Water & Wastewater Commission Review and Recommendation Safety, Mobility July 15, 2020 Commission Meeting Date: Council Meeting Date: Department: Public Works Department July 30, 2020 COA Strategic Direction: Client: Greg Kirton, Kevin Koeller, Shay Roalson, Paulinda Lanham Agenda Item Recommend approval to execute an amendment to the professional services agreement with URS Corporation for engineering services for the Redbud Trail Bridge over Lady Bird Lake project in the amount of $9,279,993, for a total contract amount not to exceed $11,293,575. (District 10) Amount and Source of Funding Funding in the amount of $8,491,617 is available in the Fiscal Year 2019-2020 Capital Budget of the Public Works Department. Funding in the amount of $788,376 is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Original contract was awarded through a qualifications-based selection process. March 7, 2019 – Council approved a Supplemental Amendment to support a second phase of preliminary engineering services. May 21, 2015 – Council approved a professional services agreement with URS Corporation for the Redbud Trail Bridge over Lady Bird Lake project. July 15, 2020 – To be reviewed by the Water and Wastewater Commission. This amendment will be awarded in compliance with City Code Chapter 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program). Current participation to date is 4.17% MBE and 2.74% WBE. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: in and both bicycle increase directions; The Redbud Trail (Emmett Shelton) Bridge, built in 1948, consists of two bridges (400 feet and 120 feet long) linking the east and west banks of Lady Bird Lake with Red Bud Isle in the middle. The bridges carry over 16,000 vehicles per day and provide the exclusive route for construction and operational truck traffic to and from the City’s Ullrich Water Treatment Plant. Contributing factors requiring its replacement include increased traffic loads; steel fatigue life; history of scour remediation; narrow traffic lanes; and insufficient bicycle/pedestrian paths and roadway shoulders. The western roadway approach has a steep, sharp curve and is unaligned with the bridge, and has significant traffic collision history. In order to meet current standards, the City desires the one replacement bridge to be longer, higher (low chord above the 100-year flood event), and with an expanded cross-section. The bridge will also maintain access to Red Bud Isle. The benefits of a replacement bridge are as follows: provide a 100-year life for this …
Recommendation for Water & Wastewater Commission Government That Works For All COA Strategic Direction: July 15, 2020 Commission Meeting Date: Council Meeting Date: Department: Austin Water July 30, 2020 Client: Colleen Kirk, Kevin Critendon Agenda Item Recommend approval to increase the City’s participation in the cost participation agreement with Philip Boghosian Living Trust to a maximum amount not to exceed $6,797,190 for costs associated with the design and construction of an oversized wastewater interceptor, lift station and force main related to Service Extension Request No. 4038R that will provide wastewater service to a proposed mixed use development located at Slaughter Lane and Thaxton Road. AMOUNT AND SOURCE OF FUNDING Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. August 22, 2019 – Council authorized the negotiation and execution of a cost reimbursement agreement. July 15, 2020 - To be reviewed by the Water and Wastewater Commission. Purchasing Language: N/A Prior Council Action: Boards and Commission Action: N/A MBE/WBE: The 116 Ac Thaxton Road Tract project consists of approximately 116.47 acres of land located north and south of Slaughter Lane and west of Thaxton Road (the “Property”). The Property is located entirely within the City of Austin’s (the “City”) 2-mile Extra- Territorial Jurisdiction, Impact Fee Boundary, Austin Water’s service area for wastewater, the Desired Development Zone, and the Marble Watershed. A map of the property location is attached. Philip Boghosian Living Trust (the ”Applicant”) is proposing to develop approximately 340 single-family homes, 350 multi-family units, and 30,000 sq. ft. office space. Service Extension Request (SER) No. 4038 was approved to extend City wastewater utility service to the Property; however, that wastewater service plan is now being amended as proposed in SER No. 4038R. Additionally, the Applicant is proposing to