B3 — original pdf

Backup

Water & Wastewater Commission Review and Recommendation Government That Works for All COA Strategic Direction: October 6, 2021 Commission Meeting Date: Council Meeting Date: Department: Purchasing November 4, 2021 Client: Steve Hutton Agenda Item Recommend approval to negotiate and execute a cooperative contract with immixTechnology, Inc., for maintenance and support of Infor software used for tracking and recording service requests, work orders, and asset inspections, for a term of five years in an amount not to exceed $2,520,000. Amount and Source of Funding Funding in the amount of $462,100 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Multiple vendors within this cooperative purchasing program were reviewed for these goods and services. The Purchasing Office has determined this contractor best meets the needs of the department to provide the goods and services required at the best value for the City. N/A October 6, 2021 — To be reviewed by the Water and Wastewater Commission. This procurement was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods and services required for this procurement, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide maintenance and support for Infor software used for tracking and recording service requests, work orders, and asset inspections (linear and vertical) for Austin Water (AW). The maintenance will be for Infor Public Sector asset management software, its integration tool (REST services) and training module (EPAK), and the Infor/Enterprise Asset Management software currently being used for pipeline and treatment operations. AW is heavily dependent on the Infor software products for daily activities of dispatching work crews and operating the water and wastewater treatment plants in tracking maintenance history of plant assets. One of the applications – Infor IPS, is integrated with other systems within AW and other City departments like Public Works, Communications and Technology Management and Austin Energy. The integration with Austin Energy’s billing system is key to support inventory tracking and a critical AW project – My ATX Water. The State of Texas Department of Information Resources cooperative establishes competitively bid contracts that can be utilized by the State and other government agencies through a cooperative agreement. Cooperative agreements save taxpayer dollars by leveraging the State’s volume-buying power to drive down costs on hundreds of contracts through a streamlined cooperative purchasing program.