; AECOM Technical Services, Inc.; Carollo Engineers, Inc.; Freese & Nichols, Inc.; and CP&Y, Inc., d/b/a STV Infrastructure, for total contract amounts not to exceed $38,500,000.00, divided among the firms. MBE/WBE This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 8.05% MBE and 2.36 WBE participation. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Engineering Services, Charles Celauro Amount and Source of Funding Funding is available in the Capital and/or Operating and Maintenance Budgets of the various departments requiring services. Purchasing Language: The Financial Services Department issued a Request for Qualifications (RFQS) 6100 CLMP360 for these services. The solicitation was issued on October 16th, 2023, and closed on November 15th, 2023. Of the 22 offers received, the recommended contractors submitted the best evaluated responsive offers. A complete solicitation package, including a tabulation of the bids received, is available for viewing, is available for viewing on the City’s Financial Services, website, Austin Finance Online. Link: Solicitation Document. Council Committee, Boards and Commission Action: June 12, 2024 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: As a standard business practice, the City routinely engages the services of professional engineering firms to perform analysis, design, and support services associated with construction or improvement of City capital assets. Rotation List contracting allows the City to always have a group of qualified consultants available to perform a specific type of recurring work in a timely manner to meet the project and operational needs of the City. Prior to issuing, this solicitation was reviewed by the City’s Rotation List Advisory Committee, which is made up of staff from the Financial Services Department – Corporate Procurement, Capital Procurement, the Small and Minority Business Resource Department, Transportation and Public Works Department, and other user departments. The total authorization amount, the number of firms to be recommended for selection, and the authorization amount per firm were discussed …
Item 3 # 24-4629 Water & Wastewater Commission: June 12, 2024 Council: July 18, 2024 Posting Language Recommend approval to execute a contract for construction services for the Longhorn Dam Safety Improvements project with Jay-Reese Contractors, Inc., in the amount of $3,531,000 plus a $353,100 contingency for a total contract amount not to exceed $3,884,100. (District 3) MBE/WBE This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) through the achievements of Good Faith Efforts with 2.36% MBE and 0.89%% WBE participation. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Engineering Services, Charles Celauro Amount and Source of Funding Funding is available in the Capital Budget of Austin Water. Purchasing Language: The Financial Services Department issued an Invitation for Bids (IFB) 6100 CLMC1032 for construction services. The solicitation was issued February 12, 2024 and closed March 21, 2024. Of the two offers received, the recommended contractor submitted the only responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing, is available for viewing on the City’s Financial Services, website, Austin Finance Online. Link: Solicitation Document. Council Committee, Boards and Commission Action: June 12, 2024 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: The Longhorn Dam was constructed by Austin Energy in 1960 to create a cooling reservoir for the Seaholm and Holly power plants. Both power plants were decommissioned in 2007 and the reservoir is now used as a recreational facility for the City of Austin. The dam is located on the Colorado River in east Austin and creates Lady Bird Lake. It is owned by the City of Austin and has been operated by Austin Water since 2017, after the transition from the previous owner, Austin Energy. This project focuses on life safety improvements by updating gratings, ladders, and guardrails in accordance with Occupational Safety and Health Administration (OSHA) standards, improving the mechanical and electrical systems, improving the ventilation system, and monitoring wall movement systems on the abutments of the bridge. The project proposes lane closures, detours, and use of temporary pavement at varying locations along South Pleasant Valley Road from Canterbury Street to north of Lakeshore Drive at the existing pedestrian hybrid beacon. Capital Delivery Services will communicate regularly with neighboring businesses and residents using mailings, social media outreach, and press …
Item 4 # 24-4821 Water & Wastewater Commission: June 12, 2024 Council: July 18, 2024 Posting Language Recommend approval to negotiate and execute a contract for sewer inspection equipment, parts, and services with CLS Sewer Equipment Co. Inc., for up to five years for a total contract amount not to exceed $2,310,000. MBE/WBE Sole source contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women- Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Operations, Ayman Benyamin Amount and Source of Funding Funding in the amount of $115,500 is available in the Fiscal Year 2023-2024 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Sole Source. Council Committee, Boards and Commission Action: June 12, 2024 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: The contract will provide parts, maintenance, repair, and software for Austin Water's sewer inspection vehicles. These are specially equipped vehicles used to inspect sewer mains using closed-circuit television cameras to assess condition of City-owned wastewater pipeline infrastructure. The Collection System Services Division (CSSD) has a daily responsibility to perform preventative maintenance and investigation when there is an infrastructure failure. This contract will allow the CSSD to make equipment repairs quickly and to provide preventive maintenance on the sewer inspection vehicles. Repairs are essential to comply with the Environmental Protection Agency and Texas Commission on Environmental Quality requirements regarding sanitary sewage collection systems. CLS Sewer Equipment Co. Inc. is the sole authorized dealer of parts and services provided under this contract. The contract replaces a contract expiring on October 3, 2024. Requested authorization is based on historical spending and departmental estimates of future needs. The recommended contractor is the current provider for these goods and services. Item 4 # 24-4821 Water & Wastewater Commission: June 12, 2024 Council: July 18, 2024 If a contract is not secured, Austin Water will be unable to effectively inspect wastewater lines and risk the possibility of raw sewage leaking into the surrounding soil. The use of this system has proven effective in preventing such leakage through inspections and repair. Contract Details: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Total Length of Term 3 years 1 year 1 year 5 years Contract Authorization $1,386,000 $462,000 $462,000 $2,310,000 …
Item 5 # 24-4846 Water & Wastewater Commission: June 12, 2024 Council: July 18, 2024 Posting Language Recommend approval to execute a contract for sodium bisulfite totes with Kinetic Motorwerks, LLC, for up to five years for a total contract amount not to exceed $910,000. MBE/WBE This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Operations, Ayman Benyamin Amount and Source of Funding Funding in the amount of $15,167 is available in the Fiscal Year 2023-2024 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Financial Services Department issued an Invitation for Bids (IFB) 2200 KMF1023 for these goods. The solicitation was issued on January 15, 2024, and closed on February 27, 2024. The recommended contractor submitted the only responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing, is available for viewing on the City’s Financial Services, website, Austin Finance Online. Link: Solicitation Document. Council Committee, Boards and Commission Action: June 12, 2024 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: The contract will provide sodium bisulfate, a chemical required to maintain a redundant backup system to Austin Water’s primary sulfur dioxide dosing system. In the event the primary sulfur dioxide dosing system is unexpectedly offline, a large quantity of sodium bisulfite will be required to treat untreated wastewater (effluent). The sodium bisulfite solution is necessary to reduce the residual chlorine in treated effluent before discharging the effluent into the Colorado River. Chlorine reduction is crucial to protect aquatic life and the environment. This is a new contract; previous contracts were for spot purchases of goods. The requested authorization is based on historical spending and departmental estimates of future needs. If a contract is not secured, the City will not be able to maintain a redundant backup system that protects aquatic life and the environment by reducing the residual chlorine before discharging the treated effluent into the Colorado River. Contract Details: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Total Length of Term 3 years 1 year 1 year 5 …
