PARKLAND EVENTS TASK FORCE September 27 2016, 4 pm – 6 pm Zilker Botanical Garden Meeting Room 2220 Barton Springs Rd, Austin, TX 78746 TASK FORCE MEMBERSColin Wallis, Mayor Adler Kannou Curette, District 1 Alykhan Mohamed, District 2 Vacant, District 3 Debbie Stanley, District 4 David King, District 5 Stacy Farrugia, District 6 Patrick Brewer, District 7 Michael Joyce, District 8 Ingrid Weigand, District 9 Carol Lee, District 10 Bobby Garza, Open Space, Environment, and Sustainability Committee James Russell, Open Space, Environment, and Sustainability Committee Jeff Smith, Open Space, Environment, and Sustainability Committee Pam Thompson, Environmental Board Rick Cofer, Parks and Recreation Board Buddy Quaid, Austin Music Commission AGENDA A. CALL TO ORDER B. APPROVAL OF MINUTES 1) Approve Minutes from September 20, 2016 meeting. C. CITIZEN COMMUNICATION 1) The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. D. NEW BUSINESS: BRIEFING, DISCUSSION, AND POSSIBLE ACTION 1) Final report draft executive summary. 2) Final report. E. OLD BUSINESS: BRIEFING, DISCUSSION, AND POSSIBLE ACTION 1) Draft policy recommendations. 2) Draft Green Event policies. 3) Impacts and impact reduction measures, policies, or practices of special events regarding impact mitigation on surrounding neighborhoods, areas and businesses. 4) Special event policies related to event day or use, limits, process, scheduling, and coordination. F. NEW BUSINESS: FUTURE ITEMS FROM TASK FORCE MEMBERS OR CITY STAFF Future agenda items will NOT be discussed at the current meeting, but will be offered for possible briefing, discussion, and action at a FUTURE meeting. G. ADJOURNMENT The task force may take up items in any order, and may take action on any item except citizen’s communication. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Jason Maurer, with the Austin Parks and Recreation Department, at 512-974-2427, for additional information; TTY users route through Relay Texas at 711. For more information on the Parkland Events Task Force, please contact Jason Maurer at jason.maurer@austintexas.gov or by phone at 512-974-2427.
PARKLAND EVENTS TASK FORCE RECOMMENDATION Recommendation Number: 20160920-E4: Special event policies related to event day or use, limits, process, scheduling, and coordination. Adopt an ordinance to require a majority vote by the Council to override a staff approval or denial of an application for an event on City of Austin parkland. Date of Approval: _____September 20, 2016______ Record of the vote: Approved 7 yes, 2 no, 1 abstain. Attest: City Staff Liaison to Task Force
PARKLAND EVENTS TASK FORCE RECOMMENDATION Recommendation Number: 20160927-D2: Final Report review and approval. The task force adopts the final recommendations, green events policy items, and limits recommendations. Date of Approval: _____September 27, 2016______ Record of the vote: Approved on a 10 yes – 2 no – 1 abstain vote. Attest: City Staff Liaison to Task Force
PARKLAND EVENTS TASK FORCE RECOMMENDATION Recommendation Number: 20160927-E4: Special event policies related to event day or use, limits, process, scheduling, and coordination. Whereas the City of Austin has established limits on the number of events that can be held at Townlake Metropolitan Park to mitigate continued impact, including sound, traffic and parking, to the surrounding neighborhoods, and preserve park access and use for the Austin public Whereas in 2016 the Long Center began unilaterally to host its own events and rent its property to event organizers that are outside those established limits (the Skyline Theater Concert Series), Whereas the use of the external premises as a concert venue are not expressly prohibited in the lease agreement between the City of Austin and the Long Center, that use does not meet the spirit of the original Voter Referendum passed on November 3, 1998. That vote approved the lease of what was then the Palmer Auditorium to the nonprofit group Arts Center Stage which would renovate the building to create a community performing arts venue, Whereas this use also does not meet the spirit of the Long Center’s own mission, which is: The Long Center is founded on the belief that the performing arts are essential components in the quality of life of our community. Our performing arts organizations—from the smallest to the largest—deserve and need facilities that reflect their contribution to the community. Therefore, our mission is to create and manage a state-of-the-art, multi-venue facility that will host the broad spectrum of Austin's performing arts organizations, Whereas the Parkland Events Taskforce understands that the Long Center needs to develop new revenue streams, Therefore, be it resolved that the City of Austin enforce existing contract provisions, review the existing lease agreement with the Long Center, and establish an agreement for the use of alienated park for outdoor events, Be it resolved if the Long Center wishes to establish other new events outside the physical structure of its venue, the City of Austin, (Austin Center for Events, Parks and Recreation Department), the Long Center, as well as the affected neighborhoods will develop a working group to consider gaining permits and approval for such events, Direct the City Manager to establish a permanent committee that includes the Long Center, PARD, Palmer Events Center, Ballet Austin, Austin Opera, Austin Symphony, Daugherty Arts Center, adjacent neighborhoods, producers for events at Vic Mathias Shores, and Austin Parks …
PARKLAND EVENTS TASK FORCE RECOMMENDATION Recommendation Number: 20160927-E4: Final Report review and approval. The task force adopts the definitions regarding park use and access. Working Definitions Open – full accessibility – normal day in the park without event uses Closed – no accessibility - ticketed participation only Partially Open (greater than 50% available without a ticket and unfenced) Minimally Open (more than 50% closed, only available to ticketed patrons) In Use – no fences, no barriers, significant portion of the park reserved/impacted by the event. Includes increased pedestrian and vehicular activity Definitions should apply to all parks. Date of Approval: _____September 27, 2016______ Record of the vote: Unanimous approval 13-0 vote. Attest: City Staff Liaison to Task Force
PARKLAND EVENTS TASK FORCE September 27 2016, 4 pm – 6 pm Zilker Botanical Garden Meeting Room 2220 Barton Springs Rd, Austin, TX 78746 Task Force Members Present Task Force Members Absent Kannou Curette, District 1 Colin Wallis, Mayor Adler Alykhan Mohamed, District 2 Stacy Farrugia, District 6 Debbie Stanley, District 4 Patrick Brewer, District 7 David King, District 5 Michael Joyce, District 8 Ingrid Weigand, District 9 Carol Lee, District 10 Bobby Garza, Open Space, Environment, and Sustainability Committee James Russell, Open Space, Environment, and Sustainability Committee Jeff Smith, Open Space, Environment, and Sustainability Committee Pam Thompson, Environmental Board Rick Cofer, Parks and Recreation Board Buddy Quaid, Austin Music Commission Minutes A. Meeting Called to Order- @ 4:01 pm by James Russell B. Approval of Minutes 1. Approved Minutes from September 20, 2016 meeting Motion by Jeff Smith Seconded by Bobby Garza, motion passed with no objections. C. Citizen Communication- None D. New Business: a. Final report approval-Motion to approve made by Ingrid Weigand, seconded by Buddy Quaid motion passed 10 voted Yes 2 No and 1 abstained E. MEETING ADJOURNED
Final Report and Recommendations This document provides the analyses and deliberations of the Parkland Events Task Force, to develop and report recommendations for changes relevant to Austin City Council Resolution No. 20150305-025 Parkland Events Task Force Table of Contents Interactive Menu: Select a BLUE link to directly navigate to a specific report section. Executive Summary ....................................................................... 1 Annotated Final Recommendations ............................................. 3 Task Force Overview ..................................................................... 5 Introduction ................................................................................. 5 Membership ................................................................................. 6 Meeting Details ............................................................................ 8 City Council Resolution .............................................................. 9 Scope of Work and Data .............................................................. 13 Scope of Work ............................................................................ 13 Resources and Data Provided to the Task Force ................... 14 Task Force Additional Information Requests ........................ 15 Final Recommendations .............................................................. 16 Public Outreach and Gathering Public Input ........................... 34 Outreach Methods ..................................................................... 35 Summary Results of Outreach ................................................. 35 Work Plan and Structure ............................................................ 37 Work Plan .................................................................................. 37 Work Groups and Subcommittees .......................................... 38 Definitions .................................................................................. 38 Appendix ....................................................................................... 40 Report Table of Contents Page 1 of 73 Executive Summary The Parkland Events Task Force (PETF or Task Force) was created by resolution 20150305-025 approved by the Austin City Council on June 5, 2015. The Task Force held its first meeting on August 25, 2015, when all seventeen members were seated. The Council resolution directed the Task Force to “develop recommendations to ensure that all City parks, but most particularly Auditorium/Vic Mathias Shores, Zilker Park, and Festival Beach, remain first and foremost assets for the citizens of Austin to enjoy and that the parks are preserved and enhanced for future generations of Austinites and visitors to experience and enjoy.” This overarching directive guided the Task Force through its deliberations and informed the following key Task Force recommendations: The number of events at Auditorium/Vic Mathias Shores, Zilker Park, and Festival Beach should be reduced through attrition to achieve a better balance between events and public access to these parks. Bolm Road Park, John Trevino, Jr. Park, Onion Creek Metropolitan Park, and Walter E. Long Park should be considered as potential sites for events to help ensure that neighborhoods in East Austin have more equitable opportunities for cultural and neighborhood-oriented events and to serve as alternative sites for events at over-utilized urban parks. Affected neighborhoods should have a formal role in the decisions about and planning for events at nearby parks. The City should conduct a comprehensive financial analysis of the fees for events …
