Water & Wastewater Commission Review and Recommendation COA Strategic Direction: Safety, Health & Environment Government That Works For All August 21, 2020 Commission Meeting Date: Council Meeting Date: Department: Purchasing August 27, 2020 Client: Danielle Lord, Rick Coronado Agenda Item Recommend approval to award a multi-term contract with Airgas Inc., to provide industrial gases, pressure vessels, pressure vessel maintenance, and inspections, for up to six years for a total contract amount not to exceed $1,633,500. Austin Water’s requested authorization is $66,000. Amount and Source of Funding Funding in the amount of $917 is available in the Fiscal Year 2019-2020 Operating Budget of Austin Water. The Purchasing Office issued an Invitation for Bids (IFB) 1100 JMF1008REBID for these goods and services. The solicitation issued on May 11, 2020, and it closed on May 26, 2020. Of the two offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A August 10, 2020 – Recommended by the Electric Utility Commission with a vote 7-0, with Commissioners Hadden and Stone off the dais, Commissioner Wray absent and one vacancy. August 21, 2020 – To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods and services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide industrial gases, pressure vessels, pressure vessel maintenance, and inspections for use by Austin Energy, the Austin Police Department, Aviation, Fleet Mobility Services, Austin Water, and the Austin Fire Department. The City uses industrial gases for various operation and maintenance purposes. For example, Austin Energy uses hydrogen for cooling purposes on multiple generators, carbon dioxide for equipment purging and breathing air for confined space work. Austin Water uses the gases to run the gas chromatograph that analyzes gases produced in the digesters at Hornsby Bend. Fleet, Aviation, and Austin Water use gases for welding purposes in connection with the repair of vehicles and other City equipment. The Austin Police Department uses the gases in their forensic chemistry lab. The Austin Fire Department uses the gases for welding repairs …
Water & Wastewater Commission Review and Recommendation August 21, 2020 Health & Environment COA Strategic Direction: Commission Meeting Date: Council Meeting Date: Department: Purchasing August 27, 2020 Client: Danielle Lord, Rick Coronado Agenda Item Recommend approval to award a multi-term contract with Meylan Enterprises, Inc., to provide clarifier descaling services, for up to five years for a total contract amount not to exceed $1,803,135. Amount and Source of Funding Funding in the amount of $30,052 is available in the Fiscal Year 2019-2020 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. The Purchasing Office issued an Invitation for Bids (IFB) 2200 BYO1009 for these services. The solicitation issued on March 23, 2020 and it closed on May 7, 2020. The recommended contractor submitted the only responsive offer. A complete solicitation package, including a tabulation of the bid received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A August 21, 2020 – To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide services to remove accumulated scale from the solids clarifier mechanisms at Ullrich and Handcox Water Treatment Plants. These water treatment plants employ a lime softening process to provide drinking water for the City. After years of operation, a layer of scale forms over all submerged surfaces of the clarifiers and diminishes clarifier efficiency. If the City is unable to secure a contract, the clarifiers will not be operating as required and the risk of equipment failure increases. Contract Detail: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Optional Extension 3 TOTALS Length of Term 2 yrs. 1 yr. 1 yr. 1 yr. 5 yrs. Contract Authorization $ 721,254 $ 360,627 $ 360,627 $ 360,627 $ 1,803,135 Note: Contract Authorization amounts are based on the City’s estimated annual usage. PRICE ANALYSIS a) Solicitations: 140 notices were sent, including 17 MBE and 2 WBE firms with no M/WBE firms responding. b) Cost Analysis: The proposed contract pricing is consistent with a 22.47% increase in the market.
