Zero Waste Advisory Commission Meeting Minutes June 12, 2020 The Special Meeting of the Zero Waste Advisory Commission convened through Video Conference on Friday, June 12, 2020, due to COVID-19 Disaster Declaration for all Texas Counties. The following are the meeting highlights. For detailed information please visit: https://austintx.new.swagit.com/videos/63251 CALL TO ORDER Chair Acuna called the Commission Meeting to order at 1:03 pm Board Members in Attendance: Gerry Acuna, Cathy Gattuso, Ian Steyaert, Kaiba White, Lisa Barden, Amanda Masino, Jonathan Barona, Melissa Rothrock Staff in attendance via WebEx: Ken Snipes, Jaime Germany Terry, Victoria Rieger, Gena McKinley, Tammie Williamson, Richard McHale, Mike Turner, Jason McComb, Donald Hardee, Amy Slagle Staff in attendance over the phone: Marcus Gonzalez, Blanche Quarterman Speakers: Scott Pasternak, Seth Cunningham, Jeffrey Jacoby Chair Acuna opened with comments, 1. APPROVAL OF May 15, 2020 SPECIAL MEETING MINUTES Chair Acuna entertained a motion. Commissioner Jonathan Barona moved for approval. Seconded by Commissioner Cathy Gattuso. Item passed Unanimously 2. NEW BUSINESS 2a. Master Plan Update Burns and McDonnell—Scott Pasternak begins the presentation with opening remarks. With these unprecedented times, as an Austin resident for going on more than 30 years now, thank you to all of the operators, for the City of Austin, within ARR as well as on the private sector. I appreciate your services. The presentation starts with an overview and a progress update. We started with extensive research, analysis, and recommendations, ultimately we will develop a master plan with goals and objectives. We’ve already developed an outline of the update for the master plan and later we will provide multiple drafts to the city. The first key finding communicates that of these 13 cities, Austin’s Diversion Rate only trails the west coast cities like Los Angeles, Portland, San Diego, and Seattle in terms of where they are with their Diversion rate. These cities have with higher rates have been doing this longer. These other cities also mandate and have enforcement efforts. One of the more interesting findings is that cities that consider multiple generator types have a generally higher diversion rate. Regardless of whether you’re at home, out at a restaurant, or at a business you have the zero waste opportunities for diversion. A number of these cities that have higher diversion rates we’ll require a recycling mandate and or enforcements and also material bands. One challenge for Austin is the lack of detail on commercial waste …
Special Meeting of the ZERO WASTE ADVISORY COMMISSION May 15, 2020 10:00 a.m. Zero Waste Advisory Commission to be held May 15, 2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance by noon Thursday, May 14. All public comment will occur at the beginning of the meeting. To speak remotely at the May 15 Zero Waste Advisory Commission Meeting, residents must: •Call or email the board liaison at (512) 974-1931, or Jaime.Germany@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Jaime.Germany@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Jaime Germany in the Austin Resource Recovery Department, at 512-974-1931, for additional information; TTY users route through Relay Texas at 711. information on the Zero Waste Advisory Commission, please contact Jaime.Germany@austintexas.gov at 512- 974-1931. For more ZERO WASTE ADVISORY COMMISSION May 15, 2020 10:00 A.M. VIDEO CONFERENCE AGENDA Amanda Masino Jonathan Barona Melissa Rothrock Kaiba White Melissa Scruggs Cathy Gattuso CURRENT COMMISSION MEMBERS: Gerry Acuna Ian Steyaert Lisa Barden CALL TO ORDER 1. Approval of February 19, 2020 Special Meeting Minutes 2. NEW BUSINESS a. Discussion and Action – ZWAC Officer Elections b. Discussion and Action – Collections in the …
Item 20-2057 Posting Language ..Title Authorize award of a multi-term contract with Texas Disposal Systems, Inc., to provide trash, recycling, and organics collection services for the Central Business District, for up to five years for a total contract amount not to exceed $8,300,000. (Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established). ..Body Lead Department Purchasing Office. Client Department(s) Austin Resource Recovery. Fiscal Note Funding in the amount of $415,000 is available in the Fiscal Year 2019-2020 Operating Budget of Austin Resource Recovery. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Purchasing Office issued an Invitation for Bids (IFB) 1500 SLW1036 for these services. The solicitation issued on December 9, 2019 and it closed on February 20, 2020. The recommended contractor submitted the only responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. Prior Council Action: For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov NOTE: Respondents to this solicitation, and their representatives, shall continue to direct inquiries to the solicitation’s Authorized Contact Person: Sandy Wirtanen, at 512-974-7711 or sandy.wirtanen@austintexas.gov. Council Committee, Boards and Commission Action: May 13, 2020 – To be reviewed by the Zero Waste Advisory Commission. Additional Backup Information: The contract will provide all dumpsters/containers, staff, labor, vehicles, and equipment for trash, recycling, and composting collection services in the alleys of the Downtown Central Business District, per the requirements from City Council under Ordinance No. 20051020-063. In addition to collection services, the contractor will provide services for daily cleanup and maintenance in all the alleys in the service area. The contractor will also cover additional collection needs for special events held in the Downtown Central Business District. The current contract expires on September 3, 2020. The requested authorization amount was determined using a departmental estimate based on historical spend and future usage. The recommended contractor is the current provider for these services. Contract Detail: Contract Term Initial Term Optional Extension 1 Optional Extension 2 TOTAL Note: Contract Authorization amounts are based on the City’s estimated annual usage. …
