B4 # 22-1820 Water &Wastewater Commission: May 11, 2022 Council: May 19, 2022 ..Body Posting Language ..Title Recommend approval to negotiate and execute a professional services agreement with the following 11 staff recommended firms (or other qualified respondents) for Request for Qualifications Solicitation No. CLMP333, Cobb Fendley and Associates, Inc.; Stantec Consulting Services, Inc.; Miller Gray, LLC (WBE);Doucet and Associates, Inc. (WBE); MWM Design Group, Inc. (WBE); Kimley-Horn and Associates, Inc.; HDR Engineering, Inc.; Weston Solutions, Inc.; Atkins North America, Inc.; Halff Associates, Inc.; and LJA Engineering, Inc. for Engineering Services for the 2022 Small Diameter Water and Wastewater Pipeline Engineering Services Rotation List in an amount not to exceed $12,000,000. MWBE This contract will be awarded in compliance with City Code Chapter 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 15.80% MBE and 15.80% WBE participation. Lead Department Financial Services Department. Managing Department Capital Contracting. Client Assistant Director of Engineering Services, Shay Ralls Roalson. Fiscal Note Funding is available in the Capital Budget of the Austin Water Department. Purchasing Language: Staff recommendation is based on the 11 most qualified firms out of 46 firms evaluated through the City’s qualification-based selection process. Council Committee, Boards and Commission Action: May 11, 2022 – To be reviewed by the Water and Wastewater Commission. Additional Backup Information: As a standard business practice, the City routinely engages the services of professional engineering firms to perform analysis, design and support services associated with construction or improvement of City capital assets. Rotation List contracting allows the city to always have a group of qualified consultants available to perform a specific type of recurring work in a timely manner to meet the project and operational needs of the City. Prior to issuing, this solicitation was reviewed by the City’s Rotation List Advisory Committee, which is made up of staff from Capital Contracting, Small and Minority Business Resource Department, Public Works Department, and Austin Water Department. The total authorization amount, the number of firms to be recommended for selection, and the authorization amount per firm were discussed and reviewed by the Committee. The Austin Water Department expects that user departments will require these services to meet current and future Engineering needs. The City currently has a Small Diameter Water and Wastewater Pipeline rotation list agreement with 11 firms B4 # 22-1820 Water &Wastewater Commission: May 11, 2022 Council: May 19, 2022 …
B5 # 22-1821 Water &Wastewater Commission: May 11, 2022 Council: May 19, 2022 ..Body Posting Language ..Title Recommend approval to negotiate and execute a professional services agreement with the following 11 staff recommended firms (or other qualified respondents) for Request for Qualifications Solicitation No. CLMP331: Jacobs Engineering Group, Inc.; Pape-Dawson Consulting Engineers, Inc. dba Pape-Dawson Engineers, Inc.; Parson Water & Infrastructure, Inc.; K Friese & Associates, Inc. (WBE); CAS Consulting & Services, Inc.(MBE); AECOM Technical Services, Inc.; CP&Y, Inc.; CDM Smith, Inc.; BGE, Inc.; Freese and Nichols, Inc. and Lockwood, Andrews & Newnam, Inc. for engineering services for the 2022 Large Diameter Water and Wastewater Pipeline Engineering Services Rotation List in an amount not to exceed $24,000,000. MBE/WBE This contract will be awarded in compliance with City Code Chapter 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 15.80% MBE and 15.80% WBE participation.] Lead Department Financial Services Department. Managing Department Capital Contracting. Client Department Assistant Director of Engineering Services, Shay Ralls Roalson. Fiscal Note Funding is available in the Capital Budget of the Austin Water Department. Purchasing Language: Staff recommendation is based on the 11 most qualified firms out of 36 firms evaluated through the City’s qualification-based selection process. Council Committee, Boards and Commission Action: May 11, 2022 – To be reviewed by the Water and Wastewater Commission. Additional Backup Information: As a standard business practice, the City routinely engages the services of professional engineering firms to perform analysis, design and support services associated with construction or improvement of City capital assets. Rotation List contracting allows the City to always have a group of qualified consultants available to perform a specific type of recurring work in a timely manner to meet the project and operational needs of the City. Prior to issuing, this solicitation was reviewed by the City’s Rotation List Advisory Committee, which is made up of staff from Capital Contracting, Small and Minority Business Resource Department, Public Works Department, and Austin Water Department. The total authorization amount, the number of firms to be recommended for selection, and the authorization amount per firm were discussed and reviewed by the Committee. Austin Water Department will require these services to meet current and future engineering services’ needs. The City currently has a Large Diameter Water and Wastewater Pipeline rotation list agreement with 11 firms B5 # 22-1821 Water &Wastewater Commission: May 11, 2022 Council: …
