Director's Report October — original pdf

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To: From: Zero Waste Advisory Commission Ken Snipes Director Austin Resource Recovery Date: October 13th, 2021 Subject: Director’s Monthly Report to the Zero Waste Advisory Commission Toter® Contract Agreement Update In October 2021, Austin Resource Recovery (ARR) intends to seek Council approval to negotiate and execute a five- year cooperative contract agreement with Toter® Waste Container Manufacturer in the amount of $2.6M. There is an increase in the price of carts due to raw materials that are used to manufacture the carts and due to having to order compost carts; however, Toter® does anticipate the cost of raw materials to go down for (resin)., Should this happen, the unit price of carts for the next quarter will decrease. A warranty will provide 12 years of coverage on the cart body and 10 years of coverage on all other cart components. Austin Resource Recovery utilizes Toter® waste containers to provide residential waste, recycle, and compost collection to its customers. The new agreement would enable the City to continue to provide Toter® waste containers specifically using 24, 32, 64- and 96-gallon sizes for collection. Toter® carts are 100% recyclable and are manufactured using up to 50% recycled plastic while being compatible with ARR’s fully automated and semi- automated trucks. Vehicle Fleet Technology Upgrade (VFTU) The Vehicle Fleet Technology Upgrade (VFTU) is the replacement of SWTS, (Austin Resource Recovery's old cart system) with Fleet Mind’s RMS Cart System. The project consists of 3 segments:, the in-vehicle technology installation, the integration of the City of Austin Billing System with RMS and the integration of Austin 311 Service Request System with RMS. The new cart system will facilitate the automation of manual processes. Each segment of the VFTU Project has a separate implementation date. The first segment, the in-vehicle technology installations, was deployed incrementally after the Pilot Phase (per the contract bid sheet). The second segment, the integration of the billing and cart systems, was deployed on July 12, 2021. The final segment, the carts and service request system integration, is schedule for deployment on October 26, 2021.  ARR Solicitations Update As of September 28, 2021 Upcoming Solicitations Under Development (in alphabetical order): 1. Household Hazardous Waste and Recycling Collection Services: ILA – City will provide household hazardous waste, recycling, and other collection services for Travis County households located outside the incorporated limits of the City. Solicitations Expected to be Posted Within the Next 90 Days: 1. Asbestos, Lead, and Mold Abatement Services: RFP – Contractor will provide removal, encapsulation, and disposition of asbestos, lead, particulate, and mold. 2. Solid Waste Industry Consulting Services: RFQS – Consultants will provide professional solid waste industry consulting services, including delivering industry knowledge, technical advice, and recommendations on solid waste industry marketing indexes and definitions on an as needed basis. 3. Violet Bags: IFB – Contractor will provide purple or violet-colored trash bags to support the violet bag trash collection program. The bags will be used to collect trash, litter, and small bulk items near homeless encampments. Published Solicitations: No updates. Solicitations in Evaluation or Negotiation: 1. Post-Disaster Debris Removal and Disposal Services:– RFP 1500 SLW3011 – This solicitation was posted on March 29, 2021 and closed on May 13, 2021. Contractor to provide emergency debris removal and debris disposal services in accordance with Federal Emergency Management Administration (FEMA) guidelines. No existing contract 2. Post-Disaster Debris Monitoring Services: RFP 1500 SLW3010 – This solicitation was posted on March 29, 2021 and closed on May 6, 2021. Contractor to provide emergency field debris monitoring services to include management and accounting