Water & Wastewater Commission Review and Recommendation May 5, 2021 Government That Works for All COA Strategic Direction: Commission Meeting Date: Council Meeting Date: Department: Client: June 3, 2021 Purchasing Steve Hutton Agenda Item Recommend approval to negotiate and execute six multi-term contracts to provide audio/visual and television broadcast equipment and systems, with Charles Leo Walior d/b/a Wooden Horse LLC or Kvasir Systems; Halbrook and Miller, Inc. d/b/a TM Television; Donald Kenneth Martin d/b/a DVSERVE; Heart of Texas Music, Inc.; Ford Audio-Video Systems LLC,; and A & V Holdings Midco, LLC or one of the other qualified offerors to Request For Qualification Statements 5000 BYS4005REBID, each for up to five years for total contract amounts not to exceed $22,000,000, divided among the contractors. Austin Water’s requested authorization is $1,058,000. Amount and Source of Funding Funding in the amount of $640,000 is available in the Fiscal Year 2020-2021 Operating Budget of Austin Water. Funding for the remaining contract terms is contingent upon available funding in future budgets. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The Purchasing Office issued a Request for Qualification Statements (RFQS) 5000 BYS4005REBID for these goods and services. The solicitation issued on January 21, 2021 and it closed on February 4, 2021. Of the eight offers received, the recommended contractors submitted the best evaluated responsive offers. A complete solicitation package, including a log of offers received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A May 5, 2021 - To be reviewed by the Water and Wastewater Commission. May 10, 2021 - To be reviewed by the Electric Utility Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods and services required for this solicitation, therefore, no subcontracting goals were established. However, two of the recommended contractors identified subcontracting opportunities. there were no subcontracting opportunities; These contracts will provide critical resources for reliable, efficient, and effective technology upgrades and system implementation, installation, and support for video production, broadcast and audio-visual equipment for City departments. These contracts are integral to maintain and enhance the transparency of City operations through providing equipment and services for televised and streamed public meetings and news conference coverage as well as design, installation and support for audio/visual technology in numerous City facilities that will be used …
Water & Wastewater Commission Review and Recommendation Health and Environment; Safety COA Strategic Direction: Agenda Item Recommend approval to negotiate and execute a contract with Agilent Technologies Inc., to provide an inductively coupled plasma optical emission spectrometer, in an amount not to exceed $93,367. Amount and Source of Funding Funding is available in the Fiscal Year 2020-2021 Operating Budget of Austin Water. May 5, 2021 Commission Meeting Date: Council Meeting Date: Department: Purchasing May 20, 2021 Client: Rick Coronado Sole Source. N/A Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: May 5, 2021 – To be reviewed by the Water and Wastewater Commission. Sole source contracts are exempt from the City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established. The contract will provide an Agilent 5900 Inductively Coupled Plasma Optical Emission Spectrometer (ICP-OES) for the purpose of compliance monitoring under the Clean Water Act. The ICP-OES will be used by the Austin Water Environmental Analytical Services Laboratory to analyze wastewater, non-potable water, environmental samples, and sludges according to Environmental Protection Agency soil and sludge test methods 200.7, 6010C, SW-846. The Agilent 5900 ICP-OES is designed and is solely produced by Agilent Technologies Inc. and is exclusive to Agilent Technologies Inc. The spectrometer and accessories contain patented and unique characteristics proprietary in nature necessitating a sole source purchase.
Water & Wastewater Commission Review and Recommendation Health and Environment COA Strategic Direction: May 5, 2021 Commission Meeting Date: Council Meeting Date: Department: Purchasing June 3, 2021 Client: Rick Coronado Agenda Item Recommend approval to negotiate and execute a contract with Alfa Laval Inc., for the rebuild of a Hornsby Bend belt filter press, in an amount not to exceed $168,895. Amount and Source of Funding Funding is available in the Fiscal Year 2020-2021 Operating Budget of Austin Water. Sole Source. N/A Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: May 5, 2021 – To be reviewed by the Water and Wastewater Commission. Sole source contracts are exempt from the City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established. The contractor will rebuild one of Hornsby Bend’s belt filter presses used to dewater sludge after anaerobic digestion. The equipment is critical to the proper transportation and disposal of anaerobic biosolids by reducing the volume by removal of water. This process area is the sole outlet for the biosolids generated by Austin Water’s wastewater treatment system. The equipment operates 24/7 and is nearing the end of its useful lifespan. By rebuilding the equipment, Austin Water will be able to extend its useful life and increase its reliability. Without the equipment, Hornsby Bend will not be able to meet regulatory requirements for the disposal of wastewater sludge. Work is being done by the manufacturer to ensure that the original equipment manufacturer parts are installed correctly, and the work is performed in accordance with the equipment manufacture specifications to preserve the warranty. PRICE ANALYSIS a) Cost Analysis: The Cost for a new unit is a 54% increase versus a rebuilt unit.
