Water & Wastewater Commission Review and Recommendation October 14, 2020 Health & Environment Commission Meeting Date: Council Meeting Date: Department: Purchasing November 12, 2020 COA Strategic Direction: Client: Kevin Koeller, Shay Roalson, Jonathan Dalchau Agenda Item Recommend approval to award a contract with Perkins Engineering Consultants, Inc., to provide fan testing, hydrogen sulfide monitoring, and differential pressure testing services, in an amount not to exceed $397,035. Funding is available in the Fiscal Year 2020-2021 Operating Budget of Austin Water. Amount and Source of Funding The Purchasing Office issued an Invitation for Bids (IFB) 2200 BYO1011 for these services. The solicitation issued on July 20, 2020 and it closed on August 4, 2020. Of the two offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A October 14, 2020 — To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide fan testing, hydrogen sulfide monitoring, and differential pressure testing services of the Walnut Creek and Little Walnut Creek Interceptors, Crosstown Tunnel, and Williamson Interceptor. Odor is emanating from some of the manholes along these sewer systems and for similar projects in the past, vapor phase odor control has been considered a cost-effective mitigation measure to extract and treat odor and to prevent corrosion in these sewer systems. The fan testing performed under this contract will provide detailed data to determine the size of the planned Crosstown Tunnel Centralized Odor Control Facility as well to determine the feasibility and size of an odor control facility on the Big and Little Walnut Interceptor System and the Williamson Interceptor. PRICE ANALYSIS a) Solicitations: 406 notices were sent, including 19 MBE and 43 WBE firms with no M/WBE firms responding. b) Cost Analysis: The proposed contract pricing is consistent with an 5.47% decrease represented in the market.
Water & Wastewater Commission Review and Recommendation October 14, 2020 Government That Works For All Commission Meeting Date: Council Meeting Date: Department: Purchasing November 12, 2020 COA Strategic Direction: Client: Rick Coronado, Jonathan Dalchau Agenda Item Recommend approval to award a multi-term contract with American Minority Business Forms, Inc. D/B/A American Diversity, to provide printed forms, for up to five years for a total contract amount not to exceed $642,500. Austin Water’s requested authorization is $30,000. Amount and Source of Funding Funding in the amount of $5,500 is available in the Fiscal Year 2020-2021 Operating Budget for Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. The Purchasing Office issued an Invitation for Bids (IFB) 8700 APC1004REBID1 for these goods. The solicitation issued on July 20, 2020 and it closed on August 4, 2020. Of the four offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A October 14, 2020 — To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods required for this solicitation, there were no subcontracting opportunities, therefore, no subcontracting goals were established). Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide for the production of printed forms for various City departments. City departments utilization includes financial receipts, petty cash reimbursements, mileage reimbursements and return address envelopes for City correspondence, as well as forms for Austin Police including Assault Victim Statements, Chain of Custody (records evidence data) and Pawn Shop Records (to record vital data of pawn shop items). The recommended Contractor is the current provider for these services and is certified as a Women Owned Business through the Women’s Business Enterprise National Council (WBENC). This contract is needed to provide best pricing and availability as well as ensuring quality and consistency of the City’s record and data collection. If the City is unable to secure a contract, the departments will be forced to procure these printed forms on an as needed basis which may result in higher prices and delays in production. Contract Detail: Contract Term Initial Term Optional Extension 1 …
Water & Wastewater Commission Review and Recommendation October 14, 2020 Government That Works For All Commission Meeting Date: Council Meeting Date: Department: Purchasing November 12, 2020 COA Strategic Direction: Client: Anna Bryan-Borja, Jonathan Dalchau Agenda Item Recommend approval of a multi-term contract with Expert Relocation Services, LLC, to provide citywide moving and relocation services, for up to five years for a total contract amount not to exceed $5,783,500. Austin Water’s requested authorization is $440,000. Amount and Source of Funding Funding in the amount of $55,000 is available in the Fiscal Year 2020-2021 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. The Purchasing Office issued an Invitation for Bids (IFB) 7400 BYS1005 for these services. The solicitation issued on May 18, 2020 and it closed on June 11, 2020. Of the six offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A October 12, 2020 – To be reviewed by the Electric Utility Commission. October 14, 2020 – To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide relocation services for all City