B6 # 22-1969 Water &Wastewater Commission: May 11, 2022 Council: June 9, 2022 ..Body Posting Language ..Title Recommend approval to negotiate and execute a professional services agreement with the following 7 staff recommended firms (or other qualified respondents) for Request for Qualifications Solicitation No. CLMP329: Harutunian Engineering, Inc. (WBE), CP&Y, Inc., Arcadis US, Inc., Jacobs Engineering Group, Inc., Black & Veatch Corp, Alan Plummer Associates, Inc., and Signature Automation, LLC (MBE), for engineering services for the 2022 Austin Water SCADA Services Rotation List in an amount not to exceed $10,000,000.00. MWBE This contract will be awarded in compliance with City Code Chapter 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 7.20% MBE and 2.91% WBE participation. Lead Department Financial Services Department Managing Department Capital Contracting Client Assistant Director of Engineering Services, Shay Ralls Roalson Fiscal Note Funding is available in the Capital Budget of the Austin Water Department. Purchasing Language: Staff recommendation is based on the seven most qualified firms out of nine firms evaluated through the City’s qualification-based selection process. Council Committee, Boards and Commission Action: May 11, 2022 – To be reviewed by the Water and Wastewater Commission. Additional Backup Information: As a standard business practice, the City routinely engages the services of professional engineering firms to perform analysis, design and support services associated with construction or improvement of City capital assets. Rotation List contracting allows the City to always have a group of qualified consultants available to perform a specific type of recurring work in a timely manner to meet the project and operational needs of the City. Prior to issuing, this solicitation was reviewed by the City’s Rotation List Advisory Committee, which is made up of staff from Financial Service Department – Capital Contracting (FSD-CC), Small and Minority Business Resource Department (SMBR), Public Works Department (PWD), and other user departments. The total authorization amount, the number of firms to be recommended for selection, and the authorization amount per firm were discussed and reviewed by the Committee. FSD-CC expects that user departments will require these services to meet current and future engineering services’ needs. Austin Water (AW) has in operation several Supervisory Control and Data Acquisition (SCADA) systems used to monitor and control the various water and wastewater facilities including: water and wastewater treatment plants, water distribution pump stations and reservoirs, and wastewater collection lift stations. This Rotation List will …
B7 # 22-1972 Water &Wastewater Commission: May 11, 2022 Council: June 9, 2022 ..Body Posting Language ..Title Recommend approval to award and execute a construction contract with PGC General Contractors, LLC, for the Ullrich Water Treatment Plant Process Drain and Support Systems Improvements project in the amount of $13,967,260 plus a $1,396,726 contingency, for a total contract amount not to exceed $15,363,986. (District 8) MWBE This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) through the achievements of Good Faith Efforts with 7.57% MBE and 0.17% WBE participation. Lead Department Financial Services Department Managing Department Public Works Department Client Assistant Director of Engineering Services, Shay Ralls Roalson Fiscal Note Funding is available in the Capital Budget of Austin Water. Purchasing Language: Lowest responsive bid of two bids received through a competitive Invitation for Bid solicitation. Council Committee, Boards and Commission Action: May 11, 2022 – To be reviewed by the Water and Wastewater Commission. Additional Backup Information: The City operates three major water treatment plants (WTPs): Ullrich WTP, Davis WTP, and Handcox WTP. The Ullrich WTP has a firm treatment capacity of 167 million gallons per day. It includes numerous operational processes that were constructed and expanded in various projects since the plant was