Zero Waste Advisory Commission (ZWAC) Annual Internal Review This report covers the period of 1/2/2021 to 7/1/2021 The Board/Commission mission statement (per the City Code 2-1-182) is: The commission is empowered to review and analyze the policies and resources relating to material discard management in the city, and to advise the city council on materials management policies and resources. The commission shall provide assistance to the city council to ensure its residents that the City provides both an economical and environmentally safe system of waste reduction, resource recovery, and disposal. The commission may provide assistance to the city council to protect the public health and quality of the environment through efficient collection, recycling, composting, and disposal of municipal solid waste. * Request for Council Action (RCA’s) items passed Unanimously January 13th, 2021 ZWAC Regular Meeting New Business a) Discussion and Action: Austin Resource Recovery (ARR) Electronics Recycling Recommendation for Council Action (RCA)* —Andy Dawson b) Discussion and Action: Project Transition Ratification RCA*—Christine Whitney c) Discussion and Action: Reconvene the Construction and Demolition Ordinance Reform Subcommittee to discuss Infrastructure Deficiencies in Austin Area Marketplace for Viable Construction and Demolition Processing Options d) Discussion and Action: ZWAC Retreat Staff Briefings: a) Roosevelt Gardens Asbestos Abatement Brownfields Project, Budget Planning, Solicitations Updates, Performance, and Statistical Reports February 10th, 2021 ZWAC Regular Meeting (Cancelled) March 11th, 2021 ZWAC Special Called Meeting New Business a) Discussion and Action: Austin Resource Recovery (ARR) Brownfields Recommendation for Council Action (RCA)* —Christine Whitney b) Discussion and Action: Appoint Construction and Demolition Committee Chair* c) Discussion and Action: Multi-family Organic Collection Pilot Rollout—Strategic d) Discussion and Action: Safe Right-of-Way Clearance/Accessibility for Weekly Vehicle Servicing Collection of Garbage, Recycling, and Composting containers from City of Austin Routes—Ron Romero Initiatives Staff Briefings: a). CTM Refresh, Winter Weather Storm Recovery, Garbage and Recycle Collection, Compost, Brush and Bulk Collection, Facilities, Solicitations Updates, Performance, and Statistical Reports March 26th, 2021 ZWAC Special Called Meeting (ZWAC Retreat) New Business 1. Welcome 2. Survey Results a. Data Review b. Brainstorming and Open Discussion 3. Clerk’s Office updates a). Official Communication Channels b). Roles of Staff and Commissioners 4. Closing Remarks April 14th, 2021 ZWAC Regular Meeting Old Business a. Discussion and Action: Safe Right-of-Way Clearance/Accessibility for Weekly Vehicle Servicing Collection of Garbage, Recycling, and Composting containers from City of Austin Routes—Ron Romero and Bill Huck New Business a. Discussion and Action: Officer Elections--Commissioners* a. Gerry …
Recycling Processing Contracts ZWAC Presentation July 14, 2021 Services Provided •20-Year Master Agreement with Reset Periods •Receipt of City Collected Recyclables •Process, Sort, Bale, and Market Recyclables Reset • Agreements allow for periodic contract resets • Award Percent – percent of City recyclable material delivered to each vendor (subject to reset) • Evaluation Criteria for determining Award Percent • Vendor’s pricing proposal • Vendor’s performance after First Reset Date, measured in part by percentage of Recyclable Materials that Vendor sold to reputable recycling processors or otherwise diverted from disposal for reuse • Vendor’s “good-will, teamwork, community engagement, and recycling education efforts” • Additional relevant factors Current Terms Balcones • 60% tonnage • Mon/Tue/Wed Routes Texas Disposal Systems • 40% tonnage • Thurs/Fri Routes City must deliver an average of 2,000 tons per month to each vendor Financial Terms •Market (Revenue) Share to City based on Published Market Indices •Processing Fee Paid by the City •Monthly Invoice: Net of Market Share (Revenue) and Processing Fee Financial Information Current Contract Terms Factors Affecting Net Value to the City Processing fees and revenue share Materials composition Ave Mo Tons 2000 2001 - 3000 3001-4000 BRI Process Fee $79.00 $59.00 $55.00 Revenue Share % 51% 45% 40% Ave Mo Tons 2000 2001 - 3000 3001-4000 TDS Process Fee $90.50 $90.50 $90.50 Revenue Share % 77% 77% 77% Financial Information Current Contract Terms Factors Affecting Net Value to the City Processing fees and revenue share Materials composition Data displayed represents average of studies performed April 2016 to November 2020 Material Type ONP #8 (Old Newspaper) OCC (Corrugated Cardboard) Mixed Paper Plastic Bottles - PETE HDPE Natural HDPE Color Mixed Plastics 3-7 Mixed Rigid Plastics UBC (Used Beverage Cans) Tin Cans Scrap Metal Glass Residual - trash Balcones 17.66% 13.75% 14.93% 1.76% 0.64% 0.66% 1.36% 0.61% 1.27% 1.47% 0.73% 26.52% 18.63% TDS 15.09% 15.59% 11.82% 2.69% 0.85% 0.93% 3.88% 0.34% 1.51% 1.52% 0.96% 27.51% 17.33% Tonnage Information • Until the 2nd Reset, minimum 2000-ton award to each vendor Fiscal Year FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 Total Tons 58,846 58,689 58,647 59,290 63,431 BRI TDS 35,612 23,234 34,201 24,488 35,097 23,550 35,303 23,987 37,341 26,089 Financial Information Single Stream Recycling Report Timeline–2nd Reset Action per Contract Date Notify Vendors of Reset Period August 1, 2020 Vendors submit documentation to City including Community Engagement Efforts September 30, 2020 Vendors notify City of desire …