facilities as needed to relocate from one building to another or for moves within the same building. The contractor will provide all labor, materials, and necessary equipment to perform the moving services. The contractor is required to properly recycle all materials used during the moving services, provide re-usable crates in place of paper boxes, use appropriately sized vehicles in order to minimize the number of trips required, and to follow the City’s anti- idling regulations while providing moving services to the City. The contract will replace the existing moving services contract, which will run out of spending authority prior to expiring due to an increased need of moving services. The requested authority for the new contract will allow for additional departments to use this contract and to support several large office moves taking place in …
Water & Wastewater Commission Review and Recommendation October 14, 2020 Mobility Commission Meeting Date: Council Meeting Date: Department: Purchasing November 12, 2020 COA Strategic Direction: Client: Rick Coronado, Jonathan Dalchau Agenda Item Recommend approval to contract with Victor Pena D/B/A Pena’s Traffic Services, LLC (MBE), to provide rental of temporary traffic control devices and roadway pavement marking services, for a term of two years in an amount not to exceed $3,280,000. Austin Water’s requested authorization is $1,600,000. Amount and Source of Funding Funding in the amount of $733,334 is available in the Fiscal Year 2020-2021 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. N/A October 12, 2020 – To be reviewed by the Electric Utility Commission. October 14, 2020 – To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide delivery, placement, maintenance, and replacement of temporary traffic control devices, and for roadway pavement marking services for various departments. Temporary traffic control devices include barricades, traffic cones, yellow and white pavement markings, and cyclone or plastic fencing. Services include the installation of temporary roadway striping and restoration of permanent roadway striping and raised pavement markings. These services are required for special events, or when City crews work on the road or near high traffic areas and temporary modifications are necessary to divert traffic around the work sites. This will promote efficiency of the departments in their day-to- day duties maintaining the City's infrastructure and will improve response time and safety for the taxpayers. The contractor is required to respond in both routine and emergency situations where traffic control is required. This contract is replacing an existing contract that expires on December 10, 2020. The requested authorization amount was determined based on projected usage over the next several years. If the City is unable to …
Water & Wastewater Commission Review and Recommendation COA Strategic Direction: Mobility, Health and Environment, Government That Works For All October 14, 2020 Commission Meeting Date: Council Meeting Date: Department: Purchasing November 12, 2020 Client: Anna Bryan-Borja, Jonathan Dalchau Agenda Item Recommend approval of two multi-term contracts with Yosan Inc. D/B/A International Building Services and Precision Facility Services, LLC, to provide pressure washing services, each for up to five years for total contract amounts not to exceed $2,466,300, divided between the contactors. Austin Water’s requested authorization is $400,000. Amount and Source of Funding Funding in the amount of $73,334 is available in the Fiscal Year 2020-2021 Operating Budget of Austin Water. Funding for the remaining contract terms is contingent upon available funding in future budgets. The Purchasing Office issued an Invitation for Bids (IFB) 8200 LGB1006 for these services. The solicitation issued on August 17, 2020 and it closed on September 8, 2020. Of the 11 offers received, the recommended contractors submitted the lowest responsive offers. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A October 14, 2020 - To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities, therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: These contracts will provide pressure washing services on an as-needed basis on and around the exterior of City buildings, walkways, parking garage surfaces, stairwells, and on occasion, the interior of buildings. The contractors will utilize approved equipment that reclaims the used water and will properly dispose of the used water according to accepted City standards, thereby reducing surface runoff and the risk of groundwater contamination. They will also use Leadership in Energy, and Environmental Design, also known as LEED recognized Green Seal, EcoLogo, or other certified solvents. These contracts are needed for the preventative maintenance of City buildings and property to remove contaminants such as mold growth, algae, bird droppings, slip hazards, and other dirt and grime buildup. These contaminants, if not removed, can deteriorate a building, causing decay and further damage. Failure to have the pressure washing services will result in departments …
