Water and Wastewater Commission January 12, 2022 — 6:00 p.m. Austin Energy Headquarters 4815 Mueller Boulevard Austin, Texas For more information go to: http://www.austintexas.gov/wwc Chien Lee, Chair (District 4) Christianne Castleberry, Vice Chair (District 5) William Atallah (District 6) Judy Musgrove (District 7) Commissioners: William Moriarty (Mayor) Jesse Penn (District 1) Vacant (District 2) Travis Michel (District 3) CALL TO ORDER CITIZEN COMMUNICATION: GENERAL The first 10 speakers who register to speak will be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. A. APPROVAL OF MINUTES Christy Williams (District 8) Grant Fisher (District 9) Susan Turrieta (District 10) 1. Approval of minutes from the December 1, 2021, Water & Wastewater Commission regular meeting. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to negotiate and execute a contract with ETC Institute to provide survey services, for a term of five years for a total contract amount not to exceed $4,500,000. Austin Water’s requested authorization is $200,000. 2. Recommend approval to award two contracts with Beard Integrated Systems, Inc. and SI Mechanical LLC for plumbing services, each for a term of five years in an amount not to exceed $37,475,000 divided among the contractors. Austin Water’s total requested authorization is $1,250,000. 3. Recommend approval to award a contract with D.H. Pace Company, Inc. d/b/a Door Control Services for automatic door maintenance, repair, replacements, and inspection services, for a term of five years in an amount not to exceed $2,550,000. Austin Water’s total requested authorization is $1,250,000. 4. Recommend approval to negotiate and execute various multi-term cooperative contracts to provide vehicles and equipment, each for up to three years for total contract amounts not to exceed $966,000 divided among the contractors. Austin Water’s total requested authorization is $120,000. 5. Recommend approval to negotiate and execute a contract with KorTerra, Inc. to provide application service provider hosting services for underground utility location, for a term of five years in an amount not to exceed $400,000. Austin Water’s requested total authorization is $195,000. 6. Recommend approval to award a contract with Polydyne Inc. to provide cationic polymer for a term of five years, in the amount not to exceed $2,739,200. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with …
Water & Wastewater Commission Review and Recommendation Government That Works for All January 12, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services Department - Purchasing COA Strategic Direction: January 27, 2022 Client: Randi Jenkins Agenda Item Recommend approval to negotiate and execute a contract with ETC Institute to provide survey services, for a term of five years for a total contract amount not to exceed $4,500,000. Austin Water’s total requested authorization is $200,000. Amount and Source of Funding Funding is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract terms is contingent upon available funding in future budgets. The Financial Services Department issued a Request for Qualification Statements (RFQS) 5000 LMI4000 for these services. The solicitation issued on July 19, 2021, and it closed on August 10, 2021. Of the four offers received, the recommended contractor submitted the best evaluated responsive offer. A complete solicitation package, including a log of offers received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A January 12, 2022 — To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide identification and implementation of streamlined survey services for City departments to improve municipal government operations. The City has over 40 departments and offices that serve every member of the Austin community. Addressing changing needs and opinions requires research and insights collected from the community. Surveys on various topics throughout the year will require thoughtful research and efforts to avoid survey fatigue. The City has long contracted for the administration of an annual community survey. This survey is used to understand opinions and priorities for City programs and services as well as understanding the current perception of City government. In addition to this survey, City departments such as Austin Code, Communications and Public Information, and Development Services conduct needs and opinions surveys focused on their specific programs, services, and/or customers and stakeholders. As a result, in many cases a survey may already exist and require little to no assistance for updates or design changes before …
Water & Wastewater Commission Review and Recommendation Government that Works for All, Health and Environment COA Strategic Direction: January 12, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services Department Anna Bryan-Borja January 27, 2022 Client: Agenda Item Recommend approval to award two contracts with Beard Integrated Systems, Inc. and SI Mechanical LLC for plumbing services, each for a term of five years in an amount not to exceed $37,475,000 divided among the contractors. Austin Water’s total requested authorization is $1,250,000. Amount and Source of Funding Funding is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. The Financial Services Department issued an Invitation for Bids (IFB) 5000 JOG1021 for these services. The solicitation issued on August 23, 2021 and it closed on October 5, 2021. Of the six offers received, the recommended contractors submitted the lowest responsive offers. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A January 10, 2022 – To be reviewed by the Electric Utility Commission. January 12, 2022 – To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: to pipe routing, These contracts will provide routine plumbing preventative maintenance and repair services on an as-needed basis for all City departments and over 300 City-owned facilities. Other services provided under this contract are plumbing replacement and installations of like items of similar purpose, projects including additions and modifications isolation valves, plumbing cleanouts, hydronic plumbing/piping, and emergency repairs. No structural, architectural, or mechanical engineering changes or services will be rendered under this contract, nor will the contract be utilized for new construction. These contracts will replace three existing contracts, the earliest of which expires on March 30, 2022. The requested authorization amount was determined using departmental estimates based on historical spend and future usage. The recommended contractors are not the current providers for these services. If a contract is not secured, plumbing repairs to City facilities may be delayed leading …
