Water & Wastewater Commission Regular Meeting Minutes January 12, 2022 APPROVED: February 16, 2022 The Water and Wastewater Commission convened in a regular called meeting on January 12, 2022, at Austin Energy Headquarters, 4815 Mueller Boulevard in Austin, Texas. AGENDA Commissioners: William Moriarty (Mayor) Chien Lee, Chair (District 4) Jesse Penn (District 1) Vacant (District 2) Travis Michel (District 3) Commissioners in Attendance: William Moriarty, Jesse Penn, Travis Michel, Chien Lee, Christianne Castleberry, Judy Musgrove, Grant Fisher, Susan Turrieta Christianne Castleberry, Vice Chair (District 5) William Atallah (District 6) Judy Musgrove (District 7) Christy Williams (District 8) Grant Fisher (District 9) Susan Turrieta (District 10) CALL TO ORDER The meeting was called to order at 6:00 p.m. by Chair Lee. CITIZEN COMMUNICATION: GENERAL There were no registered speakers for Citizen Communication. A. APPROVAL OF MINUTES The minutes from the December 1, 2021, Water and Wastewater Commission regular called meeting were approved on a 6-0 vote on Commissioner Penn’s motion and Commissioner Michel’s second with Vice-Chair Castleberry and Commissioner Turrieta abstaining, and Commissioners Atallah and Williams absent and one vacancy. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to negotiate and execute a contract with ETC Institute to provide survey services, for a term of five years for a total contract amount not to exceed $4,500,000. Austin Water’s requested authorization is $200,000. Recommended by the Water and Wastewater Commission on an 8-0 vote on Commissioner Michel’s motion and Vice-Chair Castleberry’s The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY-users route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact Blanca Madriz at Blanca.Madriz@austintexas.gov. Water & Wastewater Commission Regular Meeting Minutes January 12, 2022 APPROVED: February 16, 2022 second and Commissioners Atallah and Williams absent and one vacancy. 2. Recommend approval to award two contracts with Beard Integrated Systems, Inc., and SI Mechanical LLC for plumbing services, each for a term of five years in an amount not to exceed $37,475,000 divided among the contractors. Austin Water’s total requested authorization is …
Water and Wastewater Commission December 1, 2021 — 6:00 p.m. Austin City Hall 301 W. Second Street Austin, Texas For more information go to: http://www.austintexas.gov/wwc Chien Lee, Chair (District 4) Christianne Castleberry, Vice Chair (District 5) William Atallah (District 6) Judy Musgrove (District 7) Commissioners: William Moriarty (Mayor) Jesse Penn (District 1) Vacant (District 2) Travis Michel (District 3) CALL TO ORDER CITIZEN COMMUNICATION: GENERAL The first 10 speakers who register to speak will be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. A. APPROVAL OF MINUTES Christy Williams (District 8) Grant Fisher (District 9) Susan Turrieta (District 10) 1. Approval of minutes from the November 3, 2021 Water & Wastewater Commission regular meeting. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to negotiate and execute a contract with Logical Concepts, Inc. d/b/a OmniSite, to provide remote monitoring and storage of operational data of the Austin Water lift stations’ existing telemetry units, for a term of five years in an amount not to exceed $460,000. 2. Recommend approval to negotiate and execute a contract with Innio Jenbacher North America, LLC, to provide preventative and corrective maintenance for the generator at Hornsby Bend Biosolids Management Facility, for a term of ten years in an amount not to exceed $2,000,000. 3. Recommend approval to award and execute a construction contract with Santa Clara Construction, LTD., for the Hyde Park Water and Wastewater Pipeline Renewal project in the amount of $7,722,797.50 plus a $772,279.75 contingency, for a total contract amount not to exceed $8,495,077.25. (District 9) 4. Recommend approval to award and execute a construction contract with Austin Underground, Inc., for the Polybutylene Water Services Replacement Program project in the amount of $8,640,295.00 plus a $864,029.50 contingency, for a total contract amount not to exceed $9,504,324.50. (Districts 1, 2, 3, 6, 8, 10) 5. Recommend approval to negotiate and execute an amendment to the professional services agreement with CH2M Hill Engineers, Inc./CH2M Hill Engineers for professional engineering services for the Walnut Creek Wastewater Treatment Plant Secondary Process Improvements Project in the amount of $548,758.37 for a total contract amount not to exceed $4,279,460.87. (District 1) The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If …
Water & Wastewater Commission Review and Recommendation December 1, 2021 Government That Works for All COA Strategic Direction: Commission Meeting Date: Council Meeting Date: Department: Purchasing December 9, 2021 Client: Rick Coronado Agenda Item Recommend approval to negotiate and execute a contract with Logical Concepts, Inc. d/b/a OmniSite, to provide remote monitoring and storage of operational data of the Austin Water lift stations’ existing telemetry units, for a term of five years in an amount not to exceed $460,000. Amount and Source of Funding Funding in the amount of $90,819 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Sole source. N/A. Prior Council Action: Boards and Commission Action: MBE/WBE: December 1, 2021 — To be reviewed by the Water and Wastewater Commission. Sole source contracts are exempt from the City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established. The contract will provide remote monitoring and storage of operational data of the Austin Water lift stations’ existing telemetry units. The OmniSite telemetry units are cellular based communication devices that monitor the status of Austin Water lift stations and package plants to regulate wastewater flow. OmniSite is the sole source provider for the cellular monitoring and website interface serving OmniSite telemetry units. The solution is critical for Austin Water to reduce the number of sewer overflows. Without timely notifications of increased flows, the plant team cannot adjust the treatment of effluent to prevent an overflow. PRICE ANALYSIS Cost Analysis: The proposed contract pricing is unchanged from prior contract.
