Item 4 - Letter to Austin CM and CFO concerning SD28 Dear City Manager Spencer Cronk and Chief Financial Officer Ed Van Eenoo: We recommend that the City of Austin include information about our many programs for Austin citizens and their companion animals, as well as all of Austin’s valuable and iconic wildlife, in the upcoming Strategic Development 28 Plan (SD28). The Animal Advisory Commission, as well as Austin Animal Center leadership and staff, were disappointed when no mention was made of Austin’s many programs for helping Austin’s animals in the last Strategic Development Plan. There is a tremendous amount of hard work done every day of the year for the animals of Austin by Shelter Staff, supported by the hard work of many Austin citizens who volunteer their time and donate their money to help make the lives of Austin’s companion and wild animals better. This extends out to our many Austin governmental organizations, such as APD, and all of our partner non-profits, all of whom contribute to our goal of the best No-Kill Shelter in the world. It is an unfortunate omission that such hard work on such an important City function is lacking from a Strategic Plan for our City. Animals are family to many Austin residents, and to others, Austin’s wildlife is simply a part of home. Let us be more inclusive in the upcoming Austin Strategic Plan! Thank you for your attention to this matter.
Date: November 14, 2022 Recommendation: ANIMAL ADVISORY COMMISSION RECOMMENDATION 20221114-004 Subject: Letter to Austin City Manager and Chief Financial Officer Concerning SD28 Motioned By: Commissioner Norton Seconded By: Commissioner Herrera Dear City Manager Spencer Cronk and Chief Financial Officer Ed Van Eenoo: We recommend that the City of Austin include information about our many programs for The Animal Advisory Commission, as well as Austin Animal Center leadership and staff, were Austin citizens and their companion animals, as well as all of Austin’s valuable and iconic wildlife, in the upcoming Strategic Development 28 Plan (SD28). disappointed when no mention was made of Austin’s many programs for helping Austin’s animals in the last Strategic Development Plan. There is a tremendous amount of hard work done every day of the year for the animals of Austin by Shelter Staff, supported by the hard work of many Austin citizens who volunteer their time and donate their money to help make the lives of Austin’s companion and wild animals better. This extends out to our many Austin governmental organizations, such as APD, and all of our partner non-profits, all of whom contribute to our goal of the best No-Kill Shelter in the nation. It is an unfortunate omission that such hard work on such an important City function is lacking from a Strategic Plan for our City. Animals are family to many Austin residents, and to others, Austin’s wildlife is simply a part of home. Let us be more inclusive in the upcoming Austin Strategic Plan! Thank you for your attention to this matter. Description of Recommendation to Council: That the City of Austin include information about Austin Animal center’s many programs for Austin citizens, their companion animals, and Austin wildlife in the upcoming Strategic Development 28 Plan (SD28). That the Strategic Development 28 Plan (SD28) be as inclusive as possible. Rationale: Vote: For: 8 Against: 0 Abstain: 3 Absent: 2 1 of 2 Attest: 2 of 2
ANIMAL ADVISORY COMMISSION REGULAR MEETING MINUTES MONDAY, NOVEMBER 14, 2022 The Animal Advisory Commission convened in a regular meeting on Monday, November 14, 2022, at 301 W. Second Street, Rm 1101 in Austin, Texas. Chair Nazor called the Animal Advisory Commission Meeting to order at 6:02 p.m. Chair Nazor, Vice Chair Clinton, Commissioners Bruce, Herrera, Nilson, Norton, and Smagula attended in person. Commissioners Dulzaides, Jarl, Nemer, and Neuhaus joined via videoconference. Commissioners Hassen and Mitchell were absent. PUBLIC COMMUNICATION: GENERAL Eileen McFall – no kill shelter Pat Valls-Trelles – wildlife animal protection Rochelle Vickery – vouchers for spay/neuter Ellen Jefferson – no kill resolution APPROVAL OF MINUTES Approve the minutes of the Animal Advisory Commission Regular Meeting on October 10, 2022. The minutes from the meeting of October 10, 2022, were approved on Commissioner Nemer’s motion, Commissioner Norton’s second on a vote 9-0. Vice Chair Clinton and Commissioner Jarl abstained. Commissioners Hassen and Mitchell were absent. STAFF BRIEFINGS DISCUSSION ITEMS Austin Animal Center and Animal Services Monthly Report. Reports were provided in back up documents. Presentation the Monthly Report by Austin Pets Alive! Presentation by Neil Hay, Senior Director of Operations, Stephanie Bilbro, Director of Lifesaving Operations. 1. 2. 3. 1 4. 5. 6. DISCUSSION AND ACTION ITEMS Approve a Recommendation to Council concerning the City of Austin's upcoming Five Year Strategic Plan. The motion to approve a Recommendation to Council for the City of Austin include information about our many programs for Austin citizens and their companion animals, as well as all of Austin’s valuable and iconic wildlife, in the upcoming Strategic Development 28 Plan was approved, as amended below, on Commissioner Norton’s motion, Commission Herrera’s second on an 8-0 vote. Commissioners Bruce, Herrera and Nilson abstained. Commissioners Hassen and Mitchell were absent. An amendment to replace “best no kill shelter in the world” to “the most Pet Friendly City in America” was offered on Commissioner Herrera’s motion, Commissioner Bruce’s second. Commissioner Dulzaides offered a friendly amendment to replace “in the world/America” with “in the nation” and was accepted without objection. The amendment to replace “best no kill shelter in the world” to “the most Pet Friendly City in the nation” failed on Commissioner Herrera’s motion, Commissioner Bruce’s second on a 4-7 vote. Those voting aye were Commissioners Bruce, Herrera, Nilson and Norton. Those voting nay were Chair Nazor, Vice Chair Clinton, Commissioners Dulzaides, Jarl, Nemer, Neuhaus and Smagula. …
SPECIAL CALLED MEETING OF THE COMMISSION ON AGING NOVEMBER 12TH, 2022 AT NOON PERMITTING & DEVELOPMENT CENTER (PDC): ROOMS 1401 & 1402 6310 WILHELMINA DELCO DR. AUSTIN, TEXAS 78752 Some members of the BOARD/COMMISSION may be participating by videoconference. Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Halana Kaleel, 512-972-5019, Halana.Kaleel@austintexas.gov. CURRENT MEMBERS: Janee Briesemeister, Chair Richard Bondi Amy Temperley, Vice-Chair Patricia Bordie Jacqueline Angel Martha Bauman Erica Garcia-Pittman Sally Van Sickle Henry Van de Putte Martin Kareithi Peter Varteressian Luz Lopez-Guerrero Natalie Cagle Emily De Maria Nicola Fred Lugo AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first 10 speakers who register to speak no later than noon the day before the meeting will be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. MOTION TO SUSPEND ROBERT’S RULE OF ORDER 1. Discussion and possible action on the QoL Life Study, including timeline, scope of DISCUSSION AND ACTION ITEMS purpose, & follow-up steps ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Halana Kaleel at Austin Public Health, at 512-972-5019, for additional information; TTY users route through Relay Texas at 711. For more information on the Commission on Aging, please contact Halana Kaleel at 512-972- 5019.
