..Body Item 14 Water & Wastewater Commission: November 13, 2024 Council: November 21, 2024 Posting Language ..Title Recommend approval to authorize negotiation and execution of two contracts for special access cleaning, televising inspection, and sewer related services of sanitary sewer collection system pipes in special access areas for Austin Water with Ace Pipe Cleaning Inc. d/b/a Carylon Corp, and Hydromax USA LLC, each for an initial term of three years with two one-year extension options, for total contract amounts not to exceed $12,600,000 divided between the contractors evenly or the Department may choose any contractor that has the available services. Funding in the amount of $2,310,000 is available in the Fiscal Year 2024-2025 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Lead Department Financial Services Department. Client Department(s) Austin Water. Purchasing Language: The Financial Services Department issued a Request for Qualifications Statements RFQS 2200 RGW4000 for these services. The solicitation was issued on April 29, 2024, and closed on May 23, 2024. Of the five offers received, the recommended contractors submitted the best evaluated responsive offers. A complete solicitation package, including a log of offers received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=140241. MBE/WBE: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Council Committee, Boards and Commission Action: November 13, 2024 - To be reviewed by the Water and Wastewater Commission. Additional Backup Information: The wastewater collection system includes over 2,950 miles of piping throughout the City that transports wastewater from residences and businesses to the City’s wastewater treatment plants. In accordance with best management practices, existing collection system assets require on-going maintenance and inspection. This contract will provide special access cleaning, televising inspection, and sewer related services of sanitary sewer collection system pipes that range from 4-inches to 60-inches in diameter in special access areas throughout the City. This contract includes cleaning and inspection of wastewater mains, inspection of wastewater manholes, and trenchless point repairs in the wastewater collection system. The location of the assets in special access areas will typically be outside of the Right of Way, in creeks, backyard easements, or other areas that have historically …
..De Item 15 Water & Wastewater Commission: November 13, 2024 Council: November 21, 2024 Posting Language ..Title Recommend approval of Water Forward 2024, Austin’s Integrated Water Resource Plan, which includes conservation, reuse, and supply strategies and an adaptive management framework to respond to changing conditions to meet Austin’s water needs for the next 100 years. Funding: This item has no fiscal impact. Lead Department Austin Water. Prior Council Action: November 29, 2018 – Council approved adoption of the Water Forward 2018 plan with additional Council direction. Council Committee, Boards and Commission Action: November 4, 2024 – Recommended by the Austin Integrated Water Resource Planning Community Task Force (Water Forward Task Force) on a 9-0 vote with Task Force Member Lorenz absent. November 13, 2024 – To be reviewed by the Water and Wastewater Commission. Additional Backup Information: In response to the drought from 2006 through 2016, Austin Water worked with the Council appointed Water Forward Task Force, consultants, and the community over a three-year period to develop the first Water Forward plan. Water Forward 2018 Plan Implementation Following unanimous Council approval of the 2018 plan, Austin Water began implementing near-term plan strategies. The Water Forward Task Force continued to meet regularly to participate in the implementation phase. Since 2018, Austin Water has achieved key implementation milestones including My ATX Water meter and portal deployment, onsite reuse and GoPurple program implementation, expansion of customer conservation incentives, as well as initial planning for aquifer storage and recovery and indirect potable reuse These milestones are detailed further in the memo issued to Mayor and Council on November 5, 2024. Water Forward 2024 Updates As part of our adaptive management approach, Austin Water established a five-year cycle for updating the Water Forward plan and began the current cycle in late 2021. The 2024 plan builds on the 2018 plan and subsequent implementation activities and provides a roadmap to provide a sustainable, resilient, equitable, and affordable water future for Austin for the next 100 years. Most of the strategies reflected in the Water Forward 2018 plan remain as a key and continued strategies in the Water Forward 2024 plan. In the future, the lower Colorado River and Highland Lakes system that provides Austin’s drinking water supply will likely experience impacts from regional growth, droughts, and climate change, based on updated technical modeling included in the plan. Water Forward 2024 includes an updated 50-year portfolio of …
WATER FORWARD 2024 | City of Austin Council Meeting Backup: 11/21/24 File ID: 24-6135 Water Forward 2024 Plan Report FINAL – November 4, 2024 WATER FORWARD 2024 | i City of Austin Council Meeting Backup: 11/21/24 File ID: 24-6135 Director’s Message Austin Water is doing important work to make sure Austin has a strong and reliable water supply, even as our city faces the challenges of growth, drought, and a changing climate. Over the past few years, Austin Water has put smart strategies in place that have already made a big difference. We've focused on conservation, encouraging our customers to use water wisely through recent hot and dry years. We've also launched GoPurple, a program that will expand our reclaimed water system and includes requirements and incentives for developments to reuse water onsite. We are pursuing water storage strategies to stretch our existing supplies. And working closely with our regional partners, we've strengthened