Water & Wastewater Commission Regular Meeting Minutes Approved August 21, 2020 July 15, 2020 The Water and Wastewater Commission convened in a regular meeting on July 15, 2020 via videoconference in Austin, Texas. AGENDA Christianne Castleberry, Vice Chair (District 5) Mia Parton (District 6) Commissioners: William Moriarty, (Mayor) Chien Lee, Chair (District 4) Jesse Penn (District 1) Nhat Ho (District 2) Travis Michel (District 3) Vacant (District 7) Commissioners in Attendance: William Moriarty, Jesse Penn, Nhat Ho, Travis Michel, Chien Lee, Christiane Castleberry, Christy Williams, Grant Fisher, Susan Turrieta CALL TO ORDER Christy Williams (District 8) Grant Fisher (District 9) Susan Turrieta (District 10) The meeting was called to order at 1:02 pm by Chair Chien Lee. CITIZEN COMMUNICATION None. A. APPROVAL OF MINUTES The minutes from the June 8, 2020 Water and Wastewater Commission special called meeting were approved on a 9-0 vote on Commissioner Turrieta’s motion and Commissioner Penn’s second with Commissioner Parton absent. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to award two multi-term contracts with Texas Disposal Systems, Inc. and Balcones Recycling Inc., to provide trash, recycling, and organics collection services for City facilities, each for up to five years for total contract amounts not to exceed $7,500,000, divided between the contractors. Austin Water’s requested authorization is $480,000. Recommended by the Water and Wastewater Commission on a 9-0 vote on Commissioner Ho’s Motion and Commissioner Castleberry’s Second with Commissioner Parton absent. 2. Recommend approval to award and execute a construction contract with Santa Clara Construction Ltd. (MBE) for Harmon Avenue Area Waste and Wastewater System Renewal in the amount of $3,153,642 plus a $315,364 contingency, for a total contract amount not to exceed $3,469,006. (Districts 4 and 9) Recommended by the Water and Wastewater Water & Wastewater Commission Regular Meeting Minutes July 15, 2020 Commission on a 6-0 vote on Commissioner Ho’s Motion and Commissioner Michel’s Second with Commissioners Lee, Turrieta and Penn recusing and Commissioner Parton absent. 3. Recommend approval to award and execute a construction contract with Westar Construction, Inc. for the Glenlake Pump Station Bypass Improvements project in the amount of $672,760.50 plus a $67,276.05 contingency, for a total contract amount not to exceed $740,036.55 (Districts 6 and 10). Recommended by the Water and Wastewater Commission on a 9-0 vote on Commissioner Ho’s Motion and Commissioner Castleberry’s Second with Commissioner Parton absent. 4. Recommend approval …
Special Called Meeting of the Budget Committee of the Water and Wastewater Commission June 24, 2020 The Water and Wastewater Commission to be held June 24, 2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance of Tuesday, June 23rd, Noon. All public comment will occur at the beginning of the meeting. To speak remotely at The Water and Wastewater Commission Budget Committee meeting, residents must: •Call or email the board liaison at 512-972-0115 OR Blanca.Madriz@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Blanca.Madriz@austintexas.gov by Noon, Tuesday, June 23, 2020. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give at least 4 days notice before the meeting date. Please call Blanca Madriz at the Austin Water Utility Department at 512-972-0115, for additional information; TTY users route through Relay Texas at 711. Water and Wastewater Commission Budget Committee Meeting June 24, 2020 Water and Wastewater Commission Budget Committee Meeting June 24, 2020 – 10:00 - 11:30 am VIA VIDEOCONFERENCING http://www.austintexas.gov/page/watch-atxn-live For more information go to: http://www.austintexas.gov/wwc Susan Turrieta, Chair (District 10) Grant Fisher, (District 9) Travis Michel, Vice Chair (District 3) William Moriarty, (Mayor) AGENDA Jesse Penn, (District 1) A. CALL TO ORDER B. APPROVAL OF MINUTES Approval of the Draft Meeting Minutes of the May 30, 2019 and May 20, 2020 …
Water and Wastewater Commission June 24, 2020 Budget Committee Meeting Minutes Approved: July 15, 2020 The Water and Wastewater Commission Budget Committee convened in a meeting on June 24, 2020 at 10:00 a.m. via videoconferencing. Committee Members in Attendance: Susan Turrieta (Chair), Travis Michel (Vice-Chair), Jesse Penn, William Moriarty A. CALL TO ORDER The meeting was called to order at 10:03 a.m. by Chair Turrieta. B. APPROVAL OF MINUTES C. DISCUSSION ITEMS: Approval of the Draft Meeting Minutes of the May 30, 2019 and May 20, 2020 Budget Committee Meetings. Approved by the Budget Committee on Vice-Chair Michel’s Motion and Commissioner Penn’s second on a 4-0 vote with Commissioner Fisher absent. 1. Austin Water Financial Forecast FY 2021-2025 2. FY2020 and FY2021 Revenue Update 3. Budget Committee Report Discussion 4. FY 2021 Budget Schedule Austin Water Assistant Director David Anders and staff presented FY 2020-2021 revenue update, budget schedule, financial forecast and discussed budget committee report with the Budget Committee Members. D. VOTING ITEMS FROM COMMITTEE 1. Budget Committee Report Recommended approval to update the Budget Committee Report to present before the full Water and Wastewater Commission by the Budget Committee on Commissioner Penn’s Motion and Commissioner Moriarty’s second on a 4-0 vote with Commissioner Fisher absent. E. FUTURE AGENDA ITEMS NONE. F. ADJOURN The meeting was adjourned at 10:41 a.m. by Chair Turrieta. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give at least 4 days notice before the meeting date. Please call Blanca Madriz at the Austin Water Utility Department at 512-972-0115, for additional information; TTY users route through Relay Texas at 711.
