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Aug. 12, 2020

Agenda original pdf

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Special Meeting of the ZERO WASTE ADVISORY COMMISSION August 12, 2020, 3:00 pm Zero Waste Advisory Commission to be held on August 12, 2020, at 3:00 P.M. with Social Distancing Modifications. Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance by noon Tuesday, August 11th. All public comment will occur at the beginning of the meeting. To speak remotely at the August 12th Zero Waste Advisory Commission Meeting, residents must: • Call or email the board liaison at (512) 974-2435 or Dwight.Scales@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker's name, the item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. • Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. • Speakers must call in at least 15 minutes before meeting start to speak, late callers will not be accepted and will not be able to speak. • Speakers will be placed in a queue until their time to speak. • Handouts or other information may be emailed to Dwight.Scales@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live • The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Dwight Scales in the Austin Resource Recovery Department, at 512-974-2435, for additional information; TTY users’ route through Relay Texas at 711. For more information on the Zero Waste Advisory Commission, please contact Dwight Scales at 512- 974-2435 ZERO WASTE ADVISORY COMMISSION August 12, 2020, at 3:00 P.M. VIDEO CONFERENCE AGENDA Gerry Acuna Jonathan Barona Ian Steyaert Cathy Gattuso Melissa Rothrock Lisa Barden Amanda Masino Kaiba White Janis Bookout CURRENT COMMISSION MEMBERS: CALL TO ORDER 2. NEW BUSINESS Revision by Zack Baumer 3. STAFF BRIEFINGS 1. APPROVAL OF July 17, 2020, Special Meeting …

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Aug. 12, 2020

3a. Director's Report original pdf

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To: From: Zero Waste Advisory Commission Ken Snipes Director Austin Resource Recovery Date: August 12, 2020 Subject: Director’s Monthly Report to the Zero Waste Advisory Commission Recycling Residual Rate The last recorded recycling residual rate was 17.29% Austin Resource Recovery and both vendors agreed to cancelling the Spring 2020 Recycling audit due to the COVID-19 pandemic. An early Fall 2020 Recycling audit is still scheduled US Plastics Pact The City of Austin intends to join the U.S. Plastics Pact as a Not-for-Profit Activator, which will formally launch later this summer. Organized by The Recycling Partnership, the Ellen MacArthur Foundation, and World Wildlife Fund, the U S. Plastics Pact is a collaboration that will bring together companies, government entities, NGOs, researchers, and other stakeholders to work collectively toward a common vision of a circular economy for plastics, as outlined by the Ellen MacArthur Foundation’s New Plastics Economy. This vision aims to ensure that plastics never become waste by eliminating the plastics we do not need, innovating to ensure that the plastics we do need are reusable, recyclable, or compostable, and circulating all the plastic items we use to keep them in the economy and out of the environment. The City of Austin joined the New Plastics Economy Global Commitment in 2018. More information is available in the activator packet. Economic Impact Study Update Austin Resource Recovery commissioned TXP, Inc. through a Master Agreement to update its 2015 study of the economic impact of recycling and reuse-related in Austin. The study scope was broadened to include a wider definition of industry activities that are recycling and reuse-related. Based on the new definition, in the past 5 years, total direct Austin circular economy employment rose from 2,670 to 3,156, while direct payroll climbed from $74.5 million to $165.8 million. The total current economic impact of the sector, including indirect and induced impacts, is $1.1 billion in economic activity and the support of approximately 6,300 jobs. The study also included recommendations to increase the economic impact of the sector, which has been provided to the Zero Waste Master Plan consultants for review and incorporation as appropriate into the Master Plan Update. The new study is now available online. ARR Solicitations Update As of July 22, 2020 ZWAC Meeting August 12, 2020 Upcoming Solicitations Under Development (in alphabetical order): 1. Education, Cleanup, and Beautification Services: RFP – Contractors qualified to provide education, cleanup, and beautification …

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Aug. 12, 2020

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2a. Office of Sustainability Community Climate Plan 2020 Revision by Zack Baumer original pdf