Parkland Events Task Force Final Report Page 1 of 1 Executive Summary The Parkland Events Task Force was created by resolution 20150305-025 approved by the Austin City Council on June 5, 2015. The Task Force held its first meeting on August 25, 2015, when all seventeen members were seated. The Council resolution directed the Task Force to “develop recommendations to ensure that all City parks, but most particularly Auditorium Shores, Zilker Park, and Festival Beach, remain first and foremost assets for the citizens of Austin to enjoy and that the parks are preserved and enhanced for future generations of Austinites and visitors to experience and enjoy.” This overarching directive guided the Task Force through its deliberations and informed the following key Task Force recommendations: • The number of events at Auditorium Shores, Zilker Park, and Festival Beach should be reduced through attrition to achieve a better balance between events and public access to these parks. • Bolm Road Park, Johnny Trevino, Jr. Park, Onion Creek Metropolitan Park, and Walter E. Long Park should be considered as potential sites for events to help ensure that neighborhoods in East Austin have more equitable opportunities for cultural and neighborhood-oriented events and to serve as alternative sites for events at over-utilized urban parks. Affected neighborhoods should have a formal role in the decisions about and planning for events at nearby parks. • The City should conduct a comprehensive financial analysis of the fees for events to ensure that they are sufficient to cover all of the City’s costs associated with events including but not limited to use of parkland and public right-of-ways; street, road, and trail closures; police, fire, and emergency services; traffic and parking management; and short- and long-term maintenance. • A pre- and post-event evaluation matrix should be developed and utilized by the parks department to identify the economic and community benefits that events provide and to mitigate the impacts that they have on public access to parks, traffic, neighborhoods, parkland trees, and the environment. • Policies to protect parkland trees, vegetation, and environmentally sensitive areas should be enhanced and enforced; and “green events” polices to protect air and water quality, promote recyclable materials and reduce landfill waste should be emphasized. (The complete list of Task Force recommendations and resolutions is located in Appendix ???.) The Task Force referenced a wide array of public input to produce the recommendations. The input ranged …
Parkland Events Task Force (PETF)* DRAFT POLICY RECOMMENDATIONS Page 1 of 14 DRAFT Recommendations Focus Area Main Menu ALL DRAFT ITEMS APPROVED BY CONSENSUS, UNLESS NOTED UNDER LINE ITEMS WITH VOTE. A Applications and permits: B Planning and coordination: C Environment: D Fees: E Limits on events on parkland: F Alternative venues: G Impacts: H Fee waivers and City co-sponsored events: I Foundations and Non-profits: J Items Recommended for Inclusion in the Citywide Special Events Ordinance: K Other/Prior Action Items: Appendix A Green Event Policies *Parkland Events Task Force = PETF Parkland Events Task Force (PETF)* DRAFT POLICY RECOMMENDATIONS Page 2 of 14 A Applications and permits: Main Menu As a principle, the PETF supports and encourages low and no-cost events (in terms of ticket price) in the Austin Park system. 1. Establish criteria for approving permit applications for events. City staff will use the planning evaluation matrix when reviewing potential and reoccurring events. SEE MATRIX 2. Adopt an ordinance to require a majority vote by the Council to override a staff approval or denial of an application for an event on City of Austin parkland. Vote: 9 Yes -1 No -0 Abstain to approve draft language. Vote reconsidering: 7 Yes, 2 No, 1 abstain. B Planning and coordination: Main Menu 1. Establish a standing committee to help plan and coordinate events at the Long Center, Palmer Events Center, Vic Mathias Shores, and Butler Park. The committee should include representatives from adjacent neighborhoods, Long Center, Ballet Austin, Austin Symphony, Parks and Recreation Department, Palmer Events Center, Austin Opera, Daugherty Arts Center, event producers, Austin Parks Foundation, and Austin Center for Events (ACE). SEE FULL RESOLUTION “Direct the City Manager to establish a permanent committee that includes the Long Center, PARD, Palmer Events Center, Ballet Austin, Austin Opera, Austin Symphony, Daugherty Arts Center, adjacent neighborhoods, producers for events at Vic Mathias Shores, and Austin Parks Foundation to establish a permanent committee to coordinate and plan events at Town Lake Metropolitan Park. The committee shall include an equitable balance of members.” 9/20/16 – The prior recommendation is amended to include an equitable balance of Parkland Events Task Force (PETF)* DRAFT POLICY RECOMMENDATIONS Page 3 of 14 members. “Direct the City Manager to establish a permanent committee that includes the Long Center, PARD, Palmer Events Center, Ballet Austin, Austin Opera, Austin Symphony, Daugherty Arts Center, adjacent neighborhoods, producers for events at …
PARKLAND EVENTS TASK FORCE September 20 2016, 4 pm – 7 pm Lions Municipal Golf Course 2901 Enfield Road, Austin, Texas 78730 TASK FORCE MEMBERSColin Wallis, Mayor Adler Kannou Curette, District 1 Alykhan Mohamed, District 2 Vacant, District 3 Debbie Stanley, District 4 David King, District 5 Stacy Farrugia, District 6 Patrick Brewer, District 7 Michael Joyce, District 8 Ingrid Weigand, District 9 Carol Lee, District 10 Bobby Garza, Open Space, Environment, and Sustainability Committee James Russell, Open Space, Environment, and Sustainability Committee Jeff Smith, Open Space, Environment, and Sustainability Committee Pam Thompson, Environmental Board Rick Cofer, Parks and Recreation Board Buddy Quaid, Austin Music Commission AGENDA A. CALL TO ORDER B. APPROVAL OF MINUTES 1) Approve Minutes from September 13, 2016 meeting. C. CITIZEN COMMUNICATION 1) The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. D. NEW BUSINESS: BRIEFING, DISCUSSION, AND POSSIBLE ACTION 1) Task Force subcommittee organization, structure and appointments. 2) Final report draft executive summary. E. OLD BUSINESS: BRIEFING, DISCUSSION, AND POSSIBLE ACTION 1) Draft policy recommendations. 2) Draft Green Event policies. 3) Impacts and impact reduction measures, policies, or practices of special events regarding impact mitigation on surrounding neighborhoods, areas and businesses. 4) Special event policies related to event day or use, limits, process, scheduling, and coordination. 5) Status of task force member requests from previous meetings and upcoming meeting schedule. F. NEW BUSINESS: FUTURE ITEMS FROM TASK FORCE MEMBERS OR CITY STAFF Future agenda items will NOT be discussed at the current meeting, but will be offered for possible briefing, discussion, and action at a FUTURE meeting. G. ADJOURNMENT The task force may take up items in any order, and may take action on any item except citizen’s communication. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Jason Maurer, with the Austin Parks and Recreation Department, at 512-974-2427, for additional information; TTY users route through Relay Texas at 711. For more information on the Parkland Events Task Force, please contact Jason Maurer at jason.maurer@austintexas.gov …
PARKLAND EVENTS TASK FORCE September 20, 2016, 4 pm – 7 pm Lion’s Municipal Golf Course 2901 Enfield Road, Austin, Texas 78730 TASK FORCE MEMBERS PRESENTColin Wallis, Mayor Adler David King, District 5 Patrick Brewer, District 7 Ingrid Weigand, District 9 Carol Lee, District 10 James Russell, Open Space, Environment, and Sustainability Committee Jeff Smith, Open Space, Environment, and Sustainability Committee Pam Thompson, Environmental Board Rick Cofer, Parks and Recreation Board Buddy Quaid, Austin Music Commission Bobby Garza, Open Space, Environment, and Sustainability Committee TASK FORCE MEMBERS ABSENT Kannou Curette, District 1 Stacy Farrugia, District 6 Michael Joyce, District 8 Debbie Stanley, District 4 Alykhan Mohamed, District 2 MINUTES A. CALL TO ORDER‐ Meeting called to order by David King @ 4:02 pm. B. APPROVAL OF MINUTES Motion to Approve Minutes from August 13, 2016 meeting by James Russell Seconded by Ingrid Weigand. Motion passed with 11 members voting AYE 0 voted No. C. CITIZEN COMMUNICATION‐ No Citizen Communication D. NEW BUSINESS: BRIEFING, DISCUSSION, AND POSSIBLE ACTION 1) Task Force subcommittee organization, structure and appointments. No New Subcommittees Appointed. 2) Final report draft executive summary. Provided to task force members for input. E. OLD BUSINESS: BRIEFING, DISCUSSION, AND POSSIBLE ACTION 1) Draft policy recommendations. Task Force Reviewed Policy Recommendations and made revisions of Items and voted on amendments: a) Applications and permits item A2 passed 9‐1 b) Planning and Coordination item B1‐ passed, 10‐0 c) Planning and coordination item B2 passed 9‐1, d) Deleted item C1a under Environment , e) Refined language on item C3 under Environment , f) Item D2 added to Fees section , g) Impacts item G13 a. 7 Yes 2 No 1 Abstained passed. h) Fee Waivers and City Co‐Sponsored Events item H3 , Recommend evaluation of policies concerning the provision of complimentary, no cost or low cost tickets, badges or passes to events on city parkland to elected officials, their staff, and City of Austin Boards and Commission members. 6 Yes 5 No passed. 2) Draft Green Event policies. Accepted Green Event policies rolled into Draft Policy Recommendations. 3) Impacts and impact reduction measures, policies, or practices of special events regarding impact mitigation on surrounding neighborhoods, areas and businesses. NO ACTION TAKEN 4) Special event policies related to event day or use, limits, process, scheduling, and coordination. NO ACTION TAKEN 5) Status of task force member requests from previous meetings and upcoming meeting schedule. NO …
