Austin Water External Review Implementation Progress Report Water and Wastewater Commission | February 14, 2024 Implementation Progress November 2023 Do Not Agree Do not agree 8% 8% 33 Implemented Recommendations 14 Recommendations Underway 2 Recommendations Planned 4 Recommendations Do Not Agree Planned Planned 4% 4% Underway Underway 26% 26% Implemented 62% Implemented 62% 2 Implementation Progress February 2024 Do Not Agree Do not agree 8% 8% 41 Implemented Recommendations 8 Recommendations Underway 4 Recommendations Do Not Agree Underway Underway 15% 15% 3 Implemented 77% Implemented 77% Progress Highlights New Implemented Employee Leadership & Development • Continue to advocate for increased operator salaries. Operations and Engineering • Conduct a seasonal backwash performance evaluation and implement a routine filter • Re-evaluate plant capital projects based on comprehensive conditions assessments and media monitoring program. communicate with plant staff. Public Information • Enhance understanding of the CIP process throughout the organization. 4 Progress Highlights New Implemented • Identify possible future scenarios that could present water quality and treatment Emergency Management challenges; implement solutions. SOPs and Training • Develop a plan to manage cross-training between operations and maintenance staff. • Develop a regulatory and water quality training program, as well as regular CIP program updates, for plant staff. • Review oil spill response plan and update where needed. 5 Remaining Recommendations Underway Long-term implementation with updates to AWOC in 2024: Recruitment, Retention and Training Updates • Employee & Leadership Development • Reporting Structure • SOPs and Training My ATX Water Update 6 Questions
WATER AND WASTEWATER COMMISSION REGULAR CALLED MEETING MINUTES Wednesday, February 14, 2024 The Water and Wastewater Commission convened in a regular called meeting on February 14, 2024, at Austin Energy Headquarters, 4815 Mueller Boulevard, Austin, Texas. Chair Turrieta called the Water and Wastewater Commission to order at 6:02 p.m. Commission Members in Attendance: William Moriarty (remote), Jesse Penn, Sabrina Reichert (remote), Mike Reyes, Shwetha Pandurangi, Christopher Maxwell-Gaines, Marcela Tuñón Sion, Chair Susan Turrieta Commission Members Absent: Alex Navarro, Sam Angoori, Judy Musgrove PUBLIC COMMUNICATION: GENERAL There were no speakers registered to speak. APPROVAL OF MINUTES 1. Approval of minutes from the January 17, 2024, regular meeting of the Water and Wastewater Commission. Due to audio recording failure, action taken by the Commission was not valid. DISCUSSION AND POSSIBLE ACTION 2. Recommend approval to negotiate and execute a contract for architectural services for the Waller Creek Restack Plan with Robert Jackson and Michael McElhaney Architects, Inc., in amount not to exceed $3,000,000. (District 9) Due to audio recording failure, action taken by the Commission was not valid. 3. Recommend approval to negotiate and execute a contract for electrolytic cells and parts with Psi Water Technologies, Inc., for a term of three years for a total contract amount not to exceed $303,106. Due to audio recording failure, action taken by the Commission was not valid. 4. Recommend approval to execute a contract for construction services for the 38th and 40th Streets Water and Wastewater Pipeline Renewal project with Cedar Hills Construction, LLC, in the amount of $4,760,554 plus a $476,055 contingency for a total contract amount not to exceed $5,236,609. (District 9) Due to audio recording failure, action taken by the Commission was not valid. 5. Recommend approval to negotiate and execute a contract for engineering service for Handcox Water Treatment Plant Resiliency Improvements with Carollo Engineers, Inc. in the amount not to exceed $8,912,000. (District 10) No recommendation by the Commission due to a lack of the affirmative vote on Commissioner Pandurangi’s motion and Commissioner Maxwell-Gaines’ second on a 5-2-1 vote with Chair Turrieta and Commissioners Reichert and Tuñón Sion voting yes; Commissioners Moriarty and Reyes voting no; Commissioner Penn recusing and Commissioners Navarro, Angoori and Musgrove absent. 6. Recommend approval to negotiate and execute an interlocal agreement between the City of Austin (“City”) and Travis County to jointly fund the design and construction of oversized reclaimed water mains and appurtenances …
Regular Meeting of the Water and Wastewater Commission January 17, 2024 — 6:00 pm Austin Energy Headquarters 4815 Mueller Boulevard Austin, Texas Some members may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live For more information go to: http://www.austintexas.gov/wwc Public comment will be allowed in-person or remotely by telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. To register, call or email the board liaison at 512-972-0115 or Blanca.Madriz@austintexas.gov . To register to speak in person, people must sign up at least ten minutes before the meeting is called to order. Commissioners: William Moriarty (Mayor) Jesse Penn (District 1) Alex Navarro (District 2) Sabrina Reichert (District 3) Mike Reyes, (District 4) Sam Angoori (District 5) Shwetha Pandurangi (District 6) Judy Musgrove, Vice-Chair (District 7) Christopher Maxwell-Gaines (District 8) Marcela Tuñón Sion (District 9) Susan Turrieta, Chair (District 10) CALL TO ORDER PUBLIC COMMUNICATION: GENERAL APPROVAL OF MINUTES DISCUSSION AND POSSIBLE ACTION 1. Approval of minutes from the November 8, 2023, regular meeting of the Water and Wastewater Commission. 