Water & Wastewater Commission Review and Recommendation December 1, 2021 Government That Works for All COA Strategic Direction: Commission Meeting Date: Council Meeting Date: Department: Austin Water December 9, 2021 Client: Kevin Critendon Agenda Item Recommend approval of Service Extension Request No. 4796 for wastewater service to a 69.12-acre tract located at 8921 W. US 290 Highway within the Drinking Water Protection Zone, the City’s 2-mile Extra-Territorial Jurisdiction and Austin Water’s service area. (District 8) There is no anticipated fiscal impact. Amount and Source of Funding N/A N/A Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: November 3, 2021 – Recommended by the Environmental Commission on an 8-0 vote. December 1, 2021 – To be reviewed by the Water and Wastewater Commission. N/A The 8921 Hwy 290 West project consists of approximately 69.12 acres of land (the “Property”). The Property is located entirely within the City of Austin’s (the “City”) 2-mile Extra-Territorial Jurisdiction, Impact Fee Boundary, Austin Water’s service area for wastewater, the Drinking Water Protection Zone, and the Slaughter Creek Watershed. A map of the property location is attached. Applicant: Ardent Residential (the “Applicant”) is proposing to develop approximately 280 multi- family units. The Applicant requested that the City provide wastewater utility service to the Property and Austin Water determined the service requirements as proposed in Service Extension Request (SER) No. 4796. West Travis County Public Utility Agency will provide retail water service to the Property. City Code § 25-9-35 requires City Council approval for this SER because the Property is located within the Drinking Water Protection Zone and outside the City’s full-purpose corporate limits. The City will not cost participate on this project. Infrastructure Improvements: To serve the Property, the Applicant will be required to construct: • Approximately 1,800 feet of 15-inch gravity wastewater main from the existing 15-inch gravity wastewater main near W SH 71 and extend west along Williamson Creek to Covered Bridge Drive, • Approximately 2,250 feet of 12-inch gravity wastewater main from the existing 8-inch gravity wastewater main located north of Towana Trail and extend west along Towana Trail and south along Mowinkle Drive, • An appropriately sized lift station within the Property, and • Approximately 5,150 feet of appropriately sized force main from the proposed lift station and extend north through the Property, northeast along US 290 Hwy, and then north along S. Bend Dr. to the existing 8-inch gravity wastewater …
Water & Wastewater Commission Review and Recommendation December 1, 2021 Government That Works for All COA Strategic Direction: Commission Meeting Date: Council Meeting Date: Department: Purchasing December 9, 2021 Client: Rick Coronado Agenda Item Recommend approval to negotiate and execute a contract with Innio Jenbacher North America, LLC, to provide preventative and corrective maintenance for the generator at Hornsby Bend Biosolids Management Facility, for a term of ten years in an amount not to exceed $2,000,000. Amount and Source of Funding Funding in the amount of $150,000 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Sole Source Purchasing Language: N/A Prior Council Action: Boards and Commission Action: MBE/WBE: December 1, 2021 — To be reviewed by the Water and Wastewater Commission. Note: Sole source contracts are exempt from the City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established. The contract is for a service and maintenance agreement for the 850-kW generator located at the Hornsby Bend Biosolids Management Facility. A maintenance agreement has been in place since the purchase of the generator and has allowed it to consistently operate for 60,000 hours since being put into service in early 2013. As a result of this regular maintenance the unit was able to exceed the 85% reliability target. Extending this service will continue to ensure the reliable operation of the unit. This generator has been consistently generating more energy than the Hornsby Bend facility uses, thereby offsetting the plant’s energy usage and generating a credit to the water utility. This generator provides an estimated 4,432,492 kWh per year and reduces approximately 2,867 tons of carbon dioxide equivalents. These savings are equivalent to 5,033,527 vehicle miles traveled, removal of 628 cars from our roadways, the planting of 98,297 trees or 4,915 acres of forest in Austin’s parks. PRICE ANALYSIS Cost Analysis: The proposed contract pricing is a 10.8% decreased from prior contract. This is a result of obtaining service directly the manufacturer and not the distributor. from