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2020 Austin Climate Equity Plan August 12th, 2020 Thank you for having us ● We’ve been revising the Community Climate Plan ● First Draft Recommendations out now ● Draft for Public Comment in August ● Council in October ● We’re looking for your: ○ Comments ○ Areas of Interest ○ Pledge of Support There is an opportunity in this moment Convergence driving Change COVID-19 → Economic Devastation Black Lives Matter Climate Change What people actually want: ● Good jobs and training for new industries ● To be healthy ● Safety in all places for all ● Vibrant community ● Clean environment Existing Initiatives moving in this direction: ● Austin Civilian Conservation Corps ● Green Jobs Grants “The pandemic” is a portal, a gateway between one world and the next. We can choose to walk through it, dragging the carcasses of our prejudice and hatred, our avarice, our data banks and dead ideas, our dead rivers and smoky skies behind us. Or we can walk through lightly, with little luggage, ready to imagine another world. And ready to fight for it. - Arundhati Roy How was this plan created? • 24 City Staff • 120 Community Members (NGO, Govt, Business) • 12 Ambassadors • 4 Equity Trainings • 5 Community Workshops (over 250 attendees) • 14 Steering Committee • 60+ Advisory Group Meetings Meetings • 50+ Interviews by Ambassadors Steering Committee Members Co-Chairs Mayuri Raja, AZAAD, Google Shane Johnson, Sierra Club Katie Coyne, Asakura Robinson Susana Almanza, PODER Joep Meijer, Citizen Jim Walker, Univ. of Texas Rocio Villalobos, Equity Office Drew Nelson, Mitchell Foundation Rodrigo Leal, Navigant Consulting Rene Renteria, Citizen Kaiba White, Public Citizen Lauren Peressini, Sunrise Movement Shawanda Stewart, Huston-Tillotson Univ. Kenneth Thompson, Solar Austin Ben Leibowicz, Univ. of Texas Suzanne Russo, Pecan Street Inc. Pooja Sethi, Sethi Law Darien Clary, AISD Alberta Phillips, Joint Sustainability Committee, ECHO Also: Nakia Winfield, Brandi Clark Burton, Kurt Stogdill 2015 Community Climate Plan Adopted by Council in June 2015 Electricity & Natural Gas Transportation & Land Use Materials & Waste Management 135 qualitative actions directed at departments 2017 Travis County Carbon Footprint 12.5 million metric tons carbon dioxide-equivalent Industrial Processes Our Commitment to Climate Equity Climate Change Racial Equity Eliminate the use of fossil fuels for energy & transportation Energy efficiency Renewable energy Less dependence on cars Electric vehicles • • • • • More trees & natural spaces Healthier consumer choices …

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July 17, 2020

Agenda original pdf

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Special Meeting of the ZERO WASTE ADVISORY COMMISSION July 17, 2020, 10:00 A.M. Zero Waste Advisory Commission to be held on July 17, 2020, at 10:00 A.M. with Social Distancing Modifications. Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance by noon Thursday, July 16th. All public comment will occur at the beginning of the meeting. To speak remotely at the July 17th Zero Waste Advisory Commission Meeting, residents must: • Call or email the board liaison at (512) 974-1931 or Jaime.Germany@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker's name, the item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. • Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. • Speakers must call in at least 15 minutes before meeting start to speak, late callers will not be accepted and will not be able to speak. • Speakers will be placed in a queue until their time to speak. • Handouts or other information may be emailed to Jaime.Germany@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live • The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Jaime Germany in the Austin Resource Recovery Department, at 512-974-1931, for additional information; TTY users’ route through Relay Texas at 711. For more information on the Zero Waste Advisory Commission, please contact Jaime Germany at 512- 974-1931 ZERO WASTE ADVISORY COMMISSION July 17, 2020, at 10:00 A.M. VIDEO CONFERENCE AGENDA CURRENT COMMISSION MEMBERS: Gerry Acuna Jonathan Barona Ian Steyaert Cathy Gattuso Melissa Rothrock Lisa Barden Amanda Masino Kaiba White Janis Bookout CALL TO ORDER 2. NEW BUSINESS 1. APPROVAL OF June 12, 2020, Special Meeting Minutes a) Discussion and Action: Collection services …

