Versión en español a continuación Water and Wastewater Commission Special Called Meeting January 14, 2021 Water and Wastewater Commission to be held January 14, 2021 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (January 13, 2021 by noon). All public comment will occur at the beginning of the meeting. To speak remotely at the January 14, 2021 Water and Wastewater Commission Meeting, members of the public must: •Call or email the board liaison at (512) 972-0115 and Blanca.Madriz@austintexas.gov no later than noon, January 13, 2021. The following information is required: speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, email address and telephone number (must be the same number that will be used to call into the meeting). •Once a request to speak has been made to the board liaison, the information to call on the day of the scheduled meeting will be provided •Speakers must call in at least 15 minutes prior to meeting start time in order to speak, late callers will not be accepted and will not be either by email or phone call. able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Blanca.Madriz@austintexas.gov by noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If the meeting is broadcast live, it may be viewed here: http://www.austintexas.gov/page/watch-atxn-live The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY users route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact Blanca Madriz at Blanca.Madriz@austintexas.gov. Versión en español a continuación Reunión LLamado Epecial del WATER & WASTEWATER COMMISSION de la reunion 14 de enero 2021 La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (13 de enero). Todos los comentarios públicos se …
Water & Wastewater Commission Review and Recommendation COA Strategic Direction: Mobility Government That Works for All January 14, 2021 Commission Meeting Date: Council Meeting Date: Department: Purchasing January 27, 2021 Client: Danielle Lord Agenda Item Recommend approval to negotiate and execute a multi-term cooperative contract with IDSC Holdings LLC D/B/A Snap-On Industrial, for tools and fleet maintenance equipment, for up to 51 months in an amount not to exceed $1,607,500. Austin Water’s requested authorization is $85,000. Amount and Source of Funding Funding in the amount of $13,334 is available in the Fiscal Year 2020-2021 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Multiple cooperative purchase programs were reviewed for these goods. The Purchasing Office has determined this contractor best meets the needs of the departments to provide the goods required at the best value for the City. N/A January 14, 2021 — To be reviewed by the Water and Wastewater Commission. This procurement was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods required for this procurement, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract is for the purchase of Snap-On Industrial tools and fleet maintenance equipment. Some of the planned purchases include durable handheld and larger tools, wheel balancers, and tire machines. The Sourcewell Cooperative establishes competitively bid contracts that can be utilized by the State and other government agencies through a cooperative agreement. Cooperative agreements save taxpayer dollars by leveraging the cooperative’s volume- buying power to drive down costs on hundreds of contracts through a streamlined cooperative purchasing program. This is a new contract for these products. The requested authorization amounts were determined using departmental estimates based on historical spend for similar products and predictions of future growth. If the City is unable to secure a contract, City service technicians may not have a reliable source for durable tools and fleet maintenance equipment, and departments will be forced to procure these products on an as needed basis, which may result in higher prices and higher operational costs. Contract Detail: Contract Term Initial Term Optional Extension 1 TOTAL Length of Term 39 mos. 12 mos. 51 mos. Contract Authorization $1,257,500 $ 350,000 $1,607,500 Note: Contract Authorization amounts are based …
Water & Wastewater Commission Review and Recommendation COA Strategic Direction: Health and Environment; Mobility January 14, 2021 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office January 27, 2021 Client: Shay Ralls Roalson Agenda Item Recommend approval to award and execute a construction contract with Santa Clara Construction, Ltd., for the Highland Park Water and Wastewater Improvements Phase 2 project in the amount of $5,891,883.50 plus a contingency of $589,188.35, for a total contract amount not to exceed $6,481,071.85. Austin Water's budgeted portion for this project is $4,523,927. (District 10) Funding is available in the Fiscal Year 2020-2021 Capital Budget of Austin Water. Amount and Source of Funding Lowest responsive bid of five bids received through a competitive Invitation for Bid solicitation. N/A January 14, 2021 — To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 67.62% MBE and 1.25% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: An allowance of $50,000 will provide for a geologist to address potential void Customers in the Highland Park area in the Northwest A pressure zone are currently supplied by a single 12-inch water main with no backfeed or redundancy. This undersized single-feed main causes inadequate fire flows