2. Recommend approval to execute a contract for underwater diving inspections with Specialty Offshore, Inc., for a term of five years in an amount not to exceed $740,000. 3. Recommend approval to execute a contract for hydrogen peroxide solution, feed system, and maintenance with US Peroxide, LLC d/b/a USP Technologies, for a term of five years in an amount not to exceed $3,275,000. 4. Recommend approval to negotiate and execute an Advance Funding Agreement with Texas Department of Transportation for the relocation and adjustments of existing water and wastewater lines and appurtenances in conflict with the TxDOT Loop 360 at RM2222 and Courtyard Roadway Project in the amount of $8,871,283.20 plus a 10% contingency of $887,128.32 for a total amount not to exceed $9,758,411.52. (Districts 8 & 10) The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY users’ …
Item 2 #23-3640 Water & Wastewater Commission: January 17, 2024 Council: January 18, 2024 Posting Language Recommend approval to execute a contract for underwater diving inspections with Specialty Offshore, Inc., for a term of five years in an amount not to exceed $740,000. MBE/WBE This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program). For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Lead Department Austin Water Client Department Austin Water Assistant Interim Director of Operations, Mercedes Garcia-Lopez Fiscal Note Funding in the amount of $111,000 is available in the Fiscal Year 2023-2024 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language The Financial Services Department issued an Invitation for Bids (IFB) 2200 AMA1090 for these services. The solicitation was issued on March 27, 2023, and closed on April 20, 2023. Of the six offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Document. Council Committee, Boards and Commission Action January 17, 2024 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information The contract will provide the City with underwater diving services inspections at water treatment facilities and the Longhorn Dam. The diving services are to inspect each facility to determine the general condition of the structures and assess the level of zebra mussel infestation, remove zebra mussels as needed, open and close intake structures, and complete minor repairs. The ability to open and close intake structures is important to respond to changes in water quality and to control the water level. The zebra mussels can reduce or eliminate a plant’s ability to treat water and cause significant equipment damage if they are not removed. The contract will replace a contract which expired December 31, 2023. The requested authorization amounts for the contract were determined using historical spending and departmental estimates, including extending underwater diving service inspections to multiple sites due to the recent infestation of zebra mussels in Lake Travis, Lake Austin, and the Longhorn Dam. Item 2 #23-3640 Water & Wastewater Commission: January 17, 2024 Council: January 18, 2024 If a contract is …
Item 3 # 23-3641 Water & Wastewater Commission: January 17, 2024 Council: February 1, 2024 Posting Language Recommend approval to execute a contract for hydrogen peroxide solution, feed system, and maintenance with US Peroxide, LLC d/b/a USP Technologies, for a term of five years in an amount not to exceed $3,275,000. MBE/WBE This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program). For the goods and services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Lead Department Austin Water Client Department Austin Water Assistant Director of Engineering Services, Charles Celauro Fiscal Note Funding in the amount of $655,000 is available in the Fiscal Year 2023-2024 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language The Financial Services Department issued an Invitation for Bids (IFB) 2200 KMF1015 for these goods and services. The solicitation was issued on August 21, 2023, and closed on September 14, 2023. The recommended contractor submitted the only responsive offer. A complete solicitation package, including a tabulation of the bid received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. Council Committee, Boards and Commission Action January 17, 2024 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information The contract will provide the hydrogen peroxide chemical, chemical storage tanks, feed systems, and associated installation and maintenance services, including all labor, materials, equipment, and supplies. The 50% hydrogen peroxide solution is used for removing hydrogen sulfide to prevent odor and corrosion within wastewater collection and treatment systems. This contract replaces a contract expiring on March 30, 2024. The requested authorization is based on historical spending and departmental estimates of future needs. The recommended contractor is the current provider of these goods and services. If a contract is not secured, the City will not be able to prevent odor and corrosion within its wastewater collection systems. Item 3 # 23-3641 Water & Wastewater Commission: January 17, 2024 Council: February 1, 2024 PRICE ANALYSIS a) b) Solicitations: 1232 notices were sent, including 68 MBE and 42 WBE firms with no M/WBE firms responding. Cost Analysis: The proposed contract pricing is 18.08% higher than the previous contract with the BLS showing a 4.85% decrease in the market in …