Water & Wastewater Commission Review and Recommendation August 21, 2020 Health and Environment Commission Meeting Date: Council Meeting Date: Department: Purchasing September 3, 2020 COA Strategic Direction: Client: Danielle Lord, Anna Bryan-Borja Agenda Item Recommend approval to award a multi-term contract with Mobile Mini, Inc., to provide rental and purchase of onsite storage and office units and related services, for up to five years for a total contract amount not to exceed $1,267,500. Austin Water’s requested authorization is $750,000. Amount and Source of Funding Funding in the amount of $21,125 is available in the Fiscal Year 2019-2020 Operating Budget of various City departments. Funding in the amount of $12,500 is available in Fiscal Year 2019-2020 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. The Purchasing Office issued an Invitation for Bids (IFB) 8600 SBR1005REBID for these goods and services. The solicitation issued on April 20, 2020 and it closed on June 9, 2020. Of the two responses received, the recommended contractor submitted the only responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A August 10, 2020 – To be reviewed by the Electric Utility Commission. August 21, 2020 – To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods and services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide for the rental or purchase of onsite storage and office units to be used by various departments. Onsite storage and mobile office units provide departments with options for the safe storage of supplies and equipment at the City’s facility and the mobilization of staff to manage events and activities when needed. The contractor will supply all the necessary equipment, labor and material needed for the delivery, installation and retrieval of the units. The prior contract expires on August 25, 2020. The recommended contractor is the previous provider for these goods and services. The requested authorization amount was determined using departments annual requirements and historical spend. If the City is unable to secure a …
Water & Wastewater Commission Review and Recommendation August 21, 2020 Health and Environment COA Strategic Direction: Commission Meeting Date: Council Meeting Date: Department: Purchasing August 27, 2020 Client: Danielle Lord, Anna Bryan-Borja Agenda Item Recommend approval to ratify an emergency contract with First Medical Response of Texas, LLC (MBE), to provide temperature screening services for Austin Water facilities, in the amount of $549,670, and authorize additional expenditures for the continuation of this contract for up to six months in an amount not to exceed $1,500,330, for a total contract amount not to exceed $2,050,000. Amount and Source of Funding Funding in the amount of $825,100 is available in the Fiscal Year 2019-2020 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Ratification. N/A August 21, 2020 – To be reviewed by the Water and Wastewater Commission. This contract is exempt from the City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established. Prior Council Action: Boards and Commission Action: MBE/WBE: treatment The contract is to provide temperature reading/screening services for Austin Water (AW) locations in response to the current coronavirus (COVID-19) pandemic. This contract is utilized to scan and monitor the temperatures of critical water and wastewater and visitors/contractors. The contractor provides all labor, materials, equipment, and incidentals. On March 6, 2020 Mayor Steve Adler issued a Disaster Declaration, due to and to further mobilize the City’s response to COVID-19. That same day, City staff with delegated Procurement Authority began to make purchases in support of the City’s response to COVID-19, using the Mayor’s Disaster Declaration as temporary documentation for their actions. This contract is in compliance with: infrastructure workers including City staff • The Stay Home-Work Safe, Order 20200324-007 by the Mayor of the City of Austin, Exhibit B-Critical Infrastructure Designations and Obligations • The Center for Disease Control’s Interim Guidance for Implementing Safety Practices for Critical Infrastructure Workers This request was processed as an emergency purchase made because of a public calamity that required the immediate appropriation of money to relieve the necessity of the municipality’s residents and a procurement necessary to preserve and protect the public health and safety of the municipality’s residents. City staff is currently working on a solicitation to provide this service for all City departments. The additional time and contract authority requested …
Water & Wastewater Commission Review and Recommendation August 21, 2020 Government That Works For All Commission Meeting Date: Council Meeting Date: Department: Purchasing September 17, 2020 COA Strategic Direction: Client: Danielle Lord, Chris Stewart Agenda Item Recommend approval to negotiate and execute various cooperative contracts during Fiscal Year 2020-2021, for the purchase of computer, network and other technology hardware, software, and related maintenance and technology services, in an amount not to exceed $62,000,000. Austin Water’s requested authorization is $4,575,000. Amount and Source of Funding Funding in the amount of $610,000 is available in Fiscal Year 2020-2021 Operating Budget of Austin Water. Funding in the amount of $3,965,000 is available in Fiscal Year 2020-2021 Capital Budget of Austin Water. Purchasing Language: The State of Texas Department of Information Resources (DIR) contracts are cooperative contracts solicited by the State of Texas specific to information technology items and services. The Purchasing Office staff reviews quotes from multiple vendors with DIR contracts to ensure the best value for the City. Best