develop an adjacent 90 acre tract with approximately 217 single-family homes and 500 multi-family units and has requested the City provide wastewater utility service as proposed in SER No. 4616, which includes the same wastewater improvements as proposed in SER No. 4038R. Austin Water will provide retail water service to both of the Applicant’s projects. Prior Council Action: City Council on August 22, 2019 authorized the negotiation and execution of a Cost Reimbursement Agreement (“Agreement”) between the City and the Applicant to allow for reimbursement up to $5,388,877.00 for hard costs and soft costs for the oversized portion of the wastewater improvements required in the original SER-4038. The …
Water & Wastewater Commission Review and Recommendation Government That Works For All COA Strategic Direction: July 15, 2020 Commission Meeting Date: Council Meeting Date: Department: Austin Water July 30, 2020 Client: Michael Carolan, Jay Porter, Rick Coronado Agenda Item Recommend approval of an ordinance amending Chapter 15-10 of the Austin City Code regarding Wastewater Pretreatment Regulations to maintain compliance with federal and state regulations. There is no anticipated fiscal impact. Amount and Source of Funding July 31, 2003 – City Council approved on a 5-0 vote. July 15, 2020 – To be reviewed by the Water and Wastewater Commission. Purchasing Language: N/A Prior Council Action: Boards and Commission Action: MBE/WBE: N/A Under federal EPA regulations [Title 40, Code of Federal Regulations, Part 403 (40 CFR 403] and state Texas Commission on Environmental Quality (TCEQ) regulations (Title 30, Texas Administrative Code, Part 1, Chapter 315), Austin Water’s wastewater collection system and treatment plants are designated as a Publicly Owned Treatment Works (POTW). These regulations mandate that a POTW must modify its pretreatment program periodically and submit the program modification to TCEQ for approval. These required periodic updates are intended to make sure that regular studies of pollutant loadings to POTWs are conducted to assure that appropriate Technically Based Local Limits (TBLL) are in place to prevent upsets, interference or pass through at the POTW’s treatment plants or within its collection systems. These mandated local updates are also intended to make sure that POTWs continue to have legal authority to enforce pretreatment regulations in a manner consistent with updates to federal and state regulations. In response to numerous changes made to the federal regulations in 40 CFR 403 as a part of EPA’s Pretreatment Streamlining Rules, Austin Water submitted proposed changes to TCEQ for its approved pretreatment program in 2011. These proposed changes included numerous updates to Chapter 15-10 of the Austin City Code and a highly detailed TBLL evaluation report. The review and approval process for the program re-authorization by TCEQ has been unprecedently long and this has been a state-wide issue for TCEQ. After submitting the proposed changes to TCEQ in 2011, Austin Water finally received prerequisite approval from TCEQ on May 11, 2020, to proceed with adopting the attached proposed changes to Chapter 15-10 of the Austin City Code. The proposed changes fall into one of four categories as described below (a much more detailed stakeholders’ meeting presentation of …
Recommendation for Water & Wastewater Commission July 15, 2020 Government That Works For All COA Strategic Outcome: Commission Meeting Date: Council Meeting Date: Department: Client: July 30, 2020 Austin Water David Anders, Rick Coronado Agenda Item Recommend approval to negotiate and execute a financing agreement with the Texas Water Development Board (TWDB) for a 20-year low-interest loan in the amount of $16,995,000 through TWDB’s State Water Implementation Fund for Texas (SWIFT) loan program, for the implementation of Austin Water’s Advanced Metering Infrastructure (AMI) program, aka Austin’s Smart Water Meter System (My ATX Water). AMOUNT AND SOURCE OF FUNDING The option for funding the $80,195,000 commitment is included in the Proposed Fiscal Year 2020-2021 Capital Budget Appropriation and included in the Fiscal Year 2021-2025 Capital Improvement Spending Plan for Austin Water. The option for funding the $16,995,000 is included in the Proposed Fiscal Year 2020- 2021 Operating Budget. Purchasing Language: N/A Prior Council Action: April 21, 2016 - Council authorized the City Manager to apply for funding from the TWDB