Zero Waste Advisory Commission Meeting Minutes October 13th, 2021 The Monthly Meeting of the Zero Waste Advisory Commission convened through Video Conference on Wednesday, October 13th, 2021, due to COVID-19 Disaster Declaration for all Texas Counties. The following are the meeting highlights. For detailed information please visit: https://austintx.new.swagit.com/videos/141646 CALL TO ORDER Chair Acuna called the Commission Meeting to order at 6:28 pm Board Members in Attendance: Gerry Acuna, Cathy Gattuso, Amanda Masino, Jonathan Barona, Ian Steyaert, Melissa Rothrock and Kaiba White Board Members not in Attendance: none Staff in attendance via WebEx: Ken Snipes, Tammie Williamson, Richard McHale, Amy Slagle, Gena McKinley, Andy Dawson, Donald Hardee, Dwight Scales, Jason McCombs, Brent Paige, Mike Lewis, Natalie Betts, Young Park, Blanche Quarterman, Victoria Rieger, Amy Schillerstrom, Memi Cardenas, Myra Rios, Lori Scott, Selene Castillo, Claudia Nava, Liz Jambor, Brian Kennedy, Shana Riviello and William Purcell Chair Acuna opened with comments, 1. APPROVAL of the August 19th, 2021 Meeting Minutes Chair Acuna entertained a motion to approve the August 19th, 2021 Meeting minutes. Commissioner Cathy Gattuso made the first motion for approval of the minutes. A second motion was provided by Commissioner Ian Steyaert Item passed Unanimously 2a. Discussion and Action: Electrical Recycling RCA This is Andy Dawson from Austin Resource Recovery (ARR) resource recovery. This item was originally scheduled for the last month, but due to operational needs, it will be on the council agenda tomorrow. We would like to ask for a favorable recommendation for award on its contract with Universal Recycling Technologies to provide electronics recycling for up to fifty-five months for an amount not to exceed $720,000. This contract will provide for the pickup transportation and recycling of electronics recycling use drop-off center contractor must recycle the materials in an environmentally sound manner in accordance with the eastern standard or responsible cycling of electronic equipment of the Basil Action Network, you know, work as well as clients with all federal state and local laws. I'm available to answer any questions that anyone may have. Commissioner White replied, I know, I think we had maybe some discussion about this in the past but is this, can you, can you describe this? is, is this for vehicles, or is this for the services? Chair Acuna replied, it’s the Andy it's for the actual, technology recycling, right? Andy Replied this is so, both city departments and residents can drop off electronics at …
Zero Waste Advisory Commission Meeting Minutes February 9th, 2022 The Monthly Meeting of the Zero Waste Advisory Commission convened through Video Conference on Wednesday, February 9th, 2022, due to COVID-19 Disaster Declaration for all Texas Counties. The following are the meeting highlights. For detailed information please visit: https://Austintx.new.swagit.com/videos/154297 CALL TO ORDER Chair Acuna called the Commission Meeting to order at 6:05 pm Board Members in Attendance: Gerry Acuna, Cathy Gattuso, Amanda Masino, Jonathan Barona, Ian Steyaert, Melissa Rothrock, Ethan Myers, Albert Swantner, and Kaiba White Board Members not in Attendance: none Staff in attendance via WebEx: Ken Snipes, Tammie Williamson, Richard McHale, Amy Slagle, Gena McKinley, Andy Dawson, Donald Hardee, Dwight Scales, Jason McCombs, Brent Paige, Blanche Quarterman, Victoria Rieger,Amy Schillerstrom, Shana Riviello, William Purcell, Carina Hanson, Marcus Gonzalez and Bill Huck Chair Acuna opened with comments, 1. APPROVAL of the October 13th, 2021, Meeting Minutes Chair Acuna entertained a motion to approve the October 13th, 2021, Meeting minutes. Commissioner Ian Steyaert made the first motion for approval of the minutes. A second motion was provided by Commissioner Jonathan Barona Item passed Unanimously 2a. 2022 ZWAC Proposed Meeting Schedule- Gerry Acuna Chair Gerard Acuna entertained a motion to recommend to approve the 2022 ZWAC Proposed Meeting Schedule. Commissioner Melissa Rothrock the first motion for approval, A second motionwas provided by Commissioner Cathy Gattuso Recommend unanimously by the Zero Waste Advisory Commission on a 9-0 vote 2b. ZWAC FY22 Board Vacancies- Gerry Acuna Chair Acuna discussed Board Vacancies and potential barriers to getting the last two seats filled on the ZWAC commission. Chair Acuna thanked and welcomed the two new members of ZWAC for joining. 2c. Proposal in ARR Wage Increases- Carina Hanson Carina Hanson Austin Resource Recovery provided an update on Austin Resource Recovery (ARR) Recruitment and Retention Proposal. Carina stated City Council approved Resolution No. 20201001-061, directing the City Manager to review current compensation and training practices and explore opportunities to improve ARR operator retention, compensation, and satisfaction. Commercial drivers are in high demand and many industries are suffering as a result, especially solid waste. Cities such as Dallas have had to delay solid waste collection services due to driver shortages. Austin Resource Recovery is submitting this proposal to avoid the enactment of similar service cutbacks. Austin Resource Recovery is proposing the following plans to address CDL Driver employee shortages. Commissioner White asked, these hourly rates, I'm wondering how …