Parkland Events Task Force (PETF)* DRAFT POLICY RECOMMENDATIONS Page 1 of 14 DRAFT Recommendations Focus Area Main Menu ALL DRAFT ITEMS APPROVED BY CONSENSUS, UNLESS NOTED UNDER LINE ITEMS WITH VOTE. A Applications and permits: B Planning and coordination: C Environment: D Fees: E Limits on events on parkland: F Alternative venues: G Impacts: H Fee waivers and City co-sponsored events: I Foundations and Non-profits: J Items Recommended for Inclusion in the Citywide Special Events Ordinance: K Other/Prior Action Items: Appendix A Green Event Policies *Parkland Events Task Force = PETF Parkland Events Task Force (PETF)* DRAFT POLICY RECOMMENDATIONS Page 2 of 14 A Applications and permits: Main Menu As a principle, the PETF supports and encourages low and no-cost events (in terms of ticket price) in the Austin Park system. 1. Establish criteria for approving permit applications for events. City staff will use the planning evaluation matrix when reviewing potential and reoccurring events. SEE MATRIX 2. Adopt an ordinance to require a majority vote by the Council to override a staff approval or denial of an application for an event on City of Austin parkland. Vote: 9 Yes -1 No -0 Abstain to approve draft language. Vote reconsidering: 7 Yes, 2 No, 1 abstain. B Planning and coordination: Main Menu 1. Establish a standing committee to help plan and coordinate events at the Long Center, Palmer Events Center, Vic Mathias Shores, and Butler Park. The committee should include representatives from adjacent neighborhoods, Long Center, Ballet Austin, Austin Symphony, Parks and Recreation Department, Palmer Events Center, Austin Opera, Daugherty Arts Center, event producers, Austin Parks Foundation, and Austin Center for Events (ACE). SEE FULL RESOLUTION “Direct the City Manager to establish a permanent committee that includes the Long Center, PARD, Palmer Events Center, Ballet Austin, Austin Opera, Austin Symphony, Daugherty Arts Center, adjacent neighborhoods, producers for events at Vic Mathias Shores, and Austin Parks Foundation to establish a permanent committee to coordinate and plan events at Town Lake Metropolitan Park. The committee shall include an equitable balance of members.” 9/20/16 – The prior recommendation is amended to include an equitable balance of Parkland Events Task Force (PETF)* DRAFT POLICY RECOMMENDATIONS Page 3 of 14 members. “Direct the City Manager to establish a permanent committee that includes the Long Center, PARD, Palmer Events Center, Ballet Austin, Austin Opera, Austin Symphony, Daugherty Arts Center, adjacent neighborhoods, producers for events at …
Page 1 of 5 Parkland Events Task Force Green Event Recommendations Context: (Parenthetical notes are City Ordinances) Austin events provide great value to the community events and we want to ensure that their implementation align with community values and policies. There are more than 100 ways to green events, in categories ranging from Materials Management and Waste Prevention, Air Quality, Transportation Management, Landscape care and more Austin has an adopted Zero Waste Strategic Plan (20090115-050) Austin has an adopted goal of Net-Zero GHG emissions community-wide by 2050, or sooner if feasible (20140410-024) Austin has a range of relevant adopted policies addressing single use bags (20120301-078), glass, smoking (20111215-019), bicycle parking (20121108-055), and water bottles (20080522-024). New Recommendations, Draft Special Event Ordinance Regulations, And Existing Regulations/Policies: (Please note the color coding for the following section) The City should create a Parkland Events (and eventually a broader Special Events) planning manual that outlines the requirements in ALL the different categories and comprehensively integrates the green requirements. The manual could also include links to educational resources about strategies for complying with the guidelines/agreements. Items………..(Origin) 1. All events must adhere to park rules. 2. A waste management plan is required for all special events and must be based on the number of attendees at a special event and include proof of waste management services that will be provided. A waste plan must be approved by ACE that includes the proposed locations of all the landfill Origin Source Key Where Applicable dSEO – draft Special Events Ordinance PARD – PARD requirements Page 2 of 5 trash and diversion containers. It also includes any clean-up crew education and compliance. (dSEo) 3. A waste reduction and diversion plan is required for Tier 2 and Tier 3 special events, must be approved by ACE/ARR (dSEo), and should include: a. Triple bins with clear signage indicating what should be recycled, composted and landfilled. b. Best practice - monitors/volunteers educating people what goes where 4. All cardboard should be broken down and put in designated recycling location 5. After a special event, an event organizer shall provide proof of waste management services that were provided at the special event (dSEo) 6. Utilize/promote paperless ticketing option (if relevant). (new) 7. By ordinance, there is no smoking at any park properties unless a City Council authorized designated smoking area is created for events with 1000 or more …
Parkland Events Task Force (PETF)* DRAFT POLICY RECOMMENDATIONS Page 1 of 10 DRAFT Recommendations Focus Area Menu A Applications and permits: B Planning and coordination: C Environment: D Fees: E Limits on events on parkland: F Alternative venues: G Impacts: H Fee waivers and City co-sponsored events: I Foundations and Non-profits: J Items Recommended for Inclusion in the Citywide Special Events Ordinance: K Other/Prior Action Items: *Parkland Events Task Force = PETF Parkland Events Task Force (PETF)* DRAFT POLICY RECOMMENDATIONS Page 2 of 10 A Applications and permits: As a principle, the PETF supports and encourages low and no-cost events (in terms of ticket price) in the Austin Park system. 1. Establish criteria for approving permit applications for events. City staff will use the planning evaluation matrix when reviewing potential and reoccurring events. SEE MATRIX 2. Adopt an ordinance to require a supermajority vote by the Council to override a staff approval or denial of an application for an event on City of Austin parkland. NOTE: A supermajority shall be defined as ⅔ of the Council, or eight votes. B Planning and coordination: 1. Establish a standing committee to help plan and coordinate events at the Long Center, Palmer Events Center, Vic Mathias Shores, and Butler Park. The committee should include representatives from adjacent neighborhoods, Long Center, Ballet Austin, Austin Symphony, Parks and Recreation Department, Palmer Events Center, Austin Opera, Daugherty Arts Center, event producers, Austin Parks Foundation, and Austin Center for Events (ACE). SEE FULL RESOLUTION “Direct the City Manager to establish a permanent committee that includes the Long Center, PARD, Palmer Events Center, Ballet Austin, Austin Opera, Austin Symphony, Daugherty Arts Center, adjacent neighborhoods, producers for events at Vic Mathias Shores, and Austin Parks Foundation to establish a permanent committee to coordinate and plan events at Town Lake Metropolitan Park.” 2. Recommendations from the PETF should inform the special events ordinance to help ensure consistent and unified special events policies. Parkland Events Task Force (PETF)* DRAFT POLICY RECOMMENDATIONS Page 3 of 10 C Environment: 1) Encourage events to utilize green event policies. a) The City should provide additional resources for enforcement. 2) NOTE - (Task force may revisit this section) Protect trees, vegetation, and environmentally sensitive areas. City of Austin PARD staff will define: a) Permissible ingress and egress access points for each park. b) Site circulation plan (traffic flow, etc) for each park. c) Clearly defined No-Go …
PARKLAND EVENTS TASK FORCE September 13, 2016, 6 pm – 8 pm Zilker Botanical Garden Meeting Room 2220 Barton Springs Rd, Austin, TX 78746 TASK FORCE MEMBERSColin Wallis, Mayor Adler Kannou Curette, District 1 Alykhan Mohamed, District 2 Vacant, District 3 Debbie Stanley, District 4 David King, District 5 Stacy Farrugia, District 6 Patrick Brewer, District 7 Michael Joyce, District 8 Ingrid Weigand, District 9 Carol Lee, District 10 Bobby Garza, Open Space, Environment, and Sustainability Committee James Russell, Open Space, Environment, and Sustainability Committee Jeff Smith, Open Space, Environment, and Sustainability Committee Pam Thompson, Environmental Board Rick Cofer, Parks and Recreation Board Buddy Quaid, Austin Music Commission AGENDA A. CALL TO ORDER B. APPROVAL OF MINUTES 1) Approve Minutes from August 29, 2016 meeting. C. PUBLIC HEARING 1) Public hearing on the Parkland Events Task Force Draft Final Recommendations. D. NEW BUSINESS: BRIEFING, DISCUSSION, AND POSSIBLE ACTION E. OLD BUSINESS: BRIEFING, DISCUSSION, AND POSSIBLE ACTION 1) Review list of draft policy recommendations and creation of a list of items potentially requiring final discussion or adjustment. F. NEW BUSINESS: FUTURE ITEMS FROM TASK FORCE MEMBERS OR CITY STAFF Future agenda items will NOT be discussed at the current meeting, but will be offered for possible briefing, discussion, and action at a FUTURE meeting. G. ADJOURNMENT The task force may take up items in any order, and may take action on any item except citizen’s communication. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Jason Maurer, with the Austin Parks and Recreation Department, at 512-974-2427, for additional information; TTY users route through Relay Texas at 711. For more information on the Parkland Events Task Force, please contact Jason Maurer at jason.maurer@austintexas.gov or by phone at 512-974-2427.
