Water & Wastewater Commission Review and Recommendation Health and Environment; Safety COA Strategic Direction: Agenda Item Recommend approval to negotiate and execute a contract with Yokogawa Fluid Imaging Technologies, Inc., to provide a digital imaging particle analyzer, in an amount not to exceed $150,000. Amount and Source of Funding Funding is available in the Fiscal Year 2020-2021 Operating Budget of Austin Water. July 14, 2021 Commission Meeting Date: Council Meeting Date: Department: Purchasing July 29, 2021 Client: Rick Coronado Sole Source. N/A. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: July 14, 2021 — To be reviewed by the Water and Wastewater Commission. Sole source contracts are exempt from the City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established. The contract will provide the City with a digital imaging particle analyzer, specifically, the FlowCam Cyano, for the purpose of monitoring raw source waters to identify and enumerate cyanobacteria and nuisance phytoplankton. This will increase testing, better monitor blue/green algae for cyanotoxins and odor issues. The laboratory currently monitors three source water samples on a weekly basis. This examination is being performed manually and takes approximately four hours to complete. In depth training is necessary to perform this analysis and takes a minimum of six months with continued training for months to come. The FlowCam Cyano analysis takes approximately 15 minutes allowing the lab to increase testing frequency. Automating the examination also reduces the amount of time required to train new analysts as the instrument images the particles rather than the naked eye. This will also ensure consistency between analysts and accuracy of results. The FlowCam Cyano is a unique digital imaging particle analyzer having technology protected by U.S. patents that embodies the use of novel imaging techniques, fluorescence detection/measurement, and proprietary interactive Visual Spreadsheet image recognition software. The FlowCam Cyano can only be sourced through Yokogawa Fluid Imaging Technologies and their representatives. PRICE ANALYSIS a) Cost Analysis: The proposed contract pricing is consistent with a 3.21% increase represented in the market
Water & Wastewater Commission Review and Recommendation Health and Environment COA Strategic Direction: July 14, 2021 Commission Meeting Date: Council Meeting Date: Department: Purchasing July 29, 2021 Client: Rick Coronado Agenda Item Recommend approval to award a contract with Thermo Electron North America d/b/a Thermo Electron North America, LLC, to provide an ion chromatography system in an amount not to exceed $62,675. Amount and Source of Funding Funding is available in the Fiscal Year 2020-2021 Operating Budget of Austin Water. The Purchasing Office issued an Invitation for Bids (IFB) 2200 PAT1043 for these goods and services. The solicitation issued on February 1, 2021 and it closed on March 2, 2021. Of the two offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A July 14, 2021 — To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods and services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide for the purchase, installation, and training of an ion chromatography system for use at the Walnut Creek Wastewater Treatment Plant, Environmental Analytical Services Laboratory. The City will use the system in conjunction with EPA 300 methodology to analyze wastewater, drinking water, and environmental samples. The beneficial advantages of using an ion chromatography system are reliability, accuracy, high speed, high separation efficiency, and the low cost of consumables. The City will use the ion chromatography system to ensure compliance under the Clean Water and Safe Drinking Water Acts. If the City is unable to secure a contract, Austin Water will be required to send out water analyses to a third party that would cost approximately $100,000 per year. PRICE ANALYSIS a) Solicitations: 112 notices were sent, including 2 MBE and 11 WBE firms with no M/WBE firms responding. b) Cost Analysis: The proposed contract pricing is consistent with a 3.21% increase represented in the market.