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July 17, 2020

3a. Director's Report original pdf

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To: From: Zero Waste Advisory Commission Ken Snipes Director Austin Resource Recovery Date: July 17, 2020 Subject: Director’s Monthly Report to the Zero Waste Advisory Commission Recycle Reuse Drop Off Center (RRDOC) As of Friday, July 3rd, the Recycle and Reuse Drop Off Center has temporarily closed due to concerns over the increasing number of Covid-19 cases. For Household Hazardous Waste, the RRDOC staff continues to offer a no-contact home pickup option to the City of Austin residents to prevent this material from entering the waste stream. We have multiple staff members working to pick up as many of the requests as possible in a safe, timely fashion. ARR Solicitations Update As of June 25, 2020 ZWAC Meeting July 17th, 2020 Upcoming Solicitations Under Development (in alphabetical order): 1. Education, Cleanup, and Beautification Services: RFP – Contractors qualified to provide education, cleanup, and beautification services that benefit the public by improving Austin’s environment and aesthetics through a variety of programs and providing resources and education that inspire Austin residents toward effective environmental stewardship. Link to current contract. 2. Electronics Recycling: IFB – Contractor to pick up, transport, and recycle computers, monitors, televisions, and other devices that operate using electrical parts in an environmentally sound manner. Link to current contract. 3. Post-Disaster Debris Removal Services: RFP – Contractor to provide emergency debris removal services in accordance with Federal Emergency Management Administration (FEMA) guidelines. No existing contract. 4. Post-Disaster Debris Monitoring Services: RFP – Contractor to provide emergency field debris monitoring services to include management and accounting services for monitoring the recovery efforts of the City’s Post Disaster Debris Removal Contractor. No existing contract. Solicitations Expected to be Posted Within the Next 90 Days: 1. Daily Drop-Off of Material Collected Through Dumpster or Roll-Off Service: IFB – Contractor to receive daily collections of bulk materials from the City at their disposal facility or landfill. No existing contract. Published Solicitations: 1. Recycling Processing for Non-Curbside Collections: IFB 1500 SLW1043 – This posted on June 15, 2020 and closes on July 7, 2020. Contractor to provide single-stream recyclable material processing and marketing services to sort, process, store, market, and sell single-stream recyclable material. The Contractor shall be responsible for picking up the recyclable material collected at the Recycle and Reuse Drop-off Center and receiving the recyclable material collected by ARR from City facilities. This is replacing two contracts: In-House Recycling and RRDOC Recycling. Solicitations …

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July 17, 2020

2a. Collection services for City facilities RCA original pdf

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Item 20-2372 Posting Language ..Title Authorize award of two multi-term contracts with Texas Disposal Systems, Inc. and Balcones Recycling Inc., to provide trash, recycling, and organics collection services for City facilities, each for up to five years for total contract amounts not to exceed $7,500,000, divided between the contractors. (Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established). ..Body Lead Department Purchasing Office. Client Department(s) All City Departments. Fiscal Note Funding in the amount of $250,000 is available in the Fiscal Year 2019-2020 Operating Budget of various City departments. Funding for the remaining contract terms is contingent upon available funding in future budgets. Purchasing Language: The Purchasing Office issued an Invitation for Bids (IFB) 1500 SLW1035 for these services. The solicitation issued on March 9, 2020 and it closed on April 7, 2020. Of the three offers received, the recommended contractors submitted the lowest responsive offers. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. Prior Council Action: For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov NOTE: Respondents to this solicitation, and their representatives, shall continue to direct inquiries to the solicitation’s Authorized Contact Person: Shawn Willett, at 512-974-2021 or shawn.willett@austintexas.gov. Council Committee, Boards and Commission Action: July 13, 2020 – To be reviewed by the Electric Utility Commission. July 15, 2020 – To be reviewed by the Water and Wastewater Commission. July 17, 2020 – To be reviewed by the Zero Waste Advisory Commission. Additional Backup Information: These contracts will provide collection, transportation, processing, and disposal of refuse, recycling, brush, and compostable materials generated by City facilities including all dumpsters/containers, staff, labor, vehicles, and equipment. The contractors will also cover additional collection needs for City co-sponsored events. Per the direction of the City Council on February 20, 2020, none of the waste from these contracts will be disposed of at the Austin Community Landfill. Austin Resource Recovery does not provide waste collection services to City facilities due to the type of equipment required. Under these contracts, most collection containers will be serviced on a weekly basis, with some sites …

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July 17, 2020

2b. Overpass and under bridge clean-up services RCA original pdf

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Item 20-2452 Posting Language ..Title Authorize negotiation and execution of a multi-term contract with Relief Enterprise of Texas, Inc., to provide cleanup services for overpasses, under bridges, and in the transportation right of way, for up to three years for a total contract amount not to exceed $1,725,000. (Notes: This procurement was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this procurement, there were no subcontracting opportunities; therefore, no subcontracting goals were established). ..Body Lead Department Purchasing Office. Client Department(s) Austin Resource Recovery; Austin Transportation Department; Public Works. Fiscal Note Funding in the amount of $95,833 is available in the Fiscal Year 2019-2020 Operating Budget of various City departments. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Exempt – Services performed by blind or severely disabled persons. Prior Council Action: For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov or to Sandy Wirtanen, at 512-974-7711 or sandy.wirtanen@austintexas.gov. Council Committee, Boards and Commission Action: July 17, 2020 – To be reviewed by the Zero Waste Advisory Commission. Additional Backup Information: The contract will provide for the removal of debris and cleanup services under bridge overpasses and in the transportation right of way throughout the City. The primary goal is to ensure the public right of way is clean and safe for all residents and not to remove any individuals who may be camping at the underpass locations. The contract will allow the City to continue these important cleanup services at locations underneath Interstate 35, US 183, Loop 1, and US 290, as well as at other areas in the public right of way as they are identified. State law allows political subdivisions to substitute services available from blind or disabled persons for those which could be purchased from private business without securing competitive bids (Texas Human Resources Code, Section 122.017 and Texas Local Government Code Section 252.022(a)(13)). Contract Detail: Contract Term Initial Term Optional Extension 1 Optional Extension 2 TOTAL Note: Contract Authorization amounts are based on the City’s estimated annual usage. Strategic Outcome(s): Health and the Environment. Contract Authorization $ 575,000 $ 575,000 $ 575,000 $1,725,000 Length of Term 1 yr. 1 yr. 1 yr. 3 yrs. ..Strategic Outcome(s)