Item 4 # 23-3648 Water & Wastewater Commission: January 17, 2024 Council: January 18, 2024 Posting Language Recommend approval to negotiate and execute an Advance Funding Agreement with Texas Department of Transportation for the relocation and adjustments of existing water and wastewater lines and appurtenances in conflict with the TxDOT Loop 360 at RM2222 and Courtyard Roadway Project in the amount of $8,871,283.20 plus a 10% contingency of $887,128.32 for a total amount not to exceed $9,758,411.52. (Districts 8 & 10) Lead Department Capital Delivery Services Client Department Austin Water Assistant Director of Engineering Services, Charles Celauro Fiscal Note Funding is available in the Fiscal Year 2023-2024 Capital Budget of Austin Water. Council Committee, Boards and Commission Action January 17, 2024 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information The Loop 360 roadway from RM 2222 to Courtyard Drive was identified as a transportation improvement project by TxDOT. Austin Water’s existing water and wastewater lines are in conflict with proposed roadway improvements and need to be relocated. This agreement allows the existing water and wastewater infrastructure in conflict to be relocated and adjusted by the TxDOT contractor. Executing this Agreement will bring together the efforts of TxDOT and Austin Water in the design and construction of the roadway improvements and utility adjustments to reduce cost and impact to the public. The work consists of relocating approximately 4,118 feet of water and 3,214 feet of wastewater lines, including appurtenances. Austin Water project scope includes an approximately 500 feet deep bore crossing Courtyard Drive. TxDOT anticipates starting the letting (bid) process for the roadway and utility construction in May 2024. The City will provide construction inspection and testing for this project and agrees to provide funding to TxDOT for construction of water and wastewater lines and appurtenances, including the cost of any change orders made necessary by field changes to address unanticipated conditions under the terms and conditions in the agreement. TxDOT shall obtain the written approval of the City for all change order requests prior to TxDOT issuing the approved change order to the contractor. Due to the potential for unknown subsurface conditions and utility conflicts when working in the right- of-way, a 10% contingency in funding has been included to allow for the expeditious processing of any change orders. A contingency is an additional amount of money added to the construction budget to cover any …
Item 5 # 23-3647 Water & Wastewater Commission: January 17, 2024 Council: January 18, 2024 Posting Language Recommend approval to negotiate and execute a cost participation agreement with Urban Moment for the City to reimburse the developer for an amount not to exceed $3,220,000.00 for costs associated with the design and construction of an oversized wastewater main, force main, lift station, and appurtenances related to Service Extension Request No. 5646 that will provide wastewater service to a proposed condominium development located at 12905 Lowden Lane. Lead Department Austin Water Client Department Austin Water Assistant Director of Environmental, Planning and Development Services, Kevin Critendon Fiscal Note Funding is available in the Fiscal Year 2023-2024 Capital Budget of Austin Water. Council Committee, Boards and Commission Action January 17, 2024 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information The Urbana Lowden Lane project consists of approximately 14 acres of land located at 12905 Lowden Lane (the “Property”). The Property is located entirely within the City of Austin’s (the “City”) 2-mile Extra-Territorial Jurisdiction, Impact Fee Boundary, Austin Water’s service area for water and wastewater, the Desired Development Zone, and the Bear Creek Watershed. A map of the property location is attached. Urban Moment (the “Applicant”) is proposing to develop approximately 165 condominium units. The Applicant requested that the City provide wastewater utility service to the Property as proposed in Service Extension Request (SER) No. 5646. Austin Water will provide retail water service to the Property as proposed in SER No. 5645. In accordance with Chapter 25-9 of the City Code, the City has asked the Applicant to oversize the gravity wastewater main, force main, and lift station in order to serve additional properties within the Bear Creek drainage basin consistent with the City’s long range planning goals for this area. If approved by City Council, the City will cost participate in this construction project only to the extent of the City’s proportionate share of the oversized wastewater improvements. The proposed oversized improvements include construction of approximately: • 1,400 feet of 15-inch gravity wastewater main from the Rancho Alto Lift Station and extending east along W. FM 1626 to Lowden Lane and then south along Lowden Lane, • 3,900 feet of force main from the 15-inch gravity wastewater main and extending south along Lowden Lane to the lift station located within the Property, and a 200-gpm capacity lift station. • …