Water & Wastewater Commission Review and Recommendation Health and Environment July 14, 2021 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office July 29, 2021 COA Strategic Direction: Client: Shay Ralls Roalson Agenda Item Recommend approval to negotiate and execute an amendment to the professional services agreement with Carollo Engineers, Inc. for professional engineering services for the Walnut Creek Wastewater Treatment Plant Headworks Improvements in the amount of $4,600,000, for a total contract amount not to exceed $5,600,000. (District 1) Funding is available in the Fiscal Year 2020-2021 Capital Budget of Austin Water. Amount and Source of Funding Original contract was awarded through a qualifications-based selection process. A complete solicitation package is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. October 17, 2019 — Council approved a professional services agreement with Carollo Engineers, Inc. for the Walnut Creek Wastewater Treatment Plant Headworks Improvements. July 14, 2021 — To be reviewed by the Water and Wastewater Commission. This amendment will be awarded in compliance with City Code 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program). Current participation to date is 18.03% MBE and 36.04% WBE. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The purpose of this project is to rehabilitate and make improvements to Headworks No. 1 at Walnut Creek Wastewater Treatment Plant (WWTP). The mechanical and electrical components of Headworks No. 1 are original to the 1977 construction, and the majority of these components are beyond their useful life. To increase process reliability and to prepare the plant for future flows, Headworks No. 1 will need to be improved and modified to have the hydraulic capacity to treat an average of 75 million gallons per day (MGD), 150 MGD peak flow, and 190 MGD wet weather flow. The project will also directly improve the wastewater treatment plant’s electrical resiliency. Currently, all influent flow is directed to Headworks No. 2. Therefore, there is a window of opportunity to rehabilitate Headworks No. 1 before the influent flow exceeds the capacity of Headworks No. 2. If the project is delayed and the influent flows exceed the capacity of Headworks No.2, the Headworks No. 1 rehabilitation and improvements would require additional construction funding to provide temporary screening capacity. Walnut Creek WWTP is permitted to treat and discharge an average daily flow of 75 MGD and a 2-hour peak flow of 165 …
Water & Wastewater Commission Review and Recommendation Health and Environment July 14, 2021 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office July 29, 2021 COA Strategic Direction: Client: Shay Ralls Roalson Agenda Item Recommend approval to award and execute a construction contract with Underground Water Solutions Co., for the Beverly Road Water and Wastewater Pipeline Renewal project in the amount of $868,881.00 plus a $86,888.10 contingency, for a total contract amount not to exceed $955,769.10. (District 10). Funding is available in the Fiscal Year 2020-2021 Capital Budget of Austin Water. Amount and Source of Funding Lowest responsive bid of seven bids received through a competitive Invitation for Bid solicitation. A complete solicitation package is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A July 14, 2021 — To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 77.17% MBE and 2.01% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The Beverly Road Water and Wastewater Pipeline Renewal project is part of the Renewing Austin Program. The Renewing Austin Program is an ongoing effort to replace and upgrade deteriorated and aging water mains with a documented history of multiple breaks, that are in poor condition, and that impact service delivery. In addition, the program coordinates and includes wastewater lines in poor condition in need of replacement within the project area. This project consists of the replacement of existing water and wastewater mains located within the general boundaries of 30th Street to 34th Street on Beverly Road. The water system renewal includes approximately 1,600 linear feet of 8-inch main along with associated appurtenances and service lines to individual properties. The wastewater system renewal includes approximately 1,300 linear feet of 8-inch pipe, manholes, and service lines to individual properties. The project proposes lane closures and/or detours during off-peak traffic hours. The contractor will install appropriate traffic detour signs and barricades to direct traffic. The contractor will work to ensure that residents and businesses have access to their driveways at all times. If access cannot be maintained, written notice of limited access will be provided to the affected property owner(s) at least 24 hours in advance. In addition, there will be planned temporary water and wastewater …