Austin's ability to bridge droughts and provide a sustainable water supply to meet all our community’s water needs. Our work doesn't stop here. Climate science tells us that we must do even more to protect our future. The challenges we face are real, and we need to stay ahead of them. That's why we're committed to learning from our past efforts and adjusting as we go. We've been using an adaptive management approach to closely monitor how our plans are working and make changes as needed. This is a key part of Water Forward 2024, which provides a roadmap for Austin's water future. We've been working hand in hand with the Water Forward Task Force, a group of dedicated community members who help inform our efforts. Together, we've updated the 2018 plan, adjusted our strategies, and responded to the needs we've identified along the way. This collaborative approach has resulted in updates that not only address today's needs but also prepare us for tomorrow's challenges. At Austin Water, work is already underway to carry out this updated plan. We're focused on staying transparent and accountable to you, our community, as we move forward. We know that water is essential to our quality of life, and we're determined to protect this precious resource. As we look to the future, we at Austin Water hold a hopeful vision. Austin is a leader in water conservation and sustainability and we see a future where our city continues to thrive, and …
Water Conservation Plan and Utility Profile EXHIBIT A CITY OF AUSTIN WATER CONSERVATION PLAN Developed to Meet Requirements Outlined in 30 TAC §288.2 and §288.5 November 21, 2024 Page 1 of 62 City of Austin Council Meeting Backup: 11/21/24 File ID: 24-6136 Water Conservation Plan and Utility Profile Message from the Director Thank you for your interest in Austin’s most precious natural resource: water. The city was founded in the mid-1800s on the banks of the Colorado River to take advantage of that abundant water resource. Our water supply is just as critical today, but now we face unprecedented challenges: record high temperatures, record low flows into the Highland Lakes, water quality concerns, and continued rapid population growth. Together, we can meet these challenges. The City of Austin’s 100-year Water Forward Integrated Water Resources Plan is focused on water conservation and water use efficiency, as well as strategies to strengthen the diversity of Austin’s water supply. Austin has come a long way over the last decade – in 2023, we used essentially the same amount of water as we did in 2011, despite having 140,000 more residents. But the impacts from climate change require us to become even more water-wise and water-efficient. The update of this Water Conservation Plan is required by the State of Texas every five years to provide short-term strategies to address changing conditions. While Austin Water completed the required plan update in May 2024, we are now providing this November 2024 update to incorporate additional water conservation strategies. Even more importantly, the update is a necessary part of the city’s future sustainability. This document describes Austin Water’s conservation initiatives, programs, and projects to help residents and businesses increase their water use efficiency. In addition, it describes how Austin Water is maximizing our water supply from the Highland Lakes through conservation and water reuse. Learn more about what you can do to conserve our most precious resource at AustinWater.org. Shay Ralls Roalson, P.E. Austin Water Director Page 2 of 62 City of Austin Council Meeting Backup: 11/21/24 File ID: 24-6136 Water Conservation Plan and Utility Profile Table of Contents Message from the Director ...................................................................................................... 2 Executive Summary ................................................................................................................. 4 Conservation Program History ................................................................................................ 7 Public Education and Information ........................................................................................... 9 Residential Customer Programs ........................................................................................... 11 Regulatory Programs ............................................................................................................. 18 Metering and Water Loss ....................................................................................................... 21 Water Reuse............................................................................................................................ 24 Water Rates ............................................................................................................................ 27 Goals for Water Use and …
..De Item 16 Water & Wastewater Commission: November 13, 2024 Council: November 21, 2024 Posting Language ..Title Recommend approval of a resolution repealing Resolution No. 20240502-005, which adopted the prior Water Conservation Plan for Municipal and Wholesale Water Use, and adopting an updated Water Conservation Plan, which describes Austin Water’s ongoing water conservation strategies, programs and goals, as required by the Texas Commission on Environmental Quality. Funding: This item has no fiscal impact. Lead Department Austin Water. Prior Council Action: May 5, 2016 – Council approved Resolution No. 20160505-0004 adopting a new Drought Contingency Plan and related revisions to City Code Chapter 6-4 (Water Conservation). November 29, 2018 - Council approved adoption of Water Forward, Austin’s Integrated Water Resource Plan. April 11, 2019 – Council approved Resolution No. 20190411-002, repealing Resolution No. 20140417-004 and adopting the Utility Profile & Water Conservation Plan for Municipal and Wholesale Water Use as required by the Texas Commission on Environmental Quality (TCEQ). May 2, 2024 – Council approved Resolution No. 20240502-005, repealing Resolution No. 20190411-002 and adopting the Utility Profile & Water Conservation Plan for Municipal and Wholesale Water Use as required by the TCEQ. Council Committee, Boards and Commission Action: November 4, 2024 – Recommended by the Austin Integrated Water Resource Planning Community Task Force (Water Forward Task Force) on a vote of 7 in favor with Task Force Member Moriarty opposed and Task Force Members Faust and Lorenz absent. November 13, 2024 – To be reviewed by the Water and Wastewater Commission. November 19, 2024 – To be reviewed by the Resource Management Commission. Additional Backup Information: Austin is required by the TCEQ to file a Drought Contingency Plan (DCP) and a Water Conservation Plan (WCP) under Texas Administrative Code Title 30, Chapter 288. A DCP establishes a series of drought stages and the measures to curtail water use during specific times of drought. A WCP describes a utility’s water use profile and describes water conservation goals and programs to reduce water use and otherwise increase water use efficiency. These plans are required to be updated on a five-year basis and submitted to the TCEQ. Austin’s last WCP was approved by Council on May 2, 2024. At the time of adoption, Austin Water committed to reviewing the WCP in further collaboration with the Water Resource Task Force and in conjunction with the anticipated update of the City’s 2024 Water Forward Plan. The …
EXHIBIT A CITY OF AUSTIN DROUGHT CONTINGENCY PLAN Developed to Meet Requirements Outlined in 30 TAC § 288.20 and § 288.22 Water Conservation Division City of Austin, Texas PWS # 2270001 November 21, 2024 City of Austin Council Meeting Backup: 11/21/24 File ID: 24-6137 City of Austin Drought Contingency Plan Table of Contents SECTION I: DECLARATION OF POLICY, PURPOSE, AND INTENT ..................................................................... 2 SECTION II: BACKGROUND .................................................................................................................................... 2 SECTION III: TRIGGER CONDITIONS AND GOALS ............................................................................................... 7 SECTION IV: DROUGHT RESPONSE MEASURES .............................................................................................. 11 SECTION V: WHOLESALE CONTRACT PROVISIONS ........................................................................................ 22 SECTION VI: PUBLIC INVOLVEMENT................................................................................................................... 23 SECTION VII: PUBLIC NOTIFICATION AND EDUCATION................................................................................... 23 SECTION VIII: COORDINATION WITH REGIONAL PLANNING GROUPS (RPG)............................................... 24 SECTION IX: TCEQ NOTIFICATION ...................................................................................................................... 24 SECTION X: PLAN REVIEW AND UPDATES ........................................................................................................ 24 APPENDIX A: WATER CONSERVATION CODE ................................................................................................... 25 APPENDIX B: WATER CONSERVATION PENALTY CODE ................................................................................. 26 APPENDIX C: RESOLUTION ADOPTING THE 2024 DROUGHT CONTINGENCY PLAN .................................. 34 APPENDIX D: TRANSMITTAL LETTER TO REGIONAL PLANNING GROUP .................................................... 35 Page 1 of 36 City of Austin Council Meeting Backup: 11/21/24 File ID: 24-6137 City of Austin Drought Contingency Plan Section I: Declaration of Policy, Purpose, and Intent The City of Austin (the City) maintains a decades-long commitment to ensuring a sustainable water supply through demand management measures. The latest update to Austin’s Drought Contingency Plan (the Plan) builds upon this legacy. This iteration of the Plan retains all measures from previous versions while incorporating new strategies to better address droughts in the future. Designed as a comprehensive strategy, the Plan focuses on addressing water shortages and emergencies, with specific attention to domestic water use, sanitation, fire protection, and public well- being. In accordance with Section 11.1272 of the Texas Water Code and Chapter 288 of Title 30 of the Texas Administrative Code, the City regularly updates this plan, underscoring the importance of adaptability to evolving water supply dynamics. This document outlines the City's strategic response to challenges posed by demand surges, infrastructure constraints, and droughts, including historical critical droughts. Through coordination with the Lower Colorado River Authority (LCRA), the Drought Contingency Plans of both the LCRA and the City are consistent in terms of targets and goals. The City’s plan is more proactive, including the implementation activities necessary to conserve water. Detailed within the regulatory framework of the City of Austin’s Municipal Code, the Water Conservation Code (updated in conjunction with this plan in May and November 2024) …