constructed. The Process Drain and Support Systems Improvements (PD&SSI) project addresses operational and maintenance improvements across several areas of the plant. The purpose of this project is to make various upgrades to the Ullrich WTP that will improve operational efficiency, resiliency, and safety. New high-pressure flush water pumps will be installed for basin maintenance, including a new electrical building and mechanical equipment. Improvements to solids transfer piping will relocate operating valves to a safer, more accessible location for daily operations. Site improvements will include additional parking and an enclosed containment basin to store storm water and improve the existing chemical spill containment system. A new potable water line will be constructed to supply the centrifuge building as well as new safety showers. Additional improvements include HVAC condensate piping and an evaluation of the plant air system. This item includes four allowances. The allowance of $75,000 will be used to unclog drain piping. The allowance of $25,000 will be used to replace valves. The allowance of $125,000 will be used for additional security and communication cabling. The allowance of $25,000 will be used for asphalt …
B8 # 22-1872 Water &Wastewater Commission: May 11, 2022 Council: June 9, 2022 ..Body Posting Language ..Title Recommend approval to negotiate and execute a financing agreement with the Texas Water Development Board (TWDB) for a 20-year low-interest loan in the amount of $18,000,000 through TWDB’s State Water Implementation Fund for Texas (SWIFT) loan program, for the implementation of Austin Water’s Advanced Metering Infrastructure (AMI) program, aka Austin’s Smart Water Meter System (My ATX Water). Lead Department Austin Water. Client Assistant Director of Financial Services, Joseph Gonzales. Fiscal Note Funding for the agreement is contingent upon available funding in future budgets. Council Committee, Boards and Commission Action April 21, 2016 - Council authorized the City Manager to apply for funding from the TWDB for a 20-year SWIFT loan, not to exceed $80,195,000, for the development and implementation of Austin Water’s AMI project. December 7, 2017 - Council approved a consulting services contract with West Monroe Partners, LLC for advanced metering infrastructure program management. February 20, 2020 - Council approved an amendment to the consulting services contract West Monroe Partners, LLC for three additional phases of consulting for the advanced metering infrastructure program. March 26, 2020 – Council authorized execution of a ten-year multi-term contract with Aclara Technologies, LLC and a five-year multi-term contract with Watersmart Software, Inc. for the advanced metering infrastructure program. May 20, 2021 – Council authorized negotiation and execution of a financing agreement with the TWDB for a 20-year low-interest loan in the amount of $18,000,000 through TWDB’s State Water Implementation Fund for Texas loan program, for the implementation of Austin Water’s Advanced Metering Infrastructure program. Council Committee, Boards and Commission Action: May 11, 2022 – To be reviewed by the Water and Wastewater Commission. Additional Backup Information: On July 21, 2016, the TWDB approved the City of Austin’s application for a low interest, multi-year loan in the amount of $80,195,000 through the State Water Implementation Fund for Texas (SWIFT) for the implementation of Austin Water’s Advanced Metering Infrastructure (AMI) project. This multi-year loan process involves several annual loan closings with potential adjustments to loan terms. This allows Austin Water to receive a funding commitment for the CIP projects, but to close on portions of the funding over a multi-year schedule. The financing agreements for the 2018 through 2020 loan transactions were approved by Council. On December 7, 2017, Council authorized Austin Water to negotiate and execute a …
B9 # 22-1945 Water &Wastewater Commission: May 11, 2022 Council: June 9, 2022 Posting Language ..Title Recommend approval to negotiate and execute a cost participation agreement with Gateway Oasis V LLC for the City to reimburse the developer for an amount not to exceed $9,766,500 for costs associated with the design and construction of an oversized water main and appurtenances related to Service Extension Request No. 4989 that will provide water service to a proposed manufactured home and recreational vehicle (RV) development located at 10203 Rodriguez Road. ..De Lead Department Austin Water. Client Assistant Director of Environmental, Planning & Development Services, Kevin Critendon. Fiscal Note Funding is contingent upon available funding in future budgets of Austin Water. Prior Council Action: N/A. Council