Item 3 # 23-3641 Water & Wastewater Commission: January 17, 2024 Council: February 1, 2024 Posting Language Recommend approval to execute a contract for hydrogen peroxide solution, feed system, and maintenance with US Peroxide, LLC d/b/a USP Technologies, for a term of five years in an amount not to exceed $3,275,000. MBE/WBE This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program). For the goods and services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Lead Department Austin Water Client Department Austin Water Assistant Director of Engineering Services, Charles Celauro Fiscal Note Funding in the amount of $655,000 is available in the Fiscal Year 2023-2024 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language The Financial Services Department issued an Invitation for Bids (IFB) 2200 KMF1015 for these goods and services. The solicitation was issued on August 21, 2023, and closed on September 14, 2023. The recommended contractor submitted the only responsive offer. A complete solicitation package, including a tabulation of the bid received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. Council Committee, Boards and Commission Action January 17, 2024 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information The contract will provide the hydrogen peroxide chemical, chemical storage tanks, feed systems, and associated installation and maintenance services, including all labor, materials, equipment, and supplies. The 50% hydrogen peroxide solution is used for removing hydrogen sulfide to prevent odor and corrosion within wastewater collection and treatment systems. This contract replaces a contract expiring on March 30, 2024. The requested authorization is based on historical spending and departmental estimates of future needs. The recommended contractor is the current provider of these goods and services. If a contract is not secured, the City will not be able to prevent odor and corrosion within its wastewater collection systems. Item 3 # 23-3641 Water & Wastewater Commission: January 17, 2024 Council: February 1, 2024 PRICE ANALYSIS a) b) Solicitations: 1,232 notices were sent, including 68 MBE and 42 WBE firms with no M/WBE firms responding. Cost Analysis: The proposed contract pricing is 18.08% higher than the previous contract with the BLS showing a 40.7% increase in the market.
Austin Water Winter Weather Preparation Shay Ralls Roalson, P.E., Director | January 17, 2024 Water and Wastewater Commission Austin Water Winter Weather Preparation Hardened equipment and facilities + fleet preparation Provided winter weather toolkits and tips to customers Enhanced facility power resiliency Prepared emergency Staged personnel supplies communications Expanded incident management team with extreme weather activation thresholds Real-time outage map in place year-round Water distribution plans in place Winter Preparations Overview 3 Winter Preparation Activities Extreme weather activation thresholds set for the Incident Management Team Facility winterization check lists and continuity of operations (COOP) posted and accessible in VEOCI (Virtual Emergency Operations Center) Beginning each October, AW reviews winter SOPs, schedules preparatory work, and purchases necessary supplies and equipment Operational Readiness Water treatment plants maintain a baseline capacity of 235 MGD for operational and system readiness Equipment, materials, and people staged ahead of incoming weather Generators are in place at critical facilities, with emergency backup generator contracts that can be called in immediately when needed Plans, supplies and equipment are in place for community-wide potable water distribution Emergency Supplies Hub Warehouse Equipped for Incidents and Emergencies • Shelter in place supplies for staff: cots, blankets, meals ready to eat, bottled water, and hygiene kits • Emergency water distribution supplies for customers: bottled water, water totes, fire hydrant adaptors Two Potable Water Trucks Bottled Water Contracts Ready • Local vendor with supply on hand • Second vendor for multiple truck load shipments 6 Enhanced Emergency Management 7 Emergency Management Coordination and use of VEOCI system for all routine and emergency communication year-round Completed multiple emergency tabletop exercises in partnership with other City departments and agencies Conducting monthly emergency notification, life safety plan, shelter in place and/or emergency evacuation drills throughout our system Added an Emergency Plans Officer Senior focused on community resilience Incident Management Team Incident Management Team • Three rotating shifts • 34 positions • 154 named and trained staff • Clearly defined roles • Enhanced communications roles Incident Command System Training • Online and in-person training • Role specific • Hosting and instructing FEMA ICS-300 (Intermediate ICS for Expanding Incidents) classes in February, April, and July 9 Facility Winterization Preparation 10 Facility Winterization Preparation Water Treatment Plants Insulation of weather exposed critical components …
