Water & Wastewater Commission Review and Recommendation Government That Works For All COA Strategic Direction: March 11, 2020 Commission Meeting Date: Council Meeting Date: Department: Purchasing April 9, 2020 Client: Christina Romero, David Anders Agenda Item Recommend approval to amend an existing contract with Safety Solutions, Inc., to provide continued construction safety management services associated with the Rolling Owner Controlled Insurance Program VII, for an increase in the amount of $118,950, for a revised contract amount not to exceed $375,550. Austin Water’s requested authorization is $45,760. Amount and Source of Funding Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Contract Amendment February 16, 2017 – Council approved the original contract, item 20, on an 11-0 vote. March 11, 2020 – To be reviewed by the Water and Wastewater Commission. reviewed for subcontracting opportunities This contract was in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this contract, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Prior Council Action: Boards and Commission Action: MBE/WBE: Under the Rolling Owner Controlled Insurance Program (ROCIP) program, the City obtains insurance coverage instead of requiring individual contractors to provide their own. This structure establishes improved contractor equity, removes insurance barriers that can impact small and minority contractors, assures broad and uniform insurance protection is in place for the City, and provides construction cost reductions through the volume purchasing of insurance coverage. The City implemented the first ROCIP program in 1992 and ROCIP VII is a continuation of the City’s efforts to achieve these goals. ROCIP VII construction safety management services include reviewing and approving additional general contractor’s written safety manuals, assessing and approving additional contractor’s on-site safety managers, and inspecting additional construction project sites for compliance with safety laws and regulations under the larger ROCIP VII program. Council approved the ROCIP VII on February 16, 2017 with an anticipated $400 million in construction values and 27 projects as initial candidates for inclusion in the program. The City has now identified an additional 13 projects with total construction values of $246 million for inclusion in the program. This proposed amendment will allow for additional construction safety management services associated with the additional $246 million in City construction values. This proposed …
Water & Wastewater Commission Review and Recommendation COA Strategic Direction: Health and Environment, Government That Works For All March 11, 2020 Commission Meeting Date: Council Meeting Date: Department: Public Works March 26, 2020 Client: Charles Celauro, Bill Stauber, Gabriel Castano Agenda Item Recommend approval to award and execute a construction contract with PLW Waterworks, LLC, for the Walnut Creek Wastewater Treatment Plant Pumping System Improvements project in the amount of $14,124,000 plus a $1,412,400 contingency, for a total contract amount not to exceed $15,536,400. (District 1) Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Amount and Source of Funding Lowest responsive bid of two bids received through a competitive Invitation for Bid solicitation. March 11, 2020 - To be reviewed by the Water and Wastewater Commission This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 31.31% MBE and 1.36% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The Walnut Creek Wastewater Treatment Plant (WWTP) is permitted to treat and discharge an average daily flow of 75 million gallons per day (MGD) with a peak flow of 165 MGD. The plant’s initial construction was in 1977. Capacity improvements were constructed in 1987 and again in 1990. The Walnut Creek WWTP has faced increased difficulty in maintaining control, reliability, maintainability, and operation of pumping systems in the primary treatment complexes and operations building (the plant’s main lift station). The advanced age of the equipment and obsolescence of the instrumentation and controls in these process areas has led to operational and maintenance challenges. Replacement of the existing pumping systems is necessary to restore reliability to the plant’s hydraulic capacity. The work consists of removal and replacement of five existing primary sludge pumps, three scum pumps, associated piping and valves; removal and replacement of eight existing settled wastewater pumps, and associated discharge piping and valves; removal and replacement of three existing cooling water pumps, partial replacement of open loop non-potable water (NPW) piping system, replacement of closed loop piping system, and rehabilitation of existing heat exchanger; installation of a new portable emergency generator interconnect for raw water pumping system; and replacement of existing control panels and instrumentation and control devices with modern components inside new modern cabinets. This item includes four allowances: • An allowance of $20,000 will …
