April 14, 2020 PLANNING COMMISSION MINUTES The Planning Commission convened in a meeting on April 14, 2020 via videoconference (http://www.austintexas.gov/page/watch-atxn-live) Chair Kazi called the Commission Meeting to order at 6:06 p.m. Commission Members in Attendance: Greg Anderson Awais Azhar Yvette Flores Claire Hempel Patrick Howard Fayez Kazi – Chair Conor Kenny – Vice-Chair Robert Schneider Todd Shaw James Shieh Patricia Seeger Jeffrey Thompson Absent: Carmen Llanes Pulido Don Leighton-Burwell – Ex-Officio Ann Teich – Ex-Officio EXECUTIVE SESSION (No public discussion) The Planning Commission will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel on matters specifically listed on this agenda. The Commission may not conduct a closed meeting without the approval of the city attorney. Private Consultation with Attorney – Section 551.071 1 A. APPROVAL OF MINUTES 1. Approve the minutes of March 10, 2020. Motion to approve the minutes of March 10, 2020 was approved on the consent agenda on the motion by Commissioner Schneider, seconded by Vice-Chair Kenny on a vote of 12-0. Commissioner Llanes Pulido was absent. B. PUBLIC HEARINGS 1. Plan Amendment: NPA-2019-0015.02 - Pecan Springs Residential; District 1 3500 Pecan Springs Road, Fort Branch Watershed; East MLK Combined NP Area Location: Owner/Applicant: Peter Gray Agent: Request: Staff Rec.: Staff: Thrower Design (Ron Thrower) Single Family to Higher Density Single Family land use Postponement request by Staff to April 28, 2020 Jesse Gutierrez, 512-974-1606, jesse.gutierrez@austintexas.gov Planning and Zoning Department Motion to grant Staff’s request for postponement of this item to April 28, 2020 was approved on the consent agenda on the motion by Commissioner Schneider, seconded by Vice-Chair Kenny on a vote of 12-0. Commissioner Llanes Pulido was absent. 2. Rezoning: Location: C14-2019-0164 - Pecan Springs Residential; District 1 3500 Pecan Springs Road, Fort Branch Watershed; East MLK Combined NP Area Owner/Applicant: Peter Gray Agent: Request: Staff Rec.: Staff: Thrower Design (Ron Thrower) SF-3-NP to SF-6-NP Postponement request by Staff to April 28, 2020 Heather Chaffin, 512-974-2122, heather.chaffin@austintexas.gov Planning and Zoning Department Motion to grant Staff’s request for postponement of this item to April 28, 2020 was approved on the consent agenda on the motion by Commissioner Schneider, seconded by Vice-Chair Kenny on a vote of 12-0. Commissioner Llanes Pulido was absent. 2 3. Rezoning: Location: C14-2019-0107.SH - Diamond Forty-Two; District 1 5511 - 5519 Jackie Robinson Street, Fort Branch Watershed; …
Impact Fee Advisory Committee April 14, 2020 4:00 PM Virtual Meeting held via Zoom Conference Members of the public who would like to join the virtual meeting may do so by selecting this link https://kimley-horn.zoom.us/j/685428683 or by dialing (346) 248-7799 or (669) 900-6833 Webinar ID: 685 428 683 CURRENT BOARD MEMBERS: Kris Bailey, Chair Lance Parisher Susan Turrieta Lottie Dailey Channy Soeur Dick Kallerman Bobak Tehrany AGENDA CALL TO ORDER – April 14, 2020 4:00 p.m. CITIZEN COMMUNICATION: GENERAL Members of the public wishing to speak during citizen communication must register in advance by emailing their name, email address and/or phone number to liane.miller@austintexas.gov no later than Monday, April 13, 2020 at 5pm. If you experience technical difficulties logging in or calling in, please call Liane Miller at (512) 289-3053. Please indicate in your email if you’d like to speak on a specific item. The first 10 speakers signed up will each be allowed three-minutes to address their concerns regarding items NOT posted on the agenda. Speakers who would like to address items ON the agenda will be called on by the Chair to speak for up to three-minutes when that item is taken up. 1. APPROVAL OF MINUTES a. Approval of minutes from the March 4, 2020 Impact Fee Advisory Committee meeting. a. Staff presentation of policy options for the street impact fee. b. Discussion and approval of committee comments on the street impact fee policy proposal and c. Discussion and possible action on future Impact Fee Advisory Committee meeting dates for 2. OLD BUSINESS draft ordinance. 2020. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Liane Miller at the Austin Transportation Department at 512-974-7922, for additional information; TTY users route through Relay Texas at 711. For more information on the Impact Fee Advisory Committee, please contact Liane Miller at liane.miller@austintexas.gov, (512) 974-7922 or visit www.austintexas.gov/ifac.
Street Impact Fees Impact Fee Advisory Committee: 4-14-2020 Austin Transportation Department Overview • Item 2a – Presentation of Policy Options • Recap of March 4, 2020 Meeting • Item 2b – IFAC discussion and approval of comments on recommended policy (or policy options) • Activities • Effective Date (revisit) • Effective Rate (finish) • Reductions • Approval of comments • Item 2c – Future meeting schedule 2 Item 2a – Presentation of Policy Options Recap March 4, 2020 IFAC Meeting 3 Effective Date • Effective Date should be date ordinance is adopted (unless staff or Council deems otherwise for administrative reasons) • Grace period should remain 1 year • *Clarification from 3/4/2020 meeting – grace period is only for properties platted prior to effective date of ordinance pulling building permit in grace period • Not in favor of phased-in approach 4 Note: All items above were unanimous among present members at 3/4/2020 IFAC meeting. Effective Rate – Options discussed at March 4 meeting • Different rates inside and outside “the loop”? • Should there be a flat rate?* • Should there be a flat percentage? • If yes, should there be a cap on effective rate ($ amount)? • Different rates for residential and non-residential? • If yes, what how should they compare (as %)? 5 *Limited by lowest maximum fee rate of other service areas Effective Rate (Results from 3/4/2020) 6 Collected Fees Options Option # Collection Option Description 1 2 Flat Percentage, with Cap on Rate, with Residential at lower % This option reflects a flat percentage (50% of maximum). Residential is decreased to be 30% lower than non- residential. Cap on rate per vehicle-mile is based on average residential $ per veh-mi inside the loop, including residential reduction ($947 per vehicle-mile). Flat $ per veh-mi (trip length varies inside / outside), no cap and Residential at lower % This option reflects a flat fee per vehicle-mile of $1,215 (50% of average $ per veh-mi citywide). Residential is decreased to be 30% lower than non-residential ($850.50 / veh-mi). Reductions Notes: • (Discuss Today) Effective Date Notes (3/4 IFAC): • Set effective date as ordinance adoption date • One rate – no phasing • No grace period extension for platted properties 7 Comparison of Options 8 9 10 Maximums 11 12 13 14 15 Option 1 50% of Maximum 30% Residential Reduction Capped at $947 / veh-mi (city average …
CITY OF AUSTIN FIREFIGHTERS’, POLICE OFFICERS’ AND EMERGENCY MEDICAL CIVIL SERVICE COMMISSION SPECIAL CALLED MEETING SERVICES PERSONNEL’S Monday, April 13, 2020, 10:30 a.m. DIAL IN NUMBER: 512-974-9300 Participant Code: 849237 AGENDA EXECUTIVE SESSION (No Public Discussion on These Items) The Commission will announce it will go into closed session to receive advice from Legal Counsel, or to discuss matters of litigation and personnel matters pursuant to Texas Government Code (LGC) Chapter 551, Section 551.071 and Section 551.074. If necessary, the Commission will go into closed session, as permitted by law regarding any item on this agenda. CALL TO ORDER CITIZEN COMMUNICATION: GENERAL 1. APPROVAL OF MINUTES 2. NEW BUSINESS a. Approve the minutes from the Firefighters’, Police Officers’, and Emergency Medical Services Personnel’s Civil Service Commission Regular Meeting of February 10, 2020. a. Discussion and possible action regarding the request of an Austin Fire Department candidate to the Commission to appoint three-member boards per Chapter 143.022(c) LGC for another mental or physical examination. (Gonzalo Herrera) b. Hear and act upon a disciplinary appeal from Firefighter Matthew Harvey before the Firefighters’, Police Officers’ and Emergency Medical Services Personnel’s Civil Service Commission for a 4-day suspension. 3. STAFF BRIEFINGS a. Future Meetings Schedule. 4. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Barry Cook at the Human Resources Department, at 512-974-3312, for additional information; TTY users’ route through Relay Texas at 711. For more information on the City of Austin Firefighters’, Police Officers’, and Emergency Medical Services Personnel’s Civil Service Commission, please contact Barry Cook at 512-974-3312.