REGULAR CALLED MEETING of the COMPREHENSIVE PLAN JOINT COMMITTEE NOVEMBER 10th, 2022 AT 12-1PM PERMITTING AND DEVELOPMENT CENTER, ROOM 2103 6310 WILHELMINA DELCO DR. AUSTIN, TEXAS 78752 Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Sam Henstell at sam.henstell@austintexas.gov and 512-978-1885. CURRENT BOARD MEMBERS/COMMISSIONERS: PLANNING COMMISSION Yvette Flores, Chair Grayson Cox Carmen Llanes Pulido Robert Schneider ZONING AND PLATTING COMMISSION Hank Smith, Vice Chair Scott Boone Carrie Thompson AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL APPROVAL OF MINUTES 1. Approve the minutes of the Comprehensive Plan Joint Committee Meeting on June 9th, 2022. DISCUSSION AND ACTION ITEMS Discussion and possible action of Calendar for FY 22-23 Discussion and possible action of Pre-planning for FY22-23 2. 3. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please at the Housing sam.henstell@austintexas.gov and 512-978-1885, for additional information; TTY users route through Relay Texas at 711. For more information on the Comprehensive Plan Joint Committee, please contact Sam Henstell at sam.henstell@austintexas.gov and 512-978-1885. Planning Department, Sam Henstell and call at
COMPREHENSIVE PLAN JOINT COMMITTEE MEETING Draft Minutes The Comprehensive Plan Joint Committee convened in a meeting on June 9, 2022, at Street- June 9, 2022 Jones Building, 1000 East 11th Street, Room 400A, Austin, TX 78702. Zoning and Platting Commission Scott Boone Hank Smith The meeting was called to order at 12:02 p.m. Joint Committee Members in Attendance: Planning Commission Grayson Cox Yvette Flores City Staff in Attendance: Matt Dugan, Housing and Planning Department Sam Henstell, Housing and Planning Department Dee Dee Quinnelly, Housing and Planning Department Mark Walters, Housing and Planning Department PUBLIC COMMUNICATION: GENERAL There were no speakers signed up to speak 1. APPROVAL OF MINUTES Members Absent Cesar Acosta Carmen Llanes Pulido A motion was made to approve the minutes from the April 28, 2022 meeting by Commissioner Cox, seconded by Commissioner Smith. Vote 4-0. Commissioners Llanes Pulido and Acosta were absent. 2. NEW BUSINESS 3. OLD BUSINESS 4. FUTURE AGENDA ITEMS a. Industrial Study (Discussion and/or possible action). Mark Walters of the Housing and Planning Department, Inclusive Planning Division, presented the Industrial Study and led discussion and question/answer. No action was taken. ADJOURNMENT The meeting adjourned at 1:00 p.m. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 4 days before the meeting date. Please call Dee Dee Quinnelly at Planning 1 and Zoning Department, at 512-974-2036, for additional information; TTY users route through Relay Texas at 711. For more information on the Comprehensive Plan Joint Committee, please contact Dee Dee Quinnelly at (512) 974-2036 or deedee.quinnelly@austintexas.gov. 2
Public comment will be allowed in-person or remotely by telephone. Speakers may only register to speak on an item once, either in-person or remotely, and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. To at David.Alcorta@austintexas.gov or by phone at 512- 972-5042. contact David Alcorta by register please email REGULAR MEETING of the COLLEGE STUDENT COMMISSION NOVEMBER 10, 2022, AT 4:00PM AUSTIN CITY HALL, BOARDS AND COMMISSIONS ROOM 1101 301 W. 2nd STREET, AUSTIN, TEXAS Some members of the commission may be participating by videoconference. Todd Clayton, Huston-Tillotson University Kennedy Fears, Huston-Tillotson University Isabella Grimm, St. Edwards University Lira Ramirez, University of Texas at Austin Justin Chute, Concordia University CURRENT BOARD MEMBERS/COMMISSIONERS: Esther Heymans, St. Edwards University (Chair) Tatum Owens, University of Texas at Austin (Co-Chair) Miles Diggs, Huston-Tillotson University (Secretary) Andrea Danburg, Austin Community College Kylee Canode, Concordia University CALL TO ORDER PUBLIC COMMUNICATION: GENERAL AGENDA The first ten speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approve the minutes of the College Student Commission Meeting from September 16th, 2022. STAFF BRIEFINGS/COMMISSION UPDATES Liaison to discuss; a. The purpose of working groups. b. The commission’s areas of focus: transportation, housing, affordability, immigration/equity, and public safety. Yet not limited to these topics. c. How to request something be placed on the agenda. Staff from the Clerk’s Office will provide a briefing on the process, approval procedures, and updating of the current bylaws. DISCUSSION ITEMS Discussion regarding changes to the commission’s current bylaws. Discussion regarding parking options for college students in the city of Austin. Discussion regarding healthcare access for college students in the city of Austin. Discussion regarding littering and sustainability. Discussion regarding disability justice. Discussion regarding the mental health of college students in the city of Austin. 2. 3. 4. 5. 6. 7. 8. 9. DISCUSSION AND ACTION ITEMS 10. Discussion and approval of future commission meeting dates. WORKING GROUP/COMMITTEE UPDATES 11. 12. Updates from the Housing, Mental Health & Accessibility, Transportation, Civic Engagement & Outreach, Sustainability, and Food Insecurity working groups. Campus Reports & Community and Municipal Involvement: a. Commissioners may share reports concerning any recent developments on their campus or discuss upcoming programs/events. Discussion …
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 BYLAWS OF THE College Student Commission ARTICLE 1. NAME. The name of the commission is College Student Commission. ARTICLE 2. PURPOSE AND DUTIES. The College Student Commission is established to represent this constituency of the City by serving as an advisory board to the city council concerning issues affecting the quality of life for higher education students in the Austin area. The purpose of the commission is to work with local higher education institutions—Austin Community College, Concordia University, Huston-Tillotson University, St. Edward’s University and the University of Texas— and representative student bodies to develop a student quality of life initiative to analyze relevant data and feedback, and report back to Council with recommendations for new or enhanced City programs, policies or practices that would improve the quality of life of higher education students in Austin, Texas. ARTICLE 3. MEMBERSHIP. (A) The commission is composed of fifteen commissioners appointed by the city council with three representatives from each college/university within the city of Austin. (B) A commissioner serves at the pleasure of the city council. (C) Each commission member shall be appointed for a term of up to two years beginning March 1st. (D) A commissioner may not act in an official capacity except through the action of the commission. (E) A commissioner who is absent for two consecutive regular meetings or one-third of all regular meetings in a “rolling” twelve month timeframe automatically vacates the commissioner’s position subject to the holdover provisions in Section 2-1-27 of the City Code. This does not apply to an absence due to illness or injury of the commissioner, an illness or injury of a commissioner’s immediate family member, or the birth or adoption of the commissioner’s child for 90 days after the event. The commissioner must notify the staff liaison of the reason for the absence not later than the date of the next regular meeting of the commission. Failure to notify the liaison before the next regular meeting of the commission will result in an unexcused absence. (F) At each meeting, each commissioner shall sign an attendance sheet which indicates that the commissioner does not …
ORDINANCE NO. 20171214-043 AN ORDINANCE AMENDING CHAPTER 2-1 OF THE CITY CODE TO CREATE A COLLEGE STUDENT COMMISSION. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF AUSTIN: PART 1. Chapter 2-1 of City Code (City Boards) is amended by renumbering the existing sections 2-1-124 (Commission/or Women) through 2-1-131 (Commission on Seniors) as sections 2-1-125 through 2-1-132, respectively, and by adding a new section 2-1-124 to read: § 2-1-124 COLLEGE STUDENT COMMISSION. (A) The College Student Commission is established to represent this constituency of the City by serving as an advisory board to the city council concerning issues affecting the quality of life for higher education students in the Austin area. (B) · The commission shall have 15 members nominated by the below listed higher education institutions and appointed by the city council. Each of the five higher education institutions shall nominate 3 students for appointmept by council, and each of the nominating institutions shall restrict its nominations to students currently enrolled at time of appointment. Only one nomination from each nominating institution may be from its Student Government Association or similarly-constituted body. Mandatory membership distribution is as follows: (1) (2) (3) (4) (5) 3 commission members from University of Texas at Austin; 3 commission members from Austin Community College; 3 commission members from St. Edward's University; 3 commission members from Concordia University; and 3 commission members from Huston-Tillotson University. Commission composition and membership qualifications contained herein are mandatory and not directory. Page 1 of2 (C) (D) (E) (F) Each commission member is exempted from any requirement to be a resident of the City in order to be eligible for appointment cir service; therefore, City Code section 2-1-21 (B) (Eligibility Requirements and Removal) is waived. The commission should have a balanced membership. including students who represent a socioeconomic and ethnically diverse population from multiple student organizations. Each commission member shall be appointed for a term of up to two years beginning March !'1 • The commission shall meet at least quarterly. The commission shall: ( 1) (2) (3) advise the council on topics that affect college students in the Austin area including, but not limited to, issues relating to transportation, housing, affordability, immigration, and public safety; evaluate and recommend programs, policies, and practices that could improve the quality of life of college students in the Austin area; and provide opportunities for college students to contribute to the City's …
REGULAR MEETING of the ZERO WASTE ADVISORY COMMISSION NOVEMBER 9TH, 2022 6:00 PM CITY HALL ROOM 1001 301 W 2ND ST AUSTIN, TEXAS Some members of the BOARD/COMMISSION may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Yahel Baranovicht at (512) 974-1733 or Yahel.Baranovicht@austintexas.gov. CURRENT BOARD MEMBERS/COMMISSIONERS: Cathy Gattuso (Vice-Chair) Gerry Acuna (Chair) District 10 Albert Swantner District 1 Melissa Caudle District 4 Ian Steyaert District 8 CALL TO ORDER District 5 Melissa Rothrock District 2 Ethan Myers District 6 Ingrid Powell District 9 AGENDA PUBLIC COMMUNICATION: GENERAL The first 3 speakers signed up *prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approval of minutes of the ZERO WASTE ADVISORY COMMISSION REGULAR MEETING on September 14, 2022. Amanda Masino Mayor Jonathan Barona District 3 Kaiba White District 7 DISCUSSION ITEMS 2. Trash in Creeks Presentation – Andrew Clamann DISCUSSION AND ACTION ITEMS 3. URO Update and Proposed Implementation – Jason McCombs 4. Fleet System Enhancement Project Presentation – Marcus Gonzalez 5. 2023 ZWAC Meeting Dates – Ken Snipes DIRECTOR’S REPORT 6. Brush Collection, Solicitations Update, Performance Reports, and Statistical Reports FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the Americans with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least two days (48 hours) before the meeting date. Please call Yahel Baranovicht at Austin Resource Recovery Department, at (512) 974-1733 for additional information; TTY users’ route through Relay Texas at 711. For more information on the Zero Waste Advisory Commission, please contact Yahel Baranovicht at (512) 974-1733 or Yahel.Baranovicht@austintexas.gov.