Special Meeting of the Water and Wastewater Commission Monday, June 8, 2020 The Water and Wastewater Commission to be held Monday, June 8, 2020 - 3:00 PM with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance by Noon, Sunday, June 7, 2020. All public comment will occur at the beginning of the meeting. To speak remotely at the June 8, 2020 Water and Wastewater Commission Meeting, residents must: •Call or email the board liaison at (512) 972-0115 or Blanca.Madriz@austintexas.gov no later than Noon, June 7, 2020. The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Blanca.Madriz@austintexas.gov by Noon, June 7, 2020. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch- atxn-live Water and Wastewater Commission June 8, 2020 – 3:00 PM VIA VIDEOCONFERENCING http://www.austintexas.gov/page/watch-atxn-live For more information go to: http://www.austintexas.gov/wwc Commissioners: William Moriarty, (Mayor) Chien Lee, Chair (District 4) Christy Williams (District 8) Jesse Penn (District 1) Christianne Castleberry, Vice Chair (District 5) Grant Fisher (District 9) Nhat Ho (District 2) Mia Parton (District 6) Susan Turrieta (District 10) Travis Michel (District 3) Vacant (District 7) CALL TO ORDER A. APPROVAL OF MINUTES TO CITY COUNCIL Approval of minutes from the May 6, 2020 Water & Wastewater Commission regular meeting. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL 1. Recommend approval to negotiate and execute a multi-term contract with EMR Elevator Inc. D/B/A EMR Elevator Excellence, to provide elevator and escalator preventative maintenance, repair, and modernization services, for up to five years for a total contract not to exceed $16,540,000. Austin Water’s requested authorization is $1,720,000. 2. Recommend approval to negotiate and execute a …
Recommendation for Water & Wastewater Commission COA Strategic Direction: Government That Works For All Safety June 8, 2020 Commission Meeting Date: Council Meeting Date: Department: Purchasing July 30, 2020 Client: Danielle Lord, Anna Bryan-Borja SUBJECT Recommend approval to negotiate and execute of a multi-term contract with EMR Elevator Inc. D/B/A EMR Elevator Excellence, to provide elevator and escalator preventative maintenance, repair, and modernization services, for up to five years for a total contract not to exceed $16,540,000. Austin Water’s requested authorization is $1,720,000. AMOUNT AND SOURCE OF FUNDING Funding in the amount of $14,000 is available in the Fiscal Year 2019-2020 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The Purchasing Office issued a Request for Proposals (RFP) 8200 JOG3001 for these services. The solicitation was issued on December 23, 2019 and it closed on February 6, 2020. Of the five offers received, the recommended contractor submitted the best evaluated responsive offer. A complete solicitation package, including a log of offers received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A June 8, 2020 – To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities therefore, no subcontracting goals were established. The contract will provide elevator, escalator, lift, dumbwaiter, and moving walkway preventative maintenance, repair, inspection, and modernization services at various City buildings. The services provided under the terms of this contract are vital to the City’s overall efforts to provide quality, safe, and reliable elevator, escalator, lift, dumbwaiter, and moving walkways for City staff, customers, and citizens. In addition to providing parts and services for preventative maintenance and repairs, the contractor will also maintain all registrations and/or licenses required by the City and the State of Texas. Additional departments and building locations may be added to this contract as existing contracts expire, and new City facilities are built. The contract will replace an existing contract, which expires on August 26, 2020. The requested authorization amount was determined using a departmental estimate based on historical spend and future usage. An evaluation team with expertise in this area …
Water & Wastewater Commission Review and Recommendation Government That Works For All COA Strategic Direction: June 8, 2020 Commission Meeting Date: Council Meeting Date: Department: Purchasing June 11, 2020 Client: David Anders, Danielle Lord Agenda Item Recommend approval to negotiate and execute a multi-term cooperative contract through Staples Contract & Commercial LLC, with Summus Industries Inc. (MBE), to provide office supplies and related services, for up to five years for a total contract amount not to exceed $13,432,500. Austin Water’s requested authorization is $900,000. Amount and Source of Funding Funding in the amount of $60,000 is available in the Fiscal Year 2019-2020 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Multiple vendors within this cooperative purchasing program were reviewed for these goods and services. The Purchasing Office has determined this contractor best meets the needs of the departments to provide the goods and services required at the best value for the City. N/A June 8, 2020 – To be reviewed by the Electric Utility Commission. June 8, 2020 – To be reviewed by the Water and Wastewater Commission. This procurement was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods and services required for this procurement, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide a reliable source of office and workplace-related products and services used by various City departments. Staff will have quick and reliable access to products available from the contractor’s online ordering system. The contract will offer a wide variety of office and workplace supplies, including: 100% recycled paper, sustainable desk supplies, toner, and safety supplies. Staples Contract & Commercial LLC warehouses items and delivers orders to over 265 City locations with next day delivery. These goods and related services are provided through a developed strategic alliance with Summus Industries Inc., an independently owned, operated, and City certified minority-owned business. The program enhances the value of services provided to the City through Summus Industries’ customer service, ordering website, delivery tracking, order management, and overall experience in the office supply industry. The Purchasing Office conducted an analysis and determined that the Summus Industries Inc. cooperative contract provides the best value to the City. The analysis included the …
Water & Wastewater Commission Review and Recommendation Health and Environment COA Strategic Direction: June 8, 2020 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office Matt Cullen, Shay Roalson June 11, 2020 Client: Agenda Item Recommend approval to award and execute a construction contract with Alpha Paving Industries, LLC, (MBE) for the 2021 Austin Water Asphalt and Concrete Restoration Indefinite Delivery/Indefinite Quantity contract in the amount of $8,000,000 for an initial two-year term, with three 1-year extension options of $4,000,000 each for a total contract amount not to exceed $20,000,000. (All Districts) Amount and Source of Funding Funding is available in the Fiscal Year 2019-2020 Capital and Operating Budgets of Austin Water. Funding for the extension options is contingent upon available funding in future budgets. Lowest responsive bid of three bids received through a competitive Invitation for Bid solicitation. N/A June 8, 2020 – To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with: 9.66% MBE and 1.27% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: After Austin Water operations and maintenance crews repair water or wastewater pipeline assets under or near a paved surface, a temporary repair of the paved surface is performed, and a follow up work order is created for the permanent pavement repair. Permanent pavement repairs often occur over 90 days after the pipeline repair, and the backlog of work orders open longer than 90 days continues to increase. Indefinite Delivery/Indefinite Quantity contracts provide for an indefinite quantity of services for a fixed time, usually an initial term with extension options. They are commonly used when precise quantities of supplies or services, above a specified minimum, cannot be determined. Indefinite Delivery/Indefinite Quantity contracts help streamline the contract process and service delivery and allow the City the flexibility to add work as needs arise or change. As each project is defined, a specific work assignment will be given to the contractor who will complete the scope of work for the unit prices included in the contract. Work deadlines will be established for each work assignment. The purpose of the 2021 Austin Water Asphalt and Concrete Restoration Indefinite Delivery/Indefinite Quantity contract will be to eliminate the backlog of outstanding permanent pavement repair work orders and reduce response time …