PARKLAND EVENTS TASK FORCE September 13, 2016, 6 pm – 8 pm Zilker Botanical Garden Meeting Room 2220 Barton Springs Rd, Austin, TX 78746 TASK FORCE MEMBERS PRESENTDavid King, District 5 Ingrid Weigand, District 9 James Russell, Open Space, Environment, and Sustainability Committee Carol Lee, District 10 Jeff Smith, Open Space, Environment, and Sustainability Committee Pam Thompson, Environmental Board Rick Cofer, Parks and Recreation Board Buddy Quaid, Austin Music Commission Bobby Garza, Open Space, Environment, and Sustainability Committee TASK FORCE MEMBERS ABSENT Colin Wallis, Mayor Adler Stacy Farrugia, District 6 Kannou Curette, District 1 Patrick Brewer, District 7 Michael Joyce, District 8 Debbie Stanley, District 4 Alykhan Mohamed, District 2 MINUTES A. CALL TO ORDER‐ Meeting called to order by James Russell @ 6:10 pm. B. APPROVAL OF MINUTES 1) Motion to Approve Minutes from August 29, 2016 meeting by Jeff Smith Seconded by Pam Thompson. Motion passed with 5 members voting AYE 0 voted No 4 Abstained. C. PUBLIC HEARING 1) Public hearing on the Parkland Events Task Force Draft Final Recommendations. Gail Rothe‐Resident of the Zilker neighborhood expressed some concerns over a recent event held on the South Side of Barton Springs Pool. Jennifer Houlihan‐ Executive Director Austin Music People‐ Expressed concerns about the underrepresentation of the music industry in the decision making process. Catlin Whitington‐SXSW‐ Expressed concerns over the PETF’s recommendations on the limitations of fireworks for events held at Auditorium Shores. D. NEW BUSINESS: BRIEFING, DISCUSSION, AND POSSIBLE ACTION – No New Business Discussed. E. OLD BUSINESS: BRIEFING, DISCUSSION, AND POSSIBLE ACTION 1) Review list of draft policy recommendations and creation of a list of items potentially requiring final discussion or adjustment. Task Force reviewed list of recommendations and pulled a few for further discussion on 9/20/16: Item B 1 Draft Recommendations Focus Area Menu Item E 2 Draft Recommendations Focus Area Menu Bouldin neighborhood and Long Center to find realistic consensus before next meeting. Rick Cofer to draft language on preventing events from offering politicians and dignitaries free tickets. F. NEW BUSINESS: FUTURE ITEMS FROM TASK FORCE MEMBERS OR CITY STAFF: No New Business Discussed. G. ADJOURNMENT – Meeting Adjourned @ 7:05 pm.
PARKLAND EVENTS TASK FORCE August 29, 2016, 5 pm – 9 pm Sparky Pocket Park 3701 Grooms Street, Austin, Texas 78705 TASK FORCE MEMBERSColin Wallis, Mayor Adler Kannou Curette, District 1 Alykhan Mohamed, District 2 Vacant, District 3 Debbie Stanley, District 4 David King, District 5 Stacy Farrugia, District 6 Patrick Brewer, District 7 Michael Joyce, District 8 Ingrid Weigand, District 9 Carol Lee, District 10 Bobby Garza, Open Space, Environment, and Sustainability Committee James Russell, Open Space, Environment, and Sustainability Committee Jeff Smith, Open Space, Environment, and Sustainability Committee Pam Thompson, Environmental Board Rick Cofer, Parks and Recreation Board Buddy Quaid, Austin Music Commission AGENDA A. CALL TO ORDER B. APPROVAL OF MINUTES 1) Approve Minutes from August 23, 2016 meeting. C. CITIZEN COMMUNICATION 1) The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. D. NEW BUSINESS: BRIEFING, DISCUSSION, AND POSSIBLE ACTION 1) Task Force subcommittee organization, structure and appointments. 2) Recommend an appointment to the Visitor Impact Task Force to City Council. E. OLD BUSINESS: BRIEFING, DISCUSSION, AND POSSIBLE ACTION 1) Impacts and impact reduction measures, policies, or practices of special events regarding impact mitigation on surrounding neighborhoods, areas and businesses. 2) Special event policies related to event day or use, limits, process, scheduling, and coordination. 3) Discussion of Green Event policies. 4) Task Force input regarding the City of Austin draft Special Events Ordinance. 5) Status of task force member requests from previous meetings and upcoming meeting schedule. F. NEW BUSINESS: FUTURE ITEMS FROM TASK FORCE MEMBERS OR CITY STAFF Future agenda items will NOT be discussed at the current meeting, but will be offered for possible briefing, discussion, and action at a FUTURE meeting. G. ADJOURNMENT The task force may take up items in any order, and may take action on any item except citizen’s communication. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Jason Maurer, with the Austin Parks and Recreation Department, at 512-974-2427, for additional information; TTY users route through Relay Texas at …
PARKLAND EVENTS TASK FORCE August 29, 2016, 5 pm – 9 pm Sparky Pocket Park 3701 Grooms Street, Austin, Texas 78705 TASK FORCE MEMBERS PRESENTColin Wallis, Mayor Adler Kannou Curette, District 1 Alykhan Mohamed, District 2 Vacant, District 3 David King, District 5 Patrick Brewer, District 7 Michael Joyce, District 8 James Russell, Open Space, Environment, and Sustainability Committee Jeff Smith, Open Space, Environment, and Sustainability Committee Pam Thompson, Environmental Board Rick Cofer, Parks and Recreation Board TASK FORCE MEMBERS ABSENT Stacy Farrugia, District 6 Debbie Stanley, District 4 Ingrid Weigand, District 9 Buddy Quaid, Austin Music Commission Bobby Garza, Open Space, Environment, and Sustainability Committee Carol Lee, District 10 MINUTES A. CALL TO ORDER‐ Meeting called to order @ 5:39 pm. B. APPROVAL OF MINUTES 1) Motion to Approve Minutes from August 23, 2016 meeting by Jeff Smith Seconded by Pam Thompson. Motion passed unanimously. C. CITIZEN COMMUNICATION 1) No Citizen Communication D. NEW BUSINESS: BRIEFING, DISCUSSION, AND POSSIBLE ACTION 1) Task Force subcommittee organization, structure and appointments. No new subcommittees appointed. 2) Recommend an appointment to the Visitor Impact Task Force to City Council. James Russell was nominated by Rick Cofer received a second from Colin Wallis, Motion passed unanimously. E. OLD BUSINESS: BRIEFING, DISCUSSION, AND POSSIBLE ACTION 1) Impacts and impact reduction measures, policies, or practices of special events regarding impact mitigation on surrounding neighborhoods, areas and businesses. Task Force discussed and agreed to bring forward recommendations for public input on 9/13/16. 2) Special event policies related to event day or use limits, process, scheduling, and coordination. Task Force discussed and agreed to bring forward recommendations for public input on 9/13/16. 3) Discussion of Green Event policies. Motion to incorporate changes into Green Events recommendation by Jeff Smith received a second from James Russell, motion passed unanimously. 4) Task Force input regarding the City of Austin draft Special Events Ordinance. Task Force Discussed, no formal action taken. 5) Status of task force member requests from previous meetings and upcoming meeting schedule. No Formal Action Taken. G. ADJOURNMENT – Meeting Adjourned @ 8:54 pm.