Special Meeting of the Water and Wastewater Commission April 10, 2020 The Water and Wastewater Commission to be held April 10, 2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance by Thursday, April 9, 2020 by Noon. All public comment will occur at the beginning of the meeting. To speak remotely at the April 10, 2020 Water and Wastewater Commission Meeting, residents must: • Call or Email the board liaison at (512) 972-0115 or Blanca.Madriz@austintexas.gov no later than noon on Thursday, April 9, 2020. The information required is: the speaker name, agenda number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or valid email address. • Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. • Speakers must call in at least 30 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. • Speakers will be placed in a queue until their time to speak. • Handouts or other information may be emailed to Blanca.Madriz@austintexas.gov by Noon on Thursday, April 9, 2020. This information will be provided to the Water and Wastewater Commission members in advance of the meeting. • Residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live Water and Wastewater Commission April 10, 2020 – 8:00 – 9:30 am VIA VIDEOCONFERENCING http://www.austintexas.gov/page/watch-atxn-live For more information go to: http://www.austintexas.gov/wwc Commissioners: William Moriarty, (Mayor) Chien Lee, Chair (District 4) Christy Williams (District 8) Jesse Penn (District 1) Christianne Castleberry, Vice Chair (District 5) Grant Fisher (District 9) Nhat Ho (District 2) Mia Parton (District 6) Susan Turrieta (District 10) Travis Michel (District 3) Annie Schmitt (District 7) CALL TO ORDER A. APPROVAL OF MINUTES TO CITY COUNCIL Approval of minutes from the March 11, 2020 Water & Wastewater Commission regular meeting. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL 1. Recommend approval to award and execute a multi-term contract with Westcoast Rotor Inc., to provide Robbins and Myers progressive cavity pump parts, for up to five years for a total contract amount not to exceed $617,500. 2. Recommend approval to award and execute a multi-term contract with ACT Pipe & …
Special Meeting of the Water and Wastewater Commission April 10, 2020 The Water and Wastewater Commission to be held April 10, 2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance by Thursday, April 9, 2020 by Noon. All public comment will occur at the beginning of the meeting. To speak remotely at the April 10, 2020 Water and Wastewater Commission Meeting, residents must: • Call or Email the board liaison at (512) 972-0115 or Blanca.Madriz@austintexas.gov no later than noon on Thursday, April 9, 2020. The information required is: the speaker name, agenda number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or valid email address. • Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. • Speakers must call in at least 30 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. • Speakers will be placed in a queue until their time to speak. • Handouts or other information may be emailed to Blanca.Madriz@austintexas.gov by Noon on Thursday, April 9, 2020. This information will be provided to the Water and Wastewater Commission members in advance of the meeting. • Residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live Water and Wastewater Commission April 10, 2020 – 8:00 – 9:30 am VIA VIDEOCONFERENCING http://www.austintexas.gov/page/watch-atxn-live For more information go to: http://www.austintexas.gov/wwc Commissioners: William Moriarty, (Mayor) Chien Lee, Chair (District 4) Christy Williams (District 8) Jesse Penn (District 1) Christianne Castleberry, Vice Chair (District 5) Grant Fisher (District 9) Nhat Ho (District 2) Mia Parton (District 6) Susan Turrieta (District 10) Travis Michel (District 3) Annie Schmitt (District 7) CALL TO ORDER A. APPROVAL OF MINUTES TO CITY COUNCIL Approval of minutes from the March 11, 2020 Water & Wastewater Commission regular meeting. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL 1. Recommend approval to award and execute a multi-term contract with Westcoast Rotor Inc., to provide Robbins and Myers progressive cavity pump parts, for up to five years for a total contract amount not to exceed $617,500. 2. Recommend approval to award and execute a multi-term contract with ACT Pipe & …
Water & Wastewater Commission Review and Recommendation Health and Environment; Safety COA Strategic Direction: April 10, 2020 Commission Meeting Date: Council Meeting Date: Department: Purchasing May 7, 2020 Client: Danielle Lord, Brian Haws, Rick Coronado Agenda Item Recommend approval to award and execute a multi-term contract with Westcoast Rotor Inc., to provide Robbins and Myers progressive cavity pump parts, for up to five years for a total contract amount not to exceed $617,500. Amount and Source of Funding Funding is available in the Fiscal Year 2019-2020 Operating Budget of Austin Water. Funding for the remaining contract terms are contingent upon available funding in future budgets. The Purchasing Office issued an Invitation for Bids (IFB) 2200 BYO1006 for these goods. The solicitation issued on January 21, 2020 and it closed on February 6, 2020. Of the five offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Solicitation Documents. April 10, 2020 – To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide the City with approved original equipment manufacturer (OEM) by Robbins and Myers progressive cavity pumps. The progressive cavity pumps process the sludge in the water and wastewater treatment plants. The progressive cavity pumps require OEM or OEM approved parts in order to maintain warranty and efficiency. The preventative maintenance and repair of the cavity pumps are completed by in house mechanics. The requested authorization amount for this contract was determined using departmental estimates based on historical spend; along with a small annual increase to account for an increase in pump repairs due to aging equipment. If the City is unable to secure a contract, proper maintenance and unscheduled repairs would not be accomplished, risking pump failures. Pump failures potentially affect the processing of the sludge impacting the City’s wastewater treatment, thereby creating a stockpile which could contaminate the soil. Contract Detail: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Optional Extension 3 TOTAL Length of Term 2 yrs. …
Recommendation for Water & Wastewater Commission Government That Works For All COA Strategic Direction: April 10, 2020 Commission Meeting Date: Council Meeting Date: Department: Austin Water April 23, 2020 Client: Colleen Kirk, Kevin Critendon SUBJECT Recommend approval to negotiate and execute a cost participation agreement with Clayton Property Group, Inc. for the City to reimburse the developer for an amount not to exceed $811,440.00 for costs associated with the design and construction of an oversized water transmission main and appurtenances related to Service Extension Request No. 4228R that will provide water service to a proposed single-family and retail development located south and west of Bradshaw Road and south of Country Down Drive. AMOUNT AND SOURCE OF FUNDING Funding is available in the Fiscal Year 2020-2021 Capital Budget of the Austin Water Utility. Purchasing Language: N/A Prior Council Action: MBE/WBE: Boards and Commission Action: April 10, 2020 - To be reviewed by the Water and Wastewater Commission. The Bella Fortuna project consists of approximately 158 acres of land located generally located south and west of Bradshaw Road and south of Country Down Drive (the “Property”). The Property is located entirely within the City of Austin’s (the “City”) 2-mile Extra-Territorial Jurisdiction, Impact Fee Boundary, Austin Water’s service area for water and wastewater, the Desired Development Zone, and the Onion Creek Watershed. A map of the property location is attached. Clayton Property Group, Inc. (the “Applicant”) is proposing to develop approximately 525 single-family homes and 12,000 sq. ft. retail space. The Applicant requested that the City provide water utility service to the Property as proposed in Service Extension Request (SER) No. 4228R. Austin Water will provide retail wastewater service to the Property. In accordance with Chapter 25-9 of the City Code, the City has asked the Applicant to oversize the water main in order to serve additional properties within the South water pressure zone consistent with the City’s long range planning goals for this area. If approved by City Council, the City will cost participate in this construction project only to the extent of the City’s proportionate share of the oversized main. The proposed oversized improvements include construction of approximately 2,100 feet of 24-inch water transmission main from the existing 42-inch water transmission main in future S. Pleasant Valley Road and extend west through the Property along future Bella Fortuna Drive. The City will reimburse the Applicant for an overall total amount not …