Water & Wastewater Commission Review and Recommendation Mobility COA Strategic Direction: October 14, 2020 Commission Meeting Date: Council Meeting Date: Department: Public Works October 15, 2020 Client: Aldo Ranzani, Kevin Koeller, Shay Roalson, Wale Odufuye Agenda Item Recommend approval to increase the City’s funding for the interlocal agreement with Travis County for construction of new water lines within the TxDOT Roadway Improvements of FM 1626 from Manchaca Road to Brodie Lane Project, in the amount of $303,045.75 for a total amount not to exceed $723,535.75 for engineering services and construction costs. Funding is available in the Fiscal Year 2020-2021 Capital Budget of Austin Water. Amount and Source of Funding N/A December 17, 2015: Approved authorization to negotiate and execute an Interlocal Agreement (ILA) with Travis County for construction of new water lines within the TxDOT Roadway Improvements of FM 1626 from Manchaca Road to Brodie Lane, in the total amount not to exceed $420,490 for engineering services and construction costs. October 14, 2020 — To be reviewed by the Water and Wastewater Commission. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: This project is for the installation of a new water line within the TxDOT Roadway and is designed and managed by Travis County, along FM 1626 from Manchaca Road to Brodie Lane to improve the water quality and the water pressure in the area. This is a Pass-Through Project. Under the Pass-Through Agreement between Travis County and TxDOT, the County is responsible for providing engineering services for the project, and TxDOT is responsible for the construction phase of the project. The City of Austin and Travis County have agreed to include the design and construction of this adjustment in the Travis County contract. This project requires the installation of approximately 2,100 linear feet of 16-inch water line and approximately 25 linear feet of 6-inch waterline and appurtenances. Per the ILA, the City agrees to pay all costs of engineering design, construction, inspection and, testing of the new water line improvements and, agrees to reimburse Travis County the cost of any change orders made necessary by field changes. This increase to the ILA increases the funding approved by Council on December 17, 2015 (20151217-037) as costs increased due to bidding delays. Utilizing the updated unit prices from more recent and similar work than what was available five years ago is causing an increase of $276,497.50 in construction and …
Water & Wastewater Commission Review and Recommendation Health and Environment October 14, 2020 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office October 29, 2020 COA Strategic Direction: Client: Kevin Koeller, Shay Roalson, Tomas Rodriguez Agenda Item Recommend approval to award and execute a construction contract with Vaca Underground Utilities, Inc. for the East Allandale White Rock Neighborhood Water and Wastewater System Renewal project in the amount of $3,468,020 plus a $346,802 contingency, for a total contract amount not to exceed $3,814,822. (District 7) Funding is available in the Fiscal Year 2020-2021 Capital Budget of Austin Water. Amount and Source of Funding Lowest responsive bid of seven bids received through a competitive Invitation for Bid solicitation. N/A October 14, 2020 — To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 10.03% MBE and 0.83% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The East Allandale White Rock Neighborhood Water and Wastewater System Renewal Project is part of the Renewing Austin Program. Renewing Austin is an ongoing program to replace and upgrade deteriorated and aging water lines with a documented history of multiple breaks. In addition, the program coordinates and includes wastewater lines in need of replacement within the project area. The project will reduce further expenditures from the Operating and Maintenance budget of Austin Water by preventing repeat water main breaks, sewer leaks and sewer overflows. The work consists of removing and replacing existing water and wastewater mains in the East Allandale neighborhood, bound by Greenlawn (north), MoPac (west), Allandale (south) and Burnet Road (east), and a length of wastewater main along Burnet Road between Justin Lane and Greenlawn Parkway. Water system upgrades include approximately 8,400 linear feet of 6-inch, 8-inch, and 12-inch Ductile Iron and PVC pipe along with all services and appurtenances. Wastewater system upgrades include approximately 3,200 linear feet of 8-inch PVC pipe and CIPP lining, manholes, and service connections. The project proposes lane closures and/or detours during off-peak traffic hours (9 a.m. to 4 p.m. Monday – Friday, and 7 a.m. to 7 p.m. Saturday – Sunday). The contractor will install appropriate traffic detour signs and barricades to direct traffic. The contractor will work to ensure that residents and businesses have access to driveways at …