value determination includes price and contract terms as well as MBE/WBE inclusion. Prior Council Action: N/A Boards and Commission Action: MBE/WBE: August 10, 2020 – Reviewed by the Electric Utility Commission – no action taken. August 21, 2020 – To be reviewed by the Water and Wastewater Commission. These procurements will be reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9 Minority Owned and Women Owned Business Enterprise Procurement Program. Department of Information contracts also have historically underutilized business requirements for subcontracting. The authorization will enable City departments to purchase the following information technology and services items through contracts solicited by the DIR cooperative. • Various computer, network and other technology hardware products and hardware maintenance, including but not limited to desktop personal computers, laptop computers, servers, data storage systems and storage area networks. This authorization also includes networking products and maintenance services for the City’s local and wide area networks and networking devices such as switches, routers and other equipment used to interconnect desktop computers, servers and printers throughout the City, and to transmit and receive information via the internet. • Software and software maintenance and support. • Technology consulting, technical training, information resources technology services and technology staffing. This annual aggregated request for authorization is submitted to Council before the end of each fiscal year. The spending authority does not carry over from year to year. The current DIR …
Water & Wastewater Commission Review and Recommendation Mobility COA Strategic Direction: August 21, 2020 Commission Meeting Date: Council Meeting Date: Department: Public Works August 27, 2020 Client: Aldo Ranzani, Kevin Koeller, Shay Roalson, Wale Odufuye Agenda Item Recommend approval of an amendment to the interlocal agreement with Williamson County for relocation and adjustments of existing water lines and appurtenances in conflict with Williamson County Roadway Improvements in the area known as Forest North Phase 2 & 3, to increase Austin’s contribution for design and construction costs by $1,169,651.35 for a total not to exceed $2,265,846.50. (District 6) Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Amount and Source of Funding February 25, 2016 - Approved authorization to negotiate and execute an Interlocal Agreement (ILA) with Williamson County for relocation and adjustments of existing water lines and appurtenances in conflict with Forest North Area Roadway Improvements, in the total ILA amount not to exceed $1,096,195.15 for design and construction costs. August 21, 2020 – To be reviewed by Water and Wastewater Commission. Purchasing Language: N/A Prior Council Action: Boards and Commission Action: MBE/WBE: N/A This project is for relocation and adjustments of existing water lines in conflict with Williamson County Roadway Improvements in the area known as Forest North Phase 2 & 3. The work consists of upsizing and relocating approximately 787 linear feet of 6- inch and 8235 linear feet of 8-inch existing water lines and appurtenances. Forest North project requires the relocation of water mains, water service lines, and gate valves for the Forest North Neighborhood and is organized into seven improvement zones based on roadways in the zone. The project also provides an opportunity for Austin Water to replace existing asbestos pipe and upgrade its existing infrastructure to better serve the growing Austin Water customers in the area. The replacement and relocation lines will be constructed by Williamson County as part of the project and funded by Austin Water. This amendment replaces the Interlocal Agreement approved by Council on February 25, 2016 (20160225-006) as costs increased due to Williamson County expanded road improvement scope and added phase 3 to phase 2 improvements. The original Interlocal Agreement authorized Austin Water to pay Williamson County an estimated amount not to exceed $1,096,195.15. The additional funding being requested is for $1,169,651.35 (Construction - $913,971.90, Design - $147,782.00 and 5% contingency $107,897.45). The additional funds requested will …
Water & Wastewater Commission Review and Recommendation Safety, Health & Environment August 21, 2020 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office August 27, 2020 COA Strategic Direction: Client: Helen Gerlach, Kevin Critendon Agenda Item Recommend approval to negotiate and execute a professional services agreement with HDR Engineering, Inc., (staff recommendation) or one of the other qualified responders for Request for Qualifications Solicitation No. CLMP293 to provide Engineering Services for Aquifer Storage and Recovery Pilot Project and Program Management in an amount not to exceed $6,000,000. Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Amount and Source of Funding Staff recommendation is the most qualified firm out of three firms evaluated through the City’s qualification-based selection process. N/A August 21, 2020 – To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 20.00% MBE and 16.00% WBE participation Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: Aquifer Storage and Recovery (ASR) is a key component of the Water Forward Plan. The Water Forward Integrated Water Resource Plan is Austin’s 100-year roadmap for a sustainable water future. The plan was developed using a holistic planning approach that balances multiple objectives including water reliability, social, environmental, and economic benefits. The Austin City Council adoption of the Water Forward Plan in November 2018 was the culmination of extensive work with the Austin community, a citizen Task Force, across