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2c. Update on the FY 21 Proposed Budget Presentation original pdf

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FY21 Proposed Budget Presentation July 17, 2020 Presentation Topics • Clean Community Fee Overview – Clean Community Fee FY20 Budget Amendment • Curbside Collection Services Overview – Curbside Services Cost of Service – Curbside Collection Customers – Trash Cart Distribution • FY21 Proposed Budget – Budget by Strategic Outcome – Proposed Rate Changes – Fund Summary – Top 10 Budgeted Expense Categories – Capital Improvement Plan July 17, 2020 Zero Waste Advisory Commission 2 Clean Community Fee Purpose • Clean Community Fee is established by ordinance to provide litter and nuisance abatement, street cleaning, household hazardous waste disposal, and the implementation and enforcement of the URO • Billed to all residential and commercial customers in the city including apartment complexes and other multi-family customers • Clean Community Customer Count (as of May 2020) ‒ Residential – 409,776 customers ‒ Commercial – 25,796 customers • No change in rate for FY21 July 17, 2020 Zero Waste Advisory Commission 3 FY20 Clean Community Fee Budget Amendment Increase levels of street sweeping services – Additional crews and equipment for enhanced street sweeping $1,972,100 Increase levels of community litter abatement – Targeted team within ARR for citywide service enhancements – Partnership with Public Works on rights-of-way – Expanded Violet Bag service level – Parks grounds litter abatement – Downtown Austin Community Court partnership $538,500 $200,000 $252,500 $125,000 $181,200 Total: $3,269,300 Total FTE: 12 July 17, 2020 Zero Waste Advisory Commission 4 Curbside Collection Services • Supported by Trash Cart Fees – Trash Collection • Residential 208,992 (as of May 2020) • Commercial 3,274 (as of May 2020) Trash Cart Customers Commercial 2% Residential 98% July 17, 2020 Zero Waste Advisory Commission 5 Curbside Collection Trash Cart Size Distribution Residential Trash Cart Size Jan 2016 Jan 2017 Jan 2018 Jan 2019 Jan 2020 24 gallon 32 gallon 64 gallon 96 gallon Trash Cart Size 24 gallon 32 gallon 64 gallon 96 gallon 7% 22% 59% 12% 12% 25% 52% 11% 8% 23% 57% 12% 14% 26% 50% 10% 9% 24% 55% 12% 15% 27% 48% 10% 10% 24% 54% 12% 16% 27% 47% 10% FY 2021 Projected FY 2022 Projected FY 2023 Projected FY 2024 Projected FY 2025 Projected 5% 22% 60% 13% 11% 25% 53% 11% July 17, 2020 Zero Waste Advisory Commission 6 Curbside Collection Services • Supported by Base Customer Fee – Recycling Collection – Yard Trimming and Organics Collection – Brush …

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July 17, 2020

2d. Update on the Universal Recycling Ordinance Multi-Family Recycling Capacity Increase original pdf