WATER AND WASTEWATER COMMISSION REGULAR CALLED MEETING MINUTES Wednesday, January 17, 2024 The Water and Wastewater Commission convened in a regular called meeting on January 17, 2024, at Austin Energy Headquarters, 4815 Mueller Boulevard, Austin, Texas. Chair Turrieta called the Water and Wastewater Commission to order at 6:01 p.m. Commission Members in Attendance: William Moriarty (remote), Jesse Penn, Alex Navarro, Mike Reyes, Shwetha Pandurangi, Judy Musgrove (remote), Christopher Maxwell-Gaines, Marcela Tuñón Sion, Chair Susan Turrieta Commission Members Absent: Sam Angoori, Sabrina Reichert PUBLIC COMMUNICATION: GENERAL There were no speakers registered to speak. APPROVAL OF MINUTES DISCUSSION AND POSSIBLE ACTION 1. Approval of minutes from the November 8, 2023, regular meeting of the Water and Wastewater Commission. The minutes from the November 8, 2023, regular meeting were approved with edits to Item 13 recognizing Commissioner Alex Navarro’s appointment to Austin Water’s Cost of Service Public Involvement Committee on Commissioner Navarro’s motion and Commissioner Maxwell-Gaines’ second on an 8-0 vote with Commissioner Pandurangi off the dais, and Commissioners Angoori and Reichert absent. 2. Recommend approval to execute a contract for underwater diving inspections with Specialty Offshore, Inc., for a term of five years in an amount not to exceed $740,000. Recommended by the Water and Wastewater Commission on Commissioner Penn’s motion and Commissioner Tuñón Sion’s second on an 8-0 vote with Commissioner Pandurangi off the dais, and Commissioners Angoori and Reichert absent. 3. Recommend approval to execute a contract for hydrogen peroxide solution, feed system, and maintenance with US Peroxide, LLC d/b/a USP Technologies, for a term of five years in an amount not to exceed $3,275,000. Recommended by the Water and Wastewater Commission on Commissioner Penn’s motion and Commissioner Maxwell-Gaines’ second on an 8-0 vote with Commissioner Pandurangi off the dais, and Commissioners Angoori and Reichert absent. 4. Recommend approval to negotiate and execute an Advance Funding Agreement with Texas Department of Transportation for the relocation and adjustments of existing water and wastewater lines and appurtenances in conflict with the TxDOT Loop 360 at RM2222 and Courtyard Roadway Project in the amount of $8,871,283.20 plus a 10% contingency of $887,128.32 for a total amount not to exceed $9,758,411.52. (Districts 8 & 10) Recommended by the Water and Wastewater Commission on Commissioner Penn’s motion and Commissioner Tuñón Sion’s second on an 8-0 vote with Commissioner Pandurangi off the dais, and Commissioners Angoori and Reichert absent. 5. Recommend approval to negotiate and execute …
WATER AND WASTEWATER COMMISSION REGULAR CALLED MEETING MINUTES Wednesday, January 17, 2024 The Water and Wastewater Commission convened in a regular called meeting on January 17, 2024, at Austin Energy Headquarters, 4815 Mueller Boulevard, Austin, Texas. Chair Turrieta called the Water and Wastewater Commission to order at 6:01 p.m. Commission Members in Attendance: William Moriarty (remote), Jesse Penn, Alex Navarro, Mike Reyes, Shwetha Pandurangi, Judy Musgrove (remote), Christopher Maxwell-Gaines, Marcela Tuñón Sion, Chair Susan Turrieta Commission Members Absent: Sam Angoori, Sabrina Reichert PUBLIC COMMUNICATION: GENERAL There were no speakers registered to speak. APPROVAL OF MINUTES DISCUSSION AND POSSIBLE ACTION 1. Approval of minutes from the November 8, 2023, regular meeting of the Water and Wastewater Commission. The minutes from the November 8, 2023, regular meeting were approved with edits to Item 13 recognizing Commissioner Alex Navarro’s appointment to Austin Water’s Cost of Service Public Involvement Committee on Commissioner Navarro’s motion and Commissioner Maxwell-Gaines’ second on an 8-0 vote with Commissioner Pandurangi off the dais, and Commissioners Angoori and Reichert absent. 2. Recommend approval to execute a contract for underwater diving inspections with Specialty Offshore, Inc., for a term of five years in an amount not to exceed $740,000. Recommended by the Water and Wastewater Commission on Commissioner Penn’s motion and Commissioner Tuñón Sion’s second on an 8-0 vote with Commissioner Pandurangi off the dais, and Commissioners Angoori and Reichert absent. 3. Recommend approval to execute a contract for hydrogen peroxide solution, feed system, and maintenance with US Peroxide, LLC d/b/a USP Technologies, for a term of five years in an amount not to exceed $3,275,000. Recommended by the Water and Wastewater Commission on Commissioner Penn’s motion and Commissioner Maxwell-Gaines’ second on an 8-0 vote with Commissioner Pandurangi off the dais, and Commissioners Angoori and Reichert absent. 4. Recommend approval to negotiate and execute an Advance Funding Agreement with Texas Department of Transportation for the relocation and adjustments of existing water and wastewater lines and appurtenances in conflict with the TxDOT Loop 360 at RM2222 and Courtyard Roadway Project in the amount of $8,871,283.20 plus a 10% contingency of $887,128.32 for a total amount not to exceed $9,758,411.52. (Districts 8 & 10) Recommended by the Water and Wastewater Commission on Commissioner Penn’s motion and Commissioner Tuñón Sion’s second on an 8-0 vote with Commissioner Pandurangi off the dais, and Commissioners Angoori and Reichert absent. 5. Recommend approval to negotiate and execute …