and reduction of water supply/pressure throughout the area. Also, Highland Park reservoir and pump station have reached the end of their useful life and are undersized for the area. Highland Park reservoir hasn't been in use for years and the pump station is being used as an inline booster station which is not an approved pumping scenario per Texas Commission on Environmental Quality (TCEQ) standards. Construction of the proposed 16-in water main will allow Austin Water to take the Highland Park pump station and reservoir offline. The lack of a redundant transmission main is an increased risk for loss of water service. The most recent outage was in the summer of 2018 when the 12- inch main was hit by a contractor and water was cut off to the entire Highland Park neighborhood for approximately four hours. The Highland Park Water and Wastewater Improvements project will construct a 16-inch water main to provide adequate water supply and pressure into the Highland Park neighborhood and wastewater line replacements where needed along the water main alignment. …
Water & Wastewater Commission Review and Recommendation Safety, Health and Environment January 14, 2021 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office January 27,2021 COA Strategic Direction: Client: Shay Ralls Roalson Agenda Item Recommend approval to award and execute a construction contract with PGC General Contractors, LLC, for Little Walnut Creek-Flood Risk Reduction from Metric-Rutland project in the amount of $17,103,694.80 plus a $2,565,554.22 contingency, for a total contract amount not to exceed $19,669,249.02. Austin Water’s budgeted portion for this project is $4,523,927. (District 4) Amount and Source of Funding Funding in the amount of $4,523,927.27 is available in the Fiscal Year 2020-2021 Capital Budget of Austin Water. Funding in the amount of $15,145,321.75 is available in the Fiscal Year 2020-2021 Capital Budget of the Watershed Protection Department. Purchasing Language: Lowest responsive bid of five bids received through a competitive Invitation for Bid solicitation. N/A January 14, 2021 — To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 12.56% MBE and 1.68% WBE participation. Prior Council Action: Boards and Commission Action: MBE/WBE: The primary goal of the current Little Walnut Creek Flood Risk Reduction project is to eliminate the risk of interior flood inundation to as many structures as possible, to reduce the floodplain footprint, and to reduce bridge flooding to the maximum extent feasible within the project study area. This project intends to divert flood flows from the lower reaches of Little Walnut Creek just upstream of Quail Valley Boulevard to the Mearns Meadow detention pond within Quail Creek Park. A wastewater pipeline relocation study is a component of the project. An existing 24-inch concrete wastewater interceptor runs within the banks of Little Walnut Creek from Quail Creek Park to beyond Golden Meadow. Portions of this existing wastewater pipeline are exposed due to creek erosion and have been repaired within the past five years. The wastewater line relocations that are part of this project are consistent with future work to abandon and relocate the existing pipeline out of the creek banks in coordination with the City’s Environmental Resource Management Division’s future full stream restoration project of Little Walnut Creek. The work consists of flood risk reduction, stormwater treatment, water/wastewater pipeline replacement, street reconstruction and park improvements. Storm drain improvements will divert …
Water & Wastewater Commission Review and Recommendation January 14, 2021 Safety COA Strategic Direction: January 27, 2021 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office Client: Shay Ralls Roalson Recommend approval to award and execute a construction contract with Sefbo Pipeline Bridge, Inc., for the Ullrich WTP Low Service Pump Station Safety Structures Renewal project in the amount of $66,666.66. (District 8) Agenda Item Funding is available in the Fiscal Year 2020-2021 Capital Budget of Austin Water. Amount and Source of Funding One responsive bid received through a competitive Invitation for Bid solicitation. N/A January 14, 2021 — To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting a combined goal of 5.00% MBE/WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The Ullrich Water Treatment Plant’s Low Service Pump Station is situated over Lake Austin at an elevation requiring appropriate safety controls to protect personnel from accidental falls into the Lake. These safety controls include platforms, toe plates, handrails and cover plates. Approximately 70% of the platform cover plates at the pump station are severely corroded due to the high-moisture ambient environment and are beginning to fail. Other safety features, such as the toe plates, are damaged or missing. Additionally, portions of the Low Service Pump Station are currently being barricaded to prevent access to areas where the most severe corrosion is taking place. There is an imminent safety risk of personnel falling into the Lake if corrective steps are not taken to repair damaged and missing safety controls. This project will provide the labor, equipment and materials required to perform the necessary safety related repairs to the Low Service Pump Station. These repairs incorporate the scope of work that was agreed upon by the Ullrich Operations personnel and the Engineer of Record. The benefit of this project is that adequate safety controls will be re-established at the Low Service Pump Station which will allow personnel to work in a safe environment. This contract will include award of one alternate bid item for $14,500 for the replacement of safety controls instead of repairing those safety controls. An alternate bid is a specified item of the construction work that is priced separately and may be awarded as part of the contract if the …