To: From: Zero Waste Advisory Commission Ken Snipes Director Austin Resource Recovery Date: July 26th, 2021 Subject: Director’s Monthly Report to the Zero Waste Advisory Commission Landfill Closure Updates The City of Austin’s Landfill at 10108 FM 812 achieved final closure certification from the Texas Commission on Environmental Quality (TCEQ). TCEQ considers the facility to be closed and the post-closure care period to have begun on the date of the certification, May 11, 2021. The post-closure care period will be 30 years in accordance with 30 TAC §330.463(b). Post-closure maintenance inspections will be conducted at least through the end of the post-closure care period to determine if any maintenance issues or other problems occur and to ensure that they are corrected. The leachate collection system, groundwater monitoring system, landfill gas monitoring system, and any other required systems must be maintained throughout the post- closure care maintenance period. ARR Solicitations Update As of June 21, 2021 ZWAC Meeting July 26th, 2021 Upcoming Solicitations Under Development (in alphabetical order): No updates. Solicitations Expected to be Posted Within the Next 90 Days: 1. Asbestos, Lead, and Mold Abatement Services: RFP – Contractor to provide removal, encapsulation, and disposition of asbestos, lead, particulate, and mold. 2. Recycling and Solid Waste Consulting Services: RFQS – Consultants to provide professional recycling industry consulting services, including delivering industry knowledge, technical advice, and recommendations on recycling industry marketing indexes and definitions on an as needed basis. Published Solicitations: No updates. Solicitations in Evaluation or Negotiation: 1. Education, Cleanup, and Beautification Services: RFP 1500 CRR3008 – This solicitation was posted on March 1, 2021 and closed on March 25, 2021. Contractors qualified to provide education, cleanup, and beautification services that benefit the public by improving Austin’s environment and aesthetics through a variety of programs and providing resources and education that inspire Austin residents toward effective environmental stewardship. Previous contract has expired. 2. Post-Disaster Debris Removal Services:– RFP 1500 SLW3011 – This solicitation was posted on March 29, 2021 and closed on May 13, 2021. Contractor to provide emergency debris removal services in accordance with Federal Emergency Management Administration (FEMA) guidelines. No existing contract 3. Post-Disaster Debris Monitoring Services: RFP 1500 SLW3010 – This solicitation was posted on March 29, 2021 and closed on May 6, 2021. Contractor to provide emergency field debris monitoring services to include management and accounting services for monitoring the recovery efforts of the City’s Post …
MULTI-DEPARTMENT CONTRACT AMENDMENT RELIEF ENTERPRISE OF TEXAS, INC. FOR OVERPASS, UNDER BRIDGE, RIGHT-OF-WAY HOMELESS CAMP CLEAN-UP (CONTRACT NUMBER NA200000167) ZWAC: 07/14/21 Council: 07/29/2021 OVERVIEW 1. Current Contract Information Contract number: NA200000167 Contract length and authorization: Authorize two one-year extension options in the amount of $1,150,000 with Relief Enterprise of Texas, Inc., to provide continued cleanup services for overpasses, under bridges, and in the transportation right of way, for a revised contract amount not to exceed $1,725,000. Contract actual spend: $362,168.36 from eCAPRIS as of 6/3/2021. Current status: Active Contract begin date: 07/30/2020 Contract expiration date: 07/29/2023 2. Notes/Other The City has been removing debris, trash, and unsafe items from the homeless encampments under bridge overpasses over the last year. The primary goal is to ensure the public right-of- way is clean and safe for all residents and not to remove any individuals who may be camping at the underpass locations. The contract will allow the City to continue these important clean- up services at locations underneath Interstate 35, US 183, Loop 1, and US 290, but also at other areas in the public right-of-way as they are identified. Austin Resource Recovery’s commitment is $330,000 in year 1 and $415,000 in each of the remaining years of the contract. Public Works will work with the contractor to provide removal of debris and cleanup services under bridge overpasses and in the transportation right of way throughout the City. Initial term: $575,000 (ARR: $330,000, Transportation: $85,000, PW: $160,000) Option 1: $575,000 (ARR: $415,000, PW: $160,000) Option 2: $575,000 (ARR: $415,000, PW: $160,000) REVIEWED AND APPROVED FOR ZWAC Compiled By: Name ARR End-user/Contract Manager: Public Works Date 06/03/2021 06/03/2021 Item 21-2335 Posting Language ..Title Authorize an amendment to the existing contract with Relief Enterprise of Texas, Inc., to provide continued cleanup services for overpasses, under bridges, and in the transportation right of way, for an increase in the amount of $1,150,000, and to extend the term for up to two years, for a revised contract amount not to exceed $1,725,000. (Note: This procurement was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this procurement, there were no subcontracting opportunities; therefore, no subcontracting goals were established). ..Body Lead Department Purchasing Office. Client Department(s) Austin Resource Recovery; Public Works. Fiscal Note Funding in the amount of $69,167 is available …