To: Zero Waste Advisory Commission From: Ken Snipes, Director Austin Resource Recovery Date: May 15, 2020 Dumpsters in the Central Business District Subject: Director’s Monthly Report to the Zero Waste Advisory Commission Austin Resource Recovery has received requests from businesses located in the Central Business District (CBD) requesting some relief of their monthly garbage fees related to the statewide business closures. In late March, an audit of trash volume was performed in the CBD and found that a majority of the containers within the CBD were empty. By removing containers in the CBD, ARR would be able to reduce CBD customer volume charge which will help customers in that area save money during this crisis; ARR would pay less to the vendor, with a near break-even fiscal impact. ARR Fleet Purchases FY 20 Under the current Fleet Master Agreement, ARR is scheduled to purchase the following types of equipment for FY 20. ARR is replacing 47 units and adding 13 additional pieces of equipment, including multi-packs for the final phase of the Curbside Compost program expansion. Number of Units Litter Abatement Type Area 6 2 1 1 4 1 1 1 1 1 1 Multi-packs Street Sweepers Street Sweeper Bike Lane Sweeper 25-Yard Rear Loaders 25-Yard Rear Loader 25-Yard Rear Loader Crane with 30-Yard Box Crane with 30-Yard Box Crew Cab Stake Bed Box Truck with Dump Bed Curbside Compost Street Sweeping Litter Control Street Sweeping Yard Trimmings Brush Collection Bulk Collection Bulk Collection Brush Collection Litter Control Dead Animal Collection Fuel Bio-Diesel Bio-Diesel Bio-Diesel Bio-Diesel Bio-Diesel Bio-Diesel Bio-Diesel Bio-Diesel Bio-Diesel Flex Fuel/E85 Bio-Diesel Supervisor Pickups Trimmings/Curbside CNG Yard Compost Bulk Collection Street Sweeping Supervisor Pickup Supervisor Pickup Number of Units Type Collections Automated Side Loaders Automated Side Loaders 25-Year Rear Loaders 13-Yard Rear Loaders 13-Yard Rear Loader Supervisor Pickup Supervisor Pickup Area Garbage Recycle Garbage Garbage Recycle Garbage Recycle Flex Fuel/E85 Flex Fuel/E85 Fuel Bio-Diesel Bio-Diesel Bio-Diesel Bio-Diesel Bio-Diesel Flex Fuel/E85 Flex Fuel/E85 Diversion Facilities Type Area Fuel 11-Yard Dump Truck Landfill Closure Bio-Diesel Forklift Tractor Resource Recovery Center Training Propane Bio-Diesel Administration Type Supervisor Pickup Small Pickup Compact Car Compact Cars Area Safety Admin Management Admin Management Business Outreach Fuel Flex Fuel/E85 Bio-Diesel Electric Electric 3 1 1 10 8 1 2 1 1 4 1 1 1 1 1 1 2 Number of Units Number of Units Total Units: 60 ReVerse Pitch The 5th annual ReVerse Pitch …
Zero Waste Advisory Commission Special Meeting Minutes February 19, 2020 The Zero Waste Advisory Commission convened in a special meeting on February 19, 2020 in the Town Lake Center Assembly Room in Austin, Texas. Following are the meeting highlights. For detailed information, please visit http://www.austintexas.gov/cityclerk/boards_commissions/meetings/97_1.htm. CALL TO ORDER Chair Acuna called the Commission Meeting to order at 6:42 p.m. Board Members in Attendance: Gerry Acuna, Cathy Gattuso, Ian Steyaert, Amanda Masino, Kaiba White, Jonathan Barona, Lisa Barden Absent are: Melissa Rothrock Staff in attendance: Director Ken Snipes, Assistant Director Tammie Williamson, Assistant Director Richard McHale, Victoria Rieger, Gena McKinley, Mike Turner, Andy Dawson, Richard Avila, Lori Scott, Scott Long, Marcus Gonzalez, Amy Slagle, Ron Romero, Brent Paige, Rick Harland (Fleet) Speakers: Adam Gregory, Jeffrey Jacoby, Bobby Gregory, Scott Johnson, Ryan Hobbs 1. CITIZEN COMMUNICATION: GENERAL Scott Johnson- Mattress recycling; coordinated with Houston Furniture Bank and requests consideration of mattress recycling pilot or program. Assistant Director Richard McHale: there is an RFP on mattress recycling issued and closed, under evaluation. 2. Approval of January 8, 2020 Meeting Minutes Modifications: Commissioner Gattuso approves, seconded by Masino. Unanimous. Ian absent; Lisa Barden in Attendance. Change minutes to November. 3a. Approval November 21, 2019 Special Meeting Minutes. Gattuso approves, Ian seconds. Unanimous 3b. Impact of Ordinance Change Pursuant to City of Austin Extraterritorial Boundary Revision The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Teresa Dixon in the Austin Resource Recovery Department, at 512-974-1987, for additional information; TTY users route through Relay Texas at 711. For more information on the Zero Waste Advisory Commission, please contact Teresa Dixon at 512- 974-1987. Citizen communication: Adam Gregory, Texas Disposal Systems, requests that ZWAC recommend to Council to recommend treating landfills equally. 3c. C&D Working Group Sub-Committee: Per Commissioner White, Austin Community Climate Plan updating; one of the advisory groups is sustainable buildings, which is an opportunity for engagement. Sustainability office has information about climate plan update and calendar online. Deferred for future participation; possibly Commissioner Steyaert and Commissioner Gattuso may participate in the future. 4a. Discussion and Action – RCA for Residential Dumpster Service Ron Romero, ARR Division Manager, …
