Regular Meeting of the Water and Wastewater Commission December 9, 2020 Water and Wastewater Commission to be held Wednesday, December 9, 2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance by Tuesday, December 8, 2020 at Noon. All public comment will occur at the beginning of the meeting. To speak remotely at the December 9, 2020 Water and Wastewater Commission Meeting, residents must: •Call or email the board liaison at (512) 972-0115 or Blanca.Madriz@austintexas.gov no later than noon, Tuesday, December 8, 2020. The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Blanca.Madriz@austintexas.gov by Noon, Tuesday, December 8, 2020. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY users route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact Blanca Madriz at Blanca.Madriz@austintexas.gov. Reunión del WATER & WASTEWATER COMMISSION de la reunion 9 de diciembre 2020 La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación martes, 8 de diciembre antes del mediodía. Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los …
Water & Wastewater Commission Review and Recommendation December 9, 2020 Government that Works for All Commission Meeting Date: Council Meeting Date: Department: Austin Water December 10, 2020 COA Strategic Direction: Client: Kevin Critendon, Shwetha Pandurangi, Virginia Collier Authorize negotiation and execution of a contract with Shady Hollow Municipal Utility District (District) for the City to provide wholesale water and wastewater services to the District. Agenda Item Funding is available in the Fiscal Year 2020-2021 Operating Budget of Austin Water Amount and Source of Funding May 21, 2020 - City Council approved Resolution No. 20200521-010 relating to negotiation of an amendment of the City's Strategic Partnership Agreement (SPA) with the District which passed on consent on Council Member Pool's motion, Council Member Renteria's second, with an 11-0 vote. October 15, 2020 – City Council authorized negotiation and execution of an interlocal agreement with the District for the transfer of the District’s former water and wastewater system back to the District with reimbursement to the City in the amount of $714,387 for costs related to improvements to the system, and additional consideration to the City provided in related agreements with the District which passed on consent on Council Member Pool's motion, with an 11-0 vote. December 9, 2020 -- To be reviewed by the Water and Wastewater Commission Purchasing Language: N/A Prior Council Action: Boards and Commission Action: MBE/WBE: N/A In 1980 the City granted consent to the creation of the Shady Hollow Municipal Utility District in order to facilitate development of the area. Terms and conditions contained in a consent agreement and provisions of related agreements between the City and the District indicate that as the area developed, the parties anticipated the District would become part of the City through annexation. In September 1980 the City and the Shady Hollow Municipal Utility District (District), previously known as Southwest Travis County Municipal Utility District No. 1, entered into an agreement for the City to provide wholesale drinking water service to the District. The parties entered into a subsequent agreement for the City to provide wholesale wastewater service in October 1993, with an amendment executed in April 1996. In accordance with the terms of the 2013 Strategic Partnership Agreement (SPA), the City began providing retail water and wastewater service in April 2018 to approximately 1,400 former District customers who had been previously receiving wholesale water and wastewater service from the City. This 2018 …
Special Called Meeting of the Water and Wastewater Commission November 17, 2020 Water and Wastewater Commission to be held Tuesday, November 17, 2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance by Monday, November 16, 2020 at Noon. All public comment will occur at the beginning of the meeting. To speak remotely at the November 17, 2020 Water and Wastewater Commission Meeting, residents must: •Call or email the board liaison at (512) 972-0115 or Blanca.Madriz@austintexas.gov no later than noon, Monday, November 16, 2020. The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Blanca.Madriz@austintexas.gov by Noon, Monday, November 16, 2020. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY users route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact Blanca Madriz at Blanca.Madriz@austintexas.gov. Reunión especial del WATER & WASTEWATER COMMISSION de la reunion 17 de november 2020 La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación lunes, 16 de noviembre antes del mediodía. Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la …