PARKLAND EVENTS TASK FORCE RECOMMENDATION Recommendation Number: 20160829-D2: Recommend an appointment to the Visitor Impact Task Force to City Council. The task force recommends James Russell be appointed by City Council to the Visitor Impact Task Force Date of Approval: _____August 29, 2016______ Record of the vote: Unanimous on a 9-0 vote Attest: City Staff Liaison to Task Force
PARKLAND EVENTS TASK FORCE RECOMMENDATION Recommendation Number: 20160829-E4: Discussion of Green Event policies. The task force adopts the Green Event policies, and recommend incorporation into the final report. Date of Approval: _____August 29, 2016______ Record of the vote: Unanimous on a 10-0 vote Attest: City Staff Liaison to Task Force
Page 1 of 5 Parkland Events Task Force Green Event Recommendations Context: (Parenthetical notes are City Ordinances) Austin events provide great value to the community events and we want to ensure that their implementation align with community values and policies. There are more than 100 ways to green events, in categories ranging from Materials Management and Waste Prevention, Air Quality, Transportation Management, Landscape care and more Austin has an adopted Zero Waste Strategic Plan (20090115-050) Austin has an adopted goal of Net-Zero GHG emissions community-wide by 2050, or sooner if feasible (20140410-024) Austin has a range of relevant adopted policies addressing single use bags (20120301-078), glass, smoking (20111215-019), bicycle parking (20121108-055), and water bottles (20080522-024). New Recommendations, Draft Special Event Ordinance Regulations, And Existing Regulations/Policies: (Please note the color coding for the following section) The City should create a Parkland Events (and eventually a broader Special Events) planning manual that outlines the requirements in ALL the different categories and comprehensively integrates the green requirements. The manual could also include links to educational resources about strategies for complying with the guidelines/agreements. Items………..(Origin) 1. All events must adhere to park rules. 2. A waste management plan is required for all special events and must be based on the number of attendees at a special event and include proof of waste management services that will be provided. A waste plan must be approved by ACE that includes the proposed locations of all the landfill Origin Source Key Where Applicable dSEO – draft Special Events Ordinance PARD – PARD requirements Page 2 of 5 trash and diversion containers. It also includes any clean-up crew education and compliance. (dSEo) 3. A waste reduction and diversion plan is required for Tier 2 and Tier 3 special events, must be approved by ACE/ARR (dSEo), and should include: a. Triple bins with clear signage indicating what should be recycled, composted and landfilled. b. Best practice - monitors/volunteers educating people what goes where 4. All cardboard should be broken down and put in designated recycling location 5. After a special event, an event organizer shall provide proof of waste management services that were provided at the special event (dSEo) 6. Utilize/promote paperless ticketing option (if relevant). (new) 7. By ordinance, there is no smoking at any park properties unless a City Council authorized designated smoking area is created for events with 1000 or more …
PARKLAND EVENTS TASK FORCE August 23, 2016, 4 pm – 7 pm Sparky Pocket Park 3701 Grooms Street, Austin, Texas 78705 TASK FORCE MEMBERSColin Wallis, Mayor Adler Kannou Curette, District 1 Alykhan Mohamed, District 2 Vacant, District 3 Debbie Stanley, District 4 David King, District 5 Stacy Farrugia, District 6 Patrick Brewer, District 7 Michael Joyce, District 8 Ingrid Weigand, District 9 Carol Lee, District 10 Bobby Garza, Open Space, Environment, and Sustainability Committee James Russell, Open Space, Environment, and Sustainability Committee Jeff Smith, Open Space, Environment, and Sustainability Committee Pam Thompson, Environmental Board Rick Cofer, Parks and Recreation Board Buddy Quaid, Austin Music CommissionAGENDA A. CALL TO ORDER B. APPROVAL OF MINUTES 1) Approve Minutes from August 9, 2016 meeting. C. CITIZEN COMMUNICATION 1) The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. D. NEW BUSINESS: BRIEFING, DISCUSSION, AND POSSIBLE ACTION 1) Task Force subcommittee organization, structure and appointments. E. OLD BUSINESS: BRIEFING, DISCUSSION, AND POSSIBLE ACTION 1) Impacts and impact reduction measures, policies, or practices of special events regarding impact mitigation on surrounding neighborhoods, areas and businesses. 2) Special event policies related to event day or use, limits, process, scheduling, and coordination. 3) Discussion of Green Event policies. 4) Status of task force member requests from previous meetings and upcoming meeting schedule. F. NEW BUSINESS: FUTURE ITEMS FROM TASK FORCE MEMBERS OR CITY STAFF Future agenda items will NOT be discussed at the current meeting, but will be offered for possible briefing, discussion, and action at a FUTURE meeting. G. ADJOURNMENT The task force may take up items in any order, and may take action on any item except citizen’s communication. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Jason Maurer, with the Austin Parks and Recreation Department, at 512-974-2427, for additional information; TTY users route through Relay Texas at 711. For more information on the Parkland Events Task Force, please contact Jason Maurer at jason.maurer@austintexas.gov or by phone at 512-974-2427.
PARKLAND EVENTS TASK FORCE August 23, 2016, 4 pm – 7 pm Sparky Pocket Park 3701 Grooms Street, Austin, Texas 78705 TASK FORCE MEMBERS PRESENTColin Wallis, Mayor Adler Kannou Curette, District 1 Alykhan Mohamed, District 2 Vacant, District 3 David King, District 5 Patrick Brewer, District 7 Michael Joyce, District 8 Ingrid Weigand, District 9 Carol Lee, District 10 Bobby Garza, Open Space, Environment, and Sustainability Committee James Russell, Open Space, Environment, and Sustainability Committee Jeff Smith, Open Space, Environment, and Sustainability Committee Pam Thompson, Environmental Board Rick Cofer, Parks and Recreation Board Buddy Quaid, Austin Music Commission TASK FORCE MEMBERS ABSENT Stacy Farrugia, District 6 Debbie Stanley, District 4 MINUTES A. CALL TO ORDER‐ Meeting called to order @ 4:03pm. B. APPROVAL OF MINUTES 1) Motion to Approve Minutes as amended from August 9, 2016 meeting by James Russell Seconded by Buddy Quaid. Motion passed with 8 members voting AYE 0 voted No and 3 Abstained. C. CITIZEN COMMUNICATION 1) No Citizen Communication D. NEW BUSINESS: BRIEFING, DISCUSSION, AND POSSIBLE ACTION 1) Task Force subcommittee organization, structure and appointments. No new subcommittees appointed. E. OLD BUSINESS: BRIEFING, DISCUSSION, AND POSSIBLE ACTION 1) Impacts and impact reduction measures, policies, or practices of special events regarding impact mitigation on surrounding neighborhoods, areas and businesses. Task Force discussed the special event matrix and impacts of special events. No Formal Action Taken, item to be further discussed @ 8/29/2016 PETF meeting. 2) Special event policies related to event day or use limits, process, scheduling, and coordination. Presentation on Special Events Ordinance by Bill Manno Corporate Special Events Program Manager ACE. No Formal Action Taken. 3) Discussion of Green Event policies. Task Force member Rick Cofer is preparing some recommendations on Green Events to be presented at a future meeting. No Formal Action Taken. 4) Status of task force member requests from previous meetings and upcoming meeting schedule. No Formal Action Taken. G. ADJOURNMENT – Meeting Adjourned @ 6:10 pm.