Forecast Presentation May 15, 2020 Presentation Topics • Budget Process • Department Overview -Key Performance Metrics • FY21 Department Forecast • Residential Rates Forecast • CIP Highlights • Clean Community Fee May 15, 2020 Zero Waste Advisory Commission 2 Budget Process • November 2019 – Management Retreat Held – Performance Review and Department Assessment • March 2020 – Financial Forecast Submitted – City timeline for budget approval is compressed • May 2020 – Proposed Budget Due • July 2020 – Proposed Budget Presented to Council • August 2020 – Budget Readings May 15, 2020 3 Department Overview Key Performance Measure FY17 Actuals FY18 Actuals FY19 Actuals FY20 FY20 Amended Estimated Lost Time Injury Rate Per the Equivalent of 100 Employees Percent of Combined Residential Collection Services Collected On-Time Average Customer Satisfaction With the Quality of all Curbside and HHW Services Estimated Percent of Curbside Collected Materials Diverted from Landfills by ARR Percent of URO-Affected Properties Reporting Access to Recycling for Employees and Tenants 0.95 0.24 2.03 0.00 1.0 99.89 99.89 99.89 100 99.89 74 75 75 85 85 37.5 36.8 37.5 38.1 39.0 May 15, 2020 Zero Waste Advisory Commission 86 85 85 85 80 4 Financial Forecast FY 2020 Budget $102.2 M CCF Amend. $1.7 M Cost Drivers $2.1 M New Invest. $0.7 M FY 2021 Budget $106.7 M 5-Year Forecast 114.9 119.6 123.4 127.3 102.2 106.7 29.65 33.90 36.15 36.90 38.70 38.95 15.00 14.00 Budget ($ millions) 14.90 15.50 CIP ($ millions) 15.20 15.20 Typical Rate Payer ∗ Typical Rate Payer data reflects monthly residential rate in dollars Forecast Highlights Significant rate increase required to bring budget in alignment $4.25/month increase to Base Fee 11 new positions in operations to account for customer growth and to reduce overtime; $6.75 Base Fee increase projected over the 5 year forecast. May 15, 2020 Zero Waste Advisory Commission 5 Rate Development Goal – for rates/fees to cover total Cost of Service Components of Calculation: – Revenue Offsets – Customers – Direct and Indirect Expenses May 15, 2020 Zero Waste Advisory Commission 6 Cost of Service Components Direct Expenses Indirect Expenses Cost of equipment, fuel, vehicle maintenance and supplies Employee costs – Salaries, benefits, taxes, insurance Internal Indirect Administrative and Support Staff (Safety, HR, Finance, QA, Executive Management, Strategic Initiatives, Customer Service, Cart Maintenance, etc.) External Indirect Corporate Purchasing, Budget, City Manager’s Office, …
Zero Waste Advisory Commission Meeting Minutes May 15, 2020 The Special Meeting of the Zero Waste Advisory Commission convened through Video Conference on Friday, May 15, 2020, due to COVID-19 Disaster Declaration for all Texas Counties. The following are the meeting highlights. For detailed information please visit http://www.austintexas.gov/cityclerk/boards_commissions/meetings/97_1.htm CALL TO ORDER Chair Acuna called the Commission Meeting to order at 10:03 a.m. Board Members in Attendance: Gerry Acuna, Cathy Gattuso, Ian Steyaert, Kaiba White, Lisa Barden, Amanda Masino, Jonathan Barona, Melissa Rothrock Absent: Melanie Scruggs Staff in attendance via WebEx: Ken Snipes, Jaime Germany Terry, Victoria Rieger, Gena McKinley Staff in attendance over the phone: Tammie Williamson, Richard McHale, Mike Turner, Brent Paige, Andy Dawson, Marcus Gonzalez Speakers: Adam Gregory Item 2b. Discussion and Action-Collections in the Central Business District RCA Jeffrey Jacoby Item Chair Acuna opened with comments, 1. APPROVAL OF FEBRUARY 19, 2020 SPECIAL MEETING MINUTES Vice-Chair Acuna entertained a motion. Commissioner Amanda White moved for approval. Seconded by Commissioner Cathy Gattuso. Item passed Unanimously 2. NEW BUSINESS 2a. Discussion and Action—ZWAC Officer Election of 2021 officers Chair Acuna thanked Commissioner Gattuso for being Vice-Chair and the entire Commission for support. Chair Acuna entertained a motion. Commissioner Masino moved for approval of Commissioner Gerry Acuna as Chair. Seconded Commissioner Gattuso Chair Acuna stepped back to allow Commissioners to vote. Vice-Chair Gattuso to over for voting. Motion approved Unanimously Chair Acuna motioned and nominated Commissioner Gattuso to remain as Vice-Chair. Seconded by Commissioner Kaiba White. Item approved Unanimous 2b. Discussion and Action-Collections in the Central Business District RCA Victoria Rieger, ARR, presented the item. We are seeking the favorable recommendation of a multi-term contract with Texas Disposal System Incorporated to provide trash and recycling and organics collection services for the Central Business District, as well as provide services for daily cleanup and maintenance of alleys in the service area for up to five years for a total contract amount not to exceed 8.3 million. Adam Gregory, TDS discussed the same request as the Residential Dumpster Contract back in February, for the Commission to recommend approval of the CBD Contract while recommending the Council reaffirm their rejection of the Landfill Criteria Matrix as you unanimously voted to do for the Residential Dumpster Contract. Previously staff requested to seek council approval of the LCM through the solicitation process. The CBD contract is the last remaining solicitation that incorporates the LCM. It’s …