Water & Wastewater Commission Review and Recommendation Health and Environment July 14, 2021 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office July 29, 2021 COA Strategic Direction: Client: Shay Ralls Roalson Agenda Item Recommend approval to negotiate and execute an amendment to the professional services agreement with K Friese & Associates, Inc., Request for Qualifications Solicitation No. CLMP246 to provide engineering services for South Area and Northwest Area Lift Station Improvements in the amount of $86,000, for a total contract amount not to exceed $3,586,000. Related to item B9. Amount and Source of Funding Funding is available in the Fiscal Year 2020-2021 Capital Budget of Austin Water. Original contract was awarded through a qualifications-based selection process. A complete solicitation package is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. November 1, 2018 – Council approved a professional services agreement with CDM Smith, Inc. and K Friese & Associates, Inc. for the South Area and Northwest Area Lift Station Improvements, respectively. July 14, 2021 — To be reviewed by the Water and Wastewater Commission. This amendment will be awarded in compliance with City Code 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program). Current participation to date is 4.87% MBE and 46.19% WBE. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: As a standard business practice, the City routinely engages the services of professional engineering firms to perform analysis, design and support services associated with construction or improvement of City capital assets. Rotation List contracting allows the City to always have a group of qualified consultants available to perform a specific type of recurring work in a timely manner to meet the project and operational needs of the City. Numerous Austin Water lift stations in South and Northwest Austin require engineering services for improvements. The lift stations and force mains in these areas have been identified for improvements based on the condition assessment of their major components including the dry well, wet well, force main, or the capacity of the existing pumps and force main conveyance capacity. Spring Lake #2 Lift Station is one of the Northwest Area Lift Stations that require engineering services for improvements. It was constructed in 1999 and was designed to pump wastewater from the neighboring community to the nearby Balcones Water Reclamation Plant. The Balcones Water Reclamation Plant treats the wastewater and provides non-potable, …
Water & Wastewater Commission Review and Recommendation Health and Environment July 14, 2021 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office July 29, 2021 COA Strategic Direction: Client: Shay Ralls Roalson Agenda Item Recommend approval to award and execute a construction contract with PGC General Contractors, LLC, for the Northwest Area Lift Station Improvements: Spring Lake #2 for a total contract amount not to exceed $344,000. (District 6) Funding is available in the Fiscal Year 2020-2021 Capital Budget of Austin Water. Amount and Source of Funding Lowest responsive bid of one bid received through a competitive Invitation for Bid solicitation. A complete solicitation package is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A July 14, 2021 — To be reviewed by the Water and Wastewater Commission. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: N/A The Spring Lake #2 Lift Station was constructed in 1999 and was designed to pump wastewater from the neighboring community to the nearby Balcones Water Reclamation Plant (WRP) to provide non-potable, reclaimed water for irrigation of the Balcones Country Club golf course. The lift station does not currently operate as intended due to the age of certain components and it cannot pump necessary amounts of wastewater to the WRP. The City has a contractual obligation to send more wastewater to the golf course and flows from Spring Lake #2 Lift Station are necessary to provide this supply. To restore pumping capacity, the Spring Lake #2 Lift Station requires rehabilitation of the automated valve control system, replacement of the dry well hatch, and testing of the 8-inch force main to the Balcones WRP. These improvements will provide pump control valves and a drain valve which will operate in accordance with the original design intent of the lift station. The additional structural hatch will provide access to Operations and Maintenance staff for inspection and cleaning. Construction of these improvements will allow Austin Water to fulfill its obligation to provide dry weather (summer) flow to the Balcones WRP for irrigation of the golf course. Only one bid was received for this solicitation due to the small scale of the construction scope. All construction work will be completed on City property that is not accessible to the public therefore impacts to the public are anticipated to be minimal. If this construction contract is not approved, the City …