Water & Wastewater Commission Review and Recommendation Health and Environment October 14, 2020 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office October 29, 2020 COA Strategic Direction: Client: Kevin Koeller, Shay Roalson, Demira Wyatt Agenda Item Recommend approval to award and execute a construction contract with Santa Clara Construction, LTD (MBE), for Morrow and Gault Water & Wastewater Pipeline Renewal project in the amount of $5,341,070.10 plus a $534,107.01 contingency, for a total contract amount not to exceed $5,875,177.11. (District 7) Amount and Source of Funding Funding is available in the Fiscal Year 2020 - 2021 Capital Budget of Austin Water. Lowest responsive bid of six bids received through a competitive Invitation for Bid solicitation. N/A October 14, 2020 — To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 71.66% MBE and 0.51% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: Austin Water’s wastewater collection system is fundamental for the conveyance of wastewater to Austin Water’s wastewater treatment plants. Austin Water’s wastewater collection system is a large and complex system, consisting of approximately 2,900 miles of wastewater mains and serves approximately one million customers. Due to deterioration from the harsh conditions of the wastewater environment, wastewater collection system assets require ongoing repair and replacement in order to prevent sanitary sewer overflows (SSOs). The Morrow and Gault Water & Wastewater Pipeline Renewal will remedy deficiencies by replacement, lining, and spot repair of deteriorated water and wastewater pipeline segments in Morrow Street, Tisdale Drive, Gault Street, Anderson Lane, Taulbee Lane, Watson Street, Stobaugh Street, Lazy Lane, Northwest Drive, Wooten Drive and Burrell Drive. Wastewater system upgrades include approximately 13,426 linear feet of 8-inch and 12-inch PVC pipe, manholes, and service connections. Wastewater system improvements also include lining of 2,416 linear feet by cured in place pipe lining method (CIPP). In addition, this project includes replacement of water lines in poor condition and with a history of breaks within the project area. Water system upgrades include approximately 1,338 linear feet of 6-inch, and 8-inch PVC pipe and all services and appurtenances. This item includes one allowance. The allowance of $10,000 will be used to address contaminated soil or water should it be encountered. An allowance is an amount that is specified …
Water & Wastewater Commission Review and Recommendation Health and Environment COA Strategic Direction: October 14, 2020 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting October 29, 2020 Client: Kevin Koeller, Shay Roalson, Michael Deas Agenda Item Recommend approval to execute change order No. 14 in an amount not to exceed $825,157.76 to the construction contract with SJ Louis Construction of Texas, Ltd., for the Parmer Lane Interceptor project, plus an additional contingency in the amount of $300,000, for a total contract amount not to exceed $28,549,489.76. (District 6) Funding is available in the Fiscal Year 2020-2021 Capital Budget of Austin Water. Amount and Source of Funding Original contract was awarded through a competitive Invitation for Bid solicitation process. December 1, 2016 – Council approved a construction contract with SJ Louis Construction of Texas, LTD., for the Parmer Lane Interceptor project. October 14, 2020 — To be reviewed by the Water and Wastewater Commission. This change order will be executed in compliance with City Code 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program). Current participation to date is 5.33% MBE and 1.44% WBE. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The Parmer Lane Interceptor project involves the installation of over two miles of 42- inch diameter wastewater pipeline along Parmer Lane between Anderson Mill and McNeil Roads to better protect the public health and the environment and reduce operating expenses by removing aged and underperforming wastewater facilities. Once installed, wastewater will flow by gravity to the Walnut Creek wastewater treatment plant, enabling the decommissioning of the Lake Creek and Rattan Creek lift stations which will increase reliability and lower operation and maintenance requirements. Prior change orders have been required due to in-situ conditions differing from predicted conditions, which resulted in substantially slower than expected tunneling and excavation progress. The prior change orders were within the 10 percent contingency amount previously approved by Council. Increased wastewater flows due to population growth, a more conservative modeling approach, and an optimized tie-in design have increased the quantity and duration of bypass pumping required to connect the new wastewater main and decommission existing lift stations. Change order No. 14 allows for the successful integration of the Parmer Lane Interceptor into the existing wastewater system, as well as capturing additional costs associated with a culvert installation, COVID-19 delays, and an auxiliary sanitary sewer line. Beyond change order No. 14, additional …