Water & Wastewater Commission Review and Recommendation Health and Environment January 14, 2021 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office January 27, 2021 COA Strategic Direction: Client: Shay Ralls Roalson Agenda Item Recommend approval for additional contingency funding for the construction contract with PLW Waterworks, LLC, for the Walnut Creek WW Treatment Plant Sludge Thickener Rehabilitation project in the amount of $457,795 for a total amount not to exceed $10,529,285. (District 1) Funding is available in the Fiscal Year 2020-2021 Capital Budget of Austin Water. Amount and Source of Funding Original contract was awarded through a competitive Invitation for Bid solicitation process. January 23, 2020 - Council awarded a construction contract to PLW Waterworks, LLC, for the Walnut Creek WW Treatment Plant Sludge Thickener Rehabilitation project. January 14, 2021 — To be reviewed by the Water and Wastewater Commission. This request is for additional contingency funding only. MBE/WBE participation to date information will be provided if a change order is requested. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The Walnut Creek Wastewater Treatment Plant (the plant) is permitted to treat and discharge an average daily flow of 75 million gallons per day (MGD) with a peak flow of 165 MGD. The plant currently averages approximately 60 MGD with peak flows in excess of 165 MGD during large rain events. The plant thickens the sludge produced by the treatment process prior to pumping it to the Hornsby Bend Biosolids Management Plant for further treatment. The thickening process has become increasingly unreliable over time. The existing gravity sludge thickener and equipment were constructed in 1977, are in very poor condition, and are beyond their useful life. In order to maintain an effective treatment process, replacement of the existing gravity sludge thickener and the equipment is necessary. Temporary thickening units are required to allow the existing gravity sludge thickener and associated equipment to be taken offline for rehabilitation. An additional unit is required to meet increased sludge flows at the plant, which will consume the majority of the project’s contingency funds. The original Council authorization allowed for a 10% contingency to cover unknown risks associated with the project. It is anticipated that the 10% contingency limit will not be sufficient for the project based on change orders currently under consideration relating to the required temporary thickening units. Therefore, a 5% additional contingency is requested to ensure timely …
Water & Wastewater Commission Review Only COA Strategic Direction: January 14, 2021 Health and Environment Commission Meeting Date: Council Meeting Date: Department: January 21, 2021 Purchasing Client: Rick Coronado Ratification of a contract with National Works, Inc., to provide emergency cleaning and diffuser replacement in the aeration basin and clarifier at the Dessau Wastewater Treatment plant, in the amount of $274,232. Agenda Item Funding was available in the Fiscal Year 2019-2020 of the Operating Budget of Austin Water. Amount and Source of Funding Purchasing Language: Ratification N/A Prior Council Action: Boards and Commission Action: MBE/WBE: January 14, 2021 — To be reviewed by the Water and Wastewater Commission. This contract is exempt from the City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established). The contract was authorized to provide emergency cleaning and diffuser replacement in the aeration basin and the clarifier at the Dessau Wastewater Treatment Plant (WWTP). Services for this contract included all labor, equipment, materials and appurtenances such as tools, nozzles, hoses, personal protective equipment (PPE), dewatering containers, frac tanks, and instrumentation. Dessau WWTP had significantly increased daily flow rates of ammonia loading and Biochemical Oxygen Demand loading also increased while the aeration base capacity had been reduced due to grit and rags, causing the clarifier to overturn solids. Laboratory analysis was performed, and the results concluded that the WWTP was exceeding its daily ammonia permit levels. As a result, the WWTP was shut down in order to bring it back in compliance with the Texas Commission on Environmental Quality (TCEQ) standards. In order to avoid prolonged discontinuation of services from Dessau WWTP, an emergency procurement was requested by Austin Water with this contractor to clean the aeration base, replace the diffusers and the clarifier. This request was processed as an emergency procurement to address the elevated ammonia levels. Staff is now returning to council for ratification of the needed contract. The contractor has completed cleaning and the ammonia levels have been restored to be within TCEQ permit levels.
