REGULAR MEETING OF THE PARKS AND RECREATION BOARD AUGUST 22, 2022 – 6:00 PM CITY HALL CHAMBERS, ROOM 1001 301 W. 2ND STREET AUSTIN, TEXAS 78701 Some members of the Parks and Recreation Board may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Tim Dombeck, (512) 974-6716, Tim.Dombeck@austintexas.gov. CURRENT BOARD MEMBERS/COMMISSIONERS: Laura Cottam Sajbel (D-9), Chair Sarah Faust (D-5), Vice-Chair Nina Rinaldi (D-1) Anna Di Carlo (D-2) Patrick Moore (D-3) Kathryn Flowers (D-4) Lisa Hugman (D-6) Nancy Barnard (D-7) Kim Taylor (D-8) Dawn Lewis (D-10) Richard DePalma (Mayor) AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first ten speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES Approve the minutes of the Parks and Recreation Board regular meeting of July 25, 2022. 1. STAFF BRIEFINGS Staff briefing on Parks and Recreation Department Community Engagement Events, Planning Updates, Development Updates, Maintenance Updates, Program Updates and Administrative updates. (SD23 Strategies: Health & Environment, Culture & Lifelong Learning; PARD Long Range Strategies: Relief from Urban Life, Urban Public Spaces, Park Access for All) Presenter(s): Kimberly McNeeley, Director, Parks and Recreation Department. Page 1 of 2 2. 3. 4. 5. 6. Staff briefing regarding the Fiscal Year 2022-2023 Budget Adoption Process. (SD23 Strategies: Economic Opportunity & Affordability, Health & Environment, Culture & Lifelong Learning, Mobility, Safety, Govt that Works for All; PARD Long Range Strategies: Operational Efficiency, Program Alignment) Presenter(s): Vanorda Richardson, Financial Manager III, Parks and Recreation Department. DISCUSSION AND ACTION ITEMS Presentation, discussion and possible action regarding changes to the 305 S. Congress PUD. (Cottam Sajbel) Presenter(s): Laura Cottam Sajbel, Chair, Parks and Recreation Board. Discussion and possible action regarding the formation of a Homelessness Working Group. (Hugman) Discussion and possible action regarding the formation of an Aquatics Working Group. (Barnard) WORKING GROUP/COMMITTEE UPDATES 7. 8. 9. 10. 11. Update from South Central Waterfront Advisory Board. (Cottam Sajbel) Update from Downtown Commission. (Taylor) Update …
Parks-related information from the PUD. Update: 305 S. Congress PUD Headed for Council August 30 Work Session Sept 1 Council Meeting *Illustrations are from the Vision Plan, not from the PUD design. SRCC request for Postponement The ordinance, as posted on July 15, 2022, does not appear ready for a hearing or an approved second or third reading. The ordinance substantially amends a 30 year-old amendment of a 37 year-old Planned Unit Development. Yet, there is no redline of the previous ordinances and according to the ordinance itself, if there is a conflict with the exhibits, the ordinance controls. In connection with these cases, SRCC has adopted two positions: (i) in September 16, 2019 SRCC voted to oppose the PUD in South Central Waterfront until it included a regulating plan with financial tools; (ii) on February 2, 2022, SRCC voted to support the stated conditions in the conditional recommendations from boards and commissions. Currently, this project does not meet SRCC’s stated positions. For the reasons stated above, SRCC respectfully requests a postponement of the cases until the language of the ordinance accurately reflects its history and substantial amendments, that the applicant demonstrates an understanding of its obligations, and the City receives SRCC’s updated position following its August 16, 2022 general membership meeting. Stakeholder SRCC opposes this PUD Their message to Council is this: The 305 S. Congress PUD is not superior. Failure to meet the intent of the South Central Waterfront Framework Vision Plan. Development bonus entitlements requested by the PUD applicant exceed the community benefits required of them, with respect to parkland acreage, parkland improvements, and affordable housing. The plan lacks reasonable justification for public subsidies. This PUD plan has been unable to benchmark standards met by nearby recent projects and proposals without public funding. The following excerpts come from the draft Council will discuss at 2nd reading, terms NOT yet agreed to by developer Show up, call in, or write to City Council Aug. 30 and Sept 1. Please make your voice heard. We have one chance to get this right. Questions & Discussion
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 ORDINANCE NO. ________________ AN ORDINANCE AMENDING ORDINANCE NO. 890720-E TO MODIFY THE LAND USE PLAN AND CHANGE CONDITIONS OF ZONING FOR THE AUSTIN AMERICAN STATESMAN PLANNED UNIT DEVELOPMENT AND REZONING AND CHANGING THE ZONING MAP FROM PLANNED UNIT DEVELOPMENT-NEIGHBORHOOD PLAN (“PUD-NP”) COMBINING DISTRICT TO PLANNED UNIT DEVELOPMENT-NEIGHBORHOOD PLAN (“PUD-NP”) COMBINING DISTRICT FOR THE PROPERTY LOCATED AT 305 SOUTH CONGRESS AVENUE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF AUSTIN: PART 1. Austin-American Statesman Planned Unit Development (“Statesman PUD”) is comprised of approximately 18.856 acres of land locally known as the Austin-American Statesman tract located generally at South Congress Avenue and Miller Street, in Austin, Travis County, Texas, and more particularly described in the metes and bounds in the land use plan incorporated into Ordinance No. 890720-E. PART 2. The Statesman PUD was approved July 20, 1989, under Ordinance No. 890720- E (the “Original Ordinance”) and amended under Ordinance No. 931202-H. PART 3. The zoning map established by Section 25-2-191 of the City Code is amended to change the base district from planned unit development-neighborhood plan (PUD-NP) combining district to planned unit development-neighborhood plan (PUD-NP) combining district on the property generally known as the Austin-American Statement Planned Unit Development, described in Zoning Case No. C814-89-0003.02 on file at the Housing and Planning Department, and more particularly described in Exhibit “A” (the “Property”), and being locally known as 305 South Congress Avenue, and generally identified in the map attached as Exhibit “B”. PART 4. The attached exhibits are incorporated into this ordinance in their entirety as though set forth fully in the text of this ordinance. The exhibits are as follows: Legal Description Zoning Map Setbacks and Land Use Map Sub Area Height Map Property Boundary and Right-of-Way Map Street Sections and Internal Private Driveway Typical Sections Page 1 of 19 A. B. C. D. E. F. Trail Realignment Plan Environmental Protection and Restoration Plan Tree Preservation and Mitigation Plan Street Trees G. Conceptual Open Space Map H. Conceptual Phasing Plan I. J. K. L. M. Data Table and Notes N. Parkland Credit PART 5. This ordinance and the attached Exhibits “A” through “N” are the amended land …
SECOND AND THIRD READINGS SUMMARY SHEET DISTRICT: 9 CASE: C814-89-0003.02 – 305 S. Congress ADDRESS: 305 South Congress Avenue PROPERTY OWNER: Richard T. Suttle, Jr. (Trustee) AGENT: Armbrust & Brown PLLC (Richard Suttle) CASE MANAGER: Jerry Rusthoven, 512-974-3207, jerry.rusthoven@austintexas.gov REQUEST: Approve Second and Third Readings From planned unit development – neighborhood plan (PUD-NP) To planned unit development – neighborhood plan (PUD-NP), with conditions This ordinance may include waiver of fees, alternative funding methods, modifications of City regulations, and acquisition of property. CITY COUNCIL ACTION: July 28, 2022 June 16, 2022 April 7, 2022: Approved a Postponement to July 28, 2022. Vote: 11-0. Approved an amendment to the PUD with a Restrictive Covenant for the conditions of the Traffic Impact Analysis memo as the Planning Commission recommended, with additional amendments from Council Member Tovo, on First Reading. Vote: 10-0, Council Member Harper-Madison was off the dais. ORDINANCE NUMBER: ISSUES: The ordinance for an amendment to PUD zoning reflects Council action taken on First Reading. From: To: Subject: Date: Attachments: Rusthoven, Jerry Rivera, Andrew; Rhoades, Wendy Fwd: Q&A for Item 69 Thursday, April 7, 2022 9:28:42 AM image001.png Andrew, I sent this yesterday evening. Jerry Get Outlook for Android From: Rusthoven, Jerry Sent: Wednesday, April 6, 2022 5:26:11 PM To: Roberts, Kaycie <Kaycie.Roberts@austintexas.gov> Cc: Harden, Joi <Joi.Harden@austintexas.gov> Subject: Q&A for Item 69 Questions from MPT Alter 1. Please provide a copy of the existing PUD ordinance for this site. Original ordinance (1989): 19890720-E, Ordinance (austintexas.gov); Amended ordinance (1993): 19931202-H, Ordinance (austintexas.gov) 2. How will the ordinance, which we do not yet have, codify the requirements for which party shall pay for which costs associated with the trail creation and other park amenities? RESPONSE: The ordinance should clearly establish responsibility and timing for construction of baseline amenities. The responsible party would be the applicant / owner. 3. Given our code requirements, why is the preservation of a heritage tree considered to be a superiority element? RESPONSE: The PUD amendment has met Tier 2 superiority for heritage, protected, and all other native trees within the PUD by: committing to preserve or transplant all Heritage trees unless the tree is dead, fatally diseased, or poses an imminent hazard. The PUD has also committed to preserve or transplant 75% of the caliper inches associated with native protected size trees; and preserve 75% of all other native caliper inches within the PUD. 4. How will ownership of …
REVISED REGULAR MEETING OF THE PARKS AND RECREATION BOARD AUGUST 22, 2022 – 6:00 PM CITY HALL CHAMBERS, ROOM 1001 301 W. 2ND STREET AUSTIN, TEXAS 78701 Some members of the Parks and Recreation Board may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Tim Dombeck, (512) 974-6716, Tim.Dombeck@austintexas.gov. CURRENT BOARD MEMBERS/COMMISSIONERS: Laura Cottam Sajbel (D-9), Chair Sarah Faust (D-5), Vice-Chair Nina Rinaldi (D-1) Anna Di Carlo (D-2) Patrick Moore (D-3) Kathryn Flowers (D-4) Lisa Hugman (D-6) Nancy Barnard (D-7) Kim Taylor (D-8) Dawn Lewis (D-10) Richard DePalma (Mayor) AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first ten speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES Approve the minutes of the Parks and Recreation Board regular meeting of July 25, 2022. 1. STAFF BRIEFINGS Staff briefing on Parks and Recreation Department Community Engagement Events, Planning Updates, Development Updates, Maintenance Updates, Program Updates and Administrative updates. (SD23 Strategies: Health & Environment, Culture & Lifelong Learning; PARD Long Range Strategies: Relief from Urban Life, Urban Public Spaces, Park Access for All) Presenter(s): Kimberly McNeeley, Director, Parks and Recreation Department. Page 1 of 2 2. 3. 4. 5. 6. DISCUSSION AND ACTION ITEMS Discussion and possible action regarding a recommendation from the Off-Leash Dog working group. (Lewis, Barnard) Presentation, discussion and possible action regarding changes to the 305 S. Congress PUD. (Cottam Sajbel) Presenter(s): Laura Cottam Sajbel, Chair, Parks and Recreation Board. Discussion and possible action regarding the formation of a Homelessness Working Group. (Hugman) Discussion and possible action regarding the formation of an Aquatics Working Group. (Barnard) WORKING GROUP/COMMITTEE UPDATES 7. 8. 9. 10. 11. Update from South Central Waterfront Advisory Board. (Cottam Sajbel) Update from Downtown Commission. (Taylor) Update from Joint Sustainability Committee. (DePalma) Update from Zilker Park Vision Plan Working Group. (Lewis, DePalma, Faust, Taylor) Update from Crime and Law Enforcement in Parks Working Group. (Lewis, Moore, Barnard) FUTURE AGENDA …
PARKS AND RECREATION BOARD DIRECTOR’S REPORT DATE: August 2022 COMMUNITY ENGAGEMENT EVENTS: Renaming Ceremony – George Morales Dove Springs Recreation Center: The facility renaming ceremony in honor of Constable George Morales took place on July 30, 2022, at 9:00 am. The event was not only to recognize the Dove Springs Recreation Center name change but also to highlight the many years of community service and protection that George Morales has given the Dove Springs community. Keynote speakers included Congressman Lloyd Doggett, Mayor Steve Adler, Council Member Vanessa Fuentes, Former Council Member Greg Casar and County Commissioner Margaret Gomez. District 2 Constable George Morales speaking to ceremony attendees George Morales Dove Springs Recreation Center: The George Morales Dove Springs Recreation Center hosted a town hall meeting on July 23, 2022, from 10 am-1 pm. This meeting was coordinated by Councilwoman Vanessa Fuentes and Mission Capital. Discussions between Travis Country Child Welfare Services, Austin Independent School District (AISD), and community members took place. The primary focus of these discussions centered on support that Black/Brown families receive from health and protective family agencies in the Austin area. Approximately 75 visitors attended this event and participated in open discussion and dialogue. District 2 1 Outdoor Basketball/Pickleball Court Ribbon Cutting Ceremony: Gus Garcia Recreation Center hosted an official ribbon cutting ceremony on Wednesday, August 3, 2022, for their outdoor basketball court. There were over 50 people in attendance to witness the grand opening. Speeches were given from City Council member Jose “Chito” Vela, the Gus Garcia, Advisory Board President, and members of The Austin Parks Foundation. District 4 Tarrytown Neighborhood Park Playground Replacement: On August 27, 2022, the Department will host the second community engagement event for the upcoming Playground Replacement at Tarrytown Neighborhood Park, located at 2106 Tower Drive, Austin, TX 78703. The event will take place in person from 10:30 am – 12:00 pm and will include poster boards and survey questions for public response. The community will have the opportunity to review three different playscapes from different playground vendors. Responses that we receive will help to determine the final playscape equipment and the preferred color scheme. An online survey will be available on the project webpage for those not able to attend in person. The project is funded by the 2018 Bond Program and Parkland Dedication Funds. https://www.austintexas.gov/department/tarrytown-neighborhood-park-playscape-replacement. District 10 Montopolis Pool Replacement Project: On September 13, 2022, the Department will host …
PARKS AND RECREATION BOARD MEETING MINUTES JULY 25, 2022 PARKS ANR RECREATION BOARD REGULAR MEETING MINUTES MONDAY, JULY 25, 2022 The Parks and Recreation Board convened in a regular meeting on July 25, 2022, at 301 W. 2nd Street in Austin, Texas. Chair Cottam Sajbel called the BOARD NAME Meeting to order at 6:01 p.m. Board Members/Commissioners in Attendance: Laura Cottam Sajbel, Sarah Faust, Nancy Barnard, Richard DePalma, Anna Di Carlo, Katherine Flowers, Lisa Hugman, Patrick Moore, Nina Rinaldi. Board Members/Commissioners in Attendance Remotely: Dawn Lewis, Kim Taylor. PUBLIC COMMUNICATION: GENERAL Anna Aguirre - GAVA Blanca Ortiz – Where the Water Runs Elena Rodriguez – Where the Water Runs Enedina Sanchez – Where the Water Runs Malcom Yeatts – EROC Contact Team Scott Cobb – Barton Springs Lifeguard Antony McGregor Day – Springdale Park Neighbors Bill Bunch – Save Our Springs Alliance and Zilker Neighborhood Association Kevin Reinis – Austin Rowing Club Kermit Maxwell – Springdale Park Neighbors 2. APPROVAL OF MINUTES 1. Approve the minutes of the Parks and Recreation Board Regular Meeting on June 27, 2022. The minutes from the meeting of June 27, 2022 were approved on Vice Chair Faust’s motion, Board Member Moore’s second on a 10-0 vote with Board Member Barnard abstaining. DISCUSSION AND ACTION ITEMS Presentation, discussion and possible action on the history of Waller Creek as it pertains to upcoming naming opportunities 1 PARKS AND RECREATION BOARD MEETING MINUTES JULY 25, 2022 Dr. Katherine Pace, Urban Environmental Historian and Dr. Ted Gordon, Founding Chair Department of African and African Diaspora Studies, University of Texas at Austin gave a presentation and answered questions. No action was taken on this item. 3. Presentation, discussion and possible action regarding the Where The Water Runs/Donde Corre El Agua community activated park project proposal for East Williamson Creek trailhead and greenbelt with the Dove Spring Community. Christine Chute Canul, Partnership Manager, Parks and Recreation, Frances Acuña, Go Austin Vamos Austin, Blanca Ortiz, Elena Rodriguez and Enedina Sánchez, E. Williamson Creek Adopters, Bjørn Sletto, School of Architecture at the university of Texas at Austin gave a presentation and answered question. No action was taken on this item. 4. Discussion and possible action regarding a recommendation to Austin City Council on guidelines for making decisions about conditional use permits to allow for the sale of alcohol in Parks. The motion to approve the recommendation to establish criteria in determining whether …
PARKS AND RECREATION BOARD RECOMMENDATION YYYYMMDD-XXX [XXX is the agenda item number] Seconded By: Date: Subject: Motioned By: Recommendation the Parks and Recreation Board encourages the City of Austin and the Parks and Recreation Department to explore all available means to educate the public about this issue, and to expand fenced off-leash dog areas, prioritizing the high density areas that lack these facilities. Description of Recommendation to Council [Formatted as bullet points or paragraphs] Rationale: WHEREAS, Section 3-4-1 of the Austin City Code states that except in designated off leash dog areas, “an owner or handler of a dog shall keep the dog under restraint."; and WHEREAS, with Austin’s growth, there has been a steady increase in violations of this code in parks and green spaces; and since October 1, 2022, Park Rangers have had over 2,101 contacts with park visitors who had their dogs off the leash to request compliance with leash laws; and Austin’s 311 call line consistently receives notifications of leash-law violations at city parks; and WHEREAS, a working group which included PARD and AAC staff and members of the Parks and Recreation Board and the Animal Advisory Commission evaluated the growing community concerns and created recommendations to address the growing off-leash dog issue; and WHEREAS, off-leash dogs can pose a threat both to dog-safety and the safety of other park users; and WHEREAS, parks and green spaces should be safe and welcoming for all members of the community; WHEREAS, currently the Austin Police Department, the Austin Animal Shelter and the Parks and Recreation Department do not have the resources to enforce the off leash dog ordinance; and WHEREAS, in Austin, which holds a population of over a million, there are only twelve official PARD off-leash dog areas in the City of Austin, and not all areas are fenced; 1 of 2 NOW, THEREFORE, BE IT RESOLVED that the Parks and Recreation Board encourages the City of Austin and the Parks and Recreation Department to explore all available means to educate the public about this issue, and to expand fenced off-leash dog areas, prioritizing the high density areas that lack these facilities. Vote For: Against: Abstain: Absent: Attest: [Staff or board member can sign] 2 of 2
Photos of South Central Waterfront As it currently exists: Photos taken at 7pm on Sunday, August 21, 2022. Congress This is the Statesman site, viewed from the Congress Bridge. Access by Path This looks down a public path alongside the Statesman parking lot, toward the bat-viewing area. Current view, walking North on Congress. Skyscraper goes here. The 305 S. Congress PUD plans a skyscraper here, to the right of the walk, with parking below so the building begins at street level. Current stairs As evident, there are two access points at this location, these stairs and the path in the previous slide. Entrances Again, the building will supplant these two public accesses to the park and trail. Bike access moves South Under this PUD, bikes coming from the Congress Bridge would have to travel to Barton Springs Road, at the end of this block (where the stoplight is). Road and bike access The PUD will channel bikes to a two-way bike lane along the extended Bar ton Springs Road, at this location, about ¼ mile from the bat area, behind the current Statesman building. Current access On the back side of the Statesm an is an extensive lot that allows a wide pedestrian access to the trail, besides a specif ic trail entr y point. 7 pm Sunday Bat- wat chers arrive on a random Sunday evening. This park is a beloved spot for locals and tourists alike.