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Multifamily Recycling Capacity Increase April 2019 Jason McCombs, Program Manager City of Austin | Austin Resource Recovery austinrecycles.com Multifamily Capacity Increase Amendment ZWAC and City Council approved amendments to department administrative rules in September and October 2019 Amendments start October 1, 2020. Key amendment components: → Onsite recycling sufficient to avoid overflowing → Recycling container size increased to 24 gal/unit or 1:1 ratio with trash Multifamily Recycling Capacity Increase Multifamily Capacity Increase Amendment Solid Waste Services Administrative Rules 8.5 - Capacity and Diversion Performance Standards 8.5.1.1.2 Multifamily properties—Beginning on October 1, 2020, Responsible Parties shall ensure that onsite recycling services are sufficient to accommodate the regular accumulation of recyclables and avoid overflowing containers by having, at a minimum, one of the following: 8.5.1.1.2.1 Twenty-four gallons of recycling capacity per dwelling unit per week; or An equal 1:1 ratio of landfill trash to recycling capacity. 8.5.1.1.2.2 Multifamily Recycling Capacity Increase Planned Multi-family Outreach Pre-Pandemic → Direct mailers to multifamily properties across the city → Print advertisement in Windows Magazine (trade publication) → Social media outreach targeting multifamily properties and residents → Rebate to assist early adopters of the requirements → Collaborative meetings with trade associations and property owners → Outreach scheduled to peak in spring 2020 and maintain through summer 2020 Multifamily Recycling Capacity Increase City Guidance on Communications In March 2020, City Communications asked all departments delay communications not directly related to or able to support successful communication about COVID-19 Multifamily Recycling Capacity Increase City and Department Pandemic Outreach Multifamily Recycling Capacity Increase Multi-family Outreach Moving Foward → Pandemic sensitive messaging → Direct mailers to multifamily properties across the city before October 2020 → Print and social media outreach targeting multifamily properties and residents before October 2020 → Virtual site assessments options and technical assistance for property managers → New staff focused on multifamily community engagement → Provide messaging with a focus on providing resources to reach compliance Next Steps Staff is actively moving forward with developing education and outreach aligned with a implementation date of October 1, 2020. City staff will observe administrative rule 8.12.3, which states: In the twelve months following the commencement of effective dates, City staff will not enforce fines, unless the property fails to make a good faith effort, as determined by the Director, to comply. Multifamily Recycling Capacity Increase Jason McCombs | Program Manager City of Austin | Austin Resource Recovery | Strategic Initiatives …

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July 17, 2020

Approved Minutes original pdf

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Zero Waste Advisory Commission Meeting Minutes July 17th, 2020 The Special Meeting of the Zero Waste Advisory Commission convened through Video Conference on Friday, July, 17th, 2020, due to COVID-19 Disaster Declaration for all Texas Counties. The following are the meeting highlights. For detailed information please visit: https://austintx.new.swagit.com/videos/73782 CALL TO ORDER Chair Acuna called the Commission Meeting to order at 10:06 am Board Members in Attendance: Gerry Acuna, Cathy Gattuso, Ian Steyaert, Kaiba White, Amanda Masino, Jonathan Barona, Melissa Rothrock Board Members not in Attendance: Lisa Barden, Janis Bookout (Membership pending), Staff in attendance via WebEx: Ken Snipes, Jaime Germany Terry, Victoria Rieger, Gena McKinley, Tammie Williamson, Richard McHale, Mike Turner, Dwight Scales, Jason McCombs, Donald Hardee, Amy Slagle, Ron Romero, and Brent Paige Staff in attendance over the phone: None Speakers: Adam Gregory Chair Acuna opened with comments, Item passed Unanimously 2. NEW BUSINESS 1. APPROVAL OF June 12th, 2020 SPECIAL MEETING MINUTES Chair Acuna entertained a motion to approve the June 12th, 2020 minutes. Commissioner Ian Steyaert made the first motion for approval of the minutes. A second motion was provided by Commissioner Cathy Gattuso. a. Speaker Adam Gregory spoke about fielding questions if fellow council members needed any. • There were no questions from the council currently b. Unanimous vote resulting in Yea 2a Discussion and Action – Collection services for City Facilities RCA Victoria Rieger (Financial Division Service Manager ARR) presented a comprehensive update on the Collection services for City Facilities RCA. ARR is seeking a favorable recommendation for two multiterm contracts with Texas Disposal Systems and Balcones Recycling. These contracts are to provide garbage, recycling, and organics collection for the City of Austin Facilities. Commissioner Amanda Masino had a question on why two vendors were on one contract? Response Ron Romero (Division Manager) explained the setup of the solicitation was open to various vendors to provide bids on trash, disposal, and recycling services. Through the process of solicitation, purchasing reviewed the submitted bids. The lowest bidder for recycling services was Balcones Recycling. The lowest bid for trash and organics services was Texas Disposal Systems. Chair Gerry Acuna had a follow-up question asking if assuming there is a default by either one of the contractors, does having one contract cause and issue or are there two separate agreements based on the respective numbers that were submitted by them? Response: Brent Paige (Financial Manager ARR) explained that …