My ATX Water Customer Portal October 14, 2020 System Customer Log-in Page Welcome Email sent to customers links to log-in screen Austin Water and COA Utilities working on a Single Sign On for customers that use the COA portal Quick link to COA Utilities webpage to pay bill Customer Home Page My Daily Use – from AMI data or monthly billed volumes Notifications – portal alerts and reminders My WaterScore – compares similar household usage Recommended Actions displayed based on usage Track Usage Graph presents hourly AMI data by the selected time frame Hovering over a line segment displays usage Overview reports monthly billing periods for AMI and non-AMI meters Understanding Your Bill Displays monthly billed usage separated by tiered water rates Twelve-month display helps customers recognize seasonal patterns Customers may download historical data (since January 2017) Compare Billed Usage Presents same monthly billing period for up to three years Displays past three months billing usage Directs customers to set notification alerts or follow recommended actions based on usage Billing Period Use Projects end of current bill period usage for AMI customers Calculates usage between current bill period days 7 and 21 Estimate is based on current bill period data and not historical data High Use Notifications Uses up to 10 days historical AMI hourly usage in comparison Bill Forecast Notifications Calculation based on historical same month, prior years, up to two years of data Unplanned Use Notifications Ideal for AMI customers who will be away from home or property owners with vacant rentals Utility Connect Customers identify message receipt options to allow Austin Water to send informative messages Estimating Usage Graphical display of 12- month disaggregation of water usage Estimates usage category by modeling customer data with profile information Updating customer profile information creates more accurate estimates and comparisons Estimating Usage Before/After comparison of estimates based on updated customer profile information For illustrative purposes, profile updated noting no yard for irrigation Questions? MyATXWater.org
Utility District and Special District Bi-Annual Update Virginia Collier I October 14, 2020 District Overview Special Districts 1. Water Control and Improvement District (WCID) 2. Municipal Utility District (MUD) 3. Public Improvement District (PID) 4. Municipal Management District (MMD) District Overview Water Control and Improvement District (WCID) • Political subdivision of the State of Texas authorized by the Texas Commission on Environmental Quality (TCEQ) or the Legislature • Provides water, sanitary sewer, drainage and other utility- related services within the WCID boundaries • Funded through bonds • May collect taxes, charge service fees, operate facilities, own land, condemn property, and pass ordinances • Operates with a Board of Directors elected by residents Water Control and Improvement District (WCID) Update WCID #10 (Wholesale W) Wholesale Agreement in 1990 Contract expired August 2020 WCID #17 (Emer. W, Wholesale WW) Wholesale Agreement in June 2002 District Overview Municipal Utility District (MUD) • Political subdivision of the State of Texas authorized by the Texas Commission on Environmental Quality (TCEQ) or the Legislature • Provides water, sanitary sewer, drainage, recreational facilities, and fire fighting services within the MUD boundaries • May vary in size, but generally serves master-planned communities of a few hundred households, or more • May issue bonds paid for by homeowners through a tax • Generally dissolved upon annexation Municipal Utility District (MUD) Update Retail Shady Hollow MUD (W/WW) Potential Transfer Agreement Oct 2020 Wholesale Travis County (Barton Creek) MUDs (Emergency W) Created in 1974 Moore’s Crossing MUD (W/WW) Consent Agreement in June 1987 Wells Branch MUD (W/WW) Consent Agreement in April 1981 Sunfield MUD (W) Consent Agreement in June 2006 North Austin MUD (W/WW) Consent Agreement in May 1983 Pilot Knob MUDs (W/WW) Consent Agreement in April 2012 Northtown MUD (W/WW) Consent Agreement in January 1986 Southeast Travis County MUDs (W/WW) Consent Agreement in April 2012 Austin Green MUD (partial W/WW; reclaimed) Consent Agreement in January 2020 District Overview Public Improvement District (PID) • Created by a city or county as an economic development tool to fund public improvements or municipal services in a defined geographic area • Funded by special assessments apportioned and paid by landowners that benefit from the PID • City Council adopted PID Policy 1) Development PID provides a means to finance infrastructure costs borne by property owners within the PID receiving the benefit from the public improvements 2) Maintenance and Operations PID assessments pay for enhanced …
