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Water & Wastewater Commission Review and Recommendation Health and Environment, Mobility March 9, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services Department March 24, 2022 COA Strategic Direction: Client: Shay Ralls Roalson Agenda Item Recommend approval to negotiate and execute a professional services agreement with Pape-Dawson Consulting Engineers Inc., (staff recommendation) or one of the other qualified responders for Request for Qualifications Solicitation No. CLMP324A to provide engineering services for Project Connect – Water/Wastewater Utility Support Program in amount not to exceed $3,000,000. (Districts 1, 2, 3, 4, 7, and 9) Funding is available in the Fiscal Year 2021-2022 Capital Budget of Austin Water. Amount and Source of Funding Purchasing Language: Staff recommendation is the most qualified firm out of seven firms evaluated through the City’s qualification-based selection process. Prior Council Action: N/A Boards and Commission Action: MBE/WBE: March 9, 2022 – To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 22.0% MBE and 18.0% WBE participation. Project Connect is a comprehensive transit plan designed to enhance public transportation in Austin. It includes a new rail system, a downtown transit tunnel, and an expanded bus system. Project Connect involves multiple stakeholder agencies within City of Austin and partner agencies, including Austin Water. Ongoing coordination between Austin Transit Partnership (ATP), Capital Metro, and Austin Water have identified a number of significant water and wastewater utility conflicts. This contract will provide engineering support to manage risk by developing and evaluating alternative relocation alignments, estimating schedule and cost requirements for implementation, and coordinating construction sequencing to maintain adequate water and wastewater service to Austin Water customers. Coordination with other major projects such as the TxDOT I-35 Central Express project and the City’s Corridor Mobility Program may also be required. To support these goals, tasks may also include evaluation of projected water/wastewater demands and condition assessment of existing water and wastewater pipes, as well as preliminary engineering, final design, and construction phase services. All public impacts will be coordinated by ATP and the Project Connect team. If the contract is not secured, it will impact Austin Water’s ability to proactively plan for utility conflicts from Project Connect and limit Austin Water’s ability to identify and implement beneficial relocation options. This authorization provides for funding of the above listed services. This request allows for the development of an agreement with the qualified responder that Council awards. If the City is unsuccessful in negotiating a satisfactory agreement with the awarded responder, negotiations will cease with that provider. Staff will return to Council so that Council may award another qualified responder and authorize contract negotiations with that provider. TOP RANKED FIRM: Pape-Dawson Consulting Engineers, Inc is located in Austin, Texas SECOND RANKED FIRM: BGE, Inc is located in Austin, Texas  M/WBE Summary Participation subgoals stated in the solicitation were 1.90% African American; 9.00% Hispanic; 4.90% Native Asian; 15.80% WBE. The Top Ranked firm(s) provided a MBE/WBE Compliance Plan that met the goals of the solicitation and was approved by the Small and Minority Business Resources Department. The Second Ranked firm provided a MBE/WBE Compliance Plan that met the goals of the solicitation and was approved by the Small and Minority Business Resources Department. Public notice was given for this Request for Qualifications CLMP324A Project Connect – Water/Wastewater Utility Support Program , through the City’s Vendor Connection web portal. Seven firms submitted qualifications statements and responses were opened on November 16, 2021. Of the seven submittals received none of the firms submitting were certified MBE/WBE. TOP RANKED FIRM: NON M/WBE – PRIME Pape-Dawson Engineers, Inc. – Austin, TX MBE TOTAL – SUBCONSULTANTS Pape-Dawson Engineers, Inc. – Total Participation: 58.00% 58.00% Civil Engineering African American Subtotal (MB) HVJ Associates, Inc. – Austin, TX Hispanic Subtotal (MH) Civil Team Engineers, LLC – Austin, TX (MH) The Rios Group, Inc. – Round Rock, TX (MH) Zamora, LLC – Buda, TX Native/Asian Subtotal (MA) Baer Engineering & Environmental Consulting, Inc. – Austin, TX (MA) HVJ South Central Texas – M&J Inc. – Austin, TX WBE TOTAL – SUBCONSULTANTS (FW) Doucet & Associates, Inc. – Austin, TX Engineering Consulting; Civil Engineering; Traffic Consulting; Transportation Consulting Permitting; Civil Engineering Civil Engineering Surveying Service (Not Aerial or Research); Surveying Services; Global Positioning System; Mapping Services; Land Surveying; Personal, Temporary Surveying (Not Aerial or Research) Environmental Consulting (incl. sustainability); Permitting Services, Environmental; Building Permit Services Geotechnical – Soils, Tunnels and Subways/Engineering; Engineering Consulting; Environmental Engineering Engineering Consulting; Civil Engineering; Environmental Engineering; Water Supply, Treatment, and Distribution/Engineer; Cost Estimating 22.00% 2.00% 2.00% 11.00% 3.00% 2.00% 6.00% 9.00% 3.00% 6.00% 18.00% 15.00% (FW) V&A Consulting Engineers, Inc. – Round Rock, TX Civil Engineering; Concrete Engineering; Corrosion Control; Cathodic Protection; Electrolys; Desalinization Engineering; Electric Utility Protection and Control Engineering; Municipal Engineering; Waste Water Treatment Engineering; Water Supply, Treatment, and Distribution Engineering; Engineering Consulting Civil Engineering NON M/WBE TOTAL - SUBCONSULTANTS Pure Technologies US, LLC – Carrollton, TX SECOND RANKED FIRM: BGE, Inc. – Total Participation: NON M/WBE – PRIME BGE, Inc. – Austin, TX MBE TOTAL – SUBCONSULTANTS Civil Engineering African American Subtotal (MB) HVJ Associates Inc – Austin, TX Hispanic Subtotal (MH) Arias & Associates, Inc. – San Antonio, TX (MH) Civil Team Engineers LLC – Austin, TX (MH) The Rios Group, Inc. – Round Rock, TX Native/Asian Subtotal (MA) Baer Engineering and Environmental Consulting, Inc – Austin, TX (MA) Encotech Engineering – Austin, TX Traffic and Transportation Engineering Engineering Services; Geotechnical Testing Permitting, Civil Engineering Electrical Engineering; Structural Engineering 5.00% Environmental Consulting; Environmental Engineering Electrical Engineering; Structural Engineering 2.00% Civil Engineering WBE TOTAL – SUBCONSULTANTS (FW) K Friese & Associates, Inc – Austin, TX (FW) McGray & McGray Land Surveyors Inc – Austin, TX (FH) V&A Consulting Engineers, Inc. – Houston, TX NON M/WBE TOTAL - SUBCONSULTANTS RPS Infrastructure, Inc. – Austin, TX Civil Engineering Surveying and Mapping Services; Geophysical Surveying and Mapping Corrosion Control; Cathodic Protection; Electrolysis 4.00% 2.00% 3.00% 2.00% 2.00% 56.00% % 20.00% 2.00% 2.00% 13.00% 4.00% 4.00% 5.00% 3.00% 16.00% 10.00% 8.00% 8.00%  COMPOSITE EVALUATION MATRIX 16-Nov-21 Statement of Qualifications Received: Capital Contracting Office Evaluation of Consultant Qualifications Project: CLMP324A: Project Connect - Water/WasteWater Utility Support Program Project Manager: Kevin Koeller Item 1 Item 2 Item 3a Item 3b Item 6 Item 7 Item 8 [Yes or No] [Yes or No] [10] [20] [15] [10] [10] [100] [15] [115] Firm (or Joint Venture) MBE/WBE Procurement Program Turned in all Required Documents Team's Structure Team's Approach Prime Firm's Comparable Project Experience Major Scopes of Work Comparable Project Experience Team's Experience with Austin Issues COA Experience with Prime TOTAL POINTS INTERVIEW POINTS RANK TOTAL POINTS WITH INTERVIEWS Item 5 [15] Item 4 [20] Project Manager Project Professional and Project Principal Experience PProf [6] PMgr [10] 8.79 Pprinc. [4] 3.28 Pape-Dawson Consulting Engineers Inc 7.70 17.50 4.40 13.60 12.63 9.54 8.76 86.20 12.38 98.58 BGE Inc 8.20 16.70 8.10 5.10 3.28 12.80 12.66 8.20 8.47 83.51 10.72 94.23 Y Y Y Y Y Y Y Y Y Y Y Y Kimley-Horn and Associates Inc 7.50 15.55 7.00 4.51 2.78 11.90 11.72 8.85 8.33 78.14 Cobb Fendly & Assoc 7.60 15.50 7.39 3.47 3.34 12.00 11.50 7.72 8.33 76.86 AECOM Technical Services Inc 7.30 15.90 7.25 3.22 2.68 11.10 10.30 8.78 8.50 75.02 Lockwood Andrews & Newman 7.50 13.60 6.85 3.98 2.54 11.40 11.07 8.45 8.47 73.85 LJA Engineering Inc Non-Responsive 1 2 3 4 5 6 78.14 76.86 75.02 73.85 REVISED 2/28/2020 Stand Alone Evaluation Matrix