Water & Wastewater Commission Review and Recommendation November 17, 2020 Safety, Health and Environment Commission Meeting Date: Council Meeting Date: Department: Purchasing December 3, 2020 COA Strategic Direction: Client: Jermain DeFreeze, Anna Bryan-Borja, Danielle Lord Agenda Item Recommend approval to award four multi-term contracts to provide cleaning and disinfection services in response to COVID-19, with S E Packages Inc. D/B/A Tres Mujeres Construction (WBE); Alee LLC D/B/A Alee Commercial Cleaning Solutions; GermSweep LLC; and Majestic Services Inc. (WBE); each for up to five years for total contract amounts not to exceed $18,130,000, divided among the contractors. Austin Water’s requested authorization is $90,000. Funding in the amount of $20,000 is available in the Fiscal Year 2020-2021 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Amount and Source of Funding The Purchasing Office issued an Invitation for Bids (IFB) 7500 CRR1011 for these services. The solicitation issued on August 17, 2020 and it closed on September 9, 2020. Of the 21 offers received, the recommended contractors submitted the lowest responsive offers. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A November 9, 2020 – To be reviewed by the Electric Utility Commission. November 17, 2020 – To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. However, one of the recommended contractors identified subcontracting opportunities. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: These contracts will provide cleaning and disinfection services to support over 330 City owned facilities and City owned vehicles on a routine and as-needed basis to protect the health and safety of the public and City employees. These contracts incorporate recommendations provided by the Center for Disease Control, the World Health Organization, the Environmental Protection Agency, and the Occupational Safety and Health Administration. While information and data on the COVID-19 virus is being introduced and published on an almost daily basis, these contracts follow recommendations regarding the most effective cleaning, disinfecting, and controls, including the protection of employee health and safety, and follow the most recently published …
Water & Wastewater Commission Review and Recommendation November 17, 2020 Health and Environment Commission Meeting Date: Council Meeting Date: Department: Austin Water December 10, 2020 COA Strategic Direction: Client: Kevin Critendon, Katherine Jashinski, Teresa Lutes Agenda Item Recommend approval of an ordinance to establish Chapter 15-13 of the Austin City Code and amend City Code Chapter 2-13 regarding treatment, monitoring, and reporting regulations for Onsite Water Reuse Systems to encourage the development of local, sustainable water supplies using alternative source waters in commercial buildings for non-potable uses. Funding for the administration of these code changes is included in Austin Water’s Fiscal Year 2020-2021 Approved Operating Budget. Amount and Source of Funding November 29, 2018 – City Council approved the Water Forward Plan on a 10-0 vote. November 17, 2020 – To be reviewed by the Resource Management Commission November17, 2020 – To be reviewed by the Water and Wastewater Commission N/A Purchasing Language: N/A Prior Council Action: Boards and Commission Action: MBE/WBE: The 2018 Austin Integrated Water Resources Plan – Water Forward – includes strategies that require adoption of ordinances and incentives that would encourage and eventually require development of local, sustainable water supplies using alternative source waters (including rainwater, stormwater, A/C condensate, foundation drain water and graywater) for large commercial buildings for non-potable uses. The proposed ordinance language establishes regulations for the treatment, monitoring, and reporting requirements for onsite water reuse systems. These regulations are based on the model local ordinance from the National Blue Ribbon Commission for Onsite Non-potable Water Systems, which is supported by a risk- based public health framework that was developed by an expert panel of researchers, practitioners and public health officials. The proposed regulations are necessary to ensure the reuse systems are designed, operated and maintained in a manner that is protective of public health, thereby increasing their acceptance and adoption in new development. Along with these regulations, Austin Water is planning to administer a pilot onsite non- potable reuse incentive program. Grant awards are intended to help offset the installation costs of systems for development projects that voluntarily install and use onsite water reuse systems for non-potable water uses such as toilet flushing, cooling tower make-up water and irrigation. Through a proposed incentive program, projects that are able to offset at least 1,000,000 gallons of potable water each year will be eligible for $250,000 in grant funding and projects that are able to …
