Water & Wastewater Commission Review and Recommendation Health and Environment, Mobility March 9, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services Department March 24, 2022 COA Strategic Direction: Client: Shay Ralls Roalson Agenda Item Recommend approval to negotiate and execute a professional services agreement with Pape-Dawson Consulting Engineers Inc., (staff recommendation) or one of the other qualified responders for Request for Qualifications Solicitation No. CLMP324A to provide engineering services for Project Connect – Water/Wastewater Utility Support Program in amount not to exceed $3,000,000. (Districts 1, 2, 3, 4, 7, and 9) Funding is available in the Fiscal Year 2021-2022 Capital Budget of Austin Water. Amount and Source of Funding Purchasing Language: Staff recommendation is the most qualified firm out of seven firms evaluated through the City’s qualification-based selection process. Prior Council Action: N/A Boards and Commission Action: MBE/WBE: March 9, 2022 – To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 22.0% MBE and 18.0% WBE participation. Project Connect is a comprehensive transit plan designed to enhance public transportation in Austin. It includes a new rail system, a downtown transit tunnel, and an expanded bus system. Project Connect involves multiple stakeholder agencies within City of Austin and partner agencies, including Austin Water. Ongoing coordination between Austin Transit Partnership (ATP), Capital Metro, and Austin Water have identified a number of significant water and wastewater utility conflicts. This contract will provide engineering support to manage risk by developing and evaluating alternative relocation alignments, estimating schedule and cost requirements for implementation, and coordinating construction sequencing to maintain adequate water and wastewater service to Austin Water customers. Coordination with other major projects such as the TxDOT I-35 Central Express project and the City’s Corridor Mobility Program may also be required. To support these goals, tasks may also include evaluation of projected water/wastewater demands and condition assessment of existing water and wastewater pipes, as well as preliminary engineering, final design, and construction phase services. All public impacts will be coordinated by ATP and the Project Connect team. If the contract is not secured, it will impact Austin Water’s ability to proactively plan for utility conflicts from Project Connect and limit Austin Water’s ability to identify and implement beneficial relocation options. This authorization provides for funding of the …
Water & Wastewater Commission Review and Recommendation Health and Environment COA Strategic Direction: March 9, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services Department Shay Ralls Roalson March 24, 2022 Client: Agenda Item Recommend approval to award and execute a construction contract with Cedar Hills Construction, LLC, for the Southwest Allandale Neighborhood Water and Wastewater System Renewal project in the amount of $4,676,368.50 plus a $467,636.85 contingency, for a total contract amount not to exceed $5,144,005.35. (District 10) Funding in the amount of $4,931,043.53 is available in the Fiscal Year 2021-2022 Capital Budget of Austin Water. Amount and Source of Funding Lowest responsive bid of six bids received through a competitive Invitation for Bid solicitation. N/A March 9, 2022 – To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 17.62% MBE and 0.37% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The Southwest Allandale Neighborhood Water and Wastewater System Renewal project is part of the Austin Water Renewing Austin Program. The Renewing Austin Program is an ongoing effort to replace or upgrade deteriorated and aging water mains with a documented history of multiple breaks. These water mains are in poor condition and impact service delivery. In addition, the program coordinates and includes wastewater lines in poor condition and in need of replacement within the project area. This project consists of the repair and replacement of existing water and wastewater lines located within the general boundaries of West Park Drive (west), Perry Lane (south), Bull Creek Drive (east), and Hancock Drive (north). The water system renewal includes approximately 6,125 linear feet of 8-inch and 12-inch water mains along with service lines to individual properties and associated appurtenances. The wastewater system renewal includes approximately 5,044 linear feet of 8-inch sanitary sewer lines, manholes, and service lines to individual properties. The work also includes upgrading the existing storm sewer system in conflict with the proposed water and wastewater line improvements as part of the coordination efforts by the Renewing Austin Program team. Due to the potential for unforeseen conditions, a 10% contingency in funding has been included to allow for the expeditious processing of any change orders. A contingency is an additional amount of money added to the construction budget to …