Recommendation for Water & Wastewater Commission Government That Works For All COA Strategic Direction: June 8, 2020 Commission Meeting Date: Council Meeting Date: Department: Austin Water June 11, 2020 Client: Colleen Kirk, Kevin Critendon SUBJECT Recommend approval to negotiate and execute a cost participation agreement with Pearson Ranch, LLC for the City to reimburse the developer an amount not to exceed $2,200,100 for costs associated with the design and construction of oversized wastewater mains and appurtenances related to Service Extension Request No. 4499R that will provide wastewater service to a proposed mixed use development located north of State Highway 45, south of Neenah Avenue, east of West Parmer Lane, and west of Pearson Ranch Road. (District 6) Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. AMOUNT AND SOURCE OF FUNDING N/A N/A Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: June 8, 2020 – To be reviewed by the Water and Wastewater Commission. N/A The Pearson Ranch West project consists of approximately 155 acres of land located north of State Highway 45, south of Neenah Avenue, east of West Parmer Lane, and west of Pearson Ranch Road (the “Property”). Approximately 82% of the Property is located within the City of Austin’s (the “City”) 2-mile Extra-Territorial Jurisdiction, 15% is within the City’s Limited Purpose Jurisdiction, and 3% is within the City’s Full-Purpose Jurisdiction. The Property is also located within the Impact Fee Boundary, Austin Water’s service area for wastewater, the Desired Development Zone, and the Lake Creek Watershed. A map of the property location is attached. Pearson Ranch, LLC (the “Owner”) is proposing to develop approximately 2,500 multifamily units, 350 hotel units, 3,000,000 sq. ft. office space, 150,000 sq. ft. retail space, and 50,000 sq. ft. restaurant space. The Owner requested that the City provide wastewater utility service to the Property as proposed in Service Extension Request (SER) No. 4499R. Austin Water will provide retail water service to the Property. In accordance with Chapter 25-9 of the City Code, the City has asked the Owner to oversize the gravity wastewater mains in order to serve additional properties within the Lake Creek drainage basin consistent with the City’s long-range planning goals for this area. If approved by City Council, the City will cost participate in this construction project only to the extent of the City’s proportionate share of the oversized interceptors. The proposed oversized improvements …
Water & Wastewater Commission Review and Recommendation Government That Works For All COA Strategic Decision: June 8, 2020 Commission Meeting Date: Council Meeting Date: Department: Austin Water June 11, 2020 Client: Colleen Kirk, Kevin Critendon Agenda Item Recommend approval for Service Extension Request No. 4622 for wastewater service to a 77.78-acre tract located at 9021 W. US 290 Highway within the Drinking Water Protection Zone, the City’s 2-mile Extra-Territorial Jurisdiction and Austin Water’s service area. (District 8) Amount and Source of Funding There is no anticipated fiscal impact. N/A N/A Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: June 3, 2020 - To be reviewed by the Environmental Commission. June 8, 2020 – To be reviewed by the Water and Wastewater Commission. N/A The Ledgestone project consists of approximately 77.78 acres of land located at 9021 W. US 290 Highway (the “Property”). The Property is located entirely within the City of Austin’s (the “City”) 2-mile Extra-Territorial Jurisdiction, Impact Fee Boundary, Austin Water’s service area for wastewater, the Drinking Water Protection Zone, and the Slaughter Watershed. A map of the property location is attached. Applicant: Michael Wong 1991 Trust (the “Owner”) is proposing to develop approximately 550 multi-family units. The Owner requested that the City provide wastewater utility service to the Property as proposed in Service Extension Request (SER) No. 4622. West Travis County Public Utility Agency will provide retail water service to the Property. City Code § 25-9-35 requires City Council approval for this SER because the Property is located within the Drinking Water Protection Zone and outside the City’s full-purpose corporate limits. The City will not cost participate on this project. Infrastructure Improvements: To serve the Property, the Owner will be required to construct: • Approximately 1,800 feet of 15-inch gravity wastewater main from the existing 15-inch gravity wastewater main near W SH 71 and extend west along Williamson Creek to Covered Bridge Drive, • Approximately 2,250 feet of 12-inch gravity wastewater main from the existing 8- inch gravity wastewater main located north of Towana Trail and extend west along Towana Trail and south along Mowinkle Drive, • Approximately 1,000 feet of 8-inch gravity wastewater main from the existing 8- inch gravity wastewater main in Circle Drive and extend west along W US 290 Highway, • An appropriately sized lift station within the subject tract, and • Approximately 6,150 feet of appropriately sized force main from the …
Water & Wastewater Commission Review and Recommendation COA Strategic Decision: Government That Works For All Safety June 8, 2020 July 30, 2020 Commission Meeting Date: Council Meeting Date: Department: Client: Austin Water Christina Romero, David Anders Agenda Item Recommend approval of Austin Water Capital Improvement Projects located in the Drinking Water Protection Zone for inclusion in Austin Water’s 5-year Capital spending plan as required by Financial Policy No. 8. Amount and Source of Funding N/A Purchasing Language: N/A Prior Council Action: Boards and Commission Action: MBE/WBE: January 17, 2013 – City Council approved Ordinance No. 20130117-017 amending the Austin Water Utility Financial Policies Adopted with the Operating Budget (Ordinance No. 20120910-001) to provide for a revised Austin Water Financial Policy No. 8. April 21, 2020 - Recommended by the Zoning and Platting Commission on a 10-0 vote. One vacancy on the commission. April 28, 2020 - Recommended by the Planning Commission on a 13-0 vote. May 19, 2020 - Recommended by the Resource Management Commission on a 9-0 vote with Commissioner Johnson abstaining. May 20, 2020 - Recommended by the Environmental Commission on a 11-0 vote. June 8, 2020 – To be reviewed by the Water and Wastewater Commission. N/A In accordance with City Ordinance No. 20130117-017, Austin Water's financial policies require a public hearing during the City’s annual budget review process to provide citizens an opportunity to comment on growth-related projects within the Drinking Water Protection Zone (DWPZ). Capital improvement projects for new water and wastewater treatment plants, capital expansions, and growth-related projects that are located in the DWPZ were identified and submitted, as part of the annual budget process, to the following Boards and Commissions: Water and Wastewater Commission, Resource Management Commission, Environmental Board, Planning Commission, and the Zoning and Platting Commission. These Boards and Commissions reviewed growth-related DWPZ capital project spending plans, provided input, reviewed consistency with Imagine Austin comprehensive plan, reviewed effect on growth within the DWPZ, and made recommendations on project approval for inclusion in Austin Water’s 5-year capital spending plan. Memorandum To: Boards and Commissions From: Greg Meszaros, Director, Austin Water Date: March 25, 2020 Subject: Board and Commission and Citizen Review of new Growth-related Capital Improvement Projects in Drinking Water Protection Zone The Austin City Council approved an amendment to Austin Waters (AW) Financial Policy No. 8 to provide for enhanced Board and Commission and citizen reviews of AW’s new growth-related capital improvement …
G43 K E E R Y C H S U R H B T U O S LOCATION MAP H43 Pearson Ranch West Wastewater SER-4499 H42 J42 O C O J43 N N O R D R R S D K A T O A E R G G42 A V E R Y R A N C H B L V D W P A R M E R L N G41 L A K E L I N E B L V D DAVIS SPRING BRANCH CREEK H41 N E E N A H A V E P E A R S O N R A N C H R D TURKEY HOLLOW J41 SPE CTRUM DR G40 R U T L E D G E S P U R H40 0 R D S B 5 W E B N F M 6 2 N S H 4 N FM 620 RD SB RAMP N F M 6 2 0 R D N SH 45 W SVRD WB N SH 45 W SVRD EB 5 W W B N F M 6 2 N S H 4 0 R D N B J40 A M B E R G L E N B L V D L A K E C R E E K G39 H39 J39 J38 ANDERSON MILL RD RATTAN CREEK Railroad GRID Subject Tract County Boundary Jurisdictions Full-Purpose City Limit Limited-Purpose City Limit Cedar Park Full-Purpose 2-Mile ETJ 5-Mile ETJ Cedar Park ETJ G38 S H A D Y O A K S D R / 0 H38 A N D E R S O N M I L L R D W P A R M E R L N 1,000 2,000 4,000 Feet 6,000 This product is for informational purposes and may not have been prepared for or be suitable for legal, engineering, or surveying purposes. It does not represent an on-the-ground survey and represents only the approximate relative location of property boundaries. This product has been produced by the City of Austin for the sole purpose of geographic reference. No warranty is made by the City of Austin regarding specific accuracy or completeness. 03/06/2020