PARKS AND RECREATION BOARD RECOMMENDATION 20220822-3 August 22, 2022 Off-Leash Dog Areas Seconded By: Richard DePlama Date: Subject: Motioned By: Dawn Lewis Recommendation the Parks and Recreation Board encourages the City of Austin and the Parks and Recreation Department to explore all available means to educate the public about this issue, and to expand fenced off-leash dog areas, prioritizing the high density areas that lack these facilities. Rationale: WHEREAS, Section 3-4-1 of the Austin City Code states that except in designated off leash dog areas, “an owner or handler of a dog shall keep the dog under restraint."; and WHEREAS, with Austin’s growth, there has been a steady increase in violations of this code in parks and green spaces; and since October 1, 2022, Park Rangers have had over 2,101 contacts with park visitors who had their dogs off the leash to request compliance with leash laws; and Austin’s 311 call line consistently receives notifications of leash-law violations at city parks; and WHEREAS, a working group which included PARD and AAC staff and members of the Parks and Recreation Board and the Animal Advisory Commission evaluated the growing community concerns and created recommendations to address the growing off-leash dog issue; and WHEREAS, off-leash dogs can pose a threat both to dog-safety and the safety of other park users; and WHEREAS, parks and green spaces should be safe and welcoming for all members of the community; WHEREAS, currently the Austin Police Department, the Austin Animal Shelter and the Parks and Recreation Department do not have the resources to enforce the off leash dog ordinance; and WHEREAS, in Austin, which holds a population of over a million, there are only twelve official PARD off-leash dog areas in the City of Austin, and not all areas are fenced; NOW, THEREFORE, BE IT RESOLVED that the Parks and Recreation Board encourages the City of Austin and the Parks and Recreation Department to explore all available means to educate the public about this issue, and to expand fenced off-leash dog areas, prioritizing the high density areas that lack these facilities. 1 of 2 Vote For: The motion to approve the recommendation that the Parks and Recreation Board encourages the City of Austin and the Parks and Recreation Department to explore all available means to educate the public about this issue, and to expand fenced off-leash dog areas, prioritizing the high density areas that lack these …
1. 2. 3. 4. REGULAR MEETING of the LIBRARYCOMMISSION August 22, 2022 – 6 p.m. Central Library, 4th floor Conference Room 710 W Cesar Chavez St. AUSTIN, TEXAS Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Sharon Herfurth, 512-974-7420, sharon.herfurth@austintexas.gov CURRENT BOARD MEMBERS/COMMISSIONERS: Mark Smith, Chair; Lynda Infante, Vice Chair; Julia Aguilar; Patricia Dabbert; JC Dwyer; Cristina Masters; Courtney Rosenthal; and Steven Self CALL TO ORDER PUBLIC COMMUNICATION: GENERAL AGENDA The first five speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES Approve the minutes of the LIBRARY COMMISSION REGULAR MEETING on July 25, 2022. Staff briefing regarding eBook Pricing, Amy Mullin, Electronic Resources Librarian Staff briefing regarding Austin Completely Booked: Your Summer Experience program, Alanna Graves, Summer Experience Coordinator STAFF BRIEFINGS DISCUSSION ITEMS Discussion of the July Director’s Report covering public programming highlights, facilities, and APL priorities DISCUSSION AND ACTION ITEMS Report and possible action Austin Public Library civic engagement activities Report and possible action on Digital Inclusion town halls and initiatives Report and possible action on Enhanced Library Cards 5. 6. 7. WORKING GROUP UPDATES 8. Update from the Freedom to Read Working Group FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. at 512-974-7420 or Please sharon.herfurth@austintexas.gov for additional information; TTY users route through Relay Texas at 711. For more information on the Library Commission, please contact Sharon Herfurth at 512-974- 7420 or sharon.herfurth@austintexas.gov the Library Department, call Sharon Herfurth at
Library Commission Meeting Minutes 25 July, 2022 REGULAR MEETING 25 July, 2022 THE LIBRARY COMMISSION MINUTES The Library Commission convened in a Regular Meeting on Monday, July 25, 2022 at the Hampton Branch at Oak Hill, 5125 Convict Hill Rd., in Austin, Texas. Chair Smith called the Board Meeting to order at 6:00 p.m. Board Members in Attendance: Chair Mark Smith, Vice-Chair Lynda Infante, Commission Members Pat Dabbert, JC Dwyer, Cristina Masters, Courtney Rosenthal, and Steven Self Board Members Absent: Commission Member Julia Aguilar Public Communication: General Carlos León spoke about his concerns with the library. APPROVAL OF MINUTES 1. Approval of Minutes from the June 18, 2022 Special Called Meeting The minutes of the special called meeting were approved on Commission Member Rosenthal’s motion and Commission Member Dabbert’s second on a 7-0 vote. Commission Member Aguilar absent. 2. Approval of Minutes from the June 29, 2022 Special Called Meeting The minutes of the special called meeting were approved on Commission Member Dabbert’s motion and Commission Member Masters’ second on a 7-0 vote. Commission Member Aguilar absent. DISCUSSION ITEMS 3. Presentation by CapMetro, Potential Fare Programs and Free Bus Pass distribution at APL branches Grace Nguyen, Community Engagement, Capital Metro, gave the presentation 4. Presentation by Group 4, Architecture, Research + Planning, Austin Public Library Strategic Plan Susan Kent, David Schnee, Jill Eyres, and Grace Tillman gave the presentation 5. Discussion of Director’s Monthly Report for May covering public programming highlights, facilities, and APL Priorities Library Commission Meeting Minutes 25 July, 2022 Director of Libraries, Roosevelt Weeks, gave the report. DISCUSSION AND ACTION ITEMS 6. Approve a recommendation in support of the FY23 Austin Public Library budget Recommendation 20220725-6: Support for the Austin Public Library Proposed Budget for FY23 was passed on Vice Chair Infante’s motion and Commission Member Masters’ second on a 7-0 vote. Commission Member Aguilar absent. 7. Discussion and possible action on creating working groups for Library Commission training and development, Community Engagement, and Enhanced Library Cards. No action taken. 8. Report and possible action on a recommendation about Enhanced Library Cards Recommendation 20220725-8: Enhanced Library Cards was passed on Commission Member Dwyer’s motion and Commission Member Self’s second on a 6-0 vote. Commission Member Dabbert abstained. Commission Member Aguilar absent. WORKING GROUP UPDATES 9. Update from the Freedom to Read working group Commissioner Rosenthal gave the update. FUTURE AGENDA ITEMS Presentation from the Texas State Library …
Proposal for Community Engagement Working Group formation Library Commission Meeting, 8/22/22 JC Dwyer, District 8 Commissioner At our June 18th planning retreat, Commissioners expressed an interest in forming a working group to make recommendations concerning the future role of Austin Public Library and the Austin Library Commission in strengthening community engagement around library issues, and city issues broadly. This interest is in alignment with City Council’s Strategic Direction 2023 outcome “A Government That Works for All,” particularly Indicator Category E, “Stakeholder Engagement and Participation.” As proposed here, this working group would primarily discuss the following three charges and report back to the Commission with recommendations and if relevant, a plan for future action. 1. Examine ways in which APL can enhance its role as “social infrastructure,” better leveraging its equity-focused mission, accessible physical spaces and strong community brand in otherwise divisive times to: a. Build Austin’s community & shared values; b. Strengthen engagement in basic civic processes (such as elections); c. Convene productive community conversations around issues of public interest; d. Serve as an ongoing conduit of public opinion for City departments and decision-makers; and e. Expand its partnerships with community-focused organizations. 2. Examine ways in which the Library Commission could better encourage and transmit community input on issues under its purview, serving as ambassadors for public sentiment for other City commissions & and potentially documenting its successes as a model departments. Specific ideas to discuss might include: a. Conducting community input sessions on specific library issues, or conducting outreach on these issues through existing community meetings / groups; b. Reinstituting a version of Commissioner open houses / “office hours” at their home branch libraries; c. Defining a process for identifying cross-commission priorities, as well as coordinating d. and building reciprocal relationships with other commissions; and Increasing the role of public comment at our normally scheduled commission meetings. 3. Make specific recommendations to apply the group’s findings in 1 & 2 to the annual City budget-making process, with a goal of increasing community input and support for APL’s FY24 budget needs. b. a. Recommend processes for gathering the input of community members and other City commissions, then converting that energy into coordinated advocacy in support of any resulting budget requests in alignment with the annual budget calendar. Investigate any opportunities to strengthen the Commission’s relationship with the Library Foundation and its donors to facilitate grasstops support for APL budget requests. …