Committee, Boards and Commission Action: May 11, 2022 – To be reviewed by the Water and Wastewater Commission. Additional Backup Information: The Dry Creek Ranch project consists of approximately 397 acres of land located at 10203 Rodriguez Road (the “Property”). The Property is located entirely within the City of Austin’s (the “City”) 2-mile Extra- Territorial Jurisdiction, Impact Fee Boundary, the Desired Development Zone, and the South Fork and Dry South Watersheds. A map of the property location is attached. Gateway Oasis V LLC (the “Owner”) is proposing to develop approximately 860 manufactured homes, 224 RV pads, and associated amenity spaces. The Owner requested that the City provide water utility service to the Property as proposed in Service Extension Request (SER) No. 4989. Wastewater service for each future lot within the Property is proposed by either utilizing an on-site sewage facility or a private package treatment plant. In accordance with Chapter 25-9 of the City Code, the City has asked the Owner to oversize the water main in order to serve additional properties within the South water pressure zone consistent with the City’s long range planning goals for this area. If approved by City Council, the City will cost participate in this construction project only to the extent of the City’s proportionate share of the oversized mains. The proposed oversized improvements include construction of: • approximately 24,100 feet of 36-inch water main from Thaxton Road and generally extending southeast along future East Slaughter Lane, southwest along FM 1625, and east to the Property. The City will reimburse the Owner for an overall total amount not to exceed $9,766,500 for hard costs and B9 # 22-1945 Water &Wastewater Commission: May …
B1 # 22-1829 Water &Wastewater Commission: May 11, 2022 Council: June 9, 2022 ..Body Posting Language ..Title Recommend approval to award a contract with WWaterTech Services, Inc. d/b/a WWaterTech, Inc. for two roll-off container filters, in an amount not to exceed $135,500. MBE/WBE This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Lead Department Financial Services Department. Client Assistant Director of Operations, Rick Coronado. Fiscal Note Funding is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Purchasing Language: The Financial Services Department issued an Invitation for Bids (IFB) 2200 SLW1064 for these goods. The solicitation was issued on February 7, 2022, and it closed on March 3, 2022. Of the two offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. Prior Council Action: N/A. Council Committee, Boards and Commission Action: May 11, 2022 – To be reviewed by the Water and Wastewater Commission. Additional Backup Information: The contract is for two roll-off container filters to be utilized by Austin Water. The containers are 25 cubic- yard, hard top, steel roll-off containers with filters. These containers are an essential part of dewatering sludge, clarifying liquids, phase separation, material recovery, and for the removal of rags in our wastewater treatment plants. They are utilized 24 hours a day, seven days a week to maintain compliance of landfill disposal regulations. The purchase will replace existing containers at the end of their service life, having been welded and repaired numerous times. Strategic Outcome(s): Health and Environment. ..Strategic Outcome(s) PRICE ANALYSIS Solicitations: 69 notices were sent, including 2 MBE and 0 WBE firms with no M/WBE a) firms responding. b) Cost Analysis: The proposed contract pricing is 53.9% higher than the previous purchase in 2019 with one BLS metric supporting 34.5% of the increase. However, this is a 29% decrease from the next qualified bidder.
B2 # 22-1931 Water &Wastewater Commission: May 11, 2022 Council: June 9, 2022 ..Body Posting Language ..Title Recommend approval to award a contract with Central Waste and Recycling, LLC d/b/a Central Waste and Recycling for grit removal services for roll-off containers, for a term of five years in an amount not to exceed $1,915,000. MWBE This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Lead Department Financial Services Department. Client Assistant Director of Operations, Rick Coronado. Fiscal Note Funding in the amount of $638,333 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Financial Services Department issued an Invitation for Bids (IFB) 2200 SLW1063 for these services. The solicitation was issued on February 21, 2022, and it closed on March 8, 2022. Of the two offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. Council Committee, Boards and Commission Action: May 11, 2022 – To be reviewed by the Water and Wastewater Commission. Additional Backup Information: The contract is for disposal services for