Versión en español a continuación Water and Wastewater Commission Meeting July 14, 2021 Water and Wastewater Commission to be held July 14, 2021 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (July 13, 2021 by noon). All public comment will occur at the beginning of the meeting. To speak remotely at the July 14, 2021 Water and Wastewater Commission Meeting, members of the public must: •Call or email the board liaison at (512) 972-0115 and Blanca.Madriz@austintexas.gov no later than noon, July 13, 2021. The following information is required: speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, email address and telephone number (must be the same number that will be used to call into the meeting). •Once a request to speak has been made to the board liaison, the information to call on the day of the scheduled meeting will be provided either by email or phone call. •Speakers must call in at least 15 minutes prior to meeting start time in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Blanca.Madriz@austintexas.gov by noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If the meeting is broadcast live, it may be viewed here: http://www.austintexas.gov/page/watch-atxn-live The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY users route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact Blanca Madriz at Blanca.Madriz@austintexas.gov. Reunión del WATER & WASTEWATER COMMISSION de la reunion 14 de julio 2021 La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (13 de julio). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de …
Name of Board or Commission: Water and Wastewater Commission Request Number: 20210714-D2 Description of Item: Water & Wastewater Commission Recommendation on Customer Assistance Program • Austin Water ratepayers fund the Customer Assistance Program to assist low- and moderate-income customers with their water and wastewater bills It has been proven that some of this funding has been going to customers who own high real-estate assets • • Most program participants are not screened for income, which can lead to further instances where scarce funding for low-income assistance is given to people who do not need it Based on the above, the WATER AND WASTEWATER COMMISSION requests that City Council place an Agenda Item on the appropriate Council Committee Agenda to discuss that the Audit Department conduct an audit of the Customer Assistance Program in the next fiscal year to assure that these relatively scarce funds to help the poor are spent properly. Board or Commission Vote to refer item to Council: STAFF USE ONLY MAYOR’S OFFICE USE ONLY Date of Approval of Request: STAFF USE ONLY Attachments: ☐ Yes ☐ No STAFF USE ONLY If yes, please list the attachments: Attest: STAFF USE ONLY Council Committee Assigned: ☐Audit and Finance Committee ☐Austin Energy Utility Oversight Committee ☐ Austin Water Oversight Committee ☐Mobility Committee ☐Health and Human Services Committee ☐Housing and Planning Committee Recommend a Fiscal Analysis be completed? Recommend a Legal Analysis be completed? Notes: Mayor Signature & Date:
Name of Board or Commission: Water and Wastewater Commission Request Number: 20210714-D2 Description of Item: Water & Wastewater Commission Recommendation on Customer Assistance Program • Austin Water ratepayers fund the Customer Assistance Program to assist low- and moderate-income customers with their water and wastewater bills It has been proven that some of this funding has been going to customers who own high real-estate assets • • Most program participants are not screened for income, which can lead to further instances where scarce funding for low-income assistance is given to people who do not need it Based on the above, the WATER AND WASTEWATER COMMISSION requests that City Council place an Agenda Item on the appropriate Council Committee Agenda to discuss that the Audit Department conduct an audit of the Customer Assistance Program in the next fiscal year to assure that these relatively scarce funds to help the poor are spent properly. Board or Commission Vote to refer item to Council: Recommended by the Water and Wastewater Commission on an 8-0 vote on Commissioner Moriarty’s motion and Commissioner Turrieta’s second with Commissioner Williams absent and two vacancies. MAYOR’S OFFICE USE ONLY Date of Approval of Request: July 14, 2021 Attachments: ☐ Yes ☒ No If yes, please list the attachments: Attest: Council Committee Assigned: ☐Audit and Finance Committee ☐Austin Energy Utility Oversight Committee ☐ Austin Water Oversight Committee ☐Mobility Committee ☐Health and Human Services Committee ☐Housing and Planning Committee Recommend a Fiscal Analysis be completed? Recommend a Legal Analysis be completed? Notes: Mayor Signature & Date:
Approved: July 14, 2021 Annual Internal Review This report covers the time period of 7/1/2020 to 6/30/2021 Water and Wastewater Commission 1. The Water and Wastewater Commission mission statement is set forth in 2-1-186 of the Code of the City of Austin, Texas which states: (A) The Water and Wastewater Commission members should reside inside the utility's service area. Not more than two members should be involved in development or development-related activities. (B) The purpose of the Water and Wastewater Commission is to: (1) review, analyze, and advise the City Council on the policies and resources relating to the city water and wastewater utility and water quality; and (2) assist the City Council in ensuring that the City's residents are provided with an adequate, economical, and potable supply of water and a stable, economical and environmentally safe system of wastewater disposal. (C) The Commission shall act as an advisory body to the City Council and shall review programs and make recommendations regarding: (1) the protection and integrity of the water resources for the City; (2) minimization of water quality impacts to downstream areas; (3) implementation of programs that achieve goals and objectives relating to water supply management, water demand management, and land water quality control; (4) the fiscal solvency of said programs; and (5) the fiscal health of the utility. 7/1/2020 – 6/30/2021 Annual Internal Review (D) The Commission may conduct an annual review of the commission’s goals and objectives, and the activities needed to achieve these goals and objectives in the following areas, for the year covered by the program: (1) water supply distribution; (2) water demand and conservation management; (3) wastewater treatment and collection; (4) water quality; (6) utility operating budget; (7) rates and fees; and (8) citizen education. (5) service area master planning and capital improvement project development; (E) The Commission may review and make reports and recommendations to the City Council, or other appropriate Boards and Commissions, concerning the following matters: (1) water and wastewater capital improvement program proposals; (2) water and wastewater bond programs; (3) monitoring of capital recovery fee revenues on a quarterly basis, and review of capital recovery fee dollar amount on an annual basis from the effective date of capital recovery fee ordinance; (4) review of the City's annual budget proposal for the water and wastewater utility; (5) quarterly review of water and wastewater ending balances; (6) cost effectiveness and financial impact …
Water Conservation and On-Site Reuse Pilot Incentives Kevin Kluge, Water Conservation Division Manager Outline 1. 2. 3. 4. 5. Division Overview Conservation Programs Onsite Water Reuse Pilot Recent Activities Looking Forward 1. Division Overview Conservation Teams • Customer Service Team – 6 staff members • Research & Planning Team – 2 staff members • Enforcement & Compliance Team – 8 staff (+ 1 temp) Related Activities & Teams 2. Conservation Programs Customer Assistance Program Compliance Incentives Watering Enforcement Customer Assistance Respond to inquiries Provide materials Irrigation audits for high- use customers Limited-income customer assistance program Public presentations Incentives - Residential Irrigation Upgrade Landscape Survival Tools Water Wise Landscape Water Wise Raincape Watering Timer Pool Cover Cartridge Pool Filter Pressure Regulating Valve Rainwater Harvesting Laundry to Landscape Home Water Use Monitoring Device (pilot completed) Incentives – Commercial Irrigation System Improvement Bucks for Business Water Wise Rainscape (HOAs Commercial Kitchen and schools) Pressure Regulating Valve Cartridge Pool Filter Water Efficiency Audit Rainwater Harvesting Onsite Reuse Incentives Watering / Water Waste Enforcement 1x week automated irrigation Patrols in marked vehicles Early Morning (4 am – 8 am) and Night (7 pm – 11 pm) Program Compliance Monitoring Car wash