multiple City departments, Boards and Commissions, and regional entities. The Aquifer Storage and Recovery (ASR) project, as currently envisioned, will store treated drinking water from Austin’s surface water treatment plants. ASR is a storage water supply strategy that is similar in concept to a savings account, where money can be saved and withdrawn when needed. In an ASR project, water is saved underground when available during wet times, and withdrawn for use during drought or emergency situations when other supplies are needed. Since the water in an ASR is stored underground in a naturally occurring aquifer, there are no losses due to evaporation. Storage strategies like ASR will help stretch Austin’s existing surface water supplies through a locally controlled source of water, thereby improving our community’s resiliency in droughts and other emergency situations such as floods and water quality upsets. The …
Disparity Study & MBE/WBE Program Overview Water & Wastewater Commission August 2020 DANIELLE LORD, AW PROCUREMENT MGR. EDWARD CAMPOS, INTERIM DIRECTOR MATTHEW DUREE, PROCUREMENT MGR. Objectives 2 PROVIDE A GENERAL OVERVIEW OF THE DISPARITY STUDY HIGHLIGHT THE SMBR PROGRAM PROVIDE DETAILS REVIEW AUSTIN WATER’S REGARDING MBE/WBE MBE/WBE REQUIREMENTS IN CONTRACTING PARTICIPATION AND CONTRACTING EFFORTS What is a Disparity Study? 3 Examines the procurement history of a government agency during a specific time frame to determine if there is statistical and or anecdotal information to suggest that the agency’s past or current practices in the solicitation and award of contracts have been exclusionary, disparate or discriminatory in nature in the awarding of contracts to minority-owned, women owned, and disadvantaged business enterprises (MWDBEs). ‐ Why is a disparity study necessary? 4 Legally required to continue the City’s MBE/WBE Program. Assists with making recommended improvements to the MBE/WBE Program. Provides a legal defense regarding the City’s established MBE/WBE Goals. What are the legal requirements of a disparity study? 5 Analyze multiple years of data. Courts recommend at least 3 to 5 years. Analysis should be relative to specific industries: construction, professional services, commodities, etc. Disparity analysis should be inclusive of surrounding markets Balanced analysis of past and present industry and contract discrimination Collect and analyze data such as availability and utilization for both minority and non- minority firms as well as subs and primes. Broad analysis for availability, capacity and willingness of firms to participate on contracts. Collect and analyze anecdotal evidence 6 Disparity Study Contact Information Study information • http://austin.disparity-study.com • austin-study@mwbelaw.com • 855-692-3529 (855-MWBELAW) City of Austin Study Manager: • Tamela Saldana, DisparityStudy@austintexas.gov SMBR Programs 7 MBE/WBE Procurement Program – local program Disadvantaged Business Enterprise (DBE) Program – federal program Airport Concessions DBE Program – federal program Each unique in the applicable laws Each program acts as a gatekeeper - pass/fail item on all procurements Goals set on trades/scopes of work associated with a specific project Majority of goal setting work supports the Capital Improvement Program One goal established for entire project Currently being revised for approval by the FAA Request for Qualifications – (RFQS) – goals established for design work Invitation for Bid (IFB) – goals established for entire solicitation Request for Proposals (RFP) – Best Value Procurement – goals may be established for the entire solicitation or specific components of the work Competitive Sealed Proposals (CSP) – Best …
My ATX Water (AMI) August 2020 AMI Project Progress Council Contract Approval Contracts Negotiated & Executed Aclara Kickoff WaterSmart Kickoff 190+ DCU Site Surveys Completed (survey ongoing) – 1st Installation 8/19. Receipt of Initial Pilot Equipment Change Management • Business Process Reviews • Training Planning • Internal Communications Intranet Site • Change Network Established Pilot Area Pilot Area Guiding Criteria: • Challenging terrain (RF Propagation) • Challenging installs (aged infrastructure) • Maximize inclusion of council districts • Maximize inclusion of entire read routes • Variety of meter sizes • Variety of dwelling types • Total Meters ~5,000 Pilot Target Areas • River Place/Glenlake and Long Canyon • Council Districts: 10, 6 • ~1920 meters • Windsor Park/Mueller • Council Districts: 1,9,4 • ~2840 Meters My ATX Water External Communications Strategy for Pilot My ATX Water Pilot External Communications Schedule Planning and Preparing Internal Stakeholders Launch Communications to External Stakeholders Communications for Customers in the Pilot May – July August September – December (estimated) Finalized pilot boundaries and details Finalized Materials and FAQ Message and communication briefings: 3-1-1, Austin Energy and Austin Water staff Created internal SharePoint Advance Communication to Council Offices – Email and materials to staff of Districts located within the pilot Press release and social media Launch new webpage Mailer to pilot customers Austin Water Oversight Committee Water & Wastewater Commission update update Mailer to pilot customers continues Postcard to pilot customers Pilot meters installed Door hangers for pilot customers Community outreach and virtual meetings Customer Feedback (surveys) Future Customer Communication Materials Website Launch Pilot Project Area Map Customer Portal Platform • Online Customer Self-Service Portal • Water Use Data & Analytics • Customized Messaging, Conservation Tips & More • Automated Alerts & Notifications Future Updates AMI Project Process Pilot Area Activities Customer Portal Rollout Plan Questions?