Recommendation for Water & Wastewater Commission Commission Meeting Date: Council Meeting Date: Department: April 10, 2020 May 7, 2020 Austin Water SUBJECT Recommend approval to negotiate and execute a supplemental agreement with the cities of Round Rock, Cedar Park, and Leander for the reimbursement of costs related to the expansion of the Brushy Creek Regional Wastewater System in the amount of $11,454,162 for a total contract amount not to exceed $32,429,162. Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. AMOUNT AND SOURCE OF FUNDING Purchasing Language: N/A Prior Council Action: July 2009—Authorization to purchase the City’s share of the Brushy Creek Regional Wastewater System from the Lower Colorado River Authority; September 2011—Authorization to enter into an agreement with the Brazos River Authority for the operation and maintenance of the Brushy Creek Regional Wastewater System; March 2014—Authorization to enter into contract with the City of Round Rock for expansion costs for the Southwest Interceptor; May 2017 – Authorization to enter into an agreement with the cities of Round Rock, Cedar Park, and Leander for the reimbursement of costs related to the expansion of the Brushy Creek Regional Wastewater System; August 2018 – Authorization to enter into an agreement with the City of Round Rock for the operation and maintenance of the Brushy Creek Regional Wastewater System; December 2018 – Authorization to enter into restated agreement with the cities of Round Rock, Cedar Park, and Leander for the reimbursement of costs related to the expansion of the Brushy Creek Regional Wastewater System. For More Information: Virginia Collier, 972-0117 and Kevin Critendon, 972-0191 Boards and Commission Action: To be reviewed by the Water and Wastewater Commission on April 8, 2020. MBE/WBE: N/A The cities of Austin, Round Rock, Cedar Park, and Leander share ownership of the Brushy Creek Regional Wastewater System. The Austin City Council has authorized agreements with these partner cities concerning capacity, operation, maintenance, and improvements to the Southwest Interceptor of the Brushy Creek Regional Wastewater System. Projections indicate an anticipated increased demand for wastewater treatment as additional retail wastewater connections within each cities’ service areas and require an increase in capacity at the East wastewater treatment plant. In May 2017 Council approved funding for the City’s estimated proportionate share of costs related to expansion of the system. In March 2020, bids for the construction of the expansion at the East wastewater treatment plant were received …
Water & Wastewater Commission Review and Recommendation Government That Works For All COA Strategic Direction: April 10, 2020 Commission Meeting Date: Council Meeting Date: Department: Purchasing May 7, 2020 Client: Danielle Lord, Daniel Layton, Rick Coronado Agenda Item Recommend approval to award a multi-term contract with ACT Pipe & Supply, Inc., to provide high-density polyethylene meter boxes, lids and cleanouts, for up to five years for a total contract amount not to exceed $709,000. Amount and Source of Funding Funding in the amount of $59,000 is available in the Fiscal Year 2019-2020 Operating Budget of Austin Water. Funding for the remaining contract term in contingent upon available funding in future budgets. The Purchasing Office issued an Invitation for Bids (IFB) 2200 OXV1034REBID for these goods. The solicitation issued on December 23, 2019 and it closed on January 23, 2020. Of the four offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. April 10, 2020 – To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. N/A Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract is for the supply of high-density polyethylene (HDPE) water meter boxes, lids and force main cleanouts for the City. The HDPE meter boxes and lids house and protect the water meters that are installed throughout the City’s water distribution system. The contract will provide a reliable source of supply for various sizes and types of HDPE water meter boxes, lids, and force main cleanouts. These items will be stocked at Austin Water’s warehouses and issued on an as-needed basis. This contract will replace a contract which was canceled on October 12, 2019 due to a change in the standard product list. The requested authorization amounts for the contract were determined using departmental estimates, historical spend, and future City projects. The varied demand of these products and the lead time to receive the necessary items makes it essential to maintain a readily available stock. If the City is unable to secure a contract, the water …
Water & Wastewater Commission Review and Recommendation Safety, Health & Environment COA Strategic Direction: April 10, 2020 Commission Meeting Date: Council Meeting Date: Department: Purchasing May 7, 2020 Client: Danielle Lord, Ayman Benyamin, Rick Coronado Recommend approval to award a contract with Kinetic Motorwerks, LLC, to provide three polyethylene chemical tanks, in an amount not to exceed $124,350. Agenda Item Funding is available in the Fiscal Year 2019-2020 Operating Budget of Austin Water. Amount and Source of Funding The Purchasing Office issued an Invitation for Bids (IFB) 2200 OXV1033 for these goods. The solicitation issued on November 25, 2019 and it closed on February 6, 2020. Of the five offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. April 10, 2020 – To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Owned and Women Owned Business Enterprise Procurement Program. For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. N/A Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide three 8,700-gallon polyethylene chemical tanks for the City’s South Austin Regional Wastewater Treatment Plant. These tanks will be used to store sodium hypochlorite. The sodium hypochlorite is used for disinfection of wastewater as required by the plant’s Texas Commission on Environmental Quality discharge permit. These chemical tanks are being purchased to replace the existing tanks. The existing tanks have met their useful life and are being replaced to prevent failure of any of the tanks as a result of chemical and age-related material deterioration.
Water & Wastewater Commission Review and Recommendation Safety COA Strategic Direction: April 10, 2020 Commission Meeting Date: Council Meeting Date: Department: Purchasing May 7, 2020 Client: Danielle Lord, Rick Verardi, Anna Bryan-Borja Agenda Item Recommend approval to award a multi-term contract with CD & SA-S, Inc. D/B/A Compound Security Specialists/South Austin Metals, to provide maintenance and repair services, inspection, replacement, and modernization of automatic gates at various City facilities, for up to five years for a total contract amount not to exceed $7,390,000. Austin Water will utilize the contract at Austin Water facilities. Austin Water’s requested authorization is not to exceed $875,000. Amount and Source of Funding Funding is available in the Fiscal Year 2019-2020 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. The Purchasing Office issued an Invitation for Bids (IFB) 8100 DCM1014REBID1 for these services. The solicitation issued on December 2, 2019, and it closed on January 23, 2020. Of the three offers received, the recommended contractor submitted the only responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. April 10, 2020 – To be reviewed by the Water Wastewater Commission. April 14, 2020 - To be reviewed by the Airport Advisory Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C, Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods and services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. N/A Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide preventative maintenance, repair, inspection, replacement, and modernization of automatic gates, and other as-needed services related to automatic gates at City facilities. The automatic gates consist of sliding or swinging gates that are motorized to open and/or close by sensor or badge access and are used for vehicular and pedestrian traffic. The proper operation of perimeter automatic gates is an important part of security systems for City facilities. The gates are used to secure City facilities, assets, personnel, and visitors to those facilities. This contract will replace a contract which expires on May 31, 2020. The recommended contractor is the current provider of these services. The requested authorization amount was determined using departmental estimates based on historical …
Water & Wastewater Commission Review and Recommendation Health and Environment April 10, 2020 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office April 23, 2020 COA Strategic Direction: Client: Charles Celauro, Bill Stauber Agenda Item Recommend approval to award and execute a construction contract with T Morales Company Electric & Controls Ltd. (MBE), for the South Austin Regional Wastewater Treatment Plant Electrical Substation No. 1 Replacement project, in the amount of $29,989,000 plus a $2,989,900 contingency, for a total contract amount not to exceed $32,987,900. Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Amount and Source of Funding Only bid received through a competitive Invitation for Bid solicitation. N/A Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: April 10, 2020 – To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program by meeting the goals with 45.48% MBE and 25.87% WBE participation. The existing outdoor electrical main 15KV switchgear for the South Austin Regional Wastewater Treatment Plant (SAR WWTP) has deteriorated and is in significant need of replacement. The existing 15KV switchgear serves as primary power source predominately for the Train A and B facilities of the plant, as well as areas common to all the plant such as Lift Station No. 1, the filter building, the water reuse facility, dechlorination building, and the administration building. The chief contributing agent to the deterioration of the existing gear is the atmospheric conditions, particularly the presence of high concentrations of corrosive gas within this location of the plant. The gear also presents maintenance safety concerns. The gear is outdated, and its replacement electrical components are unavailable or difficult to procure. The purpose of this project is to construct new 15KV switchgear to support the infrastructure served by the existing deteriorated 15KV switchgear. Included is construction of a new unoccupied building to house the new 15KV switchgear and associated electronics. The new building will be environmentally protected to maintain suitable air quality for the new 15KV switchgear and its ancillary electronic equipment, thereby avoiding a re-occurrence of the corrosion issues encountered with the existing gear. This item includes two allowances. The allowance of $200,000 will be used to address the inclusion of current City security systems identified for process plant systems. The allowance of $680,000 …