ZERO WASTE ADVISORY COMMISSION February 19, 2020 6:30 P.M. Town Lake Center 721 Barton Springs Rd., Austin TX 78704 Assembly Room AGENDA Cathy Gattuso CURRENT COMMISSION MEMBERS: Gerry Acuna Ian Steyaert Lisa Barden CALL TO ORDER 1. CITIZEN COMMUNICATION: GENERAL Amanda Masino Jonathan Barona Melissa Rothrock Kaiba White Speakers signed up prior to the meeting being called to order will each be allowed a three‐minute allotment to address their concerns regarding items not posted on the agenda. 2. Approval of January 8, 2020 Meeting Minutes 3. OLD BUSINESS a. b. Discussion and Action – Approval November 21, 2019 Special Meeting Minutes Discussion and Action – Impact of Ordinance Change Pursuant to City of Austin Extraterritorial Boundary Revision Discussion and Action – C&D Working Group Sub‐Committee c. 4. NEW BUSINESS a. Discussion and Action – RCA for Residential Dumpster Service b. Discussion and Action – RCA for Fleet Vehicle Purchase c. Discussion and Action – RCA for Waste Collection at City Facilities d. Discussion and Action‐ Review of ARR Role in assisting with Homeless Encampment Cleanup and overall City of Austin Litter Abatement e. Discussion and Action – Review of the Clean Community Fee and its Impact and Sustainability in Meeting Austin’s growing Litter and Sanitation Challenges. f. Discussion and Action – Review of current Compostable Food Service Containers and Utensil options and information. 5. STAFF BRIEFINGS a. Director’s Report: Climate Action Plan Update, Curbside Textiles Recycling Methods, Compostable Food Service Containers, Solicitations Update, Statistical Reports and Performance Measures, Clean Community Fee, Multifamily Composting Update b. Homeless Encampment Cleanup Update‐ ARR Staff The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Teresa Dixon in the Austin Resource Recovery Department, at 512‐974‐1987, for additional information; TTY users route through Relay Texas at 711. For more information on the Zero Waste Advisory Commission, please contact Teresa Dixon at 512‐ 974‐1987. 6. FUTURE AGENDA ITEMS a. Proposed Food Pantry Recommendation Presentation b. University of Texas 2020 Zero Waste Presentation – Presentation by University of Texas Staff ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to …
Zero Waste Advisory Commission Meeting Minutes January 8, 2020 The Zero Waste Advisory Commission convened in a regular meeting on January 8, 2020 in Council Chambers in City Hall in Austin, Texas. The following are the meeting highlights. For detailed information, please visit http://www.austintexas.gov/cityclerk/boards_commissions/meetings/97_1.htm. CALL TO ORDER Chair Acuna called the Commission Meeting to order at 6:36 p.m. Board Members in Attendance: Gerry Acuna, Cathy Gattuso, Ian Steyaert, Melissa Rothrock, Amanda Masino, Kaiba White. Absent are: Jonathan Barona, Ian Steyaert. Staff in attendance: Ken Snipes, Tammie Williamson, Richard McHale, Victoria Rieger, Gena McKinley, Andy Dawson, Gabriel Gonzalez, Lori Scott, Scott Long, Marcus Gonzalez, Amy Slagle. 1. CITIZEN COMMUNICATION: GENERAL Jeffrey Jacoby signed up to speak. He thanked the Commission for their resolution on November 21st. 2. APPROVAL OF SEPTEMBER 4, 2019 SPECIAL MEETING MINUTES Chair Acuna entertained a motion. Commissioner Masino moved for approval. Seconded by Commissioner Gattuso. Item did not pass on a 5-0-1 vote. Commissioner Barden abstained. ITEMS FOR DISCUSSION AND POSSIBLE ACTION 3. OLD BUSINESS 3a. Discussion and Action – Impact of Ordinance Change Pursuant to City of Austin Extraterritorial Boundary Revision Jon White, Travis County, talked about the recently amended Solid Waste Siting Ordinance. Mr. White explained that the recent amendment fixed some contradictions that had been in the original 2003 ordinance. Mr. White said that as the ordinance was being re-worked, Travis County and the City of Austin had agreed to release extraterritorial jurisdiction over lands around the Waste Management site. Mr. White said that although the [Waste Management site] were going to continue operations, future activities would not be permitted because it’s the longstanding position that the City and County both have a longstanding position for waste disposal activities at [the Waste Management] location to end. Chair Acuna asked how this affects us in meeting the needs and goals of our city master plan, expanding household hazardous waste opportunities and diversion. Mr. White said that it does allow for potential sites to be developed elsewhere in the county, but the ordinance is more adapted to add transfer stations than landfills. Commissioner Masino asked what the boundaries were of the siting ordinance. Mr. White said it was North of 290 (Blue Goose Road), and the limits were to west where railroad and creek are; within half a mile. Chair Acuna asked for clarification, if it would impede the city’s ability to identify a household hazardous …