Versión en español a continuación. Regular Meeting of the Zero Waste Advisory Commission Wednesday, July 14th, 2021 Zero Waste Advisory Commission to be held Wednesday, July 14th, 2021 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (Tuesday, July 13th, 2021 by noon). All public comments will occur at the beginning of the meeting. To speak remotely at the Zero Waste Advisory Commission Meeting, members of the public must: • Call or email the board liaison at (512) 974-2435 Dwight.Scales@austintexas.gov no later than noon, (the day before the meeting). The following information is required: speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, email address, and telephone number (must be the same number that will be used to call into the meeting). • Once a request to speak has been made to the board liaison, the information to call on the day of the scheduled meeting will be provided either by email or phone call. • Speakers must call in at least 15 minutes prior to meeting start time in order to speak, late callers will not be accepted and will not be able to speak. • Speakers will be placed in a queue until their time to speak. • Handouts or other information may be emailed to (512) 974-2435 Dwight.Scales@austintexas.gov by noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. • If the meeting is broadcast live, it may be viewed here: http://www.austintexas.gov/page/watch-atxn-live Reunión del Zero Waste Advisory Commission FECHA de la reunion (Wednesday, July 14th, 2021) La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación Tuesday, July 13th, 2021 (antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: • Llame o envíe un correo electrónico al enlace de la junta en (512)974-2435 Dwight.Scales@austintexas.gov a más tardar al mediodía (el día antes de la reunión). Se requiere la siguiente información: nombre del orador, número (s) de artículo sobre el que desean hablar, si están a favor / en contra / neutral, dirección de correo electrónico (opcional) y un número de …
Recycling Processing Contracts ZWAC Presentation July 14, 2021 Services Provided •20-Year Master Agreement with Reset Periods •Receipt of City Collected Recyclables •Process, Sort, Bale, and Market Recyclables Reset • Agreements allow for periodic contract resets • Award Percent – percent of City recyclable material delivered to each vendor (subject to reset) • Evaluation Criteria for determining Award Percent • Vendor’s pricing proposal • Vendor’s performance after First Reset Date, measured in part by percentage of Recyclable Materials that Vendor sold to reputable recycling processors or otherwise diverted from disposal for reuse • Vendor’s “good-will, teamwork, community engagement, and recycling education efforts” • Additional relevant factors Current Terms Balcones • 60% tonnage • Mon/Tue/Wed Routes Texas Disposal Systems • 40% tonnage • Thurs/Fri Routes City must deliver an average of 2,000 tons per month to each vendor Financial Terms •Market (Revenue) Share to City based on Published Market Indices •Processing Fee Paid by the City •Monthly Invoice: Net of Market Share (Revenue) and Processing Fee Financial Information Current Contract Terms Factors Affecting Net Value to the City Processing fees and revenue share Materials composition Ave Mo Tons 2000 2001 - 3000 3001-4000 BRI Process Fee $79.00 $59.00 $55.00 Revenue Share % 51% 45% 40% Ave Mo Tons 2000 2001 - 3000 3001-4000 TDS Process Fee $90.50 $90.50 $90.50 Revenue Share % 77% 77% 77% Financial Information Current Contract Terms Factors Affecting Net Value to the City Processing fees and revenue share Materials composition Data displayed represents average of studies performed April 2016 to November 2020 Material Type ONP #8 (Old Newspaper) OCC (Corrugated Cardboard) Mixed Paper Plastic Bottles - PETE HDPE Natural HDPE Color Mixed Plastics 3-7 Mixed Rigid Plastics UBC (Used Beverage Cans) Tin Cans Scrap Metal Glass Residual - trash Balcones 17.66% 13.75% 14.93% 1.76% 0.64% 0.66% 1.36% 0.61% 1.27% 1.47% 0.73% 26.52% 18.63% TDS 15.09% 15.59% 11.82% 2.69% 0.85% 0.93% 3.88% 0.34% 1.51% 1.52% 0.96% 27.51% 17.33% Tonnage Information • Until the 2nd Reset, minimum 2000-ton award to each vendor Fiscal Year FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 Total Tons 58,846 58,689 58,647 59,290 63,431 BRI TDS 35,612 23,234 34,201 24,488 35,097 23,550 35,303 23,987 37,341 26,089 Financial Information Single Stream Recycling Report Timeline–2nd Reset Action per Contract Date Notify Vendors of Reset Period August 1, 2020 Vendors submit documentation to City including Community Engagement Efforts September 30, 2020 Vendors notify City of desire …