Water & Wastewater Commission Review and Recommendation Government that Works for All COA Strategic Direction: January 12, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services Department Anna Bryan-Borja January 27, 2022 Client: Agenda Item Recommend approval to award a contract with D.H. Pace Company, Inc. d/b/a Door Control Services for automatic door maintenance, repair, replacements, and inspection services, for a term of five years in an amount not to exceed $2,550,000. Austin Water’s total requested authorization is $1,250,000. Amount and Source of Funding Funding is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. The Financial Services Department issued an Invitation for Bids (IFB) 5000 JOG1022 for these services. The solicitation issued on October 4, 2021 and it closed on November 4, 2021. The recommended contractor submitted the only responsive offer. A complete solicitation package, including a tabulation of the bid received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A January 12, 2022 – To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide automatic door maintenance, repair, replacements, and inspection services for all City departments with automatic entry and exit doors that are motorized to open or close by a sensor. In addition, the contract will cover doors that may require repairs due to wear and tear and provide services for new City facilities. Technicians are required to be trained and certified by the American Association of Automatic Door Manufacturers to ensure the safe use of automatic doors. This contract will replace an existing contract which expires on February 8, 2022. The requested authorization amount was determined using departmental estimates based on historical spend and future usage. The recommended contractor is not the current provider for these services. If the City is unable to secure the contract, the City will not have a reliable source for automatic door maintenance and repair services. This will force the City to procure these services on the open market which could result …
Water & Wastewater Commission Review and Recommendation Mobility COA Strategic Direction: January 12, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services Joseph Gonzales January 27, 2022 Client: Agenda Item Recommend approval to negotiate and execute various multi-term cooperative contracts to provide vehicles and equipment, each for up to three years for total contract amounts not to exceed $966,000 divided among the contractors. Austin Water’s total requested authorization is $120,000. Amount and Source of Funding Funding is available in the Fiscal Year 2021-2022 Capital Budget of Austin Water. Funding for the remaining contract terms is contingent upon available funding in future budgets. Multiple cooperative purchase programs were reviewed for these goods. The Financial Services Department has determined this cooperative purchase program best meets the needs of the department to provide the goods required at the best value for the City. N/A January 12, 2022 – To be reviewed by the Water and Wastewater Commission. These procurements were reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods there were no subcontracting required opportunities; therefore, no subcontracting goals were established. these procurements, for Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: These contracts will provide Fleet Mobility Services the ability to purchase new and replacement vehicles, trailers, and equipment. These items will be added to the City’s fleet for use by various departments. The vehicles and pieces of equipment purchased on these contracts meet the purchase recommendations made by the Fleet Officer, affected department directors, and Assistant City Managers (ACMs). ACM approval is required for all new additions to the City’s fleet prior to any procurement actions. For replacement units, Fleet Mobility Services reviews a list of vehicles and equipment and determines if they are eligible for replacement based on mileage, hours of use, and maintenance costs. Fleet Service Center Managers have inspected each vehicle and piece of equipment to be replaced and determined that the mileage or hours of use on each vehicle and piece of equipment proposed for replacement cannot be increased without risking a significant increase in repair costs and loss of productivity due to downtime. The department’s recommendations for vehicles and equipment have been reviewed by a Fleet Service Center Manager to ensure the new or replacement vehicles and equipment are appropriate for the specified use. New units must be put …
Water & Wastewater Commission Review and Recommendation COA Strategic Direction: Safety, Government that Works for All January 12, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services February 3, 2022 Client: Rick Coronado Agenda Item Recommend approval to negotiate and execute a contract with KorTerra, Inc. to provide application service provider hosting services for underground utility location, for a term of five years in an amount not to exceed $400,000. Austin Water’s requested total authorization is $195,000. Amount and Source of Funding Funding in the amount of $34,308 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Sole Source. January 12, 2022 - To be reviewed by the Water and Wastewater Commission. Sole source contracts are exempt from the City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established. N/A Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide KorWeb software including web application service provider hosting. KorWeb is a web- based ticket management software that groups and routes underground utility location requests into geographical regions for City departments to track and complete tickets electronically. This process prevents accidental dig-ins that could result in injury or infrastructure damage. KorTerra Inc. is the owner and sole provider of the proprietary source code for KorWeb software. The City is a member of Texas 811 “One Call,” and mandated by state law that City departments participate with member gas, water, and telecom providers in locating underground facilities when requested. KorWeb provides City departments with the functionality to manage “locate request” for Texas 811 “One Call.” If the City is unable to secure a contract, the Texas 811 “One Call” notifications will require additional manpower to manually sort tickets and create a delay in the response of utilities locations that could have adverse actions at the field level. PRICE ANALYSIS a) Cost Analysis: The proposed contract pricing is consistent with a 10% increase represented in the market