Austin Water Facility Planning for Atlas 14 Flood Risks Title of Presentation Presentation Date January 14, 2021 Facility Engineering Division Name of Person, Assistant Director Austin Water Facility Planning for Atlas 14 Flood Risks January 14, 2021 Flood Risk and Atlas 14: Overview (http://www.review.ci.austin.tx.us/atlas14) The National Weather Service (NWS) has completed a historical rainfall study, called ATLAS 14. ATLAS 14 means the National Oceanic and Atmospheric Administration's Precipitation- Frequency Atlas 14 of the United States, Volume 11, Version 2.0. This study shows that Central Texas is more likely to experience larger storms than previously thought. This means that severe flooding is also more likely. The City’s code amendments would redefine the existing 100-year and 25-year floodplain boundaries to reflect our new understanding of flood risk identified by the Atlas 14 study. The proposed code amendments would change existing City regulations that govern development in the floodplain. Measure Current Updated 100-year rainfall (24-hour) Buildings in 100- year floodplain 10.2 inches Up to 13+ inches 4,000 7,200* Percent Increase 30% 80% Austin Water Facility Planning for Atlas 14 Flood Risks January 14, 2021 http://www.review.ci.austin.tx.us/atlas14 What the City is Doing ? Ordinance No. 20191114-064 100-year Floodplain: City is changing the development code in order to protect the public from flooding. (A) For areas amended to incorporate Atlas 14 data, the 100-year floodplain calculated under fully developed conditions as prescribed by the Drainage Criteria Manual as amended to incorporate Atlas 14 data; (B) For areas not yet amended to incorporate Atlas 14 data, the 500-year floodplain either as depicted on the FEMA Flood Insurance Rate Map as of January 6,2016, as subsequently revised, or is calculated under existing conditions as prescribed by the Drainage Criteria Manual using data predating Atlas 14 25-year Floodplain (A) For areas amended to incorporate Atlas 14 data, the 25-year floodplain calculated under fully developed conditions as prescribed by the Drainage Criteria Manual as amended to incorporate Atlas 14 data; (B) For areas not yet amended to incorporate Atlas 14 data, the 100-year floodplain either as depicted on the FEMA Flood Insurance Rate Map as of January 6,2016, as subsequently revised, or is calculated under existing conditions as prescribed by the Drainage Criteria Manual using data predating Atlas 14 Colorado River For the Colorado River, the 100-year floodplain as depicted on the FEMA Flood Insurance Rate Map dated January 6, 2016, as subsequently revised. Austin Water Facility Planning for Atlas …
Water & Wastewater Commission Special Called Meeting Minutes January 14, 2021 APPROVED: February 3, 2021 The Water and Wastewater Commission convened in a special called meeting on January 14, 2021 via videoconference, in Austin, Texas. AGENDA Commissioners: William Moriarty, (Mayor) Chien Lee, Chair (District 4) Jesse Penn (District 1) Nhat Ho (District 2) Travis Michel (District 3) Vacant (District 7) Commissioners in Attendance: William Moriarty, Jesse Penn, Nhat Ho, Travis Michel, Chien Lee, Christianne Castleberry, Grant Fisher, Susan Turrieta Christianne Castleberry, Vice Chair (District 5) Mia Parton (District 6) Christy Williams (District 8) Grant Fisher (District 9) Susan Turrieta (District 10) CALL TO ORDER The meeting was called to order at 1:09 p.m. by Chair Chien Lee. CITIZEN COMMUNICATION: GENERAL There were no speakers who registered to speak. A. APPROVAL OF MINUTES The minutes from the December 9, 2020 Water and Wastewater regular called meeting were approved on an 8-0 vote on Commission Castleberry’s motion and Commissioner Ho’s second with Commissioners Parton and Williams absent. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to negotiate and execute a contract a multi-term cooperative contract with IDSC Holdings LLC D/B/A Snap-On Industrial, for tools and fleet maintenance equipment, for up to 51 months in an amount not to exceed $1,607,500. Austin Water’s requested authorization is $85,000. Recommended by the Water and Wastewater Commission on a 7-0 vote on Commissioner Ho’s motion and Commissioner Castleberry’s second with Commissioners Parton and Williams absent and Commissioner Turrieta off the dais. 2. Recommend approval to award and execute a construction contract with Santa Clara Construction, Ltd., for the Highland Park Water and Wastewater Improvements Phase 2 Water & Wastewater Commission Special Called Meeting Minutes January 14, 2021 project in the amount of $5,891, 883.50 plus a contingency of $589,188.35, for a total contract amount not to exceed $6,481,071.85. (District 10) Recommended by the Water and Wastewater Commission on a 7-0 vote on Commissioner Michel’s motion and Commissioner Ho’s second with Commissioners Parton and Williams absent and Chair Lee recusing. 3. Recommend approval to award and execute a construction contract with PGC General Contractors, LLC, for Little Walnut Creek-Flood Risk Reduction from Metric-Rutland project in the amount of $17,103,694.80 plus a $2,565,554.22 contingency, for a total contract amount not to exceed $19,669,249.02. Austin Water's budgeted portion for this project is $4,523,927. (District 4) Recommended by the Water and Wastewater Commission …