Water & Wastewater Commission Review and Recommendation Health and Environment COA Strategic Direction: March 9, 2022 Commission Meeting Date: Council Meeting Date: Department: Austin Water April 21, 2022 Client: Kevin Critendon Agenda Item Recommend approval of an ordinance amending City Code Chapter 2-13 (Administrative Adjudication of Violations) relating to establishing administrative penalties and penalty ranges for water conservation violations and Chapter 6-4 (Water Conservation) relating to obtaining and submitting evaluations. This item has no fiscal impact. Amount and Source of Funding Purchasing Language: N/A Prior Council Action: Boards and Commission Action: MBE/WBE: December 10, 2020 – Council approved an amendment to Chapter 6-4 which repealed the enforcement process and penalties for water conservation violations, reverting the process and penalty amounts of such violations to those described in Chapter 2-13. March 9, 2022 – To be reviewed by the Water & Wastewater Commission March 22, 2022 – To be reviewed by the Resource Management Commission. N/A In addition to many incentive programs, Austin Water employs a wide range of ordinances intended to reduce potable water demand by city residents and businesses. On December 10, 2020, City Council approved City Code amendments that removed the administrative enforcement and penalty section of Chapter 6-4 -Water Conservation to defer to Chapter 2-13-23 – Administrative Adjudication of Violations. This change was intended to assure consistency in application of administration violations across the City. As a result, the current penalties for all water conservation ordinance violations are included in Chapter 2-13-23 (A). Current penalties in Chapter 2-13-23 (A) for all water conservation ordinance violations also apply to a broad range of building code and property maintenance violations, outlined below: Current Penalties (§2-13-23 (A)) Not less than First Violation Second violation Third or subsequent violation $250 $500 $750 The proposed ordinance will add a new Section 2-13-24 to provide new penalties for certain water conservation and onsite water reuse requirements. These delineations will provide a more nuanced approach to penalties, particularly for residential customers, first violations, and allows for escalated penalties as drought stage restrictions increase. Austin Water Conservation will develop standard operating guidance regarding recommended penalties within the penalty ranges for the hearing officer. Such recommendations will generally be based upon the severity of the violation. The new Section 2-13-24 will establish penalties for the specific water conservation ordinance violations in a number of categories including commercial water facility evaluations and requirements, general regulations and requirements, …
Infrastructure Funding Strategies Christina Romero, Financial Manager III March 9, 2022 Overview Legislation Update TWDB Loans Update • SWIFT Loan for Reuse Projects & Advanced Metering Infrastructure • Drinking Water & Clean Water State Revolving Fund (SRF) Projects • Aggregate Savings Future Projects for Potential TWDB Funding 3 Legislation Update $35.44 Billion to Texas Infrastructure Investment & Jobs Act (IIJA) • Signed into law by President Biden on November 15, 2021 • Texas to receive $35.44 billion from IIJA • Per EPA, TWDB to receive $2.9 billion allocated over 5 years: • Estimated 71% of funds for Drinking Water State Revolving Fund • Estimated 29% of funds for Clean Water State Revolving Fund • Bureau of Reclamation, $8.3 billion allocated over 5 years Highways Public Transit Water Airports Bridges Electric Car Charging Network Broadband Wildfire Prevention Cybersecurity $ 26.9 B $ 3.3 B $ 2.9 B $ 1.9 B $ 0.5 B $ 0.4 B $ 0.1 B $ 53 M $ 42 M Source: Texas Will Benefit from the Long-Awaited Infrastructure Bill | Dallas Regional Chamber (dallaschamber.org) 4 TWDB SWIFT & SRF Loans SWIFT: • Reuse Projects - $65,605,000 • Advanced Metering Infrastructure - $80,195,000 DWSRF: CWSRF: • North Austin Reservoir and Pump Station - $43,200,000 • Ullrich WTP Pump Station Electrical Feed - $24,630,000 • Walnut Creek WWTP Pumping & Sludge Thickener - $42,300,000 • SAR WWTP Electrical Substation - $10,700,000 Aggregate Loan Savings 90 80 