Water & Wastewater Commission Review and Recommendation Safety COA Strategic Direction: May 5, 2021 Commission Meeting Date: Council Meeting Date: Department: Purchasing June 3, 2021 Client: Anna Bryan-Borja Agenda Item Recommend approval to award a multi-term contract with Tony Parent Enterprises d/b/a Allied Fence & Security (MBE), to provide fencing installation and repair services, for up to five years for a total contract amount not to exceed $7,975,000. Austin Water’s requested authorization is $150,000. Amount and Source of Funding Funding in the amount of $10,000 is available in the Fiscal Year 2020-2021 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. The Purchasing Office issued an Invitation for Bid (IFB) 8600 SBR1013 for these goods and services. The solicitation issued on February 8, 2021 and it closed on March 9, 2021. Of the four offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A May 5, 2021 - To be reviewed by the Water and Wastewater Commission. May 10, 2021 - To be reviewed by the Electric Utility Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods and insufficient this solicitation, services subcontracting opportunities; therefore, no subcontracting goals were established. there were required for Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide fencing and fencing-related products and services including the installation of new fencing, fencing repair services, and custom fencing projects for multiple City departments at various locations. The contractor will supply all the necessary equipment, labor and material needed for the installation or repair of the fence. These services will enable departments to effectively manage their chain link and wood fencing needs, providing effective and individualized project management. It includes prompt repair services for circumstances such as damage to fences, gates, and vandalized fences to protect critical City infrastructure. This contract will replace a contract which will expire on August 29, 2021. The recommended contractor is the current provider for these goods and services. The requested authorization amount was determined using departments annual requirements and historical spend. If the City is unable to secure a contract, the …
Water & Wastewater Commission Review and Recommendation Safety; Mobility COA Strategic Direction: May 5, 2021 Commission Meeting Date: Council Meeting Date: Department: Purchasing June 3, 2021 Client: Rick Coronado Agenda Item Recommend approval to award a multi-term contract with Schuler Contracting, LLC (WBE), to provide 1” river rock, for up to five years for a total contract amount not to exceed $2,006,000. Austin Water’s requested authorization is $1,603,500. Amount and Source of Funding Funding in the amount of $96,728 is available in the Fiscal Year 2020-2021 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. The Purchasing Office issued an Invitation for Bids (IFB) 2200 DCM1036 for these goods. The solicitation issued on January 25, 2021 and it closed on March 11, 2021. Of the seven offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A May 5, 2021-To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program and subcontractor goals were applied to the solicitation. The subcontracting goals were met, and the resulting contract will include 1.60% Combined MBE/WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide 1” river rock for multiple city departments. Austin Water is the main department and uses the river rock in the repair of waterlines as a bedding material for pipe to prevent sagging and movement of pipe once the repairs have been completed. The 1” river rock is smooth and rounded and is used to cover the waterlines which are wrapped in plastic to prevent tearing of the plastic cover. The Building Services Department and the Austin Fire Department occasionally also use the 1” river rock for various types of projects. This contract provides for both pickup by the City as well as delivery when necessary. This contract will replace the current contract which expires on July 11, 2021. The requested authorization amount was determined using departmental estimates based on historical spend. The recommended contractor is a City certified WBE. If the City is unable to secure a contract, the City will be forced to buy …
Water & Wastewater Commission Review and Recommendation Mobility, Health & Environment May 5, 2021 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office May 20, 2021 COA Strategic Direction: Client: Shay Ralls Roalson Agenda Item Recommend approval to execute a change order #4 to the construction contract with Santa Clara Construction, Ltd. (MBE), for the Brentwood/Arcadia Water and Wastewater Pipeline Renewal project, in the amount of $600,000 plus an additional contingency in the amount of $44,000, for a total contract amount not to exceed $6,792,694.80. (District 7) Amount and Source of Funding Funding in the amount of $380,000 is available in the Fiscal Year 2020-2021 Capital and Operating Budgets of Public Works. Funding in the amount of $264,000 is available in the Fiscal Year 2020-2021 Capital Budget of Austin Water. Purchasing Language: Original contract was awarded through a competitive Invitation for Bid solicitation process. March 