Zero Waste Advisory Commission Special Meeting Minutes November 21, 2019 The Zero Waste Advisory Commission convened in a regular meeting on November 21, 2019 in Council Chambers in City Hall in Austin, Texas. The following are the meeting highlights. For detailed information, please visit http://www.austintexas.gov/cityclerk/boards_commissions/meetings/97_1.htm. CALL TO ORDER Chair Acuna called the Commission Meeting to order at 6:36 p.m. Board Members in Attendance: Gerry Acuna, Cathy Gattuso, Ian Steyaert, Melissa Rothrock, Amanda Masino, Kaiba White. Absent are: Jonathan Barona, Lisa Barden Staff in attendance: Ken Snipes, Sam Angoori, Tammie Williamson, Richard McHale, Victoria Rieger, Gena McKinley, Andy Dawson, Donald Hardee, Gabriel Gonzalez, Lori Scott, Scott Long, Marcus Gonzalez, Amy Slagle. 1. CITIZEN COMMUNICATION: GENERAL No citizens signed up to speak. 2. APPROVAL OF SEPTEMBER 4, 2019 SPECIAL MEETING MINUTES Chair Acuna entertained a motion. Commissioner Gattuso moved for approval. Seconded by Commissioner Rothrock. Passed on a 6-0 vote. ITEMS FOR DISCUSSION AND POSSIBLE ACTION 3. OLD BUSINESS 3a. Discussion and Action – Impact of Ordinance Change Pursuant to City of Austin Extraterritorial Boundary Revision This item was tabled until January. 4. NEW BUSINESS 4a. Discussion and Action – Proposed 2020 ZWAC Calendar Dates Chair Acuna entertained a motion. Commissioner White moved for approval. Seconded by Commissioner Rothrock. Passed on a 6-0 vote. 4c. Discussion and Action – Create a Working Group to Discuss and Assist with the Development and Implementation of Composting at Multifamily Properties Commissioners Rothrock, Gattuso, White, Masino, and Barona volunteered for the Composting Multifamily Working Group. Chair Acuna moved for approval of the Composting Multifamily Working Group. Seconded by Commissioner White. Motion passed on a 6-0 vote. 4b. Discussion and Action – Proposed Travis County Facility Expansion Chair Acuna proposed a recommendation on the proposed Travis County Facility Expansion and the challenges posed to aviation. Chair Acuna entertained a motion. Commissioner Gattuso moved to accept the recommendation. Commissioner Steyaert seconded. Commissioner Masino proposed a friendly amendment to change: “…varmint and birds of prey…” to “…to attract birds that could present a hazard to air travel…”. Recommendation passed on a 6-0 vote. 5. STAFF BRIEFINGS 5a. Director’s Report: Styrofoam Processing Grant, Aviation Department Bird Strike Data, City of San Antonio and McAllen Fine System Review, Solicitations Update, Statistical Reports and Performance Measures Richard McHale, ARR, presented the Director’s Report. Commissioner Masino wanted to know more information about how the bird data is collected. Chris Moret, Aviation, presented a …
COUNCIL DATE: 04/09/2020 CITY OF AUSTIN RECOMMENDATION FOR COUNCIL ACTION VENDOR: TEXAS DISPOSAL SYSTEMS, INC. SUBJECT: Authorize award and execution of a multi-term contract with Texas Disposal Systems, Inc., to provide residential dumpster collection services, for up to five years for a total contract amount not to exceed $2,100,000. MBE/WBE: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. LEAD DEPARTMENT: Purchasing Office CLIENT DEPARTMENT(S): Austin Resource Recovery FISCAL NOTE: Funding in the amount of $210,000 is available in the Fiscal Year 2019-2020 Operating Budget of Austin Resource Recovery. Funding for the remaining contract term is contingent upon available funding in future budgets. PURCHASING: The Purchasing Office issued an Invitation for Bids (IFB) 1500 SLW1028 for these services. The solicitation issued on September 16, 2019 and it closed on October 22, 2019. Of the three offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents PRIOR COUNCIL ACTION: FOR MORE INFORMATION CONTACT: Inquiries should be directed to the City Manager’s Agenda Office, at 512- 974-2991 or AgendaOffice@austintexas.gov NOTE: Respondents to this solicitation, and their representatives, shall continue to direct inquiries to the solicitation’s Authorized Contact Person: Sandy Wirtanen, at 512-974-7711 or sandy.wirtanen@austintexas.gov. BOARD AND COMMISSION ACTION: February 12, 2020 – To be reviewed by the Zero Waste Advisory Commission. ADDITIONAL BACKUP INFORMATION (RCA BODY) The contractor will provide collection, transportation, maintenance, and cleanup of refuse materials generated by residential multi-unit customers located within specific areas of Austin. Based on considerations of health, safety, customer access, and convenience of collections, certain multi-unit residential properties within the city have been determined to be best suited for dumpster services rather than individual City-provided cart services. The contractor will provide all the necessary dumpsters/containers, staff, labor, vehicles, and equipment to perform these services. The current contract expires June 1, 2020. The requested authorization amount was determined using a departmental estimate based on historical spend and future usage. Revised 3/2018 1
COUNCIL DATE: 03/26/2020 CITY OF AUSTIN RECOMMENDATION FOR COUNCIL ACTION VENDOR: VARIOUS SUBJECT: Authorize negotiation and execution of cooperative contracts through the Houston-Galveston Area Council; Sourcewell; Local Government Purchasing Cooperative, administered by Texas Association of School Boards, Inc. (BuyBoard); and Texas Multiple Award Schedule cooperative purchase programs with various contractors, to provide vehicles and equipment, each for up to five years for total contract amounts not to exceed $289,000,000, divided among the contractors. MBE/WBE: These procurements were reviewed for subcontracting opportunities in accordance with City Code Chapter 2- 9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods required for these procurements, there were no subcontracting opportunities; therefore, no subcontracting goals were established. LEAD DEPARTMENT: Purchasing Office CLIENT DEPARTMENT: Fleet Mobility Services FISCAL NOTE: Funding in the amount of $26,263,500 is available in the Fiscal Year 2019-2020 Capital Budget of various City departments. Funding in the amount of $385,310, is available in the Fiscal Year 2019-2020 Operating Budget of various City