ZERO WASTE ADVISORY COMMISSION SPECIAL CALLED MEETING JANUARY 12TH, 2022 6:00 PM CITY HALL, AUSTIN, TX Some members of the ZERO WASTE ADVISORY COMMISSION may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live CURRENT COMMISSION MEMBERS: Gerry Acuna Jonathan Barona Ian Steyaert AGENDA Cathy Gattuso Melissa Rothrock Albert Swantner Amanda Masino Kaiba White CITIZEN COMMUNICATION: GENERAL The first three speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. 1. APPROVAL OF MINUTES: October 13th, 2021, Regular Meeting Minutes 2. NEW BUSINESS a) Discussion and Action: Truck Washing and Equipment Maintenance RCA-Victoria Rieger b) Discussion and Action: Capital Improvement Project for ARR- Andrew Clements c) Discussion and Action: 2022 ZWAC Meeting Schedule- Gerry Acuna d) Discussion and Action: ZWAC FY22 Board Vacancies- Gerry Acuna e) Discussion and Action: Proposal in ARR Wage Increases- Carina Hanson f) Discussion and Action: Trash/Water Wheel on Lady Bird Lake Update-Kaiba White 3. DIRECTOR’S REPORT 1. Solicitations Update, Performance Reports, Beyond 34 Update, Universal Recycling Ordinance (URO) Enforcement Update, URO Multifamily Update, Recycling Contract Processing Contracts Update FUTURE AGENDA ITEMS Small Minority Business Resources (SMBR) Future Opportunities and Involvement Keep Austin Beautiful Update Future FM 812 Landfill Potential 2022 Annual ZWAC Retreat ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Dwight Scales at Austin Resource Recovery Department, at (512)974-2435 for additional information; TTY users’ route through Relay Texas at 711. For more information on the Zero Waste Advisory Commission, please contact Dwight Scales at (512)974-2435.
To: From: Date: Subject: Zero Waste Advisory Commission Ken Snipes Director Austin Resource Recovery January 12, 2022 Director’s Monthly Report to the Zero Waste Advisory Commission Universal Recycling Ordinance (URO) Enforcement Update: The Austin Resource Recovery (ARR) Commercial Compliance Unit (CCU) is comprised of 2 Code Compliance Officers who contact responsible parties and conduct site visits to properties or permit holders identified by City staff or by complaints as non-compliant with ordinances. The goal of the CCU is to support ongoing department public education, and when necessary, hold non-compliant businesses and permit holders accountable in municipal court. 9 The department hired its first CCU staff in 2020 and spent much of the past year creating internal procedures, developing a software system, and contacting potentially non-compliant properties. Prior to 2020, the City had limited opportunity to provide onsite visits from Code Compliance Officers and was reliant upon education alone to seek compliance. CCU began URO inspections in early FY21. As of December 2021, CCU has conducted 742 site visits, responded to 5 complaints, and followed up on 86 denied waivers. Universal Recycling Ordinance (URO) Multifamily Update: In FY21, ARR’s Business Outreach Team (BOT) notified all multifamily properties of the URO’s capacity increase by mail and email in Oct. 2020 and again in June 2021. The BOT also took out print and digital ads March 2020 (FY20) through Dec. 2020 and hosted a joint webinar with Austin Apartments Association (AAA) in Nov. 2020. In terms of compliance, 86% of multifamily properties (1,208) reported meeting the new capacity requirements by either providing at least a 1:1 ratio of landfill trash to recycling/organics services or 24 gallons/unit/week of recycling/organics services. Of the 14% of multifamily properties (201) that requested a waiver for not meeting the new capacity requirements, 13% (181 properties) were above the previous 6.4 gallons/unit/week requirement, but below the new 24 gallons/unit/week increase. Only 1% (20 properties) reported being below the 50% diversion requirement and of 6.4 gallons/unit/week. The BOT contacted all multifamily properties that requested a waiver for being below the new 24 gallons/unit/week requirement to let them know of the new capacity requirements and approved waivers with more than 6.4 gallons/unit/week according to the “implementation year” prescribed by the administrative rules (Administrative Rules Chapter 15-5 Section 8.12.3), but denied waivers below 6.4 gallons/unit/week. So far in FY22, a third of multifamily properties (554) that have reported and 92% (509) have …
ZWAC Presentation 1/12/2022 Agenda Capital Improvement Project 5773.025 KGSC Truck Wash Facility Retrofit Project Description This project will support retrofitting and/or replacement of truck wash equipment at Austin Resource Recovery's Kenneth Gardner Service Center - required due to age and condition of equipment at the end of its useful life. The facility has two existing washing bays. One is an automatic drive through wash and the other is a manual washing station. The existing facility will be retrofitted with new equipment – a complete new automatic truck wash system, with a capacity of up to 12 trucks per hour, in the existing automatic bay; and two new high-pressure manual-wash wands in the existing manual bay. A new water reclamation system connected to all of the new wash systems will also be installed. (The new truck wash equipment contract will be considered for award by Austin City Council on January 27th, 2022.) A Job Order Contractor will make needed utility and civil drainage improvements to the existing facility on the KGSC campus prior to the installation of the new truck washing equipment, following construction documents and specifications prepared by a professional engineering/architecture consultant. Existing Facilities Existing Facilities Existing Facilities New Truck Wash Equipment New Facility Design Project Budget/Timeline Project Schedule: • ZWAC – 11/10/2021 • RCA before City Council for Truck Wash Equipment Award – 01/27/2022 • JOC (Job Order Contract) Contractor assignment and existing facility utility and civil drainage improvement work – February, March, & April 2022. • Project Complete and Truck Wash Open for use – May 2022. Questions Andrew Clements, Architect RA, LEED AP BD+C Project Manager Architectural Project Management Division Public Works Department, City of Austin 512.974.7152 Andrew.Clements@austintexas.gov Building Austin’s Tomorrow, Today!