August 21, 2020 Water & Wastewater Commission Special Called Meeting Minutes Approved: September 9, 2020 The Water and Wastewater Commission convened in a special called meeting on August 21, 2020 via videoconference in Austin, Texas. AGENDA Christy Williams (District 8) Grant Fisher (District 9) Susan Turrieta (District 10) Christianne Castleberry, Vice Chair (District 5) Mia Parton (District 6) Commissioners: William Moriarty, (Mayor) Chien Lee, Chair (District 4) Jesse Penn (District 1) Nhat Ho (District 2) Travis Michel (District 3) Vacant (District 7) Commissioners in Attendance: Jesse Penn, Nhat Ho, Travis Michel, Chien Lee, Grant Fisher, Susan Turrieta, Mia Parton CALL TO ORDER The meeting was called to order at 10:03 a.m. by Chair Chien Lee. A. APPROVAL OF MINUTES The minutes from the July 15, 2020 Water & Wastewater Commission special called meeting were approved on a 7-0 vote on Commissioner Penn’s motion and Commissioner Ho’s second with Commissioners Moriarty, Castleberry and Williams absent. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to award a multi-term contract with Airgas Inc., to provide industrial gases, pressure vessels, and pressure vessel maintenance, and inspections, for up to six years for a total contract amount not to exceed $1,633,500. Austin Water’s requested authorization is $66,000. Recommended by the Water and Wastewater Commission on a 7-0 vote on Commissioner Turrieta’s motion and Commissioner Michel’s second with Commissioners Moriarty, Castleberry and Williams absent. 2. Recommend approval to award a multi-term contract with Meylan Enterprises, Inc., to provide clarifier descaling services, for up to five years for a total contract amount not to exceed $1,803,135. Recommended by the Water and Wastewater Commission on a 7-0 vote on Commissioner Turrieta’s motion and Commissioner Michel’s second with Commissioners Moriarty, Castleberry and Williams absent. 3. Recommend approval to award a multi-term contract with Mobile Mini, Inc., to provide rental and purchase of onsite storage and office units and related services, for up to five years for a total contract amount not to exceed $1,267,500. Austin Water’s requested authorization is $750,000. Recommended by the Water and Wastewater Commission on a 7-0 vote on Commissioner Turrieta’s motion and Commissioner Michel’s second with Commissioners Moriarty, Castleberry and Williams absent. 4. Recommend approval to ratify an emergency contract with First Medical Response of Texas, LLC (MBE), to provide temperature screening services for Austin Water facilities, in the amount of $549,670, and authorize additional expenditures for the …
Regular Meeting of the Water and Wastewater Commission July 15, 2020 Water and Wastewater Commission to be held Wednesday, July 15, 2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance by Tuesday, July 14, 2020 at Noon. All public comment will occur at the beginning of the meeting. To speak remotely at the July 15, 2020 Water and Wastewater Commission Meeting, residents must: •Call or email the board liaison at (512) 972-0115 or Blanca.Madriz@austintexas.gov no later than noon, Tuesday, July 14, 2020. The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Blanca.Madriz@austintexas.gov by Noon, Tuesday, July 14, 2020. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch- atxn-live Water and Wastewater Commission July 15, 2020 – 1:00 PM VIA VIDEOCONFERENCING http://www.austintexas.gov/page/watch-atxn-live For more information go to: http://www.austintexas.gov/wwc Commissioners: William Moriarty, (Mayor) Chien Lee, Chair (District 4) Jesse Penn (District 1) Nhat Ho (District 2) Travis Michel (District 3) CALL TO ORDER A. APPROVAL OF MINUTES Christianne Castleberry, Vice Chair (District 5) Grant Fisher (District 9) Mia Parton (District 6) Vacant (District 7) Susan Turrieta (District 10) Christy Williams (District 8) Approval of minutes from the June 8, 2020 Water & Wastewater Commission Special Called Meeting. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to award two multi-term contracts with Texas Disposal Systems, Inc. and Balcones Recycling Inc., to provide trash, recycling, and organics collection services for City facilities, each for up to five years for total contract amounts not to exceed $7,500,000, divided between the contractors. Austin Water’s requested authorization is $480,000. 2. Recommend approval to award …
Water & Wastewater Commission Review and Recommendation COA Strategic Direction: Government That Works For All Health and Environment July 15, 2020 Commission Meeting Date: Council Meeting Date: Department: Purchasing July 30, 2020 Client: Danielle Lord, Anna Bryan-Borja Agenda Item Recommend approval to award two multi-term contracts with Texas Disposal Systems, Inc. and Balcones Recycling Inc., to provide trash, recycling, and organics collection services for City facilities, each for up to five years for total contract amounts not to exceed $7,500,000, divided between the contractors. Austin Water’s requested authorization is $480,000. Amount and Source of Funding Funding in the amount of $250,000 is available in the Fiscal Year 2019-2020 Operating Budget of various City departments. (need funding amount for AW FY19-20 Operating Budget) The Purchasing Office issued an Invitation for Bids (IFB) 1500 SLW1035 for these services. The solicitation issued on March 9, 2020 and it closed on April 7, 2020. Of the three offers received, the recommended contractors submitted the lowest responsive offers. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance. Link: Solicitation Documents. N/A July 8, 2020 – To be reviewed by the Zero Waste Advisory Commission. July 13, 2020 – To be reviewed by the Electric Utility Commission. July 15, 2020 – To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: These contracts will provide collection, transportation, processing, and disposal of refuse, recycling, brush, and compostable materials generated by City facilities including all dumpsters/containers, staff labor, vehicles, and equipment. The contractors will also cover additional collection needs for City co-sponsored events. Per the direction of the City Council on February 20, 2020, none of the waste from these contracts will be disposed of at the Austin Community Landfill. Austin Resource Recovery does not provide waste collection services to City facilities due to the type of equipment required. Under these contracts most collection containers will be serviced on a weekly basis, with some sites utilizing roll-off containers, compactors, and balers that will be serviced as needed. Collection services for landfill waste and organics …