Drinking Water and Reclaimed Water CIP Update Shay Ralls Roalson, P.E. Matt Cullen, P.E. Gareth Nicely, P.E. June 8, 2020 5 Year Capital Improvement Plan (by funding category) Reclaimed Water CIP FY 2020 "Completing the Core" Projects Estimated Project Cost W/WWC Review Construction RCA Project Name Oltorf Street RW Ph. I Oltorf Street RW Ph. II Travis Heights RW Barton South Congress RW ABIA North Onion Creek Phase I Onion Creek Park Ph. II $4.0 M $5.2 M $4.3 M $3.4 M $1.3 M $8.1 M $0.7 M Early FY22 Early FY22 Early FY23 Late FY22 Late FY21 Mid FY21 5/6/2020 System Expansion Projects Reclaimed Water CIP FY 2020 Projects to fully utilize the Montopolis Reservoir and Pump Station • Nearing completion Non-CIP Projects • Updating RW master plan with in-house engineering resources Centralized plan to be complete this Fall Distributed WW Reuse plan to be created in FY21 Develop Sewer Mining Strategy in FY22 • System Water Hammer Analysis • To be completed this FY Water Distribution System CIP FY 2020 System Improvement CIPs Project Name Estimated Project Cost Next W/WWC Action McNeil Road TM $24.0 M Design early FY21 Highland Park Water Improvements Springdale/Hwy 290 Oltorf Pressure Zone Improvements - West Area $5.7 M $4.1 M $2.6 M Construction January 2020 Construction FY21 Construction FY22 Water Distribution System CIP FY 2020 System Maintenance/Rehabilitation CIPs Project Name Estimated Project Cost Next W/WWC Action Waterline On-call IDIQ $10 M ($2 M/year) Construction - Early FY21 Polybutylene Service Replacements $8.1 M Construction - Early FY21 Renewing Austin Program Zilker Pipeline Renewal Harmon Ave. Renewal $6.4 M $3.8 M Construction – Early FY21 Construction - Late FY20 Water Distribution System CIP FY 2020 Paving IDIQ – 5 year construction contract • $3.5 M/year for operations/maintenance follow up repairs • $0.5 M/year for AW in-house CIP construction follow up Facility Engineering Water CIP FY 2020 Water Treatment, Pumps Stations, and Reservoirs Major CIP Projects SPID 2127.012 North Austin Reservoir and Pump Station Improvements (TWDB Funded) PROJECT 2127.036 Aquifer Storage and Recovery Pilot (TWDB Funded) 5335.016 Ullrich WTP Low Service Pump Station Electrical Feed Renewal (TWDB Funded) $19,230,000 2015.041 Davis Water Treatment Plant Treated Water Discharge System 5335.070 Ullrich WTP Lime Feed Loop 5335.008 Ullrich WTP On-site Generation of Chlorine and Ammonium Sulfate Conversion $11,370,000* 2015.102 Davis WTP Polymer Feed System (2018 Flood Resiliency Improvements) $3,619,267 2015.017 Davis …
Water & Wastewater Commission Review and Recommendation Government That Works For All COA Strategic Decision: June 8, 2020 Commission Meeting Date: Council Meeting Date: Department: Austin Water June 11, 2020 Client: Colleen Kirk, Kevin Critendon Agenda Item Recommend approval for Service Extension Request No. 4622 for wastewater service to a 77.78-acre tract located at 9021 W. US 290 Highway within the Drinking Water Protection Zone, the City’s 2-mile Extra-Territorial Jurisdiction and Austin Water’s service area. (District 8) Amount and Source of Funding There is no anticipated fiscal impact. N/A N/A Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: June 3, 2020 - To be reviewed by the Environmental Commission. June 8, 2020 – To be reviewed by the Water and Wastewater Commission. N/A The Ledgestone project consists of approximately 77.78 acres of land located at 9021 W. US 290 Highway (the “Property”). The Property is located entirely within the City of Austin’s (the “City”) 2-mile Extra-Territorial Jurisdiction, Impact Fee Boundary, Austin Water’s service area for wastewater, the Drinking Water Protection Zone, and the Slaughter Watershed. A map of the property location is attached. Applicant: Michael Wong 1991 Trust (the “Owner”) is proposing to develop approximately 550 multi-family units. The Owner requested that the City provide wastewater utility service to the Property as proposed in Service Extension Request (SER) No. 4622. West Travis County Public Utility Agency will provide retail water service to the Property. City Code § 25-9-35 requires City Council approval for this SER because the Property is located within the Drinking Water Protection Zone and outside the City’s full-purpose corporate limits. The City will not cost participate on this project. Infrastructure Improvements: To serve the Property, the Owner will be required to construct: • Approximately 1,800 feet of 15-inch gravity wastewater main from the existing 15-inch gravity wastewater main near W SH 71 and extend west along Williamson Creek to Covered Bridge Drive, • Approximately 2,250 feet of 12-inch gravity wastewater main from the existing 8- inch gravity wastewater main located north of Towana Trail and extend west along Towana Trail and south along Mowinkle Drive, • Approximately 1,000 feet of 8-inch gravity wastewater main from the existing 8- inch gravity wastewater main in Circle Drive and extend west along W US 290 Highway, • An appropriately sized lift station within the subject tract, and • Approximately 6,150 feet of appropriately sized force main from the …
Water & Wastewater Commission Special Called Meeting Minutes June 8, 2020 Approved: July 15, 2020 The Water and Wastewater Commission convened in a special called meeting on June 8, 2020 via videoconference. AGENDA Commissioners: William Moriarty, (Mayor)-P Jesse Penn, (District 1)-P Nhat Ho, (District 2)-P Travis Michel, (District 3)-P Chien Lee, Chair (District 4)-P Mia Parton, (District 6)-P Vacant, (District 7) Christianne Castleberry, Vice Chair, (District 5)-P Grant Fisher, (District 9)-A Christy Williams, (District 8)-P Susan Turrieta, (District 10)-P Commissioners in Attendance: William Moriarty, Jesse Penn, Travis Michel, Chien Lee, Christianne Castleberry, Mia Parton, Nhat Ho, Christy Williams and Susan Turrieta CALL TO ORDER The meeting was called to order at 3:00 p.m. by Chair Chien Lee. CITIZEN COMMUNICATION None. A. APPROVAL OF MINUTES The minutes from the May 6, 2020 Water and Wastewater Commission regular meeting were approved on an 8-0 vote on Commissioner Castleberry’s motion and Commissioner Turrieta’s second. Commissioner Fisher was absent, and Commissioner Parton was off the dais. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to negotiate and execute a multi-term contract with EMR Elevator Inc. D/B/A EMR Elevator Excellence, to provide elevator and escalator preventative maintenance, repair, and modernization services, for up to five years for a total contract not to exceed $16,540,000. Austin Water’s requested authorization is $1,720,000. Recommended by the Water and Wastewater Commission on Commissioner Turrieta’s Motion and Commissioner Moriarty’s Second on an 8-0 vote with Commissioner Fisher absent and Commissioner Parton off the dais. 2. Recommend approval to negotiate and execute a multi-term cooperative contract through Staples Contract & Commercial LLC, with Summus Industries Inc. (MBE), to provide office supplies and related services, for up to five years for a total contract amount not to exceed $13,432,500. Austin Water’s requested authorization is $900,000. Recommended by the Water and Wastewater Commission on Commissioner Turrieta’s Motion and Commissioner Moriarty’s Second on an 8-0 vote with Commissioner Fisher absent and Commissioner Parton off the dais. 3. Recommend approval to award and execute a construction contract with Alpha Paving Industries, LLC, (MBE) for the 2021 Austin Water Asphalt and Concrete Restoration Indefinite Delivery/Indefinite Quantity contract in the amount of $8,000,000 for an initial two- year term, with three 1-year extension options of $4,000,000 each for a total contract amount not to exceed $20,000,000. (All Districts) Recommended by the Water and Wastewater Commission on Commissioner Turrieta’s Motion and …
Special Called Meeting of the Budget Committee of the Water and Wastewater Commission May 20, 2020 The Water and Wastewater Commission to be held May 20, 2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance of Tuesday, May 19th, Noon. All public comment will occur at the beginning of the meeting. To speak remotely at The Water and Wastewater Commission Budget Committee meeting, residents must: •Call or email the board liaison at 512-972-0115 OR Blanca.Madriz@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Blanca.Madriz@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give at least 4 days notice before the meeting date. Please call Blanca Madriz at the Austin Water Utility Department at 512-972-0115, for additional information; TTY users route through Relay Texas at 711. Water and Wastewater Commission Budget Committee Meeting May 20, 2020 Water and Wastewater Commission Budget Committee Meeting May 20, 2020 – 1:00pm VIA VIDEOCONFERENCING http://www.austintexas.gov/page/watch-atxn-live For more information go to: http://www.austintexas.gov/wwc Susan Turrieta, Chair (District 10) Grant Fisher, (District 9) Travis Michel, Vice Chair (District 3) William Moriarty, (Mayor) AGENDA Jesse Penn, (District 1) A. CALL TO ORDER B. APPROVAL OF MINUTES C. DISCUSSION ITEMS: 1. FY 2019-2020 Budget vs. Actual Update 2. Austin Water Financial Forecast FY …
Water and Wastewater Commission, Budget Committee Meeting Minutes May 20, 2020 Approved: June 24, 2020 WATER AND WASTEWATER COMMISSION BUDGET COMMITTEE MINUTES SPECIAL CALLED MEETING May 20, 2020 The Water and Wastewater Commission Budget Committee convened in a special called meeting on May 20, 2020 at 1:00pm via videoconferencing. Board Members in Attendance: Susan Turrieta (Chair), Travis Michel (Vice Chair), Jesse Penn, Grant Fisher, William Moriarty A. CALL TO ORDER The meeting was called to order at 1:07 p.m. by Chair Turrieta. B. APPROVAL OF MINUTES C. DISCUSSION ITEMS: Approval of the Draft Meeting Minutes of the May 30, 2019 Budget Committee Meeting was postponed allowing members more time to review the minutes – no minutes were approved. 1. FY 2019-2020 Budget vs. Actual Update 2. Austin Water Financial Forecast FY 2021-2025 3. 5-Year CIP Spending Plan FY 2021-2025 4. FY 2021 Budget Schedule Austin Water Assistant Director David Anders and staff presented FY 2019- 2020 budget vs. actual information and 5-year forecast projections on revenue, rate projections, transfers, program requirements, debt service requirements, and Austin Water’s 5-year CIP spending plan. D. VOTING ITEMS FROM COMMITTEE 1. Meeting Schedule E. FUTURE AGENDA ITEMS Committee discussed meeting during the last two weeks in June 2020. Staff will present updates on budget forecasts and projections as requested that reflects ongoing changes due to COVID-19. F. ADJOURN The meeting was adjourned at 2:30 p.m. by Chair Turrieta.