Recycling Processing Contracts *Update* ZWAC Presentation January 12, 2022 Services Provided •20-Year Master Agreement with Reset Periods •Receipt of City Collected Recyclables •Process, Sort, Bale, and Market Recyclables Reset • Agreements allow for periodic contract resets • Award Percent – percent of City recyclable material delivered to each vendor (subject to reset) • Evaluation Criteria for determining Award Percent • Vendor’s pricing proposal • Vendor’s performance after First Reset Date, measured in part by percentage of Recyclable Materials that Vendor sold to reputable recycling processors or otherwise diverted from disposal for reuse • Vendor’s “good-will, teamwork, community engagement, and recycling education efforts” • Additional relevant factors Timeline–2nd Reset Action per Contract Date Notify Vendors of Reset Period August 1, 2020 Vendors submit documentation to City including Community Engagement Efforts September 30, 2020 Vendors notify City of desire to change volume or add services November 1, 2020 Vendors submit pricing proposals to City March 22, 2021 City to establish Award Percent September 15, 2021 Contract Reset Date October 15, 2021 Goals and Council Direction • Allow both COA and vendor(s) • Strong communication and to live through a range of market conditions • Shared risk and reward collaboration • Clear expectations CM Alter Direction • Negotiate terms that allow for stronger proof and transparency that our recyclable materials are being recycled rather than placed in landfills. • Further the city’s zero waste goals and minimize the city’s carbon footprint. As new technologies become available, the City Manager is directed to explore all avenues to recycle most materials from the City of Austin. • Negotiate terms that provide the best value for Austin’s ratepayers. Contract Highlights Balcones Resources Texas Disposal Systems Column1 Award Percent Min. Monthly Tonnage (avg.) Revenue Share % Processing Fee per ton Revenue Share Formula Change 60% 2000 78% $98 Yes 40% 2000 20% $50 No Contract Highlights Balcones Resources Texas Disposal Systems Column1 Indices: Ave. to High-side Customer Education Fee Expanded Audit Terms Expanded Safety Inspection Strengthen Non- degradation clause Yes Yes Yes Yes Yes No No Yes Yes No Revenue Share Payment Calculation Revenue Share Payment Texas Disposal Systems Balcones Resources (Revenue Percent X Value of Recyclable Material) – Processing Fee Net Value of Recyclable Material = Gross Value of Recyclable Material – Processing Fee Then Revenue Share Payment = Net Value of Recyclable Material x Revenue Percent In the case that the Processing Fee exceeds the …
Resolution: Zero Waste Advisory Commission Whereas, it is the responsibility of the Zero Waste Advisory Commission to review, evaluate and make recommendations to City Council, City Management and City Staff regarding policies concerning solid waste, recycling, organic management and Zero Waste; and Whereas, Implementation and/or adherence to City policies must be reflected in the process of planning for future disposal and diversion challenges within the City of Austin by supporting Austin Resource Recovery (ARR), who is responsible for implementing such Policies and Operations; and Whereas the operations performed by ARR are considered vital to the health and safety of the Citizens of Austin and must therefore adhere to the highest standards possible; and Whereas, to adhere to such high health and safety standards requires that ARR seek, employ, train, and retain top Employees; and Whereas, the City of Austin has grown dramatically in population, development and competitiveness over the past five years that identifying, employing, training and retaining top personnel has become extremely challenging within our City and CAPCOG Region; and Whereas, in 2021 the CAPCOG Region of Texas was awarded two of this Country’s most sought after corporate relocations in its history with the decision of Tesla, Inc. and Samsung Electronics to relocate their respective corporate headquarters to our region; and Whereas, with the national inflation rate currently exceeding 5% and that of the City of Austin approaching 6%, City of Austin employees are experiencing unparalleled ‘paycheck erosion’; and Whereas, over the previous 18 months ARR has experienced an unprecedented exodus of department employees to private sector employers or retirement; and Whereas, the City of Austin and Austin Resource Recovery (ARR) are finding employee retention extremely challenging due to ‘paycheck erosion’ and the aggressive private sector recruitment of ARR personnel with higher compensation, ‘Sign on Bonuses’ and less physically strenuous job descriptions; and PROPOSED FOR ZWAC Whereas, the City of Austin and Travis County housing and rental markets have become unaffordable for many City of Austin and Austin Resource Recovery employees due to exorbitant property valuations and rental cost increases; and Whereas, these property cost increases have dramatically exceeded current employee compensation which make property ownership and rental unobtainable to many City of Austin and ARR employees; Now Therefore, Be It Resolved That the Zero Waste Advisory Commission of the City of Austin; Respectfully asks City Management and City Council to formally consider a compensation adjustment for ARR staff …