for a 20-year SWIFT loan, not to exceed $80,195,000, for the development and implementation of Austin Water’s AMI project. December 7, 2017 - Council approved a consulting services contract with West Monroe Partners, LLC for advanced metering infrastructure program management. February 20, 2020 - Council approved an amendment to the consulting services contract West Monroe Partners, LLC for three additional phases of consulting for the advanced metering infrastructure program. March 26, 2020 – Council authorized execution of a ten-year multi-term contract with Aclara Technologies, LLC and a five-year multi-term contract with Watersmart Software, Inc. for the advanced metering infrastructure program. Boards and Commission Action: July 15, 2020 - To be reviewed by the Water and Wastewater Commission. MBE/WBE: N/A On July 21, 2016 the Texas Water Development Board (TWDB) approved the City of Austin’s application for a low interest, multi-year loan in the amount of $80,195,000 through the State Water Implementation Fund for Texas (SWIFT) for the implementation of Austin Water’s Advanced Metering Infrastructure (AMI) project. On December 7, 2017, Council authorized Austin Water to negotiate and execute a consulting services agreement with West Monroe Partners, LLC. The consultant assisted in identifying the best value AMI program options and in the production of AMI system solicitation documents. On February 20, 2020 Council authorized an amendment to the existing contract with West Monroe Partners LLC, for continued consulting services to provide program …
Water & Wastewater Commission Review and Recommendation Government That Works For All COA Strategic Direction: July 15, 2020 Commission Meeting Date: Council Meeting Date: Department: Austin Water David Anders Client: August 12, 2020 Recommend approval of Austin Water’s FY 2020-2021 proposed Operating Budget, Capital Budget, new appropriations, 5-Year CIP spending plan and system-wide rate revenue changes. Agenda Item Amount and Source of Funding July 15, 2020 – To be reviewed by the Water and Wastewater Commission. N/A Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: N/A N/A N/A This action authorizes approval of Austin Water’s FY 2021 Operating Budget, capital budget appropriations and 5-year spending plan, and the proposed system-wide rate revenue changes. Council is scheduled to adopt the budget on August 12, 2020. The City Code in Section 15-9-3 specifically requires a public hearing prior to the City Council approving any changes in electric, water, wastewater, and garbage collection rates. Austin Water’s proposed changes to the Fiscal Year 2020-21 Budget includes the following changes to the current water and wastewater rates for all retail Non-CAP Residential customers, blocks 1-3 for water and blocks 1-2 for wastewater: CITY OF AUSTIN, TEXAS AUSTIN WATER PROPOSED WATER & WASTEWATER RATES FY 2020-21 PROPOSED RATES EFFECTIVE NOVEMBER 1, 2020 Rate Information Pending CITY OF AUSTIN, TEXAS AUSTIN WATER PROPOSED WATER & WASTEWATER RATES FY 2020-21 PROPOSED RATES EFFECTIVE NOVEMBER 1, 2020 Rate Information Pending CITY OF AUSTIN, TEXAS AUSTIN WATER UTILITY PROPOSED RECLAIMED WATER RATES FY 2020-21 PROPOSED RATES EFFECTIVE NOVEMBER 1, 2020 Backup Pending
Water and Wastewater Commission Austin Water Proposed FY2021 Budget July 15, 2020 Presentation Outline • Proposed Budget Overview • Sources - Revenue • Uses - Expenses • Significant Budget Changes • Debt Management Strategies • Average Residential Bills / CAP Customer Bills • Capital Improvement Budget • Affordability Metrics • Fund Summary 2 Proposed Budget Overview • 0% Rate Revenue Increase for 2021 – Continued improvements to affordability – CAP customer rate reduction for COVID-19 extended for all of 2021 • $4.38 average bill reduction • Continued debt management strategies – Debt defeasances and refinancing – $40 million debt defeasance in FY 2020 resulting in $40.2 million in debt savings – $46.5 million decrease in FY 2021 debt service requirements due to all previous defeasances and refundings since 2016 • 18 new full-time positions – 4 operations positions, 1 engineering program position, 3 environmental planning & development program positions, 5 support services positions, 3 positions supporting AMI and 2 positions supporting Water Forward 3 Sources of Funds Austin Water Revenue and Transfers In: FY 20 Amended: $ 630.0 million FY 21 Proposed: $ 614.2 million $290.5 $296.8 $269.9 $256.7 $350 $300 $250 $200 $150 $100 $50 $0 $2.3 $2.3 $14.5 $12.2 Water Services Wastewater Services Reclaimed Water Other Revenue Transfers In Services FY 20 Amended FY 21 Proposed 52.8 46.2 4 $300 $250 $200 $150 $100 $50 $0 Uses of Funds Austin Water Expenses and Transfers Out: FY 2021 Positions: 1,236 FY 20 Amended: $620.8 million FY 21 Proposed: $616.3 million 18.0 $236.7 $221.9 $186.5 $173.7 $190.0 $184.7 $22.4 $21.2 Operations Other Programs and Requirements Debt Service Transfers FY 20 Amended FY 21 Proposed 5 Significant Budget Changes Description Increase in cash transfers for pay-as-you-go CIP financing Increase in Balcones Canyon Preserve and Longhorn Dam operating costs by decreasing in Expense Refunds from the General Fund 18 new full-time positions Increase in employee wages enhancement (2%) Increase in AMI metering contract warranty and annual maintenance costs New On-site Reuse Incentive Grant Increase in building inspections, maintenance and repairs Increase in City Administrative Support Costs Decrease in General Fund Transfer Decrease in debt service requirements Decrease in transfers for debt defeasance Amount $10.0 million $2.1 million $2.0 million $1.9 million $1.2 million $1.0 million $0.9 million $0.9 million ($0.9 million) ($12.8 million) ($15.0 million) 6 Debt Management Strategies • Capital Recovery Fees (“CRF”) – Projected CRF net revenues of $32 million …
Water Forward Update Marisa Flores Gonzalez Water Resources Program Manager 7/15/2020 Current Water Supplies Water Forward Strategies Advanced Metering Infrastructure Austin’s Smart Water Meter System Onsite Reuse Planning and Development Center pilot commissioning ongoing through Fall 2020 Staff has developed a draft Onsite Reuse Regulatory Framework Stakeholder engagement currently planned for Fall 2020 Centralized Reclaimed Water Staff is continuing work on the Centralized Reclaimed Master Plan update Protecting our Core Colorado River Supplies Region K Initially Prepared Plan moving towards adoption in early Fall 2020 Aquifer Storage and Recovery Austin’s ASR project will consist of a pilot and full-scale ASR AW in the final phases of procuring a pilot and program management consultant Timeline of ASR Implementation FY20-23: Identify where to pilot FY28-29: Preliminary engineering for full- scale ASR FY31-35: Construction of full- scale ASR 2020 2025 2030 2035 FY24-27: Design, construct, and test ASR pilot. Develop recommendations for full-scale ASR FY29-30: Design for full- scale ASR Questions and Discussion
Approved: July 15, 2020 Annual Internal Review This report covers the time period of 7/1/2019 to 6/30/2020 Water and Wastewater Commission 1. The Board/Commission mission statement is set forth in 2-1-186 of the Code of the City of Austin, Texas which states: (A) The Water and Wastewater Commission members should reside inside the utility's service area. Not more than two members should be involved in development or development-related activities. (B) The purpose of the Water and Wastewater Commission is to: (1) review, analyze, and advise the City Council on the policies and resources relating to the city water and wastewater utility and water quality; and (2) assist the City Council in ensuring that the City's residents are provided with an adequate, economical, and potable supply of water and a stable, economical and environmentally safe system of wastewater disposal. (C) The Commission shall act as an advisory body to the City Council and shall review programs and make recommendations regarding: (1) the protection and integrity of the water resources for the City; (2) minimization of water quality impacts to downstream areas; (3) implementation of programs that achieve goals and objectives relating to water supply management, water demand management, and land water quality control; (4) the fiscal solvency of said programs; and (5) the fiscal health of the utility. 