Water & Wastewater Commission Review and Recommendation November 17, 2020 Health and Environment Commission Meeting Date: Council Meeting Date: December 10, 2020 Department: Client: Austin Water Kevin Critendon, Mark Jordan COA Strategic Direction: SUBJECT Recommend approval of an ordinance amending City Code Chapter 6-4 (Water Conservation) and City Code Section 15-9-241 (Utility Regulations) related to commercial and industrial cooling tower water efficiency performance standards, operations, registration, inspection and administrative requirements and penalties. Funding for the administration of these code changes is included in Austin Water’s Fiscal Year 2020-2021 Approved Operating Budget. AMOUNT AND SOURCE OF FUNDING November 29, 2018 – City Council approved the Water Forward Plan on a 10-0 vote November 17, 2020 - To be reviewed and Resource Management Commission. November 17, 2020 – To be reviewed by Water and Wastewater Commission. N/A Purchasing Language: N/A Prior Council Action: Boards and Commission Action: MBE/WBE: The 2018 Austin Integrated Water Resources Plan – Water Forward – recommended the adoption of ordinances that would increase water use efficiency by the commercial, industrial and institutional (CII) water use sectors, specifically including cooling towers. The proposed ordinance language would amend Chapter 6-4 (Water Conservation) by imposing administrative penalties of up to $500 for failure to submit required cooling tower registration and annual inspection reports to ensure towers are meeting all water efficiency standards and equipment requirements. Assessment of administrative penalties for this program would be consistent with the current assessment of penalties under the Commercial Irrigation System Evaluation and Commercial Car Wash Certification programs. The proposed ordinance also includes an offense for submitting a false report or tampering with readout and reporting devices. The proposed ordinance would also amend the inspection report requirements to include whether the tower is meeting additional water efficiency standards for drift eliminators and the addition of biocides to cooling tower recirculating water to prevent algae growth, thereby increasing water efficiency as well as protecting public health by preventing airborne bacteria. These measures are consistent with 1126.1 and E 403.5.2, respectively, of the 2015 Uniform Mechanical Code, International Association of Plumbing and Mechanical Officials (IAMPO), and Standard 189.1, International Green Construction Code, of the American Society of Heating, Refrigeration and Air Conditioning Engineers (ASHRAE). Finally, the proposed ordinance would amend City Code Section15-9-241 (Utility Regulations) by providing that those who do not submit required registration and inspection reports would be ineligible to receive the evaporative loss credit on …
Water & Wastewater Commission Review and Recommendation November 17, 2020 Safety, Health and Environment Commission Meeting Date: Council Meeting Date: Department: Purchasing December 3, 2020 COA Strategic Direction: Client: Jermain DeFreeze, Anna Bryan-Borja, Danielle Lord Agenda Item Recommend approval to negotiate and execute five multi-term contracts to provide roofing maintenance, repairs, and supplies, with RYCARS Construction LLC (MBE); Canalco, Inc. (MBE); LD Tebben Company Inc.; Tecta America Austin LLC; and Empire Roofing Companies Inc.; each for up to five years for total contract amounts not to exceed $24,524,000, divided among the contractors. Austin Water’s requested authorization is $8,524,000. Amount and Source of Funding Funding in the amount of $227,223 is available in the Fiscal Year 2020-2021 Operating Budget of Austin Water. Funding in the amount of $1,161,667 is available in the Fiscal Year 2020-2021 Capital Budget of Austin Water. Funding for the remaining contract terms are contingent upon available funding in future budgets. The Purchasing Office issued a Request for Proposals (RFP) 7500 CRR3010 for these services. The solicitation issued on July 20, 2020 and it closed on August 25, 2020. Of the 10 offers received, the recommended contractors submitted the best evaluated responsive offers. A complete solicitation package, including a log of offers received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A November 9, 2020 – To be reviewed by the Electric Utility Commission. November 17, 2020 – To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. However, two of the recommended contractors identified subcontracting opportunities. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: facilities, These contracts will provide roofing services for City-owned facilities. The contractors will perform routine inspections and preventive maintenance services on a semi-annual basis at requested locations, with general and emergency repair services performed on an as-needed basis. These services help to prevent premature roof failure and extend the life of existing roofs on City facilities. The contracts support all City departments and over 300 City-owned therefore multiple contractors are being recommended for award in order to respond to a high volume of services and roofing emergencies that may arise throughout the contract …