NEW TRUCK WASH EQUIPMENT (INSTALLATION AND MAINTENANCE) WASHING EQUIPMENT OF TEXAS, INC. SOLICITATION # (IFB 1500 DCM1042) ZWAC: 1/12/2022 Council: 02/03/2022 OVERVIEW 1. Requested Contract Term, Authorization, and Current Budget Length of contract and total authorization: Contract has a multi-term for up to five years for a total contract amount not to exceed $550,000. (Authorized Department: Austin Resource Recovery). ARR current fiscal year budget: Funding in the amount of $362,000 is available in the Fiscal Year 2021-2022 Capital Budget and $31,955 in the Operating Budget of Austin Resource Recovery. Funding for the remaining contract term is contingent upon available funding in future budgets. 2. Solicitation Information # of bids received: 2 # of non-responsive bids received: 0 Solicitation No. IFB 1500 DCM1042 Length of time solicitation was out on the street: ~6 Weeks Was the time extended? Yes Issued date: 08/30/2021 Closed date: 10/07/2021 3. Previous/Current Contract Information Previous contract: N/A This is a new contract. Contract number: N/A Contract length and authorization: N/A Contract actual spend: N/A Current status: N/A Contract execution date: N/A Contract expiration date: N/A 4. Notes/Other The contract is for the delivery and installation of new truck washing equipment, including routine monthly preventative maintenance, inspection, repairs, and replacement parts, as well as on-call and emergency repairs for the equipment. Austin Resource Recovery (ARR) provides a broad range of collection services to more than 200,000 residential households and businesses, including the curbside collection of trash, recycling, yard trimmings, compost, large brush, and bulk items, along with street sweeping, litter abatement, household hazardous waste collection, and dead animal collection services. ARR utilizes collection vehicles such as semi-automated rear loaders, fully automated side loaders, bucket trucks, dump trucks, street sweepers, tractor-trailers, box and flatbed cranes, roll-offs, pickup trucks, and enclosed dead animal collection trucks. Many of these vehicles will utilize the truck washing equipment on a daily basis. This is a new contract. The requested authorization amount was determined using future estimated spend for ongoing maintenance needs. Strategic Outcomes: Safety and Mobility REVIEWED AND APPROVED FOR ZWAC Name Compiled By: Sydney Richardson Reviewed By: Victoria Rieger End-user/Contract Manager: Date 12/28/2021 12/28/2021 COUNCIL DATE: 02/03/2022 CITY OF AUSTIN RECOMMENDATION FOR COUNCIL ACTION VENDOR: WASHING EQUIPMENT OF TEXAS, INC. SUBJECT: Authorize award and execution of a contract with Washing Equipment of Texas, Inc., to purchase and install new truck washing equipment and related maintenance services, for up to five years …
A RR Recruitment and Retention Proposal City Council approved Resolution No. 20201001-061, directing the City Manager to review current compensation and training practices and explore opportunities to improve ARR operator retention, compensation, and satisfaction. Commercial drivers are in high demand and many industries are suffering as a result, especially solid waste. Cities such as Dallas have had to delay solid waste collection services due to driver shortages. Austin Resource Recovery is submitting this proposal to avoid the enactment of similar service cutbacks. Austin Resource Recovery is proposing the following plans to address CDL Driver employee shortages: • For newly hired employees in CDL positions, incentives include: o To attract talent and work within our current pay zones, ARR will begin hiring new Driver Track Employees as per the following hourly rates: CDL Bump: $18 (3 months) Trainee: $19 (9 months) New Hire Temp: $17 Operator: $20 (1 year 3 months) Operator Senior $21.42 (2 years 3 months) o ARR is recommending a retention incentive to retain newly hired full-time operations and difficult-to-fill positions. The retention incentive looks to target difficult to fill and difficult to retain roles. The retention incentive will roll out over the course of two years as per the following: Payout Schedule for $3,000 Retention Incentive (New Operations Employees and Difficult to Fill Positions): $500 to be paid within the first 90 days (3 mon) $500 to be paid within 180 days (6 mon) • • • • $1000 to be paid during Calendar Year 2022 PP26(after one year of continued employment) $1000 to be paid during Calendar Year 2023 PP 26 (after two years of continued employment) • For current employees incentives include o For purposes of equity, ARR is proposing the following pay increase for current employees in the following positions who make below the proposed hourly rates: Trainee $19 (this will impact 22 employees who would get an average $0.62/hr increase) Operator $20 (this will impact 27 employees would get an average of $0.51/hr increase) Senior Operator $21 (this will impact 6 employees would get an average of $0.37/hr increase) o For purposes of equity, ARR is recommending a retention incentive to address retention concerns for current full- time employee operation positions (from the ARR Associate through the Assistant Division Manager positions): $500 to be paid after Calendar Year 21 PP26 …