Water & Wastewater Commission Review and Recommendation Health and Environment July 15, 2020 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office July 30, 2020 COA Strategic Direction: Client: Aldo Ranzani, Dedurie Kirk, Kevin Koeller, Shay Roalson, Tomas Rodriguez Agenda Item Recommend approval to award and execute a construction contract with Santa Clara Construction Ltd. (MBE) for Harmon Avenue Area Water and Wastewater System Renewal project in the amount of $3,153,642 plus a $315,364 contingency, for a total contract amount not to exceed $3,469,006. (Districts 4 and 9) Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Amount and Source of Funding Lowest responsive bid of seven bids received through a competitive Invitation for Bid solicitation. N/A July 15, 2020 – To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 72.95% MBE and 0.83% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The Harmon Avenue Area Water & Wastewater Renewal Project is part of the Renewing Austin Program. Renewing Austin is an ongoing program to replace and upgrade deteriorated and aging water lines with a documented history of multiple breaks. In addition, the program coordinates and includes wastewater lines in need of replacement within the project area. The project will reduce further expenditures from the Operating and Maintenance budget of Austin Water by preventing repeat water main breaks, sewer leaks and sewer overflows. The work consists of removing and replacing existing water and wastewater mains in the Harmon Avenue Area, bound by Koenig (north), Airport Blvd. (west), East 48th Street (south) and IH-35 (east). Water system upgrades include approximately 8,660 linear feet of 6-inch and 8-inch Ductile Iron and PVC pipe along with all services and appurtenances. Wastewater system upgrades include approximately 5,580 linear feet of 8-inch PVC pipe, manholes, and service connections. This item includes one allowance. The allowance of $20,000 will be used to address contaminated soil and water removal encountered during construction. An allowance is an amount that is specified and included in the construction contract or specifications for a certain item(s) of work whose details are not yet determined at the time of bidding. The project proposes lane closures and/or detours during off-peak traffic hours (9 a.m. to 4 p.m. Monday …
Water & Wastewater Commission Review and Recommendation July 15, 2020 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office July 30, 2020 Safety COA Strategic Direction: Client: Tiger Davis, Gareth Nicely, Shay Roalson, Micheal Singleton Agenda Item Recommend approval to award and execute a construction contract with Westar Construction, Inc., for the Glenlake Pump Station Bypass Improvements project in the amount of $672,760.50 plus a $67,276.05 contingency, for a total contract amount not to exceed $740,036.55. (Districts 6, 10). Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Amount and Source of Funding Lowest responsive bid of four bids received through a competitive Invitation for Bid solicitation N/A July 15, 2020 – To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 11.12% MBE and 27.44% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: Glenlake MUD was acquired by the City of Austin and the current facility does not meet Austin Water standards. Austin Water has determined that a new connection with the River Place System will allow this site to be decommissioned. The project consists of the construction of a ductile iron water main connecting two different water pressure zones to provide redundant water service to the area. Currently, sixteen residents receive water from the pump station. A back loop to this area provides flow to those residents and backup flow to the other residents downstream. Flow meters are proposed as part of the Austin Water’s leak detection program. Instrumentation, supervisory control and data acquisition, and appurtenances are proposed to provide automatic digital data transmission to Austin Water Central Command Station to help quickly identify unusual high-water demand which indicate potential breaks. The existing water tanks and pump house will be decommissioned and removed from the property. This project is primarily in the City of Austin right-of-way. During construction, detours are proposed for lane and intersection closures. Delaying execution of this contract would prolong use of aged or substandard facilities and could result in the disruption of water service to the residents. Due to the potential for unknown subsurface conditions, a 10% contingency in funding has been included to allow for the expeditious processing of any change orders. A contingency is an additional amount of …