materials collected at the South Austin Regional Wastewater Treatment Plant, the Walnut Creek Wastewater Treatment Plant, Collection Lift Stations, and the Hornsby Bend Biosolids Management Plant. The debris will be collected at the screening facilities, and the material collected will periodically be removed, hauled, and disposed of. The contractor will transport and dispose of the material in accordance with all Texas Commission on Environmental Quality, Environmental Protection Agency, and Texas Department of Transportation regulations. ..Strategic Outcome(s) The current contract expires on August 17, 2022. The requested authorization amount was determined using a departmental estimate based on historical spend and future usage. The recommended contractor is the current provider for these services. Strategic Outcome(s): Health and Environment. PRICE ANALYSIS Solicitations: 407 notices were sent, including 72 MBE and 12 WBE firms with no a) M/WBE firms responding. b) represented in the market. However, this is a 9.22% decrease from the next qualified bidder. Cost Analysis: The proposed contract …
Walnut Creek WWTP Update Shay Ralls Roalson, PE Charles Celauro, PE Rebecca Vento, PE May 11, 2022 Presentation Outline Walnut Creek WWTP Overview Capital Improvement Program Summary Notable Projects Conclusion Questions WALNUT CREEK WWTP OVERVIEW AW Wastewater by the Numbers Gravity Lines ≈ 2,900 Miles (15.3 Million Linear Feet) Manholes ≈ 59,000 Lift Stations ≈ 135 Force Mains ≈ 78 Miles (411,800 Linear Feet) Decentralized Package WWTPs = 8 Wastewater Treatment Plants = 2 Walnut Creek WWTP & South Austin Regional WWTP Biosolids Plant = 1 Hornsby Bend Biosolids Management Plant Current Permit & Flows Permitted flow • Average = 75 MGD • 2-hour peak = 165 MGD History • Original plant 1977 • Two major expansions in 1980s • Major expansion in 2005 2022 Walnut Projections (for "10 year" data set) Walnut Historical Influent Projection using 10 year avg gpcd Walnut Creek Permitted Capacity Projected Flows Reach Capacity 100% of Permitted Capacity (75 MGD) 90% of Permitted Capacity (67.5 MGD) 75% of Permitted Capacity (56.25 MGD) 100 90 80 70 60 50 40 30 20 10 ) D G M ( t n e u l f n I 0 1990 1995 2000 2005 2010 2015 2020 2025 2030 2035 2040 Updated February 2022 Capital Improvement Program Summary Strategic Investments Rehabilitation projects upgrade and modernize the existing facilities and equipment to extend the life of the treatment plant. Growth projects expand the treatment capacity to support the growth in Austin and meet new regulatory requirements. $370 Million FY23-27 CIP (all categories) Project Summary Project Phase Construction Cost Upcoming Commission Actions Tertiary Filter Rehabilitation Substantially Complete $25 Million (contract value) Sludge Thickener Rehab Substantially Complete $10 Million (contract value) Secondary Process Improvements Construction $25 Million (contract value) Pumping System Improvements Construction $14 Million (contract value) Controls & Network Upgrades Construction $6 Million (contract value) --- --- --- --- --- Gas Scrubber Systems Renewal $3 - 4 Million (estimate) 2022 – Construction Contract Influent Lift Station Headworks Improvements $9 - 10 Million (estimate) 2024 – Construction Contract $37 - 40 Million (estimate) Design Design Design Primary Clarifier & Flow Equalization Basin Rehab Design $32 - 35 Million (estimate) Expansion to 100 Million Gallons Per Day Preliminary Engineering $500 - 600 Million (estimate) 2024 – Construction Contract & Construction Phase Services July 20, 2022 – …
Water & Wastewater Commission Regular Meeting Minutes May 11, 2022 APPROVED: June 8, 2022 The Water and Wastewater Commission convened in a regular called meeting on May 11, 2022, at Austin Energy Headquarters, 4815 Mueller Boulevard in Austin, Texas and via videoconference. AGENDA Commissioners: William Moriarty (Mayor) Chien Lee, Chair (District 4) Jesse Penn (District 1) Alex Navarro (District 2) Travis Michel (District 3) Christianne Castleberry, Vice Chair (District 5) Grant Fisher (District 9) Vacant (District 6) Judy Musgrove (District 7) Susan Turrieta (District 10) Christy Williams (District 8) Commissioners in Attendance: William Moriarty, Jesse Penn, Travis Michel, Chien Lee, Christianne Castleberry, Judy Musgrove, Christy Williams CALL TO ORDER The meeting was called to order at 6:05 p.m. by Chair Lee. PUBLIC COMMUNICATION: GENERAL There were no registered speakers for Public Communication. A. APPROVAL OF MINUTES The minutes from the April 13, 2022, Water and Wastewater Commission regular called meeting were approved on an 8-0 vote on Vice-Chair Castleberry’s motion and Commissioner Penn’s second, with Commissioner Turrieta off the dais, Commissioner Musgrove absent and one vacancy. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to award a contract with WWaterTech Services, Inc. d/b/a WWaterTech, Inc. for two roll-off container filters, in an amount not to exceed $135,500. Recommended by the Water and Wastewater Commission on a 9-0 vote on Commissioner Michel’s motion and Vice Chair Castleberry’s second with Commissioner Musgrove absent and one vacancy. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY-users route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact Blanca Madriz at Blanca.Madriz@austintexas.gov. Water & Wastewater Commission Regular Meeting Minutes May 11, 2022 APPROVED: June 8, 2022 2. Recommend approval to award a contract with Central Waste and Recycling, LLC d/b/a Central Waste and Recycling for grit removal services for roll-off containers, for a term of five years in an amount not to exceed $1,915,000. Recommended by the Water and Wastewater Commission on a 9-0 vote on Commissioner Michel’s motion and Vice Chair Castleberry’s second …
Water and Wastewater Commission Budget Committee Meeting April 25, 2022 – 3:00pm Austin Energy Headquarters 4815 Mueller Boulevard Austin, Texas Some members may be participating by videoconference. For more information go to: http://www.austintexas.gov/wwc Public comment will be allowed in-person or remotely by telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. To register, call or email the commission liaison at 512-972-0115 or Blanca.Madriz@austintexas.gov. Members of the public wishing to speak in person on the agenda and non-agenda related items must sign up at least ten minutes before the meeting is called to order. AGENDA Grant Fisher, (District 9) Jesse Penn (District 1) The first 10 speakers who register to speak no later than noon the day before the meeting will be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. Budget Committee Members: Susan Turrieta, Chair (District 10) Travis Michel, Vice Chair (District 3) CALL TO ORDER PUBLIC COMMUNICATION: GENERAL A. DISCUSSION ITEMS 1. February 2022 Boil Water Notice Approved Budget Amendment 2. Austin Water Financial Forecast Fiscal Year 2023-2027 3. Debt Management 4. Fiscal Year 2023 Budget Schedule 5. Budget Committee Input/Recommendations B. NON-VOTING DISCUSSION ITEMS FROM COMMITTEE 1. Future Committee Meeting Schedule C. FUTURE AGENDA ITEMS ADJOURN The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY users route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact Blanca Madriz at Blanca.Madriz@austintexas.gov.
$280 $240 $200 $160 $120 $80 $40 $0 ) s n o i l l i m n i ( e c i v r e S t b e D Total Debt Service Requirements Comparison FY2017 to Current - Budget Basis $19.0 $45.9 $48.7 $43.8 $52.9 $70.7 $74.6 $80.4 $74.0 $80.3 2016-17 Actual 2017-18 Actual 2018-19 Actual 2019-20 Actual 2020-21 Actual 2021-22 Forecast 2022-23 Forecast 2023-24 Forecast 2024-25 Forecast 2025-26 Forecast Current Debt Service Requirements 2016 Debt Service Requirements Fiscal Year Debt Svc Reduction
Water and Wastewater Commission, Budget Committee Meeting Minutes April 25, 2022 WATER AND WASTEWATER COMMISSION BUDGET COMMITTEE MINUTES Pending Approval: May 26, 2022 Meeting Date: April 25, 2022 The Water and Wastewater Commission Budget Committee convened in a regular called meeting on April 25, 2022 at 3:03 pm at Austin Energy Headquarters, 4815 Mueller Boulevard, Austin, Texas. Committee Members in Attendance: Susan Turrieta (Chair), Travis Michel (Vice Chair), Grant Fisher, Jesse Penn CALL TO ORDER The meeting was called to order at 3:03 p.m. by Chair Turrieta. PUBLIC COMMUNICATION: GENERAL There were no speakers registered for Citizen Communication. A. DISCUSSION ITEMS: 1. February 2022 Boil Water Notice Approved Budget Amendment 2. Austin Water Financial Forecast Fiscal Year 2023-2027 3. Debt Management 4. Fiscal Year 2023 Budget Schedule 5. Budget Committee Input/Recommendations Austin Water Assistant Director of Financial Services Joseph Gonzales and Financial Managers Christina Romero and Songli Floyd presented updates on the approved budget amendment for the February 2022 Boil Water Notice, Austin Water Fiscal Year 2023-2027 financial forecast, debt management and the timeline for the budget process. The commissioners discussed developing recommendations and providing input for the budget committee report. B. NON-VOTING DISCUSSION ITEMS FROM COMMITTEE 1. Future Committee Meeting Schedule Chair Turrieta reminded the members of the Budget Committee that the next meetings scheduled dates are May 26, 2022 and June 22, 2022. The June meeting is optional and may serve as a working session to draft the committee report if there are any pending questions for Austin Water Financial Services staff. C. FUTURE AGENDA ITEMS Vice-Chair Michel requested a discussion of Capital Improvement Projects (CIP) project spending, chemical costs and zebra mussel mitigation. Chair Turrieta asked for a trend update on increased costs for chemicals in treatment processes. Assistant Director Joseph Gonzales confirmed that he will provide a summary of CIP items and an update on currently contracted services that are being looked at being transitioned as in-house services for call center, security and custodial services. An update on the street cut repaving team are also planned. ADJOURN The meeting was adjourned at 4:42 p.m. by Chair Turrieta.