Water & Wastewater Commission Review and Recommendation Health and Environment April 10, 2020 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office April 23, 2020 COA Strategic Direction: Client: Charles Celauro, Bill Stauber Agenda Item Recommend approval to negotiate and execute an amendment to the professional services agreement with Harutunian Engineering, for additional construction phase services for the South Austin Regional Wastewater Treatment Plant – Electrical Substation No. 1 Replacement in the amount of $3,678,541.47. Inc. (WBE), Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Amount and Source of Funding Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: Original contract was awarded through a qualifications-based selection process. June 20, 2013 – Council approved a professional services agreement with Harutunian Engineering for engineering services for the South Austin Regional Wastewater Treatment Plant – Electrical Substation No. 1 replacement. April 10, 2020 – To be reviewed by the Water and Wastewater Commission. This amendment will be awarded in compliance with City Code 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program). Current participation to date is 16.92% MBE and 68.47% WBE. The South Austin Regional Wastewater Treatment Plant is currently permitted to treat 75 million gallons a day (MGD) of wastewater. The first treatment train, Train A, was constructed between 1984 and 1986. Subsequent to that, treatment Train B and the tertiary filtration process were constructed between 1986 and 1988. Electrical Substation No. 1 was built and commissioned with the start-up of treatment Train A in April of 1986, hence the substation is 26 years old. Electrical Substation No. 1 energizes treatment Trains A and B, the influent lift station No. 1, tertiary filtration, dechlorination facilities, and miscellaneous buildings. Currently, the substation and associated switch gear is antiquated, unreliable, and a safety hazard. The treatment plant was expanded to 75 MGD capacity with the construction completion of treatment Train C in 2005. As part of the plant expansion, the construction of Train C also included a new electrical substation, Electrical Substation No. 2. This substation distributes power to Train C facilities and other miscellaneous structures and buildings. This authorization is needed to address increased costs, services, and current equipment requirements for completed design. The additional authorization will provide construction phase, post construction phase, and associated engineering services for the replacement of Electrical Substation No. 1 at the South Austin Regional Wastewater Treatment Plant. …
Water & Wastewater Commission Review and Recommendation Health and Environment April 10, 2020 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office April 23, 2020 COA Strategic Direction: Client: Javier Ramirez, Matt Cullen, Bill Stauber Agenda Item Recommend approval to negotiate and execute a professional services agreement with K Friese and Associates, Inc. (WBE) and CAS Consulting & Services, Inc. (MBE), (or one of the other qualified responders) for Request for Qualifications Solicitation No. CLMP289 to provide professional engineering services for the Austin Water Barton SoCo and the Travis Heights Reclaimed Water Main projects with a total amount not to exceed $1,500,000. Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Amount and Source of Funding Staff recommendation is the two most qualified firms out of 13 firms evaluated through the City’s qualification-based selection process. N/A Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: April 10, 2020 – To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals of 15.80% MBE and 15.80% WBE participation. The Barton SoCo and Travis Heights Reclaimed Main projects are identified in Austin Water’s 2011 Reclaimed Water Infrastructure Master Plan Update and the 2013 Completing the Core plan as construction projects necessary to complete a core loop through downtown Austin. Completing the core loop interconnects Austin Water’s reclaimed water systems north and south of the Colorado River, adds customers, and builds economies of scale. Both systems, north and south are currently dead ends where routine maintenance, a line break, power outage or pump failure might have negative impacts on customer service. To minimize risk of service interruptions to current and future reclaimed water customers, it is important to provide redundancy. K Friese and Associates, Inc. (the top ranked firm) will be assigned the Barton SoCo Reclaimed Main section of the project. This section of the project includes the Barton SoCo Reclaimed Main. This main is comprised of 24-inch (3,100 linear feet), 12-inch (3,500 linear feet), and 8-inch (600 linear feet) reclaimed water mains in Barton Springs Road and Congress Avenue. CAS Consulting and Services, Inc. (the second ranked firm) will be assigned the Travis Heights Reclaimed Main section of the project. This section of the project, the Travis Heights Reclaimed Main, consists of 6,250 …
Water & Wastewater Commission Review and Recommendation Safety, Health and Environment April 10, 2020 Commission Meeting Date: Council Meeting Date: Department: Capital Contract Office April 23, 2020 COA Strategic Direction: Client: Gareth Nicely, Bill Stauber, James King Agenda Item Recommend approval to negotiate and execute an amendment to the professional services agreement with CDM-Smith, Inc., for construction and post-construction phase engineering services for the North Austin Reservoir and Pump Station Improvements project in the amount of $3,618,097, for a total contract amount not to exceed $7,318,097. Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Amount and Source of Funding Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: Original Contract was awarded through a qualifications-based selection process. June 23, 2016 – Council approved an amendment to the professional services agreement with CDM Smith, Inc. May 23, 2013 – Council approved a professional services agreement with CDM Smith, Inc. April 10, 2020 – To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program). Current participation to date is 22.10% MBE and 33.22% WBE. Basic engineering services to support construction activities; Resident project representative services; Computer programming and Austin Water personnel training; Facility commissioning and startup including core Instrumentation & Control Originally constructed in 1913, the North Austin Reservoir at 5802 North Lamar Blvd. is one of the oldest water facilities in Austin’s water distribution system. Over the years, the existing 10 million-gallon (MG) reservoir, the on-site pump station, and the booster pump station located across Koenig Ln. have undergone several renovations, including construction and overhaul of the pumping facilities. However, the reservoir, pump station and booster pump station have exceeded their useful lives and require replacement. The construction contract to replace the North Austin Reservoir and Pump Station was awarded by City Council on March 12, 2020. This request is for authorization to negotiate construction phase professional services with the Consultant to support delivery of the construction contract. The requested engineering services include: • • • • system startup and testing; and • support future facility operations. There are no anticipated detours or lane closures along North Lamar Blvd. or Koenig Ln. during the project and all work will occur within the facility. However, construction vehicles will enter and exit the property regularly for the …
Recommendation for Water & Wastewater Commission Government That Works For All COA Strategic Direction: April 10, 2020 Commission Meeting Date: Council Meeting Date: Department: Austin Water April 23, 2020 Client: Cole Huggins and Kevin Critendon SUBJECT Recommend approval to negotiate and execute a cost participation agreement with JCI Residential for the City to reimburse the developer for an amount not to exceed $450,650.00 for costs associated with the design and construction of an oversized water main and appurtenances related to Service Extension Request No. 4357 that will provide water service to a proposed multi-family development located at 12001 S. IH- 35. AMOUNT AND SOURCE OF FUNDING Funding is available in the Fiscal Year 2019-2020 Capital Budget of the Austin Water Utility. Purchasing Language: N/A Prior Council Action: MBE/WBE: Boards and Commission Action: April 10, 2020 - To be reviewed by the Water and Wastewater Commission. The 12001 S. IH-35 project consists of approximately 58 acres of land (the “Property”). The Property is located entirely within the City of Austin’s (the “City”) Full-Purpose Jurisdiction, Impact Fee Boundary, Austin Water’s service area for water, the Desired Development Zone, and the Onion Creek Watershed. A map of the property location is attached. JCI Residential (the “Owner”) is proposing to develop approximately 900 multi-family units. The Owner requested that the City provide water utility service to the Property as proposed in Service Extension Request (SER) No. 4357. Austin Water will provide retail wastewater service to the Property. In accordance with Chapter 25-9 of the City Code, the City has asked the Owner to oversize the water main in order to serve additional properties within the South water pressure zone consistent with the City’s long range planning goals for this area. If approved by City Council, the City will cost participate in this construction project only to the extent of the City’s proportionate share of the oversized main. The proposed oversized improvements include construction of approximately 5,400 feet of 16-inch water main from the existing 36-inch water transmission main located north of the Property, south along the IH-35 frontage road to the existing 16-inch water main located south of the Property. The City will reimburse the Owner for an overall total amount not to exceed $450,650.00 for hard costs and soft costs. Hard costs include, but are not limited to, construction and materials. Soft costs include, but are not limited to, preliminary engineering reports, surveying, …