Zero Waste Advisory Commission (ZWAC) Annual Internal Review This report covers the period of 1/2/2021 to 7/1/2021 The Board/Commission mission statement (per the City Code 2-1-182) is: The commission is empowered to review and analyze the policies and resources relating to material discard management in the city, and to advise the city council on materials management policies and resources. The commission shall provide assistance to the city council to ensure its residents that the City provides both an economical and environmentally safe system of waste reduction, resource recovery, and disposal. The commission may provide assistance to the city council to protect the public health and quality of the environment through efficient collection, recycling, composting, and disposal of municipal solid waste. * Request for Council Action (RCA’s) items passed Unanimously January 13th, 2021 ZWAC Regular Meeting New Business a) Discussion and Action: Austin Resource Recovery (ARR) Electronics Recycling Recommendation for Council Action (RCA)* —Andy Dawson b) Discussion and Action: Project Transition Ratification RCA*—Christine Whitney c) Discussion and Action: Reconvene the Construction and Demolition Ordinance Reform Subcommittee to discuss Infrastructure Deficiencies in Austin Area Marketplace for Viable Construction and Demolition Processing Options d) Discussion and Action: ZWAC Retreat Staff Briefings: a) Roosevelt Gardens Asbestos Abatement Brownfields Project, Budget Planning, Solicitations Updates, Performance, and Statistical Reports February 10th, 2021 ZWAC Regular Meeting (Cancelled) March 11th, 2021 ZWAC Special Called Meeting New Business a) Discussion and Action: Austin Resource Recovery (ARR) Brownfields Recommendation for Council Action (RCA)* —Christine Whitney b) Discussion and Action: Appoint Construction and Demolition Committee Chair* c) Discussion and Action: Multi-family Organic Collection Pilot Rollout—Strategic d) Discussion and Action: Safe Right-of-Way Clearance/Accessibility for Weekly Vehicle Servicing Collection of Garbage, Recycling, and Composting containers from City of Austin Routes—Ron Romero Initiatives Staff Briefings: a). CTM Refresh, Winter Weather Storm Recovery, Garbage and Recycle Collection, Compost, Brush and Bulk Collection, Facilities, Solicitations Updates, Performance, and Statistical Reports March 26th, 2021 ZWAC Special Called Meeting (ZWAC Retreat) New Business 1. Welcome 2. Survey Results a. Data Review b. Brainstorming and Open Discussion 3. Clerk’s Office updates a). Official Communication Channels b). Roles of Staff and Commissioners 4. Closing Remarks April 14th, 2021 ZWAC Regular Meeting Old Business a. Discussion and Action: Safe Right-of-Way Clearance/Accessibility for Weekly Vehicle Servicing Collection of Garbage, Recycling, and Composting containers from City of Austin Routes—Ron Romero and Bill Huck New Business a. Discussion and Action: Officer Elections--Commissioners* a. Gerry …
To: From: Zero Waste Advisory Commission Ken Snipes Director Austin Resource Recovery Date: July 14th, 2021 Subject: Director’s Monthly Report to the Zero Waste Advisory Commission Landfill Closure Updates The City of Austin’s Landfill at 10108 FM 812 achieved final closure certification from the Texas Commission on Environmental Quality (TCEQ). TCEQ considers the facility to be closed and the post-closure care period to have begun on the date of the certification, May 11, 2021. The post-closure care period will be 30 years in accordance with 30 TAC §330.463(b). Post-closure maintenance inspections will be conducted at least through the end of the post-closure care period to determine if any maintenance issues or other problems occur and to ensure that they are corrected. The leachate collection system, groundwater monitoring system, landfill gas monitoring system, and any other required systems must be maintained throughout the post- closure care maintenance period. ARR Solicitations Update As of June 21, 2021 ZWAC Meeting July 14, 2021 Upcoming Solicitations Under Development (in alphabetical order): No updates. Solicitations Expected to be Posted Within the Next 90 Days: 1. Asbestos, Lead, and Mold Abatement Services: RFP – Contractor to provide removal, encapsulation, and disposition of asbestos, lead, particulate, and mold. 2. Recycling and Solid Waste Consulting Services: RFQS – Consultants to provide professional recycling industry consulting services, including delivering industry knowledge, technical advice, and recommendations on recycling industry marketing indexes and definitions on an as needed basis. Published Solicitations: No updates. Solicitations in Evaluation or Negotiation: 1. Education, Cleanup, and Beautification Services: RFP 1500 CRR3008 – This solicitation was posted on March 1, 2021 and closed on March 25, 2021. Contractors qualified to provide education, cleanup, and beautification services that benefit the public by improving Austin’s environment and aesthetics through a variety of programs and providing resources and education that inspire Austin residents toward effective environmental stewardship. Previous contract has expired. 2. Post-Disaster Debris Removal Services:– RFP 1500 SLW3011 – This solicitation was posted on March 29, 2021 and closed on May 13, 2021. Contractor to provide emergency debris removal services in accordance with Federal Emergency Management Administration (FEMA) guidelines. No existing contract 3. Post-Disaster Debris Monitoring Services: RFP 1500 SLW3010 – This solicitation was posted on March 29, 2021 and closed on May 6, 2021. Contractor to provide emergency field debris monitoring services to include management and accounting services for monitoring the recovery efforts of the City’s Post …