Regular Meeting of the Water and Wastewater Commission December 9, 2020 Water and Wastewater Commission to be held Wednesday, December 9, 2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance by Tuesday, December 8, 2020 at Noon. All public comment will occur at the beginning of the meeting. To speak remotely at the December 9, 2020 Water and Wastewater Commission Meeting, residents must: •Call or email the board liaison at (512) 972-0115 or Blanca.Madriz@austintexas.gov no later than noon, Tuesday, December 8, 2020. The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Blanca.Madriz@austintexas.gov by Noon, Tuesday, December 8, 2020. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY users route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact Blanca Madriz at Blanca.Madriz@austintexas.gov. Reunión del WATER & WASTEWATER COMMISSION de la reunion 9 de diciembre 2020 La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación martes, 8 de diciembre antes del mediodía. Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los …
Water & Wastewater Commission Review and Recommendation December 9, 2020 Government that Works for All Commission Meeting Date: Council Meeting Date: Department: Austin Water December 10, 2020 COA Strategic Direction: Client: Kevin Critendon, Shwetha Pandurangi, Virginia Collier Authorize negotiation and execution of a contract with Shady Hollow Municipal Utility District (District) for the City to provide wholesale water and wastewater services to the District. Agenda Item Funding is available in the Fiscal Year 2020-2021 Operating Budget of Austin Water Amount and Source of Funding May 21, 2020 - City Council approved Resolution No. 20200521-010 relating to negotiation of an amendment of the City's Strategic Partnership Agreement (SPA) with the District which passed on consent on Council Member Pool's motion, Council Member Renteria's second, with an 11-0 vote. October 15, 2020 – City Council authorized negotiation and execution of an interlocal agreement with the District for the transfer of the District’s former water and wastewater system back to the District with reimbursement to the City in the amount of $714,387 for costs related to improvements to the system, and additional consideration to the City provided in related agreements with the District which passed on consent on Council Member Pool's motion, with an 11-0 vote. December 9, 2020 -- To be reviewed by the Water and Wastewater Commission Purchasing Language: N/A Prior Council Action: Boards and Commission Action: MBE/WBE: N/A In 1980 the City granted consent to the creation of the Shady Hollow Municipal Utility District in order to facilitate development of the area. Terms and conditions contained in a consent agreement and provisions of related agreements between the City and the District indicate that as the area developed, the parties anticipated the District would become part of the City through annexation. In September 1980 the City and the Shady Hollow Municipal Utility District (District), previously known as Southwest Travis County Municipal Utility District No. 1, entered into an agreement for the City to provide wholesale drinking water service to the District. The parties entered into a subsequent agreement for the City to provide wholesale wastewater service in October 1993, with an amendment executed in April 1996. In accordance with the terms of the 2013 Strategic Partnership Agreement (SPA), the City began providing retail water and wastewater service in April 2018 to approximately 1,400 former District customers who had been previously receiving wholesale water and wastewater service from the City. This 2018 …
Special Called Meeting of the Water and Wastewater Commission November 17, 2020 Water and Wastewater Commission to be held Tuesday, November 17, 2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance by Monday, November 16, 2020 at Noon. All public comment will occur at the beginning of the meeting. To speak remotely at the November 17, 2020 Water and Wastewater Commission Meeting, residents must: •Call or email the board liaison at (512) 972-0115 or Blanca.Madriz@austintexas.gov no later than noon, Monday, November 16, 2020. The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Blanca.Madriz@austintexas.gov by Noon, Monday, November 16, 2020. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY users route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact Blanca Madriz at Blanca.Madriz@austintexas.gov. Reunión especial del WATER & WASTEWATER COMMISSION de la reunion 17 de november 2020 La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación lunes, 16 de noviembre antes del mediodía. Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la …