..De Item 17 Water & Wastewater Commission: November 13, 2024 Council: November 21, 2024 Posting Language ..Title Recommend approval of a resolution repealing Resolution No. 20240502-004, which adopted a revised Drought Contingency Plan, and adopting the Drought Contingency Plan, which includes drought or emergency response stages due to water supply shortages, sets targets for water use reduction and other elements required by state law, as required by the Texas Commission on Environmental Quality. Funding: This item has no fiscal impact. Lead Department Austin Water. Prior Council Action: May 5, 2016 – Council approved Resolution No. 20160505-0004 adopting a new Drought Contingency Plan and in a separate item Council approved related revisions to City Code Chapter 6-4 (Water Conservation). November 29, 2018 - Council approved adoption of Water Forward, Austin’s Integrated Water Resource Plan. April 11, 2019 - Council approved Resolution No. 20190411-002 repealing Resolution No. 20140417-004 and adopting the Utility Profile & Water Conservation Plan for Municipal and Wholesale Water Use as required by the Texas Commission on Environmental Quality (TCEQ). May 2, 2024 – Council approved Resolution No. 20240502-004 repealing Resolution No. 20160505-004 and adopting a Drought Contingency Plan as required by the TCEQ. Council Committee, Boards and Commission Action: November 4, 2024 – Recommended by the Austin Integrated Water Resource Planning Community Task Force (Water Forward Task Force) on an 8-0 vote with Task Force Members Faust and Lorenz absent. November 13, 2024 – To be reviewed by the Water and Wastewater Commission. November 19, 2024 – To be reviewed by the Resource Management Commission. Additional Backup Information: Austin is required by the TCEQ to file a Drought Contingency Plan (DCP) and a Water Conservation Plan (WCP) under Texas Administrative Code (TAC) Title 30, Chapter 288. A DCP establishes a series of drought stages and the measures to curtail water use during specific times of drought. A WCP describes a utility’s water use profile and describes water conservation goals and programs to reduce water use and otherwise increase water use efficiency. These plans are required to be updated on a five-year basis and submitted to the TCEQ. Austin’s last DCP was approved by Council on May 2, 2024. At the time of adoption, Austin Water committed to reviewing the DCP in further collaboration with the Austin Integrated Water Resource Planning Community Task Force and in conjunction with the anticipated update of the City’s 2024 Water Forward Plan. The …
M E M O R A N D U M TO: Mayor and Council Members THROUGH: Robert Goode, P.E., Assistant City Manager FROM: Shay Ralls Roalson, P.E., Director, Austin Water DATE: November 5, 2024 SUBJECT: Water Forward – Austin’s Integrated Water Resource Plan Update Austin Water is pleased to share the 2024 update to Water Forward--Austin’s Integrated Water Resource Plan (Water Forward Plan), which supports a sustainable and equitable water future for Austin’s next 100 years. Revisions to Austin’s Water Conservation Plan and Drought Contingency Plan have also been completed and complement the strategies in the Water Forward Plan. These plans are slated for City Council consideration on November 21, 2024. BACKGROUND Austin’s first Water Forward Plan was unanimously adopted by City Council in November 2018. It established the community’s first integrated water resource plan, and Austin Water has worked diligently to implement the plan’s strategies since adoption. A summary of key milestones in the implementation of Water Forward 2018 is attached. WATER FORWARD 2024 UPDATES As part of our adaptive management approach, Austin Water began updating the Water Forward plan in late 2021. The updated plan is the culmination of detailed technical analysis along with extensive community input. The plan development process was led by Austin Water with support from the Council- appointed Integrated Water Resource Planning Community Task Force (known as the Water Forward Task Force). In addition, Austin Water convened a Climate Technical Advisory Group to provide subject matter expertise throughout the plan update and obtained technical support from the University of Texas at Austin on developing climate projections. This effort also incorporated a Community Ambassador Cohort to provide broader participation of historically underrepresented communities in the plan’s Equity and Affordability Road Map. A listing of advisory bodies and consultants who contributed to Water Forward 2024 Plan development is attached. Water Forward 2024 builds on the 2018 plan and provides a roadmap to a sustainable, resilient, equitable, and affordable water future for Austin for the next 100 years. Most of the strategies reflected in the Water Forward 2018 plan continue as key strategies in the Water Forward 2024 plan. In the future, the lower Colorado River and Highland Lakes system that provides Austin’s drinking water supply will Page 1 of 8 likely experience impacts from regional growth, droughts, and climate change. Water Forward includes a 50-year portfolio of conservation, reuse, and supply strategies to meet these challenges. …
Water & Wastewater Commission Water Forward 2024 Water Conservation Plan Drought Contingency Plan 1 Shay Ralls Roalson, PE November 13, 2024 Water Forward Water Forward is Austin’s 100-year integrated water resource plan, unanimously adopted by Council in November 2018. Water Forward identifies diverse and environmentally-conscious water management strategies to adapt to growth, drought, and climate change and ensure a sustainable, resilient, equitable, and affordable water future for our community. 2 Planning for Uncertainty Population Growth Climate Change 3 Combined Storage Lakes Buchanan and Travis 4 Adaptive Management Plan Conservation Reuse Supply Partnerships 5 Portfolio Evaluation 6 Recommended Portfolio Utility-Side Water Loss Control • Production meter improvements • Expanded active leak detection programs • Additional analysis of smart meter data Customer Side Water Use Management • Expanded customer incentives for conservation • Use of smart meter data for customer-side leak identification, education, and outreach • Water use budgeting Native & Efficient Landscapes • New landscape ordinances & incentives • • Irrigation efficiency incentives Landscape conversion programs Non-Potable Reuse • Onsite Water Reuse Systems • Decentralized Reclaimed • Centralized Reclaimed Water Supply Storage Aquifer Storage and Recovery Decker Lake Off Channel Reservoir Potable Reuse Indirect Potable Reuse New Water Supplies Brackish Groundwater Desalination Strategies reliant on Colorado River and LCRA supplies 7 Water Forward Plan: Changes