Water and Wastewater Commission April 13, 2022 — 6:00 pm Austin Energy Headquarters 4815 Mueller Boulevard Austin, Texas Some members may be participating by videoconference. For more information go to: http://www.austintexas.gov/wwc Public comment will be allowed in-person or remotely by telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. To register, call or email the board liaison at 512-972-0115 or Blanca.Madriz@austintexas.gov . Citizens wishing to speak in person on the agenda and non-agenda related items must sign up at least ten minutes before the meeting is called to order. Chien Lee, Chair (District 4) Christianne Castleberry, Vice Chair (District 5) Vacant (District 6) Judy Musgrove (District 7) Christy Williams (District 8) Grant Fisher (District 9) Susan Turrieta (District 10) Commissioners: William Moriarty (Mayor) Jesse Penn (District 1) Alex Navarro (District 2) Travis Michel (District 3) CALL TO ORDER PUBLIC COMMUNICATION: GENERAL A. APPROVAL OF MINUTES CITY COUNCIL 1. Approval of minutes from the March 9, 2022, regular meeting of the Water and Wastewater Commission. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO 1. Recommend approval to negotiate and execute three cooperative contracts with Cellco Partnership, T-Mobile USA Inc., and AT&T Mobility National Accounts LLC for wireless communication services and equipment, each for a term of five years for total contract amounts not to exceed $40,730,000 divided among the contractors. Austin Water’s total requested authorization is $1,124,768. 2. Recommend approval to negotiate and execute five multi-term contracts for unarmed security guard services with IPSA Security Services, LLC, Vets Securing America, Securitas Security Services, Starside Security & Investigation, Inc. (MBE), and Universal Protection Service LP, each for up to five years for total contract amounts not to exceed $45,000,000 divided among the contractors. Austin Water’s total requested authorization is $8,366,000. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY users route through Relay Texas at 711. For more information on …
Water & Wastewater Commission Review and Recommendation Government that Works for All COA Strategic Direction: April 13, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services Department David Johnson April 21, 2022 Client: Agenda Item Recommend approval to negotiate and execute three cooperative contracts with Cellco Partnership, T-Mobile USA Inc., and AT&T Mobility National Accounts LLC for wireless communication services and equipment, each for a term of five years for total contract amounts not to exceed $40,730,000 divided among the contractors. Austin Water’s total requested authorization is $1,124,768. Amount and Source of Funding Funding is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Multiple cooperative purchase programs were reviewed for these services. The Financial Services Department has determined this contractor best meets the needs of the departments to provide the services required at the best value for the City. N/A March 21, 2022 – Recommended by the Electric Utility Commission on a 7-0 vote with Commissioners Bowen, Cardenas, Chapman, and Funkhauser absent. April 13, 2022 – To be reviewed by the Water and Wastewater Commission. This procurement was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this procurement, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: These contracts will provide wireless data network connectivity and related services and equipment to all City departments. Wireless requirements have increased substantially due to the increased use of mobile technology devices including tablets and equipment used for Automatic Vehicle Location. Wireless data network connectivity allows service calls to be wirelessly sent via the City's Computer Aided Dispatch system to mobile data devices installed in the vehicles of first responders. It also allows inspectors to wirelessly access permitting and inspection databases. Wireless data network connectivity provides for wireless metering and enables the utilities to route service orders directly to their field crew. It also allows employees to remotely access informational databases and to transmit information used in departmental activities. The State of Texas Department of Information Resources cooperative establishes competitively bid contracts that can be utilized by the State and other government agencies through a cooperative agreement. Cooperative agreements save taxpayer dollars by leveraging the State’s volume-buying …