Regular Meeting of the Water and Wastewater Commission May 6, 2020 The Water and Wastewater Commission to be held May 6, 2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance of Tuesday, May 5th, Noon. All public comment will occur at the beginning of the meeting. To speak remotely at The Water and Wastewater Commission meeting, residents must: •Call or email the board liaison at 512-972-0115 OR Blanca.Madriz@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Blanca.Madriz@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live Water & Wastewater Commission Regular Meeting May 6, 2020 Water and Wastewater Commission May 6, 2020 – 3:00 – 4:30 PM VIA VIDEOCONFERENCING http://www.austintexas.gov/page/watch-atxn-live For more information go to: http://www.austintexas.gov/wwc Commissioners: William Moriarty, (Mayor) Chien Lee, Chair (District 4) Christy Williams (District 8) Jesse Penn (District 1) Christianne Castleberry, Vice Chair (District 5) Grant Fisher (District 9) Nhat Ho (District 2) Mia Parton (District 6) Susan Turrieta (District 10) Travis Michel (District 3) Vacant (District 7) CALL TO ORDER A. APPROVAL OF MINUTES TO CITY COUNCIL Approval of minutes from the April 10, 2020 Water & Wastewater Commission regular meeting. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL 1. Recommend approval to award a multi-term contract with United Rentals (North America) Inc. D/B/A United Rentals Inc., to provide the rental of portable toilets, for up to five years for a total contract amount not to exceed $1,575,000. Austin Water’s requested authorization is $35,000. 2. Recommend approval to award a …
Water & Wastewater Commission Review and Recommendation Health and Environment COA Strategic Direction: May 6, 2020 Commission Meeting Date: Council Meeting Date: Department: Purchasing June 4, 2020 Client: Danielle Lord, Rick Coronado, Anna Bryan-Borja Agenda Item Recommend approval to award a multi-term contract with United Rentals (North America) Inc. D/B/A United Rentals Inc., to provide the rental of portable toilets, for up to five years for a total contract amount not to exceed $1,575,000. Austin Water’s requested authorization is $35,000. Amount and Source of Funding Funding in the amount of $2,334 is available in the Fiscal Year 2019-2020 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. The Purchasing Office issued an Invitation for Bids (IFB) 8600 SLW1038 for these services. The solicitation issued on February 3, 2020 and it closed on February 25, 2020. Of the six offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A May 6, 2020 – To be reviewed by the Water and Wastewater Commission. May 13, 2020 – To be reviewed by the Zero Waste Advisory Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities, therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: Austin Water construction rehab services and Facility Management Division utilize this contract. The contract will provide rental, delivery, maintenance, and service of portable toilets for various City departments. The portable toilets will be rented on an annual, monthly, weekly, or daily basis to include holidays, weekends, and special events. Accessibility and use of the portable toilets will be available to handicapped and non- handicapped citizens for special events where permanent restroom facilities are unavailable. The current contract expires September 18, 2020. The requested authorization amount was determined using departmental estimates based on historical spend and future usage. Contract Detail: Contract Term Initial Term Optional Extension 1 Optional Extension 2 TOTAL Length of Term 3 yrs. 1 yr. 1 yr. Contract Authorization $ 945,000 $ 315,000 $ 315,000 $1,575,000 Note: Contract Authorization amounts are based on the City’s …
Water & Wastewater Commission Review and Recommendation Safety COA Strategic Direction: May 6, 2020 Commission Meeting Date: Council Meeting Date: Department: Purchasing June 4, 2020 Client: Danielle Lord, Jermain DeFreeze, Anna Bryan-Borja Agenda Item Recommend approval to award a contract with Johnson Controls Fire Protection LP, to provide inspections, maintenance, and repair services for fire alarm systems, fire suppression systems, and fire alarm monitoring services, for up to five years for a total contract amount not to exceed $10,000,000. Austin Water’s requested authorization is $1,650,000. Amount and Source of Funding Funding in the amount of $110,000 is available in the Fiscal Year 2019-2020 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. The Purchasing Office issued an Invitation for Bids (IFB) 7500 PBEN1000 for these services. The solicitation issued on November 25, 2019 and it closed on January 14, 2020. The recommended contractor submitted the only responsive offer. A complete solicitation package, including a tabulation of the bid received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A May 6, 2020 – To be reviewed by the Water and Wastewater Commission May 13, 2020 – To be reviewed by the Zero Waste Advisory Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities, therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide for inspection, testing, maintenance, and repair of fire alarm systems, fire suppression systems, and alarm monitoring services for various City buildings, as well as system upgrades and new system installations when necessary. Maintenance services may be scheduled on a monthly, quarterly or semi-annual basis or performed as needed. Services provided under this contract will comply with all applicable State, City and National Fire Protection Association guidelines as they relate to maintenance, repair, and inspections of life safety systems. City departments that will utilize this contract include Aviation, Austin Water, Building Services Department, Austin Public Library, and the Parks and Recreation Department. As new City facilities are built or existing contracts expire, additional departments and building locations may be added to this contract. The recommended contractor is the current provider for these services. This …
Water & Wastewater Commission Review and Recommendation Government That Works For All COA Strategic Direction: May 6, 2020 Commission Meeting Date: Council Meeting Date: Department: Purchasing June 4, 2020 Client: Danielle Lord, Daniel Layton, Rick Coronado Agenda Item Recommend approval to award two multi-term contracts with Badger Meter, Inc. D/B/A National Meter & Automation and Thirkettle Corporation D/B/A Aqua-Metric Sales Company to provide water meters, each for up to five years for total contract amounts not to exceed $5,955,000 divided between the contractors. Amount and Source of Funding Funding in the amount of $397,000 is available in the Fiscal Year 2019-2020 Operating Budget of Austin Water. Funding for the remaining contract terms in contingent terms is contingent upon available funding in future budgets. The Purchasing Office issued an Invitation for Bids (IFB) 2200 OXV1026REBID for these goods. The solicitation issued on February 3, 2020 and it closed on February 20, 2020. Of the three offers received, the recommended contractors submitted the lowest responsive offers. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A May 6, 2020 – To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: These contracts will provide various types and sizes of water meters for Austin Water to be installed throughout the water distribution system at new connections and to replace broken or obsolete meters. These water meters supply data to establish revenue billing for the City. By monitoring water meters, the City will be able to verify water leaks in the distribution system, gallons used per customer, and demand during peak and non-peak times. The information gathered is vital to the City’s commitment in keeping satisfied customers, ensuring efficient water consumption and delivery, and minimizing waste. These water meters will be purchased on as needed basis and stocked at Austin Water’s Webberville Center and Glen Bell Service Center Storeroom to ensure an adequate supply are available. The positive displacement meters under these contracts are intended to ensure an ongoing supply of those types of meters for …