7/1/2019 – 6/30/2020 Annual Internal Review (D) The Commission may conduct an annual review of the commission’s goals and objectives, and the activities needed to achieve these goals and objectives in the following areas, for the year covered by the program: (1) water supply distribution; (2) water demand and conservation management; (3) wastewater treatment and collection; (4) water quality; (6) utility operating budget; (7) rates and fees; and (8) citizen education. (5) service area master planning and capital improvement project development; (E) The Commission may review and make reports and recommendations to the City Council, or other appropriate Boards and Commissions, concerning the following matters: (1) water and wastewater capital improvement program proposals; (2) water and wastewater bond programs; (3) monitoring of capital recovery fee revenues on a quarterly basis, and review of capital recovery fee dollar amount on an annual basis from the effective date of capital recovery fee ordinance; (4) review of the City's annual budget proposal for the water and wastewater utility; (5) quarterly review of water and wastewater ending balances; (6) cost effectiveness and financial impact on water supply …
WATER & WASTEWATER COMMISSION BUDGET COMMITTEE REPORT Overview A P P R O V E D : J U L Y 1 5 , 2 0 2 0 The Committee appreciates the opportunity to review Austin Water Utility’s FY 2020-2021 (FY21) budget material and provide the following summary to the Water and Wastewater Commission.** Budget Committee Members: Susan Turrieta, Chair Travis Michel, Vice Chair Grant Fisher William Moriarty Jesse Penn Budget Review Executive Summary The ramifications of COVID 19 has and continues to impact the revenue stream of the water utility. The financial services program area is monitoring the situation and has adjusted the budget for the remainder of FY20 and the proposed FY21 to adapt to these unprecedented circumstances. The stay at home and social distancing practices has caused an increase in residential revenue, and a decrease in multifamily and commercial revenue. With the most current available data (April and May of 2020), the financial staff has used a programmatic yet conservative approach to forecast revenue for the remainder of FY20 and adjust the proposed budget for FY21. The FY20 forecast and FY21 budget also considers the additional onetime $5,925,000 transfer to the customer assistance program that took place in FY20, and the 10% utility bill rate reduction that has been implemented from April-October 2020. However, Austin Water has proposed the extension of the CAP customer 10% rate reduction to blocks 1-3 for water and 1-2 for wastewater throughout FY21. With the recent adjustments made to the revenue stream the utility is projected to still maintain adequate reserves and maintain a debt service coverage ratio that is within the industry standard. As the COVID 19 situation is extremely dynamic and unpredictable it will be important for the Utility to consistently review, forecast and adjust and budget as we move forward in FY 2021. Budget Review The Budget Committee reviewed the Utility’s revenue and expenditure history and forecasts through FY25. The Committee also reviewed a draft of proposed modifications to the FY21 budget. All of this information is based on actuals as of May, 2020 and is subject to change with more current projections, updates and possible directives from the Budget Office. The following items represent the key items reviewed and highlights of each. 1. FY 2019-20 (FY120) Budget a. Budget vs Actual i. Water revenues for FY20 are currently estimated to be 0.38% less than budgeted ii. Water consumption …
Water & Wastewater Commission Regular Meeting Minutes Approved August 21, 2020 July 15, 2020 The Water and Wastewater Commission convened in a regular meeting on July 15, 2020 via videoconference in Austin, Texas. AGENDA Christianne Castleberry, Vice Chair (District 5) Mia Parton (District 6) Commissioners: William Moriarty, (Mayor) Chien Lee, Chair (District 4) Jesse Penn (District 1) Nhat Ho (District 2) Travis Michel (District 3) Vacant (District 7) Commissioners in Attendance: William Moriarty, Jesse Penn, Nhat Ho, Travis Michel, Chien Lee, Christiane Castleberry, Christy Williams, Grant Fisher, Susan Turrieta CALL TO ORDER Christy Williams (District 8) Grant Fisher (District 9) Susan Turrieta (District 10) The meeting was called to order at 1:02 pm by Chair Chien Lee. CITIZEN COMMUNICATION None. A. APPROVAL OF MINUTES The minutes from the June 8, 2020 Water and Wastewater Commission special called meeting were approved on a 9-0 vote on Commissioner Turrieta’s motion and Commissioner Penn’s second with Commissioner Parton absent. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to award two multi-term contracts with Texas Disposal Systems, Inc. and Balcones Recycling Inc., to provide trash, recycling, and organics collection services for City facilities, each for up to five years for total contract amounts not to exceed $7,500,000, divided between the contractors. Austin Water’s requested authorization is $480,000. Recommended by the Water and Wastewater Commission on a 9-0 vote on Commissioner Ho’s Motion and Commissioner Castleberry’s Second with Commissioner Parton absent. 