26, 2020 – Council approved a construction contract with Santa Clara Construction, Ltd., for the Brentwood/Arcadia Water and Wastewater Pipeline Renewal project. May 5, 2021 — To be reviewed by the Water and Wastewater Commission. This change order will be executed in compliance with City Code 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program). Current participation to date is 95.05% MBE and 4.01% WBE. Prior Council Action: Boards and Commission Action: MBE/WBE: The Brentwood/Arcadia Water and Wastewater Pipeline Renewal project is part of the Renewing Austin Program and the Sanitary Sewer Overflow Program. Renewing Austin is an ongoing program to replace and upgrade deteriorated and aging water lines with a documented history of multiple breaks. In addition, the program coordinates and includes wastewater lines in need of replacement within the project area. With the passage of the 2018 Bond program by Austin residents, the project team identified opportunities to coordinate with the Sidewalks and Special Projects Division of Public Works Department to leverage the existing construction contract in the neighborhood. Previous studies identified sidewalk and intersection improvements for the neighborhood to improve mobility, pedestrian safety, and meet the Americans with Disabilities Act (ADA) requirements for sidewalks and curb ramps. The new, additional scope includes approximately 15,000 square feet of additional sidewalk, 1,800 linear feet of curb and gutter, 18 ADA compliant curb ramps, 5,000 square feet of driveways, an intersection reconstruction and bulb outs, and associated work covering approximately six residential blocks. The intersection improvement also incorporates four rain gardens into the …
Water & Wastewater Commission Review and Recommendation Health & Environment May 5, 2021 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office May 20, 2021 COA Strategic Direction: Client: Shay Ralls Roalson Agenda Item Recommend approval to award and execute a construction contract with M. A. Smith Contracting Co. Inc., for the North Tarrytown Water and Wastewater Pipeline Renewal project in the amount of $4,880,010 plus a $488,001 contingency, for a total contract amount not to exceed $5,368,011. (District 10) Amount and Source of Funding Funding in the amount of $4,509,247.87 is available in the Fiscal Year 2020-2021 Capital Budget of Austin Water. Funding in the amount of $858,763.13 is available in the Fiscal Year 2020-2021 Capital Budget of the Public Works Department. Purchasing Language: Lowest responsive bid of seven bids received through a competitive Invitation for Bid solicitation. N/A May 5, 2021 — To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 9.25% MBE and 1.42% WBE participation. Prior Council Action: Boards and Commission Action: MBE/WBE: The North Tarrytown Water and Wastewater Pipeline Renewal project is part of Austin Water’s Renewing Austin Program. The Renewing Austin Program is an ongoing effort to replace and upgrade deteriorated and aging water mains that have a documented history of multiple breaks, are in poor condition, and impact service delivery. In addition, the program includes wastewater lines in poor condition and in need of replacement within the project area. The project consists of the replacement of existing water and wastewater mains located in the Tarrytown Neighborhood including work on Westover Road, Exposition Boulevard, Indian Trail, and Winsted Lane. The water system renewal work includes construction of approximately 660 linear feet of 8-inch ductile iron pipe, 5,620 linear feet of 8-inch PVC pipe, 80 linear feet of 12-inch ductile iron main, 49 gate valves, 77 service lines to individual properties, and associated appurtenances. The proposed wastewater system renewal work includes construction of approximately 3,900 linear feet of 6-inch PVC pipe, 6,230 linear feet 8-inch PVC pipe and approximately 2,240 linear feet of 15-inch PVC pipe, 59 manholes, and 151 service lines to individual properties. This item includes one allowance. The allowance of $300,000 is for the relocation of private wastewater laterals. An allowance is an amount that …
Water & Wastewater Commission Review and Recommendation Government That Works for All COA Strategic Direction: May 5, 2021 Commission Meeting Date: Council Meeting Date: Department: Austin Water May 20, 2021 Client: Joseph Gonzales, Rick Coronado Agenda Item Recommend approval to authorize and negotiate a financing agreement with the Texas Water Development Board (TWDB) for a 20-year low-interest loan in the amount of $18,000,000 through TWDB’s State Water Implementation Fund for Texas (SWIFT) loan program, for the implementation of Austin Water’s Advanced Metering Infrastructure program. Funding for the agreement is contingent upon available funding in future budgets. Amount and Source of Funding April 21, 2016 - Council authorized the City Manager to apply for funding from the TWDB for a 20-year SWIFT loan, not to exceed $80,195,000, for the development and implementation of Austin Water’s AMI project. December 7, 2017 - Council approved a consulting services contract with West Monroe Partners, LLC infrastructure program for advanced metering management. February 20, 2020 - Council