Item 22-3212 Posting Language ..Title Authorize an amendment to a contract with Employee Owned Nursery Enterprises Ltd d/b/a Organics by Gosh for continued organics processing services, to increase the amount by $1,500,000 for a revised total contract amount not to exceed $5,130,000. (Note: This contract was reviewed for subcontracting opportunities in accordance with City Code Chapter 2- 9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this contract, there were no subcontracting opportunities; therefore, no subcontracting goals were established). ..Body Lead Department Financial Services Department. Client Department(s) Austin Resource Recovery. Purchasing Language: Contract Amendment. Fiscal Note Funding in the amount of $1,073,520 is available in the Fiscal Year 2022-2023 Operating Budget of Austin Resource Recovery. Funding for the remaining contract term is contingent upon available funding in future budgets. Prior Council Action: October 3, 2019 – Council approved the original contract, item 19, on a 10-0 vote with Council Member Harper-Madison off the dais. For More Information: Inquiries should be directed to Sandy Wirtanen, at 512-974-7711 or sandy.wirtanen@austintexas.gov. Council Committee, Boards and Commission Action: November 9, 2022 – To be reviewed by the Zero Waste Advisory Commission. Additional Backup Information: The contract is critical for processing organic and food waste material from the City’s curbside compost collection program. Austin Resource Recovery has used funds at a quicker pace than projected due to higher- than-expected price increases as well as a high volume of organic material generated in Fiscal Year 2021 due to the winter storms. The additional funds will be used to cover needs through the remainder of the contract term. ..Strategic Outcome(s) Strategic Outcome(s): Health and Environment. .
Item 22-3371 Posting Language ..Title Authorize negotiation and execution of three contracts for solid waste consultant services with Burns & McDonnell Engineering Company, Inc., Newgen Strategies and Solutions, LLC, and Risa Weinberger & Associates, each for a term of five years in an amount not to exceed $500,000, divided between the contractors. [Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C, (Minority Owned and Women Owned Business Enterprise Procurement Program.) For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established]. ..Body Lead Department Financial Services Department. Client Department(s) Austin Resource Recovery. Fiscal Note Funding in the amount of $100,000 is available in the Fiscal Year 2022-2023 Operating Budget of Austin Resource Recovery. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Financial Services Department issued a Request for Qualification Statements (RFQS) 1500 JTH4011REBID for these services. The solicitation was issued on March 7, 2022 and closed on April 5, 2022. Of the six offers received, the recommended contractors submitted the best evaluated, responsive offers. A complete solicitation package, including a log of offers received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. For More Information: Respondents to this solicitation, and their representatives, shall continue to direct inquiries to the solicitation’s Authorized Contact Person: Al Drayton, at 512-974-2298 or alfonso.drayton@austintexas.gov. Council Committee, Boards and Commission Action: November 9, 2022 - To be reviewed by the Zero Waste Advisory Commission. Additional Backup Information: These contracts provide consulting services in support of Austin Resource Recovery’s (ARR) Zero Waste by 2040. An integral part of the ARR’s Comprehensive Plan is to reduce the amount of trash sent to landfills by 90 percent by the year 2040. These contracts will produce new strategies for managing, reducing and eliminating waste, facility and infrastructure planning, workforce planning, and implementing aspects of the comprehensive plan. These are new contracts and a new initiative. An evaluation team with expertise in this area evaluated the offers and scored Burns & McDonnell Engineering Company, Inc., Newgen Strategies and Solutions, LLC, and Risa Weinberger & Associates as the best to provide these services based on demonstrated applicable experience, project approach and methodology, and project management structure. ..Strategic Outcome(s) Strategic Outcome(s): Health and Environment, Government that Works for All.