Proposed 2022 Meeting Schedule Zero Waste Advisory Commission The Commission shall meet at 6:00 PM on the 2nd Wednesday of each month. Proposed Meeting Dates January 12, 2022 February 9, 2022 No meeting April 13, 2022 May 11, 2022 June 8, 2022 No meeting August 10, 2022 September 14, 2022 No meeting November 9, 2022 Proposed Locations* Council Chambers Council Chambers Council Chambers Council Chambers Council Chambers Council Chambers Council Chambers Council Chambers Council Chambers Council Chambers Council Chambers *City Hall, 301 West 2nd Street, Austin, Texas 78701 at 6:00 P.M. +Proposed locations are tentative and may change, please check the Boards and Commission Website
Recycling Processing Contracts *Update* ZWAC Presentation January 12, 2022 Services Provided •20-Year Master Agreement with Reset Periods •Receipt of City Collected Recyclables •Process, Sort, Bale, and Market Recyclables Reset • Agreements allow for periodic contract resets • Award Percent – percent of City recyclable material delivered to each vendor (subject to reset) • Evaluation Criteria for determining Award Percent • Vendor’s pricing proposal • Vendor’s performance after First Reset Date, measured in part by percentage of Recyclable Materials that Vendor sold to reputable recycling processors or otherwise diverted from disposal for reuse • Vendor’s “good-will, teamwork, community engagement, and recycling education efforts” • Additional relevant factors Timeline–2nd Reset Action per Contract Date Notify Vendors of Reset Period August 1, 2020 Vendors submit documentation to City including Community Engagement Efforts September 30, 2020 Vendors notify City of desire to change volume or add services November 1, 2020 Vendors submit pricing proposals to City March 22, 2021 City to establish Award Percent September 15, 2021 Contract Reset Date October 15, 2021 Goals and Council Direction • Allow both COA and vendor(s) • Strong communication and to live through a range of market conditions • Shared risk and reward collaboration • Clear expectations CM Alter Direction • Negotiate terms that allow for stronger proof and transparency that our recyclable materials are being recycled rather than placed in landfills. • Further the city’s zero waste goals and minimize the city’s carbon footprint. As new technologies become available, the City Manager is directed to explore all avenues to recycle most materials from the City of Austin. • Negotiate terms that provide the best value for Austin’s ratepayers. Contract Highlights Balcones Resources Texas Disposal Systems Column1 Award Percent Min. Monthly Tonnage (avg.) Revenue Share % Processing Fee per ton Revenue Share Formula Change 60% 2000 75% $98 Yes 40% 2000 20% $50 No Contract Highlights Balcones Resources Texas Disposal Systems Column1 Indices: Ave. to High-side Customer Education Fee Expanded Audit Terms Expanded Safety Inspection Strengthen Non- degradation clause Yes Yes Yes Yes Yes No No Yes Yes No Revenue Share Payment Calculation Revenue Share Payment Texas Disposal Systems Balcones Resources (Revenue Percent X Value of Recyclable Material) – Processing Fee Net Value of Recyclable Material = Gross Value of Recyclable Material – Processing Fee Then Revenue Share Payment = Net Value of Recyclable Material x Revenue Percent In the case that the Processing Fee exceeds the …
Versión en español a continuación. Regular Meeting of the Zero Waste Advisory Commission Wednesday, November 10th, 2021 Zero Waste Advisory Commission to be held Wednesday, November 10th, 2021 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (Tuesday, November 9th, 2021 by noon). All public comments will occur at the beginning of the meeting. To speak remotely at the Zero Waste Advisory Commission Meeting, members of the public must: • Call or email the board liaison at (512) 974-2435 Dwight.Scales@austintexas.gov no later than noon, (the day before the meeting). The following information is required: speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, email address, and telephone number (must be the same number that will be used to call into the meeting). • Once a request to speak has been made to the board liaison, the information to call on the day of the scheduled meeting will be provided either by email or phone call. • Speakers must call in at least 15 minutes prior to meeting start time in order to speak, late callers will not be accepted and will not be able to speak. • Speakers will be placed in a queue until their time to speak. • Handouts or other information may be emailed to (512) 974-2435 Dwight.Scales@austintexas.gov by noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. • If the meeting is broadcast live, it may be viewed here: http://www.austintexas.gov/page/watch-atxn-live Reunión del Zero Waste Advisory Commission FECHA de la reunion (Wednesday, November 10th, 2021) La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación Tuesday, November 9th, 2021 (antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: • Llame o envíe un correo electrónico al enlace de la junta en (512)974-2435 Dwight.Scales@austintexas.gov a más tardar al mediodía (el día antes de la reunión). Se requiere la siguiente información: nombre del orador, número (s) de artículo sobre el que desean hablar, si están a favor / en contra / neutral, dirección de correo electrónico (opcional) y un número de …