approved an amendment to the consulting services contract West Monroe Partners, LLC for three additional phases of consulting for the advanced metering infrastructure program. March 26, 2020 – Council authorized execution of a ten-year multi-term contract with Aclara Technologies, LLC and a five-year multi-term contract with Watersmart Software, Inc. for the advanced metering infrastructure program. July 29, 2020 – Council authorized negotiation and execution of a financing agreement with the Texas Water Development Board (TWDB) for a 20-year low- interest loan in the amount of $16,995,000 through TWDB's State Water Implementation Fund for Texas (SWIFT) loan program, for the implementation of Austin Water's Advanced Metering Infrastructure (AMI) program, aka Austin's Smart Water Meter System (My ATX Water). May 5, 2021 – To be reviewed by the Water and Wastewater Commission. Prior Council Action: Boards and Commission Action: for the State Water for Texas (SWIFT) Implementation Fund On July 21, 2016 the Texas Water Development Board (TWDB) approved the City of Austin’s application for a low interest, multi-year loan in the amount of $80,195,000 through the implementation of Austin Water’s Advanced Metering Infrastructure (AMI) project. This multi-year loan process involves several annual loan closings with potential adjustments to loan terms. This allows Austin Water to receive a funding commitment for the CIP projects, but to close on portions of the funding over a multi-year schedule. The financing agreements for the 2018 through 2020 loan transactions were approved by Council. …
WATER and WASTEWATER COMMISSION Lead Strategies Update Matt Cullen, P.E. | Gary Chauvin May 5, 2021 Water and Wastewater Commission Meeting May 5, 2021 EPA’s Lead and Copper Rule Revisions AW Compliance - Sampling Results for Lead Lead Service Line Inventory School and Childcare Facility Sampling Lead Webpage and Customer Requested Lead Sampling EPA’s Lead and Copper Rule Revisions Goal: Further reduce exposure to lead in drinking water Final rule issued by EPA on January 15, 2021 Current compliance date for water systems: January 16, 2024 EPA announced that final rule is under review & will seek more public input • Compliance deadline may be delayed to September 16, 2024 EPA’s Lead and Copper Rule Revisions (continued) Several major changes from previous rule: • Lead Service Line Inventory • Lead Service Line Replacement Plan (as applicable) • Lead monitoring at schools and childcare facilities • New lead “Trigger Level” of 10 parts per billion (ppb) • Lead “Action Level” of 15 ppb is unchanged • Possible changes to sample locations for compliance monitoring • New mandatory language on lead for Annual Water Quality Report Lead Compliance Sampling Results Regulatory Action Level Trigger Level Lead Service Line Inventory Lead pipe Identify water service line materials • Includes public & private service line Categorize service line material • Lead • Galvanized Requiring Replacement • Non-lead • Lead Status Unknown Complete by January 16, 2024 & submit to TCEQ AW Goal: All service lines in “non-lead” category • LSL Replacement Plan required as applicable Lead Service Line Inventory(continued) Public Side Materials 1,325 1,250 Austin's code allowed lead services on the public 38,425 side until 1954, on the private side until 1967 After reviewing all tap cards prior to 1956 Not Lead Unknown Galvanized • Not lead – 30,000 • Unknown – 10,000 • Galvanized – 1,000 9,675 Unknown/Galvanized field inspected so far; 1 lead found sampling • No lead detected in pre or post replacement Private Side Materials 550 1,325 9,125 Not Lead Unknown Galvanized Lead Service Line Inventory(continued) Area in red is approximate area developed as of 1960 Red area contains approximately 60,000 meters • 40,000 already investigated Approximately 190,000 meters outside red area School & Child Care Facility Sampling Applies to all elementary schools & licensed childcare facilities built before …
Water & Wastewater Commission Regular Meeting Minutes May 5, 2021 Approved: June 2, 2021 The Water and Wastewater Commission convened in a regular called meeting on May 5, 2021 via videoconference, in Austin, Texas. AGENDA Commissioners: William Moriarty, (Mayor) Chien Lee, Chair (District 4) Jesse Penn (District 1) Vacant (District 2) Travis Michel (District 3) Commissioners in Attendance: William Moriarty, Jesse Penn, Travis Michel, Chien Lee, Christianne Castleberry, Judy Musgrove, Christy Williams, Grant Fisher, Susan Turrieta Christianne Castleberry, Vice Chair (District 5) Grant Fisher (District 9) Vacant (District 6) Judy Musgrove (District 7) Susan Turrieta (District 10) Christy Williams (District 8) CALL TO ORDER The meeting was called to order at 5:31 p.m. by Chair Chien Lee. CITIZEN COMMUNICATION: GENERAL Paul Robbins addressed the Commission regarding the City of Austin Utilities’ Customer Assistance Program. A. APPROVAL OF MINUTES The minutes from the April 7, 2021 Water and Wastewater regular called meeting were approved on a 9-0 vote on Commissioner Castleberry’s motion and Commissioner Turrieta’s second with two vacancies. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to negotiate and execute six multi-term contracts to provide audio/visual and television broadcast equipment and systems, with Charles Leo Walior d/b/a Wooden Horse LLC or Kvasir Systems; Halbrook and Miller, Inc. d/b/a TM Television; Donald Kenneth Martin d/b/a DVSERVE; Heart of Texas Music, Inc.; Ford Audio-Video Systems LLC,; and A & V Holdings Midco, LLC or one of the other qualified offerors to Request For Qualification Statements 5000 The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY users route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact Blanca Madriz at Blanca.Madriz@austintexas.gov. Water & Wastewater Commission Regular Meeting Minutes May 5, 2021 Approved: June 2, 2021 BYS4005REBID, each for up to five years for total contract amounts not to exceed $22,000,000, divided among the contractors. Austin Water’s requested authorization is $1,058,000. Recommended by the Water and Wastewater Commission on a 9-0 vote on Commissioner Michel’s motion and Commissioner Musgrove’s second with two vacancies. …
Versión en español a continuación Water and Wastewater Commission Meeting April 7, 2021 Water and Wastewater Commission to be held April 7, 2021 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (April 6, 2021 by noon). All public comment will occur at the beginning of the meeting. To speak remotely at the April 7, 2021 Water and Wastewater Commission Meeting, members of the public must: •Call or email the board liaison at (512) 972-0115 or Blanca.Madriz@austintexas.gov no later than noon, April 6, 2021. The following information is required: speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, email address and telephone number (must be the same number that will be used to call into the meeting). •Once a request to speak has been made to the board liaison, the information to call on the day of the scheduled meeting will be provided •Speakers must call in at least 15 minutes prior to meeting start time in order to speak, late callers will not be accepted and will not be either by email or phone call. able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Blanca.Madriz@austintexas.gov by noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If the meeting is broadcast live, it may be viewed here: http://www.austintexas.gov/page/watch-atxn-live The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY users route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact Blanca Madriz at Blanca.Madriz@austintexas.gov. Reunión del WATER & WASTEWATER COMMISSION de la reunion 7 de abril 2021 La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (6 de abril). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de …
Versión en español a continuación Water and Wastewater Commission Meeting April 7, 2021 Water and Wastewater Commission to be held April 7, 2021 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (April 6, 2021 by noon). All public comment will occur at the beginning of the meeting. To speak remotely at the April 7, 2021 Water and Wastewater Commission Meeting, members of the public must: •Call or email the board liaison at (512) 972-0115 or Blanca.Madriz@austintexas.gov no later than noon, April 6, 2021. The following information is required: speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, email address and telephone number (must be the same number that will be used to call into the meeting). •Once a request to speak has been made to the board liaison, the information to call on the day of the scheduled meeting will be provided •Speakers must call in at least 15 minutes prior to meeting start time in order to speak, late callers will not be accepted and will not be either by email or phone call. able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Blanca.Madriz@austintexas.gov by noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If the meeting is broadcast live, it may be viewed here: http://www.austintexas.gov/page/watch-atxn-live The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY users route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact Blanca Madriz at Blanca.Madriz@austintexas.gov. Reunión del WATER & WASTEWATER COMMISSION de la reunion 7 de abril 2021 La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (6 de abril). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de …
Water & Wastewater Commission Review and Recommendation Government That Works for All COA Strategic Direction: April 7, 2021 Commission Meeting Date: Council Meeting Date: Department: Purchasing April 8, 2021 Client: Steve Hutton Agenda Item Recommend approval to amend existing cooperative contracts with AT&T Mobility; T- Mobile USA, Inc.; and Cellco Partnership D/B/A Verizon; for continued wireless data network connectivity and related services and equipment, for an increase in the amount of $8,094,000 and to extend each term by one year for revised contract amounts not to exceed $25,625,000, divided among the contractors. Austin Water’s total requested authorization is $450,000. Amount and Source of Funding Funding in the amount of $187,500 is available in the Fiscal Year 2020-2021 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Contract Amendment Purchasing Language: May 21, 2015 – Council approved the original contracts, item #6, on a 10-0 vote, with Council Member Garza absent. March 26, 2020 - Council