MULTI-DEPARTMENT CONTRACT AMENDMENT RELIEF ENTERPRISE OF TEXAS, INC. FOR OVERPASS, UNDER BRIDGE, RIGHT-OF-WAY HOMELESS CAMP CLEAN-UP (CONTRACT NUMBER NA200000167) ZWAC: 07/14/21 Council: 07/29/2021 OVERVIEW 1. Current Contract Information Contract number: NA200000167 Contract length and authorization: Authorize two one-year extension options in the amount of $1,150,000 with Relief Enterprise of Texas, Inc., to provide continued cleanup services for overpasses, under bridges, and in the transportation right of way, for a revised contract amount not to exceed $1,725,000. Contract actual spend: $362,168.36 from eCAPRIS as of 6/3/2021. Current status: Active Contract begin date: 07/30/2020 Contract expiration date: 07/29/2023 2. Notes/Other The City has been removing debris, trash, and unsafe items from the homeless encampments under bridge overpasses over the last year. The primary goal is to ensure the public right-of- way is clean and safe for all residents and not to remove any individuals who may be camping at the underpass locations. The contract will allow the City to continue these important clean- up services at locations underneath Interstate 35, US 183, Loop 1, and US 290, but also at other areas in the public right-of-way as they are identified. Austin Resource Recovery’s commitment is $330,000 in year 1 and $415,000 in each of the remaining years of the contract. Public Works will work with the contractor to provide removal of debris and cleanup services under bridge overpasses and in the transportation right of way throughout the City. Initial term: $575,000 (ARR: $330,000, Transportation: $85,000, PW: $160,000) Option 1: $575,000 (ARR: $415,000, PW: $160,000) Option 2: $575,000 (ARR: $415,000, PW: $160,000) REVIEWED AND APPROVED FOR ZWAC Compiled By: Name ARR End-user/Contract Manager: Public Works Date 06/03/2021 06/03/2021 ZWAC DRAFT Item 21-2202 Posting Language ..Title Authorize negotiation and execution of three multi-term contracts with Keep Austin Beautiful; Town Lake Trail Foundation d/b/a The Trail Foundation; and TreeFolks, Inc.; to provide education, clean-up and beautification services, each for up to five years for total contract amounts not to exceed $4,000,000, divided among the contractors. (Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities therefore, no subcontracting goals were established). ..Body Lead Department Purchasing Office. Client Department(s) Austin Resource Recovery; Watershed Protection Department. Fiscal Note Funding in the amount of $229,167 is available in the Fiscal Year 2020-2021 …
Austin Resource Recovery Interlocal Agreement Recommendation In summer or fall 2021, Austin Resource Recovery intends to seek Council approval to negotiate and execute an interlocal agreement with Travis County relating to (1) services provided by the City to County residents* at the Austin Recycle & Reuse Drop-off Center (RRDOC) and (2) pharmaceutical collection services provided by the County to City residents. This agreement would replace an existing interlocal agreement with the County that relates only to household hazardous waste services provided by the City. The new interlocal would enable the City to provide a broader range of RRDOC services to the County and would allow the City to benefit from County services. *Note that Travis County will reimburse the City for services provided by the City to County residents who live outside the city limits, since RRDOC services are already available to persons residing within the city limits. RCA: https://www.austintexas.gov/edims/document.cfm?id=233382 Backup: https://www.austintexas.gov/edims/document.cfm?id=233383 Q&A (#4): https://www.austintexas.gov/edims/document.cfm?id=233364 Minutes from 6/18/2015 meeting: https://www.austintexas.gov/edims/document.cfm?id=236455
Versión en español a continuación. Regular Meeting of the Zero Waste Advisory Commission Wednesday, June 9th, 2021 Zero Waste Advisory Commission to be held Wednesday, June 9th, 2021 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (Tuesday, June 8th, 2021 by noon). All public comments will occur at the beginning of the meeting. To speak remotely at the Zero Waste Advisory Commission Meeting, members of the public must: • Call or email the board liaison at (512) 974-2435 Dwight.Scales@austintexas.gov no later than noon, (the day before the meeting). The following information is required: speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, email address, and telephone number (must be the same number that will be used to call into the meeting). • Once a request to speak has been made to the board liaison, the information to call on the day of the scheduled meeting will be provided either by email or phone call. • Speakers must call in at least 15 minutes prior to meeting start time in order to speak, late callers will not be accepted and will not be able to speak. • Speakers will be placed in a queue until their time to speak. • Handouts or other information may be emailed to (512) 974-2435 Dwight.Scales@austintexas.gov by noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. • If the meeting is broadcast live, it may be viewed here: http://www.austintexas.gov/page/watch-atxn-live Reunión del Zero Waste Advisory Commission FECHA de la reunion (Wednesday, June 9th, 2021) La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación Tuesday, June 8th, 2021 (antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: • Llame o envíe un correo electrónico al enlace de la junta en (512)974-2435 Dwight.Scales@austintexas.gov a más tardar al mediodía (el día antes de la reunión). Se requiere la siguiente información: nombre del orador, número (s) de artículo sobre el que desean hablar, si están a favor / en contra / neutral, dirección de correo electrónico (opcional) y un número de …