Water & Wastewater Commission Review and Recommendation Safety, Health and Environment December 1, 2021 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office December 9, 2021 COA Strategic Direction: Client: Shay Ralls Roalson Agenda Item Recommend approval to award and execute a construction contract with Santa Clara Construction, LTD., for the Hyde Park Water and Wastewater Pipeline Renewal project in the amount of $7,722,797.50 plus a $772,279.75 contingency, for a total contract amount not to exceed $8,495,077.25. (District 9) Amount and Source of Funding Funding in the amount of $8,325,175.71 is available in the Fiscal Year 2021-2022 Capital Budget of Austin Water. Lowest responsive bid of four bids received through a competitive Invitation for Bid solicitation. N/A December 1, 2021 — To be reviewed by the Water and Wastewater Commission This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 79.15% MBE and 0.89% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The Hyde Park Water and Wastewater Pipeline Renewal project is part of the Renewing Austin Program. The Renewing Austin Program is an ongoing effort to replace, and upgrade deteriorated and aging water mains with a documented history of multiple breaks, that are in poor condition, and that impact service delivery. In addition, the program coordinates and includes wastewater lines and other needed improvements by other departments within the project area. This project consists of the repair and replacement of existing water and wastewater mains located within the general boundaries of 48th Street (North) to 45th Street (South) and Evans Avenue (East) to Avenue D (West) in Hyde Park. The water system renewal includes approximately 10,990 linear feet of main ranging from 8-inch to 16- inch along with associated appurtenances and service lines to individual properties. The wastewater system renewal includes approximately 7,950 linear feet of pipe ranging from 8-inch to 12-inch, manholes, and service lines to individual properties. This project also includes the addition of sidewalk and bikeway improvements mostly on Speedway, Avenue F, Duval, and 47th Street. This item includes one allowance. The allowance of $400,000 is for the relocation of private water and wastewater services. An allowance is an amount that is specified and included in the construction contract or specifications for a certain item(s) of work whose details are not yet determined at the …
Water & Wastewater Commission Review and Recommendation Health and Environment December 1, 2021 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office December 9, 2021 COA Strategic Direction: Client: Shay Ralls Roalson Agenda Item Recommend approval to award and execute a construction contract with Austin Underground, Inc., for the Polybutylene Water Services Replacement Program project in the amount of $8,640,295.00 plus a $864,029.50 contingency, for a total contract amount not to exceed $9,504,324.50. (Districts 1, 2, 3, 6, 8 & 10) Funding is available in the Fiscal Year 2021-2022 Capital Budget of Austin Water. Amount and Source of Funding Lowest responsive bid of four bids received through a competitive Invitation for Bid solicitation. N/A December 1, 2021 — To be reviewed by the Water and Wastewater Commission This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 99.27% MBE and 0.72% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: Austin Water’s distribution system is large and complex, consisting of approximately 3,900 miles of water mains and serving approximately one million customers. Distribution system assets require ongoing repair and replacement to prevent leaks and loss of valuable treated water because of deterioration due to environmental conditions and aging. Water service lines made of polybutylene or polyethylene fail at a much higher rate compared to other materials such as copper or high-density polyethylene (HDPE). Additionally, failure rates for polybutylene or polyethylene pipes increase at higher pressures. The cost of proactively replacing a service as part of a construction contract is about 30% less than the cost to reactively repair or replace using Austin Water’s Distribution System Maintenance (DSM) crews. Proactive service line replacement also results in less water loss and fewer unscheduled customer service outages. Since 2001, Austin Water has been proactively replacing polybutylene and polyethylene services in areas of high static pressure using both internal forces and contractor resources. Under the Polybutylene Water Services Replacement Program project, approximately 2,200 polybutylene and polyethylene water services with pressures exceeding 105 pounds per square inch (PSI) will be replaced with copper services in 62 subdivisions. Many of these services have previously experienced one or more breaks with subsequent repair by DSM crews. This item includes one allowance. The allowance of $50,000 will be used to address private plumbing repairs. An allowance is an …
Water & Wastewater Commission Review and Recommendation Health and Environment, Safety December 1, 2021 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office December 9, 2021 COA Strategic Direction: Client: Shay Ralls Roalson Agenda Item Recommend approval to negotiate and execute an amendment to the professional services agreement with CH2M Hill Engineers, Inc./CH2M Hill Engineers for professional engineering services for the Walnut Creek Wastewater Treatment Plant Secondary Process Improvements Project in the amount of $548,758.37 for a total contract amount not to exceed $4,279,460.87. (District 1) Amount and Source of Funding Funding is available in the Fiscal Year 2021-2022 Capital Budget of Austin Water. in for construction phase services Original contract was awarded through a qualifications-based selection process. September 19, 2019 – Council authorized negotiation and execution of the amount of amendment $2,071,616.30. May 18, 2017 – Council authorized negotiation and execution of amendment for additional design services in the amount of $104,086.20. September 27, 2012 – Council approved a professional services agreement with CH2M Hill, Inc. for the Walnut Creek Wastewater Treatment Plant Secondary Treatment Process Improvements Project. December 1, 2021 — To be reviewed by the Water and Wastewater Commission. This amendment will be awarded in