services for monitoring the recovery efforts of the City’s Post Disaster Debris Removal and Disposal Contractor. No existing contract. Definitions: CCO (Capital Contracting Office): Administers the procurement of professional and construction services. CO-OP (Cooperative Contract): A contract that has been competitively bid and issued by another government or purchasing alliance with the intention of sharing it with other governmental entities. ILA (Interlocal Agreement): A collaborative contract between local government entities (for example, ARR and a county, state, or school district) to provide more efficient and less costly services, where any payments are made from current revenues. IFB (Invitation for Bid): Formal bidding documents inviting suppliers to submit pricing for goods or services. RFI (Request for Information): Used to obtain industry input, feedback, or reactions from potential suppliers prior to issuing a solicitation. RFQ (Request for Quotation): Informal request to suppliers to provide quotes on specific goods or services. RFQS (Request for Qualifications): Formal solicitation used when qualifications are the main criteria for professional services. RFP (Request for Proposals): Formal request for a supplier to provide a solution and cost estimate to a complex need. Page 1 of 1 Austin Resource Recovery Curbside Collection and Drop Off Center Operations LAST FISCAL YEAR CURRENT FISCAL YEAR FY 2019 FY 2020 Jun 2020 Jul 2020 Jun 2021 Jul 2021 FY20 YTD (Oct 19-Jul 20) FY21 YTD (Oct 20-Jul 21) 130,307 11,040 517 136,709 5,379 347 12,426 71 36 12,680 758 22 113,489 5,306 287 11,913 1,175 70 11,512 1,184 90 116,262 9,618 616 Description of Services Tons of curbside Trash Tons of Curbside Bulk Disposed HHW Operations Tons Disposed Estimated Tons of Curbside Recycling Residuals* Total Disposed Tons Collected Curbside and from Drop Off Center Operations 11,761 11,302 1,031 1,016 9,397 989 895 9,513 10,386 *Estimated tons of curbside recycling processed by vendors as residual - based on bi-annual sample route audit 153,625 153,737 13,564 14,476 128,479 14,147 13,681 136,008 154,991 Tons of curbside recycling RRC Tons Recycled/Reused RRC Tons of Brush Collected HHW Operations Tons recycled/reused Tons of Drop Off Center Collections Recycled/Reused Tons of Curbside Yard Trimmings Tons of Curbside Bulk Recycled Tons of Curbside Brush Collected Tons of Curbside Textiles Collected Tons of Carts Recycled Total Diverted Tons Collected Curbside and from Drop Off Center Operations Tons of Curbside Compost Collected** 47,528 2,259 2,595 477 5,073 37,265 257 6,447 77 166 96,813 22,040 52,122 1,218 1,722 247 3,060 48,105 127 3,323 25 193 106,955 38,711 4,773 59 93 5 157 3,747 0 33 0 18 8,728 3,101 4,671 69 41 15 101 3,191 25 386 11 17 8,402 2,673 43,335 1,203 1,717 216 3,010 42,342 125 3,293 11 167 92,284 33,835 4,425 135 161 36 301 4,524 30 915 4 17 10,217 4,524 4,036 147 13 21 111 3,609 71 810 4 0 8,640 3,609 43,624 1,053 521 161 1,439 50,499 297 6,596 35 110 102,600 47,473 110,448 45,864 **"Tons of Curbside Compost Collected" is included in the "Tons of Yard Trimmings Collected" Total Tons Collected Curbside and from Drop Off Center Operations 250,438 260,692 22,292 22,878 220,763 24,364 22,321 238,608 265,439 Estimated Percent of Curbside Collected Materials Diverted from Landfills by ARR Pounds of Trash collected per customer per pickup Pounds of Recycled materials collected per customer per pickup (every other week) Pounds of Yard Trimmings collected per customer per week 37.47% 40.38% 38.78% 36.48% 41.05% 41.33% 38.56% 42.76% 40.65% 24.78 25.57 27.75 28.21 25.52 26.12 25.20 25.67 24.62 Number of Trash and Recycling Customers 202,292 205,670 206,680 207,473 205,281 210,521 210,864 209,063 207,760 18.17 19.61 21.44 20.90 19.60 19.51 17.77 19.37 19.58 7.12 9.05 8.41 7.14 9.57 9.97 7.94 11.21 8.53 Number of Yard Trimmings/Organics Customers 201,174 204,506 205,527 206,329 204,127 209,347 209,674 207,860 206,707 Total tons of Dead Animals Collected from COA rights- of-way and