between 2018 and 2024 Updated climate and hydrology Planning for uncertainty 100-year adaptive management pathways Equity and affordability roadmap Colorado River Land Analysis for water quality protection Expanded water conservation and water loss control Future use of Lake Walter E. Long for off-channel storage 8 Conservation and Drought Planning Water Conservation Plan (WCP) Drought Contingency Plan (DCP) Plan for all weather conditions Focuses on drought conditions Describes • Utility and water use information • Conservation (rebates, education, enforcement) • Water loss reduction • Reuse activities Includes water consumption and water loss goals Describes • Drought Stages • Drought Triggers (demand and supply) • Drought Actions & Restrictions Must be consistent with the LCRA DCP Requires Chapter 6-4 changes 9 Water Conservation Plan: Changes between 2019 and 2024 Update and expand descriptions and metrics of current conservation activities Updated water use goals based on ‘bottom-up’ estimate of potential savings Proposed new or expanded activities to meet goals: • Single-family landscape transformation • Commercial conservation incentives • Water …
WATER AND WASTEWATER COMMISSION REGULAR CALLED MEETING MINUTES Wednesday, November 13, 2024 The Water and Wastewater Commission convened in a regular called meeting on November 13, 2024, at Waller Creek Center, 625 E 10th Street, Austin, Texas. Chair Turrieta called the Water and Wastewater Commission to order at 6:01 p.m. Commission Members in Attendance: Chair Susan Turrieta, Alex Navarro (Remote), Shwetha Pandurangi, Jesse Penn, Mike Reyes, Marcela Tunon Sion (Remote), Amanda Marzullo Commission Members Absent: Vice Chair Christopher Maxwell-Gaines, Judy Musgrove, William Moriarty PUBLIC COMMUNICATION: GENERAL There were no registered public speakers. APPROVAL OF MINUTES 1. Approval of minutes from the October 9, 2024, regular meeting of the Water and Wastewater Commission. The minutes from the October 9, 2024, regular meeting were approved on Commissioner Penn’s motion and Commissioner Reyes’ second on a 6-0 vote with Commissioners Musgrove, Moriarty, Pandurangi and Vice Chair Maxwell- Gaines absent. DISCUSSION AND ACTION 2. Recommend approval of a resolution approving the issuance by Pilot Knob Municipal Utility District No. 2 of Unlimited Tax Bonds, Series 2024, in a principal amount not to exceed $2,910,000. This item has no fiscal impact. Recommended by the Water and Wastewater Commission on Commissioner Penn’s motion and Commissioner Marzullo’s second on a 6-0 vote with Commissioners Musgrove, Moriarty, Pandurangi and Vice Chair Maxwell-Gaines absent. 3. Recommend approval of a resolution approving the issuance by Pilot Knob Municipal Utility District No. 2 of Unlimited Tax Road Bonds, Series 2024A, in a principal amount not to exceed $6,280,000. This item has no fiscal impact. Recommended by the Water and Wastewater Commission on Commissioner Penn’s motion and Commissioner Marzullo’s second on a 6-0 vote with Commissioners Musgrove, Moriarty, Pandurangi and Vice Chair Maxwell-Gaines absent. 4. Recommend approval of a resolution authorizing the issuance by Pilot Knob Municipal Utility District No. 3 of Unlimited Tax Bonds, Series 2024, in the amount of $3,630,000. This item has no fiscal impact. Recommended by the Water and Wastewater Commission on Commissioner Penn’s motion and Commissioner Marzullo’s second on a 6-0 vote with Commissioners Musgrove, Moriarty, Pandurangi and Vice Chair Maxwell-Gaines absent. 5. Recommend approval of a resolution authorizing the issuance by Pilot Knob Municipal Utility District No. 3 of Unlimited Tax Road Bonds, Series 2024A, in the amount of $7,085,000. This item has no fiscal impact. Recommended by the Water and Wastewater Commission on Commissioner Penn’s motion and Commissioner Marzullo’s second on a 6-0 vote with …
Regular Meeting of the Water and Wastewater Commission October 9, 2024 — 6:00 pm Austin Water Headquarters Waller Creek Center, 625 East 10th Street Austin, Texas Some members may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live For more information go to: http://www.austintexas.gov/wwc Public comment will be allowed in-person or remotely by telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. To register, call or email the board liaison at 512-972-0083 or Heather.Cooke@austintexas.gov . To register to speak in person, people must sign up at least ten minutes before the meeting is called to order. Commissioners: William Moriarty (Mayor) Jesse Penn (District 1) Alex Navarro (District 2) Amanda Marzullo (District 3) Mike Reyes, (District 4) Vacant (District 5) Shwetha Pandurangi (District 6) Judy Musgrove (District 7) Christopher Maxwell-Gaines, Vice Chair (District 8) Marcela Tuñón Sion (District 9) Susan Turrieta, Chair (District 10) CALL TO ORDER PUBLIC COMMUNICATION: GENERAL APPROVAL OF MINUTES DISCUSSION AND ACTION 1. Approval of minutes from the September 11, 2024, regular meeting of the Water and Wastewater Commission. 2. Recommend approval to execute a contract for self-contained breathing apparatus air cylinders, air packs, and replacement parts with Heat Safety Equipment LLC, for up to five years for a total contract amount not to exceed $900,000. 3. Recommend approval to negotiate and execute a cost participation agreement with Sunfield Investments, LLC for the City to reimburse the developer for an amount not to exceed $7,526,750 for costs associated with the design and construction of an oversized elevated water reservoir and appurtenances related to Service Extension Request No. 4747R that will provide water service to a proposed residential and commercial development located at 1300 Turnersville Rd. (District 5) 4. Recommend approval to negotiate and execute a cost participation agreement with CSW 10109 FM 969, LP for the City to reimburse the developer for an amount not to exceed $4,255,000 for costs associated with the design and construction of an oversized wastewater lift station, force main, and appurtenances related to Service Extension Request No. 5428R that will provide wastewater service to a proposed multi-family development located at 10109 FM 969. (near District 1) The City of Austin is committed to compliance with the …