2. Recommend approval to award and execute a construction contract with Santa Clara Construction Ltd. (MBE) for Harmon Avenue Area Waste and Wastewater System Renewal in the amount of $3,153,642 plus a $315,364 contingency, for a total contract amount not to exceed $3,469,006. (Districts 4 and 9) Recommended by the Water and Wastewater Water & Wastewater Commission Regular Meeting Minutes July 15, 2020 Commission on a 6-0 vote on Commissioner Ho’s Motion and Commissioner Michel’s Second with Commissioners Lee, Turrieta and Penn recusing and Commissioner Parton absent. 3. Recommend approval to award and execute a construction contract with Westar Construction, Inc. for the Glenlake Pump Station Bypass Improvements project in the amount of $672,760.50 plus a $67,276.05 contingency, for a total contract amount not to exceed $740,036.55 (Districts 6 and 10). Recommended by the Water and Wastewater Commission on a 9-0 vote on Commissioner Ho’s Motion and Commissioner Castleberry’s Second with Commissioner Parton absent. 4. Recommend approval …
Special Called Meeting of the Budget Committee of the Water and Wastewater Commission June 24, 2020 The Water and Wastewater Commission to be held June 24, 2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance of Tuesday, June 23rd, Noon. All public comment will occur at the beginning of the meeting. To speak remotely at The Water and Wastewater Commission Budget Committee meeting, residents must: •Call or email the board liaison at 512-972-0115 OR Blanca.Madriz@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Blanca.Madriz@austintexas.gov by Noon, Tuesday, June 23, 2020. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give at least 4 days notice before the meeting date. Please call Blanca Madriz at the Austin Water Utility Department at 512-972-0115, for additional information; TTY users route through Relay Texas at 711. Water and Wastewater Commission Budget Committee Meeting June 24, 2020 Water and Wastewater Commission Budget Committee Meeting June 24, 2020 – 10:00 - 11:30 am VIA VIDEOCONFERENCING http://www.austintexas.gov/page/watch-atxn-live For more information go to: http://www.austintexas.gov/wwc Susan Turrieta, Chair (District 10) Grant Fisher, (District 9) Travis Michel, Vice Chair (District 3) William Moriarty, (Mayor) AGENDA Jesse Penn, (District 1) A. CALL TO ORDER B. APPROVAL OF MINUTES Approval of the Draft Meeting Minutes of the May 30, 2019 and May 20, 2020 …
Water and Wastewater Commission June 24, 2020 Budget Committee Meeting Minutes Approved: July 15, 2020 The Water and Wastewater Commission Budget Committee convened in a meeting on June 24, 2020 at 10:00 a.m. via videoconferencing. Committee Members in Attendance: Susan Turrieta (Chair), Travis Michel (Vice-Chair), Jesse Penn, William Moriarty A. CALL TO ORDER The meeting was called to order at 10:03 a.m. by Chair Turrieta. B. APPROVAL OF MINUTES C. DISCUSSION ITEMS: Approval of the Draft Meeting Minutes of the May 30, 2019 and May 20, 2020 Budget Committee Meetings. Approved by the Budget Committee on Vice-Chair Michel’s Motion and Commissioner Penn’s second on a 4-0 vote with Commissioner Fisher absent. 1. Austin Water Financial Forecast FY 2021-2025 2. FY2020 and FY2021 Revenue Update 3. Budget Committee Report Discussion 4. FY 2021 Budget Schedule Austin Water Assistant Director David Anders and staff presented FY 2020-2021 revenue update, budget schedule, financial forecast and discussed budget committee report with the Budget Committee Members. D. VOTING ITEMS FROM COMMITTEE 1. Budget Committee Report Recommended approval to update the Budget Committee Report to present before the full Water and Wastewater Commission by the Budget Committee on Commissioner Penn’s Motion and Commissioner Moriarty’s second on a 4-0 vote with Commissioner Fisher absent. E. FUTURE AGENDA ITEMS NONE. F. ADJOURN The meeting was adjourned at 10:41 a.m. by Chair Turrieta. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give at least 4 days notice before the meeting date. Please call Blanca Madriz at the Austin Water Utility Department at 512-972-0115, for additional information; TTY users route through Relay Texas at 711.