Water & Wastewater Commission Regular Meeting April 10, 2020 Approved May 6, 2020 The Water and Wastewater Commission convened in a special called meeting on April 10, 2020 via videoconference in Austin, Texas. REVISED AGENDA Commissioners: William Moriarty, (Mayor)-P Chien Lee, Chair (District 4)-P Christy Williams (District 8)-P Grant Fisher (District 9)-P Susan Turrieta (District 10)-P Jesse Penn (District 1)-P Christianne Castleberry, Vice Chair (District 5)-P Mia Parton (District 6)-A Nhat Ho (District 2)-P Travis Michel (District 3)-P Annie Schmitt (District 7)-A Commissioners in Attendance: William Moriarty, Jesse Penn, Nhat Ho, Chien Lee, Christiane Castleberry, Christy Williams, Grant Fisher, Susan Turrieta Staff in Attendance: Greg Meszaros, David Anders, Denise Avery, Blanca Madriz CALL TO ORDER The meeting was called to order at 8:01 am by Chair Chien Lee. CITIZEN COMMUNICATION None. A. APPROVAL OF MINUTES The minutes from the March 11, 2020 Water and Wastewater Commission regular meeting were approved on a 9-0-0-2 vote on Commissioner Castleberry’s motion and Commissioner Turrieta’s second. Commissioners Parton and Schmitt were absent. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to award and execute a multi-term contract with Westcoast Rotor Inc., to provide Robbins and Myers progressive cavity pump parts, for up to five years for a total contract amount not to exceed $617,500. Recommended by the Water and Wastewater Commission on Commissioner Turrieta’s Motion and Vice-Chair Castleberry’s 2nd on a 9-0-0-2 vote with Commissioners Parton and Schmitt absent. 2. Recommend approval to award and execute a multi-term contract with ACT Pipe & Water & Wastewater Commission Regular Meeting April 10, 2020 Supply, Inc., to provide high-density polyethylene meter boxes, lids and cleanouts, for up to five years for a total contract amount not to exceed $709,000. Recommended by the Water and Wastewater Commission on Commissioner Turrieta’s Motion and Vice-Chair Castleberry’s 2nd on a 9-0-0-2 vote with Commissioners Parton and Schmitt absent. 3. Recommend approval to award and execute a contract with Kinetic Motorwerks, LLC, to provide three polyethylene chemical tanks, in an amount not to exceed $124,350. Recommended by the Water and Wastewater Commission on Commissioner Turrieta’s Motion and Vice-Chair Castleberry’s 2nd on a 9-0-0-2 vote with Commissioners Parton and Schmitt absent. 4. Recommend approval to award a multi-term contract with CD & SA-S, Inc. D/B/A Compound Security Specialists/South Austin Metals, to provide maintenance and repair services, inspection, replacement, and modernization of automatic gates at various …
Hispanic Latino Quality of Life Resource Advisory Commission Special Meeting of the “Hispanic/Latino Quality of Life Advisory Commission” April 10, 2020 @ 3pm Hispanic/Latino Quality of Life Advisory Commission to be held April 10, 2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in‐person input will be allowed. All speakers must register in advance (April 9, 2020 by Noon). All public comment will occur at the beginning of the meeting. To speak remotely at the April 10, 2020 at the Hispanic/Latino Quality of Life Advisory Commission Meeting, residents must: • Call or email the board liaison at Amanda.Jasso@austintexas.gov or 512‐974‐9107 no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. • Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. • Speakers must call in at least 30 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. • Speakers will be placed in a queue until their time to speak. • Handouts or other information may be emailed to Amanda.Jasso@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. Residents may watch the meeting here: http://www.austintexas.gov/page/watch‐atxn‐live 1 | P a g e Hispanic Latino Quality of Life Resource Advisory Commission HISPANIC/LATINO QUALITY OF LIFE RESOURCE ADVISORY COMMISSION SPECIAL CALLED MEETING OF THE Friday, April 10, 2020 at 3pm VIA VIDEOCONFERENCING http://www.austintexas.gov/page /watch-atxn-live Jovita J. Flay Felicia Peña Ricardo Garay Lourdes Zuniga Sharon Vigil AGENDA CURRENT BOARD MEMBERS: Amanda Afifi, Chair Angelica Erazo, Vice-Chair Diana Salas Melissa Ayala Zaira R. Garcia Maria C. Solis CALL TO ORDER RULES OF ORDER 2. APPROVAL OF MINUTES 3. NEW BUSINESS 1. DISCUSSION AND POSSIBLE ACTION ON SUSPENSION OF ROBERT’S a. Consider Approval of March 10 meeting minutes a. Discussion and possible action regarding COVID-19 and resources needed for the Latinx and Hispanic community. b. Discussion and possible action regarding FY2020-2021 budget recommendations 4. STAFF BRIEFING a. Introduction of Rocío Villalobos, Immigrant Affairs Coordinator, Equity Office ADJOURNMENT The City of Austin is …
BOARD/COMMISSION RECOMMENDATION Hispanic/Latino Quality of Life Commission Recommendation Number: 20200410‐003a ‐ COVID‐19 Equity in Food and Testing WHEREAS, early COVID‐19 data around the nation indicates that the coronavirus is disproportionally impacting Latino/Hispanic and African Americans; and WHEREAS, Latino/Hispanic and African American populations are often on the front lines of exposure to the pandemic and less likely to have health insurance and access to transportation, which complicates the ability to seek treatment for illnesses; and WHEREAS, mass loss of employment and financial strain has worsened food and resource insecurity and increased the urgent need for food resources. WHEREAS, the Austin community values equity and ensuring that all our vulnerable communities are protected and sufficiently served NOW, THEREFORE, BE IT RESOLVED that the Hispanic/Latino Quality of Life Commission urges the Austin City Council to ensure equitable testing of COVID‐19 Austin prioritizing the Eastern Crescent by restricting and tailoring funds to specifically service these areas. Equitable testing includes geographic equity in location of testing sites, the use of community health workers to conduct mobile testing and contact tracing, distribution of personal protective equipment to community health workers and other frontline staff, and equitable services in care and recovery from COVID‐19. All testing and treatment should incorporate racial and ethnic data collection. NOW, THEREFORE, BE IT RESOLVED that the Hispanic/Latino Quality of Life Commission urges the Austin City Council to ensure equitable access to mobile social service and food distribution sites prioritizing the Eastern Crescent by restricting and tailoring funds to specifically service these areas. In the interest of equity as well as public health, food distribution should be decentralized through the use of neighborhood centers and other methods of mobile distribution opposed to just the Central Texas Food Bank and current existing methods. In order to achieve this, the City of Austin should look to receive recommendations on processes and locations from the Social Services Branch of the Emergency Operations Center and local community groups. NOW, THEREFORE, BE IT RESOLVED that these funds should not come out of the $15M RISE fund. Date of Approval: April 10, 2020 Record of the vote: (I.e. Unanimous on a 7‐0 vote, 1 abstained – Commissioner Sharon Vigil). Attest: (Hispanic/Latino Quality of Life Staff Liaison)
BOARD/COMMISSION RECOMMENDATION Hispanic/Latino Quality of Life Resource Advisory Commission Recommendation Number: (20200410‐3a): COVID‐19 Minority Small Business Aid WHEREAS, immigrant‐owned businesses in 2019 employed 8 million Americans; and WHEREAS, about 3.2 million immigrants ran their own businesses, making up one in every five entrepreneurs in the country; and WHEREAS, in Texas in 2018 there were: 389,455 immigrant entrepreneurs and 635,942 employees at immigrant‐owned firms; and WHEREAS, in the Austin Metro Area in 2017 we had 25,037 immigrant entrepreneurs; and WHEREAS, local small businesses continue to shape and influence the local economic landscape of our city. Unlike other businesses, many local small Latino minority/women‐owned businesses continue to face market and financial barriers and discrimination. People of color continue to earn less than their white counterparts and are routinely subjected to predatory lending and higher interest rates, which impairs their ability to raise traditional capital and financing. Much of these disparities are documented in previous City of Austin disparity study reports; and WHEREAS, to date, there are gaps in the proposed loan programs recommended by the City that do not serve/support many Latino own businesses and/or our immigrant owned businesses; and WHEREAS, the Hispanic/Latino Quality of Life Resource Advisory Commission’s purpose is to advise the City of Austin on Latino/Hispanic American quality of life; NOW, THEREFORE BE IT RESOLVED that the Hispanic/Latino Quality of Life Resource Advisory Commission requests that Austin City Council: 1. Expand scopes of work, tasks and deliverables with existing service provider contracts with Trade Associations and Chambers in an effort to expand the City’s efforts to support local small businesses, enhance communications, outreach and resources including, but not limited to the following: ● Expand and provide additional bilingual technical support and advocacy to local small firms to address and resolve potential procurement, contract and/or payment resolutions with Prime contractors and/or the City of Austin; and ● Expand and provide bilingual technical assistance, consultation and support to local small, minority owned construction/consulting firms interested in seeking and submitting SBA loan requests; and ● Expand and provide additional bilingual outreach and communications to local, small firms access City/Community information, resources during the COVID‐19 pandemic to support their businesses; and ● Apply an across the board flat contract increase to all services providers; and BE IT FURTHER RESOLVED: ● Allow for the electronic submission of invoicing and fast track payments; and ● Fast track payment on invoicing for all consultants/contractors working on …