EDUCATION, CLEANUP, AND BEAUTIFICATION SERVICES SOLICITATION # (RFP 1500 CRR3008) Council: 07/29/2021 ZWAC: 06/09/2021 OVERVIEW 1. Requested Contract Term, Authorization, and Current Budget Length of contract and total authorization: Contract has an initial term of three years with two renewal options of one year each for a total of five years and a contract not-to-exceed amount of $4,000,000. Authorized Departments: Austin Resource Recovery (ARR) and Watershed Protection Department (WPD). ARR current fiscal year budget: Funding in the amount of $229,167 is available in the Fiscal Year 2020-21 ARR Operating Budget. Funding in the amount of $437,500 is available in the Fiscal Year 2020-21 WPD Operating budget. Funding for the remaining contract term is contingent upon available funding in future budgets. 2. Solicitation Information Solicitation No.: (RFP) 1500 CRR3008 # of bids received: 3 # of non-responsive bids received: N/A Length of time solicitation was out on the street: 3 ½ Weeks Was the time extended? Yes Issued date: March 1, 2021 Closed date: March 25, 2021 A complete solicitation package, including a log of offers received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. 3. Previous/Current Contract Information Previous contract: Yes Contract number: NA100000067 Contract length and authorization: 12 months initial with 10 annual renewal options and a six-month holdover/$2,715,500.00 Contract actual spend: $2,715,490.03 Current status: Expired Contract begin date: 12/31/2009 Contract expiration date: 03/29/2021 4. Notes/Other The ARR Comprehensive Plan serves as a guide for the City to achieve its Zero Waste goal of reducing the amount of trash sent to landfills. Zero Waste is a shift from traditional waste management to materials management, where trash is what remains once we reduce, reuse, recycle, and compost. One of the missions of the WPD is to protect and improve water quality in Austin’s creeks, reservoirs, and other valued water features. The WPD promotes community engagement through education, outreach, and volunteer stewardship opportunities. A broad base of community interest and participation in stewardship raises awareness of the importance of our water resources and encourages further engagement in related conservation issues. The purpose of this contract is to support the City’s Zero Waste and water quality initiatives. ARR and WPD are awarding three separate contracts to: Keep Austin Beautiful; Town Lake Trail Foundation d/b/a The Trail Foundation; and TreeFolks, Inc. These contracts focus on specific Zero Waste, environmental stewardship, community outreach and sustainability goals, …
To: From: Zero Waste Advisory Commission Ken Snipes Director Austin Resource Recovery Date: June 9th, 2021 Subject: Director’s Monthly Report to the Zero Waste Advisory Commission Multifamily Compost Pilot Update - May 2021 Austin Resource Recovery is in the process of conducting a Multifamily Compost Pilot. As part of the pilot, one multifamily property began composting service in late March. Two properties are scheduled to start service in May and August. Two properties withdrew from the project due to competing priorities, namely winter storm damage and change in ownership. Recruitment for additional properties continues. Social media advertising and targeted outreach has resulted in 13 inquiries of interest. Multiple properties are in the process of requesting approval to participate from their leadership teams. The chart below shows properties that showed some interest in participation and their current status. Staff is still interested in Commissioners’ assistance recruiting participants. If you know of potential properties, please contact Elizabeth Nelson at Elizabeth.nelson@austintexas.gov. ARR Solicitations Update As of May 25, 2021 ZWAC Meeting June 9, 2021 Upcoming Solicitations Under Development (in alphabetical order): 1. Recycling and Solid Waste Consulting Services: RFQS – Consultants to provide professional recycling industry consulting services, including delivering industry knowledge, technical advice, and recommendations on recycling industry marketing indexes and definitions on an as needed basis. Solicitations Expected to be Posted Within the Next 90 Days: 1. Asbestos, Lead, and Mold Abatement Services: RFP – Contractor to provide removal, encapsulation, and disposition of asbestos, lead, particulate, and mold. Published Solicitations: No updates. Solicitations in Evaluation or Negotiation: 1. Education, Cleanup, and Beautification Services: RFP 1500 CRR3008 – This solicitation was posted on March 1, 2021 and closed on March 25, 2021. Contractors qualified to provide education, cleanup, and beautification services that benefit the public by improving Austin’s environment and aesthetics through a variety of programs and providing resources and education that inspire Austin residents toward effective environmental stewardship. Previous contract has expired. 