departments. Funding for the remaining contract terms is contingent upon funding in future budgets. PURCHASING: Multiple cooperative purchase programs were reviewed for these goods. The Purchasing Office has determined these cooperative purchase programs best meet the needs of the department to provide the goods required at the best value for the City. PRIOR COUNCIL ACTION: FOR MORE INFORMATION CONTACT: Inquiries should be directed to the City Manager’s Agenda Office, at 512- 974-2991 or AgendaOffice@austintexas.gov or to John Hilbun, at 512-974-1054 or john.hilbun@austintexas.gov BOARD AND COMMISSION ACTION: February 12, 2020 – To be reviewed by the Zero Waste Advisory Commission; March 9, 2020 – To be reviewed by the Electric Utility Commission; March 11, 2020 – To be reviewed by the Water and Wastewater Commission. ADDITIONAL BACKUP INFORMATION (RCA BODY) These contracts will provide Fleet Mobility Services the ability to purchase new and replacement vehicles, trailers, and equipment. These items will be added to the City’s fleet for use by various departments. The Houston-Galveston Area Council (H-GAC), Sourcewell, Local Government Purchasing Cooperative, administered by Texas Association of School Boards, Inc. (BuyBoard), and Texas Multiple Award Schedule (TxMAS) cooperatives establish competitively bid contracts that can be utilized by the State and other government agencies through a cooperative agreement. Cooperative agreements save taxpayer dollars by leveraging volume-buying power to drive down costs on hundreds of contracts through a streamlined cooperative purchasing program. These contracts offer the lowest prices for …
COUNCIL DATE: 2/20/20 CITY OF AUSTIN RECOMMENDATION FOR COUNCIL ACTION VENDOR: WASTE MANAGEMENT OF TEXAS INC SUBJECT: Authorize negotiation and execution of an emergency contract with Waste Management of Texas Inc., to provide collection, transportation, processing, and disposal of refuse, recycling, brush, and compostable materials generated by City facilities, for up to one year in an amount not to exceed $1,068,000. MBE/WBE: Contract is exempt from the City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established. LEAD DEPARTMENT: Purchasing Office CLIENT DEPARTMENTS: All City departments FISCAL NOTE: Funding is available in the Fiscal Year 2019-2020 Operating Budget of various City departments. PURCHASING: Public Health and Safety Emergency PRIOR COUNCIL ACTION: FOR MORE INFORMATION CONTACT: Inquiries should be directed to the City Manager’s Agenda Office, at 512- 974-2991 or AgendaOffice@austintexas.gov or to Sandy Wirtanen, at 512-974-7711 or sandy.wirtanen@austintexas.gov. BOARD AND COMMISSION ACTION: February 5, 2020 – To be reviewed by the Water and Wastewater Commission. February 12, 2020 – To be reviewed by the Zero Waste Advisory Commission. ADDITIONAL BACKUP INFORMATION (RCA BODY) The short-term contract will provide collection, transportation, processing, and disposal of refuse, recycling, brush, and compostable materials generated by City facilities for a period of six months until a new citywide contract can be executed. Austin Resource Recovery does not provide waste collection services to City facilities due to the type of equipment required. Under this contract, most collection containers will be serviced on a weekly basis, with some sites utilizing roll-off containers, compactors, and balers that will be serviced as-needed. Additionally, the contract will provide services for the management and disposal of industrial Class 2 and non-hazardous special wastes for Austin Energy (AE), as well as for other departments as needed. AE manages several facilities and work sites that generate non-hazardous liquid and solid wastes, generally through routine maintenance activities. In order to comply with federal, state, and local regulations, AE requires the turn-key services of a waste disposal contractor to transport and dispose of the industrial Class 2 and non-hazardous special waste generated. The current contract for these services expires on February 28, 2020. A solicitation for a new citywide contract for these services is currently under way and this temporary contract will prevent a lapse of these services until this new contract is in place. As the current provider of these services, the contractor is …
To: Zero Waste Advisory Commission From: Ken Snipes, Director Austin Resource Recovery Date: February 19, 2020 Climate Action Plan Update Subject: Director’s Monthly Report to the Zero Waste Advisory Commission The Office of Sustainability is updating Austin's Community Climate Plan. The goal of this update is to identify actions that local government, businesses, and community members can undertake in the next 10 years that will help Austin reach its goal of reducing as many global warming emissions as created by 2050. City staff, including representatives from Austin Resource Recovery, will host five workshops that coincide with the five advisory groups working on the Climate Plan Update. The “Climate Change and Consumption Community Workshop” will have discussion related to Austin’s zero waste efforts. Transportation Electrification Community Workshop; February 4th from 5:30‐8pm at Austin Energy Town Sustainable Buildings Community Workshop; February 8th from 2‐4:30pm at Huston‐Tillotson University ‐ Lake Center ‐ Assembly Room 130 Dickey‐Lawless Science Building Natural Systems Community Workshop; February 11th from 5:30‐8pm at the Carver Library Auditorium Transportation and Land Use Community Workshop; February 13th from 5:30‐8pm