Special Meeting of the “Asian American Quality of Life Advisory Commission” April 10, 2020 of meeting Asian American Quality of Life Advisory Commission to be held April 10, 2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (April 9, 2020 by Noon). All public comment will occur at the beginning of the meeting. To speak remotely at the April 10, 2020 at the Asian American Quality of Life Advisory Commission Meeting, residents must: • Call or email the board liaison at Joshua Robinson at 512-972-6282 no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. • Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. • Speakers must call in at least 30 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. • Speakers will be placed in a queue until their time to speak. • Handouts or other information may be emailed to joshua.robinson@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. • Residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live Font Size: 12; Font: Times New Roman; Font Style: Regular ASIAN AMERICAN QUALITY OF LIFE ADVISORY COMMISSION Regular Meeting – April 10, 2020 1:00 P.M. – 2:30 P.M. VIA VIDEOCONFERENCING http://www.austintexas.gov/page/watch-atxn-live BOARD MEMBERS: Vince Cobalis, Pramod Patil, Pooja Sethi, Kirk Yoshida, Molly Wang, Peter Chao, Sarah Chen, Catherina Conte, Debasree DasGupta, Nguyen Stanton, Kavita Radhakrishnan, Ketan Patel, Shubhada Saxena, Kuo Yang, and Hanna Huang MEETING CALL TO ORDER: 1:00 p.m. 1. APPROVAL OF MINUTES Consider approval of minutes from the Asian American Quality of Life Advisory Commission (AAQOLAC) meeting on February 18, 2020. 2. OLD BUSINESS a. Workgroup Reports 1. AARC Workgroup 2. Health and Community Engagement Workgroup 3. Arts & Culture Workgroup 4. Human Resources Workgroup 5. Business Planning Workgroup Budget timeline/process Budget recommendations b. Joint Inclusion Committee (Commissioner Stanton) c. Follow-up Items: 1. Update on AARC Masterplan 2. Update on …
SITE Asian American Resource Center SURVEYS Total Number of Surveys Received PM #8196 (Learned Something) Number of participants who increased their knowledge and understanding of culture, history and art PM #8469 (Enjoyed the Program) Number of art and cultural program participants reporting an improved quality of life 501 497 478 99% 95% PM #8313 Visits to educational and cultural facilities 17671 TOTAL ATTENDANCE Total Daily Drop‐In Visitors PM #8315 Attendance at Free cultural special events sponsored by Museums and Cultural Centers (Taken from total Visits to edu & Cultural facilities) Total Number of Out of Town Visitors (Taken from total Visits to edu & Cultural facilities) Total Number of Out of Town Visitors (Taken from total Daily Visits to edu & Cultural facilities) 41 0% TOTAL NUMBER OF PROGRAMS & EVENTS Total number of programs and events held at Museums and Cultural Centers PM #8314 Total number of Free cultural special events sponsored by Museums and Cultural Centers Total number of Tourism Programs & Events sponsored by Museums and Cultural PM #8316 Hours of arts and cultural programming provided TOTAL PROGRAM HOURS PM #8465 Number of patron (participant) Injuries at museums and cultural centers Number of facility incidents at museums and cultural centers (Reported in TOTAL INCIDENTS & INJURIES Number of Creatives (Artists) Employeed (Free or Paid) Number of Volunteers TOTAL ARTISTS SERVED & VOLUNTEERS TOTAL PROGRAMS & ATTENDANCE BY CATEGORIES Total Programs 17250 421 1340 41 0 668 8 5 595.5 0 7 1093 751 Activity/Class Resource Center/ Computer Lab Use Performance Special Event Tour Senior Meals Exhibit Reception Rehearsal Rental Event City Business Community Use Collaborations CoSponsorships Total Attendance 3343 290 125 1258 4 3330 66 15 127 6610 672 1410 1272 2003 196 107 1 8 1 82 1 1 9 120 19 123 25 65 17250 19% 2% 1% 7% 0% 19% 0% 0% 1% 38% 4% 8%
Date: April 10, 2020 Subject: Support contract amendment with Meals on Wheels and More Motioned By: < >. Seconded By: < > Recommendation The Asian American Quality of Life Advisory Commission supports the amendment to the Parks and Recreation Department contract with Meals on Wheels and More to provide meals for the Senior Program at the Asian American Resource Center (AARC). Description of Recommendation WHEREAS, the City Parks and Recreation Department (PARD) provides meals as part of their Senior Programs at many City Recreation Centers, Neighborhood Centers and Cultural Centers, and WHEREAS, PARD has contracted with Meals on Wheels and More to provide meals to most Senior Programs, but not the Asian American Resource Center which provided culturally appropriate meals for Asian seniors through other vendors, and WHEREAS, Meals on Wheels and More has agreed to provide vegetarian meals and other meals specifically designed to meet the needs of Asian Americans, and WHEREAS, the AARC Oversight Working Group reviewed and supported the planned changes, and WHEREAS, PARD and AARC staff briefed the Asian American Quality of Life Advisory Commission (AAQoL) in December 2019 about the plan to modify the food service portion of the AARC Senior Program; WHEREAS, the contract with Meals on Wheels and More must be amended to reflect the additional services at the Asian American Resource Center. NOW, THEREFORE: BE IT RESOLVED BY THE ASIAN AMERICAN QUALITY OF LIFE ADVISORY COMMISSION: Recreation Department to include services at the Asian American Resource Center. Vote Supports the amendment to the Meals on Wheels and More contract with the Parks and . . Attest
April 10, 2020 Date: Subject: Support for the Construction Manager at Risk (CMAR) Project Delivery Method for the Asian American Resource Center (AARC) Master Plan Phase 2 Project Recommendation The Asian American Quality of Life (AAQoL) Advisory Commission supports the CMAR delivery method for the AARC Master Plan Phase 2 project (“the project”). Description of Recommendation to Council The AARC Oversight Work Group is tasked with overseeing the AARC facility, including the project. The Work Group meets monthly with AARC Cultural Arts & Education Manager Sona Shah, who is often joined by the Parks & Recreation Department (PARD) Division Manager Laura Esparza. The Work Group receives regular updates on the progress of the project from Project Manager Riley Triggs and other Public Works staff. Work Group discussions with the project manager and staff have centered around project scope, finding, and timeline. The timeline is nearing a milestone when the project delivery method must be selected before the project can move on to the next phase. The project manager provided the Work Group with information on the CMAR delivery method, which, among other benefits, can shorten the time to complete construction when compared to the traditional project delivery method. The Work Group agrees with Public Works staff’s recommendation to proceed with the CMAR delivery method and recommended it to the full Commission. The Asian American Quality of Life Advisory Commission hereby supports the proposed CMAR delivery method for the AARC Master Plan Phase 2 project. Vote: Attest:
AARC Workgroup meeting for the AAQoL Tuesday, March 10, 12:00pm -1:00 pm In attendance: Vince Cobalis, Sona Shah, Laura Esparza, Kirk Yoshida, Debasree DasGupta. Discussion on the AARC Phase 11 Master plan with special emphasis on Bridge funding: Since the AAQoL commission as well as the Network of Asian American Organisation was reluctant to use bond money to fund the bridge, the commission is considering other options, The Watershed Protection Department has been approached and are willing to consider it, but needs a budget and also cannot work on the bridge as an independent project. The commission is considering making a budget request of 450 K to the council for this project. Kirk Yoshida to provide a resolution to be submitted to the Council. Budget: Requests to be considered for AARC needs so far: $450K for the Bridge connecting the center to the Rutherford Campus. $200K for partitions for main hall so it could be divided into smaller rooms $20K for lighting for the stage area $? for an Administrative staff Schiller Liao expressed the need to consult with an expert regarding the quality of the partitions and cost as well as rentability with the partitions in use. The Center also needs a new projector. The department to figure out the cost for hiring an administrative assistant. be cancelled. Senior Programs/ Events: There were some cancellations due to worry about COVID-19, Some events could be also The Meals on Wheels contract needed amendments. A letter of support to be created by the commission for the City Council. The Celebrasia event in May would not be inviting community booths but AAQoL could participate as an entity of the AARC. Transportation: The Center has made arrangements to use the PARD Senior transportation group instead of doing a separate transportation program and the approved position has been transferred. There have also been cancellations by some seniors due to COVID-19 concerns. Performance reports: (please see attached) 5. HR Report: (please see attached) Meeting was adjourned at 1: 25pm.