Water & Wastewater Commission Review and Recommendation Health and Environment July 15, 2020 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office July 30, 2020 COA Strategic Direction: Client: Bill Stauber, Shay Roalson, Erik Kunkel Agenda Item Recommend approval to negotiate and execute a professional services agreement with AECOM Technical Services, Inc. (staff recommendation) or one of the other qualified responders for Request for Qualifications Solicitation No. CLMP300 to provide engineering services for the Walnut Creek Wastewater Treatment Plant Expansion to 100 Million Gallons Per Day project in an amount not to exceed $15,000,000. (District 1) Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Amount and Source of Funding Staff recommendation is the most qualified firm out of three firms evaluated through the City’s qualification-based selection process. N/A July 15, 2020 – To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 15.80% MBE and 15.80% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: Walnut Creek Wastewater Treatment Plant Expansion is permitted to treat and discharge an average daily flow of 75 million gallons per day (MGD) and a 2-hour peak flow of 165 MGD. The treated plant effluent discharges into Segment No. 1428 of the Colorado River Basin. A portion of the plant’s effluent is used for non-potable water on the plant site and supplies much of the City’s growing Reclaimed Water Program. The Texas Commission on Environmental Quality (TCEQ) regulates the quality of effluent discharged into the Colorado River and the quality of reclaimed water. This project will expand the plant to treat and discharge an annual average daily flow of 100 MGD and a 2-hour peak flow of 300 MGD. The expansion is needed based on projected future flows of wastewater into the plant. Wastewater treatment plant expansions are regulated by TCEQ. Rule 305.126 of the Texas Administrative Code states: “Whenever flow measurements for any sewage treatment plant facility in the state reaches 75% of the permitted average daily or annual average flow for three consecutive months, the permittee must initiate engineering and financial planning for expansion and/or upgrading of the wastewater treatment and/or collection facilities. Whenever the average daily or annual average flow reaches 90% of the permitted average daily flow …
Water & Wastewater Commission Review and Recommendation Safety, Mobility July 15, 2020 Commission Meeting Date: Council Meeting Date: Department: Public Works Department July 30, 2020 COA Strategic Direction: Client: Greg Kirton, Kevin Koeller, Shay Roalson, Paulinda Lanham Agenda Item Recommend approval to execute an amendment to the professional services agreement with URS Corporation for engineering services for the Redbud Trail Bridge over Lady Bird Lake project in the amount of $9,279,993, for a total contract amount not to exceed $11,293,575. (District 10) Amount and Source of Funding Funding in the amount of $8,491,617 is available in the Fiscal Year 2019-2020 Capital Budget of the Public Works Department. Funding in the amount of $788,376 is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Original contract was awarded through a qualifications-based selection process. March 7, 2019 – Council approved a Supplemental Amendment to support a second phase of preliminary engineering services. May 21, 2015 – Council approved a professional services agreement with URS Corporation for the Redbud Trail Bridge over Lady Bird Lake project. July 15, 2020 – To be reviewed by the Water and Wastewater Commission. This amendment will be awarded in compliance with City Code Chapter 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program). Current participation to date is 4.17% MBE and 2.74% WBE. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: in and both bicycle increase directions; The Redbud Trail (Emmett Shelton) Bridge, built in 1948, consists of two bridges (400 feet and 120 feet long) linking the east and west banks of Lady Bird Lake with Red Bud Isle in the middle. The bridges carry over 16,000 vehicles per day and provide the exclusive route for construction and operational truck traffic to and from the City’s Ullrich Water Treatment Plant. Contributing factors requiring its replacement include increased traffic loads; steel fatigue life; history of scour remediation; narrow traffic lanes; and insufficient bicycle/pedestrian paths and roadway shoulders. The western roadway approach has a steep, sharp curve and is unaligned with the bridge, and has significant traffic collision history. In order to meet current standards, the City desires the one replacement bridge to be longer, higher (low chord above the 100-year flood event), and with an expanded cross-section. The bridge will also maintain access to Red Bud Isle. The benefits of a replacement bridge are as follows: provide a 100-year life for this …
Recommendation for Water & Wastewater Commission Government That Works For All COA Strategic Direction: July 15, 2020 Commission Meeting Date: Council Meeting Date: Department: Austin Water July 30, 2020 Client: Colleen Kirk, Kevin Critendon Agenda Item Recommend approval to increase the City’s participation in the cost participation agreement with Philip Boghosian Living Trust to a maximum amount not to exceed $6,797,190 for costs associated with the design and construction of an oversized wastewater interceptor, lift station and force main related to Service Extension Request No. 4038R that will provide wastewater service to a proposed mixed use development located at Slaughter Lane and Thaxton Road. AMOUNT AND SOURCE OF FUNDING Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. August 22, 2019 – Council authorized the negotiation and execution of a cost reimbursement agreement. July 15, 2020 - To be reviewed by the Water and Wastewater Commission. Purchasing Language: N/A Prior Council Action: Boards and Commission Action: N/A MBE/WBE: The 116 Ac Thaxton Road Tract project consists of approximately 116.47 acres of land located north and south of Slaughter Lane and west of Thaxton Road (the “Property”). The Property is located entirely within the City of Austin’s (the “City”) 2-mile Extra- Territorial Jurisdiction, Impact Fee Boundary, Austin Water’s service area for wastewater, the Desired Development Zone, and the Marble Watershed. A map of the property location is attached. Philip Boghosian Living Trust (the ”Applicant”) is proposing to develop approximately 340 single-family homes, 350 multi-family units, and 30,000 sq. ft. office space. Service Extension Request (SER) No. 4038 was approved to extend City wastewater utility service to the Property; however, that wastewater service plan is now being amended as proposed in SER No. 4038R. Additionally, the Applicant is proposing to develop an adjacent 90 acre tract with approximately 217 single-family homes and 500 multi-family units and has requested the City provide wastewater utility service as proposed in SER No. 4616, which includes the same wastewater improvements as proposed in SER No. 4038R. Austin Water will provide retail water service to both of the Applicant’s projects. Prior Council Action: City Council on August 22, 2019 authorized the negotiation and execution of a Cost Reimbursement Agreement (“Agreement”) between the City and the Applicant to allow for reimbursement up to $5,388,877.00 for hard costs and soft costs for the oversized portion of the wastewater improvements required in the original SER-4038. The …