p Water & Wastewater Commission Review and Recommendation Safety COA Strategic Direction: April 13, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services Department Anna Bryan-Borja April 21, 2022 Client: Agenda Item Recommend approval to negotiate and execute five multi-term contracts for unarmed security guard services with IPSA Security Services, LLC, Vets Securing America, Securitas Security Services, Starside Security & Investigation, Inc. (MBE), and Universal Protection Service LP, each for up to five years for total contract amounts not to exceed $45,000,000 divided among the contractors. Austin Water’s total requested authorization is $8,366,000. Amount and Source of Funding Funding is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. The Financial Services Department issued a Request for Proposals (RFP) 5000 EAD3015 for these services. The solicitation was issued on September 27, 2021, and it closed on October 28, 2021. Of the nine offers received, the recommended contractors submitted the best evaluated responsive offers. A complete solicitation package, including a log of offers received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A April 11, 2022 – To be reviewed by the Electric Utility Commission. April 13, 2022 – To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: These contracts will provide unarmed security guard services for numerous City facilities and departments including the Building Services Department, Austin Water, Austin Energy, the Parks and Recreation Department, the Austin Public Library, Austin Public Health, Austin Resource Recovery, and the Austin Convention Center Department. These departments require quality security guard services to monitor secured areas and to ensure that all visitors, employees, infrastructure, and equipment are safeguarded. The contractors are responsible for routine security guard services such as foot and vehicle patrol, crowd control, special-event services, and other security-related services, as well as documenting and reporting activities and incidents, and maintaining facility logs. It is anticipated that some of the work provided under these contracts will be brought in-house over the term of the contract, however work …
Water & Wastewater Commission Review and Recommendation Safety COA Strategic Direction: April 13, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services Department Rick Coronado May 5, 2022 Client: Agenda Item Recommend approval of an amendment to a contract with Texas Excavation Safety System Inc. for continued utility location services, to increase the amount by $850,000 for a revised total contract amount not to exceed $1,150,000. Austin Water’s requested total authorization is $420,000. Amount and Source of Funding Funding is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Contract Amendment April 13, 2022 – To be reviewed by the Water and Wastewater Commission. Sole source contracts are exempt from the City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established. N/A Prior Council Action: Boards and Commission Action: MBE/WBE: The contract with Texas Excavation Safety System Inc. is required by the State of Texas Utilities Code, Title 5, Chapter 251 and requires the City contact Texas Excavation Safety System Inc. before digging can start in order to locate and mark pipe locations in right of ways for entities that will be excavated. The increase in usage is due to surges in average monthly tickets and annual cost per ticket increases. Additionally, with the increase in construction within the growing city, and switching water meters from the standard meters over to the new water meters, usage will continue to increase every year. The proposed amendment takes into consideration the ticket cost increase, increase in number of tickets submitted, additional projects, and a small buffer for unexpected events. The contract increase will ensure the City maintains requirements set forth in Texas Utilities Code, Title 5, Chapter 251. Contract Detail: Contract Term Initial Term Proposed Amendment TOTAL Length Of Term 5 yrs. 5 yrs. Current Contract Authorization $300,000 $300,000 Requested Additional Authorization $850,000 $850,000 Revised Total Authorization $ 300,000 $ 850,000 $1,150,000 Note: Contract Authorization amounts are based on the City’s estimated annual usage.