2. Post-Disaster Debris Removal Services:– RFP 1500 SLW3011 – This solicitation was posted on March 29, 2021 and closed on May 13, 2021. Contractor to provide emergency debris removal services in accordance with Federal Emergency Management Administration (FEMA) guidelines. No existing contract. 3. Post-Disaster Debris Monitoring Services: RFP 1500 SLW3010 – This solicitation was posted on March 29, 2021 and closed on May 6, 2021. Contractor to provide emergency field debris monitoring services to include management and accounting services …
MULTI-DEPARTMENT CONTRACT AMENDMENT RELIEF ENTERPRISE OF TEXAS, INC. FOR OVERPASS, UNDER BRIDGE, RIGHT-OF-WAY HOMELESS CAMP CLEAN-UP (CONTRACT NUMBER NA200000167) ZWAC: 06/09/2021 Council: 07/29/2021 OVERVIEW 1. Current Contract Information Contract number: NA200000167 Contract length and authorization: Authorize two one-year extension options in the amount of $1,150,000 with Relief Enterprise of Texas, Inc., to provide continued cleanup services for overpasses, under bridges, and in the transportation right of way, for a revised contract amount not to exceed $1,725,000. Contract actual spend: $362,168.36 from eCAPRIS as of 6/3/2021. Current status: Active Contract begin date: 07/30/2020 Contract expiration date: 07/29/2023 2. Notes/Other The City has been removing debris, trash, and unsafe items from the homeless encampments under bridge overpasses over the last year. The primary goal is to ensure the public right-of- way is clean and safe for all residents and not to remove any individuals who may be camping at the underpass locations. The contract will allow the City to continue these important clean- up services at locations underneath Interstate 35, US 183, Loop 1, and US 290, but also at other areas in the public right-of-way as they are identified. Austin Resource Recovery contributes $330,000 annually to this contract. Public Works will work with the contractor to provide removal of debris and cleanup services under bridge overpasses and in the transportation right of way throughout the City. Initial term: $575,000 (ARR: $330,000, Transportation: $85,000, PW: $160,000) Option 1: $575,000 (ARR: $330,000, Transportation: $85,000, PW: $160,000) Option 2: $575,000 (ARR: $330,000, Transportation: $85,000, PW: $160,000) REVIEWED AND APPROVED FOR ZWAC Compiled By: Name ARR End-user/Contract Manager: Public Works Date 06/03/2021 06/03/2021 CITY OF AUSTIN RECOMMENDATION FOR COUNCIL ACTION VENDOR: RELIEF ENTERPRISE OF TEXAS, INC. COUNCIL DATE: 07/29/2021 SUBJECT: Authorize two one-year extension options in the amount of $1,150,000 with Relief Enterprise of Texas, Inc., to provide continued cleanup services for overpasses, under bridges, and in the transportation right of way, for a revised contract amount not to exceed $1,725,000. MBE/WBE: This procurement was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this procurement, there were no subcontracting opportunities; therefore, no subcontracting goals were established. LEAD DEPARTMENT: Purchasing Office CLIENT DEPARTMENT(S): Austin Resource Recovery and Public Works FISCAL NOTE: Funding in the amount of $95,833 is available in the Fiscal Year 2020-2021 Operating Budget of Austin Resource …
Zero Waste Advisory Commission Meeting Minutes May 12th, 2021 The Monthly Meeting of the Zero Waste Advisory Commission convened through Video Conference on Wednesday, May 12th, 2021, due to COVID-19 Disaster Declaration for all Texas Counties. The following are the meeting highlights. For detailed information please visit: https://austintx.new.swagit.com/videos/120800 CALL TO ORDER Chair Acuna called the Commission Meeting to order at 6:02 pm Board Members in Attendance: Gerry Acuna, Cathy Gattuso, Amanda Masino, Melissa Rothrock, Ian Steyaert, Jonathan Barona, and Kaiba White Board Members not in Attendance: Lisa Barden and Janis Bookout (Membership pending) Staff in attendance via WebEx: Ken Snipes, Tammie Williamson, Richard McHale, Amy Slagle, Gena McKinley, Andy Dawson, Donald Hardee, Dwight Scales, Jason McCombs, Brent Paige, Mike Lewis, Natalie Betts, Young Park, Blanche Quarterman, Victoria Rieger, Amy Schillerstrom, and Selene Castillo Chair Acuna opened with comments, 1. APPROVAL of the April 14th, 2021 Special Called Meeting Minutes Chair Acuna entertained a motion to approve the April 14th, 2021 Meeting minutes. Commissioner Melissa Rothrock made the first motion for approval of the minutes. A second motion was provided by Commissioner Ian Steyaert Item passed Unanimously ZWAC APPROVED 2. NEW BUSINESS 2a Discussion and Action –: Truck and Hauling Services RCA-Victoria Rieger and Amy Slagle Division Manager Victoria Rieger presented to the ZWAC council seeking approval for the Truck and Hauling Services RCA which is a multi-department item. Victoria stated this specific RCA will be going to council on May 20th. If you have any questions, we