KEY PERFORMANCE METRICS FY 2022 TRENDS JULY2022 P.1 Cardholders TOTAL CARDHOLDERS ACTIVE CARDHOLDERS 445,871 283,997 314,570 439,781 441,981 May-22 Jun-22 Jul-22 Jun-22 Jul-22 242,381 May-22 NEW CARDHOLDERS 2,791 3,274 3,460 Virtual Library e -Cards Resident v NonResident Virtual Resident Virtual NonResident 8,518 4,987 8,586 5,153 8,496 4,848 May-22 Jun-22 Jul-22 M ay- 2 2 Ju n - 2 2 Ju l - 2 2 Contact: Emi Johnson, Business Process Innovation & Improvement 8/12/2022 KEY PERFORMANCE METRICS FY 2022 TRENDS JULY2022 P.2 Visitors Contact: Emi Johnson, Business Process Innovation & Improvement 8/12/2022 KEY PERFORMANCE METRICS FY 2022 TRENDS JULY2022 P.3 Circulation PHYSICAL CIRCULATION VIRTUAL CIRCULATION CIRCULAT ION 233,345 222,702 230,011 184,818 248,123 211,236 M A Y - 2 2 J U N - 2 2 J U L - 2 2 TO P E - M AT ER I A LS May-22 Jun-22 Jul-22 127,720 129,774 139,421 89,886 91,119 95,804 CIRC_EBOOK CIRC_EAUDIO Contact: Emi Johnson, Business Process Innovation & Improvement 8/12/2022 KEY PERFORMANCE METRICS FY 2022 TRENDS JULY2022 P.4 Express & Holds Check-Outs Desk v Express Past 3 Months EXPRESS DESK CENTRAL LIBRARY DESK V EXPRESS CHECK-OUTS EXPRESS DESK 155,222 186,524 177,564 29,596 36,178 33,672 21,460 30,541 29,406 1,640 1,967 1,850 May-22 Jun-22 Jul-22 May-22 Jun-22 Jul-22 N U M B E R O F H O L D S P L A C E D BY N U M B E R O F C A R D H O L D E R S Cardholders Placing Holds Holds Requested 63,452 68,560 69,613 23,014 24,408 22,294 May-22 Jun-22 Jul-22 Contact: Emi Johnson, Business Process Innovation & Improvement 8/12/2022 KEY PERFORMANCE METRICS FY 2022 TRENDS JULY2022 P.5 Technology WEBSITE HITS 1,891,718 1,942,863 1,819,793 18,258 19,530 System Computer Sessions 21,625 May-22 Jun-22 Jul-22 WIFI CONNECTIONS 28,952 29,256 27,102 May-22 Jun-22 Jul-22 5,962 Tech Devices Checked-Out 183 95 41 Hotspots 561 554 511 Laptops May-22 Jun-22 Jul-22 Contact: Emi Johnson, Business Process Innovation & Improvement 8/12/2022 May-22 Jun-22 Jul-22 Central Library Computer Sessions 6,748 7,560 May-22 Jun-22 Jul-22 Branch Computer Sessions 14,065 12,296 12,782 May-22 Jun-22 Jul-22 KEY PERFORMANCE METRICS FY 2022 TRENDS JULY2022 P.6 Programs Adult/Family 133 97 300 250 200 150 100 50 0 27 9 31 20 46 19 May-22 Jun-22 Jul-22 PROGRAMS Teen Children 256 205 Total Programs 264 199 42 Community Services Outreach 12 7 May-22 Jun-22 Jul-22 Contact: Emi Johnson, Business Process Innovation & Improvement 8/12/2022 s …
Director’s Report August 2022 TABLE OF CONTENTS HIghlights __________________________________________________________________ 3 Facilities Services ____________________________________________________________ 5 FY2018 Bond Program Summary ___________________________________________________________ 5 FY2012 Bond Program Summary __________________________________________________________ 10 Library Priorities ____________________________________________________________ 11 Literacy Advancement ___________________________________________________________________ 13 Digital Inclusion & STEM ____________________________________________ Error! Bookmark not defined. Equity, Diversity & Inclusion _______________________________________________________________ 14 Civic and Community Engagement _________________________________________________________ 14 Staff Development ______________________________________________________________________ 14 Workforce and Economic Development ______________________________________________________ 14 APL By the Numbers ________________________________________________________ 15 Collections Circulation July _______________________________________________________________ 15 HIGHLIGHTS Disruption in service expected from August 30 - September 1 Our library card system will experience disruptions from August 30 – September 1. Here is what you need to know: • August 30 (morning) - There will be 1-2 hours of complete downtime where you won’t be able to: • Log into your account • Use Virtual Library • Get a new library card or renew one • Reset your pin • Receive notices from customer service • *Additionally, there will be delays with holds that have been placed. • Get a new library card or renew one • Reset your pin • Receive notices from customer service • *Additionally, there will be delays with holds that have been placed. September 2: Services will return to normal. August 30 – September 1 - We will experience some disruption of the above services, and you may not be able to: Sunday Hours Returning to Austin Public Library Locations Starting Sept. 11 Six Austin Public Library locations will be opening and offering services on Sundays, beginning September 11, 2022. The Central Library, four branch libraries, and the Austin History Center will be open to the public from 12 - 5 p.m. on Sundays for the first time since the start of the COVID-19 pandemic. “We are thrilled that we will be able to return to providing library services to the Austin community seven days a week,” stated Austin Public Library Director Roosevelt Weeks. “We know that many in the community appreciated the convenience of being able to access their libraries on Sundays, and I am pleased that we have the capacity to bring back this service.” . Austin Public Library has been gradually expanding hours and services since closing in-person services in 2020 due to the COVID-19 pandemic. Prior to the pandemic, several locations did offer Sunday hours, but when Austin Public Library expanded service hours in March 2022, Sunday hours could not be restored …
SPECIAL CALLED MEETING of the LGBTQ QUALITY OF LIFE ADVISORY COMMISSION MONDAY, AUGUST 22, 2022 7:00 P.M. City of Austin Permitting and Development Center, Room 1401 6310 Wilhelmina Delco Dr., Austin, Texas 78752 Some members of the Commission may be participating by videoconference. Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once, either in-person or remotely, and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, contact Alyssa Parra, the Commission’s staff liaison, at 512-974-2934 or Alyssa.Parra@AustinTexas.gov. CURRENT COMMISSIONERS: Ryn Gonzales, Chair Kanoa Arteaga Emily Bush Charles Curry Rebecca Dreke Dr. Victor Martinez Christian Vieira Melissa Taylor, Vice Chair Marti Bier Kannou Curette Nan Dowling Katelyn Jones Darcy Rendon Brandon Wollerson AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first ten speakers signed up before the meeting is called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. MOTION TO SUSPEND ROBERT’S RULES OF ORDER DISCUSSION AND ACTION ITEMS 1. Discussion and possible action to approve a recommendation concerning the City’s current and future response to the Monkeypox virus. (Sponsor: Curry; Strategic Outcome: Health & Environment) FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the Americans with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least two days (48 hours) before the meeting date. Please get in touch with Alyssa Parra, the Commission’s staff liaison, at 512-974-2934 or Alyssa.Parra@AustinTexas.gov for additional information; TTY users route through Relay Texas at 711. For more information on the LGBTQ Quality of Life Advisory Commission, please get in touch with Alyssa Parra, the Commission’s staff liaison, at 512-974-2934 or Alyssa.Parra@AustinTexas.gov.