Water & Wastewater Commission Regular Meeting February 12, 2020 Approved March 11, 2020 The Water and Wastewater Commission convened in a regular meeting on February 12, 2020 at Waller Creek Center, 625 East 10th Street, Room 104, in Austin, Texas. AGENDA Commissioners: Chien Lee, Chair William Moriarty Jesse Penn Nhat Ho Christianne Castleberry, Vice Chair Travis Michel Mia Parton Annie Schmitt Christy Williams Grant Fisher Susan Turrieta Commissioners in Attendance: William Moriarty, Jesse Penn, Chien Lee, Christianne Castleberry, Mia Parton, Christy Williams, Grant Fisher, Susan Turrieta Staff in Attendance: David Anders, Sherri Hampton, Danielle Lord, Reza Aghili, Jonathan Dalchau, Shwetha Pandurangi, Randi Jenkins, Teresa Lutes, Heather Cooke, Bill Stauber, Aldo Ranzani, Janet Stark, Kevin Critendon, Tiger Davis, Daniel Layton, Rick Coronado, Georgia Billea, Andres Ramirez, Gareth Nicely, Charles Celauro, Chris Stewart, Anna Bryan-Borja, Kevin Koeller, Brian Haws Additional Attendees: Erik Andersen, Dex Kuzo, Matthew Duree, Ed Campos, John Wepryk, Garrett Cox, Nick Trowbridge, Justin Lilhe, Jeffrey Jacoby CALL TO ORDER The meeting was called to order at 6:04p.m. by Chair Chien Lee. CITIZEN COMMUNICATION Jeffrey Jacoby, Texas Campaign for the Environment registered to speak. A. APPROVAL OF MINUTES The minutes from the January 8, 2020 Water & Wastewater Commission regular meeting were approved on a 7-0 vote on Commissioner Moriarty’s motion and Commissioner Turrieta’s second. Commissioners Ho, Michel and Schmitt were absent with Commission Parton off the dais. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL Water & Wastewater Commission Regular Meeting February 12, 2020 1. Recommend approval to negotiate and execute an Advance Funding Agreement with Texas Department of Transportation for the relocation of existing utility lines in conflict with the Oak Hill Parkway Improvements Project, for a total amount not to exceed $24,772,144.03. Recommended by the Water & Wastewater Commission on Commissioner Castleberry’s motion and Commissioner Turrieta’s second on a 7-0 vote. Commissioners Ho, Michel and Schmitt were absent with Commission Parton off the dais. 2. Recommend approval to authorize an amendment to the existing contract with West Monroe Partners LLC, for continued consulting services to assist in the next phases of advanced meter infrastructure program management, for an increase in the amount of advanced meter infrastructure program management, for an increase in the amount of advanced meter infrastructure program management, for an increase in the amount of $6,355,000, for a revised contract amount not to exceed $8,456,000. Recommended by the Water & Wastewater …
Title of Presentation Presentation Date Zebra Mussel Mitigation Update March 11, 2020 Name of Person, Assistant Director Mehrdad Morabbi, P.E., Operations Manager – Water Treatment Last presentation to W&WW Commission (9.11.19) W&WW Commission 9.11.2019 - ZM Briefing Update 2 LCRA’s Zebra Mussel Workshop (11.6.19) Summary • Lake Travis spawning April-July • Lake Austin spawning May-October • Suggested cleaning and inspection December-March • Expect elevated reproductive activity in 2020 3 Lake Travis Veliger Density 4 Lake Austin Veliger Density 5 Copper Sulfate Feed Facilities • Handcox WTP permanent chemical feed system is in operation • Received TCEQ approval to feed copper sulfate at Ullrich WTP and Davis • Ullrich WTP site permitting is in progress and expected to be completed in • Davis WTP site permitting is in progress and expected to be completed in WTP (1.29.2020) April June • Moving forward with temporary feed equipment to be operational in May at Davis and Ullrich water treatment plants • Permanent facilities are expected to be completed this fall 6 Copper Ion Generation • FIFRA Registration • Not yet NSF Approved but expected soon • This system is still under consideration 20 MGD Copper Ion Generator Lawrence, KS 7 Intake Cleaning & Inspection Cleaning and inspection • Ullrich WTP • Davis WTP • Handcox WTP 10.21.2019 11.04.2019 12.09.2019 Handcox WTP Upper Intake Before and After Cleaning 12.09.2019 8
Financial Status Report – December 2019 March 11, 2020 Christina Romero, Financial Mgr III, Financial Management Financial Status Report – December 2019 Revenues Revenue – Budget vs. Actual Year-to-Date in Millions Revenue & Requirements Summary Year-to-Date in Millions Total Revenues & Transfers $141.32 $150.11 Total Program Operating Req. $61.47 $66.02 Total Other Requirements $5.70 $5.03 Total Debt Service Transfers Out $38.15 $40.00 $36.81 $36.85 Allotment Actual Water Services • $8.58M (12.5%) above projections Wastewater Services • $0.84M (1.3%) above projections Total Revenues • $8.79M (6.2%) above projections 2 2 Financial Status Report – December 2019 Billed Water Revenue by Month Water Service Revenue Monthly Actuals v. Budget ) $ ( s r a l l o D f o s n o i l l i M 40 35 30 25 20 15 10 5 0 Nov Oct 25.52 22.74 20.34 20.46 18.25 19.38 21.17 22.42 24.73 29.39 32.51 31.53 Mar Apr May Sep Aug Dec Feb Jan Jun Jul Budget Actual Variance % Var 32.25 24.30 20.64 6.73 1.56 0.30 26.4% 6.9% 1.5% FY'19-Actual 20.48 18.89 17.34 17.66 17.48 17.21 20.04 20.48 22.66 25.01 32.99 36.84 3 Financial Status Report – December 2019 Water Revenue by Class Revenue by Customer Class Year-to-Date Water Service Revenue s r a l l o D f o s n o i l l i M 40 30 20 10 0 Budget Actual Variance % Var Residential Multifamily Commercial 18.76 27.33 14.64 Large Vol. Wholesale 2.56 5.31 33.45 6.12 22.4% 15.15 0.51 3.5% 20.29 1.53 8.2% 5.54 0.23 4.3% 2.76 0.20 7.8% Total 68.60 77.19 8.59 12.5% 4 Financial Status Report – December 2019 Rainfall by Month (Inches) Monthly Rainfall Actual vs. Normal i n a R f o s e h c n I 6 5 4 3 2 1 - Normal Actual Oct 4.40 2.53 Nov 2.88 0.62 Dec 2.39 0.78 Jan 2.20 0 Feb 1.72 0 Mar 2.82 0 Apr 2.26 0 May 4.84 0 Jun 3.23 0 Jul 2.31 0 Aug 2.33 0 Sep 2.97 0 National Weather Service data collected at Austin - Camp Mabry compared to 20-year averages In December 2019, 0.78 inches of rain fell, 1.61 inches below normal for the month. Generally, as rainfall increases significantly, water pumpage decreases and wastewater influent increases due to inflow and infiltration. Conversely, as rainfall decreases significantly, water pumpage increases and wastewater influent decreases. 5 Financial Status Report – …