efficiency Commercial irrigation Cooling tower efficiency 3. On-Site Reuse Systems (OWRS) Pilot Incentives • Austin Water received Council direction in May of 2019 to include Water Forward regulations into the LDC Revision • AW was specifically asked to address onsite reuse in commercial developments ≥250,000 sqft PHASED IMPLEMENTATION APPROACH Phase I took effect December 20, 2020 Voluntary OWRS Program New OWRS regulations in Title 15 (Utility Regulations) for the design, permitting and operation and maintenance of multi- family & commercial systems Incentive program implemented to encourage voluntary adoption of OWRS in new development to test out the new regulatory framework Phase 2 to take effect late 2023 (pending adoption) Mandatory OWRS Program Mandatory installation of OWRS for commercial and multi-family developments ≥250,000 sq. ft. in Title 25 (Land Development Code) Updated regulations for Title 15 on the applicability for the mandate along with provisions for enforcing the mandate AUSTIN WATER’S PILOT INCENTIVE PROGRAM PILOT INCENTIVE PROGRAM Incentive Amount 1,000,000 gallons per year are eligible for $250,000; …
Harmful Algal Blooms July Water / Wastewater Commission Brian Haws, P.E. Operations Manager Environmental Engineering & Technical Services July 14, 2021 2 Agenda Background – Algae in the Highland Lakes Source water sampling and monitoring Austin Water analytical strategies Austin Water Harmful Algal Bloom (HAB) mitigation strategies and treatment readiness Harmful Algal Blooms July 14, 2021 Algae in the Highland Lakes Composed of photosynthesizing bacteria (cyanobacteria) 3 • some types produce toxic compounds (cyanotoxins) • a.k.a. “blue-green algae” • common in natural water Contributing Factors • Warm water • Low or stagnant flow • Abundance of nutrients Harmful Algal Blooms July 14, 2021 Planktonic vs. Benthic Algae Planktonic blooms 4 Toledo, Ohio • Free floating microscopic cells • Suspended in the water column or floating as scum on surface Benthic proliferations • Originate on bottom of lake in shallow water Lake Erie • Globs or mats remain on the bottom or float to the surface 5 Harmful Algal Blooms July 14, 2021 Detecting a HAB: Routine plankton counts at WTP intakes • Focus on blue / green totals • Observe trending • Adjust monitoring frequency based on current conditions Continuous exchange of information • Watershed Protection Department • Lower Colorado River Authority Monitoring the Source – Plankton Counts Blue Green Phytoplankton Count 2017 - present 6 60,000 50,000 40,000 30,000 20,000 10,000 ) l m / . g r o ( t n u o c n o t k n a p o t y h p l 0 Harmful Algal Blooms July 14, 2021 7 Cyanotoxin Monitoring: History Cyanotoxins are unregulated • No maximum contaminant levels (MCLs) established by EPA Austin Water first sampled in 2015 • Detected cylindrospermopsin (just above detection) at WTP intakes • No other cyanotoxin “detects” in Austin Water monitoring history Unregulated Contaminant Monitoring Rule (UCMR) sampling in 2019 (all non-detect) Harmful Algal Blooms July 14, 2021 8 Cyanotoxin Monitoring: 2021 Biweekly sampling since February 2021 Collected at intake and tap at all 3 plants All results non-detect LCRA Monitoring 9 Biweekly at Hudson Bend • Dihydroanatoxin detected in water in Mid- March o Levels just above detection • All water samples non-detect since then Sampled 12 sites in Late March • Dihydroanatoxin detected in the water at 4 sites o Levels just above detection • Future sampling …
Water & Wastewater Commission Regular Meeting Minutes July 14, 2021 APPROVED: August 4, 2021 The Water and Wastewater Commission convened in a regular called meeting on July 14, 2021 via videoconference, in Austin, Texas. AGENDA Commissioners: William Moriarty, (Mayor) Chien Lee, Chair (District 4) Jesse Penn (District 1) Vacant (District 2) Travis Michel (District 3) Commissioners in Attendance: William Moriarty, Jesse Penn, Travis Michel, Chien Lee, Christianne Castleberry, Judy Musgrove, Grant Fisher, Susan Turrieta Christianne Castleberry, Vice Chair (District 5) Grant Fisher (District 9) Vacant (District 6) Judy Musgrove (District 7) Susan Turrieta (District 10) Christy Williams (District 8) CALL TO ORDER The meeting was called to order at 1:30 p.m. by Chair Chien Lee. CITIZEN COMMUNICATION: GENERAL Paul Robbins spoke in favor of agenda item D.2 . A. APPROVAL OF MINUTES The minutes from the June 2, 2021 Water and Wastewater regular called meeting were approved on an 8-0 vote on Commissioner Michel’s motion and Vice-Chair Castleberry’s second with Commissioner Williams absent and two vacancies. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to amend existing cooperative contracts with Sunbelt Rentals Inc. and United Rentals (North America) Inc., for continued rental of trench safety shoring and pumping equipment, for an increase in the amount of $288,000, for revised total contract amounts not to exceed $538,000 divided between the contractors. Austin Water’s total authorization is $275,000. Recommended by the Water and Wastewater Commission on an 8-0 vote on Vice Chair Castleberry’s motion and The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY users route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact Blanca Madriz at Blanca.Madriz@austintexas.gov. Water & Wastewater Commission Regular Meeting Minutes July 14, 2021 APPROVED: August 4, 2021 Commissioner Turrieta’s second with Commissioner Williams absent and two vacancies. 2. Recommend approval to negotiate and execute five multi-term contracts to provide cave restoration, gating and survey services, with 4CAVES Institute; Charley William Savvas d/b/a Charley Savvas; Richard Douglas Zarria d/b/a Zarria Environmental Consulting; Zara Environmental, LLC; and …
Versión en español a continuación Water and Wastewater Commission Budget Committee Special Called Meeting June 30, 2021 Water and Wastewater Commission to be held June 30, 2021 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (June 29, 2021 by noon). All public comment will occur at the beginning of the meeting. meeting). To speak remotely at the June 30, 2021 Water and Wastewater Commission Meeting, members of the public must: •Call or email the board liaison at (512) 972-0115 and Blanca.Madriz@austintexas.gov no later than noon, June 29, 2021. The following information is required: speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, email address and telephone number (must be the same number that will be used to call into the •Once a request to speak has been made to the board liaison, the information to call on the day of the scheduled meeting will be provided either by email or phone call. •Speakers must call in at least 15 minutes prior to meeting start time in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Blanca.Madriz@austintexas.gov by noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If the meeting is broadcast live, it may be viewed here: http://www.austintexas.gov/page/watch-atxn-live The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY users route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact Blanca Madriz at Blanca.Madriz@austintexas.gov. Reunión Especial del WATER & WASTEWATER COMMISSION BUDGET COMMITTEE de la reunion 30 de junio 2021 La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (29 de junio). Todos los comentarios públicos se producirán al …
FY2022 Proposed Budget Major Initiatives Summary Overall Budget Summary economic recovery • 62 New FTE’s - $6.4M • $15M revenue growth (2.7% increase) in FY22 driven by customer account growth and modest • Total budget requirements increase over prior year - $32.7M driven primarily by $25M increase in transfers for defeasance due to FY21 defeasance deferral EUM/Strategic Direction Category EUM - Enterprise Resiliency EUM - Infrastructure Strategy & Performance Insourcing of Contracted Services My ATX Water Water Forward EUM - Customer Satisfaction EUM – ELD Affordability – Debt Management Facility Improvements Total Proposed Positions 18 14 10 8 5 3 2 1 1 62 Total Position Cost $1,916,139 1,563,822 635,627 926,464 541,330 410,974 208,890 142,101 69,764 $6,415,110 Major Initiative Cost Drivers Infrastructure Strategy & Performance - $4.8M increase • $2.0M net increase - Pipeline Contract Services increased by $3.5M to create the Austin Water Restoration Services Division, the cost was offset by a decrease in Electric Services and $1.5M decrease in Interdepartmental Public Works Street Cuts. • $830K increase - multi-sensor inspection for large diameter main. This is a new program that will obtain condition assessment data on our large sewer pipes. Austin Water will use the inspection data collected to prioritize capital improvement projects and ensure infrastructure stability. • New Temp FTE’s (11 - $423,200) • Proposed FTE’s (14 - $1,563,821) Job Title AW Treatment O & M Tech Sr Business Process Spec Engineer B Engineer C Engineer, Graduate B IT Geospatial Technician Total 1 Proposed Positions 5 1 4 2 1 1 14 Total Position Cost $ 46,154 103,035 534,475 284,202 120,317 75,638 $1,563,821 FY2022 Proposed Budget Major Initiatives Summary Enterprise Resiliency ($2.74M increase) • New Temp FTE’s (2 - $133,536) • Proposed FTE’s (18 - $1,916,139) Job Title Administrative Senior Administrative Specialist AW Electrician II AW SCADA Analyst AW Treatment O & M Tech Sr Business Process Consultant Sr Business Process Spec Engineer C Internal Auditor III Inventory Planner II IT Business Systems Analyst Sr Ocptnl Health & Safety Spec Sr Ofcr, Emergency Plans Ofcr, Emergency Plans Senior Supt, AW O&M Total Proposed Positions 1 1 2 2 2 1 1 1 1 1 1 1 1 1 1 18 Total Position Cost $ 67,050 78,799 206,070 240,634 178,462 133,619 103,035 142,101 120,317 93,077 126,771 108,461 93,077 97,897 126,771 $1,916,139 Affordability - $24.9M increase • $29.8 million increase for debt defeasance due to the deferral of the …