Special Meeting of the Water and Wastewater Commission Monday, June 8, 2020 The Water and Wastewater Commission to be held Monday, June 8, 2020 - 3:00 PM with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance by Noon, Sunday, June 7, 2020. All public comment will occur at the beginning of the meeting. To speak remotely at the June 8, 2020 Water and Wastewater Commission Meeting, residents must: •Call or email the board liaison at (512) 972-0115 or Blanca.Madriz@austintexas.gov no later than Noon, June 7, 2020. The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Blanca.Madriz@austintexas.gov by Noon, June 7, 2020. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch- atxn-live Water and Wastewater Commission June 8, 2020 – 3:00 PM VIA VIDEOCONFERENCING http://www.austintexas.gov/page/watch-atxn-live For more information go to: http://www.austintexas.gov/wwc Commissioners: William Moriarty, (Mayor) Chien Lee, Chair (District 4) Christy Williams (District 8) Jesse Penn (District 1) Christianne Castleberry, Vice Chair (District 5) Grant Fisher (District 9) Nhat Ho (District 2) Mia Parton (District 6) Susan Turrieta (District 10) Travis Michel (District 3) Vacant (District 7) CALL TO ORDER A. APPROVAL OF MINUTES TO CITY COUNCIL Approval of minutes from the May 6, 2020 Water & Wastewater Commission regular meeting. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL 1. Recommend approval to negotiate and execute a multi-term contract with EMR Elevator Inc. D/B/A EMR Elevator Excellence, to provide elevator and escalator preventative maintenance, repair, and modernization services, for up to five years for a total contract not to exceed $16,540,000. Austin Water’s requested authorization is $1,720,000. 2. Recommend approval to negotiate and execute a …
Recommendation for Water & Wastewater Commission COA Strategic Direction: Government That Works For All Safety June 8, 2020 Commission Meeting Date: Council Meeting Date: Department: Purchasing July 30, 2020 Client: Danielle Lord, Anna Bryan-Borja SUBJECT Recommend approval to negotiate and execute of a multi-term contract with EMR Elevator Inc. D/B/A EMR Elevator Excellence, to provide elevator and escalator preventative maintenance, repair, and modernization services, for up to five years for a total contract not to exceed $16,540,000. Austin Water’s requested authorization is $1,720,000. AMOUNT AND SOURCE OF FUNDING Funding in the amount of $14,000 is available in the Fiscal Year 2019-2020 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The Purchasing Office issued a Request for Proposals (RFP) 8200 JOG3001 for these services. The solicitation was issued on December 23, 2019 and it closed on February 6, 2020. Of the five offers received, the recommended contractor submitted the best evaluated responsive offer. A complete solicitation package, including a log of offers received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A June 8, 2020 – To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities therefore, no subcontracting goals were established. The contract will provide elevator, escalator, lift, dumbwaiter, and moving walkway preventative maintenance, repair, inspection, and modernization services at various City buildings. The services provided under the terms of this contract are vital to the City’s overall efforts to provide quality, safe, and reliable elevator, escalator, lift, dumbwaiter, and moving walkways for City staff, customers, and citizens. In addition to providing parts and services for preventative maintenance and repairs, the contractor will also maintain all registrations and/or licenses required by the City and the State of Texas. Additional departments and building locations may be added to this contract as existing contracts expire, and new City facilities are built. The contract will replace an existing contract, which expires on August 26, 2020. The requested authorization amount was determined using a departmental estimate based on historical spend and future usage. An evaluation team with expertise in this area …
Water & Wastewater Commission Review and Recommendation Government That Works For All COA Strategic Direction: June 8, 2020 Commission Meeting Date: Council Meeting Date: Department: Purchasing June 11, 2020 Client: David Anders, Danielle Lord Agenda Item Recommend approval to negotiate and execute a multi-term cooperative contract through Staples Contract & Commercial LLC, with Summus Industries Inc. (MBE), to provide office supplies and related services, for up to five years for a total contract amount not to exceed $13,432,500. Austin Water’s requested authorization is $900,000. Amount and Source of Funding Funding in the amount of $60,000 is available in the Fiscal Year 2019-2020 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Multiple vendors within this cooperative purchasing program were reviewed for these goods and services. The Purchasing Office has determined this contractor best meets the needs of the departments to provide the goods and services required at the best value for the City. N/A June 8, 2020 – To be reviewed by the Electric Utility Commission. June 8, 2020 – To be reviewed by the Water and Wastewater Commission. This procurement was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods and services required for this procurement, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide a reliable source of office and workplace-related products and services used by various City departments. Staff will have quick and reliable access to products available from the contractor’s online ordering system. The contract will offer a wide variety of office and workplace supplies, including: 100% recycled paper, sustainable desk supplies, toner, and safety supplies. Staples Contract & Commercial LLC warehouses items and delivers orders to over 265 City locations with next day delivery. These goods and related services are provided through a developed strategic alliance with Summus Industries Inc., an independently owned, operated, and City certified minority-owned business. The program enhances the value of services provided to the City through Summus Industries’ customer service, ordering website, delivery tracking, order management, and overall experience in the office supply industry. The Purchasing Office conducted an analysis and determined that the Summus Industries Inc. cooperative contract provides the best value to the City. The analysis included the …