To: From: Date: Subject: Zero Waste Advisory Commission Ken Snipes Director Austin Resource Recovery November 9, 2022 Director’s Monthly Report to the Zero Waste Advisory Commission Brush Collection Austin Resource Recovery will begin the On-Call Brush Collection Pilot in January 2023. The pilot was originally scheduled to begin in August 2022 but was delayed until January 2023 so that the On-Call HHW Pilot could be brought online. The On-Call pilot will involve two separate brush routes across the city and customers may schedule up to three brush collections during the pilot. Goals include reducing on route mileage as well as increasing service levels for customers. The pilot will run until the end of 2023 and will have dedicated staff to provide collection. Routes chosen to participate will be temporarily removed from the brush route calendar until the pilot has concluded. All brush debris is taken to the Hornsby Bend where it is processed into mulch and used to make Dillo Dirt for Austin Water. Staff will collect data during the pilot on tonnages collected, and frequency of use and will provide ZWAC with a detailed presentation after the pilot has concluded and data analyzed. ARR Solicitations Update As of October 21, 2022 ZWAC Meeting November 09, 2022 Upcoming Solicitations and Agreements Under Development (in alphabetical order): 1. Household Hazardous Waste and Recycling Collection Services: ILA – The City will provide household hazardous waste, recycling, and other collection services for Travis County households located outside the incorporated limits of the city. 2. Mattress Collection and Recycling Pilot Program: RFP – The Contractor shall develop and implement a mattress and box spring collection and recycling pilot program. No existing contract. 3. Supplemental Brush and Bulk Collection Services: IFB - The Contractor shall provide supplemental brush and bulk debris removal and hauling services throughout Travis County and dispose of the debris at the designated Debris Management Site. Link to the current contract. Solicitations Expected to be Posted Within the Next 90 Days & Published Solicitations: 1. Sale of Trash Carts and Materials for Recycling: IFB – The Contractor shall purchase, transport, and recycle trash carts and materials including carts, lids, and wheels that the City of Austin deems no longer usable. Link to the current contract. Solicitations in Evaluation or Negotiation: 1. Solid Waste Industry Consulting Services: RFQS 1500 JTH4011REBID - This solicitation was posted on March 07, 2022, and closed on April …
ARR’s Fleet System Enhancement Project Transitioning from RMS to the New System Created: CJ Sisco – Customer Service Division Fleet System Enhancement Project Outline • Project Background and Infrastructure • Current System Gaps Description • New System Software Solution Project Background and Infrastructure • • • • In 2017 ARR began the process to replace its 17-year-old SWTS fleet system with Fleetmind RMS To meet ARR’s requirements, RMS had to be integrated with the two City of Austin (COA) systems used by ARR To achieve the integration, an IT infrastructure had to be built to unify all the systems’ workflows using the COA’s Enterprise Service Bus (ESB) interface. Once the infrastructure was completed and the integration was finalized, the project was implemented in October 2021 After the implementation, ARR identified and addressed system gaps that it encountered with the Fleetmind system by creating manual workarounds, which stretched its bandwidth Fleetmind System Gaps Description • ARR conducted a gap analysis that identified the following Fleetmind system gaps (attempts were made to resolve the issues, but they are recurring issues): o When there is an increase in the volume of request, the Fleetmind system goes offline and needs to be restarted. This causes system performance issues o Fleetmind is unable to uniformly update the software on the units due to system downloading issues o The routing functionality is deficient in error handling o When Fleetmind is used in the semi-automated vehicles it’s unable to record pickups from both sides of the street o Fleetmind has limited reporting functionalities and video access / storage New System Software Solution • The ARR/Fleetmind contract ends in FY23. This affords ARR the opportunity to pursue new software technology that will address the current Fleetmind system gaps • ARR researched several fleet software. The goal was to identify a software that could meet the current system demands, with expansion capabilities to meet future needs. And one that could also leverage the existing infrastructure and equipment • The RubiconSmartCity software solution was identified by ARR stakeholders as a software that can meet the department’s needs • The Rubicon software is App and computer accessible. It uses artificial intelligence to optimize routes, offers uniformed software updates and customizable reporting using telematics, it’s cloud base with large storage capacity, it records pickups on both sides of the street, and it’s expandable. Rubicon can integrate with asset management systems, COA systems …
Trash In Creeks: Benchmarking Solution Space and Resources RR-22-02, August 2022 Leila Gosselink, Andrew Clamann and Mateo Scoggins Leila.Gosselink@austintexas.gov Andrew.Clamann@austintexas.gov Mateo.Scoggins@austintexas.gov City of Austin, Watershed Protection Department 505 Barton Springs Road, Austin, Texas 78704 Abstract At the request of Austin City Council (CIUR 2234), to address prevention and abatement of trash in waterbodies, the Watershed Protection Department (WPD) researched strategies available in literature and reached out to peer municipalities, organizations, and vendors. The City of Austin already implements many of the strategies employed by other entities. While there are novel technologies for the active and passive collection of trash, most have limitations that preclude efficient use in Austin’s setting. Based on the research, recommendations for the City of Austin to address the problem of trash in creeks include a progressive and three-pronged strategy: the physical removal of trash at strategic locations, improved methods to prevent trash from getting to the waterways, and strategies to reduce the quantities of some types of items that typically become trash in our community such as single-use plastics. A companion report “Trash in Creeks: A Field Survey of Trash Intensity and Source Types in Austin, Texas” (RR-22-01) provides a high-resolution characterization of Austin’s trash in creeks problem. Recommendations in this report integrate the findings of the Austin field survey with the results of comprehensive benchmarking. Introduction Due in part to public comments that 1) assert the increase of trash in creeks over time, 2) express concern of micromobility vehicles (i.e. scooters) in waterbodies, and 3) request the reinstatement of the public camping ban, Austin City Council passed Resolution No. 20200123-108 (CIUR 2234) directing the City Manager to “prepare a study with recommendations to improve the ecological health and safety of Austin’s rivers, lakes, and creeks by addressing litter problems, prevention, and abatement in our watersheds…”. The resolution further specified a list of deliverables to address litter problems and illegal dumping of electric micro-mobility devices in waterways. The Environmental Monitoring and Compliance (EMC) Division of the Watershed Protection Department (WPD), in response to one of these deliverables, committed to a research effort to identify practices by peer cities and organizations (nationally and globally) and provide recommendations for actions that Austin could take to substantially prevent and abate litter in our watersheds. RR-22-02 Page 1 of 55 Aug 2022 Litter, overflowing dumpsters at apartments, windblown garbage from the bed of a pickup truck, storm- washed floatables, illegal …
https://arcg.is/0z48bj0 Trash In Creeks: A field survey of trash intensity and source types in Austin, Texas RR-22-01, August 2022 Andrew Clamann, Mateo Scoggins, James Collins, Jeremy Walker City of Austin, Watershed Protection Department. 505 Barton Springs Road, Austin, Texas 78704. (andrew.clamann@austintexas.gov, mateo.scoggins@austintexas.gov, james.collins2@austintexas.gov, jeremy.walker@austintexas.gov) Abstract The Watershed Protection Department conducted a field survey to understand distribution and sources of trash in creeks to inform solutions. Data points were collected every 30ft for a total of 19,467 observations in 110 miles along 20 creeks from November 2021 to April 2022. Results show that trash intensity does not correlate well with stream position (upstream-to-downstream) which implies that trash does not move evenly through the system, complicating efforts to quantify the relative impact of different sources. Presence of trash is more strongly influenced by stream roughness (primarily riparian vegetation) than by source inputs which presents an opportunity to use these natural “strainers” as locations to periodically remove trash from the system. ArcGIS attributes and linear regression, at the raw data level and aggregated, were used to evaluate relationships between trash intensity and observed point sources such as overflowing dumpsters, illegal dumping, historic dumping, encampments, as well as land attributes such as population, transportation, and land use (e.g., single family residential, multifamily, commercial, parks, etc.). Surprisingly, there were no strong relationships with any of the sources or watershed attributes. This indicates that culpability of trash in creeks should not be directed specifically at any one source, but rather it is the cumulative influence of the Austin community. Spatial analysis indicates that 76% of the total volume of trash was located at only 10% of the observation points. The most encountered items were single use plastic beverage and food containers resonating a global appeal for reduction. A companion report “Trash in Creeks: Benchmarking Solution Space” (RR-22-02) provides recommendations synthesizing the data from this field survey in the context of international strategies to prevent and abate trash in waterways. Introduction Purpose Due in part to public comment asserting an increase of trash in creeks over time, prevalence of scooters thrown in waterbodies and concerns with encampments, the City Council passed Resolution No. 20200123- 108 (CIUR 2234) directing the City Manager “to prepare a study with recommendations to improve the ecological health and safety of Austin’s rivers, lakes, and creeks by addressing litter problems, prevention, and abatement in our watershed.” The resolution further specified a list of …