Water & Wastewater Commission Review and Recommendation Health and Environment COA Strategic Direction: January 12, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services February 3, 2022 Client: Rick Coronado Agenda Item Recommend approval to award a contract with Polydyne Inc. to provide cationic polymer for a term of five years, in the amount not to exceed $2,739,200. Amount and Source of Funding Funding in the amount of $410,880 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. The Financial Services Department issued an Invitation for Bids (IFB) 2200 WJT1009 for these goods. The solicitation issued on August 16, 2021 and it closed on September 23, 2021. The recommended contractor submitted the only responsive offer. A complete solicitation package, including a tabulation of the bid received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A January 12, 2022 – To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: Austin Water treats raw lake water to produce drinking water that meets and exceeds state and federal water regulation standards. A fundamental objective of drinking water treatment is the removal of suspended solids through the coagulation process. Cationic polymer will be used daily by Austin Water to aid the coagulation treatment process, providing additional charge neuralization of suspended solids. The polymer will also enhance treatment of highly turbid raw water during flood events such that Austin Water can maintain plant production and continuously provide high quality treated water to the customers. This is a new contract. The requested amounts were determined by departmental estimates using historical, current, and projected spending data. The recommended contractor is not the current provider of these goods. PRICE ANALYSIS a) Solicitations: 120 notices were sent, including 3 MBE and 9 WBE firms with no M/WBE firms responding. b) Cost Analysis: The proposed contract is for a new commodity and is consistent with those represented in the market.
Water & Wastewater Commission Review and Recommendation Safety, Health and Environment COA Strategic Direction: January 12, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services Department Shay Ralls Roalson January 27, 2022 Client: Agenda Item Recommend approval to award and execute a construction contract with Matous Construction, Ltd., for the Hornsby Bend Biosolids Management Plant Centrifuges project in the amount of $11,136,000 plus a $1,113,600 contingency, for a total contract amount not to exceed $12,249,600. (ETJ) Funding is available in the Fiscal Year 2021-2022 Capital Budget of Austin Water. Amount and Source of Funding Lowest responsive bid of one bid received through a competitive Invitation for Bid solicitation. N/A January 12, 2022 — To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 35.63% MBE and 0.32% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The Hornsby Bend Biosolids Management Plant (HBBMP) receives all the biosolids (wastewater sludge) generated by Austin’s two regional wastewater treatment plants. At the HBBMP, the incoming biosolids require thickening before further processing (anaerobic digestion, dewatering, and composting). The current thickening system utilizes gravity belt thickeners and newly installed centrifuges. The gravity belt thickeners are either non-operational due to age and corrosion (installed in 1990) or are temporary (exterior system exposed to weather). This project replaces the remaining gravity belt thickeners with new centrifuges, thereby increasing the reliability of the thickening system. Additional benefits of the project include a reduction in process water usage, and a reduction in the production of odors and corrosive gasses, making for more efficient treatment, and a safer working environment. This item includes six allowances. An allowance of $20,000 will be used to address the disassembly of the temporary thickening system. An allowance of $15,000 will be used to address the unforeseen underground appurtenances. An allowance of $20,000 will be used to address any unforeseen conditions in the non-potable water system. An allowance of $10,000 will be used to address the conditions of the non-potable water system metering. An allowance of $12,000 will be used to address the thickener complex process area heaters. An allowance of $40,000 will be used to address any adjustments to the electrical design. An allowance is an amount that is specified and included in the construction …