Water & Wastewater Commission Regular Meeting March 11, 2020 Approved April 10, 2020 The Water and Wastewater Commission convened in a regular meeting on March 11, 2020 at Waller Creek Center, 625 East 10th Street, Room 104, in Austin, Texas. AGENDA Commissioners: Chien Lee, Chair William Moriarty Jesse Penn Nhat Ho Christianne Castleberry, Vice Chair Travis Michel - Absent Mia Parton - Absent Annie Schmitt - Absent Christy Williams - Absent Grant Fisher Susan Turrieta Commissioners in Attendance: William Moriarty, Jesse Penn, Chien Lee, Christianne Castleberry, Nhat Ho, Grant Fisher, Susan Turrieta Staff in Attendance: Greg Meszaros, Randi Jenkins, David Anders, Dan Strub, Rebecca Vento, Chris Stewart, Mehrdad Morabbi, Shwetha Pandurangi, Matt Cullen, Georigia Billea, Colleen Kirk, Bill Stauber, Charles Celauro, Danielle Lord, Katie Frazier, Anna Bryan-Borja, Rick Coronado, Janet Atkinson, Tina Romero, Aldo Ranzani, Kevin Koeller, Heather Cooke, Brian Haws, Martin Tower, Teresa Lutes, Denise Avery, and Blanca Madriz Others in Attendance: Gabriel Castano, Eric Bailey, Jim Howard, Ioan Chiereseu, Michael Singleton, Monica Stiggins, Alexander Krokov, David Wych, Rick Harland, Benny Vanden Avond, Jeremy Wall, Rick Wilson, Greg Shaw CALL TO ORDER The meeting was called to order at 6:00 p.m. by Chair Chien Lee. CITIZEN COMMUNICATION None. A. APPROVAL OF MINUTES The minutes from the February 12, 2020 Water & Wastewater Commission regular meeting were approved on a 7-0-0-4 vote on Commissioner Penn’s motion and Commissioner Castleberry’s second. Commissioners Michel, Parton, Schmitt and Williams were absent. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL Water & Wastewater Commission Regular Meeting March 11, 2020 1. Recommend approval to negotiate and execute a contract with Lakeside Equipment Corporation, to provide a Raptor® fine screen with tank, in an amount not to exceed $130,000. Recommended by the Water and Wastewater Commission on Commissioner Castleberry’s Motion and Commissioner Turrieta’s 2nd on a 7-0-0-4 vote with Commissioners Michel, Parton, Schmitt and Williams absent. 2. Recommend approval to negotiate and execute two multi-term contracts with Ace Floor Solutions LLC (MBE) and Corza Construction LLC (MBE), to provide flooring installation and repair services, each for up to five years for total contract amounts not to exceed $16,885,000, divided between the contractors. Austin Water’s requested authorization is $1,500,000. Recommended by the Water and Wastewater Commission on Commissioner Castleberry’s Motion and Commissioner Turrieta’s 2nd on a 7-0-0-4 vote with Commissioners Michel, Parton, Schmitt and Williams absent. 3. Recommend approval to negotiate and execute …
Water and Wastewater Commission February 12, 2020 – 6:00pm Waller Creek Center, Room 104 625 East 10th Street Austin, Texas For more information go to: http://www.austintexas.gov/wwc Commissioners: William Moriarty, (Mayor) Chien Lee, Chair (District 4) Christy Williams (District 8) Jesse Penn (District 1) Christianne Castleberry, Vice Chair (District 5) Grant Fisher (District 9) Nhat Ho (District 2) Mia Parton (District 6) Susan Turrieta (District 10) Travis Michel (District 3) Annie Schmitt (District 7) CALL TO ORDER CITIZEN COMMUNICATION A. APPROVAL OF MINUTES TO CITY COUNCIL The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda. Approval of minutes from the January 8, 2020 Water & Wastewater Commission regular meeting. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL 1. Recommend approval to negotiate and execute an Advance Funding Agreement with Texas Department of Transportation for the relocation of existing utility lines in conflict with the Oak Hill Parkway Improvements Project, for a total amount not to exceed $26,266,546.33. 2. Recommend approval to authorize an amendment to the existing contract with West Monroe Partners LLC, for continued consulting services to assist in the next phases of advanced meter infrastructure program management, for an increase in the amount of $6,355,000, for a revised contract amount not to exceed $8,456,000. 3. Recommend approval to negotiate and execute a ten year multi-term contract with Aclara Technologies, LLC, to provide an Advanced Meter Infrastructure (AMI) Water & Wastewater Commission Regular Meeting February 12, 2020 system; and two five year multi-term contract with Aclara Technologies, LLC, to provide an Advanced Meter Infrastructure (AMI) system; a five year multi-term contract with Aclara Technologies; LLC, to provide AMI meters, meter installation, a data platform and integration, and a five year multi-term contract with WaterSmart Software, Inc., to provide an AMI customer portal, for total contract amounts not to exceed $95,000,000 divided between the contractors. 4. Recommend approval to authorize and award a multi-term contract with Core and Main, L.P., to provide polyvinyl chloride wastewater line fittings, for up to five years for a total contract amount not to exceed $1,378,000. 5. Recommend approval to negotiate and execute a construction contract with MGC Contractors, Inc. for North Austin Reservoir and Pump Station Improvements in the amount of $39,410,000, plus a $3,941,000 contingency, for a total contract …