Water & Wastewater Commission Review and Recommendation Health and Environment COA Strategic Direction: June 8, 2020 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office Matt Cullen, Shay Roalson June 11, 2020 Client: Agenda Item Recommend approval to award and execute a construction contract with Alpha Paving Industries, LLC, (MBE) for the 2021 Austin Water Asphalt and Concrete Restoration Indefinite Delivery/Indefinite Quantity contract in the amount of $8,000,000 for an initial two-year term, with three 1-year extension options of $4,000,000 each for a total contract amount not to exceed $20,000,000. (All Districts) Amount and Source of Funding Funding is available in the Fiscal Year 2019-2020 Capital and Operating Budgets of Austin Water. Funding for the extension options is contingent upon available funding in future budgets. Lowest responsive bid of three bids received through a competitive Invitation for Bid solicitation. N/A June 8, 2020 – To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with: 9.66% MBE and 1.27% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: After Austin Water operations and maintenance crews repair water or wastewater pipeline assets under or near a paved surface, a temporary repair of the paved surface is performed, and a follow up work order is created for the permanent pavement repair. Permanent pavement repairs often occur over 90 days after the pipeline repair, and the backlog of work orders open longer than 90 days continues to increase. Indefinite Delivery/Indefinite Quantity contracts provide for an indefinite quantity of services for a fixed time, usually an initial term with extension options. They are commonly used when precise quantities of supplies or services, above a specified minimum, cannot be determined. Indefinite Delivery/Indefinite Quantity contracts help streamline the contract process and service delivery and allow the City the flexibility to add work as needs arise or change. As each project is defined, a specific work assignment will be given to the contractor who will complete the scope of work for the unit prices included in the contract. Work deadlines will be established for each work assignment. The purpose of the 2021 Austin Water Asphalt and Concrete Restoration Indefinite Delivery/Indefinite Quantity contract will be to eliminate the backlog of outstanding permanent pavement repair work orders and reduce response time …
Recommendation for Water & Wastewater Commission Government That Works For All COA Strategic Direction: June 8, 2020 Commission Meeting Date: Council Meeting Date: Department: Austin Water June 11, 2020 Client: Colleen Kirk, Kevin Critendon SUBJECT Recommend approval to negotiate and execute a cost participation agreement with Pearson Ranch, LLC for the City to reimburse the developer an amount not to exceed $2,200,100 for costs associated with the design and construction of oversized wastewater mains and appurtenances related to Service Extension Request No. 4499R that will provide wastewater service to a proposed mixed use development located north of State Highway 45, south of Neenah Avenue, east of West Parmer Lane, and west of Pearson Ranch Road. (District 6) Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. AMOUNT AND SOURCE OF FUNDING N/A N/A Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: June 8, 2020 – To be reviewed by the Water and Wastewater Commission. N/A The Pearson Ranch West project consists of approximately 155 acres of land located north of State Highway 45, south of Neenah Avenue, east of West Parmer Lane, and west of Pearson Ranch Road (the “Property”). Approximately 82% of the Property is located within the City of Austin’s (the “City”) 2-mile Extra-Territorial Jurisdiction, 15% is within the City’s Limited Purpose Jurisdiction, and 3% is within the City’s Full-Purpose Jurisdiction. The Property is also located within the Impact Fee Boundary, Austin Water’s service area for wastewater, the Desired Development Zone, and the Lake Creek Watershed. A map of the property location is attached. Pearson Ranch, LLC (the “Owner”) is proposing to develop approximately 2,500 multifamily units, 350 hotel units, 3,000,000 sq. ft. office space, 150,000 sq. ft. retail space, and 50,000 sq. ft. restaurant space. The Owner requested that the City provide wastewater utility service to the Property as proposed in Service Extension Request (SER) No. 4499R. Austin Water will provide retail water service to the Property. In accordance with Chapter 25-9 of the City Code, the City has asked the Owner to oversize the gravity wastewater mains in order to serve additional properties within the Lake Creek drainage basin consistent with the City’s long-range planning goals for this area. If approved by City Council, the City will cost participate in this construction project only to the extent of the City’s proportionate share of the oversized interceptors. The proposed oversized improvements …