City of Austin Community Interest Announcement Austin Water Director Recruitment: Meet The Candidates Thursday, December 15, 2022 at 6:00 PM City of Austin Permitting and Development Center 6310 Wilhelmina Delco Drive, Austin, TX 78752 Conference Room 1405 A quorum of Water and Wastewater Commission and Water Forward Task Force members may be present. No action will be taken, and no Commission or Task Force business will occur. For More Information Contact Daniel Duran Phone Number: 512 974-3294 Email Address: daniel.duran@austintexas.gov
Regular Meeting of the Water and Wastewater Commission November 9, 2022 — 6:00 pm Austin Energy Headquarters 4815 Mueller Boulevard Austin, Texas Some members may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live For more information go to: http://www.austintexas.gov/wwc Public comment will be allowed in-person or remotely by telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. To register, call or email the board liaison at 512-972-0115 or Blanca.Madriz@austintexas.gov . To register to speak in person, people must sign up at least ten minutes before the meeting is called to order. Commissioners: William Moriarty (Mayor) Jesse Penn (District 1) Alex Navarro (District 2) Travis Michel (District 3) Chien Lee, Chair (District 4) Christianne Castleberry, Vice Chair (District 5) Vacant (District 6) Judy Musgrove (District 7) Vacant (District 8) Grant Fisher (District 9) Susan Turrieta (District 10) CALL TO ORDER PUBLIC COMMUNICATION: GENERAL APPROVAL OF MINUTES 1. Approval of minutes from the October 12, 2022, regular meeting of the Water and Wastewater Commission. DISCUSSION AND POSSIBLE ACTION ON RECOMMENDATIONS TO COUNCIL 2. Recommend approval to award and execute a construction contract with Matous Construction Ltd., for Walnut Creek Wastewater Treatment Plant (WWTP) Gas Scrubber Systems Renewal project in the amount of $6,375,000 plus a $637,500 contingency, for a total contract amount not to exceed $7,012,500. (District 1) 3. Recommend approval to award and execute a construction contract with Matous Construction, Ltd., for the Wild Horse Ranch Wastewater Treatment Plant (WWTP) Expansion project in the amount of $69,530,500 plus a $6,953,050 contingency, for a total contract amount not to exceed $76,483,550. (District 1) The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY users’ route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact Blanca Madriz at Blanca.Madriz@austintexas.gov. 4. Recommend approval to execute and negotiate an agreement with Texas Gas Service (Texas …
Item 10 # 22-3482 Water &Wastewater Commission: November 9, 2022 Council: December 8, 2022 Posting Language Recommend approval to award and execute a construction contract with JKB Construction Company, LLC, for the Barton Hills Water & Wastewater Pipeline Renewal project in the amount of $4,824,374 plus a $482,438 contingency, for a total contract amount not to exceed $5,306,812. (District 5) MBE/WBE This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 8.19% MBE and 1.24% WBE participation. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Engineering Services, Shay Ralls Roalson Fiscal Note Funding is available in the Capital Budget of Austin Water Purchasing Language Lowest responsive bid of four bids received through a competitive Invitation for Bid solicitation. A complete solicitation package, including a tabulation of the bids received, is available for viewing, is available for viewing on the City’s Financial Services, website, Austin Finance Online. Link: Solicitation Document. Prior Council Action N/A Council Committee, Boards and Commission Action November 9, 2022 - To be reviewed by the Water & Wastewater Commission Additional Backup Information The Barton Hills Water & Wastewater Pipeline Renewal: Horseshoe Bend Area is part of the Renewing Austin Program. The Renewing Austin Program is an ongoing effort to replace and upgrade deteriorated and aging water mains with a documented history of multiple breaks, that are in poor condition, and that impact service delivery. In addition, the program coordinates and includes wastewater lines in poor condition and in need of replacement within the project area. This project consists of the replacement of existing water and wastewater mains located within the Barton Hills Horseshoe Bend area, on Barton Skyway, Barton Parkway, Arpdale Street, De Verne Street, Wilke Drive, and Airole Way. The water system renewal includes approximately 9,451 linear feet of 8-inch and 12-inch water mains along with service lines to individual properties and associated appurtenances. The wastewater system renewal includes approximately 515 linear feet of 8-inch sanitary sewer lines, manholes, and service lines to individual properties. Item 10 # 22-3482 Water &Wastewater Commission: November 9, 2022 Council: December 8, 2022 Due to the potential for unknown subsurface conditions, a 10% contingency in funding has been included to allow for the expeditious processing of any change orders. A contingency is an additional amount of money added to the …