at the Carver Library Climate Change and Consumption Community Workshop; February 22nd from 10:30‐1pm Location has not Auditorium been determined More information at: austintexas.gov/climateplan Curbside Textile Recycling Methods In regards to questions raised at the previous ZWAC meeting, we are providing the following clarification with regards to the curbside textile program: The proposed program is an on‐call collection program that accepts textiles and other gently used household goods. The term “gently used” applies to “household goods” other than textiles, as the contract allows for donations of other materials as well. The description has been modified to read: The proposed program is an on‐ call collection program that accepts textiles and other household goods. For clarity, section 3.1 of the contract states: All marketing shall state that Textiles are acceptable in any condition (except wet or infested materials) for collection and shall encourage residents to use the program to recycle damaged, torn, or stained Textiles. Regarding the process for recycling textiles, once material is collected through the curbside collection program, it is sent to one of the retail thrift stores throughout Central Texas. If the material doesn’t sell within approximately four weeks, it will then go to one of two outlet centers within Austin and given a chance to sell by the pound. If the material doesn’t sell …
To: Zero Waste Advisory Commission From: Ken Snipes, Director Austin Resource Recovery Date: February 19, 2020 Climate Action Plan Update Subject: Director’s Monthly Report to the Zero Waste Advisory Commission The Office of Sustainability is updating Austin's Community Climate Plan. The goal of this update is to identify actions that local government, businesses, and community members can undertake in the next 10 years that will help Austin reach its goal of reducing as many global warming emissions as created by 2050. City staff, including representatives from Austin Resource Recovery, will host five workshops that coincide with the five advisory groups working on the Climate Plan Update. The “Climate Change and Consumption Community Workshop” will have discussion related to Austin’s zero waste efforts. Transportation Electrification Community Workshop; February 4th from 5:30‐8pm at Austin Energy Town Sustainable Buildings Community Workshop; February 8th from 2‐4:30pm at Huston‐Tillotson University ‐ Lake Center ‐ Assembly Room 130 Dickey‐Lawless Science Building Natural Systems Community Workshop; February 11th from 5:30‐8pm at the Carver Library Auditorium Transportation and Land Use Community Workshop; February 13th from 5:30‐8pm at the Carver Library Climate Change and Consumption Community Workshop; February 22nd from 10:30‐1pm Location has not Auditorium been determined More information at: austintexas.gov/climateplan Curbside Textile Recycling Methods In regards to questions raised at the previous ZWAC meeting, we are providing the following clarification with regards to the curbside textile program: The proposed program is an on‐call collection program that accepts textiles and other gently used household goods. The term “gently used” applies to “household goods” other than textiles, as the contract allows for donations of other materials as well. The description has been modified to read: The proposed program is an on‐ call collection program that accepts textiles and other household goods. For clarity, section 3.1 of the contract states: All marketing shall state that Textiles are acceptable in any condition (except wet or infested materials) for collection and shall encourage residents to use the program to recycle damaged, torn, or stained Textiles. Regarding the process for recycling textiles, once material is collected through the curbside collection program, it is sent to one of the retail thrift stores throughout Central Texas. If the material doesn’t sell within approximately four weeks, it will then go to one of two outlet centers within Austin and given a chance to sell by the pound. If the material doesn’t sell …
Zero Waste Advisory Commission Special Meeting Minutes February 19, 2020 The Zero Waste Advisory Commission convened in a special meeting on February 19, 2020 in the Town Lake Center Assembly Room in Austin, Texas. Following are the meeting highlights. For detailed information, please visit http://www.austintexas.gov/cityclerk/boards_commissions/meetings/97_1.htm. CALL TO ORDER Chair Acuna called the Commission Meeting to order at 6:42 p.m. Board Members in Attendance: Gerry Acuna, Cathy Gattuso, Ian Steyaert, Amanda Masino, Kaiba White, Jonathan Barona, Lisa Barden Absent are: Melissa Rothrock Staff in attendance: Director Ken Snipes, Assistant Director Tammie Williamson, Assistant Director Richard McHale, Victoria Rieger, Gena McKinley, Mike Turner, Andy Dawson, Richard Avila, Lori Scott, Scott Long, Marcus Gonzalez, Amy Slagle, Ron Romero, Brent Paige, Rick Harland (Fleet) Speakers: Adam Gregory, Jeffrey Jacoby, Bobby Gregory, Scott Johnson, Ryan Hobbs 1. CITIZEN COMMUNICATION: GENERAL Scott Johnson- Mattress recycling; coordinated with Houston Furniture Bank and requests consideration of mattress recycling pilot or program. Assistant Director Richard McHale: there is an RFP on mattress recycling issued and closed, under evaluation. 2. Approval of January 8, 2020 Meeting Minutes Modifications: Commissioner Gattuso approves, seconded by Masino. Unanimous. Ian absent; Lisa Barden in Attendance. Change minutes to November. 