Recommendation for Water & Wastewater Commission February 12, 2020 Health & Environment COA Strategic Direction: Commission Meeting Date: Council Meeting Date: February 20, 2020 Department: Public Works Client: Aldo Ranzini, Kevin Koeller, Bill Stauber, Adewale Odufuye SUBJECT Recommend approval to negotiate and execute an Advance Funding Agreement with Texas Department of Transportation for the relocation of existing utility lines in conflict with the Oak Hill Parkway total amount not to exceed $26,266,546.33. Improvements Project, for a Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. AMOUNT AND SOURCE OF FUNDING Purchasing Language: Prior Council Action: N/A MBE/WBE: Boards and Commission Action: February 12, 2020 – To be reviewed by the Water and Wastewater Commission. This project is for the relocation and adjustments of existing water and wastewater lines and appurtenances in conflict with TxDOT Oak Hill Parkway project, located at the convergence of US Highway 290 and US Highway 71. The work consists of relocating approximately 561 linear feet of 30-inch diameter water line; 2,712 linear feet of 24-inch diameter water line; 23,904 linear feet of 16- inch diameter water line; 5,954 linear feet of 12-inch diameter water line, 908 linear feet of 8-inch diameter water line; 4,987 linear feet of 36-inch diameter wastewater line; 66 linear feet of 30-inch diameter wastewater line; 110 linear feet of 18-inch diameter wastewater line; 200 linear feet of 15-inch diameter wastewater line; 6,674 linear feet of 8-inch diameter wastewater line; 269 linear feet of 6-inch diameter wastewater line; including appurtenances. The construction of this relocation will be included in the Texas Department of Transportation contract. TxDOT anticipates starting the utility relocation construction in the Summer of 2020. Austin Water’s existing water and wastewater lines are required to be adjusted to accommodate the proposed roadway improvements, and this agreement will allow those water and wastewater infrastructures in conflict to be adjusted. Executing this agreement will bring together the efforts of TxDOT and Austin Water in the design and construction of the roadway improvements and utility adjustments to minimize impacts to the public and save costs. The City will provide construction inspection and testing for this project and agrees to provide funding to TxDOT for construction of water and wastewater lines and appurtenances, including the cost of any change orders made necessary by field changes to address unanticipated conditions under the terms and conditions in this agreement. TxDOT shall obtain the …
Recommendation for Water & Wastewater Commission February 12, 2020 Commission Meeting Date: Council Meeting Date: Department: Client: Purchasing Daniel Layton, Rick Coronado COA Strategic Direction: SUBJECT February 20, 2020 Government That Works For All Recommend approval to authorize an amendment to the existing contract with West Monroe Partners LLC, for continued consulting services to assist in the next phases of advanced meter infrastructure program management, for an increase in the amount of $6,355,000, for a revised contract amount not to exceed $8,456,000. AMOUNT AND SOURCE OF FUNDING Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: Contract Amendment December 7, 2017 – Council approved the original contract which included phases I-III, item 41, on a 9-0 vote with Council Members Garza and Troxclair absent. February 12, 2020 - To be reviewed by the Water and Wastewater Commission. This contract was awarded in compliance with City Chapter 2-9C Minority Owned and Women Owned Business Enterprise Program. Current participation to date is 12.20% MBE and 1.88% WBE. The Advanced Metering Infrastructure (AMI) project will replace analog customer water meters with electronic water meters connected to a wireless network, so that meter reads will no longer be collected manually every month. After AMI implementation, water meter reads will be collected at least daily. This data will be made available to customers via electronic devices, so they can better monitor their water usage between billing cycles. Electronic water meters will improve data collection by reducing meter re-reads and providing more frequent data collection while minimizing the man-hours and vehicle mileage currently needed to support the manual meter reading contract. Near real-time AMI data will be made available to customers via smartphones, desktop computers, etc. as they use water during the billing cycle. Other potential benefits include improving customer service and satisfaction, enabling customer usage alerts before a bill arrives, and identifying potential customer-side leaks. This data will also enable Austin Water to have better system diagnostic tools, such as leak detection. Additionally, this project will produce a superior metering asset management database that will better facilitate operations and maintenance activities. Although meter reads will be collected more frequently, the city’s existing multi-service billing process through its Customer Care and Billing system will remain and continue to …