Water & Wastewater Commission Review and Recommendation Health and Environment COA Strategic Direction: May 6, 2020 Commission Meeting Date: Council Meeting Date: Department: Purchasing June 4, 2020 Client: Danielle Lord, Shay Roalson Agenda Item Recommend approval to negotiate and execute a contract with Environmental Improvements Inc., to provide a settling basin rake gearbox replacement, in an amount not to exceed $124,225. Funding is available in the Fiscal Year 2019-2020 Operating Budget of Austin Water. Amount and Source of Funding Sole Source. N/A Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: May 6, 2020 – To be reviewed by the Water and Wastewater Commission. Sole source contracts are exempt from the City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established. The contract is for the purchase and installation of a new gearbox for the wash settling basin at Ullrich Water Treatment Plant. The water treatment process consists of having backwash water go to a settling basin to allow the material in the water to settle at the bottom of the basin so that it can be removed. The settled material is continuously raked from the basin by submerged scrapers. The scrapers are driven by an electric motor and gearbox that must continually operate for the basin to be in service. The existing gearbox has reached the end of its life cycle making the replacement necessary to ensure proper functionality of the system. The gearbox was provided by a single manufacturer, EVOQUA (Envirex) local representative Environmental Improvements Inc. The new gearbox components must be replaced with original equipment manufacture’s parts to be compatible with the mixer system support structure and mixing impeller assembly. Replacing the gearbox drive is significantly less expensive than replacing the entire mixer system. through their
Recommendation for Water & Wastewater Commission Government That Works For All COA Strategic Direction: May 6, 2020 Commission Meeting Date: Council Meeting Date: Department: Austin Water May 21, 2020 Client: Cole Huggins, Colleen Kirk, Kevin Critendon SUBJECT Recommend approval to negotiate and execute a cost participation agreement with 5301 Decker, Ltd. for the City to reimburse the developer an amount not to exceed $302,100 for costs associated with the design and construction of an oversized wastewater interceptor and appurtenances related to Service Extension Request No. 3713R2 that will provide wastewater service to a proposed multi-family development located at 5301 Decker Lane. (District 1) Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. AMOUNT AND SOURCE OF FUNDING N/A N/A Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: May 6, 2020 – To be reviewed by the Water and Wastewater Commission. N/A The 969 Express Mart (Revision 2) project consists of approximately 19.65 acres of land located at 5301 Decker Lane (the “Property”). The Property is located entirely within the City of Austin’s (the “City”) Full-Purpose, Impact Fee Boundary, Austin Water’s service area for wastewater, the Desired Development Zone, and the Walnut Creek Watershed. A map of the property location is attached. 5301 Decker, Ltd. (the “Owner”) is proposing to develop a mixed-use development that includes approximately 3,600 sq. ft. of retail, 1,450 sq. ft. of restaurant, and 324 multi- family units. The Owner requested that the City provide wastewater utility service to the Property as proposed in Service Extension Request (SER) No. 3713R2. Austin Water will provide retail water service to the Property. In accordance with Chapter 25-9 of the City Code, the City has asked the Owner to oversize the gravity wastewater interceptor in order to serve additional properties within the Walnut Creek drainage basin consistent with the City’s long-range planning goals for this area. If approved by City Council, the City will cost participate in this construction project only to the extent of the City’s proportionate share of the oversized interceptor. The proposed oversized improvements include construction of approximately 425 feet of 30-inch gravity wastewater interceptor from existing manhole number 80461 to existing manhole number 194294 along FM 969. The City will reimburse the Owner for an overall total amount not to exceed $302,100 for hard costs and soft costs. Hard costs include, but are not limited to, construction and materials. Soft …
Recommendation for Water & Wastewater Commission Government That Works For All COA Strategic Direction: May 6, 2020 Commission Meeting Date: Council Meeting Date: Department: Austin Water May 21, 2020 Client: Cole Huggins, Colleen Kirk, Kevin Critendon SUBJECT Recommend approval to negotiate and execute a cost participation agreement with Pulte Group for the City to reimburse the developer an amount not to exceed $2,782,025 for costs associated with the design and construction of an oversized lift station, an oversized wastewater force main, and appurtenances related to Service Extension Request No. 3986R that will provide wastewater service to a proposed mixed use development located at 5601 Durango Pass. (District 1) Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. AMOUNT AND SOURCE OF FUNDING N/A N/A Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: May 6, 2020 - To be reviewed by the Water and Wastewater Commission. N/A The East Parke Subdivision – Phase 1 project consists of approximately 68 acres of land located at 5601 Durango Pass (the “Property”). The Property is located entirely within the City of Austin’s (the “City”) Full-Purpose Jurisdiction, Impact Fee Boundary, Austin Water’s service area for wastewater, the Desired Development Zone, and the Austin Creek Watershed. A map of the property location is attached. Pulte Group (“Owner”) is proposing to develop approximately 124 single-family homes, 300 multi-family units, and 110,200 sq. ft. of retail space. The Owner requested that the City provide wastewater utility service to the Property as proposed in Service Extension Request (SER) No. 3986R. Austin Water will provide retail water service to the Property. In accordance with Chapter 25-9 of the City Code, the City has asked the Owner to oversize the lift station and force main in order to serve additional properties within the Walnut Creek drainage basin consistent with the City’s long-range planning goals for this area. If approved by City Council, the City will cost participate in this construction project only to the extent of the City’s proportionate share of the oversized lift station and force main. The proposed oversized improvements include construction of an oversized lift station located near the southeast corner of the Property and approximately 2,020 feet of 10- inch force main from the proposed lift station, east along Loyola Lane to the existing 72-inch gravity interceptor. The City will reimburse the Owner for an overall total amount not to exceed …
Water & Wastewater Commission Review and Recommendation Government That Works For All COA Strategic Direction: May 6, 2020 Commission Meeting Date: Council Meeting Date: Department: Treasury May 21, 2020 Client: Virginia Collier, Kevin Critendon, David Anders Agenda Item Recommend approval of a resolution to authorize issuance by Senna Hills Municipal Utility District of Unlimited Tax and Waterworks and Sewer System Revenue Refunding Bonds, Series 2020, in an amount not to exceed $3,135,000. There is no anticipated fiscal impact. Amount and Source of Funding May 6, 2020 – To be reviewed by the Water and Wastewater Commission. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: N/A N/A N/A Senna Hills Municipal Utility District (“the District”) was authorized to be created as a municipal utility district operating pursuant to Articles 16, Section 59 of the Texas Constitution and Chapters 49 and 54 of the Texas Water Code, as amended. The District is located on the north side of FM 2244, approximately 5.0 miles west of the intersection of FM 2244 and Loop 360 and 2.5 miles east of the intersection of FM 2244 and State Highway 71. The District is required to obtain City approval for all bond sales pursuant to the Consent Agreement. The City has received a request from the District to approve a District refunding bond sale in the amount of $3,135,000. Similar to a home refinance, “refunding” of debt lowers the amount of debt service over the life of the existing bonds by replacing them with new bonds that have lower interest costs. The District has proposed a refunding bond issue to reduce annual debt service requirements on the District’s debt. Proceeds of the issue will be used to refund and redeem $3,135,000 outstanding Unlimited Tax and Waterworks and Sewer System Revenue and Refunding Bonds originally issued in 2010. The projected present value savings due to the reduced market interest rates will need to meet the City’s target guideline of a 4.25% savings for its own bond refundings. Since the actual amount of savings is dependent on the terms of the sale, approval is requested for this transaction at a minimum present value savings of 4.25%, to allow for market fluctuations. While the City is not responsible for debt service on the District’s Bonds, the City would benefit from the debt service savings associated with the refunding once the District is dissolved. The City’s Financial Services …