October 14, 2020 Water & Wastewater Commission Regular Meeting Minutes Approved: November 17, 2020 The Water and Wastewater Commission convened in a regular meeting on October 14, 2020 via videoconference, in Austin, Texas. AGENDA Christianne Castleberry, Vice Chair (District 5) Mia Parton (District 6) Commissioners: William Moriarty, (Mayor) Chien Lee, Chair (District 4) Jesse Penn (District 1) Nhat Ho (District 2) Travis Michel (District 3) Vacant (District 7) Commissioners in Attendance: William Moriarty, Jesse Penn, Nhat Ho, Travis Michel, Chien Lee, Christianne Castleberry, Mia Parton, Christy Williams, Grant Fisher Christy Williams (District 8) Grant Fisher (District 9) Susan Turrieta (District 10) CALL TO ORDER The meeting was called to order at 1:01 p.m. by Chair Chien Lee. A. APPROVAL OF MINUTES The minutes from the September 9, 2020 Water & Wastewater Commission regular meeting were approved on a 9-0 vote on Commissioner Castleberry’s motion and Commissioner Penn’s second with Commissioner Turrieta absent. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to award a multi-term contract with MTM Recognition Corporation, to provide service awards, for up to five years for a total contract amount not to exceed $668,800. Austin Water’s requested authorization is $10,000. Recommended by the Water and Wastewater Commission on a 9-0 vote on Commissioner Ho’s motion and Commissioner Castleberry’s second with Commissioner Turrieta absent. 2. Recommend approval to award a contract with Perkins Engineering Consultants, Inc., to provide fan testing, hydrogen sulfide monitoring, and differential pressure Water & Wastewater Commission Regular Meeting Minutes October 14, 2020 testing services, in an amount not to exceed $397,035. Recommended by the Water and Wastewater Commission on a 9-0 vote on Commissioner Ho’s motion and Commissioner Castleberry’s second with Commissioner Turrieta absent. 3. Recommend approval to award a multi-term contract with American Minority Business Forms, Inc. D/B/A American Diversity, to provide printed forms, for up to five years for a total contract amount not to exceed $643,500. Austin Water’s requested authorization is $30,000. Recommended by the Water and Wastewater Commission on a 9-0 vote on Commissioner Ho’s motion and Commissioner Castleberry’s second with Commissioner Turrieta absent. 4. Recommend approval of a multi-term contract with Expert Relocation Services, LLC, to provide citywide moving and relocation services, for up to five years for a total contract amount not to exceed $5,783,500. Austin Water’s requested authorization is $440,000. Recommended by the Water and Wastewater Commission on a 9-0 …
Regular Meeting of the Water and Wastewater Commission September 9, 2020 Water and Wastewater Commission to be held Wednesday, September 9, 2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance by Tuesday, September 8, 2020 at Noon. All public comment will occur at the beginning of the meeting. To speak remotely at the September 9, 2020 Water and Wastewater Commission Meeting, residents must: •Call or email the board liaison at (512) 972-0115 or Blanca.Madriz@austintexas.gov no later than noon, Tuesday, September 8, 2020. The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Blanca.Madriz@austintexas.gov by Noon, Tuesday, September 8, 2020. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Denise Avery at Austin Water, 512-972-0104 or 512-972-0101, for additional information; TTY users route through Relay Texas at 711 Page 1 of 3 Reunión Regular del WATER & WASTEWATER COMMISSION de la reunion 9 de septiembre 2020 La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación martes, 8 de septiembre antes del mediodía. Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los residentes deben: • Llame o envíe un correo …
Water & Wastewater Commission Review and Recommendation September 9, 2020 Government That Works For All Commission Meeting Date: Council Meeting Date: Department: Austin Water September 17, 2020 COA Strategic Direction: Client: Virginia Collier, Kevin Critendon Agenda Item Recommend approval to negotiate and execute an agreement allowing for the formal transfer of the portion of the Aqua Texas, Inc. water certificate of convenience and necessity (“CCN”) No. 13254 to the City of Austin water CCN No. 11322 for the area that overlaps with the Porter Tract. No City funds are required for the transfer of the balance of this tract to the City’s CCN. Amount and Source of Funding September 9, 2020 – To be reviewed by the Water and Wastewater Commission. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: N/A N/A N/A The Porter Tract is located in southern Travis County approximately one tenth of a mile south of the intersection of Black Bear Drive and Ben Johnson Road. A portion of the property is currently in the City of Austin certificate of convenience and necessity (“CCN”) No. 11322 and the balance of the tract is located in the Aqua Texas, Inc. water CCN No. 13254. There are currently no customers located in the area and a Service Extension Request (“SER”) is currently in review. Austin Water will provide water service to the proposed development contingent on completion of the CCN transfer, which requires approval by the Public Utility Commission of Texas. Austin Water will provide wastewater for the entire tract, as the entire tract is already within the City’s wastewater CCN. Under 16 Texas Administrative Code § 24.253, public notice of a water service area transfer agreement is sufficient if the decision to enter into the agreement is discussed at a meeting of a city council, provided there are no affected customers in the transfer area. Since there are no affected customers located in the Porter Tract, notice will be sufficient if Council approves negotiation and execution of this agreement at a public meeting. The proposed project is located in zip code 78652, near City Council Districts 5 and 8.