Item 11 # 22-3407 Water &Wastewater Commission: November 9, 2022 Council: December 1, 2022 Posting Language Recommend approval for additional contingency for the construction contract with Cedar Hills Construction, LLC for the Southwest Allandale Neighborhood Water and Wastewater System Renewal in the amount of $635,456 for a total amount not to exceed $5,845,461. (District 10) MBE/WBE This request is for additional contingency only. MBE/WBE goals will be established if a change order is requested. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Engineering Services, Shay Ralls Roalson Fiscal Note Funding is available in the Capital Budget of Austin Water. Purchasing Language: Original contract was awarded through a competitive Invitation for Bid solicitation process. A complete solicitation package, including a tabulation of the bids received, is available for viewing, is available for viewing on the City’s Financial Services, website, Austin Finance Online. Link: Solicitation Document. Council Committee, Boards and Commission Action: November 9, 2022 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: The Southwest Allandale Neighborhood Water and Wastewater System Renewal project is part of the Austin Water Renewing Austin Program. The Renewing Austin Program is an ongoing effort to replace, or upgrade deteriorated and aging water mains with a documented history of multiple breaks. These water mains are in poor condition and impact service delivery. In addition, the program coordinates and includes wastewater lines in poor condition and in need of replacement within the project area. Construction of this project began in May 2022. Due to unforeseen conditions beyond the contractor’s control, change orders to date have exhausted most of the original contingency. The wastewater portion of work is approximately 75% complete, but additional eight and 12-inch water mains, service lines to individual properties, manholes, and associated appurtenances are needed to complete the work. As a result of this, additional contingency is requested to fund the remaining work. This project is located within zip code 78731 (District 10). Cedar Hills Construction, LLC is located in Leander, Texas. Strategic Outcome(s): Health and Environment Item 11 # 22-3407 Water &Wastewater Commission: November 9, 2022 Council: December 1, 2022 AUTHORIZATION HISTORY AMOUNT DATE DESCRIPTION $4,676,368.50 3/24/2022 $467,636.85 3/24/2022 $66,000.00 3/24/2022 (Council) – Construction contract with Cedar Hills Construction, LLC (Council) – 10% Contingency (Administrative Authority) $635,455.28 12/1/2022 Proposed (Council) – Construction Contingency $5,845,460.63 Total Contract Authorization CONTRACT HISTORY AMOUNT $4,676,368.50 $351,820.00 $111,627.00 DATE DESCRIPTION …
Item 12 # 22-3409 Water &Wastewater Commission: November 9, 2022 Council: December 1, 2022 Posting Language Recommend approval to negotiate and execute an amendment to the professional services agreement with Halff Associates, Inc., for engineering services for the Fallwell Lane Capital Renewal project in the amount of $5,000,000, for a total contract amount not to exceed $8,000,000. MBE/WBE This amendment will be awarded in compliance with the requirements of 49 CFR Part 26 (Disadvantaged Business Enterprise Program) and City Code 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program). Current participation to date is 29.57% DBE. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Engineering Services, Shay Ralls Roalson Fiscal Note Funding in the amount of $500,000 is available in the Capital Budget of Austin Water for local match against a total grant of $5,000,000. Purchasing Language: Original contract was awarded through a qualifications-based selection process. Prior Council Action: August 3, 2017 – Council approved a professional services agreement with Halff Associates, Inc. for the Fallwell Lane Capital Renewal Project for a total contract amount of $3,000,000. Council Committee, Boards and Commission Action: November 9, 2022 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: On October 31, 2013, and again on October 30, 2015, flood waters severely damaged Fallwell Lane and threatened the raw water intake structure at Austin Energy’s substation, Sand Hill Electrical Center. Austin Water’s South Austin Regional Wastewater Treatment Plant in the area east of SH130 also suffered serious damage. Onion Creek flood waters inundated low areas as they flowed into the Colorado River. Bank erosion was severe, and extensive restoration and stabilization are required. Temporary measures have been put in place to allow local traffic to utilize Fallwell Lane. A permanent solution to reconstruct or realign key access roads, retrofit water intake structures, and stabilize berms and channels to guard against flood overflows from Onion Creek are needed to protect critical City infrastructure from future flood events. Based on the Preliminary Engineering Report, a decision was made to separate the project into two phases. Phase A will realign Fallwell Lane, relocate and extend water lines, and protect the Colorado Riverbank from damaging the adjacent Fallwell Lane caused by Onion Creek overflows. Phase B will Item 12 # 22-3409 Water &Wastewater Commission: November 9, 2022 Council: December 1, 2022 provide berms, levees, and floodwalls to protect critical …