Trash in Creeks Field Investigation Report and Benchmark Research Study Andrew Clamann ZWQC 11//09/22 Andrew.Clamann@austintexas.gov Mateo.Scoggins@austintexas.gov Leila.Gosselink@austintexas.gov Resolution No. 20200123-108 (CIUR 2234) field study benchmark report upstream concentration source downstream concentration Typical pollutant assessment: downstream – upstream = source contribution This assessment does not work for trash Variability in storm intensity Variability in stream character Data Collection • 20 Creeks • 110 miles • Observations every 30ft • 19,467 data points Scooters only 21 found Small number of occurrence due to: o reduced permitted fleets (since 2020) o improved process for reporting (311) o efficient process for removal (vendor) Trash intensity score + source presence • Overflowing dumpster • Outfall/tributary • Encampment • Dumping historic site • Dumping point source • Dumping unknown • Property management Sources by occurrence Takeaway # 1 Encampment was the most commonly-observed source, but is similar in intensity and range to most other sources Result: A georeferenced map of intensity* and sources example: upper shoal creek *can be used by internal or external partners for strategic cleaning https://arcg.is/0z48bj0 Takeaway # 2 Trash intensity is not proportional to its drainage area (source input locations are deceiving) Geospatial analysis using 300’ and 3000’ buffers Population Transportation Land Use Takeaway # 3 There were no statistically significant correlations between trash intensity and: landuse, census, transportation, • • • • parks, etc. Takeaway # 4 Virtually anything can be found in creeks, but single use plastics were the most common item clothing, tents, bedding recreation items, toys erosion matting, silt fences packaging, shipping office, household lawn tools, mulch bags, garden hoses, appliances medical, electronics, textiles, hardware traffic cones, barriers, safety construction materials, asphalt, lumber Telecommunication cables, displaced infrastructure 500+ shopping carts Takeaway # 5 76% of the trash is found in 10% of the area (opportunity for strategic site selection for cleanups by COA, partners, contractors, volunteers) Field report provides diverse assemblage of recommendations at different scales • • • • • • • site-specific cleanups, improved rules for dumpsters, structural controls, enforcement, education/outreach, coordination with partners, etc Benchmarking Research Report • EXTRACTION (physically removing trash from waterways) ex: structural controls, machines, manual labor • INTERCEPTION (keeping trash from entering waterways) ex: education, enforcement, landscape cleanups, structural controls • SOURCE REDUCTION (stemming the flow into our community) ex: limit single use plastics Extraction • creek and lake cleanups* • requirement/enforcement of vendors/individuals to clean up • targeted cleanups at …
FY22 Year In Review November 2022 Recycling Plan Submission Rate 85% Organics Plan Submission Rate 70% Recycling • • FY22 85% plan submission rate rebounded from pandemic levels (in the 80% range) Recycling plan submission rate in the eastern crescent was 84.47%, the rest of Austin 87.21% Organics • The 70% organic plans submission rate represents the highest rate in program history • Organic plan submission rate in the eastern crescent was 67.33%, the rest of Austin 73.07% Compliance • Approximately 10K properties and 5K food permit holders are affected by the ordinance • Property owner response to a deficiency letter increased by 15% with the new Code Compliance team • Identifying and contacting mobile food vendors continues to be a challenge Brick and Mortar Submission Rate 75% Mobile Food Vendor Submission Rate 28% 66% of businesses who submit recycling plans reported not meeting all ordinance requirements. 90% met dumpster size and placement requirements (but were missing other items such as signs or education) • Learn more about the ordinance at: austintexas.gov/uro Department Administrative or Operational Action related to the ordinance • New software build for public facing online recycling and organic plans • New software database build to support online submissions • New software database and case filing system for compliance • Implement 3-1-1 call in-process for public ordinance questions • Implement strategies to reduce the 25% of organic submissions reporting source reduction and no food donation or composting • Proactive outreach to properties that reported no education and signage Active Potential Policy Revisions to the ordinance • Austin Travis County Food Policy Board - Working Group - food donation • ZWAC - URO Committee City Council resolution discussion related to multifamily composting Austin Travis County Food Policy Board: austintexas.gov/content/austin-travis-county-food-policy-board 11 businesses received $18k in rebates in FY22 6 organizations purchased five refrigerators/freezers to expand food rescue 3 businesses switched from single use plastic or foam to reusable or compostable items 2 businesses started composting services Learn more at: austintexas.gov/zwbizrebate
Fleet Software Enhancement Project Transitioning to New Software Zero Waste Advisory Commission 9 November 2022 Director Ken Snipes Background • In 2017, the process began to update the 17-year-old fleet software system. • After the integration, testing continued to advance the software. Since the integration, staff identified new needs that were outside of the scope of the current software contract. Staff created manual processes to close the gaps. Software Features Staff identified some issues, and the new needs of the department necessitated features outside of the original scope. These include: • Connectivity problems which cause system performance issues Inability to install software updates to all computers at once Inability to record collection activities on both sides of a street Limited video storage and reporting capabilities • • • New Software Solutions The current contract ends in 2023. Staff is exploring new software technologies. Potential software solutions should provide: • Optimized routing solutions • Unified software updates based on departmental requests • Customized reporting using telematics • Large capacity storage • Recording of all collections (both sides of the street) • Asset management • Compatibility with existing systems and equipment Questions
Regular Meeting of the Water and Wastewater Commission November 9, 2022 — 6:00 pm Austin Energy Headquarters 4815 Mueller Boulevard Austin, Texas Some members may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live For more information go to: http://www.austintexas.gov/wwc Public comment will be allowed in-person or remotely by telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. To register, call or email the board liaison at 512-972-0115 or Blanca.Madriz@austintexas.gov . To register to speak in person, people must sign up at least ten minutes before the meeting is called to order. Commissioners: William Moriarty (Mayor) Jesse Penn (District 1) Alex Navarro (District 2) Travis Michel (District 3) Chien Lee, Chair (District 4) Christianne Castleberry, Vice Chair (District 5) Vacant (District 6) Judy Musgrove (District 7) Vacant (District 8) Grant Fisher (District 9) Susan Turrieta (District 10) CALL TO ORDER PUBLIC COMMUNICATION: GENERAL APPROVAL OF MINUTES 1. Approval of minutes from the October 12, 2022, regular meeting of the Water and Wastewater Commission. DISCUSSION AND POSSIBLE ACTION ON RECOMMENDATIONS TO COUNCIL 2. Recommend approval to award and execute a construction contract with Matous Construction Ltd., for Walnut Creek Wastewater Treatment Plant (WWTP) Gas Scrubber Systems Renewal project in the amount of $6,375,000 plus a $637,500 contingency, for a total contract amount not to exceed $7,012,500. (District 1) 3. Recommend approval to award and execute a construction contract with Matous Construction, Ltd., for the Wild Horse Ranch Wastewater Treatment Plant (WWTP) Expansion project in the amount of $69,530,500 plus a $6,953,050 contingency, for a total contract amount not to exceed $76,483,550. (District 1) The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY users’ route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact Blanca Madriz at Blanca.Madriz@austintexas.gov. 4. Recommend approval to execute and negotiate an agreement with Texas Gas Service (Texas …