compliance with City Code Chapter 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 15.80% MBE and 15.80% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: Walnut Creek Wastewater Treatment Plant is permitted to treat and discharge an average daily flow of 75 million gallons per day (MGD) and a 2-hour peak flow of 165 MGD. Treated plant effluent is discharged into the Colorado River. A portion of the treated effluent is used for non-potable water on the plant site and supplies much of the City’s growing Reclaimed Water Program. The Secondary Process Improvements Project consists of process improvements including aeration basin and flocculation basin diffused air system improvements, junction box improvements, buried air piping leak repair, storm drains, and improvements identified by condition assessments. Additional improvements identified include numerous valve and gate replacements, scum and sludge pumps, clarifier mechanisms, electrical and control components, basin crack and joint repairs, and other miscellaneous improvements. An amendment to the professional services agreement is required to complete the construction phase. Additional construction services identified were: 1) Additional coordination between the contractor, engineering team, and plant staff required to manage the project, 2) Additional construction …
- Water & Wastewater Commission Review and Recommendation Health and Environment December 1, 2021 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office December 2, 2021 COA Strategic Direction: Client: Shay Ralls Roalson Agenda Item Recommend approval of a resolution finding that the use of the Construction Manager- at-Risk method of contracting, as authorized in Subchapter F, Chapter 2269 of the Texas Government Code, is the project delivery method that provides the best value to the City for the Walnut Creek Primary Clarifier and Flow Equalization Basin Rehab project to rehabilitate wastewater treatment facilities. (District 1) Amount and Source of Funding A Recommendation for Council Action with the not-to-exceed contract amount for the resultant contract will be presented to Council once the Construction Manager-at-Risk selection has been completed. This request is for Council to authorize the use of the Construction Manager-at-Risk; therefore, no solicitation has yet been initiated. N/A December 1, 2021 — To be reviewed by the Water and Wastewater Commission. MBE/WBE goals will be established prior to issuance of this solicitation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: State Statute governs construction procurement for municipalities. The standard method of contracting used for construction services is competitive bidding in which the contract is awarded to the lowest responsive bidder. Texas Government Code Chapter 2269 allows for methodologies alternate to the low bidding method which may provide the best value to the municipality. These alternate methodologies include: Competitive Sealed proposals, Construction Manager-at-Risk, Design-Build, and Job Order Contracting. Texas Local Government Code Section 252.022(d) allows the City to adopt and use an alternative method such as Construction Manager-at-Risk (CMR) under Chapter 2269 of the Texas Government Code if such a method provides a better value for the City. The CMR method is a project delivery method in which the City contracts with an architect/engineer to perform design services and separately contracts with a CMR to perform preconstruction and construction phase services. The role of the CMR goes beyond performing general construction services. The CMR is under contract early in the design process to perform key preconstruction phase services to collaborate with the City and the design team regarding scope and constructability, optimize the design, control costs, and establish budgets; and establish quality assurance-quality control protocols. After the design is complete and before the CMR begins construction, the City will negotiate and execute a Guaranteed Maximum Price for …
Water & Wastewater Commission Review and Recommendation Government That Works for All COA Strategic Direction: December 1, 2021 Commission Meeting Date: Council Meeting Date: Department: Financial Services Department Kevin Critendon December 9, 2021 Client: Agenda Item Recommend approval of a resolution authorizing the issuance by Pilot Knob Municipal Utility District No. 3 of Unlimited Tax Road Bonds, Series 2021, in the amount of $5,000,000. There is no anticipated fiscal impact. Amount and Source of Funding December 1, 2021 — To be reviewed by the Water and Wastewater Commission. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: N/A N/A N/A Pilot Knob Municipal Utility District No. 3 (“District”), a political subdivision of the State of Texas, was created under the laws of the State of Texas by House Bill No. 1758, Acts of the 82nd Texas Legislature, Regular Session (2011), Chapter 987, codified as Chapter 8377, Subtitle F, Title 6, Texas Special District Local Laws Code (“Enabling Legislation”), and operates under Chapters 49 and 54 of the Texas Water Code. The Enabling Legislation became effective May 25, 2011, and created the District, subject to the consent of the City of Austin (“City”). The City consented to the creation of the District by Council action taken March 22, 2012 (“Consent Ordinance”) and under the terms of the April 13, 2012 Consent Agreement between the City, the District, and Carma Easton LLC, a Texas limited liability company (“Developer”). The City and the District