DRAFT Resolution on monkeypox response Whereas the City of Austin and Travis County have declared a public health emergency regarding the outbreak of monkeypox in our community, and Whereas, the vaccine supply available to Austin Public Health is extremely limited which creates concerns in the community about prioritization and equity access, and Whereas, Austin Public Health has provided information to the community suggesting up to a twenty‐one day isolation period for persons diagnosed with monkeypox which creates a hardship for those who are economically disadvantage and lack access to paid sick leave, and Whereas, isolation is a critical factor in controlling the spread of this communicable disease to the community and requires advance planning for overcoming the barriers to isolation in order to provide a public information campaign that will encourage people to seek treatment, Now therefore be it resolved that the LGBTQ Quality of Life Commission recommends to City Council that: The City Manager be directed to identify funds for emergency short‐term financial assistance to those who cannot afford to isolate for 28 days due to a monkeypox exposure or diagnosis, and The City Manager be directed to present a plan for an emergency public information campaign to inform the community on monkeypox prevention, access to vaccinations, medical care, and isolation assistance, and The City Manager be directed to provide a regular report to City Council on the status of vaccination utilization for Priority 1 clients as well as for Priority 2 clients and that the report also includes sexual orientation, gender identity, and intersex status (SOGI+) and other demographic data on those who have received the vaccine.
LGBTQ QUALITY OF LIFE ADVISORY COMMISSION RECOMMENDATION 20220822-1 CURRENT AND FUTURE RESPONSE TO MONKEYPOX VIRUS WHEREAS, the City of Austin and Travis County have declared a public health emergency regarding the outbreak of monkeypox in our community, and WHEREAS, the vaccine supply available to Austin Public Health is extremely limited which creates concerns in the community about prioritization and equity access, and WHEREAS, Austin Public Health has provided information to the community suggesting up to a twenty-one day isolation period for persons diagnosed with monkeypox which creates a hardship for those who are economically disadvantage and lack access to paid sick leave, and WHEREAS, isolation is a critical factor in controlling the spread of this communicable disease to the community and requires advance planning for overcoming the barriers to isolation in order to provide a public information campaign that will encourage people to seek treatment, NOW, THEREFORE, BE IT RESOLVED that the LGBTQ Quality of Life Commission recommends to City Council that: The City Manager be directed to identify funds for emergency short-term financial assistance to those who cannot afford to isolate for 28 days due to a monkeypox exposure or diagnosis, and The City Manager be directed to present a plan for an emergency public information campaign to inform the community on monkeypox prevention, access to vaccinations, medical care, and isolation assistance, and The City Manager be directed to provide a monthly report to City Council, the first of which should be due 30 days after passage of a resolution to this effect, on the status of vaccination utilization for Priority 1 clients as well as for Priority 2 clients and that the report also includes sexual orientation, gender identity, and intersex status (SOGI+) and other demographic data on those who have received the vaccine. Page 1 of 2 1. Arteaga 2. Curry 3. Dreke 4. Gonzales 5. Jones 6. Rendon 7. Taylor 8. Vieira 9. Wollerson VOTE Date of Approval: August 22, 2022 Record of the Vote: Adopted without objection on a 9-0 vote. Present: Attest: _____________________________________________ Ryn Gonzales, Chair Page 2 of 2
LGBTQ QUALITY OF LIFE COMMISSION MEETING MINUTES August 22, 2022 REGULAR MEETING of the LGBTQ QUALITY OF LIFE ADVISORY COMMISSION MONDAY, August 22, 2022 7:00 P.M. City of Austin Permitting and Development Center, Room 1401 6310 Wilhelmina Delco Dr., Austin, Texas 78752 MEETING MINUTES Some members of the Commission may be participating by videoconference. Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, contact Alyssa Parra the Commission’s staff liaison, at 512-974-2934, or Alyssa.parra@austintexas.gov. CURRENT COMMISSIONERS: Ryn Gonzales, Chair + + Kanoa Arteaga - Emily Bush + Charles Curry + Rebecca Dreke - Dr. Victor Martinez Christian Vieira + Melissa Taylor, Vice Chair + Marti Bier - Kannou Curette - Nan Dowling - Katelyn Jones + Darcy Rendon + Brandon Wollerson + AGENDA CALL TO ORDER By chair Ryn Gonzalez at 7:02pm. ROLL CALL: Absent: ● Emily Bush ● Victor Martinez ● Marti Bier ● Kannou Curette ● Nan Dowling ● Ryn Gonzalez ● Melissa Taylor ● Kanoa Arteaga Present: LGBTQ QUALITY OF LIFE COMMISSION MEETING MINUTES August 22, 2022 ● Charles Curry ● Rebecca Dreke ● Christian Vieira ● Katelyn Jones ● Darcy Rendon ● Brandon Wollerson PUBLIC COMMUNICATION: GENERAL The first ten speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. • No speakers MOTION TO SUSPEND ROBERT’S RULES OF ORDER • Motion made by Commissioner Wollerson, seconded by Vice Chair Commissioner Taylor, motion passes with no objection. DISCUSSION AND ACTION ITEMS 1. Discussion and possible action to approve a recommendation concerning the City’s current and future response to the Monkeypox virus. (Sponsor: Curry; Strategic Outcome: Health & Environment) a. Resolution passed as amended without objection. FUTURE AGENDA ITEMS ADJOURNMENT: At 7:27pm The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please contact Alyssa …
HUMAN RIGHTS COMMISSION Regular Meeting Monday, August 22, 2022 5:30 p.m. – Adjournment Austin City Hall, Board & Commission Room, 1101 301 West 2nd Street, Austin, Texas 78701 Some members of the Human Rights Commission may be participating by videoconference. Public comment will be allowed in-person or remotely by telephone. Speakers may speak up to three minutes on an item only once either in-person or remotely. Registration no later than noon the day before the meeting is required for remote participation. To register, call or email the board liaison at 512-974-3253 or Damian.Pantoja@austintexas.gov CURRENT COMMISSION MEMBERS: Garry Brown, Chair Isabel Casas, Vice Chair Sareta Davis Malenie Areche Isaiah Smith Kimberly Brienzi AGENDA CALL TO ORDER Jamarr Brown Kristian Caballero Idona Griffith Alicia Weigel Gabriella Zeidan PUBLIC COMMUNICATION: GENERAL APPROVAL OF MINUTES 1. Approve the minutes of the Human Rights Commission regular meeting of July 25, 2022 STAFF BRIEFINGS 2. Staff Liaison to share announcements regarding attendance report 3. Staff Liaison to share announcements regarding videoconference policies 4. Staff Liaison to share announcements regarding communication tools 5. Staff Liaison to share announcements regarding resources made available 6. Staff Liaison to Welcome new Commissioner: Gabriella Zeidan DISCUSSION ITEMS 7. Review and discussion about the City of Austin Budget Recommendations 8. Discussion a new time and date to vote in a future meeting for the new Fiscal Year DISCUSSION AND ACTION TIEMS 9. Opportunity for the Commissioners to discuss and possible vote on items for the next agenda. 10. Discuss, consider, and take possible action on steps to make the City of Austin Human Rights 11. Discuss, consider, and take possible action for a larger presence in social media- Facebook, Commission more proactive. Instagram, Twitter, other 12. Discuss, consider, and take possible action to approve By-Laws 13. Discuss, consider, and take possible action how HRC will have presence at events in Austin 14. Discuss, consider, and take possible action on Pamphlet for the public 15. Discuss, consider, and take possible action how to conduct and hold hearings on complaints 16. Discussion, consider and possible action on Quality Life Study Human Rights ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before …
Business Committee Meeting of the HIV Planning Council Monday, August 22, 2022 The Business Committee Meeting to be held 8/22/2022 with Social Distancing Modifications Public comment will be allowed via Microsoft Teams and in-person. All speakers must register in advance (8/21/2022 by Noon). All public comment will occur at the beginning of the meeting. To speak remotely at the August 22, 2022 HIV Planning Council Meeting, residents must: •Call or email the board liaison at (512) 972-5806 and Jaseudia.Killion@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Jaseudia.Killion@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch- atxn-live Versión en español a continuación. Reunión del Business Committee Meeting of the HIV Planning Council la folletos junta en FECHA de la reunion (Lunes, 22 de Agosto, 2022) La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (8/21/2022 antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: • Llame o envíe un correo electrónico al enlace de (512) 972-5806 and Jaseudia.Killion@austintexas.gov a más tardar al mediodía (el día antes de la reunión). La información requerida es el nombre del orador, los números de artículo sobre los que desean hablar, si están a favor / en contra / neutrales, y un número de teléfono o dirección de correo electrónico. • Una vez que se haya llamado o enviado por correo electrónico una solicitud para hablar al …