Water & Wastewater Commission Review and Recommendation Health and Environment COA Strategic Direction: January 12, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services Department Shay Ralls Roalson January 27, 2022 Client: Agenda Item Recommend approval to award and execute a construction contract with PGC General Contractors, LLC, for the Medical Arts Square Water and Wastewater System Renewal project in the amount of $2,978,573.00 plus a $297,857.30 contingency, for a total contract amount not to exceed $3,276,430.30. (District 9) Amount and Source of Funding Funding is available in the Fiscal Year 2021-2022 Capital Budget of Austin Water. Lowest responsive bid of three bids received through a competitive Invitation for Bid solicitation. N/A January 12, 2022 — To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 19.03% MBE and 1.11% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The Medical Arts Square Water and Wastewater System Renewal is part of the Renewing Austin Program. The Renewing Austin Program is an ongoing effort to replace, and upgrade deteriorated and aging water mains with a documented history of multiple breaks, that are in poor condition, and that impact service delivery. In addition, the program includes wastewater lines in poor condition, and in need of replacement within the project area. In addition to addressing poor condition wastewater pipe, this project also includes improvements to the wastewater collection system which include rerouting existing lines, including some under existing buildings, to improve access and maintenance of the collection system. This project consists of the replacement of 1,822 linear feet of 8-inch and 12-inch water pipe and appurtenances, and 3,325 linear feet of 8-inch and 12-inch wastewater pipe and manholes in the Medical Arts Square on the north side of the University of Texas campus. In addition, the area proposed for replacement of existing water and wastewater lines includes Beanna Street, East 30th Street, Hampton Road, and a segment of 26th Street (East Dean Keaton) between Hampton Road and Medical Arts Street. Due to the potential for unknown subsurface conditions and utility conflicts, a 10% contingency in funding has been included to allow for the expeditious processing of any change orders. A contingency is an additional amount of money added to the construction budget to cover …
Water & Wastewater Commission Review and Recommendation Health and Environment COA Strategic Direction: January 12, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services Department Shay Ralls Roalson January 27, 2022 Client: Agenda Item Recommend approval to award and execute a construction contract with Udelhoven, Inc. for the Southland Oaks Lift Station Wetwell Conversion & Hills of Bear Creek Lift Station Jib Crane Installation project in the amount of $1,789,505.00 plus a $178,950.50 contingency, for a total contract amount not to exceed $1,968,455.50. (District 8 and ETJ) Funding is available in the Fiscal Year 2021-2022 Capital Budget of Austin Water. Amount and Source of Funding Lowest responsive bid of three bids received through a competitive Invitation for Bid solicitation. N/A January 12, 2022 — To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 14.68% MBE and 2.21% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: This construction contract includes two project locations, the Southland Oaks Lift Station and the Hills of Bear Creek Lift Station. These projects are being executed together due to the proximity of the project locations, and the related scopes. The Southland Oaks Lift Station has experienced sanitary sewer overflows due to historic rainfall events that flooded the electrical equipment located below grade and prevented the pumps from operating. The electrical equipment has been moved above the flood zone; however, additional improvements are needed to address remaining equipment. This project will convert the Southland Oaks lift station to a submersible design that meets current Austin Water standards and install a jib crane at the Hills of Bear Creek Lift Station to update the site to meet current Austin Water lift station standards. Due to the potential for unknown conditions when working in an operating wastewater facility and the need to minimize construction duration and equipment downtime, a 10% contingency in funding has been included to allow for the expeditious processing of any change orders. A contingency is an additional amount of money added to the construction budget to cover any unforeseen construction costs associated with the project. Construction of the project will require a single lane closure and traffic control along Frate Barker Road. The contractor will install appropriate traffic detour signs and barricades to direct …
Water & Wastewater Commission Regular Meeting Minutes January 12, 2022 APPROVED: February 16, 2022 The Water and Wastewater Commission convened in a regular called meeting on January 12, 2022, at Austin Energy Headquarters, 4815 Mueller Boulevard in Austin, Texas. AGENDA Commissioners: William Moriarty (Mayor) Chien Lee, Chair (District 4) Jesse Penn (District 1) Vacant (District 2) Travis Michel (District 3) Commissioners in Attendance: William Moriarty, Jesse Penn, Travis Michel, Chien Lee, Christianne Castleberry, Judy Musgrove, Grant Fisher, Susan Turrieta Christianne Castleberry, Vice Chair (District 5) William Atallah (District 6) Judy Musgrove (District 7) Christy Williams (District 8) Grant Fisher (District 9) Susan Turrieta (District 10) CALL TO ORDER The meeting was called to order at 6:00 p.m. by Chair Lee. CITIZEN COMMUNICATION: GENERAL There were no registered speakers for Citizen Communication. A. APPROVAL OF MINUTES The minutes from the December 1, 2021, Water and Wastewater Commission regular called meeting were approved on a 6-0 vote on Commissioner Penn’s motion and Commissioner Michel’s second with Vice-Chair Castleberry and Commissioner Turrieta abstaining, and Commissioners Atallah and Williams absent and one vacancy. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to negotiate and execute a contract with ETC Institute to provide survey services, for a term of five years for a total contract amount not to exceed $4,500,000. Austin Water’s requested authorization is $200,000. Recommended by the Water and Wastewater Commission on an 8-0 vote on Commissioner Michel’s motion and Vice-Chair Castleberry’s The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY-users route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact Blanca Madriz at Blanca.Madriz@austintexas.gov. Water & Wastewater Commission Regular Meeting Minutes January 12, 2022 APPROVED: February 16, 2022 second and Commissioners Atallah and Williams absent and one vacancy. 2. Recommend approval to award two contracts with Beard Integrated Systems, Inc., and SI Mechanical LLC for plumbing services, each for a term of five years in an amount not to exceed $37,475,000 divided among the contractors. Austin Water’s total requested authorization is …