Water & Wastewater Commission Review and Recommendation November 17, 2020 Government That Works for All Commission Meeting Date: Council Meeting Date: Department: Purchasing December 3, 2020 COA Strategic Direction: Client: Mark Martinez, Randi Jenkins, Danielle Lord Agenda Item Recommend approval to award a multi-term contract with Vanguard Utility Service, Inc. D/B/A VUS, Inc., to provide accuracy testing of large commercial and multi-family water meters, for up to five years for a total contract amount not to exceed $1,740,000. Amount and Source of Funding Funding in the amount of $290,000 is available in the Fiscal Year 2020-2021 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. The Purchasing Office issued an Invitation for Bids (IFB) 2200 PAT1036 for these services. The solicitation issued on August 10, 2020 and it closed on August 25, 2020. Of the six offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A November 17, 2020 — To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide services for testing the accuracy of three-inch and larger installed compound water meters. This service is for approximately 2,500 large commercial and multi-family City customers. The usage from these water meters accounts for approximately 40% of Austin Water’s revenue. The testing ensures the meters remain accurate and customers are charged appropriately for water usage. Austin Water will use information from meter testing to determine whether the meters should be repaired or replaced. The outsourcing of this testing will allow current City staff to support the Advanced Metering Infrastructure project. This is a new contact and authorization amounts were determined based on anticipated costs of two testing crews testing a total of 800 meters a year. Contract Detail: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Optional Extension 3 Optional Extension 4 TOTAL Length of Term 1 yr. 1 yr. 1 yr. 1 yr. 1 yr. 5 …
Water & Wastewater Commission Review and Recommendation November 17, 2020 Health and Environment Commission Meeting Date: Council Meeting Date: Department: Purchasing December 3, 2020 COA Strategic Direction: Client: Matt Cullen, Shay Roalson, Danielle Lord Agenda Item Recommend approval to award a multi-term contract with Pure Technologies US Inc. D/B/A Wachs Water Services, to provide leak detection services, for up to five years for a total contract amount not to exceed $700,000. Amount and Source of Funding Funding in the amount of $116,667 is available in the Fiscal Year 2020-2021 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. The Purchasing Office issued an Invitation for Bids (IFB) 2200 JOG1011 for these services. The solicitation issued on August 10, 2020 and it closed on September 1, 2020. Of the six offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A November 17, 2020 — To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide leak detection services for approximately 500 linear miles of the City’s water distribution system to identify leaks that are not currently surfacing or reported. The contract is part of Austin Water’s increasing efforts to reduce its Infrastructure Leakage Index rating. The contractor will notify Austin Water of all leaks found for follow-up investigations and repairs by Austin Water personnel. If the City is unable to secure a contract, Austin Water will not have a reliable source for leak detection services. This will force the City to procure this service on the open market, which could result in higher prices and increased downtime for the water distribution system. The current contract expires on January 15, 2021. The requested authorization amounts for the contract were determined using departmental estimates and historical spending. The recommended contractor is the current provider for these services. Contract Detail: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Optional Extension 3 …
Water & Wastewater Commission Review and Recommendation Health and Environment November 17, 2020 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office December 10, 2020 COA Strategic Direction: Client: Charles Celauro, Shay Roalson Agenda Item Recommend approval to award and execute a construction contract with PGC General Contractors, LLC, for Hornsby Bend Transfer Pump Station and Irrigation System Improvements project in the amount of $15,875,000 plus a $1,587,500 contingency, for a total contract amount not to exceed $17,462,500. Funding is available in the Fiscal Year 2020-2021 Capital Budget of Austin Water. Amount and Source of Funding Lowest responsive bid of three bids received through a competitive Invitation for Bid solicitation. N/A November 17, 2020 — To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 33.38% MBE and 0.94% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The Hornsby Bend Biosolids Management Plant (BMP) is the primary wastewater sludge processing facility for Austin Water. At Hornsby Bend BMP, wastewater sludge is processed by screening, thickening, anaerobically digesting, dewatering, and on-site composting. Water from the dewatering process is further treated in a side stream wastewater treatment plant and is stored in an on-site system of lagoons, or ponds. Hornsby Bend is permitted by the Texas Commission on Environmental Quality as a non-discharge treatment facility. As a non-discharge facility, all water from sludge processing that is stored in the lagoons must be retained in storage, disposed of on- site by means of irrigation, or transferred to another treatment facility. The construction of a Transfer Pump Station and rehabilitation and expansion of the existing irrigation system will provide additional irrigation capabilities and the ability to transfer excess flow to South Austin Regional Wastewater Treatment Plant. Improvements will include a new Transfer Pump Station, new center pivot irrigation systems, a new precast electrical and control building, approximately 650 linear feet of 16-inch to 24-inch gravity suction pipe, approximately 14,500 linear feet of 6-inch to 16- inch pressurized distribution pipe, a new electrical load center, and conveyance lines across the Colorado River by Horizontal Directional Drilling. This item includes the following six allowances: • The allowance of $10,000 will be used to address epoxy coating. • The allowance of $150,000 will be used to address …