Proposed 2022 Meeting Schedule Zero Waste Advisory Commission The Commission shall meet at 6:00 PM on the 2nd Wednesday of each month. Proposed Meeting Dates January 12, 2022 February 9, 2022 March 9, 2022 April 13, 2022 May 11, 2022 June 8, 2022 July 13, 2022 August 10, 2022 September 14, 2022 October 12, 2022 November 9, 2022 Proposed Locations* Council Chambers Council Chambers Council Chambers Council Chambers Council Chambers Council Chambers Council Chambers Council Chambers Council Chambers Council Chambers Council Chambers *City Hall, 301 West 2nd Street, Austin, Texas 78701 at 6:00 P.M. +Proposed locations are tentative and may change, please check the Boards and Commission Website
POST-DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES CONTRACTORS: CERES ENVIRONMENTAL SERVICES, INC.; CROWDERGULF, LLC; and DRC EMERGENCY SERVICES, LLC SOLICITATION # (RFP 1500 SLW3011) Council: 12/02/2021 ZWAC: 11/10/2021 OVERVIEW 1. Requested Contract Term, Authorization, and Current Budget Length of contract and total authorization: Three multi-term contracts with a term for up to five years for a total contract amount not to exceed $5,000,000, divided among the contractors. (Authorized Department: Austin Resource Recovery). ARR current fiscal year budget: Funding in the amount of $833,333 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Resource Recovery. Funding for the remaining contract term is contingent upon available funding in future budgets. 2. Solicitation Information # of bids received: 9 # of non-responsive bids received: 3 Solicitation No. RFP 1500 SLW3011 Length of time solicitation was out on the street: 6.5 weeks Was the time extended? Yes Issued date: 03/29/2021 Closed date: 05/13/2021 3. Previous/Current Contract Information Previous contract: N/A This is a new contract. Contract number: N/A Contract length and authorization: N/A Contract actual spend: N/A Current status: N/A Contract execution date: N/A Contract expiration date: N/A 4. Notes/Other The City is preparing for future disasters by entering contracts for post-disaster debris services. The recommended contractors will be eligible to provide post-disaster debris removal and debris disposal services on public property and public rights-of-way (ROW) within the city limits, including the management of the preparation, response, recovery, and mitigation phases of emergency situations or disasters. These contracts are to ensure coverage in the event of a disaster. The work consists of all labor, equipment, fuel, and miscellaneous costs necessary to clear, remove, load, and haul debris from public ROWs to debris management sites, temporary debris storage and reduction sites, and/or approved landfills. All work shall follow Occupational Safety and Health Administration and Environmental Protective Agency requirements to maintain a safe working environment. Also, the contractors shall be required to follow Federal Emergency Management Agency (FEMA) practices and guidelines and all other applicable regulations, guidelines, and practices. Utilizing a debris removal and disposal contractor is a necessary step in the FEMA reimbursement process. The City has worked with DRC Emergency Services, LLC in the past during recovery efforts related to the February 2021 Winter Storm. Ceres Environmental Services, Inc., CrowderGulf, LLC, and DRC Emergency Services, LLC are all capable and experienced in providing disaster recovery requirements and meeting FEMA standards. An evaluation team …
POST-DISASTER DEBRIS MONITORING SERVICES TETRA TECH INC. SOLICITATION # (RFP 1500 SLW3010) Council: 12/02/2021 ZWAC: 11/10/2021 OVERVIEW 1. Requested Contract Term, Authorization, and Current Budget Length of contract and total authorization: Contract has a multi-term for up to five years for a total contract amount not to exceed $2,500,000. (Authorized Department: Austin Resource Recovery). ARR current fiscal year budget: Funding in the amount of $416,666 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Resource Recovery. Funding for the remaining contract term is contingent upon available funding in future budgets. 2. Solicitation Information # of bids received: 4 # of non-responsive bids received: 1 Solicitation No. RFP 1500 SLW3010 Length of time solicitation was out on the street: 5.5 weeks Was the time extended? Yes Issued date: 03/29/2021 Closed date: 05/06/2021 3. Previous/Current Contract Information Previous contract: N/A This is a new contract. Contract number: N/A Contract length and authorization: N/A Contract actual spend: N/A Current status: N/A Contract execution date: N/A Contract expiration date: N/A 4. Notes/Other The City is preparing for future disasters by entering contracts for post-disaster debris services. The contract will provide a contractor for post-disaster emergency field debris monitoring services, including related management, and accounting services. The recommended contractor will be responsible for monitoring the recovery efforts and actions of the City’s post-disaster debris removal contractor in accordance with Federal Emergency Management Administration (FEMA) policies and guidelines. Utilizing a debris monitoring contractor is a necessary step in the FEMA reimbursement process. These services include the monitoring of debris collection and of temporary debris storage and reduction sites, the proper preparation and maintenance of documentation for requesting and obtaining reimbursement from FEMA for disaster-related costs, and the reporting of data on equipment use, load eligibility, regulations compliance, public and personnel safety, hazardous trees, hazardous wastes, and schedule issues, as well as other related services. The contractor will monitor the progress of recovery efforts and assist with making and implementing recommendations to improve efficiency and maintain compliance. All work will follow Occupational Safety and Health Administration and Environmental Protective Agency requirements to maintain a safe working environment. Also, the contractor will be required to follow FEMA practices and guidelines and all other applicable regulations, guidelines, and practices. The City has worked with Tetra Tech Inc. in the past when assisting with a disaster in Houston, Texas, as well as during recovery efforts related to the …