the animal shelter 30 34 4 4 30 3 2 26 30 FY 2021 Goal 133,005 11,000 600 52,604 2,400 2,000 550 4,700 45,864 250 6,700 180 150 d e s o p s D s n o T i i d e t r e v D s n o T  30,000 25,000 20,000 15,000 10,000 5,000 0 60% 55% 50% 45% 40% 35% 30% 25% 45.00% 40.00% 35.00% 30.00% 25.00% Austin Resource Recovery Curbside Collection and Drop Off Center Operations 22,292 22,878 24,364 22,321 8,728 8,402 8,640 Jun 2020 Jul 2020 Jun 2021 Jul 2021 Total Diverted Tons Collected Curbside and from Drop Off Center Operations Total Tons Collected Curbside and from Drop Off Center Operations Estimated Percent of Curbside Collected Materials Diverted from Landfills by ARR 10,217 0 0 39% 36% 41% 41% 39% 43% Jun 2020 Jul 2020 FY20 YTD (Oct 19-Jul 20) Jun 2021 Jul 2021 FY21 YTD (Oct 20-Jul 21) Reporting Status and Diversion Results for All Categories of Waste Generation Category of Waste Generation Residential Waste Diversion (city serviced accounts) Community Diversion Rate FY2016-17 Actual FY2017-18 Actual FY2018-19 Actual FY2019-20 Actual FY2020-21 Goal FY2020-21 Current 37.51% 36.77% 37.47% 40.38% 40.65% 42.76% * * * * * * *As prescribed in the Austin Resource Recovery Master Plan, the Department will conduct a detailed waste assessment study every five years to determine progress toward our Zero Waste goal. The first such study was published in 2015 and is titled Austin’s 2015 Community Diversion Study. The study focused on estimating diversion from both ARR-serviced properties and commercial properties. Commercial properties include retail businesses, food service establishments, professional offices, industrial properties, institutional facilities, government facilities, and multifamily properties five units and larger. According to Austin's 2015 Community Diversion Study, Residential Waste Diversion Rate (city serviced accounts) represents approximately 15% and the Community Diversion Rate (accounts serviced by private waste haulers) represents approximately 85% of the total citywide wastage. Residential Waste Diversion (city serviced accounts) 40.38% 40.65% 42.76% 37.51% 36.77% 37.47% FY2016-17 Actual FY2017-18 Actual FY2018-19 Actual FY2019-20 Actual FY2020-21 Goal FY2020-21 Current CY 2020 Category of Waste Generation Commercial Tons Landfilled** Commercial Tons Recycled** Commercial Organics Tons** CY 2018 CY 2019 1,079,312 402,292 80,906 1,401,619 470,786 102,215 1,359,207 435,875 81,436 ** Numbers reported here are compiled from self-reported data submitted by licensed private waste haulers via semi-annual tonnage reports required under Section 15-6-3 of the City Code on a calendar year basis and as such, ARR does not attest to the accuracy of these amounts. These numbers reflect data from 100-200 licensed haulers (number of haulers varies over time), and include haulers servicing dumpsters, roll-offs, construction and demolition debris, landscaping debris, and metal scrap. These numbers do not reflect all data sources included in Austin's 2015 Community Diversion Study.  ZWAC September 8th, 2021 Regular Meeting ARR Solicitations Updates & Reports  ARR Solicitations Update As of August 30, 2021 ZWAC Meeting September 08, 2021 Upcoming Solicitations Under Development (in alphabetical order): 1. Household Hazardous Waste and Recycling Collection Services: ILA – City will provide household hazardous waste, recycling, and other collection services for Travis County households located outside the incorporated limits of the City. 2. Refuse and Recycling Containers Carts: Cooperative Purchase – Contractor will provide carts to support a broad range of services offered to Austin residents and businesses, including the curbside collection of trash, recycling, yard trimmings and compost. 