70 60 50 40 30 20 10 ) $ ( s r a l l o D f o s n o i l l i M TWDB Debt Service Loan Savings Loan Amount PV Savings $4.5 $45.2 2018 $2.0 $20.4 2017 $5.8 $21.2 2020 $.3 $3.0 2019 Fiscal Year $13.3 $71.1 $8.0 $36.8 2021 2022 $266.6 Million in TWDB Commitments (approved project amounts) $197.7 Million in Loan Closings To-Date $34 Million in Present Value Savings To-Date 6 Future Projects for Potential TWDB Funding SWIFT • Aquifer Storage and Recovery Drinking Water SRF • Ullrich WTP On-site Generation of Chlorine & Ammonium Sulfate Conversion, McNeil Road Water Transmission Main, Center Street Pump Station Replacement & Electrical Improv, South I-35 Elevated Water Tank, Southwest Parkway Southwest B Elevated Reservoir, Travis Heights Reclaimed Water Main, Galvanized Water Service Line Replacement Program Clean Water SRF • Walnut Creek WWTP Headworks Improvements, Primary Clarifier & Flow …
Winter Storm Uri Implementation Plan QUARTERLY UPDATE Water & Wastewater Commission | March 9, 2022 Presentation Overview Prioritization, Implementation and Reporting Community Outreach and Messaging Winterization of Operations Stephanie Sue, P.E. Water Treatment Operations Manager Emergency Management Anna Bryan-Borja Assistant Director of Business Services Infrastructure Improvements Priorities Shay Ralls Roalson, P.E. Assistant Director of Engineering Services 2 Prioritization, Implementation & Reporting Prioritization – Commission Working Group Recommendations Implementation – Executive Chaired Teams • Community Outreach and Messaging (AD Randi Jenkins) • Operations (AD Rick Coronado) • CIP Projects (AD Shay Ralls-Roalson) • Emergency Management (AD Anna Bryan-Borja) • Systems Planning (AD Kevin Critendon) • Master Steering Committee (Director Greg Meszaros) Reporting • Quarterly Austin Water Oversight Committee Meetings • Quarterly Commission Meetings Example - 2018 Colorado River Flood 3 Status of Recommendations, as of March 2022 Parent Level Recommendation Count Percentage 43 28 8 79 54% 35% 10% 100% Status Completed Ongoing Not Started Grand Total 4 Community Outreach and Messaging 5 Communications Strategies Key Recommendations Adjust and enhance Winter Weather Preparedness messaging Increase use of My ATX Water portal notifications during emergencies Conduct targeted outreach to multi-family properties Enhance guidance and training for use of public notification systems 6 Winter Weather Preparedness Materials Tips, Social Posts, Notifications in 6 languages Toolkit Distribution Educational Videos and Tools 7 Additional Actions Underway Notifications Improvements • Warn Central Texas – preloaded service area maps • My ATX Water – staff cross-training, Standard Operating Procedures Media Coordination • Updates timed to align with news cycle • Radio ads convert to emergency messaging 3-1-1 Coordination • Service request routing improvements Multifamily Outreach • Winter Preparedness e-newsletter developed with Austin Energy • Quarterly communications planned 8 Service Outage Map 9 Emergency Management 10 Emergency Response Plan Updated Revised Emergency Response Plan includes: Extreme Cold Response Plan Decision Matrices: • Extreme Cold Conditions • General Operations Conditions Enhanced Emergency Communications Emergency Alternate Drinking Water Supplies Added Data on Wastewater Facilities Emergency Water Use Restrictions Procedures 11 Emergency Supplies Hub Warehouse Equipped for Incidents and Emergencies • Shelter in Place Supplies for staff: cots, blankets, meals ready to eat, bottled water, and hygiene kits • Emergency water distribution supplies for customers: bottled water, water totes, fire hydrant adaptors Two Potable Water Trucks Delivered …
Water & Wastewater Commission Regular Meeting Minutes March 9, 2022 APPROVED: April 13, 2022 The Water and Wastewater Commission convened in a regular called meeting on March 9, 2022, at Austin Energy Headquarters, 4815 Mueller Boulevard in Austin, Texas and via videoconference. AGENDA Commissioners: William Moriarty (Mayor) Jesse Penn (District 1) Alex Navarro (District 2) Travis Michel (District 3) Chien Lee, Chair (District 4) Christianne Castleberry, Vice Chair (District 5) Vacant (District 6) Judy Musgrove (District 7) Christy Williams (District 8) Grant Fisher (District 9) Susan Turrieta (District 10) Commissioners in Attendance: William Moriarty, Jesse Penn, Alex Navarro, Travis Michel, Chien Lee, Christianne Castleberry, Judy Musgrove, Christy Williams, Grant Fisher, Susan Turrieta CALL TO ORDER The meeting was called to order at 6:12 p.m. by Chair Lee. PUBLIC COMMUNICATION: GENERAL There were no registered speakers for Public Communication. A. APPROVAL OF MINUTES The minutes from the February 16, 2022 Water and Wastewater regular called meeting were approved on a 9-0 vote on Commissioner Moriarty’s motion and Commissioner Michel’s second with Commissioner Turrieta off the dais and one vacancy. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to negotiate and execute a contract with Eurofins Abraxis, Inc. to provide consumable test kits for water monitoring analysis, for a term of five years in an amount not to exceed $500,000. Recommended by the Water and Wastewater Commission on a 9-0 vote on Commissioner Moriarty’s motion and Commissioner Musgrove’s second with Commissioner Turrieta off the dais and one vacancy. 2. Recommend approval to award a contract with Chemrite, Inc. to provide liquid sodium permanganate, for a term of five years in the amount not to exceed $4,109,500. Recommended by The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY users route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact Blanca Madriz at Blanca.Madriz@austintexas.gov. the Water and Wastewater Commission on a 9-0 vote on Commissioner Moriarty’s motion and Commissioner Musgrove’s second with Commissioner Turrieta off the dais and one vacancy. 3. Recommend approval …
Water and Wastewater Commission February 16, 2022 — 6:00 p.m. Austin Energy Headquarters 4815 Mueller Boulevard Austin, Texas Some members may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live For more information go to: http://www.austintexas.gov/wwc Public comment will be allowed in-person or remotely by telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. To register, call or email the board liaison at 512-972-0115 or Blanca.Madriz@austintexas.gov . Citizens wishing to speak in person on the agenda and non-agenda related items must sign up at least ten minutes before the meeting is called to order. Commissioners: William Moriarty (Mayor) Jesse Penn (District 1) Vacant (District 2) Travis Michel (District 3) CALL TO ORDER Chien Lee, Chair (District 4) Christianne Castleberry, Vice Chair (District 5) Vacant (District 6) Judy Musgrove (District 7) Christy Williams (District 8) Grant Fisher (District 9) Susan Turrieta (District 10) PUBLIC COMMUNICATION: GENERAL The first 10 speakers who register to speak will be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. A. APPROVAL OF MINUTES 1. Approval of minutes from the January 12, 2022, Water & Wastewater Commission regular meeting. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to negotiate and execute a contract with PSI Water Technologies, Inc. to provide electrolytic cells for a term of two years, in an amount not to exceed $180,000. 2. Recommend approval for an amendment to a contract with Bermex, Inc. for continued manual meter reading services, to increase the amount by $15,427,110 and to extend the term by four years, for a revised total contract amount not to exceed $32,927,110. 3. Recommend approval to award and execute a construction contract with Matous Construction, Ltd., for the Davis and Handcox WTP Polymer Feed System (2018 Flood Resiliency Improvements) project in the amount of $8,149,830 plus a $814,983 contingency, for a total contract amount not to exceed $8,964,813. (Districts 6, 10) The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, …
Water & Wastewater Commission Review and Recommendation Health and Environment, Safety February 16, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services Department March 3, 2022 COA Strategic Direction: Client: Rick Coronado Agenda Item Recommend approval to negotiate and execute a contract with PSI Water Technologies, Inc. to provide electrolytic cells for a term of two years, in an amount not to exceed $180,000. Amount and Source of Funding Funding in the amount of $60,000 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Sole Source. N/A Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: February 16, 2022 – To be reviewed by the Water and Wastewater Commission. Sole source contracts are exempt from the City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established. The contract will provide the City with electrolytic cells to generate sodium hypochlorite for drinking water disinfection. Disinfection is a critical process of drinking water treatment for the City. PSI Water Technologies Inc. is the manufacturer of the sodium hypochlorite generator, and these cells are components inside the generator. Each generator contains 10 electrolytic cells. The contractor will complete all replacement work on the cells. The technology for the generator and cells is proprietary to PSI Water Technologies Inc. who have technicians in the Texas area to provide support.