Recommendation for Water & Wastewater Commission COA Strategic Direction: Government That Works For All September 9, 2020 Commission Meeting Date: Council Meeting Date: Department: Austin Water September 17, 2020 Client: Colleen Kirk, Kevin Critendon SUBJECT Recommend approval to negotiat e and execut e a cost participation agreement with Lennar & Village Builders - Austin (“Lennar”) for the City to reimburse Lennar for an amount not to exceed $1,123,320 for costs associated with the design and construction of an oversized lift station and force main related to Service Extension Request No. 2828R4 that will provide wastewater service to a proposed single- family development located south of Wells Branch Parkway and east of Immanuel Road. AMOUNT AND SOURCE OF FUNDING Funding is available in the Fiscal Year 2020-2021 Capital Budget of Austin Water. Purchasing Language: Prior Council Action: N/A N/A N/A MBE/WBE: Boards and Commission Action: September 9, 2020 – To be reviewed by the Water and Wastewater Commission. The Entrada Subdivision project consists of approximately 241 acres of land located south of Wells Branch Parkway and east of Immanuel Road (the “Property”). The Property is located within the City of Austin’s (the “City”) 2-mile Extra-Territorial Jurisdiction, Impact Fee Boundary, Austin Water’s service area for water and wastewater, the Desired Development Zone, and the Gilleland Watershed. A map of the property location is attached. Lennar & Village Builders - Austin (the ”Applicant”) is proposing to develop approximately 821 single-family homes. The Applicant requested that the City provide wastewater utility service to the Property as proposed in Service Extension Request (SER) No. 2828R4. Austin Water will provide retail water service to the Property. In accordance with Chapter 25-9 of the City Code, the City has asked the Applicant to oversize the lift station and force main in order to serve additional properties within the Gilleland drainage basin consistent with the City’s long-range planning goals for this area. If approved by City Council, the City will cost participate in this construction project only to the extent of the City’s proportionate share of the oversized lift station and force main. The proposed oversized improvements include construction of a public lift station estimated at 390 GPM (Gallons Per Minute) and approximately 1,500 feet of force main from the proposed lift station to an 8-inch gravity wastewater main in Entrada Tranquila Way. The City will reimburse the Applicant for an overall total amount not to exceed $1,123,320 …
Water & Wastewater Commission Review and Recommendation September 9, 2020 COA Strategic Decision: Government That Works For All Commission Meeting Date: Council Meeting Date: Department: Client: October 1, 2020 Austin Water Anna Bryan-Borja, Kevin Critendon Agenda Item Recommend approval to negotiate and execute an interlocal agreement with the Shady Hollow Municipal Utility District (District) for the transfer of the District’s former water and wastewater system to the District with reimbursement to the City in the amount of $714,387 for costs related to improvements to the system, and additional consideration to the City provided in related agreements with the District. No unanticipated fiscal impact. Amount and Source of Funding November 21, 2013 – Ordinance adopting a Strategic Partnership Agreement (SPA) between the City and the District, regarding future full purpose annexation of the District May 21, 2020 – Resolution directing the City Manager to negotiate amendments to the City’s Strategic Partnership Agreement (SPA) with the Shady Hollow Municipal Utility District September 9, 2020 – To be reviewed by the Water and Wastewater Commission Purchasing Language: N/A Prior Council Action: Boards and Commission Action: MBE/WBE: N/A City Council by Resolution No. 20200521-010 on May 21, 2020 directed the City Manager to negotiate with representatives of the Shady Hollow Municipal Utility District (District) to amend the City’s Strategic Partnership Agreement (SPA) to accomplish to the greatest degree practical the purposes and objectives of the SPA with the exception of full-purpose annexation. Terms to be addressed included the use and disposition of the District’s fire station, compensation to the City for fire service to District residents and the ownership of the District’s former water and