Water & Wastewater Commission Review and Recommendation COA Strategic Direction: Government That Works For All Health and Environment May 6, 2020 Commission Meeting Date: Council Meeting Date: Department: Public Works June 11, 2020 Client: Matt Cullen, Shay Roalson, John Wepryk Agenda Item Recommend approval to execute a construction contract with Santa Clara Construction, Ltd. (MBE) for the Onion Creek District Park Phase 2 project in the amount of $339,780 plus a $33,978 contingency, for a total contract amount not to exceed $373,758. (District 2) Funding in the amount of $373,758 is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Amount and Source of Funding Lowest responsive bid of five bids received through a competitive Invitation for Bid Solicitation. N/A May 6, 2020 – To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 78.17% MBE and 2.35% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: (multiple connections expected), and The Onion Creek District Park Reclaimed Water Main Phase 2 project is a reclaimed water project that will expand the reclaimed water system in the southern part of Austin. This new system will connect to an existing 8-inch reclaimed water main constructed as part of the Onion Creek Metro Park Phase I project. The project will extend reclaimed water mains farther along Nuckols Crossing Road just north of the Goodnight Ranch development. Specifically, the project will construct approximately 1,300 linear feet of 8-inch and 16-inch reclaimed water transmission and distribution mains, and includes the installation of valves, sleeves, erosion and sedimentations controls, tree protection, traffic control, re-vegetation, and pavement repair. The project is a critical link in a series of projects that will extend reclaimed water service to south Austin from the City’s Clay/Kizer Golf Course to the Onion Creek subdivision. Potential irrigation customers in this series of projects are Widen Elementary, Dove Springs Recreation Center (soccer fields and subsequent expansion to baseball fields), Dove Springs Health Center, Onion Creek Soccer Complex, Onion Creek Metro Park (including future park expansions), the Goodnight Ranch development the Onion Creek Golf Course. Ultimate reclaimed water demand from these potential customers could conserve as much as 216 million gallons per year. Traffic control along Nuckols Crossing Road will assist the traveling public during …
Water & Wastewater Commission Review and Recommendation Government That Works For All COA Strategic Direction: May 6, 2020 Commission Meeting Date: Council Meeting Date: Department: Purchasing June 4, 2020 Client: Danielle Lord, Anna Bryan-Borja Agenda Item Recommend approval to negotiate and execute a cooperative contract with Home Depot USA Inc., to provide maintenance, repair, operating supplies, industrial supplies, and related products and services, for a term of 79 months for a total contract amount not to exceed $13,107,300. Austin Water’s requested authorization is $1,120,000. Amount and Source of Funding Funding in the amount of $57,143 is available in the Fiscal Year 2019-2020 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Multiple cooperative purchase programs were reviewed for these goods and services. The Purchasing Office has determined this contractor best meets the needs of the departments to provide the goods and services required at the best value for the City. N/A May 6, 2020 – To be reviewed by the Water and Wastewater Commission. This procurement was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods and services required for this procurement, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide a reliable source of supplies, equipment, tool rentals, paint, and services to be used by various City departments for daily operation and emergency purchases. Staff will have the ability to obtain all products available from Home Depot retail stores. The current contract for these goods and services expires August 4, 2020. The requested amount was determined using departmental estimates based on historical, current, and projected spending data. The recommended contractor is one of the current providers for these goods and services. The U.S. Communities cooperative establishes competitively bid contracts that can be utilized by the State and other government agencies through a cooperative agreement. Cooperative agreements save taxpayer dollars by leveraging volume-buying power to drive down costs on hundreds of contracts through a streamlined cooperative purchasing program.
Wastewater CIP Update Shay Ralls Roalson, PE, Charles Celauro, PE, and Kevin Koeller, PE May 6, 2020 5 Year Capital Improvement Plan (by funding category) Facility Engineering Wastewater CIP FY 2020 Wastewater Treatment and Lift Station Major CIP Projects SPID 3333.017 PROJECT 3023.046 Walnut Creek WWTP Expansion to 100 Million Gallons Per Day FY21-25 $68,150,000 * $57,037,553 * $26,913,187 * $25,200,000 * 3023.039 Walnut Creek Wastewater Treatment Plant Secondary Process Improvements $23,124,480 3023.019 Walnut Creek Wastewater Treatment Plant Headworks Improvements South Austin Regional WWTP Electrical Substation No.1 Replacement South Austin Regional WWTP Trains A & B Improvements 3333.032 7265.040 Brushy Creek Regional Wastewater Treatment Plant Expansion Participation $20,677,800 7265.004 Wild Horse Ranch Wastewater Treatment Plant Expansion 3164.070 Hornsby Bend Transfer Pump Station and Irrigation System Improvements 3023.022 Walnut Creek Wastewater Treatment Plant Pumping System Improvements $12,212,654 3023.035 Walnut Creek Wastewater Treatment Plant Sludge Thickener Rehab $9,416,445 10 $17,941,913 * $13,240,000 $273,914,032 Rank 1 2 3 4 5 6 7 8 9 Expansion Projects ($106,769,713) Construction Projects ($92,344,566) *Have capital cost beyond the FY21-25 CIP Budget Facility Engineering Wastewater CIP FY 2020 Walnut Creek WWTP 100 MGD Expansion Capacity: Existing Capacity = 75 MGD Capacity after Expansion = 100 MGD Capital Cost: FY21-25 Spending Plan is $68,150,000 * Total Project Contribution Cost is $297 Million ^ ^ Cost may rise due to Atlas 14 and Permitting Project Milestones: RFQ Solicitation Due Date: April 22, 2020 Preliminary and Final Design: 2024 Construction NTP: 2024 Substantial Completion: 2028 RCA Commission Actions: July 15, 2020 – RFQ Engineering Selection Facility Engineering Wastewater CIP FY 2020 East Brushy Creek WWTP 30 MGD Expansion WWTP is owned by Brushy Creek Regional Wastewater System which is a joint regional facility between the cities of Round Rock, Cedar Park, Leander* and Austin and operated by city of Round Rock. Capacity: Existing Capacity = 20 MGD Capacity after Expansion = 30 MGD Ownership: Existing CoA ownership is 3.43% (0.69 MGD) After expansion CoA ownership will be 9.87% (3.26 MGD) Project Milestones: Bid Date: February 13, 2020 Construction NTP: May 2020 Substantial Completion May 2023 Capital Cost: RCA Commission Actions: April 8, 2020 – Supplemental Agreement for Cost Participation FY20 Spending Plan is $6,892,600 FY21-25 Spending Plan is $21,171,600 Future: …