approved amendments, item #37, on a 11-0 vote. March 8, 2021 – To be reviewed by the Electric Utility Commission. April 7, 2021 – To be reviewed by the Water and Wastewater Commission. These cooperative contracts were awarded in compliance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. No subcontracting opportunities were identified; therefore, no goals were established for these contracts. Prior Council Action: Boards and Commission Action: MBE/WBE: The proposed amendments will provide additional funding and time for continued wireless data network connectivity and related services and equipment for various City departments. Wireless requirements have increased substantially due to increased usage related to teleworking and the use of mobile technology devices including cell phones, hot spots, tablets, and equipment used for automatic vehicle location. The services will cover functions such as wireless data network connectivity for dispatch and first responders, mobile data devices installed in vehicles, wireless access to permitting reports created in the field and noise cancelling and service order routing in support of aviation. Wireless support is vital to the City’s continued growth. Contract Detail: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Optional Extension 3 Optional Extension 4 Optional Extension 5 Proposed Amendment TOTALS Requested Additional Authorization Current Length Contract of Term 1 yr. 1 yr. 1 yr. 1 yr. 1 yr. 1 yr. 1 yr. 7 yrs. $2,557,999 $2,575,000 $2,652,250 $2,731,818 $2,813,772 …
Water & Wastewater Commission Review and Recommendation Health and Environment COA Strategic Direction: April 7, 2021 Commission Meeting Date: Council Meeting Date: Department: Austin Water April 22, 2021 Client: Kevin Critendon Agenda Item Recommend approval of a resolution authorizing Austin Water (AW) to issue incentives on a pilot basis during Fiscal Year 2020-2021 for alternative onsite water reuse systems for large new commercial and multi-family developments under AW’s new regulatory framework in the total aggregate amount of $1,000,000 and not to exceed $500,000 for each project. Funding is available in the Fiscal Year 2020-2021 approved Operating Budget of Austin Water. Amount and Source of Funding Purchasing Language: N/A November 29, 2018 – City Council approved the Water Forward Plan on a 10-0 vote. December 11, 2019 – City Council voted to approve the Land Development Code Revision directing Austin Water to establish a regulatory program and an incentive program for Onsite Water Reuse Systems on first reading on a 7-4 vote. February 13, 2020 – City Council voted to approve the Land Development Code Revision directing Austin Water to establish a regulatory program and an incentive program for Onsite Water Reuse Systems on second reading on a 7-4 vote. December 10, 2020 – City Council voted to approve an ordinance establishing City Code Chapter 15-13 relating to treatment, monitoring, and reporting regulations for Onsite Water Reuse Systems on a 10-0 vote. April 7, 2021 – To be reviewed by the Water and Wastewater Commission April 20, 2021 - To be reviewed by the Resource Management Commission N/A Prior Council Action: Boards and Commission Action: MBE/WBE: A recommendation in the 2018 Water Forward Plan (Plan) approved by city council included the development and adoption of an ordinance requiring the use of alternative onsite water for large, new commercial and multi-family development. The Plan included making this mandatory in FY 2023 after development of regulatory guidance for such systems had been adopted and tested through a voluntary incentive program. The regulatory guidance was adopted by city council on December 10, 2020 and became effective December 21, 2020. Approval of the ordinance making mandatory the installation of these systems beginning on December 1, 2023 is pending final council approval of the previously proposed revisions to the City’s Land Development Code. This incentive program will help gather additional information on the design, engineering, installation, operation, maintenance, cost, permitting and application of the regulatory guidance …
Water & Wastewater Commission Review and Recommendation Government That Works for All COA Strategic Direction: April 7, 2021 Commission Meeting Date: Council Meeting Date: Department: Purchasing May 6, 2021 Client: Steve Hutton Agenda Item Recommend approval to amend an existing cooperative contract with Dell Marketing LP, to provide Dell hardware and software products and related services including maintenance and support, for an increase in the amount of $21,000,000, for a revised total contract amount not to exceed $68,250,000. Austin Water’s requested authorization is $1,000,000. Amount and Source of Funding Funding in the amount of $500,000 is available in the Fiscal Year 2020-2021 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Contract Amendment Prior Council Action: Boards and Commission Action: MBE/WBE: March 2, 2017 – Council approved the original contract, item 24, on an 11-0 vote. February 6, 2020 – Council approved an amendment, item 38, on an 11- 0 vote. April 7, 2021 – To be reviewed by the Water and Wastewater Commission. April 12, 2021 – To be reviewed by the Electric Utility Commission. The