Water & Wastewater Commission Review and Recommendation Government That Works For All COA Strategic Direction: July 15, 2020 Commission Meeting Date: Council Meeting Date: Department: Austin Water July 30, 2020 Client: Michael Carolan, Jay Porter, Rick Coronado Agenda Item Recommend approval of an ordinance amending Chapter 15-10 of the Austin City Code regarding Wastewater Pretreatment Regulations to maintain compliance with federal and state regulations. There is no anticipated fiscal impact. Amount and Source of Funding July 31, 2003 – City Council approved on a 5-0 vote. July 15, 2020 – To be reviewed by the Water and Wastewater Commission. Purchasing Language: N/A Prior Council Action: Boards and Commission Action: MBE/WBE: N/A Under federal EPA regulations [Title 40, Code of Federal Regulations, Part 403 (40 CFR 403] and state Texas Commission on Environmental Quality (TCEQ) regulations (Title 30, Texas Administrative Code, Part 1, Chapter 315), Austin Water’s wastewater collection system and treatment plants are designated as a Publicly Owned Treatment Works (POTW). These regulations mandate that a POTW must modify its pretreatment program periodically and submit the program modification to TCEQ for approval. These required periodic updates are intended to make sure that regular studies of pollutant loadings to POTWs are conducted to assure that appropriate Technically Based Local Limits (TBLL) are in place to prevent upsets, interference or pass through at the POTW’s treatment plants or within its collection systems. These mandated local updates are also intended to make sure that POTWs continue to have legal authority to enforce pretreatment regulations in a manner consistent with updates to federal and state regulations. In response to numerous changes made to the federal regulations in 40 CFR 403 as a part of EPA’s Pretreatment Streamlining Rules, Austin Water submitted proposed changes to TCEQ for its approved pretreatment program in 2011. These proposed changes included numerous updates to Chapter 15-10 of the Austin City Code and a highly detailed TBLL evaluation report. The review and approval process for the program re-authorization by TCEQ has been unprecedently long and this has been a state-wide issue for TCEQ. After submitting the proposed changes to TCEQ in 2011, Austin Water finally received prerequisite approval from TCEQ on May 11, 2020, to proceed with adopting the attached proposed changes to Chapter 15-10 of the Austin City Code. The proposed changes fall into one of four categories as described below (a much more detailed stakeholders’ meeting presentation of …
Recommendation for Water & Wastewater Commission July 15, 2020 Government That Works For All COA Strategic Outcome: Commission Meeting Date: Council Meeting Date: Department: Client: July 30, 2020 Austin Water David Anders, Rick Coronado Agenda Item Recommend approval to negotiate and execute a financing agreement with the Texas Water Development Board (TWDB) for a 20-year low-interest loan in the amount of $16,995,000 through TWDB’s State Water Implementation Fund for Texas (SWIFT) loan program, for the implementation of Austin Water’s Advanced Metering Infrastructure (AMI) program, aka Austin’s Smart Water Meter System (My ATX Water). AMOUNT AND SOURCE OF FUNDING The option for funding the $80,195,000 commitment is included in the Proposed Fiscal Year 2020-2021 Capital Budget Appropriation and included in the Fiscal Year 2021-2025 Capital Improvement Spending Plan for Austin Water. The option for funding the $16,995,000 is included in the Proposed Fiscal Year 2020- 2021 Operating Budget. Purchasing Language: N/A Prior Council Action: April 21, 2016 - Council authorized the City Manager to apply for funding from the TWDB for a 20-year SWIFT loan, not to exceed $80,195,000, for the development and implementation of Austin Water’s AMI project. December 7, 2017 - Council approved a consulting services contract with West Monroe Partners, LLC for advanced metering infrastructure program management. February 20, 2020 - Council approved an amendment to the consulting services contract West Monroe Partners, LLC for three additional phases of consulting for the advanced metering infrastructure program. March 26, 2020 – Council authorized execution of a ten-year multi-term contract with Aclara Technologies, LLC and a five-year multi-term contract with Watersmart Software, Inc. for the advanced metering infrastructure program. Boards and Commission Action: July 15, 2020 - To be reviewed by the Water and Wastewater Commission. MBE/WBE: N/A On July 21, 2016 the Texas Water Development Board (TWDB) approved the City of Austin’s application for a low interest, multi-year loan in the amount of $80,195,000 through the State Water Implementation Fund for Texas (SWIFT) for the implementation of Austin Water’s Advanced Metering Infrastructure (AMI) project. On December 7, 2017, Council authorized Austin Water to negotiate and execute a consulting services agreement with West Monroe Partners, LLC. The consultant assisted in identifying the best value AMI program options and in the production of AMI system solicitation documents. On February 20, 2020 Council authorized an amendment to the existing contract with West Monroe Partners LLC, for continued consulting services to provide program …