Recommendation for Water & Wastewater Commission February 12, 2020 Government That Works For All COA Strategic Direction: Commission Meeting Date: Council Meeting Date: February 20, 2020 Department: Purchasing Client: Daniel Layton, Rick Coronado SUBJECT Recommend approval to negotiate and execute a ten year multi-term contract with Aclara Technologies, LLC, to provide an Advanced Meter Infrastructure (AMI) system; a five year multi- term contract with Aclara Technologies, LLC, to provide AMI meters, meter installation, a data platform and integration, and a five year multi-term contract with WaterSmart Software, Inc., to provide an AMI customer portal, for total contract amounts not to exceed $95,000,000 divided between the contractors. AMOUNT AND SOURCE OF FUNDING Funding is available from Texas Water Development Board Swift Funding loans, and in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Funding for the remaining contract terms are contingent upon available funding in future budgets. The Purchasing Office issued a Request for Proposals (RFP) 2200 MDD3001 for these goods and services. The solicitation issued on April 22, 2019 and it closed on June 27, 2019. Of the 23 offers received, the recommended contractors submitted the best evaluated responsive offers. A complete solicitation package, including a log of offers received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. February 12, 2020 - To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program and subcontractor goals were applied to two project categories of the solicitation. Subcontractor goals were exceeded and the resulting contracts will include 18.84% MBE and 32.41% WBE for the advanced meter infrastructure category and 32.41% MBE/WBE combined participation for the meter installation category. N/A Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: These contracts are for the purchase and installation of a complete Advanced Metering Infrastructure (AMI) system including implementation and required parts and services for Austin Water. The AMI project will replace customer’s analog water meters with electronically read water meters connected to a wireless network. This technology removes the need to manually collect meter-reading data monthly. After AMI implementation, water meter reads will be collected at least daily. This data will be made available to customers via electronic devices, so they can better monitor their water usage between billing cycles. Electronic water meters …
Recommendation for Water & Wastewater Commission February 12, 2020 Government That Works For All Commission Meeting Date: Council Meeting Date: February 20, 2020 Department: Purchasing Client: Danielle Lord COA Strategic Direction: SUBJECT Recommend approval to authorize and award a multi-term contract with Core and Main, L.P., to provide polyvinyl chloride wastewater line fittings, for up to five years for a total contract amount not to exceed $1,378,000. AMOUNT AND SOURCE OF FUNDING Funding in the amount of $183,733 is available in the fiscal Year 2019-2020 Operating Budget of Austin Water. Funding for the remaining contract term in contingent upon available funding in future budgets. Purchasing Language: The Purchasing Office issued an Invitation for Bids (IFB) 2200 OXV1031 for these goods. The solicitation issued on October 28, 2019 and it closed on November 21, 2019. Of the three offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. Prior Council Action: N/A Boards and Commission Action: February 12, 2020 – To be reviewed by the Water & Wastewater Commission. MBE/WBE: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. The contract will provide polyvinyl chloride (PVC) wastewater line fittings of various types and sizes. These fittings will be purchased on an as needed basis and stored in Austin Water’s Webberville storeroom and Glen Bell Service Center. The fittings will be used by valve and hydrant crews, pipeline maintenance crews and television inspection crews. These fittings will also be used by the water treatment plants for repairs and installations of PVC water lines. The contract will combine two current contracts which expire on February 26, 2020. The requested authorization amount was determined using departmental estimates based on historical spend. Core and Main, L.P. is one of the two current providers of these goods. Contract Detail: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Optional Extension 3 Length of Term 2 yrs. 1 yr. 1 yr. 1 yr. Contract Authorization $ 551,200 $ 275,600 $ 275,600 $ 275,600 TOTAL 5 yrs. $1,378,000 Note: Contract Authorization amounts are based on the City’s estimated …
Recommendation for Water & Wastewater Commission February 12, 2020 Health & Environment COA Strategic Direction: Commission Meeting Date: Council Meeting Date: Client: March 12, 2020 Department: Public Works Gareth Nicely, Bill Stauber, John Wepryk SUBJECT Recommend approval to negotiate and execute an award a construction contract with MGC Contractors, Inc. for North Austin Reservoir and Pump Station Improvements in the amount of $39,410,000 plus a $3,941,000 contingency, for a total contract amount not to exceed $43,351,000. AMOUNT AND SOURCE OF FUNDING Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Purchasing Language: Lower responsive bid of two bids received through a competitive Invitation For Bid solicitation. Prior Council Action: N/A Boards and Commission Action: February 12, 2020 – To be reviewed by the Water & Wastewater Commission. MBE/WBE: This contract will be awarded in compliance with City Code Chapter 2- 9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 30.96% MBE and 1.56% WBE participation. Originally constructed in 1913, the North Austin Reservoir at 5802 North Lamar Blvd, is one of the oldest water facilities in Austin’s water distribution system. Over the years, the facility sites such as the existing 10 million-gallon (MG) reservoir, the on- site pump station, and the booster pump station located across Koenig Ln have