Water & Wastewater Commission Review and Recommendation Government that Works for All February 16, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services Department March 24, 2022 COA Strategic Direction: Client: Randi Jenkins Agenda Item Recommend approval for an amendment to a contract with Bermex, Inc. for continued manual meter reading services, to increase the amount by $15,427,110 and to extend the term by four years, for a revised total contract amount not to exceed $32,927,110. Amount and Source of Funding Funding is available in the Fiscal Year 2021-2022 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Contract Amendment Prior Council Action: Boards and Commission Action: MBE/WBE: May 4, 2017 – Council approved the original contract, item 26, on a 10-0 vote with Council Member Garza absent. February 14, 2022 - To be reviewed by the Electric Utility Commission February 16, 2022 – To be reviewed by the Water and Wastewater Commission. reviewed for subcontracting opportunities This contract was in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods and services required for this contract, there were insufficient subcontracting opportunities and no availability of M/WBEs; therefore, no subcontracting goals were established. The proposed amendment will provide continued manual meter reading services and photo capture for water and electric utility meters, as well as other meter related activities. The solution comprises all software, hardware, labor, vehicles, and related equipment. These services are necessary for accurate and timely billing to utility customers. The City is converting the majority of Austin Water manually-read meters to a remote Advance Metering Infrastructure (AMI) that is anticipated to be complete by December 31, 2025. Continued service with Bermex, Inc. until the AMI conversion is complete, minimizes technical risks and is the most cost-effective option for the City. Contract Detail: Contract Term Initial Term Extension Option 1 Extension Option 2 Extension Option 3 Extension Option 4 Proposed Amendment TOTAL Length of Term Current Contract Authorization Requested Additional Authorization Revised Total Authorization 1 yr. 1 yr. 1 yr. 1 yr. 1 yr. 4 yrs. 9 yrs. $ 3,500,000 $ 3,500,000 $ 3,500,000 $ 3,500,000 $ 3,500,000 $ 17,500,000 $ 15,427,110 $ 15,427,110 $ 3,500,000 $ 3,500,000 $ 3,500,000 $ 3,500,000 $ 3,500,000 $ 15,427,110 $32,927,110 Note: Contract Authorization amounts are based on the City's estimated …
Water & Wastewater Commission Review and Recommendation Safety COA Strategic Direction: February 16, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services Department Shay Ralls Roalson March 3, 2022 Client: Agenda Item Recommend approval to award and execute a construction contract with Matous Construction, Ltd., for the Davis and Handcox WTP Polymer Feed System (2018 Flood Resiliency Improvements) project in the amount of $8,149,830 plus a $814,983 contingency, for a total contract amount not to exceed $8,964,813. (Districts 6, 10) Funding is available in the Fiscal Year 2021-2022 Capital Budget of Austin Water. Amount and Source of Funding Lowest responsive bid of three bids received through a competitive Invitation for Bid solicitation. N/A February 16, 2022 — To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 27.94% MBE and 1.57% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: In October 2018, the City of Austin experienced a flood event that resulted in significant and persistent changes in the raw water quality to its three Water Treatment Plants (WTPs). The flood event resulted in raw water quality characterized by higher turbidity and total organic carbon concentrations, and lower alkalinity and hardness than historically observed at the WTPs. The change in water quality hindered the ability to operate the water treatment plants at full capacity while complying with federal and state drinking water regulations and City water quality goals. The Davis and Handcox WTP polymer feed system project will provide resiliency to the water treatment process at the Davis and Handcox WTPs that will give the capability to treat water to the Utility’s and TCEQ’s drinking water quality standards during adverse and unforeseen higher turbidity conditions. The polymer feed systems at the Davis and Handcox facilities will augment a similar system already in place at the Ullrich WTP. This item includes three allowances. The allowance of $175,000 will be used for the Davis WTP filter aid polymer piping to the recarbonation basins. The allowance of $293,520 will be used for the Davis WTP metering pump skids. The allowance of $86,310 will be used for the Handcox WTP metering pump skids. An allowance is an amount that is specified and included in the construction contract or specifications for a certain item(s) of …