Water & Wastewater Commission Review and Recommendation November 17, 2020 Safety, Health and Environment Commission Meeting Date: Council Meeting Date: Department: Purchasing December 3, 2020 COA Strategic Direction: Client: Jermain DeFreeze, Anna Bryan-Borja, Danielle Lord Agenda Item Recommend approval to award four multi-term contracts to provide cleaning and disinfection services in response to COVID-19, with S E Packages Inc. D/B/A Tres Mujeres Construction (WBE); Alee LLC D/B/A Alee Commercial Cleaning Solutions; GermSweep LLC; and Majestic Services Inc. (WBE); each for up to five years for total contract amounts not to exceed $18,130,000, divided among the contractors. Austin Water’s requested authorization is $90,000. Funding in the amount of $20,000 is available in the Fiscal Year 2020-2021 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Amount and Source of Funding The Purchasing Office issued an Invitation for Bids (IFB) 7500 CRR1011 for these services. The solicitation issued on August 17, 2020 and it closed on September 9, 2020. Of the 21 offers received, the recommended contractors submitted the lowest responsive offers. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A November 9, 2020 – To be reviewed by the Electric Utility Commission. November 17, 2020 – To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. However, one of the recommended contractors identified subcontracting opportunities. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: These contracts will provide cleaning and disinfection services to support over 330 City owned facilities and City owned vehicles on a routine and as-needed basis to protect the health and safety of the public and City employees. These contracts incorporate recommendations provided by the Center for Disease Control, the World Health Organization, the Environmental Protection Agency, and the Occupational Safety and Health Administration. While information and data on the COVID-19 virus is being introduced and published on an almost daily basis, these contracts follow recommendations regarding the most effective cleaning, disinfecting, and controls, including the protection of employee health and safety, and follow the most recently published …
Water & Wastewater Commission Review and Recommendation November 17, 2020 Health and Environment Commission Meeting Date: Council Meeting Date: Department: Austin Water December 10, 2020 COA Strategic Direction: Client: Kevin Critendon, Katherine Jashinski, Teresa Lutes Agenda Item Recommend approval of an ordinance to establish Chapter 15-13 of the Austin City Code and amend City Code Chapter 2-13 regarding treatment, monitoring, and reporting regulations for Onsite Water Reuse Systems to encourage the development of local, sustainable water supplies using alternative source waters in commercial buildings for non-potable uses. Funding for the administration of these code changes is included in Austin Water’s Fiscal Year 2020-2021 Approved Operating Budget. Amount and Source of Funding November 29, 2018 – City Council approved the Water Forward Plan on a 10-0 vote. November 17, 2020 – To be reviewed by the Resource Management Commission November17, 2020 – To be reviewed by the Water and Wastewater Commission N/A Purchasing Language: N/A Prior Council Action: Boards and Commission Action: MBE/WBE: The 2018 Austin Integrated Water Resources Plan – Water Forward – includes strategies that require adoption of ordinances and incentives that would encourage and eventually require development of local, sustainable water supplies using alternative source waters (including rainwater, stormwater, A/C condensate, foundation drain water and graywater) for large commercial buildings for non-potable uses. The proposed ordinance language establishes regulations for the treatment, monitoring, and reporting requirements for onsite water reuse systems. These regulations are based on the model local ordinance from the National Blue Ribbon Commission for Onsite Non-potable Water Systems, which is supported by a risk- based public health framework that was developed by an expert panel of researchers, practitioners and public health officials. The proposed regulations are necessary to ensure the reuse systems are designed, operated and maintained in a manner that is protective of public health, thereby increasing their acceptance and adoption in new development. Along with these regulations, Austin Water is planning to administer a pilot onsite non- potable reuse incentive program. Grant awards are intended to help offset the installation costs of systems for development projects that voluntarily install and use onsite water reuse systems for non-potable water uses such as toilet flushing, cooling tower make-up water and irrigation. Through a proposed incentive program, projects that are able to offset at least 1,000,000 gallons of potable water each year will be eligible for $250,000 in grant funding and projects that are able to …