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June 12, 2020

Agenda original pdf

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Special Meeting of the ZERO WASTE ADVISORY COMMISISON JUNE 12, 2020 1:00 P.M. Zero Waste Advisory Commission to be held June 12, 2020 1:00 P.M. with Social Distancing Modifications. Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance by noon Thursday June 11th. All public comment will occur at the beginning of the meeting. To speak remotely at the June 12 Zero Waste Advisory Commission Meeting, residents must: •Call or email the board liaison at (512) 974-1931 or Jaime.Germany@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Jaime.Germany@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Jaime Germany in the Austin Resource Recovery Department, at 512-974-1931, for additional information; TTY users’ route through Relay Texas at 711. For more information on the Zero Waste Advisory Commission, please contact Jaime Germany at 512- 974-1931 ZERO WASTE ADVISORY COMMISSION June 12, 2020 1:00 P.M. VIDEO CONFERENCE AGENDA Amanda Masino Jonathan Barona Melissa Rothrock Kaiba White Cathy Gattuso CURRENT COMMISSION MEMBERS: Gerry Acuna Ian Steyaert Lisa Barden Melissa Scruggs CALL TO ORDER 1. APPROVAL OF MAY 15, 2020 Special Meeting Minutes 2. NEW BUSINESS a. Master Plan Update-Burns & McDonnell b. Economic Impact Study on Construction and …

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June 12, 2020

3a. Director's Report original pdf

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To: From: Zero Waste Advisory Commission Ken Snipes Director Austin Resource Recovery Date: June 12, 2020 Subject: Director’s Monthly Report to the Zero Waste Advisory Commission Landfill Criteria Matrix In March 2017, Council approved Resolution No. 20170323-055 to form a Waste Management Policy Working Group (“Working Group”) to examine waste management and biosolids policy issues, and contracts. The Working Group recommended the development of criteria in the form of a matrix to help identify Landfill Operators eligible for City contracts involving City-controlled waste. From March through May of 2018, ARR hosted five public meetings for stakeholders led by an independent facilitator, and an additional technical meeting focused on landfill gas emissions. In November 2018 the City Manager informed Council that Staff would proceed with issuing request for information (RFI) using a matrix developed by Staff and Stakeholders. Staff issued an RFI in January 2019, inviting submissions from landfill operators to evaluate their facilities for future inclusion in City solicitations. At the conclusion of this first application of the Matrix, staff determined that three (3) landfills were eligible to receive City-controlled waste. On February 20, 2020, staff brought Item no. 37, to Council to authorize a short-term contract for waste collection at City facilities. Because this item dealt with the collection of waste, staff applied the Matrix requirement to the recommended contract. When considering this item, Council clarified that the Matrix was not consistent with their policy direction, stating specifically that the Austin Community Landfill (ACL), one of the eligible landfills according to the Matrix, was not to be used. As a result, staff excluded any reference to the Matrix or the use of the Austin Community Landfill from the subsequent short-term contracts, as well as the eventual solicitation seeking a longer-term contract for waste collection at City facilities. Staff will not apply the Landfill Criteria Matrix to future contracts involving City-controlled waste without further direction from City Council. Recycle Reuse Drop Off Center Re-Opening As the Recycling and Reuse Drop Off Center (RRDOC) moves towards full operations, there are some concerns about employee and customer exposure to CoVid-19. In preparation for this, the RRDOC has started scheduling no contact home pickups and appointments for dropping off material. As customers call the facility to inquire about the re-opening date, we offer a “no contact” home pick up option if they have Household Hazardous Waste. We have multiple trucks running small routes …

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June 12, 2020

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June 12, 2020

2a. Master Plan Update original pdf

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Master Plan Update: Zero Waste Advisory Commission Meeting Meeting Agenda Overview & Progress Update Stakeholder Input Key Analysis and Research Zero Waste Goals & Metrics Questions & Next Steps 2 Overview & Progress Update 3 Planning Process Early Improvement Recommendations Feasibility Matrix Preferred Strategies Establish Plan Goals & Objectives Identify Alternatives Evaluate Options Benchmarking Research Key Definitions, Data/Technology & Policy Issues Analyze Multiple ARR Topics Research, Analysis & Recommendations Develop Strategies Multiple Strategy Master Plan & Options Workshops City/Stakeholder Engagement & Public Outreach Develop Timelines & Funding Plans Develop Outline & Write Multiple Drafts 4 Project Overview and Schedule Draft – Subject to updates (May 27, 2020) 5 Stakeholder Input 6 Task 3: Stakeholder Input ► Stakeholder engagement strategy updated in response to COVID-19 – allowing for safe, meaningful and timely input ► Methods to gather input from individual stakeholder groups and greater public: • Community and stakeholder surveys • Online and social media engagement • Focus group discussions at planned virtual meetings • Virtual community workshop 7 Key Analysis & Research 8 Task 1: Summary of Analysis Benchmarked 13 Zero Waste cities Zero Waste definitions Technology solutions Policy issues Key findings & recommendations to inform Master Plan update 9 Benchmarking Results Year when City Adopted Zero Waste Vision 2008 2008 2013 1998 2005 2015 2012 2010 N/A N/A 2014 2013 City Los Angeles Portland San Diego Seattle Austin Minneapolis Phoenix San Antonio Fort Worth Denver Boston Dallas 76% 70% 65% 57% 42% 37% 36% 36% 30% 23% 21% 21% San Francisco 2009 City does not use diversion rate Year 2011 2015 2018 2018 2015 2016 2019 2019 2018 2019 2019 2016 N/A Recently Published Diversion Rate Waste Generators Considered Percent Single-Family Commercial Multi-Family (C&D) Construction & Demolition                                  1 0 Task 1: Select Key Findings 1. Of 13 benchmark cities, Austin’s diversion rate only trails west coast cities (LA, Portland, San Diego, Seattle) 2. Cities with higher diversion rates share long-term commitment to Zero Waste principles and have mandates 3. Cities that consider multiple generator types in their diversion calculations generally have higher diversion rates 4. Programs with higher diversion rates require recycling mandates and/or enforcement, as well as material bans 5. Austin’s lack of detail on …