undergone several renovations, including construction and overhaul of the pumping facilities. During a 2011 condition assessment and reservoir evaluation, it was determined that the reservoir and pump station have greatly exceeded their expected useful life. Many of the critical mechanical, electrical, and structural assets at the North Austin Reservoir and Pump Station were identified to be in poor to very poor condition. Austin Water intends to decommission the existing water reservoir and construct a new North Zone pump station and ground storage reservoir on the existing site. The new facility complex will include a new ground storage tank and a Central Zone to North Zone pump station designed to current industry and utility standards. The work includes demolition of the existing 10-MG ground storage reservoir, concrete vaults, and piping and construction of a new 8-MG concrete tank, 50-million gallon per day capacity pump station, and pump station electrical building. Electrical and instrumentation work includes a new Supervisory Control and Data Acquisition (SCADA) system with top end programming and modifications, audio tower/monopole installation, and an access control and security system. Other work …
Recommendation for Water & Wastewater Commission February 12, 2020 Health and Environment COA Strategic Direction: Commission Meeting Date: Council Meeting Date: Department: Client: February 20, 2020 Purchasing Danielle Lord SUBJECT Recommend approval to negotiate and execute an emergency multi-term contract with Waste Management of Texas Inc., to provide collection, transportation, processing, and disposal of refuse, recycling, brush, and compostable materials generated by City facilities, for up to one year in an amount not to exceed $1,068,000. Funding is available in the Fiscal Year 2019-2020 Operating Budget of various City departments. AMOUNT AND SOURCE OF FUNDING Public Health and Safety Emergency. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: February 5, 2020 – To be reviewed by the Water and Wastewater Commission. Contract is exempt from the City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established. The short-term contract will provide collection, transportation, processing, and disposal of refuse, recycling, brush, and compostable materials generated by City facilities for a period of six months until a new citywide contract can be executed. Austin Resource Recovery does not provide waste collection services to City facilities due to the type of equipment required. Under this contract, most collection containers will be serviced on a weekly basis, with some sites utilizing roll-off containers, compactors, and balers that will be serviced as-needed. Additionally, the contract will provide services for the management and disposal of industrial Class 2 and non- hazardous special wastes for Austin Energy (AE), as well as for other departments as needed. AE manages several facilities and work sites that generate non-hazardous liquid and solid wastes, generally through routine maintenance activities. In order to comply with federal, state, and local regulations, AE requires the turn-key services of a waste disposal contractor to transport and dispose of the industrial Class 2 and non- hazardous special waste generated. The current contract for these services expires on February 28, 2020. A solicitation for a new citywide contract for these services is currently under way and this temporary contract will prevent a lapse of these services until this new contract is in place. As the current provider of these services, the contractor is familiar with the work and with Austin’s Zero Waste goals and has a history of providing quality services to the City. The optional extension will only be used if the new contract has …
Water and Wastewater Commission February 12, 2020 – 6:00pm Waller Creek Center, Room 104 625 East 10th Street Austin, Texas For more information go to: http://www.austintexas.gov/wwc *Revised Agenda* Commissioners: William Moriarty, (Mayor) Chien Lee, Chair (District 4) Christy Williams (District 8) Jesse Penn (District 1) Christianne Castleberry, Vice Chair (District 5) Grant Fisher (District 9) Nhat Ho (District 2) Mia Parton (District 6) Susan Turrieta (District 10) Travis Michel (District 3) Annie Schmitt (District 7) CALL TO ORDER CITIZEN COMMUNICATION A. APPROVAL OF MINUTES TO CITY COUNCIL The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda. Approval of minutes from the January 8, 2020 Water & Wastewater Commission regular meeting. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL 1. Recommend approval to negotiate and execute an Advance Funding Agreement with Texas Department of Transportation for the relocation of existing utility lines in conflict with the Oak Hill Parkway Improvements Project, for a total amount not to exceed $24,722,144.03. 2. Recommend approval to authorize an amendment to the existing contract with West Monroe Partners LLC, for continued consulting services to assist in the next phases of advanced meter infrastructure program management, for an increase in the amount of $6,355,000, for a revised contract amount not to exceed $8,456,000. 3. Recommend approval to negotiate and execute a ten year multi-term contract with Aclara Technologies, LLC, to provide an Advanced Meter Infrastructure (AMI) system; and two five year multi-term contract with Aclara Technologies, LLC, to Water & Wastewater Commission Regular Meeting February 12, 2020 provide an Advanced Meter Infrastructure (AMI) system; a five year multi-term contract with Aclara Technologies; LLC, to provide AMI meters, meter installation, a data platform and integration, and a five year multi-term contract with WaterSmart Software, Inc., to provide an AMI customer portal, for total contract amounts not to exceed $95,000,000 divided between the contractors. 4. Recommend approval to authorize and award a multi-term contract with Core and Main, L.P., to provide polyvinyl chloride wastewater line fittings, for up to five years for a total contract amount not to exceed $1,378,000. 5. Recommend approval to negotiate and execute a construction contract with MGC Contractors, Inc. for North Austin Reservoir and Pump Station Improvements in the amount of $39,410,000, plus a $3,941,000 contingency, for a …