WATER AND WASTEWATER COMMISSION REGULAR CALLED MEETING MINUTES Wednesday, September 11, 2024 The Water and Wastewater Commission convened in a regular called meeting on September 11, 2024, at Austin Energy Headquarters, 4815 Mueller Boulevard, Austin, Texas. Vice Chair Maxwell-Gaines called the Water and Wastewater Commission to order at 6:01 p.m. Commission Members in Attendance: Vice Chair Christopher Maxwell-Gaines, William Moriarty (Remote), Alex Navarro, Shwetha Pandurangi (Remote), Jesse Penn, Mike Reyes Commission Members Absent: Chair Turrieta, Judy Musgrove, Marcela Tunon Sion PUBLIC COMMUNICATION: GENERAL There were no registered public speakers APPROVAL OF MINUTES 1. Approval of minutes from the August 7, 2024, regular meeting of the Water and Wastewater Commission. The minutes from the August 7, 2024, regular meeting were approved on Commissioner Navarro’s motion and Commissioner Reyes’ second on an 6-0 vote with Chair Turrieta, and Commissioners Musgrove and Sion absent DISCUSSION AND ACTION 2. Recommend approval to negotiate and execute a contract for supervisory control and data acquisition software support services with Schneider Electric Systems USA Inc., for a term of two years in an amount not to exceed $224,000. Recommended by the Water and Wastewater Commission on Commissioner Penn’s motion and Commissioner Navarro’s second on a 6-0 vote with Commissioners Musgrove, Tunon Sion and Chair Turrieta absent 3. Recommend approval to negotiate and execute a contract for water protection and industrial waste compliance software with Klir Inc., for up to five years for a total contract amount not to exceed $2,400,000. Recommended by the Water and Wastewater Commission on Commissioner Penn’s motion and Commissioner Navarro’s second on a 6-0 vote with Commissioners Musgrove, Tunon Sion and Chair Turrieta absent 4. Recommend approval to negotiate and execute a contract for a Lakeside Raptor fine screen with Lakeside Equipment Corp., in an amount not to exceed $169,000. Recommended by the Water and Wastewater Commission on Commissioner Penn’s motion and Commissioner Navarro’s second on a 6-0 vote with Commissioners Musgrove, Tunon Sion and Chair Turrieta absent 5. Recommend approval of a resolution authorizing Austin Water to continue a pilot program and issue incentives on a pilot basis during Fiscal Year 2024-2025 for alternative onsite water reuse systems and reclaimed water connections for new commercial, mixed use and multi-family developments in the total aggregate amount of $4,000,000, not to exceed $500,000 for each project. Recommended by the Water and Wastewater Commission on Commissioner Penn’s motion and Commissioner Navarro’s second on a 6-0 …
Agenda 1. AW’s Practices and Current Metrics 2. AW’s Implementation Plan for Water Loss Program Review, Analysis, and Optimization report recommendations 3. Summary and Questions Water Loss and Mitigation Briefing Overview: Austin Water’s water distribution system includes 4,015 miles of pipeline ranging in size from 2-inch diameter to 84-inch diameter pipes. While all water systems experience water loss, Austin Water has a multi- pronged approach to reduce sources of water loss in our system and to increase the accuracy of our metrics. On-going participation in industry best practices and innovations Fast response to reported leaks Infrastructure renewal investments Proactive detection and prevention Austin Water’s Performance Water Loss Trend TWDB SUGGESTED RANGE: 3-5 10 9 8 7 6 5 4 3 2 1 FY 08 FY 09 FY 10 FY 11 FY 12 2015 Infrastructure Leakage Index (ILI) FY13 2014 2016 2017 2018 Water Forward 2018 Goals 2019 2020 2021 2022 2023 ILI is within Texas Water Development Board’s suggested range AW’s EUM Water Loss Team Lead pipe Water Loss Review, Analysis & Optimization Report Implement programmatic improvements to proactive leak detection activities Expand program currently underway to replace poor performing water service lines Improve production meter accuracy at the water treatment plants Strengthen data validation practices for large meters Expand data management and analysis tools across the water loss program Improve estimates of unbilled authorized consumption (e.g., water for flushing and fire fighting) Implement training for utility staff on reducing water loss during normal operations Evaluate creating district metering areas (DMAs) to pilot reducing water loss through pressure management Lead pipe Leak Detection Practices Continue to cover our entire system approximately every 6 years Continue large diameter leak detection and condition assessment program Assemble a leak detection SOP that will include: • Contract standards • Data management • Ongoing staff training • Piloting of new technologies • Conducting baseline leak detection validation • Inspecting ARV’s, valves & vaults on transmission mains System Renewal – Overview Understanding Your Water Service Line System Renewal – Water Mains Main Break History INDUSTRY AVERAGE OPTIMIZED UTILITY 30 25 20 15 10 5 0 Continue investment in renewing poor performing infrastructure to keep main leaks low 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 AW Breaks/100 miles Industry Avg Breaks/100 Miles Optimized Utility Breaks/100 …