wastewater system. This item addresses the ownership of the District’s former water and wastewater system through an agreement with the District for the City to transfer this system back to the District. In September 1980 the City and the Shady Hollow Municipal Utility District (the “District”), previously known as the Southwest Travis County Municipal Utility District No. 1, entered into an agreement for the City to provide wholesale drinking water service to the District. The parties entered into a subsequent agreement for the City to provide wholesale wastewater service in October 1993, with an amendment executed in April 1996. In accordance with the SPA, in April 2018 the City began providing retail water and wastewater service to approximately 1,400 former District customers who had been previously receiving wholesale water …
2020 Aust in Climat e Equit y Plan Sept ember 2020 Summary ● We’ve been updating the Community Climate Plan o Draft for public comment is out now o Council in October ● What we’re looking for from you: ○ Comments ○ Areas of Interest ○ Pledge of Support 2015 Communit y Climat e Plan Adopt ed by Council in June 2015 Electricity & Natural Gas Transportation & Land Use Materials & Waste Management 135 qualitative actions directed at departments 2017 Travis County Carbon Footprint 12.5 million metric tons carbon dioxide-equivalent Industrial Processes How w as t his plan updat e creat ed? • • • • • • • • 24 City Staff 120 Community Members (NGO, Govt., Business) 12 Ambassadors 4 Equity Trainings 5 Community Workshops (over 250 attendees) 14 Steering Committee Meetings 60+ Advisory Group Meetings 50+ Interviews by Ambassadors A Hist ory of Inequit ies t hat Remains Today • • • • • The Austin 1928 Master Plan divided the city along racial lines, forcibly displacing Black residents into specific, undesirable areas. The Tank Farm fuel storage facility, Eastside Landfill, and the Holly Power Plant exposed people of color to toxic pollution in East Austin neighborhoods. Gentrification is taking place in parts of the city where low-income people and people of color have been forced to live, the African-American share of the Austin population declined from 12% in 1990 to 7.7% in 2010. As of 2015, 52% of white Austin residents were homeowners, only 27% of African-American and 32% of Hispanic/Latinx residents owned homes. Cases of COVID-19, hospitalization and mortality rates are disproportionately affecting Latinx and Black communities W e are Changing t he Eart h’s Climat e could be Warming over 2 catastrophic to ℃ life on earth Climat e Project ions for Aust in • Low-income communities and communities of color are disproportionately affected by climate hazards • Experience climate shocks on top of existing economic stressors • Have less resources to bounce back from event • Suffer long-term impacts to mental and physical health Our Commit ment t o Climat e Equit y Climat e Change Eliminat e t he use of fossil fuels for energy & t ransport at ion Healt h Affordabilit y Accessibilit y Energy efficiency Renewable energy Less dependence on cars Electric vehicles • • • • • More trees & natural spaces • Healthier consumer choices Cult …
Title of Presentation Presentation Date Zebra Mussel Mitigation Update September 9, 2020 Rick Coronado, P.E., Assistant Director, Operations Name of Person, Assistant Director Last presentation to W&WW Commission (3.11.20) W&WW Commission 3.11.2020 - ZM Briefing Update 2 Handcox WTP Intake Cleaning and Inspection May 11-15, 2020 Removed zebra mussel buildup from • Upper intake • Middle intake • 108-inch intake manifold pipe Clean Upper Intake screen Clean Middle Intake screen Handcox WTP Intake Cleaning and Inspection May 11-15, 2020 Extended chemical feed lines • Upper intake • Middle intake Extended feed lines Chemical feed line discharge 4 Temporary copper sulfate feed systems Ullrich and Davis WTPs– target startup in September 2020 5 Zebra Mussel Mitigation Planning/Implementation Other infrastructure inspections / cleanings: • September 3 at Longhorn Dam (Complete) Next intake inspections / cleanings: • • September 14 at Ullrich WTP September 28 at Davis WTP Permanent systems: • Design underway (8/3/20) • • Copper ion generation system – NSF 61 Certified (3/24/20) 8-month design schedule, followed by bid phase – Previous update vendor received FIFRA Registration “Zebra Mussel Free Raw Water Piping 2020” 6