Water and Wastewater Commission February 12, 2020 – 6:00pm Waller Creek Center, Room 104 625 East 10th Street Austin, Texas For more information go to: http://www.austintexas.gov/wwc *Revised Agenda* Commissioners: William Moriarty, (Mayor) Chien Lee, Chair (District 4) Christy Williams (District 8) Jesse Penn (District 1) Christianne Castleberry, Vice Chair (District 5) Grant Fisher (District 9) Nhat Ho (District 2) Mia Parton (District 6) Susan Turrieta (District 10) Travis Michel (District 3) Annie Schmitt (District 7) CALL TO ORDER CITIZEN COMMUNICATION A. APPROVAL OF MINUTES TO CITY COUNCIL The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda. Approval of minutes from the January 8, 2020 Water & Wastewater Commission regular meeting. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL 1. Recommend approval to negotiate and execute an Advance Funding Agreement with Texas Department of Transportation for the relocation of existing utility lines in conflict with the Oak Hill Parkway Improvements Project, for a total amount not to exceed $24,772,144.03. 2. Recommend approval to authorize an amendment to the existing contract with West Monroe Partners LLC, for continued consulting services to assist in the next phases of advanced meter infrastructure program management, for an increase in the amount of $6,355,000, for a revised contract amount not to exceed $8,456,000. 3. Recommend approval to negotiate and execute a ten year multi-term contract with Aclara Technologies, LLC, to provide an Advanced Meter Infrastructure (AMI) system; and two five year multi-term contract with Aclara Technologies, LLC, to Water & Wastewater Commission Regular Meeting February 12, 2020 provide an Advanced Meter Infrastructure (AMI) system; a five year multi-term contract with Aclara Technologies; LLC, to provide AMI meters, meter installation, a data platform and integration, and a five year multi-term contract with WaterSmart Software, Inc., to provide an AMI customer portal, for total contract amounts not to exceed $95,000,000 divided between the contractors. 4. Recommend approval to authorize and award a multi-term contract with Core and Main, L.P., to provide polyvinyl chloride wastewater line fittings, for up to five years for a total contract amount not to exceed $1,378,000. 5. Recommend approval to negotiate and execute a construction contract with MGC Contractors, Inc. for North Austin Reservoir and Pump Station Improvements in the amount of $39,410,000, plus a $3,941,000 contingency, for a …
Recommendation for Water & Wastewater Commission February 12, 2020 Health & Environment COA Strategic Direction: Commission Meeting Date: Council Meeting Date: February 20, 2020 Department: Public Works Client: Aldo Ranzini, Kevin Koeller, Bill Stauber, Adewale Odufuye SUBJECT Recommend approval to negotiate and execute an Advance Funding Agreement with Texas Department of Trans portation for the relocation of existing utility lines in conflict with the Oak Hill Parkway Improvements Project, for a total amount not to exceed $24,772,144.03. Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. AMOUNT AND SOURCE OF FUNDING Purchasing Language: Prior Council Action: N/A MBE/WBE: Boards and Commission Action: February 12, 2020 – To be reviewed by the Water and Wastewater Commission. This project is for the relocation and adjustments of existing water and wastewater lines and appurtenances in conflict with TxDOT Oak Hill Parkway project, located at the convergence of US Highway 290 and US Highway 71. The work consists of relocating approximately 561 linear feet of 30-inch diameter water line; 2,712 linear feet of 24-inch diameter water line; 23,904 linear feet of 16- inch diameter water line; 5,954 linear feet of 12-inch diameter water line, 908 linear feet of 8-inch diameter water line; 4,987 linear feet of 36-inch diameter wastewater line; 66 linear feet of 30-inch diameter wastewater line; 110 linear feet of 18-inch diameter wastewater line; 200 linear feet of 15-inch diameter wastewater line; 6,674 linear feet of 8-inch diameter wastewater line; 269 linear feet of 6-inch diameter wastewater line; including appurtenances. The construction of this relocation will be included in the Texas Department of Transportation contract. TxDOT anticipates starting the utility relocation construction in the Summer of 2020. Austin Water’s existing water and wastewater lines are required to be adjusted to accommodate the proposed roadway improvements, and this agreement will allow those water and wastewater infrastructures in conflict to be adjusted. Executing this agreement will bring together the efforts of TxDOT and Austin Water in the design and construction of the roadway improvements and utility adjustments to minimize impacts to the public and save costs. The City will provide construction inspection and testing for this project and agrees to provide funding to TxDOT for construction of water and wastewater lines and appurtenances, including the cost of any change orders made necessary by field changes to address unanticipated conditions under the terms and conditions in this agreement. TxDOT shall obtain …