WATER LOSS PROGRAM REVIEW, ANALYSIS & OPTIMIZATION Presentation to Water and Wastewater Commission Andrew Chastain-Howley October 9, 2024 Report Overview 1.0 Executive Summary 2.0 Introduction and Initial Audit Analysis • City of Austin System Profile • Water Loss Audit Approach/Results • Data Validity 3.0 Production Metering Analysis 4.0 Apparent Loss Analysis • Customer Metering Inaccuracies • Systematic Data Handling Errors • Costs of Apparent Losses 5.0 Real Loss Analysis • COA Leakage Detection • Real Loss Component Analysis/Results • Costs of Real Losses 6.0 Goals and Recommended Strategies • Production Metering Strategies • Apparent Loss Strategies • Real Loss Strategies • Other Strategies KPI Real Loss (ILI) Real Loss (gal/conn/day) Apparent Loss (gal/conn/day) Data Validity 2022 AUDIT 4.1 75.60 17.40 77 2030 GOAL (THIS PROJECT) 3.0 55.60 7.40 85 AW’s Water Forward (2024) ILI Goal is 3.0 by 2040. 2 AWWA Manual M36 Water Audits and AWWA Manual M36 Water Audits and Loss Control Programs Loss Control Programs 3 Real Loss Component Analysis See Section 5.2 & Appendix A How does Austin Water’s Real Loss Compare to Other Utilities? Mains Failure Frequency Comparison Service Connection Failure Frequency Comparison ) r y / s e l i m 0 0 1 / r e b m u n ( 30.0 25.0 20.0 15.0 10.0 5.0 0.0 ) r y / s n o i t c e n n o c e c i v r e s 0 0 0 1 / r e b m u n ( , 5.0 4.5 4.0 3.5 3.0 2.5 2.0 1.5 1.0 0.5 0.0 Failure Frequency Austin Water Department Average Failure Frequency in North America (WaterRF 4372) Failure Frequency for Optimized Distribution Systems (Friedman 2010) Failure Frequency Austin Water Department Failure Frequency for Optimized Systems (AWWA UARL) 4 Austin’s Ongoing Efforts See Sections 4.1, 5.1, 6.1 Four Pillars of Leakage Management Pressure Management Speed and Quality of Repairs Active Leakage Control Real Losses in this range are not technically recoverable Real Losses in this range are not economic to recover Economically Recoverable Annual Real Losses Pipeline and Asset Management Selection, Installation, Maintenance, Renewal, Replacement Renewing Austin Third-party proactive leakage detection AW leakage detection program 5 Austin’s Ongoing Efforts See Sections 4.1, 5.1, 6.1 Development of strategies through Austin's Water Forward program Replacing smaller meters to transition to Advanced Metering Infrastructure (AMI) Meter calibration/verification and validation 6 Key Findings 1 Limitations with production piping …
M E M O R A N D U M TO: Mayor and Council Members THROUGH: Robert Goode, P.E., Assistant City Manager FROM: Shay Ralls Roalson, P.E., Director, Austin Water DATE: October 2, 2024 SUBJECT: Austin Water’s Water Loss Program Review As a part of Austin Water’s focus on managing our community’s water resources in a resilient and sustainable manner, we work to proactively reduce our system water losses. Austin Water employs industry best practices related to water loss control and performs well compared to peer utilities. Water loss can result from a variety of reasons, primarily water main leaks and breaks. We have multiple programs focused on detecting and repairing leaks and responding to main breaks as quickly as possible. As a part of our strategic business plan that uses Effective Utility Management strategies to meet the challenges ahead, Austin Water sought an external expert in water loss control to review our program and make recommendations for improvement. The results of this study are documented in the Water Loss Program Review, Analysis, and Optimization report. The report finds that Austin Water has comprehensive programs to track and reduce water losses, with successful performance on key water loss strategies, including rapid response times to repair leaks, a robust capital program to replace poor performing water mains, and proactive leak detection programs in both large and small diameter pipelines. The report recommends improvements and additional investment in the following areas: • • • • • • • • Implement programmatic improvements to proactive leak detection activities. Expand program currently underway to replace poor performing water service lines. Improve production meter accuracy at the water treatment plants. Strengthen data validation practices for large meters. Expand data management and analysis tools across the water loss program. Improve estimates of unbilled authorized consumption (e.g., water for flushing and firefighting). Implement training for utility staff on reducing water loss during normal operations. Evaluate creating district metering areas to pilot reducing water loss through pressure management. Page 1 of 2 A summary of the recommendations is included in the attached study. Austin Water has launched a cross-departmental team to execute these recommendations. Austin Water will develop a regular report to stakeholders on the status of these recommendations. We will discuss these findings in more detail at the Integrated Water Resource Planning Community Task Force (aka Water Forward Task Force) on October 8 and the Water and …
..Body Item 2 Water & Wastewater Commission: October 9, 2024 Council: October 10, 2024 Council ID# 24-5695 Posting Language ..Title Recommend approval to execute a contract for self-contained breathing apparatus air cylinders, air packs, and replacement parts with Heat Safety Equipment LLC, for up to five years for a total contract amount not to exceed $900,000. Lead Department Financial Services Department. Client Department Contact Austin Water Assistant Director of Financial Services, Joseph Gonzales Fiscal Note Funding in the amount of $180,000 is available in the Fiscal Year 2024-2025 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Financial Services Department issued an Invitation for Bids solicitation IFB 2200 AAM1007 for these goods. The solicitation was issued on June 10, 2024, and closed on July 9, 2024. Of the four offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=140982 MBE/WBE: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the goods required for this solicitation, there was no availability of MBE/WBEs; therefore, no subcontracting goals were established. Council Committee, Boards and Commission Action: October 9, 2024 - To be reviewed by the Water and Wastewater Commission. Additional Backup Information: The contract is for the purchase of 3M Scott Air-Pak X3 self-contained breathing apparatus (SCBA) air cylinders, 3M/Scott Fire & Safety SCBA X3 Air Paks, and replacement parts. These items are critical to Austin Water (AW) as they are lifesaving equipment that supplies oxygen to staff working in confined spaces, chemical rooms, and emergencies. These specific products are needed to maintain equipment compatibility and standardization between current systems, ensuring the air packs are safe and comply with all manufacturers’ operating guidelines. Additionally, the equipment will allow AW to provide additional support to Austin Fire Department (AFD) during emergency events. This is a new contract. The requested authorization amount was determined using departmental estimates based on pricing and forecasted usage. If the City is unable to secure a contract, staff will not be able to safely work in confined spaces, chemical rooms, and emergencies. Additionally, AW may not be able to provide continued additional support to AFD during emergency …
