Item 9 — original pdf

Backup

Item 9 # 22-2397 Water & Wastewater Commission: July 20, 2022 Council: July 28, 2022 Posting Language Recommend approval to award and execute a construction contract with Austin Underground, Inc. for Onion Creek Reclaimed Water Main Phase 1 project in the amount of $8,252,332 plus a $825,233.20 contingency, for a total contract amount not to exceed $9,077,565.20. (District 2). MWBE This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 85.97% MBE and 0.95% WBE participation. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Engineering Services, Shay Ralls Roalson. Fiscal Note Funding is available in the Capital Budget of Austin Water. Purchasing Language: Lowest responsive bid of three bids received through a competitive Invitation for Bid solicitation. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. Council Committee, Boards and Commission Action: July 20, 2022 — To be reviewed by the Water and Wastewater Commission Additional Backup Information: The Onion Creek Reclaimed Water Main Phase 1 project is identified in the 2011 Reclaimed Water Master Plan and the 2013 Completing the Core summary to increase economies of scale in the reclaimed water system. The project provides an opportunity to build economies of scale in the reclaimed water system by supplying a source of reclaimed water to the Goodnight Ranch Development, Onion Creek Soccer Fields, Onion Creek District Park, Dove Springs Recreation Center, and the Dove Springs Health Center. Austin Water is negotiating a Service Extension Request (SER) with the Goodnight Ranch Development with the provision of supplying approximately 70-90 MG per year of reclaimed water. The project consists of the installation of approximately 11,850 linear feet of 16-inch ductile iron pipe, 260 linear feet of 8-inch ductile iron reclaimed water pipe, and 1,330 linear feet of 6-inch PVC C-900 reclaimed water pipe to be installed using open cut methods. In addition, the project includes 3,000 linear feet of 20-inch and 630 linear feet of 8-inch HDPE reclaimed water line pipe to be installed by the Horizontal Directional Drilling (HDD) method beneath four creek crossings, and 365 linear feet of 16-inch ductile iron water line pipe to be installed using jack and bore methods. The project also contains erosion sedimentation controls, tree protection, traffic control, re-vegetation, and pavement repair.  Item 9 # 22-2397 Water & Wastewater Commission: July 20, 2022 Council: July 28, 2022 This item includes four allowances. The allowance of $25,000 will be used to address contaminated soil and water removal. The allowance of $50,000 will be used to address Irrigation System Repair on the golf course to remove, replace and repair any portion of the existing irrigation system that may be impacted within the golf course limits of construction. The allowance of $10,000 will be used to address Irrigation System Repair on the soccer field to remove, replace and repair any portion of the existing irrigation system that may be impacted within the soccer field limits of construction. The allowance of $300,000 will be used to address parkland seeding and tree mitigation. An allowance is an amount that is specified and included in the construction contract or specifications for a certain item(s) of work whose details are not yet determined at the time of bidding. Due to the potential for unforeseen construction issues, a 10% contingency in funding has been included to allow for the expeditious processing of any change orders. A contingency is an additional amount of money added to the construction budget to cover any unforeseen construction costs associated with the project. By authorizing the additional contingency funding, Council is authorizing any change orders within the contingency amount. The project begins at 5400 Jimmy Clay Drive and extends to 8652 Nuckols Crossing Road to the south and Palo Blanco to the east. The project’s pipeline limits of construction cross the Roy Kizer Municipal Golf Course and Jimmy Clay Municipal golf course, Onion Creek Soccer Complex, North Onion Creek Metropolitan Park, South Onion Creek Metropolitan Park, and Dove Springs Recreation Area. The construction sequencing plan calls for the Parks and Recreation Department (PARD) facilities to remain open, however, in proximity of the limits of construction they will be impacted for the duration of the construction activity. Additionally, for the Onion Creek Soccer Complex, Dove Springs Recreation Area, and a local elementary school, construction activities will be limited to off- season, when these facilities are scheduled to be closed, or construction work hours will be limited. Delay or deferral of this contract will delay the opportunity to build economies of scale in the reclaimed water system by providing a source of reclaimed water to the Goodnight Ranch Development, Onion Creek Soccer Fields, Onion Creek District Park, Dove Springs Recreation Center, and the Dove Springs Health Center. The contract allows 690 calendar days for completion of this project. This project is located within zip code 78744 (District 2). Austin Underground, Inc. is in Lago Vista, Texas. Strategic Outcome(s): Health and Environment.  MBE/WBE Summary Public notice was given for this solicitation CLMC876 Onion Creek Reclaimed Water Main Phase 1, through the City’s Vendor Connection web portal. Three bids were received and opened on March 24, 2022. Of the three bids received two bids were from MBE/WBE certified firms. Austin Underground, Inc. submitted the lowest responsive bid including total allowances of $385,000: Austin Underground Inc., Lago Vista TX (MBE/MH) Jay-Reese Contractors, Inc., Dripping Springs, TX D Guerra Construction, LLC, Austin, TX (MBE/MH) The contractor’s choice of work methodology provides for seven areas of contracting opportunities which are listed below. Project specific goals stated in the solicitation were 4.78% African American; 5.25% Hispanic; 0.23% Native/Asian; and 0.69% WBE. Total participation is estimated on the base bid amount: $7,867,332.00 $8,781,140.00 $10,594,660.10 $8,252,332.00 $9,166,140.00 $10,979,660.10 Base Bid + Allowance(s) Base Bid Base Bid: $ 7,867,332.00 PRIME M/WBE TOTAL $ 6,362,322.00 80.87% Austin Underground Inc., Lago Vista TX (MBE/HM) MBE TOTALS - SUBCONTRACTORS $ 401,000.00 5.10% African American Subtotal (MB) Sam Kellough Trucking, Austin, TX (Hauling Services) Hispanic Subtotal NativeAsian American Subtotal (MA)Benqwest, LLC, Austin, TX (Fuel Oil, Diesel) WBE TOTALS - SUBCONTRACTORS (FH) J Arbor Contracting, Manor, TX (Erosion Control Services) $ 380,000.00 $ 380,000.00 $ - $ - $ 21,000.00 $ 21,000.00 $ 75,000.00 $ 75,000.00 4.83% 4.83% 0.00% 0.00% 0.27% 0.27% 0.95% 0.95% NON MBE/WBE TOTALS - SUBCONTRACTORS $ 1,030,000.00 Dakota Utility Contractors, Ennis TX 75119(Drilling & Boring Services) $ 1,000,000.00 Austin Underground Lago Vista, TX (Concrete) $ 500.00 Custom Crete, Austin, TX (Concrete - Ready Mix) $ 500.00 Centex Materials Austin, TX (Concrete) $ 500.00 13.09% 12.71% 0.01% 0.01% 0.01% The Contractor submitted an MBE/WBE Compliance Plan that met the goals of the solicitation and was approved by the Small and Minority Business Resources Department. Second and third low bidder information is provided. SECOND BIDDER – Jay-Reese Contractors, Dripping Springs, TX 78.83% NON M/WBE prime participation; 2.85% African American; 0.82% Hispanic; 1.22% Native/Asian; 0.47% WBE; 15.81% NON M/WBE subcontractor participation. $8,781,140.00 THIRD BIDDER – D Guerra Construction, LLC, Austin, TX 93.64% MBE prime participation; 5.13% African American; 0.23% Native/Asian; 1.00 % WBE subcontractor participation. $10,594,660.10 CLMC876 - Onion Creek Reclaimed Water Main Phase 1 Project Map CIP ID 5267.025 Onion Creek Plantation & Yararbee Bend Neighborhoods