Water & Wastewater Commission Regular Meeting February 12, 2020 Approved March 11, 2020 The Water and Wastewater Commission convened in a regular meeting on February 12, 2020 at Waller Creek Center, 625 East 10th Street, Room 104, in Austin, Texas. AGENDA Commissioners: Chien Lee, Chair William Moriarty Jesse Penn Nhat Ho Christianne Castleberry, Vice Chair Travis Michel Mia Parton Annie Schmitt Christy Williams Grant Fisher Susan Turrieta Commissioners in Attendance: William Moriarty, Jesse Penn, Chien Lee, Christianne Castleberry, Mia Parton, Christy Williams, Grant Fisher, Susan Turrieta Staff in Attendance: David Anders, Sherri Hampton, Danielle Lord, Reza Aghili, Jonathan Dalchau, Shwetha Pandurangi, Randi Jenkins, Teresa Lutes, Heather Cooke, Bill Stauber, Aldo Ranzani, Janet Stark, Kevin Critendon, Tiger Davis, Daniel Layton, Rick Coronado, Georgia Billea, Andres Ramirez, Gareth Nicely, Charles Celauro, Chris Stewart, Anna Bryan-Borja, Kevin Koeller, Brian Haws Additional Attendees: Erik Andersen, Dex Kuzo, Matthew Duree, Ed Campos, John Wepryk, Garrett Cox, Nick Trowbridge, Justin Lilhe, Jeffrey Jacoby CALL TO ORDER The meeting was called to order at 6:04p.m. by Chair Chien Lee. CITIZEN COMMUNICATION Jeffrey Jacoby, Texas Campaign for the Environment registered to speak. A. APPROVAL OF MINUTES The minutes from the January 8, 2020 Water & Wastewater Commission regular meeting were approved on a 7-0 vote on Commissioner Moriarty’s motion and Commissioner Turrieta’s second. Commissioners Ho, Michel and Schmitt were absent with Commission Parton off the dais. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL Water & Wastewater Commission Regular Meeting February 12, 2020 1. Recommend approval to negotiate and execute an Advance Funding Agreement with Texas Department of Transportation for the relocation of existing utility lines in conflict with the Oak Hill Parkway Improvements Project, for a total amount not to exceed $24,772,144.03. Recommended by the Water & Wastewater Commission on Commissioner Castleberry’s motion and Commissioner Turrieta’s second on a 7-0 vote. Commissioners Ho, Michel and Schmitt were absent with Commission Parton off the dais. 2. Recommend approval to authorize an amendment to the existing contract with West Monroe Partners LLC, for continued consulting services to assist in the next phases of advanced meter infrastructure program management, for an increase in the amount of advanced meter infrastructure program management, for an increase in the amount of advanced meter infrastructure program management, for an increase in the amount of $6,355,000, for a revised contract amount not to exceed $8,456,000. Recommended by the Water & Wastewater …
Water and Wastewater Commission February 5, 2019 – 6:00pm Waller Creek Center, Room 104 625 East 10th Street Austin, Texas For more information go to: http://www.austintexas.gov/wwc AGENDA Commissioners: William Moriarty, (Mayor) Chien Lee, Chair (District 4) Christy Williams (District 8) Jesse Penn (District 1) Christianne Castleberry, Vice Chair (District 5) Grant Fisher (District 9) Nhat Ho (District 2) Mia Parton (District 6) Susan Turrieta (District 10) Travis Michel (District 3) Annie Schmitt (District 7) CALL TO ORDER CITIZEN COMMUNICATION A. APPROVAL OF MINUTES TO CITY COUNCIL The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda. Approval of minutes from the January 8, 2020 Water & Wastewater Commission regular meeting. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL 1. Recommend approval to negotiate and execute an Advance Funding Agreement with Texas Department of Transportation for the relocation of existing utility lines in conflict with the Oak Hill Parkway Improvements Project, for a total amount not to exceed $26,266,546.33. 2. Recommend approval to authorize an amendment to the existing contract with West Monroe Partners LLC, for continued consulting services to assist in the next phases of automated meter infrastructure program management, for an increase in the amount of $6,355,000, for a revised contract amount not to exceed $8,336,000. 3. Recommend approval to negotiate and execute a ten year multi-term contract with Aclara Technologies, LLC, to provide an Advanced Meter Infrastructure (AMI) Water & Wastewater Commission Regular Meeting February 5, 2020 system; and two five year multi-term contracts with Aclara Technologies, LLC and Watersmart Software, Inc., to provide AMI meters, meter installation, customer portal, data platform and integration, for total contract amounts not to exceed $90,000,000 divided between the contractors. 4. Recommend approval to authorize and award a multi-term contract with Core and Main, L.P., to provide polyvinyl chloride wastewater line fittings, for up to five years for a total contract amount not to exceed $1,378,000. 5. Recommend approval to negotiate and execute a construction contract with MGC Contractors, Inc. for North Austin Reservoir and Pump Station Improvements in the amount of $39,410,000, plus a $3,941,000 contingency, for a total contract amount not to exceed $43,351,000. C. VOTING ITEMS FROM COMMISSION D. REPORTS BY COMMISSION SUBCOMMITTEE 1. Joint Sustainability Committee – Mia Parton E. NON VOTING DISCUSSION ITEMS …