entered into a Strategic Partnership Agreement dated as of June 4, 2012 (“SPA”), as authorized by Section 43.0751, Texas Local Government Code. The SPA sets forth the terms and conditions of the City’s annexation of the land within the District and frames the terms by which the District will continue to exist as a limited district, Pilot Knob Limited District No. 3 following the City’s full-purpose annexation of the land within the District as provided in Consent Agreement and the SPA. The City is the retail provider of water and wastewater service. The District, which currently contains 677.567 acres of land, is within the extraterritorial jurisdiction of the City in southeast Travis County, Texas. The District is approximately eight miles southeast of the downtown portion of the City, adjacent to the east side of McKinney Falls Parkway and approximately one mile west of U.S. Highway 183. An extension of William Cannon Drive, the initial phases of which are …
Water & Wastewater Commission Review and Recommendation Government That Works for All COA Strategic Direction: December 1, 2021 Commission Meeting Date: Council Meeting Date: Department: Financial Services Department Kevin Critendon December 9, 2021 Client: Agenda Item Recommend approval of a resolution authorizing the issuance by Pilot Knob Municipal Utility District No. 3 of Unlimited Tax Bonds, Series 2021A, in the amount of $6,465,000. There is no anticipated fiscal impact. Amount and Source of Funding December 1, 2021 — To be reviewed by the Water and Wastewater Commission. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: N/A N/A N/A Pilot Knob Municipal Utility District No. 3 (“District”), a political subdivision of the State of Texas, was created under the laws of the State of Texas by House Bill No. 1758, Acts of the 82nd Texas Legislature, Regular Session (2011), Chapter 987, codified as Chapter 8377, Subtitle F, Title 6, Texas Special District Local Laws Code (“Enabling Legislation”), and operates under Chapters 49 and 54 of the Texas Water Code. The Enabling Legislation became effective May 25, 2011, and created the District, subject to the consent of the City of Austin (“City”). The City consented to the creation of the District by Council action taken March 22, 2012 (“Consent Ordinance”) and under the terms of the April 13, 2012 Consent Agreement between the City, the District, and Carma Easton LLC, a Texas limited liability company (“Developer”). The City and the District entered into a Strategic Partnership Agreement dated as of June 4, 2012 (“SPA”), as authorized by Section 43.0751, Texas Local Government Code. The SPA sets forth the terms and conditions of the City’s annexation of the land within the District and frames the terms by which the District will continue to exist as a limited district, Pilot Knob Limited District No. 3 following the City’s full-purpose annexation of the land within the District as provided in Consent Agreement and the SPA. The City is the retail provider of water and wastewater service The District, which currently contains 677.567 acres of land, is within the extraterritorial jurisdiction of the City in southeast Travis County, Texas. The District is approximately eight miles southeast of the downtown portion of the City, adjacent to the east side of McKinney Falls Parkway and approximately one mile west of U.S. Highway 183. An extension of William Cannon Drive, the initial phases of which are under …
Water & Wastewater Commission Review and Recommendation December 1, 2021 Government That Works for All COA Strategic Direction: Commission Meeting Date: Council Meeting Date: Department: Austin Water December 9, 2021 Client: Kevin Critendon Agenda Item Recommend approval of Service Extension Request No. 5216 for water service to an 8.1-acre tract located at 4315 City Park Road within the Drinking Water Protection Zone, the City’s Limited Purpose Jurisdiction and Austin Water’s Impact Fee area. (District 10) There is no anticipated fiscal impact. Amount and Source of Funding N/A N/A Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: November 3, 2021 – Recommended by the Environmental Commission on an 8-0 vote. December 1, 2021 – To be reviewed by the Water and Wastewater Commission. N/A The 4315 City Park project consists of approximately 8.1 acres of land (the “Property”). The Property is located entirely within the City of Austin’s (the “City”) Limited Purpose Jurisdiction, Impact Fee Boundary, the Drinking Water Protection Zone, and the Coldwater Creek Watershed. A map of the property location is attached. Applicant: A New Hope Investments, LLC (the “Applicant”) is proposing to develop 1 single-family home. The Applicant requested that the City provide water utility service to the Property and Austin Water has determined the service requirements as proposed in Service Extension Request (SER) No. 5216. The Property proposes to utilize an on-site sewage facility for wastewater service. City Code § 25-9-35 requires City Council approval for this SER because the Property is located within the Drinking Water Protection Zone and outside the City’s full-purpose corporate limits. The City will not cost participate on this project. Infrastructure Improvements: To serve the Property, the Applicant will be required to construct approximately 225 feet of 8-inch water main from the existing water main located north of the subject tract in City Park Road south along City Park Road to the subject tract. The proposed water improvements are sized to serve the needs of the Property and will conform to all City Code requirements. These improvements will be designed in accordance with City’s Environmental Criteria Manual and Utilities Criteria Manual and will be inspected by the City’s Development Services Department. The Applicant will construct all required improvements at their cost and dedicate the facilities to the City for ownership, operation and maintenance. All City fees are applicable to the provision of water service including capital recovery fees. City Staff …