Item 10 # 22-3482 Water &Wastewater Commission: November 9, 2022 Council: December 8, 2022 Posting Language Recommend approval to award and execute a construction contract with JKB Construction Company, LLC, for the Barton Hills Water & Wastewater Pipeline Renewal project in the amount of $4,824,374 plus a $482,438 contingency, for a total contract amount not to exceed $5,306,812. (District 5) MBE/WBE This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 8.19% MBE and 1.24% WBE participation. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Engineering Services, Shay Ralls Roalson Fiscal Note Funding is available in the Capital Budget of Austin Water Purchasing Language Lowest responsive bid of four bids received through a competitive Invitation for Bid solicitation. A complete solicitation package, including a tabulation of the bids received, is available for viewing, is available for viewing on the City’s Financial Services, website, Austin Finance Online. Link: Solicitation Document. Prior Council Action N/A Council Committee, Boards and Commission Action November 9, 2022 - To be reviewed by the Water & Wastewater Commission Additional Backup Information The Barton Hills Water & Wastewater Pipeline Renewal: Horseshoe Bend Area is part of the Renewing Austin Program. The Renewing Austin Program is an ongoing effort to replace and upgrade deteriorated and aging water mains with a documented history of multiple breaks, that are in poor condition, and that impact service delivery. In addition, the program coordinates and includes wastewater lines in poor condition and in need of replacement within the project area. This project consists of the replacement of existing water and wastewater mains located within the Barton Hills Horseshoe Bend area, on Barton Skyway, Barton Parkway, Arpdale Street, De Verne Street, Wilke Drive, and Airole Way. The water system renewal includes approximately 9,451 linear feet of 8-inch and 12-inch water mains along with service lines to individual properties and associated appurtenances. The wastewater system renewal includes approximately 515 linear feet of 8-inch sanitary sewer lines, manholes, and service lines to individual properties. Item 10 # 22-3482 Water &Wastewater Commission: November 9, 2022 Council: December 8, 2022 Due to the potential for unknown subsurface conditions, a 10% contingency in funding has been included to allow for the expeditious processing of any change orders. A contingency is an additional amount of money added to the …
Item 11 # 22-3407 Water &Wastewater Commission: November 9, 2022 Council: December 1, 2022 Posting Language Recommend approval for additional contingency for the construction contract with Cedar Hills Construction, LLC for the Southwest Allandale Neighborhood Water and Wastewater System Renewal in the amount of $635,456 for a total amount not to exceed $5,845,461. (District 10) MBE/WBE This request is for additional contingency only. MBE/WBE goals will be established if a change order is requested. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Engineering Services, Shay Ralls Roalson Fiscal Note Funding is available in the Capital Budget of Austin Water. Purchasing Language: Original contract was awarded through a competitive Invitation for Bid solicitation process. A complete solicitation package, including a tabulation of the bids received, is available for viewing, is available for viewing on the City’s Financial Services, website, Austin Finance Online. Link: Solicitation Document. Council Committee, Boards and Commission Action: November 9, 2022 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: The Southwest Allandale Neighborhood Water and Wastewater System Renewal project is part of the Austin Water Renewing Austin Program. The Renewing Austin Program is an ongoing effort to replace, or upgrade deteriorated and aging water mains with a documented history of multiple breaks. These water mains are in poor condition and impact service delivery. In addition, the program coordinates and includes wastewater lines in poor condition and in need of replacement within the project area. Construction of this project began in May 2022. Due to unforeseen conditions beyond the contractor’s control, change orders to date have exhausted most of the original contingency. The wastewater portion of work is approximately 75% complete, but additional eight and 12-inch water mains, service lines to individual properties, manholes, and associated appurtenances are needed to complete the work. As a result of this, additional contingency is requested to fund the remaining work. This project is located within zip code 78731 (District 10). Cedar Hills Construction, LLC is located in Leander, Texas. Strategic Outcome(s): Health and Environment Item 11 # 22-3407 Water &Wastewater Commission: November 9, 2022 Council: December 1, 2022 AUTHORIZATION HISTORY AMOUNT DATE DESCRIPTION $4,676,368.50 3/24/2022 $467,636.85 3/24/2022 $66,000.00 3/24/2022 (Council) – Construction contract with Cedar Hills Construction, LLC (Council) – 10% Contingency (Administrative Authority) $635,455.28 12/1/2022 Proposed (Council) – Construction Contingency $5,845,460.63 Total Contract Authorization CONTRACT HISTORY AMOUNT $4,676,368.50 $351,820.00 $111,627.00 DATE DESCRIPTION …
Item 12 # 22-3409 Water &Wastewater Commission: November 9, 2022 Council: December 1, 2022 Posting Language Recommend approval to negotiate and execute an amendment to the professional services agreement with Halff Associates, Inc., for engineering services for the Fallwell Lane Capital Renewal project in the amount of $5,000,000, for a total contract amount not to exceed $8,000,000. MBE/WBE This amendment will be awarded in compliance with the requirements of 49 CFR Part 26 (Disadvantaged Business Enterprise Program) and City Code 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program). Current participation to date is 29.57% DBE. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Engineering Services, Shay Ralls Roalson Fiscal Note Funding in the amount of $500,000 is available in the Capital Budget of Austin Water for local match against a total grant of $5,000,000. Purchasing Language: Original contract was awarded through a qualifications-based selection process. Prior Council Action: August 3, 2017 – Council approved a professional services agreement with Halff Associates, Inc. for the Fallwell Lane Capital Renewal Project for a total contract amount of $3,000,000. Council Committee, Boards and Commission Action: November 9, 2022 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: On October 31, 2013, and again on October 30, 2015, flood waters severely damaged Fallwell Lane and threatened the raw water intake structure at Austin Energy’s substation, Sand Hill Electrical Center. Austin Water’s South Austin Regional Wastewater Treatment Plant in the area east of SH130 also suffered serious damage. Onion Creek flood waters inundated low areas as they flowed into the Colorado River. Bank erosion was severe, and extensive restoration and stabilization are required. Temporary measures have been put in place to allow local traffic to utilize Fallwell Lane. A permanent solution to reconstruct or realign key access roads, retrofit water intake structures, and stabilize berms and channels to guard against flood overflows from Onion Creek are needed to protect critical City infrastructure from future flood events. Based on the Preliminary Engineering Report, a decision was made to separate the project into two phases. Phase A will realign Fallwell Lane, relocate and extend water lines, and protect the Colorado Riverbank from damaging the adjacent Fallwell Lane caused by Onion Creek overflows. Phase B will Item 12 # 22-3409 Water &Wastewater Commission: November 9, 2022 Council: December 1, 2022 provide berms, levees, and floodwalls to protect critical …
Item 13 # 22-3389 Water &Wastewater Commission: November 9, 2022 Council: December 1, 2022 Posting Language Recommend approval of an ordinance amending the Fiscal Year 2022-2023 Public Works Department Operating Budget Special Revenue Fund (Ordinance No. 20220817-004) to accept and appropriate grant funds in an amount of up to $5,000,000.00 from the United States Federal Emergency Management Agency (FEMA) for the Texas COVID-19 Pandemic (DR4485) Hazard Mitigation Assistance grant program administered through the Texas Department of Emergency Management; and amending the Public Works Department Capital Budget (Ordinance No. 20220817-004) to transfer in and appropriate up to $5,000,000.00 for the Fallwell Lane, Sand Hill Energy Center, and the South Austin Regional Wastewater Treatment Plant Access and Flood Potential Mitigation project. Lead Department Public Works Department Client Department Austin Water Assistant Director of Engineering Services, Shay Ralls Roalson Fiscal Note Funding in the amount of $500,000 is available in the Fiscal Year 2022-2023 Capital Budget of Austin Water for the local match against a total grant of $5,000,000. A fiscal note is attached. Prior Council Action: May 19, 2022 – Council authorized the grant application via Resolution No. 20220519-030. Council Committee, Boards and Commission Action: November 9, 2022 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: On October 31, 2013, and again on October 30, 2015, flood waters severely damaged Fallwell Lane and threatened the raw water intake structure at Austin Energy’s substation, Sand Hill Electrical Center. Austin Water’s South Austin Regional Wastewater Treatment Plant in the area east of SH130 also suffered serious damage. Onion Creek flood waters inundated low areas as they flowed into the Colorado River. Bank erosion was severe and extensive restoration and stabilization are required. Temporary measures have been put in place to allow local traffic to utilize Fallwell Lane. A permanent solution to reconstruct or realign key access roads, retrofit water intake structures, and stabilize berms and channels to guard against flood overflows from Onion Creek is needed to protect critical City infrastructure from future flood events. The City was selected to receive federal grant funding for a flood control project that will protect critical infrastructure through the FEMA Hazard Mitigation Assistance grant program. This action also amends the Public Works Department capital budget by appropriating the one-time FEMA grant funds in the amount of up to $5,000,000.00. These funds will be used for the Fallwell Lane, Sand Hill Energy Center, …