Financial Policies FY 2022 Updates Budget Committee June 30, 2021 Proposed Financial Policy Changes Debt Service Coverage Days Cash on Hand Cash Financing of CIP Projects Drinking Water Protection Zone Minimum of 1.50x shall be targeted Minimum of 60 days shall be targeted Minimum of 20% is desirable 5 Boards & Commissions and City Council Public Hearing Minimum of 1.75x shall be targeted Minimum of 180 days shall be targeted Minimum of 35% and maximum of 50% is desirable Public Input at 3 Boards & Commissions and Budget Public Input Process 2 Background Timeline of Events Extreme Weather Conditions Council Approved CRFs @ 100% allowable Removal of Negative Watch Debt Management Strategies, Improved Metrics 2012–2014 2014 2016–2017 2021 2010–2015 2014 2016 2016–2020 Joint Committee Financial Recommendations Negative Watch: Fitch & Moody’s Cost of Service Rate Study Financial Policies Updates Proposal 3 Debt Management Strategy Impacts Total Debt Service Requirements Comparison FY 2017 to Current – Budget Basis $19.0 $45.9 $48.7 $60.6 $72.3 $78.3 $70.5 $76.8 $43.8 $58.5 Total Debt Service Savings $591.2M Since 2016 2016-17 Actual 2017-18 Actual 2018-19 Actual 2019-20 Actual 2020-21 Estimate 2021-22 Forecast 2022-23 Forecast 2023-24 Forecast 2024-25 Forecast 2025-26 Forecast Fiscal Year Current Debt Service Requirements Debt Svc Reduction 2016 Debt Service Requirements 4 $260 $210 $160 $110 $60 $10 -$40 ) s n o i l l i m n i ( e c i v r e S t b e D Debt Service Coverage – City Comparison AW Proposed Debt Service Coverage: 1.75 1.85x Moody’s Medians: 2.3X Information pulled from each City’s Annual Reports City Austin Water Austin Energy City of Arlington City of Dallas City of Fort Worth City of Houston Oklahoma City City of Phoenix City of Portland City of San Antonio City of Seattle FY18 1.57 3.56 4.80 1.96 2.31 1.49 3.42 2.15 1.48 1.98 2.40 2.47 FY19 1.83 4.00 3.46 1.74 2.34 1.39 3.64 1.82 1.34 2.14 2.46 2.38 Average Debt Service Coverage Info and documentation available at austintexas.gov/department/austin-water-financial-policies-fy-2022-update 5 Days Cash on Hand – City Comparison AW Proposed Days Cash on Hand: 180 days 245 days Moody’s Medians: 467 days Information pulled from each City’s Annual Reports City Austin Water Austin Energy City of Arlington City of Dallas City of Fort Worth City of Houston Oklahoma City City of Phoenix City of Portland City of San Antonio City of Seattle Average Days Cash on Hand FY18 280 224 …
Water and Wastewater Commission, Budget Committee Meeting Minutes June 30, 2021 Approved: August 4, 2021 WATER AND WASTEWATER COMMISSION BUDGET COMMITTEE MINUTES June 30, 2021 The Water and Wastewater Commission Budget Committee convened on June 30, 2021 at 1:03 pm via videoconferencing. Committee Members in Attendance: Susan Turrieta (Chair), Travis Michel (Vice Chair), Grant Fisher, William Moriarty CALL TO ORDER The meeting was called to order at 1:03 p.m. by Chair Turrieta. A. CITIZEN COMMUNICATION: GENERAL There were no speakers registered for Citizen Communication. B. DISCUSSION ITEMS: 1. Fiscal Year 2021-2022 Budget Summary 2. Fiscal Year 2022-2026 Capital Improvement Plan (CIP) 3. Austin Water Financial Forecast Fiscal Fiscal Year 2022 - 2026 4. Fiscal Year 2021-2022 Financial Policy Update 5. Budget Committee Report Discussion Austin Water Financial Managers Christina Romero and Songli Floyd presented updates on the budget summary, Capital Improvement Plan (CIP) and financial policy. The commissioners had a discussion about the budget committee report proposal. C. FUTURE AGENDA ITEMS Chair Turrieta proposed a different format for presenting the budget committee report. Vice-Chair Michel and Commissioners Moriarty and Fisher agreed to the format changes to include information presented to the budget committee from the Fiscal Year 2021-2022 Budget Summary. Chair Turrieta will confer with Austin Water Assistant Director of Financial Services, Joseph Gonzales on which agenda of the full Water and Wastewater Commission this report can begin to be discussed. D. ADJOURN The meeting was adjourned at 2:04 p.m. by Chair Turrieta.