contract was awarded in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods and services required for this procurement, there therefore, goals were not were no subcontracting opportunities; established. The contract is for the purchase of Dell hardware and software products and services including maintenance and support for Austin Energy, Austin Water, and Communications and Technology Management. These products are used to conduct daily operations throughout the City and meet information technology (IT) infrastructure requirements. The associated product and technical services will assist City IT departments with infrastructure and business continuity improvements, allowing for enhanced remote access capabilities, while ensuring stability and maintaining effective security levels. City departments utilized this contract for increased teleworking capabilities during the COVID-19 pandemic. This proposed amendment will increase the authorization allowing those departments to continue to purchase Dell hardware and software products, professional services, and maintenance in support of daily City operations, key IT infrastructure and application management initiatives and further supporting any pandemic related needs. Contract Detail: Contract Term Length of Term Initial Term Contract Amendment Proposed Amendment TOTALS 5 yrs. 5 yrs. Current Contract Authorization $29,250,000 $18,000,000 $47,250,000 Requested Additional Authorization $21,000,000 $21,000,00 Revised Total Authorization $29,250,000 $18,000,000 $21,000,000 $68,250,000 Note: Contract Authorization amounts …
Water & Wastewater Commission Review and Recommendation Government That Works for All COA Strategic Direction: April 7, 2021 Commission Meeting Date: Council Meeting Date: Department: Purchasing May 6, 2021 Client: Rick Coronado Agenda Item Recommend approval to award three multi-term contracts to provide brass fittings, with Act Pipe & Supply, Inc.; Core & Main LP; and Techline Pipe LP; each for up to five years for total contract amounts not to exceed $1,650,000, divided among the contractors. Amount and Source of Funding Funding in the amount of $137,500 is available in the Fiscal Year 2020-2021 Operating Budget of Austin Water. Funding for the remaining contract terms is contingent upon available funding in future budgets. the The Purchasing Office issued an Invitation for Bids (IFB) 2200 PAT1040 for these goods. The solicitation issued on November 23, 2020 and it closed on January 7, 2021. Of the four offers received, the recommended lowest responsive offers. A complete contractors submitted solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A April 7, 2021 – To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: These contracts will provide for the supply of brass pipe and brass coupling fittings utilized by the City for installation and repair services. The contracts will enable service crews to connect new customer accounts and repair existing customer water line breaks. Brass fittings are designed to withstand high temperatures and are the best fitting material for distributing water and providing exceptional conductivity to improve the efficiency of the distribution system. The current contracts for these goods expire on April 10, 2021 and August 3, 2021. One of the recommended contractors is the current provider for these goods. Authorization amounts are based on historical spending and forecasted needs. Failure to have these fittings on hand and immediately available for repairs will have a negative impact on operations and service to the public. Contract Detail: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Optional Extension 3 TOTAL Length of Term 2 yrs. 1 …
Water & Wastewater Commission Review and Recommendation COA Strategic Direction: Safety; Health and Environment; Government that Works for All April 7, 2021 Commission Meeting Date: Council Meeting Date: Department: Purchasing May 6, 2021 Client: Anna Bryan-Borja Agenda Item Recommend approval to award three multi-term contracts to provide grounds maintenance, mowing, and landscaping services, with Brightview Landscape Services, Inc.; Cutrite LLC (HUB); and Unity Contractor Services (MBE); each for up to five years for total contract amounts not to exceed $5,645,000 divided among the contractors. Austin Water’s requested authorization is $2,245,000. Amount and Source of Funding Funding in the amount of $187,083 is available in the Fiscal Year 2020-2021 Operating Budget of Austin Water. Funding for the remaining contract terms is contingent upon available funding in future budgets. the The Purchasing Office issued an Invitation for Bid (IFB) 7500 CRR1015 for these services. The solicitation issued on November 23, 2020 and it closed on January 5, 2021. Of the nine offers received; the recommended contractors submitted lowest responsive offers. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A April 7, 2021 – To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were insufficient subcontracting opportunities; therefore, no subcontracting goals were established. However, one of the recommended contractors identified subcontracting opportunities. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: These contracts will provide landscape maintenance services, including scheduled and seasonal mowing services, for over 330 locations and facilities throughout the City. Supported departments include Building Services, Parks and Recreation, Austin Water, Convention Center, Library, Police, Fire, EMS, Public Health, Animal Services, Public Works and Housing and Planning. Facilities such as City Hall and City cemeteries will also be supported by this contract. Services provided will include native landscape maintenance, removal of invasive non-native plants, tree trimming, shrub maintenance, pest control, mulching, fertilization, and irrigation/sprinkler system inspection and repair. Allowances have been included in the contract amount for irrigation system repairs, arborist work, and the replacement of diseased or stressed plants. The contractors are also required to work within the City’s Integrated Pest Management program. The contract scope requires that the …
Water & Wastewater Commission Review and Recommendation Health and Environment COA Strategic Direction: April 7, 2021 Commission Meeting Date: Council Meeting Date: Department: Purchasing May 6, 2021 Client: Rick Coronado Agenda Item Recommend approval to negotiate and execute a contract with Environmental Dynamics International Inc., to provide flexible membrane tube diffusers at the Dessau Wastewater Treatment Plant, in an amount not to exceed $65,510. Funding is available in the Fiscal Year 2020-2021 Capital Budget of Austin Water. Amount and Source of Funding Exempt – Public Health and Safety. April 7, 2021 – To be reviewed by the Water and Wastewater Commission. This contract is exempt from the City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract is to provide flexible membrane tube diffusers to replace the existing air grid in the aeration basin at the Dessau Wastewater Treatment Plant (WWTP). The diffusers provide air transfer within the aeration basin to properly treat the influent wastewater stream. The existing air grid at Dessau WWTP is not performing to specifications and not providing the air transfer efficiency required to treat the influent wastewater stream properly. Without proper treatment and air transfer efficiency, the Dessau WWTP will not meet the required state and federal effluent water quality permit limits for ammonia. This contract is being exempted from formal competition as it needs to be expedited to protect the public health and safety of the municipality’s residents. The purchase of the new grid needs to occur as soon as possible before the air temperature begins to rise. As the average monthly temperature begins to rise to above 80 degrees, the air transfer efficiency will decrease, and proper treatment of influent wastewater will not be achieved. The average monthly temperatures in Austin will be above 80 degrees in May. The assembly and manufacture time for the proposed air grid is 10 weeks. The purchase price for new air grids was based on quotes received by two vendors. PRICE ANALYSIS a) Cost Analysis: The proposed contract pricing is consistent with a 2% decrease represented in the market.
Water & Wastewater Commission Review and Recommendation Government that Works for All COA Strategic Direction: April 7, 2021 Commission Meeting Date: Council Meeting Date: Department: Purchasing May 6, 2021 Client: Joseph Gonzales Agenda Item Recommend approval to negotiate and execute a contract with PFM Solutions LLC, to provide software licenses, maintenance, and services, for a financial forecasting solution for a term of five years in the amount not to exceed $727,500. Amount and Source of Funding Funding in the amount of $145,500 is available in the Fiscal Year 2020-2021 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Sole Source. April 7, 2021 – To be reviewed by the Water and Wastewater Commission. Sole source contracts are exempt from the City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established. N/A Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide software licenses, maintenance, and services of the Synario Forecast Model for annual forecasting and future scenario modeling currently utilized by Austin Water (AW). Synario is a financial forecasting model that offers a full-field view of financial and strategic scenarios inside a cloud-based platform and allows for improved, effective financial forecasting and analysis. AW and Synario have been working on model implementation since May 2020. Customization features consisted of AW goals, areas of sensitivity/projection/use cases, and target report/outputs. This included creating key metrics and reporting necessary in decision making based on AW data that is input into the model. AW will have the flexibility to adjust line items, assumptions, and formulas in the model, long-term projections for future revenue, expenses and budgetary needs, and the flexibility of dashboard presentations of information. This is a new sole source contract. PFM Solutions LLC is the sole manufacturer and distributor of Synario software, and they retain proprietary intellectual property rights. In addition, the system offers multiple features and functionality that is based on patented technology. PRICE ANALYSIS a) Cost Analysis: The proposed contract pricing is unchanged from previous contract.