Item 13 # 22-3389 Water &Wastewater Commission: November 9, 2022 Council: December 1, 2022 Posting Language Recommend approval of an ordinance amending the Fiscal Year 2022-2023 Public Works Department Operating Budget Special Revenue Fund (Ordinance No. 20220817-004) to accept and appropriate grant funds in an amount of up to $5,000,000.00 from the United States Federal Emergency Management Agency (FEMA) for the Texas COVID-19 Pandemic (DR4485) Hazard Mitigation Assistance grant program administered through the Texas Department of Emergency Management; and amending the Public Works Department Capital Budget (Ordinance No. 20220817-004) to transfer in and appropriate up to $5,000,000.00 for the Fallwell Lane, Sand Hill Energy Center, and the South Austin Regional Wastewater Treatment Plant Access and Flood Potential Mitigation project. Lead Department Public Works Department Client Department Austin Water Assistant Director of Engineering Services, Shay Ralls Roalson Fiscal Note Funding in the amount of $500,000 is available in the Fiscal Year 2022-2023 Capital Budget of Austin Water for the local match against a total grant of $5,000,000. A fiscal note is attached. Prior Council Action: May 19, 2022 – Council authorized the grant application via Resolution No. 20220519-030. Council Committee, Boards and Commission Action: November 9, 2022 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: On October 31, 2013, and again on October 30, 2015, flood waters severely damaged Fallwell Lane and threatened the raw water intake structure at Austin Energy’s substation, Sand Hill Electrical Center. Austin Water’s South Austin Regional Wastewater Treatment Plant in the area east of SH130 also suffered serious damage. Onion Creek flood waters inundated low areas as they flowed into the Colorado River. Bank erosion was severe and extensive restoration and stabilization are required. Temporary measures have been put in place to allow local traffic to utilize Fallwell Lane. A permanent solution to reconstruct or realign key access roads, retrofit water intake structures, and stabilize berms and channels to guard against flood overflows from Onion Creek is needed to protect critical City infrastructure from future flood events. The City was selected to receive federal grant funding for a flood control project that will protect critical infrastructure through the FEMA Hazard Mitigation Assistance grant program. This action also amends the Public Works Department capital budget by appropriating the one-time FEMA grant funds in the amount of up to $5,000,000.00. These funds will be used for the Fallwell Lane, Sand Hill Energy Center, …
Item 14 # 22-3385 Water &Wastewater Commission: November 9, 2022 Council: December 1, 2022 Posting Language Recommend approval of a resolution authorizing the issuance by Pilot Knob Municipal Utility District No. 2 of Unlimited Tax Bonds, Series 2022A, in a principal amount not to exceed $5,900,000. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Environmental, Planning & Development Services, Kevin Critendon Fiscal Note This item has no anticipated fiscal impact. Council Committee, Boards and Commission Action: November 9, 2022 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: Pilot Knob Municipal Utility District No. 2 (the “District”), a political subdivision of the State of Texas, was created under the laws of the State of Texas by House Bill No. 1756, Acts of the 82nd Texas Legislature, Regular Session (2011), codified as Chapter 8376, Texas Special District Local Laws Code (the “Enabling Legislation”), and operates under Chapters 49 and 54 of the Texas Water Code. The Enabling Legislation became effective May 23, 2011, and created the District, subject to the consent of the City of Austin (the “City”) to the creation. The City consented to the creation of the District by Council action taken March 22, 2012 (the “Consent Ordinance”) and under the terms of the Consent Agreement among the City, the District, and Carma Easton LLC, a Texas limited liability company (the “Developer”) dated effective as of April 13, 2012 (the “Consent Agreement”). The City and the District entered into a Strategic Partnership Agreement dated as of June 5, 2012 (as amended, the “SPA”), as authorized by Section 43.0751, Texas Local Government Code, which sets forth the terms and conditions of the City’s annexation of the land within the District and on which the District will continue to exist as a limited district, Pilot Knob Limited District No. 2 (the “Limited District”), in accordance with Section 43.0751, Texas Local Government Code, and the Enabling Legislation following the City’s full-purpose annexation of the land within the District as provided in Consent Agreement and the SPA. The District, which currently contains 557.187 acres of land, is located within the extraterritorial jurisdiction of the City in southeast Travis County, Texas. The District is located approximately eight miles southeast of the City’s downtown, about 1 mile east of McKinney Falls Parkway, about a half mile west of U.S. Highway 183, and just west of FM 1625. …