HIV PLANNING COUNCIL REGULAR MEETING MINUTES MONDAY, AUGUST 22, 2022 The HIV PLANNING COUNCIL convened in a REGULAR meeting on MONDAY, AUGUST 22, 2022, at 6310 WILHELMINA DELCO DRIVE in Austin, Texas. Interim Chair Tarik Daniels called the HIV PLANNING COUNCIL Meeting to order at 5:06p.m. Planning Council Members in Attendance: Sharon Zaldivar Alatorre, Jonathan Garcia Planning Council Members in Attendance Remotely: Interim Chair Tarik Daniels, Steph Adler, Glenn Crawford (non-voting), Kristina McClendon, Barry Waller PUBLIC COMMUNICATION: GENERAL None APPROVAL OF MINUTES Approve the minutes of the HIV PLANNING COUNCIL REGULAR MEETING on 7/25/2022 The minutes from the meeting of 7/25/2022 were approved on Tarik Daniels’ motion, Steph Adler second on a 6-0 vote. For: Tarik Daniels, Barry Waller, Sharon Zaldivar Kristina Alatorre, Steph Adler, Jonathan Garcia. Against: McClendon. Absent: Caitlin Simmons, Nel-Marinel Hernandez. None. Abstain: CONFLICT OF INTEREST DECLARATIONS 2. Members will declare conflict of interest with relevant agenda items, service categories, and/or service standards Tarik Daniels – medical case management, non-medical case management, peer support, community health worker, medical transportation, linguistic services, medical case management MAI, health insurance premium cost sharing assistance, emergency financial assistance Steph Adler – mental health services, EIS, non-medical case management, medical case management, emergency financial assistance 1. 1 STAFF BRIEFINGS 3. Introductions/Announcements September, 2nd, 12pm. 4. Office of Support Staff Report Shabaura Perryman – Community Liaison with Merck Last executive meeting cancelled; Chair election postponed. Still accepting nominees until Update given by Janee Zavala. Needs assessment survey has launched. Survey was administered at PRIDE. Volunteers still needed. 5. Administrative Agent (AA) Report Update tabled. More regular CQM updates in future. 6. Part B Report Update given by Jonathan Garcia and Sharon Zaldivar Alatorre. New AIDS Drug Assistance Program liaison Riley Lasell. State services and Housing Opportunities for Persons with AIDS (HOPWA) contracts sent out, set to start on September 1st. DISCUSSION AND ACTION ITEMS 7. Discussion and approval of Fiscal Year 2023 (FY23) directives Tabled until next week for new draft of service standard, consideration for percentages. 8. Discussion and approval of criteria factors to be used in FY23 Discussed in tandem with weight of criteria factors. 9. Discussion and approval of weight of criteria factors to be used in FY23 The motion to approve changing the criteria factors so that all weights are 25% was approved on Barry Waller’s motion, Tarik Daniels’ second on a 6-0 vote. For: Tarik Daniels, Steph Adler, …
REGULAR CALLED MEETING of the DESIGN COMMISSION MONDAY, AUGUST 22, 2022, 6:00 PM PERMITTING AND DEVELOPMENT CENTER, ROOM 1406 6310 WILHEMINA DELCO AUSTIN, TX, 78752 Some members of the BOARD/COMMISSION may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, email Nicole Corona, nicole.corona@austintexas.gov. CURRENT BOARD MEMBERS/COMMISSIONERS: Jen Weaver, Chair David Carroll Jon Salinas Samuel Franco Melissa Henao-Robledo Evan Taniguchi Josue Meiners, Vice Chair Jessica Rollason Aan Coleman Bart Whatley Ben Luckens CALL TO ORDER PUBLIC COMMUNICATION: GENERAL AGENDA The first five speakers signed up to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES Approve the minutes of the Design Commission Regular Meeting on June 27, 2022. 1. STAFF BRIEFINGS 2. Staff briefing by Pamela Abee-Taulli, Development Services Department, regarding Functional Green. DISCUSSION AND ACTION ITEMS 3. 4. 5. 6. 7. 8. 9. Discussion and possible action to determine whether Parque Zaragoza Neighborhood Park Restroom Rehabilitation Project, located at 721 Pedernales Street, complies with the City Design and Sustainability Standards. Presented by Reynaldo Hernandez, Parks and Recreation Department. Discussion and possible action to determine whether the project Stonelake, located at 506 E 5th Street, complies with the Urban Design Guidelines for the City of Austin. Presented by Katherine Nicely, Metcalfe Wolff Stuart & Williams, LLP. Discussion and possible action on changes to membership of Design Commission workings groups. WORKING GROUP/COMMITTEE UPDATES Update from the Urban Design Guidelines Working Group regarding updates to the guidelines. Update from representative on the Downtown Commission regarding last meeting. Update from representative on the Joint Sustainability committee regarding last meeting. Update from representative on the South-Central Waterfront Advisory Board regarding last meeting. ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the …
Imagine Austin Core Principles • • Integrate green into the city Sustainably manage water, energy, and other environmental resources • Develop as an affordable and healthy community Council Resolution #20220609‐061 Implement Functional Green … which requires green infrastructure in urban settings where traditional landscape requirements are not possible. 2 3 In an Urban watershed, for a site with a zoning impervious cover limit greater than 80% as allowed in LDC 25‐2. • Applies to qualifying DMU & CBD sites In a watershed other than Urban, for a site with total allowable impervious cover greater than 80% gross site area as per LDC 25‐8. 4 Landscape element Multiplier PLANTINGS Existing tree Large, newly planted tree (mature width 40’ or greater) A B.1 B.2 Medium, newly planted tree (mature width 20‐39’) B.3 C.1 C.2 D E F Small, newly planted tree (mature width 10‐ 19’) Large shrubs, ornamental grasses, or perennial forbs Small shrubs, ornamental grasses, or perennial forbs Groundcover Turf Vegetated wall SPECIALIZED MEDIA Intensive vegetated (green) roof media (depth 12” or greater) G H.1 Extensive vegetated (green) roof media (depth 6‐11.9”) H.2 Rain garden Media I J K ADDITIONAL ELEMENTS Irrigation with alternative water source Porous pavement Suspended pavement system BONUS OPTIONS Bonus: Pollinator resources L M Bonus: Publicly Accessible Green 0.8 0.6 0.5 0.4 0.3 0.3 0.2 0.1 0.5 0.6 0.5 0.3 0.2 0.2 0.2 0.1 0.1 Target score = 0.3 Multiply the square feet, or equivalent square footage where applicable, of each landscape element by the multiplier provided for that element. Add together all the products calculated under the Multiplier Table to determine the Functional Green numerator. 5 If multiple elements listed on the Multiplier Table occupy the same area, count the full square footage or equivalent square footage of each element. 6 Landscaping elements in the right‐of‐way between the lot line and the roadway may be counted. The right‐of‐way is not included in the total site area. Elements provided to satisfy any other requirements of another City of Austin regulation or rule may be counted. 7 8 Analyses & Case Studies by the CodeNEXT consultant team Heather Venhaus, Regenerative Environmental Design Amy Belaire, PhD Ed MacMullan and Sarah Reich, ECONorthwest Research provided a rating for each landscape element based on its ecological and economic performance. The ratings indicate the performance of each landscape element relative to the others. 9 Reviewed research from 120 published studies Reviewed data …
City of Austin - Design Commission Project Review Application The Design Commission provides advisory recommendations to the City Council to assist in developing public policy and to promote excellence in the design and development of the urban environment. The Design Commission reviews three types of projects: 1. City projects (see page ii for process) The Commission reviews all municipal buildings and associated site plans to ensure they demonstrate compliance with city design and sustainability standards (Council Resolution No. 20071129-046), including those seeking Subchapter E Design Standards Alternative Equivalent Compliance (AEC) (Council Resolution No. 20100923-086). 2. Destiny Bonus projects (see page iv for process) The Commission reviews density bonus projects for substantial compliance with the Urban Design Guidelines for Austin in accordance with the Gatekeeper requirements of LDC 25-2-586 for the Downtown Density Bonus Program. 3. Advisory Recommendations for Private projects (see page ii for process) The Commission will consider Project Review Applications from private projects during its regularly scheduled monthly public meetings and may issue an advisory recommendation in the form of a Project Review Letter to the Applicant. This Project Review Application must be submitted before your project can be presented to the Design Commission for their review. Design Commission requests project be presented in their Conceptual/Schematic Design phase. This application primarily addresses inhabited buildings and structures and their effect on the public realm; please refer to Appendix A for infrastructure type projects. The Commission's review of projects is based on the planning/design principles in the Urban Design Guidelines for Austin. Ensure that all applicable principles are addressed in the application questions and in your presentation. https://www.austintexas.gov/sites/default/files/files/Boards_and_Commissions/ Design_Commission_urban_design_guidelin es_for_austin.pdf The Design Commission supports the vision and principles of Imagine Austin Comprehensive Plan, especially those that affect the urban environment and fabric. All projects should consider this vision and principles, many of which are similar to the Urban Design Guidelines. Refer to Appendix C for the most pertinent sections of Imagine Austin. The Design Commission expects the applicant’s design team to present their project with those most knowledgeable and encourages the inclusion of sub-consultants at the presentation, when deemed necessary. EXHIBITS TO PRESENT 1) 2) 3) 4) 5) 6) 7) 8) 9) Completed Project Review Application (p.1-6) Existing zoning classification, adjacent zoning & uses, future land use map classification, topography Vicinity plan, including public transportation and connectivity on-site and within quarter mile Site plan and landscape plan Ground level, basement …