have staff here available on the line to answer any questions, but this is a three-year contract for Truck and Hauling Services to be used by public works, watershed, and Austin Resource Recovery. Commissioner Ian Steyaert asked so is this supplemental support for construction? It seems that it’s kind of overflow from what we've done in the past is the first question. The second is, how does it fall in line with previous budgets? In other words, is this kind of as expected in terms of the rate of increase or is it the same as it has been in the past? Division Manager Amy Slagle responded we utilize the hauling services contract to help move our organic material during our heavy season. Over the last seven to eight weeks we experienced about a 60% increase in our compost materials from the winter storm. We were experiencing severe delays on our collection routes …
Zero Waste Advisory Commission Meeting Minutes June 9th, 2021 The Monthly Meeting of the Zero Waste Advisory Commission convened through Video Conference on Wednesday, June 9th, 2021, due to COVID-19 Disaster Declaration for all Texas Counties. The following are the meeting highlights. For detailed information please visit: https://austintx.new.swagit.com/videos/122650 CALL TO ORDER Chair Acuna called the Commission Meeting to order at 6:10 pm Board Members in Attendance: Gerry Acuna, Cathy Gattuso, Amanda Masino, Melissa Rothrock, Ian Steyaert, and Kaiba White Board Members not in Attendance: Lisa Barden, Jonathan Barona, and Janis Bookout (Membership pending) Staff in attendance via WebEx: Ken Snipes, Tammie Williamson, Richard McHale, Amy Slagle, Gena McKinley, Andy Dawson, Donald Hardee, Dwight Scales, Jason McCombs, Brent Paige, Mike Lewis, Natalie Betts, Young Park, Blanche Quarterman, Victoria Rieger, Amy Schillerstrom, Memi Cardenas, Myra Rios, Jon Clement, and Selene Castillo Chair Acuna opened with comments, 1. APPROVAL of the June 9th, 2021 Meeting Minutes Chair Acuna entertained a motion to approve the June 9th, 2021 Meeting minutes. Commissioner Cathy Gattuso made the first motion for approval of the minutes. A second motion was provided by Commissioner Amanda Masino Item passed Unanimously 2. OLD BUSINESS 2a Discussion and Action: Multi-family Organic Collection Pilot Rollout —Selene Castillo ARR Staff member Jason McCombs provided an update on the Multi-family Organic Collection Pilot Rollout. Hi, it's Jason McCombs, Austin Resource Recovery (ARR). I'm filling in for Selene as listed on the agenda, but, just a brief update on the multi-family compost pilot. When you look, we have six properties right now committed they're all right. Now within districts, nine, six, and three, we do have two more that we've been talking to, that we feel pretty good about, you know, maybe you get to commit here in the near future in districts two and eight, so that puts us right now. We've got six committed. We're good. Close to about eight total, we've had, one, property start, in college courts. It's a, it's a multifamily property kind of near the UT campus and they just recently got started. So, it's still early, still very much early in the data collection phase. And we are still recruiting, properties, we'd like to get, you know, at least 10 properties and have, you know, hopefully, one in every district if we could. But so, we'll still be recruiting through August and, if, you have any leads or would …
Versión en español a continuación. Regular Meeting of the Zero Waste Advisory Commission Wednesday, May 12th, 2021 Zero Waste Advisory Commission to be held Wednesday, May 12th, 2021 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (Tuesday, May 11th, 2021 by noon). All public comment will occur at the beginning of the meeting. To speak remotely at the Zero Waste Advisory Commission Meeting, members of the public must: •Call or email the board liaison at (512) 974-2435 Dwight.Scales@austintexas.gov no later than noon, (the day before the meeting). The following information is required: speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, email address and telephone number (must be the same number that will be used to call into the meeting). • Once a request to speak has been made to the board liaison, the information to call on the day of the scheduled meeting will be provided either by email or phone call. • Speakers must call in at least 15 minutes prior to meeting start time in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to (512) 974-2435 Dwight.Scales@austintexas.gov by noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. • If the meeting is broadcast live, it may be viewed here: http://www.austintexas.gov/page/watch-atxn-live Reunión del Zero Waste Advisory Commission FECHA de la reunion (Wednesday, May 12th, 2021) La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación Tuesday, May 11th, 2021 (antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: • Llame o envíe un correo electrónico al enlace de la junta en (512)974-2435 Dwight.Scales@austintexas.gov a más tardar al mediodía (el día antes de la reunión). Se requiere la siguiente información: nombre del orador, número (s) de artículo sobre el que desean hablar, si están a favor / en contra / neutral, dirección de correo electrónico (opcional) y un número de teléfono (debe ser …