Water & Wastewater Commission Review and Recommendation Health and Environment COA Strategic Direction: February 16, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services Shay Ralls Roalson March 3, 2022 Client: Agenda Item Recommend approval to negotiate and execute an amendment to the professional services agreement with Black & Veatch Corp. for professional engineering services for the Walnut Creek Primary Clarifier and Flow Equalization Basin Rehab project in an amount not to exceed $4,100,000, for a total contract amount not to exceed $5,100,000. (District 1) Funding is available in the Fiscal Year 2021-2022 Capital Budget of Austin Water. Amount and Source of Funding Original contract was awarded through a qualifications-based selection process. December 9, 2021 – Council approved the use of the Construction Manager-at-Risk method of contracting. March 26, 2020 – Council approved negotiation and execution of a professional services agreement with Black & Veatch Corp. for the Walnut Creek Primary Clarifier and Flow Equalization Basin Rehab project. February 16, 2022 – To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program). Current participation to date is 11.04% MBE and 2.54% WBE. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: Walnut Creek Wastewater Treatment Plant (WWTP) is permitted to treat and discharge an average daily flow of 75 million gallons per day (MGD) and a 2-hour peak flow of 165 MGD. Treated plant effluent is discharged into the Colorado River. A portion is used for non-potable water (NPW) on the plant site and supplies much of the City’s growing Water Reclamation Initiative (WRI) program. Primary Treatment Complex (PTC) No. 1 is original to the 1977 construction, and PTC No. 2 was added in the late 1980s. The purpose of this project is to rehabilitate and make improvements to the PTCs. Each PTC consists of two trains of primary clarifiers and in-line flow equalization basins (FEBs). Raw wastewater flows through the primary clarifiers, then continues to the in- line FEBs. Settled wastewater is pumped to secondary treatment, and solids from the primary clarifiers are pumped to Hornsby Bend Biosolids Management Plant. Most of the mechanical and other components in PTC No. 1 and No. 2 are beyond their useful life. An amendment to the professional services agreement is required to move the project forward into final design phase. …
Feb 2022 Boil Water Notice Austin Water and Wastewater Commission | February 16, 2022 Opening Comments Greg Meszaros Austin Water Director 2 Operations Overview Rick Coronado, P.E. Assistant Director, Operations 3 WHAT HAPPENED Crews were filling a basin with water to begin treatment • A mixture of water and processed solids was added to “seed” the basin • This is a high turbidity mixture that is typically stopped after a few hours “Seeding” was not stopped and continued for most of the night Alarms and sample tests indicating high turbidity were recorded 4 WHAT HAPPENED High turbidity water moved into water filters Filters removed particles and produced water that met regulatory standards until they clogged Multiple filters exceeded turbidity standards and entered the clearwells (underground storage tanks) 5 WHAT HAPPENED Supervisory staff were notified to assess situation Plant was shut down Production was ramped up at Davis and Handcox to keep water flowing to customers Water pressure and disinfection parameters remained consistent and within regulatory standards during this time 6 Davis Water Treatment Plant Handcox (WTP4) Water Treatment Plant INITIAL ACTIONS UNDERWAY Meetings have been held with plant staff at each water treatment plant (Ullrich, Davis, Handcox) Examining process control protocols Examining training protocols Reviewing alarm, testing & notification procedures for improvements 7 Questions
Water & Wastewater Commission Regular Meeting Minutes February 16, 2022 APPROVED: March 9, 2022 The Water and Wastewater Commission convened in a regular called meeting on February 16, 2022, at Austin Energy Headquarters, 4815 Mueller Boulevard in Austin, Texas and via videoconference. AGENDA Commissioners: William Moriarty (Mayor) Chien Lee, Chair (District 4) Jesse Penn (District 1) Vacant (District 2) Travis Michel (District 3) Commissioners in Attendance: William Moriarty, Jesse Penn, Travis Michel, Chien Lee, Christianne Castleberry, Judy Musgrove, Christy Williams, Grant Fisher, Susan Turrieta Christianne Castleberry, Vice Chair (District 5) Vacant (District 6) Judy Musgrove (District 7) Christy Williams (District 8) Grant Fisher (District 9) Susan Turrieta (District 10) CALL TO ORDER The meeting was called to order at 6:04 p.m. by Chair Lee. PUBLIC COMMUNICATION: GENERAL There were no registered speakers for Public Communication. A. APPROVAL OF MINUTES The minutes from the January 12, 2022, Water and Wastewater Commission regular called meeting were approved on a 9-0 vote on Vice-Chair Castleberry’s motion and Commissioner Turrieta’s second with two vacancies. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to negotiate and execute a contract with PSI Water Technologies, Inc. to provide electrolytic cells for a term of two years, in an amount not to exceed $180,000. Recommended by the Water and Wastewater Commission on a 9-0 vote on Commissioner Michel’s motion and Commissioner Turrieta’s second with two vacancies. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY-users route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact Blanca Madriz at Blanca.Madriz@austintexas.gov. Water & Wastewater Commission Regular Meeting Minutes February 16, 2022 APPROVED: March 9, 2022 2. Recommend approval for an amendment to a contract with Bermex, Inc. for continued manual meter reading services, to increase the amount by $15,427,110 and to extend the term by four years, for a revised total contract amount not to exceed $32,927,110. Recommended by the Water and Wastewater Commission on a 9-0 vote on Vice-Chair Castleberry’s motion and Commissioner Fisher’s second with two vacancies. …