April 10, 2020 Date: Subject: Support for the Construction Manager at Risk (CMAR) Project Delivery Method for the Asian American Resource Center (AARC) Master Plan Phase 2 Project Recommendation The Asian American Quality of Life (AAQoL) Advisory Commission supports the CMAR delivery method for the AARC Master Plan Phase 2 project (“the project”). Description of Recommendation to Council The AARC Oversight Work Group is tasked with overseeing the AARC facility, including the project. The Work Group meets monthly with AARC Cultural Arts & Education Manager Sona Shah, who is often joined by the Parks & Recreation Department (PARD) Division Manager Laura Esparza. The Work Group receives regular updates on the progress of the project from Project Manager Riley Triggs and other Public Works staff. Work Group discussions with the project manager and staff have centered around project scope, finding, and timeline. The timeline is nearing a milestone when the project delivery method must be selected before the project can move on to the next phase. The project manager provided the Work Group with information on the CMAR delivery method, which, among other benefits, can shorten the time to complete construction when compared to the traditional project delivery method. The Work Group agrees with Public Works staff’s recommendation to proceed with the CMAR delivery method and recommended it to the full Commission. The Asian American Quality of Life Advisory Commission hereby supports the proposed CMAR delivery method for the AARC Master Plan Phase 2 project. Vote: Attest:
BOARD/COMMISSION RECOMMENDATION Hispanic/Latino Quality of Life Resource Advisory Commission Recommendation Number: 20191217‐007d: Disparate Impact Analysis of the Land Development Code Revision and Community Engagement Plan WHEREAS, City Manager Cronk directed staff to produce a draft land code revision and accompanying maps within a 3 month process without intentional community engagement nor community planning efforts; and WHEREAS, City Council held only one public hearing on December 7, 2019 before voting to approve the first reading of the new land development code; and WHEREAS, City staff, consultants and experts have not presented any evidence that the additional housing capacity proposed would support true affordability for those below 60% MFI – and especially for those below 30% MFI ‐ including low‐income families and seniors attempting to age in place; and WHEREAS, concerns about affordability and displacement impact communities of color and low‐income communities the most, considering the historically inequitable investments by public and private sectors, as well as a history of systemic racism; and WHEREAS, Mayor Pro Tem Delia Garza has proposed an equity overlay that, if adopted, would limit developers’ ability to tear down existing multifamily housing to build bigger, more expensive units ‐ which could help mitigate displacement; and WHEREAS, although Council directed on May 2nd that staff should avoid upzoning areas "currently or susceptible to gentrification," the consultant‐generated "Envision Capacity" data shows some of the largest numbers of increased zoning capacity in the Eastern crescent, in areas with predominantly Latinx populations; and WHEREAS, bonuses and high‐capacity zoning categories have been proposed in undeveloped parcels in or immediately adjacent to low‐income communities of color, but the new capacity for those units— including the income‐restricted units—would be far more expensive than what the median family income in those areas could afford, therefore having a gentrifying effect; and WHEREAS, no preservation, protection or conservation program initiative has been proposed by City staff for areas where gentrification of Latinxs, African‐Americans and low‐income residents in general has been widely documented or noted as a threat in the Uprooted Study; and WHEREAS, a lawsuit has been filed against the City of Austin, City Council members, and City Manager Cronk claiming the City has not followed the Texas Local Government Code during the process of revising the land code by not providing notice or protest rights to landowners; and WHEREAS, the City of Austin Equity Office has adopted a framework for addressing equity within policy planning that …
A Musical Evening Celebrating Love A civic fundraiser initiative for COVID-19 Pandemic Virtual Event / April 28, 9PM CST HOST: Reshmi Chowdhury PERFORMERS: Babna Karim, Raka Bhaduri, Shubhro Banerjee, Pooja Paulchoudhury, Argha Guha, Chandan Jaman Ali, Reshmi Chowdhury Charities to Donate: Austin Asian Community Health Initiative (aachi.org) SpaandanB USA (spaandanb.org)
2021 Budget Recommendations Root Cause Analysis Story: What did you hear from the community? <The Austin Fire Department (AFD) does not reflect the diversity of the Austin community, relative to Asian Americans Problem: What is the problem you identify? <From 2017 – 2019 there was limited increase of Asian American in the AFD applicant pool and academy participants. However, Asian Americans are still vastly underrepresented. In 2019, the department only received 179 Community Interest Cards from Asian Americans and had 83 Asian American applicants and six individuals registered in the academy. Source: Data provided by AFD. How does the problem show up in your community? Who is most impacted by the problem? <Asian Americans represent 7.5% of the total City population but only .4% of AFD uniformed officers. When the community isn’t representated in Public Safety, there is less trust and poor communication. This can hinder prevention efforts and response effectiveness. Considering all of the information you have or have not collected above, how do we solve for this problem? 1. Provide recruitment funding specifically targeted to the Asian American community 2. Assure that Asian Americans are represented in the panel that reviews and scores applications 3. Encourage Asian American representation on the City Civil Service Commission After question three, which questions from the flowchart are you prepared to answer? __Is there funding? Available within existing funding (assumed) __Which department holds the funding? Austin Fire Department ___How much funding is there? ___Which orgs receive it? __How is success measured? __What are the impacts, and gaps? __Check All
2021 Budget Recommendations Root Cause Analysis Story: What did you hear from the community? <There is an increasing need for culturally and linguistically sensitive physical and mental health services to immigrants and Asian Americans. Funding from the City can help patients gain access to safety net services to augment the medical services they receive. Problem: What is the problem you identify? <Limited funding was provided in FY 2019 and FY 2020, but the data shows that it doesn’t meet the growing demand. The currently funded clinic is serving 917 patients and has had to drastically limit new patients because they are at capacity. How does the problem show up in your community? Who is most impacted by the problem? <Most of the Asian Americans, immigrants and refugees served in the free health clinics have incomes below 200% of FPL. They face cultural and language barriers and, when given a choice between paying for housing, food or basic medical care, many will skip medical care. Considering all of the information you have or have not collected above, how do we solve for this problem? <We have seen how the limited funding currently available has impacted the lives of Asian Americans, immigrants and refugees. We know that individuals from these communities are more successful if they can access services that are sensitive to their culture and language needs. We propose additional funding for this program in the amount of $100,000 to increase the capacity to serve the Asian American and immigrant population. After question three, which questions from the flowchart are you prepared to answer? __Is there funding? Yes, the reallocation of funds from the Community Health Worker Training program __Which department holds the funding? Austin Public Health ___How much funding is there? $175,000 currently available. $75,000 will remain after reallocation. ___Which orgs receive it? __How is success measured? __What are the impacts, and gaps? __Check All
2020-2021 Budget Recommendations Root Cause Analysis Story: What did you hear from the community? This request is related to the RISE relief approved by Austin City Council on April 09, 2020 of 15 million dollars allocated to the Austin community to fill the gaps in the Austin community to either lower income communities, communities that are unemployed or underemployed. Furthermore, it is the mission of the resolution that, “RISE relief can be achieved by expanding the capacity and reach of community-based organizations that may already be in partnership with the City of Austin, but may also require new partnerships with specialized providers with existing models to reach particular populations in new ways that meet impacted families where they are. Services and direct assistance should target populations who are traditionally marginalized or typically face additional barriers to enrolling in assistance programs, such as, but not limited to, language barriers. Services and assistance should be distributed by providers that have a history of trust and success in reaching communities of color, the LGBTQ+ community, immigrant communities, and other historically marginalized communities.” Problem: What is the problem you identify? There are few Asian organizations that are directly in place in Austin to direct this funding towards eligible members of the Asian community in Austin. Furthermore, there is a large segment of the Austin Asian population that that might not be eligible for the stimulus payments under the CARES Act signed into law by the federal government. This affects many Asian families here in Austin. How does the problem show up in your community? Who is most impacted by the problem? There is a large segment of the Austin Asian population that that might not be eligible for the stimulus payments under the CARES Act signed into law by the federal government. This especially applies to employees of small businesses, restaurant employees, Asian immigrants, and other Asians in the community that are low income or unemployed. Furthermore, barriers to language access affects the Austin Asian population, resulting in difficulties in applying for the RISE relief payments or even knowledge that the RISE payments are available. Such payments will help the Austin Asian population with remedies such as: Improve food access; Provide rental or mortgage assistance; Provide assistance with necessary bills, such as utility bills to enable children to attend school remotely; Assist with medical expenses; Assist with the purchase of diapers and baby formula …