3. Violet Bags: IFB – Contractor will provide purple or violet-colored trash bags to support the violet bag trash collection program. The bags will be used to collect trash, litter, and small bulk items near homeless encampments. Solicitations Expected to be Posted Within the Next 90 Days: 1. Asbestos, Lead, and Mold Abatement Services: RFP – Contractor will provide removal, encapsulation, and disposition of asbestos, lead, particulate, and mold. 2. Recycling and Solid Waste Consulting Services: RFQS – Consultants will provide professional recycling industry consulting services, including delivering industry knowledge, technical advice, and recommendations on recycling industry marketing indexes and definitions on an as needed basis. Published Solicitations: No updates. Solicitations in Evaluation or Negotiation: 1. Post-Disaster Debris Removal Services:– RFP 1500 SLW3011 – This solicitation was posted on March 29, 2021 and closed on May 13, 2021. Contractor to provide emergency debris removal services in accordance with Federal Emergency Management Administration (FEMA) guidelines. No existing contract 2. Post-Disaster Debris Monitoring Services: RFP 1500 SLW3010 – This solicitation was posted on March 29, 2021 and closed on May 6, 2021. Contractor to provide emergency field debris monitoring services to include management and accounting services for monitoring the recovery efforts of the City’s Post Disaster Debris Removal Contractor. No existing contract. Definitions: CCO (Capital Contracting Office): Administers the procurement of professional and construction services. CO-OP (Cooperative Contract): A contract that has been competitively bid and issued by another government or purchasing alliance with the intention of sharing it with other governmental entities. ILA (Interlocal Agreement): A collaborative contract between local government entities (for example, ARR and a county, state, or school district) to provide more efficient and less costly services, where any payments are made from current revenues. IFB (Invitation for Bid): Formal bidding documents inviting suppliers to submit pricing for goods or services. RFI (Request for Information): Used to obtain industry input, feedback, or reactions from potential suppliers prior to issuing a solicitation. RFQ (Request for Quotation): Informal request to suppliers to provide quotes on specific goods or services. RFQS (Request for Qualifications): Formal solicitation used when qualifications are the main criteria for professional services. RFP (Request for Proposals): Formal request for a supplier to provide a solution and cost estimate to a complex need. Page 1 of 1 Austin Resource Recovery Curbside Collection and Drop Off Center Operations LAST FISCAL YEAR CURRENT FISCAL YEAR FY 2019 FY 2020 May 2020 Jun 2020 May 2021 Jun 2021 FY20 YTD (Oct 19-Jun 20) FY21 YTD (Oct 20-Jun 21) 130,307 11,040 517 136,709 5,379 347 12,029 44 0 12,426 71 36 100,809 4,548 265 11,558 1,415 83 11,913 1,175 70 104,750 8,434 526 Description of Services Tons of curbside Trash Tons of Curbside Bulk Disposed HHW Operations Tons Disposed Estimated Tons of Curbside Recycling Residuals* Total Disposed Tons Collected Curbside and from Drop Off Center Operations *Estimated tons of curbside recycling processed by vendors as residual - based on bi-annual sample route audit 153,625 153,737 13,091 13,564 114,003 14,019 14,147 122,327 154,991 11,761 11,302 1,018 1,031 8,381 963 989 8,618 10,386 Tons of curbside recycling RRC Tons Recycled/Reused RRC Tons of Brush Collected HHW Operations Tons recycled/reused Tons of Drop Off Center Collections Recycled/Reused Tons of Curbside Yard Trimmings Tons of Curbside Bulk Recycled Tons of Curbside Brush Collected Tons of Curbside Textiles Collected Tons of Carts Recycled Total Diverted Tons Collected Curbside and from Drop Off Center Operations Tons of Curbside Compost Collected** 47,528 2,259 2,595 477 5,073 37,265 257 6,447 77 166 96,813 22,040 52,122 1,218 1,722 247 3,060 48,105 127 3,323 25 193 106,955 38,711 4,690 0 0 0 0 4,529 0 43 0 0 9,262 3,696 4,773 59 93 5 157 3,747 0 33 0 18 8,728 3,101 38,664 1,133 1,676 201 2,910 39,151 100 2,907 0 150 83,882 31,162 4,296 149 63 17 188 4,401 41 531 4 18 9,479 4,401 4,425 135 161 36 301 4,524 30 915 4 17 10,217 4,524 39,588 906 508 140 1,328 46,890 226 5,786 31 110 93,960 