Water and Wastewater Commission January 12, 2022 — 6:00 p.m. Austin Energy Headquarters 4815 Mueller Boulevard Austin, Texas For more information go to: http://www.austintexas.gov/wwc Chien Lee, Chair (District 4) Christianne Castleberry, Vice Chair (District 5) William Atallah (District 6) Judy Musgrove (District 7) Commissioners: William Moriarty (Mayor) Jesse Penn (District 1) Vacant (District 2) Travis Michel (District 3) CALL TO ORDER CITIZEN COMMUNICATION: GENERAL The first 10 speakers who register to speak will be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. A. APPROVAL OF MINUTES Christy Williams (District 8) Grant Fisher (District 9) Susan Turrieta (District 10) 1. Approval of minutes from the December 1, 2021, Water & Wastewater Commission regular meeting. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to negotiate and execute a contract with ETC Institute to provide survey services, for a term of five years for a total contract amount not to exceed $4,500,000. Austin Water’s requested authorization is $200,000. 2. Recommend approval to award two contracts with Beard Integrated Systems, Inc. and SI Mechanical LLC for plumbing services, each for a term of five years in an amount not to exceed $37,475,000 divided among the contractors. Austin Water’s total requested authorization is $1,250,000. 3. Recommend approval to award a contract with D.H. Pace Company, Inc. d/b/a Door Control Services for automatic door maintenance, repair, replacements, and inspection services, for a term of five years in an amount not to exceed $2,550,000. Austin Water’s total requested authorization is $1,250,000. 4. Recommend approval to negotiate and execute various multi-term cooperative contracts to provide vehicles and equipment, each for up to three years for total contract amounts not to exceed $966,000 divided among the contractors. Austin Water’s total requested authorization is $120,000. 5. Recommend approval to negotiate and execute a contract with KorTerra, Inc. to provide application service provider hosting services for underground utility location, for a term of five years in an amount not to exceed $400,000. Austin Water’s requested total authorization is $195,000. 6. Recommend approval to award a contract with Polydyne Inc. to provide cationic polymer for a term of five years, in the amount not to exceed $2,739,200. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with …
Water & Wastewater Commission Review and Recommendation Government That Works for All January 12, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services Department - Purchasing COA Strategic Direction: January 27, 2022 Client: Randi Jenkins Agenda Item Recommend approval to negotiate and execute a contract with ETC Institute to provide survey services, for a term of five years for a total contract amount not to exceed $4,500,000. Austin Water’s total requested authorization is $200,000. Amount and Source of Funding Funding is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract terms is contingent upon available funding in future budgets. The Financial Services Department issued a Request for Qualification Statements (RFQS) 5000 LMI4000 for these services. The solicitation issued on July 19, 2021, and it closed on August 10, 2021. Of the four offers received, the recommended contractor submitted the best evaluated responsive offer. A complete solicitation package, including a log of offers received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A January 12, 2022 — To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide identification and implementation of streamlined survey services for City departments to improve municipal government operations. The City has over 40 departments and offices that serve every member of the Austin community. Addressing changing needs and opinions requires research and insights collected from the community. Surveys on various topics throughout the year will require thoughtful research and efforts to avoid survey fatigue. The City has long contracted for the administration of an annual community survey. This survey is used to understand opinions and priorities for City programs and services as well as understanding the current perception of City government. In addition to this survey, City departments such as Austin Code, Communications and Public Information, and Development Services conduct needs and opinions surveys focused on their specific programs, services, and/or customers and stakeholders. As a result, in many cases a survey may already exist and require little to no assistance for updates or design changes before …
Water & Wastewater Commission Review and Recommendation Government that Works for All, Health and Environment COA Strategic Direction: January 12, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services Department Anna Bryan-Borja January 27, 2022 Client: Agenda Item Recommend approval to award two contracts with Beard Integrated Systems, Inc. and SI Mechanical LLC for plumbing services, each for a term of five years in an amount not to exceed $37,475,000 divided among the contractors. Austin Water’s total requested authorization is $1,250,000. Amount and Source of Funding Funding is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. The Financial Services Department issued an Invitation for Bids (IFB) 5000 JOG1021 for these services. The solicitation issued on August 23, 2021 and it closed on October 5, 2021. Of the six offers received, the recommended contractors submitted the lowest responsive offers. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A January 10, 2022 – To be reviewed by the Electric Utility Commission. January 12, 2022 – To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: to pipe routing, These contracts will provide routine plumbing preventative maintenance and repair services on an as-needed basis for all City departments and over 300 City-owned facilities. Other services provided under this contract are plumbing replacement and installations of like items of similar purpose, projects including additions and modifications isolation valves, plumbing cleanouts, hydronic plumbing/piping, and emergency repairs. No structural, architectural, or mechanical engineering changes or services will be rendered under this contract, nor will the contract be utilized for new construction. These contracts will replace three existing contracts, the earliest of which expires on March 30, 2022. The requested authorization amount was determined using departmental estimates based on historical spend and future usage. The recommended contractors are not the current providers for these services. If a contract is not secured, plumbing repairs to City facilities may be delayed leading …
Water & Wastewater Commission Review and Recommendation Government that Works for All COA Strategic Direction: January 12, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services Department Anna Bryan-Borja January 27, 2022 Client: Agenda Item Recommend approval to award a contract with D.H. Pace Company, Inc. d/b/a Door Control Services for automatic door maintenance, repair, replacements, and inspection services, for a term of five years in an amount not to exceed $2,550,000. Austin Water’s total requested authorization is $1,250,000. Amount and Source of Funding Funding is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. The Financial Services Department issued an Invitation for Bids (IFB) 5000 JOG1022 for these services. The solicitation issued on October 4, 2021 and it closed on November 4, 2021. The recommended contractor submitted the only responsive offer. A complete solicitation package, including a tabulation of the bid received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A January 12, 2022 – To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide automatic door maintenance, repair, replacements, and inspection services for all City departments with automatic entry and exit doors that are motorized to open or close by a sensor. In addition, the contract will cover doors that may require repairs due to wear and tear and provide services for new City facilities. Technicians are required to be trained and certified by the American Association of Automatic Door Manufacturers to ensure the safe use of automatic doors. This contract will replace an existing contract which expires on February 8, 2022. The requested authorization amount was determined using departmental estimates based on historical spend and future usage. The recommended contractor is not the current provider for these services. If the City is unable to secure the contract, the City will not have a reliable source for automatic door maintenance and repair services. This will force the City to procure these services on the open market which could result …
Water & Wastewater Commission Review and Recommendation Mobility COA Strategic Direction: January 12, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services Joseph Gonzales January 27, 2022 Client: Agenda Item Recommend approval to negotiate and execute various multi-term cooperative contracts to provide vehicles and equipment, each for up to three years for total contract amounts not to exceed $966,000 divided among the contractors. Austin Water’s total requested authorization is $120,000. Amount and Source of Funding Funding is available in the Fiscal Year 2021-2022 Capital Budget of Austin Water. Funding for the remaining contract terms is contingent upon available funding in future budgets. Multiple cooperative purchase programs were reviewed for these goods. The Financial Services Department has determined this cooperative purchase program best meets the needs of the department to provide the goods required at the best value for the City. N/A January 12, 2022 – To be reviewed by the Water and Wastewater Commission. These procurements were reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods there were no subcontracting required opportunities; therefore, no subcontracting goals were established. these procurements, for Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: These contracts will provide Fleet Mobility Services the ability to purchase new and replacement vehicles, trailers, and equipment. These items will be added to the City’s fleet for use by various departments. The vehicles and pieces of equipment purchased on these contracts meet the purchase recommendations made by the Fleet Officer, affected department directors, and Assistant City Managers (ACMs). ACM approval is required for all new additions to the City’s fleet prior to any procurement actions. For replacement units, Fleet Mobility Services reviews a list of vehicles and equipment and determines if they are eligible for replacement based on mileage, hours of use, and maintenance costs. Fleet Service Center Managers have inspected each vehicle and piece of equipment to be replaced and determined that the mileage or hours of use on each vehicle and piece of equipment proposed for replacement cannot be increased without risking a significant increase in repair costs and loss of productivity due to downtime. The department’s recommendations for vehicles and equipment have been reviewed by a Fleet Service Center Manager to ensure the new or replacement vehicles and equipment are appropriate for the specified use. New units must be put …