COMMISSION RECOMMENDATION Asian American Quality of Life Resource Advisory Commission Recommendation Number: (20200410-04a): Support for the Construction Manager at Risk (CMAR) Project Delivery Method for the Asian American Resource Center (AARC) Master Plan Phase 2 Project. Description of Recommendation to Council • The AARC Oversight Work Group is tasked with overseeing the AARC facility, including the project. The Work Group meets monthly with AARC Cultural Arts & Education Manager Sona Shah, who is often joined by the Parks & Recreation Department (PARD) Division Manager Laura Esparza. The Work Group receives regular updates on the progress of the project from Project Manager Riley Triggs and other Public Works staff. • Work Group discussions with the project manager and staff have centered around project scope, finding, and timeline. The timeline is nearing a milestone when the project delivery method must be selected before the project can move on to the next phase. The project manager provided the Work Group with information on the CMAR delivery method, which, among other benefits, can shorten the time to complete construction when compared to the traditional project delivery method. The Work Group agrees with Public Works staff’s recommendation to proceed with the CMAR delivery method and recommended it to the full Commission. • The Asian American Quality of Life Advisory Commission hereby supports the proposed CMAR delivery method for the AARC Master Plan Phase 2 project. Date of Approval: April 10, 2020 Record of the vote: Moved by Commissioner Cobalis, Seconded by Commissioner Chen. Unanimous on a 11-0 vote (Commissioner Yoshida, DasGupta, Saxena, Sethi, Yang, Patil, Huang, Stanton, and Radhakrishnan) Absent: Commissioners Chao, Wang, Conte, and Patel Attest:
COMMISSION RECOMMENDATION Asian American Quality of Life Advisory Commission Recommendation Number: (20200410-04b): The Asian American Quality of Life Advisory Commission supports the amendment to the Parks and Recreation Department contract with Meals on Wheels and More to provide meals for the Senior Program at the Asian American Resource Center (AARC). Description of Recommendation WHEREAS, the City Parks and Recreation Department (PARD) provides meals as part of their Senior Programs at many City Recreation Centers, Neighborhood Centers and Cultural Centers, and WHEREAS, PARD has contracted with Meals on Wheels and More to provide meals to most Senior Programs, but not the Asian American Resource Center which provided culturally appropriate meals for Asian seniors through other vendors, and WHEREAS, Meals on Wheels and More has agreed to provide vegetarian meals and other meals specifically designed to meet the needs of Asian Americans, and WHEREAS, the AARC Oversight Working Group reviewed and supported the planned changes, and WHEREAS, PARD and AARC staff briefed the Asian American Quality of Life Advisory Commission (AAQoL) in December 2019 about the plan to modify the food service portion of the AARC Senior Program; WHEREAS, the contract with Meals on Wheels and More must be amended to reflect the additional services at the Asian American Resource Center. Supports an increase in the City budget for up to $50,000 for canvassing, media, and the need to NOW, THEREFORE: BE IT RESOLVED BY THE ASIAN AMERICAN QUALITY OF LIFE ADVISORY COMMISION: recognize ethnic subgroups among the AAPI population; and BE IT FURTHER RESOLVED: the City of Austin to pursue the efforts of the 2020 Census that produces data representative of the AAPI Community and other minority communities. Date of Approval: April 10, 2020 The Asian American Quality of Life Commission strongly encourages and endorses the efforts by Record of the vote: Moved by Commissioner Cobalis, Seconded by Commissioner Yoshida. Unanimous on a 11-0 vote (Commissioner Chen, DasGupta, Saxena, Sethi, Yang, Patil, Huang, Stanton, and Radhakrishnan) Absent: Commissioners Chao, Wang, Conte, and Patel Attest:
COMMISSION RECOMMENDATION Asian American Quality of Life Resource Advisory Commission Recommendation Number: (2020410-04d): FY2021 Budget Recommendations. WHEREAS, the Asian American Quality of Life (AAQoL) Advisory Commission was created to advise the City Council on issues related to the Asian American Resource Center and will provide on-going guidance and support for the City's Asian American quality of life initiatives, and WHEREAS, the AAQoL Advisory Commission, as part of its duties, annually submits budget recommendations each spring in support of programs of that promote equity and the quality of life of Asian Americans in Austin, and WHEREAS, the AAQOL Advisory Commission was in the process of finalizing its budget recommendations for submission to the Equity Office for consideration in the City’s Fiscal Year 2020-21 Budget when the COVID-19 crisis hit the Austin area, and WHEREAS, the COVID-19 crisis has and will continue to strain city resources during the response and recovery effort, and WHEREAS, City revenues from sales taxes are anticipated to be greatly reduced by the crisis, and WHEREAS, the complete picture of lost revenue and its effect on the FY 2020-21 budget is difficult to project at this time but it is expected to be severe, and WHEREAS, the City will need to direct additional resources in the current budget and the FY 2020-21 budget to provide relief in the form of health aid, housing, food aid, and other forms of assistance to those facing financial peril due to the spread of COVID-19, and WHEREAS, the City is planning to use a portion of its budget reserves to assist residents, and WHEREAS, City Council and staff are developing guidelines for the Relief in a State of Emergency (RISE) Fund for direct aid programs and health care services and related equipment, and WHEREAS, based on the City’s financial situation and the current and anticipated future resources required to recover from the COVID-19 crisis, AAQoL Advisory Commission made the decision not to submit any budget recommendations to the Equity Office that involve either funding for new programs/projects or additional funding for existing programs/projects, unless offset by reductions; NOW, THEREFORE, BE IT RESOLVED that the AAQoL Advisory Commission request that the City Council accept and review the attached list of unmet needs of the Asian American community in Austin, and NOW THEREFORE BE IT FURTHER RESOLVED that the AAQoL Advisory Commission requests that the City Council prioritize equity, including the cultural and language …
ASIAN AMERICAN QUALITY OF LIFE ADVISORY COMMISSION (AAQOLAC) SPECIAL CALLED MEETING MINUTES OF FRIDAY, APRIL 10, 2020 The AAQOLAC convened in a regular meeting on Tuesday, FRIDAY, April 10, 2020 Chair Vince Cobalis called the Commission Meeting to order at 1:10 p.m. COMMISSION MEMBERS IN ATTENDANCE: Vince Cobalis, Sarah Chen, Kuo Yang, Kirk Yoshida, Shubhada Saxena, Kavita Radhakrishnan, Hanna Huang, Debasree DasGupta, Pramod Patil and Pooja Sethi STAFF IN ATTENDANCE: Rey Arellano, Assistant City Manager Joshua Robinson, Commissions Liaison (Equity Office) CITIZEN COMMUNICATION: Sanjna Malpani – Asian American Health Initiative Reshmi Chowdhury – Virtual Music Event 1. APPROVAL OF MINUTES: 2. OLD BUSINESS The Commission did not take up the minutes from the AAQOLAC meeting on February 18, 2020. a. Workgroup Reports: 1. Asian American Resource Center (AARC) Workgroup: See workgroup meeting notes in backup material 2. Health and Community Engagement Workgroup: No update provided. 3. Arts and Culture Workgroup: No update provided. 4. Business Planning Workgroup: No updated provided. Budget timeline/process Budget Recommendations b. Joint Inclusion Committee (JIC): No update provided. c. Follow-up Items: 1. Update on AARC Masterplan: No update 2. Update on AARC Bridge: No update provided. 3. Results from prior Mini-Grant awards and Update on upcoming Equity Mini-Grant application and timeline – Commission Liaison, Joshua Robinson provided an update. Listen to audio 4. Asian language access to proposed Land Development Code revisions – No action taken. 3. STAFF BRIEFING 4. NEW BUSINESS Status of the Immigrant Affairs position in the Equity Office – Commission Liaison Joshua Robinson provided an update. Listen to audio. a. Discussion and possible action to provide a letter of support to utilize the Contract Management At Risk (CMAR) process for the next phase of Asian American Resource Center construction. (supported by the AARC Oversight Workgroup - Commissioner Cobalis moved the commission support the Construction Manager at Risk (CMAR) Project Delivery Method for the Asian American Resource Center (AARC) Master Plan Phase 2 Project. Commissioner Chen seconded. Vote was 11-0. b. Discussion and possible action to support the amendment to the Parks and Recreation Department contract with Meals on Wheels and More to provide meals for the Senior Program at the Asian American Resource Center (AARC). Supported by the AARC Oversight Workgroup and reviewed by the Commission in December 2019 – Commissioner DasGupta moved to support the amendment to the Parks and Recreation Department contract with Meals on Wheels and to …