Utility Development Services DISTRICT OVERVIEW District Overview Special Districts I. Water Control and Improvement Districts (WCIDs) II. Municipal Utility Districts (MUDs) III. Public Improvement Districts (PIDs) 2 WCID Update Wholesale WCID #10 (Wholesale W) Wholesale Agreement in 1990 Contract expires August 2020 WCID #17 (Emer. W, Wholesale WW) Wholesale Agreement in June 2002 5 MUD Update Retail Wholesale Shady Hollow MUD (W/WW) Consent Agreement in November 1980 Moore’s Crossing MUD (W/WW) Consent Agreement in June 1987 Sunfield MUD (W) Consent Agreement in June 2006 Pilot Knob MUDs (W/WW) Consent Agreement in April 2012 Southeast Travis County MUDs (W/WW) Consent Agreement in April 2012 Austin Green MUD (partial W/WW; reclaimed) Consent Agreement in January 2020 Travis County (Barton Creek) MUDs (Emergency W) Created in 1974 Wells Branch MUD (W/WW) Consent Agreement in April 1981 North Austin MUD (W/WW) Consent Agreement in May 1983 Northtown MUD (W/WW) Consent Agreement in January 1986 7 PID Update City of Austin Development PIDs Estancia PID (Retail W/WW) Created in July 2013 Indian Hills PID (Retail W/WW) Created in August 2010 Whisper Valley PID (Retail W/WW) Created in August 2010 9 PID Update Travis County PIDs Wildhorse PID (Retail W/WW) Creation Resolution by County on 8-9-2016 Bella Fortuna PID (Retail W/WW) Creation Resolution by County on 10-31-2017 Turners Crossing PID (Retail W/WW) Creation Resolution by County on 11-13-2018 Velocity Crossing PID (Retail W/WW) Creation Resolution by County on 2-12-2019 Longview – E. 71 PID (Retail W/WW) Creation Resolution by County on 10-29-2019 10 Questions? 11
Water & Wastewater Commission Regular Meeting Minutes May 6, 2020 Approved June 8, 2020 The Water and Wastewater Commission convened in a regular meeting on May 6, 2020 via videoconference in Austin, Texas. REVISED AGENDA Christy Williams (District 8)-A Grant Fisher (District 9)-A Susan Turrieta (District 10)-P Christianne Castleberry, Vice Chair (District 5)-P Mia Parton (District 6)-P Commissioners: William Moriarty, (Mayor)-P Chien Lee, Chair (District 4)-P Jesse Penn (District 1)-P Nhat Ho (District 2)-P Travis Michel (District 3)-P Vacant (District 7) Commissioners in Attendance: William Moriarty, Jesse Penn, Travis Michel, Nhat Ho, Chien Lee, Christiane Castleberry, Mia Parton, Susan Turrieta Staff in Attendance: Greg Meszaros, David Anders, Danielle Lord, Mercedes Garcia-Lopez, Jermain Freeze, Daniel Layton, Rick Coronado, Kevin Critendon, Cole Huggins, Colleen Kirk, Shwetha Pandurangi, Shay Roalson, Dan Pedersen, Matt Cullen, Charles Celauro, Kevin Koeller, Marisa Flores-Gonzalez, Christina Romero, Virginia Collier, Heather Cooke, Denise Avery, Blanca Madriz Others in Attendance: Bryan Rivera CALL TO ORDER The meeting was called to order at 3:01 pm by Chair Chien Lee. CITIZEN COMMUNICATION None. A. APPROVAL OF MINUTES The minutes from the April 10, 2020 Water and Wastewater Commission regular meeting were approved on an 8-0-0-2 vote on Commissioner Castleberry’s motion and Commissioner Michel’s second. Commissioners Fisher and Williams were absent. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to award a multi-term contract with United Rentals (North America) Inc. D/B/A United Rentals Inc., to provide the rental of portable toilets, for up to five years for a total contract amount not to exceed $1,575,000. Austin Water’s requested authorization is Water & Wastewater Commission Regular Meeting May 6, 2020 $35,000. Recommended by the Water and Wastewater Commission on Commissioner Castleberry’s Motion and Commissioner Michel’s Second on an 8-0-0-2 vote with Commissioners Fisher and Williams absent. 2. Recommend approval to award a contract with Johnson Controls Fire Protection LP, to provide inspections, maintenance, and repair services for fire alarm systems, fire suppression systems, and fire alarm monitoring services, for up to five years for a total contract amount not to exceed $10,000,000. Austin Water’s requested authorization is $1,650,000. Recommended by the Water and Wastewater Commission on Commissioner Castleberry’s Motion and Commissioner Michel’s Second on an 8-0-0-2 vote with Commissioners Fisher and Williams absent. 3. Recommend approval to award two multi-term contracts with Badger Meter, Inc. D/B/A National Meter & Automation and Thirkettle Corporation D/B/A Aqua-Metric Sales Company …
Special Meeting of the Water and Wastewater Commission April 10, 2020 The Water and Wastewater Commission to be held April 10, 2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance by Thursday, April 9, 2020 by Noon. All public comment will occur at the beginning of the meeting. To speak remotely at the April 10, 2020 Water and Wastewater Commission Meeting, residents must: • Call or Email the board liaison at (512) 972-0115 or Blanca.Madriz@austintexas.gov no later than noon on Thursday, April 9, 2020. The information required is: the speaker name, agenda number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or valid email address. • Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. • Speakers must call in at least 30 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. • Speakers will be placed in a queue until their time to speak. • Handouts or other information may be emailed to Blanca.Madriz@austintexas.gov by Noon on Thursday, April 9, 2020. This information will be provided to the Water and Wastewater Commission members in advance of the meeting. • Residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live Water and Wastewater Commission April 10, 2020 – 8:00 – 9:30 am VIA VIDEOCONFERENCING http://www.austintexas.gov/page/watch-atxn-live For more information go to: http://www.austintexas.gov/wwc Commissioners: William Moriarty, (Mayor) Chien Lee, Chair (District 4) Christy Williams (District 8) Jesse Penn (District 1) Christianne Castleberry, Vice Chair (District 5) Grant Fisher (District 9) Nhat Ho (District 2) Mia Parton (District 6) Susan Turrieta (District 10) Travis Michel (District 3) Annie Schmitt (District 7) CALL TO ORDER A. APPROVAL OF MINUTES TO CITY COUNCIL Approval of minutes from the March 11, 2020 Water & Wastewater Commission regular meeting. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL 1. Recommend approval to award and execute a multi-term contract with Westcoast Rotor Inc., to provide Robbins and Myers progressive cavity pump parts, for up to five years for a total contract amount not to exceed $617,500. 2. Recommend approval to award and execute a multi-term contract with ACT Pipe & …
Special Meeting of the Water and Wastewater Commission April 10, 2020 The Water and Wastewater Commission to be held April 10, 2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance by Thursday, April 9, 2020 by Noon. All public comment will occur at the beginning of the meeting. To speak remotely at the April 10, 2020 Water and Wastewater Commission Meeting, residents must: • Call or Email the board liaison at (512) 972-0115 or Blanca.Madriz@austintexas.gov no later than noon on Thursday, April 9, 2020. The information required is: the speaker name, agenda number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or valid email address. • Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. • Speakers must call in at least 30 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. • Speakers will be placed in a queue until their time to speak. • Handouts or other information may be emailed to Blanca.Madriz@austintexas.gov by Noon on Thursday, April 9, 2020. This information will be provided to the Water and Wastewater Commission members in advance of the meeting. • Residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live Water and Wastewater Commission April 10, 2020 – 8:00 – 9:30 am VIA VIDEOCONFERENCING http://www.austintexas.gov/page/watch-atxn-live For more information go to: http://www.austintexas.gov/wwc Commissioners: William Moriarty, (Mayor) Chien Lee, Chair (District 4) Christy Williams (District 8) Jesse Penn (District 1) Christianne Castleberry, Vice Chair (District 5) Grant Fisher (District 9) Nhat Ho (District 2) Mia Parton (District 6) Susan Turrieta (District 10) Travis Michel (District 3) Annie Schmitt (District 7) CALL TO ORDER A. APPROVAL OF MINUTES TO CITY COUNCIL Approval of minutes from the March 11, 2020 Water & Wastewater Commission regular meeting. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL 1. Recommend approval to award and execute a multi-term contract with Westcoast Rotor Inc., to provide Robbins and Myers progressive cavity pump parts, for up to five years for a total contract amount not to exceed $617,500. 2. Recommend approval to award and execute a multi-term contract with ACT Pipe & …