PARKLAND EVENTS TASK FORCE August 9, 2016, 4 pm – 7 pm Zilker Botanical Garden Meeting Room 2220 Barton Springs Rd, Austin, TX 78746 TASK FORCE MEMBERSColin Wallis, Mayor Adler Kannou Curette, District 1 Alykhan Mohamed, District 2 Vacant, District 3 Debbie Stanley, District 4 David King, District 5 Stacy Farrugia, District 6 Patrick Brewer, District 7 Michael Joyce, District 8 Ingrid Weigand, District 9 Carol Lee, District 10 Bobby Garza, Open Space, Environment, and Sustainability Committee James Russell, Open Space, Environment, and Sustainability Committee Jeff Smith, Open Space, Environment, and Sustainability Committee Pam Thompson, Environmental Board Rick Cofer, Parks and Recreation Board Buddy Quaid, Austin Music Commission AGENDA A. CALL TO ORDER B. APPROVAL OF MINUTES 1) Approve Minutes from August 2, 2016 meeting. C. CITIZEN COMMUNICATION 1) The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three‐minute allotment to address their concerns regarding items not posted on the agenda. D. NEW BUSINESS: BRIEFING, DISCUSSION, AND POSSIBLE ACTION E. OLD BUSINESS: BRIEFING, DISCUSSION, AND POSSIBLE ACTION 1) Special event policies related to event day or use limits, process, scheduling, and coordination. 2) Task Force subcommittee organization, structure and appointments. 3) Special event policies related to process, scheduling, coordination, enforcement, and impacts. 4) Impacts and impact reduction measures, policies, or practices of special events regarding impact mitigation on surrounding neighborhoods, areas and businesses. 5) Discussion of Green Event policies. 6) Status of task force member requests from previous meetings and upcoming meeting schedule. F. NEW BUSINESS: FUTURE ITEMS FROM TASK FORCE MEMBERS OR CITY STAFF Future agenda items will NOT be discussed at the current meeting, but will be offered for possible briefing, discussion, and action at a FUTURE meeting. G. ADJOURNMENT The task force may take up items in any order, and may take action on any item except citizen’s communication. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Jason Maurer, with the Austin Parks and Recreation Department, at 512‐974‐2427, for additional information; TTY users route through Relay Texas at 711. For more information on the Parkland Events Task Force, please …
PARKLAND EVENTS TASK FORCE August 9, 2016, 4 pm – 7 pm Zilker Botanical Garden Meeting Room 2220 Barton Springs Rd, Austin, TX 78746 TASK FORCE MEMBERS PRESENTColin Wallis, Mayor Adler Alykhan Mohamed, District 2 Vacant, District 3 David King, District 5 Michael Joyce, District 8 Ingrid Weigand, District 9 Carol Lee, District 10 James Russell, Open Space, Environment, and Sustainability Committee Jeff Smith, Open Space, Environment, and Sustainability Committee Rick Cofer, Parks and Recreation Board Buddy Quaid, Austin Music Commission TASK FORCE MEMBERS ABSENT Kannou Curette, District 1 Debbie Stanley, District 4 Patrick Brewer, District 7 Bobby Garza, Open Space, Environment, and Sustainability Committee Pam Thompson, Environmental Board Stacy Farrugia, District 6 MINUTES A. CALL TO ORDER‐Meeting called to order @4:40 pm by James Russell B. APPROVAL OF MINUTES 1) Motion to Approve Minutes from August 2, 2016 meeting by Michael Joyce, seconded by Ingrid Weigand. 7 members voted AYE 0 voted No 2 abstained, motion passed. C. CITIZEN COMMUNICATION‐ No Citizen Communication D. OLD BUSINESS: BRIEFING, DISCUSSION, AND POSSIBLE ACTION 1) Special event policies related to event day or use limits, process, scheduling, and coordination. No Formal Action Taken 2) Task Force subcommittee organization, structure and appointments. No new subcommittees appointed. 3) Special event policies related to process, scheduling, coordination, enforcement, and impacts. Lara Schuman City of Austin Parks Dept. Urban Forestry Program Manager presented on forestry issues in the parks with a focus on special events. Task force requested Lara to return at a future meeting to give an update. The Parkland Events Task Force recommends the City Council fund an economic impact study of all special events conducted on parkland and City of Austin property. Motion by James Russell Seconded by Jeff Smith Motion passed 9‐0‐0. 4) Impacts and impact reduction measures, policies, or practices of special events regarding impact mitigation on surrounding neighborhoods, areas and businesses. No Formal Action Taken 5) Discussion of Green Event policies. The Parkland Events Task Force recommends the City Council fund the Austin Parks and Recreation Department to national standard levels. Motion by Ingrid Weigand Seconded by James Russell Motion passed 9‐0‐0. The Parkland Events Task Force recommends the City implement a mandatory certification and training program for event organizers and contractors including tree protection, access and use of park grounds. The program should be evaluated for expansion to include the citywide permit process, permit requirements and …
PARKLAND EVENTS TASK FORCE RECOMMENDATION Recommendation Number: 20160809-E3: Special event policies related to process, scheduling, coordination, enforcement, and impacts. The Parkland Events Task Force recommends the City Council fund an economic impact study of all special events conducted on parkland and City of Austin property.. Date of Approval: _____August 9, 2016______ Record of the vote: Unanimous on a 9-0 vote Attest: City Staff Liaison to Task Force
PARKLAND EVENTS TASK FORCE RECOMMENDATION Recommendation Number: 20160809-E5: Discussion of green event policies. The Parkland Events Task Force recommends the City Council fund the Austin Parks and Recreation Department to national standard levels. Date of Approval: _____August 9, 2016______ Record of the vote: Unanimous on a 9-0 vote. Attest: City Staff Liaison to Task Force
PARKLAND EVENTS TASK FORCE RECOMMENDATION Recommendation Number: 20160809-E5: Discussion of green event policies. The Parkland Events Task Force recommends the City implement a mandatory certification and training program for event organizers and contractors including tree protection, access and use of park grounds. The program should be evaluated for expansion to include the citywide permit process, permit requirements and conducting event business in the City of Austin. Date of Approval: _____August 9, 2016______ Record of the vote: Unanimous on a 9-0 vote. Attest: City Staff Liaison to Task Force
PARKLAND EVENTS TASK FORCE August 2, 2016, 4 pm – 7 pm Zilker Botanical Garden Meeting Room 2220 Barton Springs Rd, Austin, TX 78746 TASK FORCE MEMBERSColin Wallis, Mayor Adler Kannou Curette, District 1 Alykhan Mohamed, District 2 Vacant, District 3 Debbie Stanley, District 4 David King, District 5 Stacy Farrugia, District 6 Patrick Brewer, District 7 Michael Joyce, District 8 Ingrid Weigand, District 9 Carol Lee, District 10 Bobby Garza, Open Space, Environment, and Sustainability Committee James Russell, Open Space, Environment, and Sustainability Committee Jeff Smith, Open Space, Environment, and Sustainability Committee Pam Thompson, Environmental Board Rick Cofer, Parks and Recreation Board Buddy Quaid, Austin Music Commission AGENDA A. CALL TO ORDER B. APPROVAL OF MINUTES 1) Approve Minutes from July 19, 2016 meeting. C. CITIZEN COMMUNICATION 1) The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three‐minute allotment to address their concerns regarding items not posted on the agenda. D. NEW BUSINESS: BRIEFING, DISCUSSION, AND POSSIBLE ACTION E. OLD BUSINESS: BRIEFING, DISCUSSION, AND POSSIBLE ACTION 1) Special event policies related to event day or use limits, process, scheduling, and coordination. 2) Special event policies related to process, scheduling, coordination, enforcement, and impacts. 3) Impacts and impact reduction measures, policies, or practices of special events regarding impact mitigation on surrounding neighborhoods, areas and businesses. 4) Discussion of Green Event policies. 5) Briefing by the Waller Creek Conservancy on Waterloo Park status. 6) Status of task force member requests from previous meetings and upcoming meeting schedule. F. NEW BUSINESS: FUTURE ITEMS FROM TASK FORCE MEMBERS OR CITY STAFF Future agenda items will NOT be discussed at the current meeting, but will be offered for possible briefing, discussion, and action at a FUTURE meeting. G. ADJOURNMENT The task force may take up items in any order, and may take action on any item except citizen’s communication. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Jason Maurer, with the Austin Parks and Recreation Department, at 512‐974‐2427, for additional information; TTY users route through Relay Texas at 711. For more information on the Parkland Events …
PARKLAND EVENTS TASK FORCE August 2, 2016, 4 pm – 7 pm Zilker Botanical Garden Meeting Room 2220 Barton Springs Rd, Austin, TX 78746 TASK FORCE MEMBERS PRESENT David King, District 5 Michael Joyce, District 8 Ingrid Weigand, District 9 Carol Lee, District 10 Bobby Garza, Open Space, Environment, and Sustainability Committee James Russell, Open Space, Environment, and Sustainability Committee Jeff Smith, Open Space, Environment, and Sustainability Committee Pam Thompson, Environmental Board Rick Cofer, Parks and Recreation Board Buddy Quaid, Austin Music Commission TASK FORCE MEMBERS ABSENT Colin Wallis, Mayor Adler Kannou Curette, District 1 Alykhan Mohamed, District 2 Debbie Stanley, District 4 Patrick Brewer, District 7 Stacy Farrugia, District 6 MINUTES A. CALL TO ORDER‐ Meeting called to order by David King @5:25 pm. B. APPROVAL OF MINUTES 1) Motion to Approve Minutes from July 19, 2016 meeting by Jeff Smith and Seconded by James Russell. Motion passed with 8 members voting AYE 0 voted No and 1 member abstained. C. CITIZEN COMMUNICATION‐ No Citizen Communication D. OLD BUSINESS: BRIEFING, DISCUSSION, AND POSSIBLE ACTION 1) Special event policies related to event day or use limits, process, scheduling, and coordination. Motion by Jeff Smith to create a recommendations committee to review, evaluate and recommend policy action items to the task force Seconded by James Russell 8 members voted Aye 1 voted No‐ MJ motion passed. Subcommittee meetings shall be conducted concurrently with posted task force meetings. The subcommittee shall be comprised of James Russell, Carol Lee, Jeff Smith, Bobby Garza, David King, and Pam Thompson. 2) Special event policies related to process, scheduling, coordination, enforcement, and impacts. Discussion of Forestry’s role at special events information presented by Keith Mars and Lara Schuman. Forestry staff to take Patrick Brewer’s recommendations and review against existing guideline document. Forestry to report back at the 8/9 meeting, No Formal Action Taken. 3) Impacts and impact reduction measures, policies, or practices of special events regarding impact mitigation on surrounding neighborhoods, areas and businesses. No Formal Action Taken. 4) **Discussion of Green Event policies, Presentation by Brandi Burton , Rick Cofer proposed to work Brandi to come up with some guidelines to bring forward as potential recommendations. 5) **Briefing by the Waller Creek Conservancy on Waterloo Park status presented by Peter Mullan C.E.O. 6) Status of task force member requests from previous meetings and upcoming meeting schedule. Conduct Doodle Poll to get a consensus on the …