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June 12, 2020

2b. Economic Impact Study on Construction and Demolition Diversion Requirements Presentation original pdf

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Economic Impact Study on C&D Diversion Requirements City of Austin, Texas June 10, 2020 Agenda Goals & Objectives Outreach and Data Analysis Overview Economic Impacts of C&D Diversion Reuse Markets C&D Debris Markets Key Findings & Recommendations 2 Goals & Objectives ► Evaluate economic impact of the ordinance on household affordability ► Assess capacity of local reuse markets ► Assess material markets and processing capacity for additional C&D recycling ► Evaluate whether City should implement next diversion milestone per C&D Ordinance 3 Outreach and Data Analysis Overview Outreach ► Interviewed C&D-Related Entities: City departments, haulers, processors, associations, Non-government organizations (NGOs) Data Analysis ► Analyzed City provided data (ARR, AEGB, DSD) ► Quantify cost per square foot by project sector for disposal and diversion 4 Diversion Performance Under C&D Ordinance and AEGB Based on Available Data Diversion Percentage 75% Diversion Requirement 50% Diversion Requirement 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% Single Family Multi-Family Non-Residential C&D Ordinance Diversion AEGB Diversion ► Note: Austin Energy Green Building Program does not track diversion of single-family projects and all projects are completed voluntarily. 5 Challenges to Justify Increased Diversion Requirements ► C&D Ordinance data reports indicate projects are capable of meeting higher diversion levels ► Low reporting rate may skew diversion performance upward, and therefore reported numbers may not be representative of all projects ► Challenges to justify increased diversion requirements • Number of reporting projects decreased from 163 to 73 between 2018 and 2019 • Demolition projects have only had to comply since October 1, 2019 ► ARR staff currently (1) developing enforcement program under C&D Ordinance to increase reporting rate going forward and (2) planning to analyze demolition project data to inform decision-making 6 Minimal Economic Impact to Household Affordability Net Cost Impact of Increasing from 50% to 75% Diversion t o o F e r a u q S r e p t c a p m I t s o C t e N $0.035 $0.030 $0.025 $0.020 $0.015 $0.010 $0.005 $0.000 0.035% 0.030% 0.025% 0.020% 0.015% 0.010% 0.005% 0.000% t s o C l a t o T f o t n e c r e P s a t c a p m I Single Family Multi-Family Non-Residential 7 Small Number of Relocation and Deconstruction Projects ► Material targeted for reuse include: • Windows, doors, cabinets, light fixtures, metal roofing, unused tile, cabinets, counters, toilets, …