City of Austin - Design Commission Project Review Application The Design Commission provides advisory recommendations to the City Council to assist in developing public policy and to promote excellence in the design and development of the urban environment. The Design Commission reviews three types of projects: 1. City projects (see page ii for process) The Commission reviews all municipal buildings and associated site plans to ensure they demonstrate compliance with city design and sustainability standards (Council Resolution No. 20071129-046), including those seeking Subchapter E Design Standards Alternative Equivalent Compliance (AEC) (Council Resolution No. 20100923-086). 2. Destiny Bonus projects (see page iv for process) The Commission reviews density bonus projects for substantial compliance with the Urban Design Guidelines for Austin in accordance with the Gatekeeper requirements of LDC 25-2-586 for the Downtown Density Bonus Program. 3. Advisory Recommendations for Private projects (see page ii for process) The Commission will consider Project Review Applications from private projects during its regularly scheduled monthly public meetings and may issue an advisory recommendation in the form of a Project Review Letter to the Applicant. This Project Review Application must be submitted before your project can be presented to the Design Commission for their review. Design Commission requests project be presented in their Conceptual/Schematic Design phase. This application primarily addresses inhabited buildings and structures and their effect on the public realm; please refer to Appendix A for infrastructure type projects. The Commission's review of projects is based on the planning/design principles in the Urban Design Guidelines for Austin. Ensure that all applicable principles are addressed in the application questions and in your presentation. https://www.austintexas.gov/sites/default/files/files/Boards_and_Commissions/ Design_Commission_urban_design_guidelin es_for_austin.pdf The Design Commission supports the vision and principles of Imagine Austin Comprehensive Plan, especially those that affect the urban environment and fabric. All projects should consider this vision and principles, many of which are similar to the Urban Design Guidelines. Refer to Appendix C for the most pertinent sections of Imagine Austin. The Design Commission expects the applicant’s design team to present their project with those most knowledgeable and encourages the inclusion of sub-consultants at the presentation, when deemed necessary. EXHIBITS TO PRESENT 1) 2) 3) 4) 5) 6) 7) 8) 9) Completed Project Review Application (p.1-6) Existing zoning classification, adjacent zoning & uses, future land use map classification, topography Vicinity plan, including public transportation and connectivity on-site and within quarter mile Site plan and landscape plan Ground level, basement …
DESIGN COMMISSION Monday, June 27, 2022 6:00 PM PERMITTING AND DEVELOPMENT CENTER, ROOM 1406 6310 WILHEMINA DELCO, AUSTIN, TX 78752 Meeting Minutes Call to order by: Chair Jen Weaver at 6:03 p.m. Member List David Carroll – Chair (District 1) Jessica Rollason – Vice-Chair (District 7) Jon Salinas (District 2) Samuel Franco (District 3) Josue Meiners (District 4) Evan Taniguchi (Mayor) “P” Denote Commission Members who were in present “A” Denote Commission Members who were absent P Jorge E. Rousselin, Executive Liaison P Gunnar Garnos, Staff Liaison PUBLIC COMMUNICATION: None 1. NEW BUSINESS (Discussion and Possible Action): P A P A A P CITY OF AUSTIN HOUSING AND PLANNING STAFF P Melissa Hanao-Robledo (District 5) P P P P Jen Weaver (District 6) Aan Coleman (District 8) Bart Whatley (District 9) Ben Luckens (District 10) a. Discussion and possible action to evaluate and make recommendations regarding whether the Parque Zaragoza Neighborhood Park Restroom Rehabilitation Project, located at 721 Pedernales Street, complies with the City Design and Sustainability Standards, for the City of Austin. Reynaldo Hernandez – Parks and Recreation Department. • • Reynaldo Hernandez presented and answered questions. Commissioner Coleman made a motion to take no action until project returns with more information. Commissioner Salinas seconded. The motion was approved [8 ayes, 0 nays, J. Rollason / S. Franco / J. Meiners absent]. Page 1 of 3 • • b. Discussion and possible action to evaluate and make recommendations regarding whether the Country Club Creek Trail Project, located along Country Club Creek West from Wickersham Ln. to E Oltorf St., complies with the City Design and Sustainability Standards, for the City of Austin. Dylan Johnstone – Public Works. • • Dylan Johnstone presented and answered questions. Commissioner Luckens made a motion that the project complies with the City Design and Sustainability Standards, for the City of Austin. Commissioner Hanao-Robledo seconded. The motion was approved [8 ayes, 0 nays, J. Rollason / S. Franco / J. Meiners absent]. • 2. COMMISSION-SPECIFIC BUSINESS (Discussion and Possible Action): a. Approval of the May 23th meeting minutes Commissioner Coleman made a motion to approve the April 25th meeting minutes. Commissioner Taniguchi seconded. The motion was approved [8 ayes, 0 nays, J. Rollason / S. Franco / J. Meiners absent]. b. Update from representative on the Downtown Commission regarding last meeting • Chair Weaver provided update that there was no June meeting due to lack …
1 of 124 Functional Green 2 of 124 Meeting purpose = Share progress • Case study findings. Case study scores are relative to each other. This information informs the target score and tests the landscape element weights. Landscape elements will continue to be tested with the proof of concept work. • Landscape element overview • Next steps & Timeline • Question & Answer discuss internally. – 12/15 - 1 to 5 – 12/14 – all day • Set date for follow up meeting after staff has time to 3 of 124 What are the goals of Functional Green? What are the goals of Functional Green? 1) Integrate nature into parcels where building cover or other impervious surfaces limit what the standard landscape code can accomplish. 1) Develop a planning tool that is flexible and provides ecological benefits comparable to those required in the standard landscape code. 1) Provide a program that is straight forward and easy to implement and review. 4 of 124 5 of 124 Functional Green Development Process • Identified the primary ecosystem services • Microclimate regulation and mitigation of urban heat island effects • Carbon storage and sequestration • Air pollutant removal • Stormwater retention and runoff reduction • Water filtration • Biodiversity benefits • Human health and well-being benefits • Identified the landscape elements most likely to occur in dense urban landscapes • Trees • Planting beds • Green roofs • Rain gardens • Vegetated walls • Porous paving • Cisterns • Bonus points (pollinator friendly gardens, reduce potable water use etc…) 6 of 124 What are the goals of Functional Green? Functional Green Development Process • Literature review which includes research from 120 published studies Reviewed data on each of the landscape elements for (1) biophysical benefits, (2) economic values, (3) beneficiaries (4) costs of implementation Technical and economic analysis of landscape elements Range of the likely biophysical benefits and economic • costs and benefits Estimated performance • • 7 of 124 8 of 124 What are the goals of Functional Green? Functional Green Development Process Research provided a rating for each landscape element based on its ecological and economic performance. The ratings indicate the performance of each landscape element relative to the others. > 9 of 124 Functional Green Development Process Multi-Criteria Decision Analysis - allowed us to summarize across the 9 criteria we evaluated – including ecosystem services and economic considerations – and …
DESIGN COMMISSION Monday, June 27, 2022 6:00 PM PERMITTING AND DEVELOPMENT CENTER, ROOM 1406 6310 WILHEMINA DELCO, AUSTIN, TX 78752 Meeting Minutes P A P A A P Call to order by: Chair Jen Weaver at 6:03 p.m. Member List David Carroll – Chair (District 1) Jessica Rollason – Vice-Chair (District 7) Jon Salinas (District 2) Samuel Franco (District 3) Josue Meiners (District 4) Evan Taniguchi (Mayor) “P” Denote Commission Members who were in present “A” Denote Commission Members who were absent P Jorge E. Rousselin, Executive Liaison P Gunnar Garnos, Staff Liaison PUBLIC COMMUNICATION: None 1. NEW BUSINESS (Discussion and Possible Action): CITY OF AUSTIN HOUSING AND PLANNING STAFF P Melissa Hanao-Robledo (District 5) P P P P Jen Weaver (District 6) Aan Coleman (District 8) Bart Whatley (District 9) Ben Luckens (District 10) a. Discussion and possible action to evaluate and make recommendations regarding whether the Parque Zaragoza Neighborhood Park Restroom Rehabilitation Project, located at 721 Pedernales Street, complies with the City Design and Sustainability Standards, for the City of Austin. Reynaldo Hernandez – Parks and Recreation Department. • • Reynaldo Hernandez presented and answered questions. Commissioner Coleman made a motion to take no action until project returns with more information. Commissioner Salinas seconded. The motion was approved [8 ayes, 0 nays, J. Rollason / S. Franco / J. Meiners absent]. Page 1 of 3 • • b. Discussion and possible action to evaluate and make recommendations regarding whether the Country Club Creek Trail Project, located along Country Club Creek West from Wickersham Ln. to E Oltorf St., complies with the City Design and Sustainability Standards, for the City of Austin. Dylan Johnstone – Public Works. • • Dylan Johnstone presented and answered questions. Commissioner Luckens made a motion that the project complies with the City Design and Sustainability Standards, for the City of Austin. Commissioner Hanao-Robledo seconded. The motion was approved [8 ayes, 0 nays, J. Rollason / S. Franco / J. Meiners absent]. • 2. COMMISSION-SPECIFIC BUSINESS (Discussion and Possible Action): a. Approval of the May 23th meeting minutes Commissioner Coleman made a motion to approve the April 25th meeting minutes. Commissioner Taniguchi seconded. The motion was approved [8 ayes, 0 nays, J. Rollason / S. Franco / J. Meiners absent]. b. Update from representative on the Downtown Commission regarding last meeting • Chair Weaver provided update that there was no June meeting due to lack …
