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Water & Wastewater Commission Review and Recommendation Government That Works for All COA Strategic Direction: October 6, 2021 Commission Meeting Date: Council Meeting Date: Department: Purchasing October 21, 2021 Client: Joseph Gonzales Agenda Item Recommend approval to award three multi-term contracts with Ferguson Waterworks, Core and Main, LP, and ACT Pipe and Supply, Inc., to provide fire hydrant parts, each for up to five years for a total contract amount not to exceed $2,640,590, divided among the contractors. Amount and Source of Funding Funding in the amount of $528,118 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. The Purchasing Office issued an Invitation for Bids IFB 2200 WJT1006 for these goods. The solicitation issued on May 24, 2021 and it closed on June 10, 2021. Of the three offers received, the recommended contractors submitted lowest responsive offers. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A the October 6, 2021 — To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: These contracts will provide all the necessary fire hydrant parts to be utilized by Austin Water to ensure resiliency for the critical operations and fire protection requirements of the water distribution system in accordance with City, Texas Commission on Environmental Quality, and American Water Works Association water distribution system standards and requirements. The contract will replace a contract that expires on December 23, 2021. The requested authorization amount is based on historical spending and forecasted needs. Contract Detail: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Optional Extension 3 TOTAL Length of Term 2 yrs. 1 yr. 1 yr. 1 yr. 5 yrs. Contract Authorization $1,056,236 $ 528,118 $ 528,118 $ 528,118 $2,640,590 Note: Contract Authorization amounts are based on the City’s estimated annual usage. PRICE ANALYSIS a) Solicitations: 126 notices were sent, including 3 MBE and 0 WBE firms with no M/WBE firms responding. b) Cost Analysis: The proposed contract pricing is consistent with a 23.5% increase represented in the market.