DRAFT Required elements of special events with expected attendance of 500 attendees or more that use either gasoline- or diesel-powered generators, vehicles including carts for loading/unloading and/or other engines such as hand-held equipment including leaf blowers used directly by the event or by a contractor in support of the event permit holder. 1) A vehicle and equipment inventory to be submitted to the COA Office of Special Events after the completion of the set up to include the following: A) A list of the generators by model year/horsepower, vehicles by model year/horsepower and other equipment model year/horsepower or engine size in cc's that are on-site during the special event. A list of chemicals kept on site to include but not limited to ones that contain bleach, ammonia, turpentine or other toxic compounds. 2) A final or amended inventory of vehicles and equipment after the special event occurs, if different from the original list to include the following: A) A list of the generators by model year/horsepower, vehicles by make,model , year & engine displacement V-4, V-6 or V-8 and and other equipment that are on-site during the special event. If electric generators and carts are used please note them in the final equipment inventory. B) The estimated amount of hours that these vehicles or equipment are idling or in operation each day on site or going back and forth from the site and how many days they were used. 3) The development of an environmental awareness message by COA staff, special event staff and, if requested, interested stakeholders to encourage special event attendees to take action to reduce their impact while at the festival by reducing, reusing or recycling items that often go into the waste stream and/or a message related to improving air quality by changing their commute to the special event. Where possible the environmental awareness message can be shared by microphone with the attendees multiple times each day. Some form of incentivizing these actions while at the festival should be utilitized. As an example, this is done successfully at Blues on the Green.
DRAFT Green Event Planning for Community Events at COA Venues or on COA Right-of-Way 1) What is the most effective method of improving environmental outcomes at special events related to transportation, energy use, water use, fuel use, waste diversion and protecting human health? 2) What is the most effective method of educating event participants and spectators to understand the value of the “Green” measures that are showcased at a “Green” special event. For events for 149-499 participants – Environmental improvement measures are grouped in these categories: transportation, energy use, water use, fuel use, waste diversion and protecting human health. The event organizers would be asked to choose 1 measure (if relevant) for each category and these measures would need to be emphasized through the event marketing channels for the event invite and to the best of their ability at the event check-in table as well. PARD and the COA Office of Special Events would add the “Green” event categories with a description to their respective websites with a reminder to event planners to archive their plan for future use. For events for 149 participants and more – a dedicated “Green” volunteer planner would be assigned to work with a volunteer committee for sustainability for the event or hire a professional “Green” event planner who will work with the committee as well. Both would be responsible for using the measures listed below and developing at least 3 measures from the list below. A post event report supplied to the COA Office of Special Events or PARD would evaluate the success of each of these measures on a scale of 1-10. Improving environmental outcomes: At COA-sponsored or co-sponsored events a concise report with a simple grading scheme would be provided to the COA Office of Special Events who would collaborate with the Office of Sustainability and the Transportation Dept. to evaluate future improvement opportunities. For community events the report would be labeled, archived and sent to the event planners the following year if they made a reservation for a COA venue or requested a City permit. Recommended measure options for “greening” special events on COA parkland Incorporate Zero Waste Guidelines into your event: http://www.austintexas.gov/sites/default/files/files/Resource_Recovery/Event_Recycling_GUidelines_1.7.16_.pdf Use the Event Recyling Rebate offered by Austin Resource Recovery https://www.austintexas.gov/page/event-recycling-rebate Use a Water Monster or similar in place of bottled water paired with compostable cups. Encourage attendees to bring their own reusable water bottles Make attendees aware …
Parkland Events Task Force Draft Policy Recommendation 19 July 2016 DRAFT Page 1 of 1 Issue: Greening of Events & Parkland The Parkland Events Task Force (PETF) received draft proposals for reducing the environmental impact of special events that are held on City of Austin property and was asked to consider a policy recommendation that supports these proposals. 1. Background Data: The Greening of Events proposals are expressed in an undated draft document titled “Green Event Planning for Community Events at COA Venues or on COA Right-of-Way” (hereinafter referred to as Greening Document 1) and an undated , untitled draft document that addresses generators and hand-held equipment such as leaf blowers (hereinafter referred to as Greening Document 2). Greening Document 1 proposes a process for event producers to choose from a “menu” of environmental improvement measures, with follow-up scoring and reporting, for events of 149-499 participants. Greening Document 2 proposes additional focus and requirements for gasoline- or diesel-powered generators, carts, and hand-held equipment such as leaf blowers for events with >500 participants. Neither of these documents provides details of the cost estimates for compliance by the event organizers, staff resources required for implementation and oversight, or quantifies the benefits that could be realized. Policy Proposal: In regard to the proposals found in Greening Document 1 and 2, the PETF recommends that these proposals be pursued within context of the existing adopted policies outlined by the Austin Resource Recovery Master Plan (approved by City Council on Dec 15, 2011) and the Austin Community Climate Plan (approved on June 4, 2015). 2. Background Data: The Parks & Recreation Department is far behind in achieving the City goal of Zero Waste by 2040. Although this policy directs the City Manager to “Lead by Example” in the implementation of waste diversion programs, only 1 of the City’s 300 parks has recycling containers and only 2 of 51 public pools have on-site recycling (per Austin Monitor July 15, 2016 article “Why don’t Austin parks have recycling bins?”) Policy Proposal: The City/PARD should provide on-site recycling containers within all city parks, pools, and recreation centers that have at least 100 visitors a day by October 2017. 3. Background Data: The review of 1 major event contract provided to the PETF indicates that the event organizer is required to provide for and actively promote recycling of all plastic bottles, aluminum cans, and cardboard. Glass and …
Flood Mitigation Task Force COMMUNITY INTEREST ANNOUNCEMENT Regular City Council Meeting Thursday, May 19, 10 a.m. Austin City Hall 301 W. Second Street, Austin, TX A quorum may be present. Administrative Liaison: Katie Pfeil 512-974-3377
Flood Mitigation Task Force COMMUNITY INTEREST ANNOUNCEMENT Environmental Commission Meeting Wednesday, May 18, 6 p.m. Austin City Hall 301 W. Second Street, Austin, TX A quorum may be present. Administrative Liaison: Katie Pfeil 512-974-3377
Flood Mitigation Task Force COMMUNITY INTEREST ANNOUNCEMENT Public Utilities Council Committee Meeting Monday, May 16, 3 p.m. Austin City Hall 301 W. Second Street, Austin, TX A quorum may be present. Administrative Liaison: Katie Pfeil 512-974-3377
Flood Mitigation Task Force May 16, 2016 – 7 p.m. One Texas Center, Room 325 505 Barton Springs Road Austin, Texas CURRENT BOARD MEMBERS: Rose Marie Klee (Mayor) Jeffrey Henke (Mayor) Marvin Chaney (D-1) Ben Hodges (D-1) Ana Aguirre (D-2) Robert Kibbie (D-2) Kate Mason-Murphy (D-3) Richard Maness (D-3) Rolando Delgado (D-4) Carol Olewin (D-4) Ken Jacob (D-5) Rollin MacRae (D-5) Paul Morales (D-6) Jay Scanlon (D-6) Dale Gray (D-7) Dorsey Twidwell, Jr. (D-7) Robert Henneke (D-8) Matthew L. Rienstra (D-8) John Gleason (D-9) Elloa Mathews (D-9) Raymond Canfield (D-10) John Pitts (D-10) AGENDA CALL TO ORDER – May 16, 2016, 7 p.m. 1. CITIZEN COMMUNICATION: GENERAL The first five speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. 2. APPROVAL OF MINUTES a. Approve the minutes of the Flood Mitigation Task Force regular meeting of May 4, 2016 3. DISCUSSION ITEMS a. Discuss final draft of the Flood Mitigation Task Force Final Report to Council and receive staff input on document 4. VOTING ITEMS a. Adoption of final draft of Flood Mitigation Task Force Final Report to Council 5. FUTURE AGENDA ITEMS a. Future meeting topics and staff input ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Katie Pfeil, Watershed Protection Department, at 512-974-3377 for additional information; TTY users route through Relay Texas at 711. For more information on the Flood Mitigation Task Force, please contact Katie Pfeil, Watershed Protection Department, at 512-974-3377 or katie.pfeil@austintexas.gov.