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June 12, 2020

Approved Minutes original pdf

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Zero Waste Advisory Commission Meeting Minutes June 12, 2020 The Special Meeting of the Zero Waste Advisory Commission convened through Video Conference on Friday, June 12, 2020, due to COVID-19 Disaster Declaration for all Texas Counties. The following are the meeting highlights. For detailed information please visit: https://austintx.new.swagit.com/videos/63251 CALL TO ORDER Chair Acuna called the Commission Meeting to order at 1:03 pm Board Members in Attendance: Gerry Acuna, Cathy Gattuso, Ian Steyaert, Kaiba White, Lisa Barden, Amanda Masino, Jonathan Barona, Melissa Rothrock Staff in attendance via WebEx: Ken Snipes, Jaime Germany Terry, Victoria Rieger, Gena McKinley, Tammie Williamson, Richard McHale, Mike Turner, Jason McComb, Donald Hardee, Amy Slagle Staff in attendance over the phone: Marcus Gonzalez, Blanche Quarterman Speakers: Scott Pasternak, Seth Cunningham, Jeffrey Jacoby Chair Acuna opened with comments, 1. APPROVAL OF May 15, 2020 SPECIAL MEETING MINUTES Chair Acuna entertained a motion. Commissioner Jonathan Barona moved for approval. Seconded by Commissioner Cathy Gattuso. Item passed Unanimously 2. NEW BUSINESS 2a. Master Plan Update Burns and McDonnell—Scott Pasternak begins the presentation with opening remarks. With these unprecedented times, as an Austin resident for going on more than 30 years now, thank you to all of the operators, for the City of Austin, within ARR as well as on the private sector. I appreciate your services. The presentation starts with an overview and a progress update. We started with extensive research, analysis, and recommendations, ultimately we will develop a master plan with goals and objectives. We’ve already developed an outline of the update for the master plan and later we will provide multiple drafts to the city. The first key finding communicates that of these 13 cities, Austin’s Diversion Rate only trails the west coast cities like Los Angeles, Portland, San Diego, and Seattle in terms of where they are with their Diversion rate. These cities have with higher rates have been doing this longer. These other cities also mandate and have enforcement efforts. One of the more interesting findings is that cities that consider multiple generator types have a generally higher diversion rate. Regardless of whether you’re at home, out at a restaurant, or at a business you have the zero waste opportunities for diversion. A number of these cities that have higher diversion rates we’ll require a recycling mandate and or enforcements and also material bands. One challenge for Austin is the lack of detail on commercial waste …

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May 15, 2020

1. May 15 Agenda original pdf

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Special Meeting of the ZERO WASTE ADVISORY COMMISSION May 15, 2020 10:00 a.m. Zero Waste Advisory Commission to be held May 15, 2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance by noon Thursday, May 14. All public comment will occur at the beginning of the meeting. To speak remotely at the May 15 Zero Waste Advisory Commission Meeting, residents must: •Call or email the board liaison at (512) 974-1931, or Jaime.Germany@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Jaime.Germany@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Jaime Germany in the Austin Resource Recovery Department, at 512-974-1931, for additional information; TTY users route through Relay Texas at 711. information on the Zero Waste Advisory Commission, please contact Jaime.Germany@austintexas.gov at 512- 974-1931. For more ZERO WASTE ADVISORY COMMISSION May 15, 2020 10:00 A.M. VIDEO CONFERENCE AGENDA Amanda Masino Jonathan Barona Melissa Rothrock Kaiba White Melissa Scruggs Cathy Gattuso CURRENT COMMISSION MEMBERS: Gerry Acuna Ian Steyaert Lisa Barden CALL TO ORDER 1. Approval of February 19, 2020 Special Meeting Minutes 2. NEW BUSINESS a. Discussion and Action – ZWAC Officer Elections b. Discussion and Action – Collections in the …

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May 15, 2020

2b. Collections in the Central Business District RCA original pdf

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Item 20-2057 Posting Language ..Title Authorize award of a multi-term contract with Texas Disposal Systems, Inc., to provide trash, recycling, and organics collection services for the Central Business District, for up to five years for a total contract amount not to exceed $8,300,000. (Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established). ..Body Lead Department Purchasing Office. Client Department(s) Austin Resource Recovery. Fiscal Note Funding in the amount of $415,000 is available in the Fiscal Year 2019-2020 Operating Budget of Austin Resource Recovery. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Purchasing Office issued an Invitation for Bids (IFB) 1500 SLW1036 for these services. The solicitation issued on December 9, 2019 and it closed on February 20, 2020. The recommended contractor submitted the only responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. Prior Council Action: For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov NOTE: Respondents to this solicitation, and their representatives, shall continue to direct inquiries to the solicitation’s Authorized Contact Person: Sandy Wirtanen, at 512-974-7711 or sandy.wirtanen@austintexas.gov. Council Committee, Boards and Commission Action: May 13, 2020 – To be reviewed by the Zero Waste Advisory Commission. Additional Backup Information: The contract will provide all dumpsters/containers, staff, labor, vehicles, and equipment for trash, recycling, and composting collection services in the alleys of the Downtown Central Business District, per the requirements from City Council under Ordinance No. 20051020-063. In addition to collection services, the contractor will provide services for daily cleanup and maintenance in all the alleys in the service area. The contractor will also cover additional collection needs for special events held in the Downtown Central Business District. The current contract expires on September 3, 2020. The requested authorization amount was determined using a departmental estimate based on historical spend and future usage. The recommended contractor is the current provider for these services. Contract Detail: Contract Term Initial Term Optional Extension 1 Optional Extension 2 TOTAL Note: Contract Authorization amounts are based on the City’s estimated annual usage. …

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