Water & Wastewater Commission Review and Recommendation November 17, 2020 Health and Environment Commission Meeting Date: Council Meeting Date: December 10, 2020 Department: Client: Austin Water Kevin Critendon, Mark Jordan COA Strategic Direction: SUBJECT Recommend approval of an ordinance amending City Code Chapter 6-4 (Water Conservation) and City Code Section 15-9-241 (Utility Regulations) related to commercial and industrial cooling tower water efficiency performance standards, operations, registration, inspection and administrative requirements and penalties. Funding for the administration of these code changes is included in Austin Water’s Fiscal Year 2020-2021 Approved Operating Budget. AMOUNT AND SOURCE OF FUNDING November 29, 2018 – City Council approved the Water Forward Plan on a 10-0 vote November 17, 2020 - To be reviewed and Resource Management Commission. November 17, 2020 – To be reviewed by Water and Wastewater Commission. N/A Purchasing Language: N/A Prior Council Action: Boards and Commission Action: MBE/WBE: The 2018 Austin Integrated Water Resources Plan – Water Forward – recommended the adoption of ordinances that would increase water use efficiency by the commercial, industrial and institutional (CII) water use sectors, specifically including cooling towers. The proposed ordinance language would amend Chapter 6-4 (Water Conservation) by imposing administrative penalties of up to $500 for failure to submit required cooling tower registration and annual inspection reports to ensure towers are meeting all water efficiency standards and equipment requirements. Assessment of administrative penalties for this program would be consistent with the current assessment of penalties under the Commercial Irrigation System Evaluation and Commercial Car Wash Certification programs. The proposed ordinance also includes an offense for submitting a false report or tampering with readout and reporting devices. The proposed ordinance would also amend the inspection report requirements to include whether the tower is meeting additional water efficiency standards for drift eliminators and the addition of biocides to cooling tower recirculating water to prevent algae growth, thereby increasing water efficiency as well as protecting public health by preventing airborne bacteria. These measures are consistent with 1126.1 and E 403.5.2, respectively, of the 2015 Uniform Mechanical Code, International Association of Plumbing and Mechanical Officials (IAMPO), and Standard 189.1, International Green Construction Code, of the American Society of Heating, Refrigeration and Air Conditioning Engineers (ASHRAE). Finally, the proposed ordinance would amend City Code Section15-9-241 (Utility Regulations) by providing that those who do not submit required registration and inspection reports would be ineligible to receive the evaporative loss credit on …
Water & Wastewater Commission Review and Recommendation November 17, 2020 Safety, Health and Environment Commission Meeting Date: Council Meeting Date: Department: Purchasing December 3, 2020 COA Strategic Direction: Client: Jermain DeFreeze, Anna Bryan-Borja, Danielle Lord Agenda Item Recommend approval to negotiate and execute five multi-term contracts to provide roofing maintenance, repairs, and supplies, with RYCARS Construction LLC (MBE); Canalco, Inc. (MBE); LD Tebben Company Inc.; Tecta America Austin LLC; and Empire Roofing Companies Inc.; each for up to five years for total contract amounts not to exceed $24,524,000, divided among the contractors. Austin Water’s requested authorization is $8,524,000. Amount and Source of Funding Funding in the amount of $227,223 is available in the Fiscal Year 2020-2021 Operating Budget of Austin Water. Funding in the amount of $1,161,667 is available in the Fiscal Year 2020-2021 Capital Budget of Austin Water. Funding for the remaining contract terms are contingent upon available funding in future budgets. The Purchasing Office issued a Request for Proposals (RFP) 7500 CRR3010 for these services. The solicitation issued on July 20, 2020 and it closed on August 25, 2020. Of the 10 offers received, the recommended contractors submitted the best evaluated responsive offers. A complete solicitation package, including a log of offers received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A November 9, 2020 – To be reviewed by the Electric Utility Commission. November 17, 2020 – To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. However, two of the recommended contractors identified subcontracting opportunities. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: facilities, These contracts will provide roofing services for City-owned facilities. The contractors will perform routine inspections and preventive maintenance services on a semi-annual basis at requested locations, with general and emergency repair services performed on an as-needed basis. These services help to prevent premature roof failure and extend the life of existing roofs on City facilities. The contracts support all City departments and over 300 City-owned therefore multiple contractors are being recommended for award in order to respond to a high volume of services and roofing emergencies that may arise throughout the contract …
Water & Wastewater Commission Review and Recommendation November 17, 2020 Government That Works for All Commission Meeting Date: Council Meeting Date: Department: Purchasing December 3, 2020 COA Strategic Direction: Client: Mark Martinez, Randi Jenkins, Danielle Lord Agenda Item Recommend approval to award a multi-term contract with Vanguard Utility Service, Inc. D/B/A VUS, Inc., to provide accuracy testing of large commercial and multi-family water meters, for up to five years for a total contract amount not to exceed $1,740,000. Amount and Source of Funding Funding in the amount of $290,000 is available in the Fiscal Year 2020-2021 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. The Purchasing Office issued an Invitation for Bids (IFB) 2200 PAT1036 for these services. The solicitation issued on August 10, 2020 and it closed on August 25, 2020. Of the six offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A November 17, 2020 — To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide services for testing the accuracy of three-inch and larger installed compound water meters. This service is for approximately 2,500 large commercial and multi-family City customers. The usage from these water meters accounts for approximately 40% of Austin Water’s revenue. The testing ensures the meters remain accurate and customers are charged appropriately for water usage. Austin Water will use information from meter testing to determine whether the meters should be repaired or replaced. The outsourcing of this testing will allow current City staff to support the Advanced Metering Infrastructure project. This is a new contact and authorization amounts were determined based on anticipated costs of two testing crews testing a total of 800 meters a year. Contract Detail: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Optional Extension 3 Optional Extension 4 TOTAL Length of Term 1 yr. 1 yr. 1 yr. 1 yr. 1 yr. 5 …
Water & Wastewater Commission Review and Recommendation November 17, 2020 Health and Environment Commission Meeting Date: Council Meeting Date: Department: Purchasing December 3, 2020 COA Strategic Direction: Client: Matt Cullen, Shay Roalson, Danielle Lord Agenda Item Recommend approval to award a multi-term contract with Pure Technologies US Inc. D/B/A Wachs Water Services, to provide leak detection services, for up to five years for a total contract amount not to exceed $700,000. Amount and Source of Funding Funding in the amount of $116,667 is available in the Fiscal Year 2020-2021 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. The Purchasing Office issued an Invitation for Bids (IFB) 2200 JOG1011 for these services. The solicitation issued on August 10, 2020 and it closed on September 1, 2020. Of the six offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A November 17, 2020 — To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide leak detection services for approximately 500 linear miles of the City’s water distribution system to identify leaks that are not currently surfacing or reported. The contract is part of Austin Water’s increasing efforts to reduce its Infrastructure Leakage Index rating. The contractor will notify Austin Water of all leaks found for follow-up investigations and repairs by Austin Water personnel. If the City is unable to secure a contract, Austin Water will not have a reliable source for leak detection services. This will force the City to procure this service on the open market, which could result in higher prices and increased downtime for the water distribution system. The current contract expires on January 15, 2021. The requested authorization amounts for the contract were determined using departmental estimates and historical spending. The recommended contractor is the current provider for these services. Contract Detail: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Optional Extension 3 …
