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Water & Wastewater Commission Review and Recommendation Health and Environment COA Strategic Direction: June 8, 2020 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office Matt Cullen, Shay Roalson June 11, 2020 Client: Agenda Item Recommend approval to award and execute a construction contract with Alpha Paving Industries, LLC, (MBE) for the 2021 Austin Water Asphalt and Concrete Restoration Indefinite Delivery/Indefinite Quantity contract in the amount of $8,000,000 for an initial two-year term, with three 1-year extension options of $4,000,000 each for a total contract amount not to exceed $20,000,000. (All Districts) Amount and Source of Funding Funding is available in the Fiscal Year 2019-2020 Capital and Operating Budgets of Austin Water. Funding for the extension options is contingent upon available funding in future budgets. Lowest responsive bid of three bids received through a competitive Invitation for Bid solicitation. N/A June 8, 2020 – To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with: 9.66% MBE and 1.27% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE:  After Austin Water operations and maintenance crews repair water or wastewater pipeline assets under or near a paved surface, a temporary repair of the paved surface is performed, and a follow up work order is created for the permanent pavement repair. Permanent pavement repairs often occur over 90 days after the pipeline repair, and the backlog of work orders open longer than 90 days continues to increase. Indefinite Delivery/Indefinite Quantity contracts provide for an indefinite quantity of services for a fixed time, usually an initial term with extension options. They are commonly used when precise quantities of supplies or services, above a specified minimum, cannot be determined. Indefinite Delivery/Indefinite Quantity contracts help streamline the contract process and service delivery and allow the City the flexibility to add work as needs arise or change. As each project is defined, a specific work assignment will be given to the contractor who will complete the scope of work for the unit prices included in the contract. Work deadlines will be established for each work assignment. The purpose of the 2021 Austin Water Asphalt and Concrete Restoration Indefinite Delivery/Indefinite Quantity contract will be to eliminate the backlog of outstanding permanent pavement repair work orders and reduce response time for future permanent pavement repair work orders. Performing permanent asphalt and concrete restoration promptly after utility repairs will provide greater customer service and reduce risk for the city. As a result, fewer failures of temporary pavement repairs would occur before the permanent repair is made, reducing the need for Austin Water operations and maintenance crews to restore the temporary repair. The base bid was used to identify and determine the lowest responsive bidder and to determine contract unit prices for each bid item. This request allows for the award and execution of a construction contract with Alpha Paving Industries, LLC for an initial two years, with three, one-year extension options. However, if funds for the initial term are expended, staff may accelerate the extension options, but in no event will exceed the total contract amount. The extension options are subject to the agreement of both parties. If this contract is not approved, the number of unresolved temporary asphalt and concrete repairs backlog will continue to increase. This project is located within the entirety of Austin Water’s service area. Alpha Paving Industries, LLC (MBE/MA) is located in Round Rock, Texas. Information on this solicitation is available on the City’s Austin Finance Online website. Link: Solicitation Documents. Alpha Paving Industries, LLC, Round Rock, TX (MBE/MA) SEFBO Pipeline Bridge, Inc., Austin, TX Muniz Contracting and Concrete, Inc., Austin, TX (MBE/MH) M/WBE Summary Public notice was given for this solicitation CLMC791 2021 Austin Water Asphalt and Concrete Restoration IDIQ, through the City’s Vendor Connection web portal. Three bids were received and opened on May 7, 2020. Of the three bids received, two bids were from MBE/WBE certified firms. Alpha Paving Industries, LLC submitted the lowest bid received: The contractor’s choice of work methodology provides for 13 areas of subcontracting opportunities which are listed below. Participation subgoals stated in the solicitation were 1.63% African American; 7.41% Hispanic; 0.62% Native/Asian, 1.27% WBE. Total participation estimated on base bid amount of $5,816,176.00: MBE TOTAL – PRIME (MA) Alpha Paving Industries, LLC, Round Rock, TX MBE TOTAL – SUBCONTRACTORS $5,816,176.00 $7,586,760.00 $13,150,334.00 (Erosion Control) (Manholes, and Manhole Covers, Frames, Grates, Rings) African American Subtotal (MB) Avery Williams, Round Rock, TX (MB) Jeff T. Ellison, Pflugerville, TX Hispanic Subtotal (MH) Roadwise Solutions LLC, Austin, TX (Traffic Control Equipment and Accessories) (MH) Ruboca and Maya Construction, LLC, Kyle, TX Native/Asian Subtotal (MA) Alpha Paving Industries, LLC, Round Rock, TX (Pavement Marking: Lines, Letters & Symbols, Resurfacing Streets) (Asphalt, Site Work, Curb & Gutter, Sidewalks, Pavement Markings) Unknown 9.66% 1.63% 7.41% 0.62% (Manholes, and Manhole Covers, Frames, Grates, Rings) WBE TOTAL – SUBCONTRACTORS (FW) LeStella S. Valley, Wimberly, TX (Traffic Control Equipment and Accessories) (FW) Water Filled Barrier System, Paige, TX (Traffic Control Equipment and Accessories) (FW) KLP Commercial, ILC, Manor, TX NON M/WBE TOTAL – SUBCONTRACTORS Austin Traffic Signal, Round Rock, TX DIJ Construction, Bertram, TX Roadway Traffic Control, Manor, TX Oldcastle APG Texas (Custom Crete), Austin, TX Lauren Concrete, Austin, TX Martin Marietta Materials Inc, Manor, TX The Contractor submitted an MBE/WBE Compliance Plan that met the goals of the solicitation and was approved by the Small and Minority Business Resources Department. Second and third low bidder information is provided. SECOND BIDDER - SEFBO Pipeline Bridge, Inc., Austin, TX (Traffic Signal Installation) (Pavement Marking: Lines, Letters & Symbols) (Barricades) (Concrete) (Ready Mix Concrete) (Ready Mix Concrete) 1.27% Unknown $7,586,760.00 89.07% NON M/WBE prime participation; 1.63% African American; 7.41% Hispanic; 0.62% Native/Asian; 1.27% WBE; 0.00% Non M/WBE subcontractor participation. THIRD BIDDER - Muniz Contracting and Concrete, Inc., Austin, TX Unknown M/WBE prime participation; 1.63% African American; 7.41% Hispanic; 0.62% Native/Asian; 1.27% WBE; Unknown Non M/WBE subcontractor participation. $13,150,334.00