Water and Wastewater Commission November 3, 2021 — 6:00 p.m. Austin City Hall 301 W. Second Street Austin, Texas For more information go to: http://www.austintexas.gov/wwc Chien Lee, Chair (District 4) Christianne Castleberry, Vice Chair (District 5) William Atallah (District 6) Judy Musgrove (District 7) Commissioners: William Moriarty (Mayor) Jesse Penn (District 1) Vacant (District 2) Travis Michel (District 3) CALL TO ORDER CITIZEN COMMUNICATION: GENERAL The first 10 speakers who register to speak will be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. A. APPROVAL OF MINUTES Christy Williams (District 8) Grant Fisher (District 9) Susan Turrieta (District 10) 1. Approval of minutes from the October 6, 2021 Water & Wastewater Commission regular meeting. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to award two contracts with Earthco Landscape Construction, LLC (MBE) and Unity Contractor Services, Inc. (MBE), to provide boundary vegetation treatment for wildfire mitigation, each for a term of five years for total contract amounts not to exceed $3,902,000, divided between the contractors. 2. Recommend approval to negotiate and execute a multi-term contract with Xylem Water Solutions USA, Inc., to provide replacement pumps, parts, and service of Flygt pumps, for up to five years for a total contract amount not to exceed $1,614,700. 3. Recommend approval of an award of a multi-term contract with All Points Inspection Services, Inc., to provide cleaning, televising, and trenchless point repair of sanitary sewer collection system pipes throughout the City for up to five years for a total contract amount not to exceed $8,050,010. 4. Recommend approval to negotiate and execute a contract with GE Grid Solutions LLC, to provide relays and power quality meters, for a term of five years in the amount not to exceed $1,250,000. 5. Recommend approval to award and execute a construction contract with Facilities Rehabilitation, Inc., for the Fort Upper Basin Water and Wastewater Pipeline Renewal project in the amount of $2,484,870 plus a $248,487 contingency, for a total contract amount not to exceed $2,733,357. (District 1) 6. Recommend approval to award and execute a construction contract with Austin Underground, Inc., for South Austin Regional WWTP Sludge Transfer Line and Reclaimed Water Line project in the amount of The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided …
Water & Wastewater Commission Review and Recommendation November 3, 2021 Safety, Mobility COA Strategic Direction: Commission Meeting Date: Council Meeting Date: Department: Purchasing November 18, 2021 Client: Kevin Critendon Agenda Item Recommend approval to award two contracts with Earthco Landscape Construction, LLC (MBE) and Unity Contractor Services, Inc. (MBE), to provide boundary vegetation treatment for wildfire mitigation, each for a term of five years for total contract amounts not to exceed $3,902,000, divided between the contractors. Amount and Source of Funding Funding in the amount of $615,450 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: the The Purchasing Office issued an Invitation for Bids (IFB) 2200 APC1012 REBID for these services. The solicitation issued on June 21, 2021 and it closed on July 27, 2021. Of the five offers received, the recommended contractors submitted lowest responsive offers. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A November 3, 2021- To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities therefore, no subcontracting goals were established. However, the recommended contractor identified subcontracting opportunities. These contracts will provide vegetation treatment services at various locations of Austin Water Wildland Conservation Division properties, Parks and Recreation Department land, and other City properties. The services include vegetation cutting, disposal, and all related activities in order to reduce the risk and harmful effects of potential wildfires on the City Balcones Canyonlands Preserve, the City Water Quality Protection Lands, and City Parkland in Travis, Hays, and Williamson counties. These are new contracts. The requested authorization amount was determined using future estimated spend. The recommended contractors are certified City MBEs. PRICE ANALYSIS a) Solicitations: 142 notices were sent, including 8 MBE and 12 WBE firms with 3 M/WBE firms responding. b) Cost Analysis: The proposed contract pricing is consistent with a 6.50% increase represented in the market. M/WBE Summary The Small and Minority Business Resources Department (SMBR) determined that no goals are appropriate for this solicitation. Although …
