B6 — original pdf

Backup

Water & Wastewater Commission Review and Recommendation Health and Environment April 10, 2020 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office April 23, 2020 COA Strategic Direction: Client: Charles Celauro, Bill Stauber Agenda Item Recommend approval to negotiate and execute an amendment to the professional services agreement with Harutunian Engineering, for additional construction phase services for the South Austin Regional Wastewater Treatment Plant – Electrical Substation No. 1 Replacement in the amount of $3,678,541.47. Inc. (WBE), Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Amount and Source of Funding Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: Original contract was awarded through a qualifications-based selection process. June 20, 2013 – Council approved a professional services agreement with Harutunian Engineering for engineering services for the South Austin Regional Wastewater Treatment Plant – Electrical Substation No. 1 replacement. April 10, 2020 – To be reviewed by the Water and Wastewater Commission. This amendment will be awarded in compliance with City Code 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program). Current participation to date is 16.92% MBE and 68.47% WBE. The South Austin Regional Wastewater Treatment Plant is currently permitted to treat 75 million gallons a day (MGD) of wastewater. The first treatment train, Train A, was constructed between 1984 and 1986. Subsequent to that, treatment Train B and the tertiary filtration process were constructed between 1986 and 1988. Electrical Substation No. 1 was built and commissioned with the start-up of treatment Train A in April of 1986, hence the substation is 26 years old. Electrical Substation No. 1 energizes treatment Trains A and B, the influent lift station No. 1, tertiary filtration, dechlorination facilities, and miscellaneous buildings. Currently, the substation and associated switch gear is antiquated, unreliable, and a safety hazard. The treatment plant was expanded to 75 MGD capacity with the construction completion of treatment Train C in 2005. As part of the plant expansion, the construction of Train C also included a new electrical substation, Electrical Substation No. 2. This substation distributes power to Train C facilities and other miscellaneous structures and buildings. This authorization is needed to address increased costs, services, and current equipment requirements for completed design. The additional authorization will provide construction phase, post construction phase, and associated engineering services for the replacement of Electrical Substation No. 1 at the South Austin Regional Wastewater Treatment Plant. There will be no impact to the public because all work is on City property that is not open to the public. The majority of the project cost is on electrical and electronic equipment and delaying construction will prolong safety concerns with the existing site. If this project is not approved the delay will increase costs. Harutunian Engineering, Inc. (WBE/FW) is located in Austin, TX. M/WBE Summary Participation goals stated in the original approved compliance plan for the agreement were 2.50% African American; 13.00% Hispanic; 5.00% Native/Asian; and 64.50% WBE. Participation for this amendment: M/WBE TOTAL – PRIME (FW) Harutunian Engineering, Inc., Austin, TX MBE TOTAL – SUBCONSULTANTS African American Subtotal (FB) All Points Inspection Services, Inc., Austin, TX (MB) HVJ Associates, Inc., Austin, TX (Geotechnical – Soils; Laboratory and Field-Testing Services; Boring, Drilling, Testing, and Surroundings) (Utility Locator Service - Underground) Hispanic Subtotal (MH) Jose I Guerra, Inc., Austin, TX Native/Asian Subtotal (MA) CAS Consulting & Services, Inc., Austin, TX (Structural Engineering) (Site Assessment, Environmental; Drainage Engineering) Landscape Architecture) (Civil Engineering; Mechanical Engineering; Waste Water Treatment Engineering) WBE TOTAL – SUBCONSULTANTS (FW) MWM Design Group, Inc., Austin, TX (Architect Services, Professional; NON M/WBE TOTAL – SUBCONSULTANT Aecom Technical Services, Austin, TX $2,802,291.52 77.71% $2,802,291.52 77.71% $369,509.69 10.01% 2.69% 2.60% $98,293.13 $95,000.00 $3,293.13 0.09% $125,494.52 $125,494.52 $145,722.04 $145,722.04 3.43% 3.43% 3.98% 3.98% $35,330.46 $35,330.46 0.97% 0.97% $410,635.80 11.22% $410,635.80 11.22% Overall participation based on expenditure for the entire project as of February 25th, 2020, (not including this amendment): PRIME: 3.47% WBE SUBCONSULTANTS: 3.22% African American; 6.79% Hispanic; 3.22% Native/Asian; 65% WBE; and 18.30% Non M/WBE TOTAL: 3.22% African American; 6.79% Hispanic; 3.22% Native/Asian; 68.47% WBE; and 18.30% Non M/WBE DATE DESCRIPTION AMOUNT $3,020,000.00 $3,658,541.47 $6,678,541.47 Total Contract Authorization 06/20/2013 04/23/2020 (Council) – Professional Engineering Services (Council) – Proposed – Amendment for additional services AUTHORIZATION HISTORY CONTRACT HISTORY AMOUNT DATE DESCRIPTION $516,812.92 $2,476,387.03 $0.00 $3,658,541.47 $6,651,741.42 Total Contract Amount 01/29/2014 Original Professional Services Agreement for Professional Engineering Services 09/16/2016 SA # 1 – Additional Services 02/17/2017 SA # 2 – Add The Rios Group, Inc. as a subconsultant Proposed SA # 3 – Additional Services to begin the construction phase