REFUSE, RECYCLING, AND ORGANICS CARTS TOTER LLC. SOLICITATION # (OMNIA PARTNERS COOPERATIVE) ZWAC: 11/10/2021 Council: 12/09/2021 OVERVIEW 1. Requested Contract Term, Authorization, and Current Budget Length of contract and total authorization: Contract has a term of 13 months and a contract not to exceed the amount of $3,900,000. (Authorized Department: Austin Resource Recovery). ARR current fiscal year budget: Funding in the amount of $3,900,000 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Resource Recovery. 2. Solicitation Information # of bids received: 3 # of non-responsive bids received: 0 Solicitation No. (OMNIA Partners Cooperative) Length of time solicitation was out on the street: Cooperative Purchase Was the time extended? N/A Issued date: N/A Closed date: N/A 3. Previous/Current Contract Information Previous contract: Yes Contract number: GC170000001 Contract length and authorization: 12 months initial with 4, 12-months options/$21,235,000.00 Contract actual spend: $15,514,845.79 Current status: Active, New contract needed due to current contract running out of time. Contract execution date: 01/01/2016 Contract expiration date: 12/31/2021 4. Notes/Other Reason for only 13 months: The Cooperative agreement ends in 13 months and will need to be re-solicited. At that time, ARR intends to utilize the renewed Cooperative contract to locate the best available price for this need. The contract is for residential refuse, recycling, and organics containers with lid graphics and radio- frequency identification tags. These containers are crucial for the continuation of the City’s residential waste and recycling program which adheres to and promotes the City’s Zero Waste initiatives. This program requires customers to use City-issued containers for the collection of residential refuse, recycling, and organic waste. The contract will support the City’s ability to issue containers of appropriate capacity to new customers, as well as provide enough inventory to replace damaged containers for existing customers. The contract will benefit the public by keeping the community clean and protect Austin’s environment by supporting the City’s goal to transform waste into resources, while reducing the amount of trash sent to landfills. The current contract expires on December 31, 2021. The requested authorization amount was determined using a departmental estimate based on historical spend and future usage. The recommended contractor is the current provider for these goods. The OMNIA Partners cooperative establishes competitively bid contracts that can be utilized by the State and other government agencies through a cooperative agreement. Cooperative agreements save taxpayer dollars. REVIEWED AND APPROVED FOR ZWAC Name Compiled By: …
To: From: Zero Waste Advisory Commission Ken Snipes Director Austin Resource Recovery Date: November 10th, 2021 Subject: Director’s Monthly Report to the Zero Waste Advisory Commission 9 2020 ARR Residential Customer Survey Results Summary The ARR annual Residential Customer Survey is conducted through ARR’s Quality Assurance Residential Quality Services and Austin Energy’s Data Analytics and Business Intelligence teams. This year we incorporated an email and phone component to capture responses from all demographics. By adding the phone component, there was a significant increase in the number of Spanish‐speaking customers that completed the survey. Following are some key findings of the results: Our customers value our service 922 responses were captured 55 customers completed the survey in Spanish (over the phone) Satisfaction with ARR employees is 89% Overall satisfaction with ARR is at 78% The value of ARR service is at 76% See the attached presentation for more detailed results. Give a Great Story Holiday Campaign The Circular Economy Program’s annual ‘Give a Great Story’ campaign encourages Austin residents to give zero waste gifts during the holiday season — ideas include giving experiences (concert tickets), shared or reused items (vintage jacket from the thrift store), and repaired items (fix a broken guitar). The campaign hopes to replace the need to buy new things during the busiest holiday shopping season of the year. This year, our campaign will promote the relaunch of the ReUse Directory. The ReUse directory is a tool that will help residents locate items and services that are at the heart of giving a great story. Part of our campaign will include a collaboration with Recycled Reads through a curated ‘Give a Great Story’ section in their store. Also, ARR will be hosting two making workshops to teach residents how to create new, wonderful gifts out of old or discarded materials. End of the Year Recap Austin Resource Recovery 2021 1. Completion of Curbside Compost Collection Program. The final expansion, in January 2021, provided service to all remaining ARR customers after a four‐year phased‐in approach that began in 2017. (HE.D.4) 2. Multifamily Compost Pilot. Recruited multifamily properties to participate in 6 months of composting service to measure opportunities, challenges, and cost impacts of composting with multifamily tenants. (HE.E.1) 3. Circular Economy Businesses Created & Expanded through Innovative Programming. Launched the establishment and expansion of local circular businesses through regular business retention visits, Circular …