..De Item 3 Water & Wastewater Commission: October 9, 2024 Council: October 24, 2024 Council ID# 24-5798 Posting Language ..Title Recommend approval to negotiate and execute a cost participation agreement with Sunfield Investments, LLC for the City to reimburse the developer for an amount not to exceed $7,526,750 for costs associated with the design and construction of an oversized elevated water reservoir and appurtenances related to Service Extension Request No. 4747R that will provide water service to a proposed residential and commercial development located at 1300 Turnersville Road. (District 5) Lead Department Contact Austin Water Assistant Director of Environmental, Planning and Development Services, Kevin Critendon Fiscal Note Funding is available in the Fiscal Year 2024-2025 Capital Budget of Austin Water. Council Committee, Boards and Commission Action: October 9, 2024 – To be reviewed by the Water and Wastewater Commission. Additional Backup Information: The Sunfield MUD No. 2 project consists of approximately 596.4 acres of land located at 1300 Turnersville Rd. (Property). The Property is located entirely within the City’s limited purpose jurisdiction, Impact Fee Boundary, Austin Water’s service area for water, the Desired Development Zone, and the Rinard Watershed. A map of the Property location is attached. Sunfield Investments, LLC (Owner) is proposing to develop approximately 1,136 single-family homes, 207 multi-family units, 439,280 square feet of retail space, 2,489,258 square feet of office warehouse, a 4,335- student high school, an amenity center, and a fire station. The Owner requested that the City provide water utility service to the Property as proposed in Service Extension Request (SER) No. 4747R. Sunfield MUD No. 2 will provide retail wastewater service to the Property. In accordance with Chapter 25-9 of the City Code, the City has asked the Owner to oversize the elevated water reservoir in order to serve additional properties within the Far South water pressure zone consistent with the City’s long-range planning goals for this area. If approved by Council, the City will cost-participate in this construction project only to the extent of its proportionate share of the oversized elevated water reservoir. The proposed oversized improvement includes the construction of a 2,000,000 gallon elevated water reservoir. The City will reimburse the Owner for an overall total amount not to exceed $7,526,750.00 for hard costs and soft costs. Hard costs include, but are not limited to, construction and materials. Soft costs include, but are not limited to, preliminary engineering reports, surveying, geotechnical studies, …
..De Item 4 Water & Wastewater Commission: October 9, 2024 Council: October 24, 2024 Council ID# 24-5812 Posting Language ..Title Recommend approval to negotiate and execute a cost participation agreement with CSW 10109 FM 969, LP for the City to reimburse the developer in an amount not to exceed $4,255,000 for costs associated with the design and construction of an oversized wastewater lift station, force main, and appurtenances related to Service Extension Request No. 5428R that will provide wastewater service to a proposed multi-family development located at 10109 FM 969. Lead Department Contact Austin Water Assistant Director of Environmental, Planning and Development Services, Kevin Critendon Fiscal Note Funding is available in the Fiscal Year 2024-2025 Capital Budget of Austin Water. Council Committee, Boards and Commission Action: October 9, 2024 – To be reviewed by the Water and Wastewater Commission. Additional Backup Information: The 10109 FM 969 Multifamily project consists of approximately 19 acres of land located at 10109 FM 969 (the “Property”). The Property is located entirely within the City’s 2-mile Extra-Territorial Jurisdiction, Impact Fee Boundary, Austin Water’s service area for water and wastewater, the Desired Development Zone, and the Elm Creek and Colorado River Watersheds. A Property location map is attached. CSW 10109 FM 969, LP (the “Owner”) is proposing to develop approximately 400 multi-family units. The Owner requested that the City provide wastewater utility service to the Property as proposed in Service Extension Request (SER) No. 5428R. Austin Water will provide retail water service to the Property as approved in SER No. 5427. In accordance with Chapter 25-9 of the City Code, the City has asked the Owner to oversize the wastewater lift station and force main to serve additional properties within the Elm Creek drainage basin consistent with the City’s long range planning goals for this area. If approved by Council, the City will cost participate in this construction project only to the extent of the City’s proportionate share of the oversized lift station and force main. The proposed oversized improvements include construction of a 600-gpm lift station and approximately 6,200 feet of force main from the Property west along FM 969 to Decker Lane. The City will reimburse the Owner for an overall total amount not to exceed $4,255,000 for hard costs and soft costs. Hard costs include, but are not limited to, construction and materials. Soft costs include, but are not limited to, preliminary engineering …