43,864 **"Tons of Curbside Compost Collected" is included in the "Tons of Yard Trimmings Collected" Total Tons Collected Curbside and from Drop Off Center Operations 250,438 260,692 22,353 22,292 197,885 23,498 24,364 216,287 265,439 Estimated Percent of Curbside Collected Materials Diverted from Landfills by ARR Pounds of Trash collected per customer per pickup Pounds of Recycled materials collected per customer per pickup (every other week) Pounds of Yard Trimmings collected per customer per week 37.47% 40.38% 41.44% 38.78% 41.59% 40.00% 41.33% 43.20% 40.65% 24.78 25.57 26.98 27.75 25.21 25.43 26.12 25.72 24.62 Number of Trash and Recycling Customers 202,292 205,670 205,804 206,680 205,038 209,753 210,521 208,863 207,760 18.17 19.61 21.16 21.44 19.45 19.01 19.51 19.55 19.58 7.12 9.05 10.21 8.41 9.85 9.74 9.97 11.58 8.53 Number of Yard Trimmings/Organics Customers 201,174 204,506 204,640 205,527 203,882 208,538 209,347 207,658 206,707 Total tons of Dead Animals Collected from COA rights- of-way and the animal shelter 30 34 3 4 26 3 3 24 30 FY 2021 Goal 133,005 11,000 600 52,604 2,400 2,000 550 4,700 45,864 250 6,700 180 150 110,448 45,864 d e s o p s D s n o T i i d e t r e v D s n o T Austin Resource Recovery Curbside Collection and Drop Off Center Operations 22,353 22,292 23,498 24,364 10,217 9,262 8,728 May 2020 Jun 2020 May 2021 Jun 2021 Total Diverted Tons Collected Curbside and from Drop Off Center Operations Total Tons Collected Curbside and from Drop Off Center Operations Estimated Percent of Curbside Collected Materials Diverted from Landfills by ARR 41% 42% 39% 41% 43% 9,479 0 0 40% May 2020 Jun 2020 FY20 YTD (Oct 19-Jun 20) May 2021 Jun 2021 FY21 YTD (Oct 20-Jun 21) Reporting Status and Diversion Results for All Categories of Waste Generation Category of Waste Generation Residential Waste Diversion (city serviced accounts) Community Diversion Rate FY2016-17 Actual FY2017-18 Actual FY2018-19 Actual FY2019-20 Actual FY2020-21 Goal FY2020-21 Current 37.51% 36.77% 37.47% 40.38% 40.65% 43.20% * * * * * * *As prescribed in the Austin Resource Recovery Master Plan, the Department will conduct a detailed waste assessment study every five years to determine progress toward our Zero Waste goal. The first such study was published in 2015 and is titled Austin’s 2015 Community Diversion Study. The study focused on estimating diversion from both ARR-serviced properties and commercial properties. Commercial properties include retail businesses, food service establishments, professional offices, industrial properties, institutional facilities, government facilities, and multifamily properties five units and larger. According to Austin's 2015 Community Diversion Study, Residential Waste Diversion Rate (city serviced accounts) represents approximately 15% and the Community Diversion Rate (accounts serviced by private waste haulers) represents approximately 85% of the total citywide wastage. Residential Waste Diversion (city serviced accounts) 40.38% 40.65% 43.20% 37.51% 36.77% 37.47% FY2016-17 Actual FY2017-18 Actual FY2018-19 Actual FY2019-20 Actual FY2020-21 Goal Category of Waste Generation Commercial Tons Landfilled** Commercial Tons Recycled** Commercial Organics Tons** CY 2017 CY 2018 1,708,484 722,573 97,173 1,079,312 402,292 80,906 FY2020-21 Current CY 2019 1,401,619 470,786 102,215 ** Numbers reported here are compiled from self-reported data submitted by licensed private waste haulers via semi-annual tonnage reports required under Section 15-6-3 of the City Code on a calendar year basis and as such, ARR does not attest to the accuracy of these amounts. These numbers reflect data from 100-200 licensed haulers (number of haulers varies over time), and include haulers servicing dumpsters, roll-offs, construction and demolition debris, landscaping debris, and metal scrap. These numbers do not reflect all data sources included in Austin's 2015 Community Diversion Study. 30,000 25,000 20,000 15,000 10,000 5,000 0 60% 55% 50% 45% 40% 35% 30% 25% 45.00% 40.00% 35.00% 30.00% 25.00%