Zero Waste Advisory Commission Meeting Minutes October 13th, 2021 The Monthly Meeting of the Zero Waste Advisory Commission convened through Video Conference on Wednesday, October 13th, 2021, due to COVID-19 Disaster Declaration for all Texas Counties. The following are the meeting highlights. For detailed information please visit: https://austintx.new.swagit.com/videos/141646 CALL TO ORDER Chair Acuna called the Commission Meeting to order at 6:28 pm Board Members in Attendance: Gerry Acuna, Cathy Gattuso, Amanda Masino, Jonathan Barona, Ian Steyaert, Melissa Rothrock and Kaiba White Board Members not in Attendance: none Staff in attendance via WebEx: Ken Snipes, Tammie Williamson, Richard McHale, Amy Slagle, Gena McKinley, Andy Dawson, Donald Hardee, Dwight Scales, Jason McCombs, Brent Paige, Mike Lewis, Natalie Betts, Young Park, Blanche Quarterman, Victoria Rieger, Amy Schillerstrom, Memi Cardenas, Myra Rios, Lori Scott, Selene Castillo, Claudia Nava, Liz Jambor, Brian Kennedy, Shana Riviello and William Purcell Chair Acuna opened with comments, 1. APPROVAL of the August 19th, 2021 Meeting Minutes Chair Acuna entertained a motion to approve the August 19th, 2021 Meeting minutes. Commissioner Cathy Gattuso made the first motion for approval of the minutes. A second motion was provided by Commissioner Ian Steyaert Item passed Unanimously 2a. Discussion and Action: Electrical Recycling RCA This is Andy Dawson from Austin Resource Recovery (ARR) resource recovery. This item was originally scheduled for the last month, but due to operational needs, it will be on the council agenda tomorrow. We would like to ask for a favorable recommendation for award on its contract with Universal Recycling Technologies to provide electronics recycling for up to fifty-five months for an amount not to exceed $720,000. This contract will provide for the pickup transportation and recycling of electronics recycling use drop-off center contractor must recycle the materials in an environmentally sound manner in accordance with the eastern standard or responsible cycling of electronic equipment of the Basil Action Network, you know, work as well as clients with all federal state and local laws. I'm available to answer any questions that anyone may have. Commissioner White replied, I know, I think we had maybe some discussion about this in the past but is this, can you, can you describe this? is, is this for vehicles, or is this for the services? Chair Acuna replied, it’s the Andy it's for the actual, technology recycling, right? Andy Replied this is so, both city departments and residents can drop off electronics at …
Versión en español a continuación. Regular Meeting of the Zero Waste Advisory Commission Wednesday, October 13th, 2021 Zero Waste Advisory Commission to be held Wednesday, October 13th, 2021 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (Tuesday, October 12th, 2021 by noon). All public comments will occur at the beginning of the meeting. To speak remotely at the Zero Waste Advisory Commission Meeting, members of the public must: • Call or email the board liaison at (512) 974-2435 Dwight.Scales@austintexas.gov no later than noon, (the day before the meeting). The following information is required: speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, email address, and telephone number (must be the same number that will be used to call into the meeting). • Once a request to speak has been made to the board liaison, the information to call on the day of the scheduled meeting will be provided either by email or phone call. • Speakers must call in at least 15 minutes prior to meeting start time in order to speak, late callers will not be accepted and will not be able to speak. • Speakers will be placed in a queue until their time to speak. • Handouts or other information may be emailed to (512) 974-2435 Dwight.Scales@austintexas.gov by noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. • If the meeting is broadcast live, it may be viewed here: http://www.austintexas.gov/page/watch-atxn-live Reunión del Zero Waste Advisory Commission FECHA de la reunion (Wednesday, October 13th, 2021) La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación Tuesday, October 12th, 2021 (antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: • Llame o envíe un correo electrónico al enlace de la junta en (512)974-2435 Dwight.Scales@austintexas.gov a más tardar al mediodía (el día antes de la reunión). Se requiere la siguiente información: nombre del orador, número (s) de artículo sobre el que desean hablar, si están a favor / en contra / neutral, dirección de correo electrónico (opcional) y un número de …