Item 14 # 22-3385 Water &Wastewater Commission: November 9, 2022 Council: December 1, 2022 Posting Language Recommend approval of a resolution authorizing the issuance by Pilot Knob Municipal Utility District No. 2 of Unlimited Tax Bonds, Series 2022A, in a principal amount not to exceed $5,900,000. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Environmental, Planning & Development Services, Kevin Critendon Fiscal Note This item has no anticipated fiscal impact. Council Committee, Boards and Commission Action: November 9, 2022 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: Pilot Knob Municipal Utility District No. 2 (the “District”), a political subdivision of the State of Texas, was created under the laws of the State of Texas by House Bill No. 1756, Acts of the 82nd Texas Legislature, Regular Session (2011), codified as Chapter 8376, Texas Special District Local Laws Code (the “Enabling Legislation”), and operates under Chapters 49 and 54 of the Texas Water Code. The Enabling Legislation became effective May 23, 2011, and created the District, subject to the consent of the City of Austin (the “City”) to the creation. The City consented to the creation of the District by Council action taken March 22, 2012 (the “Consent Ordinance”) and under the terms of the Consent Agreement among the City, the District, and Carma Easton LLC, a Texas limited liability company (the “Developer”) dated effective as of April 13, 2012 (the “Consent Agreement”). The City and the District entered into a Strategic Partnership Agreement dated as of June 5, 2012 (as amended, the “SPA”), as authorized by Section 43.0751, Texas Local Government Code, which sets forth the terms and conditions of the City’s annexation of the land within the District and on which the District will continue to exist as a limited district, Pilot Knob Limited District No. 2 (the “Limited District”), in accordance with Section 43.0751, Texas Local Government Code, and the Enabling Legislation following the City’s full-purpose annexation of the land within the District as provided in Consent Agreement and the SPA. The District, which currently contains 557.187 acres of land, is located within the extraterritorial jurisdiction of the City in southeast Travis County, Texas. The District is located approximately eight miles southeast of the City’s downtown, about 1 mile east of McKinney Falls Parkway, about a half mile west of U.S. Highway 183, and just west of FM 1625. …
Item 15 # 22-3387 Water &Wastewater Commission: November 9, 2022 Council: December 1, 2022 Posting Language Recommend approval of a resolution authorizing the issuance by Pilot Knob Municipal Utility District No. 3 of Unlimited Tax Bonds, Series 2022A, in the amount of $13,000,000. Lead Department Financial Services Department Fiscal Note This item has no fiscal impact. Client Department Austin Water Assistant Director of Environmental, Planning & Development Services, Kevin Critendon Council Committee, Boards and Commission Action: November 9, 2022 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: Pilot Knob Municipal Utility District No. 3 (“District”), a political subdivision of the State of Texas, was created under the laws of the State of Texas by House Bill No. 1758, Acts of the 82nd Texas Legislature, Regular Session (2011), codified as Chapter 8377, Texas Special District Local Laws Code (“Enabling Legislation”), and operates under Chapters 49 and 54 of the Texas Water Code. The Enabling Legislation became effective May 25, 2011, and created the District, subject to the consent of the City of Austin (“City”). The City consented to the creation of the District by Council action taken March 22, 2012 (“Consent Ordinance”) and under the terms of the April 13, 2012 Consent Agreement among the City, the District, and Carma Easton LLC, a Texas limited liability company (“Developer”). The City and the District entered into a Strategic Partnership Agreement dated as of June 4, 2012 (“SPA”), as authorized by Section 43.0751, Texas Local Government Code. The SPA sets forth the terms and conditions of the City’s annexation of the land within the District and frames the terms by which the District will continue to exist as a limited district, Pilot Knob Limited District No. 3, following the City’s full-purpose annexation of the land within the District as provided in Consent Agreement and the SPA. The District, which currently contains 677.567 acres of land, is within the extraterritorial jurisdiction of the City in southeast Travis County, Texas. The District is approximately eight miles southeast of the City’s downtown, adjacent to the east side of McKinney Falls Parkway and approximately one mile west of U.S. Highway 183. An extension of William Cannon Drive, the initial phases of which are under construction, bisects the District in an east-west direction. Cottonmouth Creek traverses the District in a north-south direction. The Austin-Bergstrom International Airport is approximately four miles to the northeast …
Item 16 # 22-3369 Water &Wastewater Commission: November 9, 2022 Council: December 1, 2022 Posting Language Recommend approval for Service Extension Request No. 5575 for wastewater service to a 0.62-acre tract located at 10802 D K Ranch Road within the Drinking Water Protection Zone, the City’s Limited Purpose Jurisdiction and Austin Water’s service area. Lead Department Austin Water Client Department Austin Water Assistant Director of Environmental, Planning & Development Services, Kevin Critendon Fiscal Note There is no anticipated fiscal impact. Prior Council Action October 14, 2021 - Karanam Subdivision (SER-5067) was approved by Council on a 10-0 vote Council Committee, Boards and Commission Action October 19, 2022 - Recommended by the Environmental Commission on a 9-0 vote. November 9, 2022 - To be reviewed by the Water and Wastewater Commission. Additional Backup Information The Karanam Subdivision project consists of approximately 0.62 acres of land located at 10802 D K Ranch Road (the “Property”). The Property is located entirely within the City of Austin’s (the “City”) Limited Purpose Jurisdiction, Impact Fee Boundary, Austin Water’s service area for wastewater, the Drinking Water Protection Zone, and the Bull Creek Watershed. A map of the property location is attached. Applicant: Guru Prasad Karanam (the “Owner”) is proposing to develop approximately two single-family homes. The Owner requested that the City provide wastewater utility service to the Property as proposed in Service Extension Request (SER) No. 5575. The Property is currently developed with an existing single-family home served by an on-site sewage facility (OSSF) and receives City of Austin retail water service. The Owner is proposing to subdivide the Property into two lots and will abandon the existing OSSF. Austin Water will provide retail water service to each proposed single-family home. City Code § 25-9-35 requires City Council approval for this SER because the Property is located within the Drinking Water Protection Zone and outside the City’s full-purpose corporate limits. The City will not cost participate on this project. City Council on October 14, 2021, approved SER-5067 for wastewater service to the Property; however, the previously approved SER expired since the Owner did not submit a development application within the 180-day expiration window (LDC 25-9-39). The proposed development under this current request is identical to the previous request. Item 16 # 22-3369 Water &Wastewater Commission: November 9, 2022 Council: December 1, 2022 Infrastructure Improvements: To serve the Property, the Owner will be required to construct approximately …
Item 17 # 22-3442 Water &Wastewater Commission: November 9, 2022 Council: December 8, 2022 Posting Language Recommend approval to negotiate and execute a cost participation agreement with Kor Real Estate Partners, LLC for the City to reimburse the developer for an amount not to exceed $4,680,000.00 for costs associated with the design and construction of an oversized water main and appurtenances related to Service Extension Request No. 5206 that will provide water service to a proposed mixed- use development located at 4400 E. SH 71. Lead Department Austin Water Client Department Austin Water Assistant Director of Environment, Planning and Development Services, Kevin Critendon Fiscal Note Funding is available in the Fiscal Year 2022-2023 Capital Budget of the Austin Water Utility Council Committee, Boards and Commission Action November 9, 2022 - To be reviewed by the Water & Wastewater Commission Additional Backup Information The Barkley Meadows project consists of approximately 43.91 acres of land located at 4400 E. SH 71 (the “Property”). The Property is located entirely within the City of Austin’s (the “City”) 2-Mile Extra- Territorial Jurisdiction, Impact Fee Boundary, Austin Water’s service area for water, the Desired Development Zone, and the Dry South and Onion Creek Watersheds. A map of the property location is attached. Kor Real Estate Partners, LLC (the “Applicant”) is proposing to develop approximately 450 multi- family units and approximately 165 single family residences. The Applicant requested that the City provide water utility service to the Property as proposed in Service Extension Request (SER) No. 5206. Austin Water will also provide retail wastewater service to the Property. In accordance with Chapter 25-9 of the City Code, the City has asked the Applicant to oversize the water main in order to serve additional properties within the Central water pressure zone consistent with the City’s long range planning goals for this area. If approved by City Council, the City will cost participate in this construction project only to the extent of the City’s proportionate share of the oversized main. The proposed oversized improvements include construction of approximately 11,755 feet of 24-inch water transmission main from the existing 24-inch water transmission main located in Ross Road, west along E. SH 71 to the subject tract, southwest through the subject tract, northwest towards SH 130, and then south-southwest along SH 130 to the existing 24-inch water transmission main located in Pearce Lane. The City will reimburse the Applicant for an …