Water & Wastewater Commission Review and Recommendation November 3, 2021 Government That Works for All COA Strategic Direction: Commission Meeting Date: Council Meeting Date: Department: Treasury November 18, 2021 Client: Kevin Critendon Agenda Item Recommend approval of a resolution approving the issuance by Pilot Knob Municipal Utility District No. 2 of Unlimited Tax Bonds, Series 2021A, in a principal amount not to exceed $2,860,000. This item has no fiscal impact. Amount and Source of Funding November 3, 2021 — To be reviewed by the Water and Wastewater Commission. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: N/A N/A N/A Pilot Knob Municipal Utility District No. 2 (the “District”), a political subdivision of the State of Texas, was created under the laws of the State of Texas by House Bill No. 1756, Acts of the 82nd Texas Legislature, Regular Session (2011), Chapter 8376, Subtitle F, Title 6, Texas Special District Local Laws Code (the “Enabling Legislation”) and operates under Chapters 49 and 54 of the Texas Water Code. The Enabling Legislation became effective May 23, 2011, and created the District, subject to the consent of the City of Austin (the “City”) to the creation. The City consented to the creation of the District by Council action taken March 22, 2012 (the “Consent Ordinance”) and under the terms of the Consent Agreement between the City, the District, and Carma Easton LLC, a Texas limited liability company (the “Developer”) dated effective as of April 13, 2012 (the “Consent Agreement”). The City and the District entered into a Strategic Partnership Agreement dated as of June 5, 2012 (as amended, the “SPA”), as authorized by Section 43.0751, Texas Local Government Code, which sets forth the terms and conditions of the City’s annexation of the land within the District and on which the District will continue to exist as a limited district, Pilot Knob Limited District No. 2 (the “Limited District”), in accordance with Section 43.0751, Texas Local Government Code, and the Enabling Legislation following the City’s full-purpose annexation of the land within the District as provided in Consent Agreement and the SPA. The District, which currently contains 557.187 acres of land, is located within the extraterritorial jurisdiction of the City in southeast Travis County, Texas. The District is located approximately eight miles southeast of the downtown portion of the City, adjacent to the east side of McKinney Falls Parkway and approximately one mile …
Water & Wastewater Commission Review and Recommendation November 3, 2021 Health and Environment COA Strategic Direction: Commission Meeting Date: Council Meeting Date: Department: Austin Water November 4, 2021 Client: Rick Coronado Agenda Item Recommend approval to negotiate and execute an amendment to an interlocal agreement with the Lower Colorado River Authority concerning laboratory testing services, to increase funding under the initial contract term in an amount not to exceed $500,000 and to increase funding for an option period in an amount not to exceed $500,000. The total increase in funding will not exceed $1,000,000, and the revised total contract expenditure will not exceed $2,700,000. Amount and Source of Funding Funding in the amount of $250,000 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: N/A December 23, 2018 – Council approved a service contract 20181223- 004, to provide priority and regulated pollutant analysis services. November 3, 2021 – To be reviewed by the Water and Wastewater Commission. Prior Council Action: Boards and Commission Action: MBE/WBE: N/A This contract will provide priority and regulated pollutant analysis of environmental water quality samples for the Laboratory Services Division of Austin Water on an as needed basis. These services will provide quantitative analyses for the pollutants in wastewater, wastewater sludges, soils, natural waters, industrial wastewater, and drinking water samples. The analyses for samples may include all the organic and inorganic chemicals named in the priority pollutant list of the Clean Water Act which are listed in 40 CFR 122 Appendix D Table II, III, and V., contaminants for the Resource Conservation and Recovery Act (RCRA) which are listed in 40 CFR Part 261.24, Table 1, as well as regulated (40 CFR 141) and unregulated compounds in the Safe Drinking Water Act. These analyses are required as part of the City’s compliance with the Federal Clean Water Act and Safe Drinking Water act mandates, applicable U.S. Environmental Protection Agency standards and under the Texas Pollutant Discharge Elimination System (TPDES) permits, to determine actions protective of the environment and the citizens of the City of Austin. In addition, this contract will provide analytical testing services needed to address growing concerns with emerging and newly discovered contaminants such as those associated with harmful algal blooms (HABs) as well as per- and polyfluoroalkyl substances (PFAS). Various method requirements are …
Water & Wastewater Commission Review and Recommendation November 3, 2021 Health and Environment, Safety COA Strategic Direction: Commission Meeting Date: Council Meeting Date: Department: Purchasing November 18, 2021 Client: Rick Coronado Agenda Item Recommend approval to negotiate and execute a multi-term contract with Xylem Water Solutions USA, Inc., to provide replacement pumps, parts, and service of Flygt pumps, for up to five years for a total contract amount not to exceed $1,614,700. Amount and Source of Funding Funding in the amount of $322,940 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Sole Source. November 3, 2021 — To be reviewed by the Water and Wastewater Commission. Sole source contracts are exempt from the City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established. N/A Prior Council Action: Boards and Commission Action: MBE/WBE: The contract is to provide replacement pumps, parts, and service of Flygt pumps. There are currently 80 Flygt pumps in