FLOOD MITIGATION TASK FORCE MEETING MINUTES May 16, 2016 1 FLOOD MITIGATION TASK FORCE REGULAR MEETING DRAFT MINUTES (May 16, 2016) The Flood Mitigation Task Force convened in a regular meeting on May 16, 2016 at One Texas Center, 505 Barton Springs Road in Austin, Texas. Task Force Members in Attendance: Rolando Delgado, John Gleason, Dale Gray, Jeff Henke, Ken Jacob, Rollin MacRae, Richard Maness, Elloa Matthews, Carol Olewin, Matthew L. Rienstra, Jay Scanlon, and Dorsey Twidwell Staff in Attendance: Jean Drew, Joydeep Goswami, Jose Guerrero, Matt Hollon, Roxanne Jackson, Larry Jantzen, Pam Kearfott, Lynne Lightsey, Keith Noble, Joe Pantalion, Katie Pfeil, Scott Prinsen, Jerry Reynolds, Kathy Rock, Kevin Shunk, and Kelly Strickler Chair Matthew L. Rienstra called the Task Force meeting to order at 7:29 p.m. 1. CITIZEN COMMUNICATION: GENERAL Ross Smith spoke about a raccoon nest located in a storm drain. 2. APPROVAL OF MINUTES The minutes from the meeting of 5/4/2016 were approved on Task Force Member Ken Jacob’s motion and Task Force Member Dorsey Twidwell’s second on a 12-0 vote. Task Force Members Ana Aguirre, Ray Canfield, Marvin Chaney, Robert Henneke, Ben Hodges, Robert Kibbie, Rose Marie Klee, Kate Mason-Murphy, Paul Morales, and John Pitts were absent. 3. DISCUSSION ITEMS a. Discus final draft of the Flood Mitigation Task Force Final Report to Council and receive staff input on document. No action taken. 4. VOTING ITEMS a. Adoption of final draft of Flood Mitigation Task Force Final Report to Council There was a motion by Task Force Member Ken Jacob, seconded by Task Force Member Dorset Twidwell, to amend the executive summary of the Flood Mitigation Task Force Final Report to Council. The motion was approved on a vote of 12-0. Task Force Members Ana Aguirre, Ray Canfield, Marvin Chaney, Robert Henneke, Ben Hodges, Robert Kibbie, Rose Marie Klee, Kate Mason-Murphy, Paul Morales, and John Pitts were absent. FLOOD MITIGATION TASK FORCE MEETING MINUTES May 16, 2016 2 There was a motion by Task Force Member Ken Jacob, seconded by Task Force Member Jay Scanlon, to adopt the revised version of the executive summary of the Flood Mitigation Task Force Final Report to Council. The motion was approved on a vote of 12-0. Task Force Members Ana Aguirre, Ray Canfield, Marvin Chaney, Robert Henneke, Ben Hodges, Robert Kibbie, Rose Marie Klee, Kate Mason-Murphy, Paul Morales, and John Pitts were absent. 5. FUTURE AGENDA ITEMS a. Future …
Flood Mitigation Task Force May 4, 2016 – 6:30 p.m. One Texas Center, Room 325 505 Barton Springs Road Austin, Texas CURRENT BOARD MEMBERS: Rose Marie Klee (Mayor) Jeffrey Henke (Mayor) Marvin Chaney (D-1) Ben Hodges (D-1) Ana Aguirre (D-2) Robert Kibbie (D-2) Kate Mason-Murphy (D-3) Richard Maness (D-3) Rolando Delgado (D-4) Carol Olewin (D-4) Ken Jacob (D-5) Rollin MacRae (D-5) Paul Morales (D-6) Jay Scanlon (D-6) Dale Gray (D-7) Dorsey Twidwell, Jr. (D-7) Robert Henneke (D-8) Matthew L. Rienstra (D-8) John Gleason (D-9) Elloa Mathews (D-9) Raymond Canfield (D-10) John Pitts (D-10) AGENDA CALL TO ORDER – May 4, 2016, 6:30 p.m. 1. CITIZEN COMMUNICATION: GENERAL The first five speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. 2. APPROVAL OF MINUTES a. Approve the minutes of the Flood Mitigation Task Force regular meeting of April 28, 2016 3. DISCUSSION ITEMS a. Flood Mitigation Task Force Final Report to Council; approval process of final report b. Discuss Specific Subsections of the Flood Mitigation Task Force Final Report to Council and receive staff input on Report Subsections 4. VOTING ITEMS a. Specific Subsections of Flood Mitigation Task Force Final Report to Council 5. FUTURE AGENDA ITEMS a. Future meeting topics and staff input ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Katie Pfeil, Watershed Protection Department, at 512-974-3377 for additional information; TTY users route through Relay Texas at 711. For more information on the Flood Mitigation Task Force, please contact Katie Pfeil, Watershed Protection Department, at 512-974-3377 or katie.pfeil@austintexas.gov.
FLOOD MITIGATION TASK FORCE MEETING MINUTES May 4, 2016 1 FLOOD MITIGATION TASK FORCE REGULAR MEETING MINUTES (May 4, 2016) The Flood Mitigation Task Force convened in a regular meeting on May 4, 2016 at One Texas Center, 505 Barton Springs Road in Austin, Texas. Task Force Members in Attendance: Ana Aguirre, Marvin Chaney, Rolando Delgado, John Gleason, Dale Gray, Jeff Henke, Ken Jacob, Robert Kibbie, Rollin MacRae, Richard Maness, Elloa Matthews, Carol Olewin, John Pitts, Matthew L. Rienstra, and Dorsey Twidwell Staff in Attendance: Jean Drew, Joydeep Goswami, Jose Guerrero, Matt Hollon, Roxanne Jackson, Larry Jantzen, Pam Kearfott, Lynne Lightsey, Keith Noble, Joe Pantalion, Katie Pfeil, Scott Prinsen, Jerry Reynolds, Kathy Rock, Kevin Shunk, and Kelly Strickler Chair Matthew L. Rienstra called the Task Force meeting to order at 6:42 p.m. 1. CITIZEN COMMUNICATION: GENERAL Dick Perrone (Upper Onion Creek neighborhood) spoke about his concerns with the Regional Stormwater Management Program (RSMP). 2. APPROVAL OF MINUTES The minutes from the meeting of 4/25/2016 were approved on Task Force Member Dale Gray’s motion and Task Force Member John Pitts’ second on a 15-0 vote. Task Force Members Ray Canfield, Robert Henneke, Ben Hodges, Rose Marie Klee, Kate Mason-Murphy, Paul Morales, and Jay Scanlon were absent. 3. DISCUSSION ITEMS a. Flood Mitigation Task Force Final Report to Council; approval process of final report No action taken. b. Discuss Specific Subsections of the Flood Mitigation Task Force Final Report to Council and receive staff input on Report Subsections Discussed sections 1a (“Flood Mitigation and Preparedness Strategies”), 1b (“Buyout and Variance Recommendations”), 1c (“Structure and Use of the DUF”), 1d (“Impacts to Equity and Affordability”), 1e (“Public Education”), 1f (“Standard and Green Infrastructure”), 2 (“Identify Available Funds”), 3 (“Peer Cities”), 4 (“Onion Creek Mitigation”), 5 (“Collaborating with the Environmental Commission”), and 6 (“Collaborating with Other Jurisdictions”) of the Final Report to Council. No action taken. 4. VOTING ITEMS FLOOD MITIGATION TASK FORCE MEETING MINUTES May 4, 2016 2 a. Specific Subsections of Flood Mitigation Task Force Final Report to Council Subsection 1a There was a motion by Task Force Member Dorsey Twidwell, seconded by Task Force Member Dale Gray, to adopt the non-substantive clarifications to subsection 1a provided by the Watershed Protection Department. The motion was approved on a vote of 15-0. Task Force Members Ray Canfield, Robert Henneke, Ben Hodges, Rose Marie Klee, Kate Mason-Murphy, Paul Morales, and Jay Scanlon were absent. …