Item 2 # 22-3403 Water & Wastewater Commission: November 9, 2022 Council: December 1, 2022 Posting Language Recommend approval to award and execute a construction contract with Matous Construction Ltd., for Walnut Creek Wastewater Treatment Plant (WWTP) Gas Scrubber Systems Renewal project in the amount of $6,375,000 plus a $637,500 contingency, for a total contract amount not to exceed $7,012,500. (District 1) MBE/WBE This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 6.09% MBE and 1.34% WBE participation. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Engineering Services, Shay Ralls Roalson Fiscal Note Funding is available in the Capital Budget of Austin Water Purchasing Language Lowest responsive bid of two bids received through a competitive Invitation for Bid solicitation. A complete solicitation package, including a tabulation of the bids received, is available for viewing, is available for viewing on the City’s Financial Services, website, Austin Finance Online. Link: Solicitation Document. Prior Council Action N/A Council Committee, Boards and Commission Action November 9, 2022 - To be reviewed by the Water & Wastewater Commission Additional Backup Information The Walnut Creek Wastewater Treatment Plant (WWTP) was originally built in 1977 and receives wastewater flow from Austin Water's wastewater collection system. Over the years, the treatment plant has undergone numerous improvements and upgrades to modernize treatment methods as well as expand treatment capacity to 75 million gallons per day (MGD). Treated plant effluent is discharged into the Colorado River. A portion of the treated effluent is used for non-potable water (NPW) on the plant site and supplies much of the City’s Reclaimed Water program including irrigation and cooling towers. This project is needed to improve safety in the chlorination and dechlorination buildings. Walnut Creek WWTP uses chlorine gas for disinfection and sulfur dioxide gas for dechlorination. The project consists of improvements to scrubbing and general ventilation at both the chlorination and dechlorination buildings. Improvements to the chlorine building include the replacement of the Item 2 # 22-3403 Water & Wastewater Commission: November 9, 2022 Council: December 1, 2022 emergency chlorine gas scrubber, extending scrubbing to the chlorination room, and various other ventilation improvements. Improvements to the sulfur dioxide (dechlorination) building include adding a second blower to the existing sulfur dioxide scrubber and other ventilation improvements. The project also includes improvements to electrical …
Item 3 # 22-3405 Water &Wastewater Commission: November 9, 2022 Council: December 1, 2022 Posting Language Recommend approval to award and execute a construction contract with Matous Construction, Ltd., for the Wild Horse Ranch Wastewater Treatment Plant (WWTP) Expansion project in the amount of $69,530,500 plus a $6,953,050 contingency, for a total contract amount not to exceed $76,483,550. (District 1) MBE/WBE This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 9.16% MBE and 1.65% WBE participation. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Engineering Services, Shay Ralls Roalson Fiscal Note Funding is available in the Capital Budget of Austin Water Purchasing Language Lowest responsive bid of two bids received through a competitive Invitation for Bid solicitation process. A complete solicitation package, including a tabulation of the bids received, is available for viewing, is available for viewing on the City’s Financial Services, website, Austin Finance Online. Link: Solicitation Document. Prior Council Action N/A Council Committee, Boards and Commission Action November 9, 2022 - To be reviewed by the Water & Wastewater Commission Additional Backup Information The Wild Horse Ranch Wastewater Treatment Plant (WWTP) was constructed in 2004 and is rated at a 0.75 million gallons per day (MGD) capacity to serve Northeast Austin, including the Harris Branch, Gilleland Creek, and portions of Wilbarger Creek basins. Due to increased growth in the service area and more stringent regulatory requirements, the plant must be expanded and upgraded. This project will expand the plant from 0.75 MGD to 2.25 MGD and convert from a conventional treatment process to a biological nutrient removal treatment process to meet more stringent effluent requirements. The project includes a new headworks, additional aeration basins, new clarifiers, new pump stations, new filters, new ultraviolet disinfection, new sludge handling facilities, new odor control, a new administration building, and a new electrical building. Also included are major improvements to the existing treatment plant including improvements to the influent lift station, aeration basins, blowers, and pump stations. Item 3 # 22-3405 Water &Wastewater Commission: November 9, 2022 Council: December 1, 2022 This item includes six allowances. The allowance of $555,500 will be used for the equipment for the Supervisory Control and Data Acquisition (SCADA) top end and control room. The allowance of $120,000 will be used for the security equipment. The …
Item 4 # 22-3406 Water &Wastewater Commission: November 9, 2022 Council: December 1, 2022 Posting Language Recommend approval to execute and negotiate an agreement with Texas Gas Service (Texas Gas), for the installation of a natural gas pipeline and service connection to the Rock Harbour Lift Station, in coordination with the Rock Harbour Lift Station Improvements project, in the amount of $100,991. (District 10) MBE/WBE This contract will be awarded as a sole source as provided in Chapter 252 of the Texas Local Government Code and is exempt from City Code Chapter 2-9A Minority Owned and Women Owned Business Enterprise Procurement Program. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Engineering Services, Shay Ralls Roalson Fiscal Note Funding is available in the Capital Budget of Austin Water Purchasing Language This is a sole source contract. Prior Council Action N/A Council Committee, Boards and Commission Action November 9, 2022 - To be reviewed by the Water & Wastewater Commission Additional Backup Information The requested action is for Council to authorize a contract with Texas Gas Service, which has been procured under authority of Section 252.022(a) (7) (C) of the Texas Local Government Code as a sole source procurement. As part of the Rock Harbour Lift Station Improvements project, a new permanent natural gas generator will be installed to mitigate risk from power outages and provide a back-up power source. To provide natural gas to this on-site generator, a new natural gas distribution pipeline and service connection is necessary. Texas Gas is the sole provider of natural gas in the area. The associated construction at the lift station, including installation of a new permanent natural gas generator, is underway as part of the Rock Harbour Lift Station Improvements project. The requested Agreement with Texas Gas will facilitate the construction of the natural gas lines to the Rock Harbour Lift Station. Approval of this Agreement will enable Austin Water to improve wastewater system resilience, mitigate risk associated with future emergency weather conditions, and provide electrical resiliency. Item 4 # 22-3406 Water &Wastewater Commission: November 9, 2022 Council: December 1, 2022 This project is located within zip code 78726 (District 10). Strategic Outcome(s) Health and Environment
Item 5 # 22-3424 Water &Wastewater Commission: November 9, 2022 Council: December 1, 2022 Posting Language Recommend approval to execute and negotiate a professional services agreement with CDM Smith Inc., (staff recommendation) or one of the other qualified respondents for Request for Qualifications Solicitation No. CLMP340 to provide engineering services for the Upper Tannehill Stormwater Improvements & Wastewater Interceptor Phase 1 project in an amount not to exceed $3,500,000. (District 1, District 4) MBE/WBE This contract will be awarded in compliance with City Code Chapter 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 15.80% MBE and 15.80% WBE participation. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Engineering Services, Shay Ralls Roalson Fiscal Note Funding is available in the Capital Budget of Austin Water and the Watershed Protection Department Purchasing Language Staff recommendation is the most qualified firm out of three firms evaluated through the City’s qualification-based selection process. A complete solicitation package is available for viewing, is available for viewing on the City’s Financial Services, website, Austin Finance Online. Link: Solicitation Document. Prior Council Action N/A Council Committee, Boards and Commission Action November 9, 2022 - To be reviewed by the Water & Wastewater Commission Additional Backup Information The Watershed Protection Department has identified the Tannehill Branch Creek Watershed as a priority for water quality improvements. Projects implemented in this watershed will emphasize removal of nutrients and suspended solids and improved stream hydrology and riparian habitat. Existing impoundments at the Bartholomew District Park and Morris Williams Golf Course can be retrofitted to serve as regional stormwater control measures. Benefits provided by these proposed improvements include enhanced water quality treatment, baseflow restoration, erosion mitigation, and flood risk reduction. In addition, Austin Water has reviewed its existing infrastructure in the project area and determined that its existing Upper Tannehill interceptor merits replacement based on capacity and condition Item 5 # 22-3424 Water &Wastewater Commission: November 9, 2022 Council: December 1, 2022 considerations. This existing interceptor, installed in 1959, consists of a 24-inch reinforced concrete pipe primarily located along the Tannehill Branch creek channel and overbanks. The existing interceptor needs to be upsized to meet the current and anticipated long-range capacity needs for this portion of the wastewater collection system. This contract will provide engineering services to design and implement regional stormwater control measures and replace aging wastewater infrastructure. The stormwater …