operation for Austin Water. Over 60 of these pumps are in lift stations, ranging from five horsepower all the way to 134 horsepower. With new lift stations being added in the future (currently four to be added this year), more Flygt pumps will be added to the system. The establishment of this contract will reduce the time it takes to complete repairs to Flygt pumps and to order replacement pumps when repairs are no longer financially sensible. The average life expectancy of Flygt pumps should provide 15 to 20 years. When a pump fails each pump is evaluated and if the repair cost is below 70% of replacement cost and the pump is still within its expected life expectancy then the pump is repaired. Any repair cost above the 70% of replacement cost would be replaced. This contract offers an in-situ rehabilitation option versus a new brand design retrofit which require associated time and materials costs with a new pump base, rail system, electrical and controls replacement. Contract Detail: Contract Term Initial Term Optional Extension 1 Optional Extension 2 TOTAL Length of Term 3 yrs. 1 yr. 1 yr. 5 yrs. Contract Authorization $ 968,820 $ 322,940 $ 322,940 $1,614,700 Note: Contract Authorization amounts are based on the City’s estimated annual usage. PRICE ANALYSIS a) Cost Analysis: The proposed …
Water & Wastewater Commission Review and Recommendation November 3, 2021 Health and Environment COA Strategic Direction: Commission Meeting Date: Council Meeting Date: Department: Purchasing December 2, 2021 Client: Shay Ralls Roalson Agenda Item Recommend approval to award a multi-term contract with All Points Inspection Services, Inc. (MWBE), to provide cleaning, televising, and trenchless point repair of sanitary sewer collection system pipes throughout the City for up to five years for a total contract amount not to exceed $8,050,010. Amount and Source of Funding Funding in the amount of $1,610,002 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. The Purchasing Office issued an Invitation for Bids (IFB) IFB 2200 WJT1007 for these goods and services. The solicitation was issued on June 21, 2021 and it closed on July 27, 2021. Six offers were received, and the lowest bidder is recommended for award. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A November 3, 2021 – To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods and services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide cleaning, televising, and trenchless point repair of sanitary sewer collection system pipes throughout the City. This contract also includes inspection of wastewater mains, inspection of wastewater manholes, inspection of wastewater service laterals, trenchless point repair, and smoke testing of the wastewater collection system. Pipe sizes to be inspected range from 4-inches to 60- inches in diameter. The wastewater collection system includes over 2,950 miles of piping throughout the City that transports wastewater from residences and businesses to the City’s wastewater treatment plants. In accordance with best management practices, existing collection system assets require on-going maintenance and inspection. The cleaning process includes removing sludge, roots, grease, grit, solids, and other debris from the wastewater pipes and adjacent manholes. The contractor will remove the debris from the collection system, preventing it from traveling downstream. The inspection process involves televising cleaned sewer mains and manholes and …
Water & Wastewater Commission Review and Recommendation November 3, 2021 Health and Environment, Safety Commission Meeting Date: Council Meeting Date: COA Strategic Direction: November 18, 2021 Department: Purchasing Client: Rick Coronado Agenda Item Recommend approval to negotiate and execute a contract with GE Grid Solutions LLC, to provide relays and power quality meters, for a term of five years in the amount not to exceed $1,250,000. Amount and Source of Funding Funding is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Sole Source. N/A November 3, 2021 – To be reviewed by the Water and Wastewater Commission. Sole source contracts are exempt from the City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established. Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide the City with approved original equipment manufacturer by GE Multilin for relays and power quality meters (PQM). The parts will provide vital monitoring and protection of electrical distribution systems and critical process equipment throughout the Austin water and wastewater treatment plants, distribution and collection systems. The protective relays and PQM are a component of the electrical protection and monitoring system that requires OEM replacement to maintain compliance with higher level programed system architecture and maintenance software systems provided by in house technicians. The requested authorization amount for this contract was determined using departmental estimates based on historical spend, along with a small annual increase to account for an increase in repairs due to aging equipment. If the City is unable to secure a contract, proper maintenance and unscheduled repairs would not be accomplished, risking component failures. GE Multilin relay failures will potentially affect the Austin Water treatment operation systems electrical distribution and critical process equipment, thereby hindering multiple processes throughout the treatment process. PRICE ANALYSIS a) Cost Analysis: The proposed contract pricing is consistent with a 4.56% increase represented in the market