REGULAR MEETING OF THE PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE AUGUST 19, 2022 – 10:00 AM BRITTON, DURST, HOWARD AND SPENCE BUILDING 1183 CHESTNUT AVE AUSTIN, TEXAS 78702 Some members of the committee may be participating by videoconference. Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Tim Dombeck, (512) 974-6716, tim.dombeck@austintexas.gov CURRENT COMMITTEE MEMBERS: Anna L. Di Carlo (D-2), Chair Nina Rinaldi (D-1) Nancy Barnard (D-7) CALL TO ORDER PUBLIC COMMUNICATION: GENERAL AGENDA Dawn Lewis (D-10) Kim Taylor (D-8) Laura Cottam Sajbel (D-9), Ex-Officio The first ten speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES Approve the minutes of the Parks and Recreation Board Contracts and Concessions Committee on July 15, 2022. STAFF BRIEFINGS Staff briefing regarding a contract between the City of Austin and Houston-Tillotson University for a Lake Capacity Study for Lady Bird Lake. (SD23 Strategies: Economic Opportunity & Affordability, Health & Environment, Safety, Govt that Works for All; PARD Long Range Strategies: Relief from Urban Life, Urban Public Spaces, Park Access for All). Presenter(s): Patricia Rossett, Business Process Consultant, Parks and Recreation Department. 1. 2. DISCUSSION ITEMS 3. 4. 5. Discussion on the selection of a temporary vendor to provide concessions services at the Zilker Café. Discussion on the contract between the City of Austin and Pecan Grove Golf Partners for the Management and Operation of Butler Pitch & Putt Golf Course. (Sponsors: Taylor) Discussion on the monthly Parks and Recreation Department contract report summarizing new and ongoing contract development that requires City Council approval and/or committee and board recommendations. (Sponsors: Di Carlo) (SD23 Strategies: Health & Environment, Govt that Works for All; PARD Long Range Strategies: Relief from Urban Life, Park Access for All). FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or …
UPDATE ON CONTRACT BETWEEN THE CITY OF AUSTIN AND HUSTON- TILLOTSON UNIVERSITY FOR LADY BIRD LAKE CAPACITY STUDY JULY 15, 2022 PRESENTER: PATRICIA ROSSETT Background Information: Parks and Recreation Board and Environmental Commission Annual Concession Report Recommendations: Page 1 of 5 UPDATE ON CONTRACT BETWEEN THE CITY OF AUSTIN AND HUSTON- TILLOTSON UNIVERSITY FOR LADY BIRD LAKE CAPACITY STUDY JULY 15, 2022 PRESENTER: PATRICIA ROSSETT In response to Parks and Recreation Board and Environmental Commission recommendations received as part of the Annual Concession Report, PARD staff has contracted with Huston- Tillotson University (HTU), specifically the Business Administration, Natural Sciences, and Environmental Justice departments, to conduct a Lake Capacity Study. HTU is the most qualified vendor to conduct the study and report its findings because: The university has an Environmental Justice (EJ) program and major, making it the only undergraduate institution in Central Texas to offer this degree at the undergraduate level. The faculty, in the EJ program, are thus uniquely qualified to conduct an environmental assessment integrated with an environmental justice analysis. This perspective is critical to the lake capacity study for several reasons. o First, environmental justice addresses the human consequences of environmental issues and how these often disproportionately impact systematically marginalized communities. This perspective mirrors a multi-lens approach to lake capacity, which must consider environmental, economic, and human parameters to understand capacity and impact. o Second, the economic assessments must similarly be anchored in an appreciation for the systemic factors that can lead to disproportionate economic impacts for vendors and consumers that ultimately impact opportunity and access. o In addition, HTU is a highly collaborative liberal arts institution that applies a multidisciplinary approach to student instruction and research. Agreement Overview The purpose of this contract is to work collaboratively with HTU to define lake capacity, determine the capacity of Lady Bird Lake (LBL) based on this definition, to make recommendations regarding safe recreational use of the lake and to report on current and future environmental impact of watercraft recreational activities on LBL. The study will include: Environmental Study – For example, students and faculty will collect and analyze water samples before, during, and after a peak-use period for standard water quality metrics and algal toxins. Vendor and Stakeholder Study – HTU will survey current watercraft vendors, both PARD and non-PARD concessions, to craft inventory, usage patterns, usage distribution, customer profile and growth plans/concerns. …
Parks and Recreation Department Contracts Under Development Concessions and Contracts Committee Aug-22 Phase P/D NCP NA S / NS NS CCC Nov-21 PARB Nov-21 Council Dec-21 P/D NA NS Jul-22 Jul-22 Sep-22 Contract/Project Interlocal Agreement between the City of Austin and AISD for Use of Athletic Fields Contract Type Interlocal Agreement Interlocal Agreement between the City of Austin and Lower Colorado River Authority (LCRA) Regarding Installation of Buoys Interlocal Agreement Watercraft Concession at 2418 Stratford Drive Concession P/D NA Sep-22 Mar-23 Apr-23 Recreation Management System Software Services P/D NA Apr-23 Apr-23 May-23 S S LEGEND 8/2/2022 Notes This agreement would allow AISD the annual use of Parque Zaragoza Recreation Center softball field and Delores Duffie Recreation Center softball field for girls' fast pitch softball and boys' baseball from January 1- May 31 each year for the duration of the agreement. This agreement is pending AISD Board of Trustees approval. This is an agreement with LCRA for the installation of buoys at Lake Austin, Lady Bird Lake, Decker Lake, and the area surrounding Water Treatment Plant #4 on Lake Travis. This agreement will replace the current agreement expiring on December 30, 2022. Per the agreement, PARD and LCRA agree to mutually determine locations and number of buoys needed at each identified location. Additionally, LCRA will work with the City to establish processes and procedures for the purchase and installation of buoys in the aforementioned waterways. On July 25, 2022, PARB recommended Council negotiate and execute the agreement. Council action is scheduled for September 2022. The contract with the current vendor expires April 22, 2023. The Scope of Work (SOW) is currently under development, and it will be presented at the September CCC meeting. The solicitation is scheduled for release in late September. The contract with the current vendor, Vermont Systems (RecTrac), for recreation management software, expires in September 2022. PARD, with the assistance of the Communications and Technology Management Department (CTM), published a Request for Information (RFI) to survey current technology solutions in the Recreation Management Industry. PARD/CTM received three responses and conducted vendor question and answer sessions and vendor system demonstrations, along with meetings with current user organizations, between September and October 2021. Based on information gathered, PARD will work with CTM to establish a scope of work (SOW) and conduct a formal solicitation for a future Recreation Management Software System. As CTM is the principal information technology department that …
PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE FRIDAY, JUNE 17, 2022 – 10:00 AM MINUTES The Contracts and Concessions Committee convened in a regularly called meeting on Friday, June 17, 2022, at 1183 Chestnut Avenue in Austin, TX. Chair Di Carlo called the meeting to order at 10:12 AM. Board Members in attendance: Anna Di Carlo, Nancy Barnard, Nina Rinaldi, Dawn Lewis (WebEx). Board Members absent: Laura Cottam Sajbel (Ex-Officio). PUBLIC COMMUNICATION: GENERAL None A. APPROVAL OF MINUTES Board Member Rinaldi made a motion to approve the minutes of the Parks and Recreation Board Contracts and Concessions Committee regular of April 15, 2022. Chair Di Carlo seconded the motion. The motion passed on a vote of 4-0 with one vacancy. B. NEW BUSINESS: PRESENTATION, DISCUSSION AND POSSIBLE ACTION ITEMS 1. Discussion and possible action regarding the City of Austin’s Contract with C3 Concerts for the Austin City Limits Music Festival. Board Members discussed this item and staff answered questions. No action was taken on this item. 2. Discussion and possible action regarding researching guidelines and creating recommendations for City Council on alcohol sales in public parks and other parkland facilities. Chair Di Carlo made a motion to refer a draft recommendation on alcohol sales in public parks and other parkland facilities to the Parks and Recreation Board. Board Member Barnard seconded the motion. The motion passed on a vote of 3-1 with Page 1 of 2 Board Members Di Carlo, Barnard and Lewis voting in favor, Board Member Rinaldi voting against and one vacancy. C. MONTHLY REPORT ON NEW AND ONGOING CONTRACT DEVELOPMENT Staff gave a presentation and answered questions. No action was taken on this item. D. FUTURE AGENDA ITEMS Lewis – Contract intentions, parameters and limitations (memo). Chair Di Carlo adjourned the meeting at 11:12 AM. Page 2 of 2