3a. Approval November 21, 2019 Special Meeting Minutes. Gattuso approves, Ian seconds. Unanimous 3b. Impact of Ordinance Change Pursuant to City of Austin Extraterritorial Boundary Revision The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Teresa Dixon in the Austin Resource Recovery Department, at 512-974-1987, for additional information; TTY users route through Relay Texas at 711. For more information on the Zero Waste Advisory Commission, please contact Teresa Dixon at 512- 974-1987. Citizen communication: Adam Gregory, Texas Disposal Systems, requests that ZWAC recommend to Council to recommend treating landfills equally. 3c. C&D Working Group Sub-Committee: Per Commissioner White, Austin Community Climate Plan updating; one of the advisory groups is sustainable buildings, which is an opportunity for engagement. Sustainability office has information about climate plan update and calendar online. Deferred for future participation; possibly Commissioner Steyaert and Commissioner Gattuso may participate in the future. 4a. Discussion and Action – RCA for Residential Dumpster Service Ron Romero, ARR Division Manager, …
ZERO WASTE ADVISORY COMMISSION February 12, 2020 6:30 P.M. Kenneth Gardner Service Center 4108 Todd Lane Austin, Texas 78744 Assembly Room AGENDA CURRENT COMMISSION MEMBERS: Gerry Acuna Ian Steyaert Lisa Barden Cathy Gattuso CALL TO ORDER Amanda Masino Jonathan Barona Melissa Rothrock Kaiba White CITIZEN COMMUNICATION: GENERAL Speakers signed up prior to the meeting being called to order will each be allowed a three‐minute allotment to address their concerns regarding items not posted on the agenda. 2. Approval of January 8, 2020 Meeting Minutes 3. OLD BUSINESS a. Discussion and Action – Approval November 21, 2019 Special Meeting Minutes b. Discussion and Action – Impact of Ordinance Change Pursuant to City of Austin Extraterritorial c. Discussion and Action – C&D Working Group Sub‐Committee Boundary Revision 4. NEW BUSINESS a. Discussion and Action – RCA for Residential Dumpster Service b. Discussion and Action – RCA for Fleet Vehicle Purchase c. Discussion and Action – RCA for Waste Collection at City Facilities 5. STAFF BRIEFINGS a. Director’s Report: Climate Action Plan Update, Curbside Textiles Recycling Methods, Compostable Food Service Containers, Solicitations Update, Statistical Reports and Performance Measures, Clean Community Fee, Multifamily Composting Update b. Homeless Encampment Cleanup Update‐ ARR Staff 6. FUTURE AGENDA ITEMS a. Proposed Food Pantry Recommendation Presentation b. University of Texas 2020 Zero Waste Presentation – Presentation by University of Texas Staff ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Teresa Dixon in the Austin Resource Recovery Department, at 512‐974‐1987, for additional information; TTY users route through Relay Texas at 711. For more information on the Zero Waste Advisory Commission, please contact Teresa Dixon at 512‐ 974‐1987.
Zero Waste Advisory Commission Meeting Minutes January 8, 2020 The Zero Waste Advisory Commission convened in a regular meeting on January 8, 2020 in Council Chambers in City Hall in Austin, Texas. The following are the meeting highlights. For detailed information, please visit http://www.austintexas.gov/cityclerk/boards_commissions/meetings/97_1.htm. CALL TO ORDER Chair Acuna called the Commission Meeting to order at 6:36 p.m. Board Members in Attendance: Gerry Acuna, Cathy Gattuso, Ian Steyaert, Melissa Rothrock, Amanda Masino, Kaiba White. Absent are: Jonathan Barona, Ian Steyaert. Staff in attendance: Ken Snipes, Tammie Williamson, Richard McHale, Victoria Rieger, Gena McKinley, Andy Dawson, Gabriel Gonzalez, Lori Scott, Scott Long, Marcus Gonzalez, Amy Slagle. 1. CITIZEN COMMUNICATION: GENERAL Jeffrey Jacoby signed up to speak. He thanked the Commission for their resolution on November 21st. 2. APPROVAL OF SEPTEMBER 4, 2019 SPECIAL MEETING MINUTES Chair Acuna entertained a motion. Commissioner Masino moved for approval. Seconded by Commissioner Gattuso. Item did not pass on a 5-0-1 vote. Commissioner Barden abstained. ITEMS FOR DISCUSSION AND POSSIBLE ACTION 3. OLD BUSINESS 3a. Discussion and Action – Impact of Ordinance Change Pursuant to City of Austin Extraterritorial Boundary Revision Jon White, Travis County, talked about the recently amended Solid Waste Siting Ordinance. Mr. White explained that the recent amendment fixed some contradictions that had been in the original 2003 ordinance. Mr. White said that as the ordinance was being re-worked, Travis County and the City of Austin had agreed to release extraterritorial jurisdiction over lands around the Waste Management site. Mr. White said that although the [Waste Management site] were going to continue operations, future activities would not be permitted because it’s the longstanding position that the City and County both have a longstanding position for waste disposal activities at [the Waste Management] location to end. Chair Acuna asked how this affects us in meeting the needs and goals of our city master plan, expanding household hazardous waste opportunities and diversion. Mr. White said that it does allow for potential sites to be developed elsewhere in the county, but the ordinance is more adapted to add transfer stations than landfills. Commissioner Masino asked what the boundaries were of the siting ordinance. Mr. White said it was North of 290 (Blue Goose Road), and the limits were to west where railroad and creek are; within half a mile. Chair Acuna asked for clarification, if it would impede the city’s ability to identify a household hazardous …