Water & Wastewater Commission Review and Recommendation Health and Environment November 17, 2020 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office December 10, 2020 COA Strategic Direction: Client: Kevin Koeller, Shay Roalson Agenda Item Recommend approval to award and execute a construction contract with Underground Water Solutions, Co. for the Asbestos Cement Water Pipe and WW Line Replacement (NE) project in the amount of $3,306,370 plus a $330,637 contingency, for a total contract amount not to exceed $3,637,007. (Districts 1 and 2) Funding is available in the Fiscal Year 2020-2021 Capital Budget of Austin Water. Amount and Source of Funding Lowest responsive bid of four bids received through a competitive Invitation for Bid solicitation. N/A November 17, 2020 — To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 81.43% MBE and 1.28% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The Asbestos Cement Water Pipe and Wastewater Line Replacement (Northeast) project is part of the Renewing Austin Program. The Renewing Austin Program is an ongoing effort to replace and upgrade deteriorated and aging water mains with a documented history of multiple breaks, that are in poor condition, and impact service delivery. In addition, the program coordinates and includes wastewater lines in poor condition and in need of replacement within the project area. This project consists of repairing and replacing existing water and wastewater mains located across five project areas: Carwill Drive, East Meadow Bend Drive, West Village Court, Inspiration Drive, and Deloney Street. Water system renewals include approximately 7,000 linear feet of 6-inch, 8-inch, and 12-inch main along with service lines to individual properties and associated appurtenances. Wastewater system renewals include approximately 2,000 linear feet of 8-inch wastewater main, manholes, and service lines to individual properties. This item includes two allowances. The allowance of $14,000 is for the relocation of private wastewater laterals and the allowance of $16,000 is for relocation of water service laterals. An allowance is an amount that is specified and included in the construction contract or specifications for a certain item(s) of work whose details are not yet determined at the time of bidding. The project proposes lane closures and/or detours during off-peak traffic hours (9 a.m. to 4 p.m. Monday – Friday, and …
Water & Wastewater Commission Review and Recommendation Health and Environment; Safety November 17, 2020 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office December 10, 2020 COA Strategic Direction: Client: Gareth Nicely, Bill Stauber, Shay Roalson Agenda Item Recommend approval to award and execute a construction contract with Sayers Construction-Jingoli Power, a Joint Venture LLC, (MBE/MH) for the Ullrich Water Treatment Plant Low Service Pump Station Electrical Feed Renewal project in the amount of $22,145,594 plus a $2,214,559.40 contingency, for a total contract amount not to exceed $24,360,153.40. (District 8) Funding is available in the Fiscal Year 2020-2021 Capital Budget of Austin Water. Amount and Source of Funding Lowest responsive bid of four bids received through a competitive Invitation for Bid solicitation. N/A November 17, 2020 — To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) through the achievement of Good Faith Efforts with 0.69% MBE and 0.14% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The Ullrich Water Treatment Plant was built in 1969 and provides potable water for South Austin customers and the City of Westlake. The plant’s raw water is drawn from Lake Austin by the Low Service Pump Station (LSPS), which is powered by an electrical substation that was also constructed in 1969. This substation has exceeded its remaining useful life and needs to be replaced with a modern enclosed electrical substation facility. In addition to constructing the new substation facility, a new electrical duct bank connecting it with the LSPS will be constructed. This will allow the new power distribution system to be built over several years, while the old power distribution system remains in service, allowing the water plant to remain in service during construction. A new access road will be constructed along the route of the new duct bank providing better LSPS site access. The project will also implement storm water quality improvements for the LSPS site, and the new power distribution system will meet current Austin Water (AW) electrical standards for safety and reliability. This item contains two allowances. An allowance of $200,000 will be used for the installation of the security system related to this new infrastructure. An allowance of $20,000 will be used for an additional plant security booth to facilitate controlled access to …
Water & Wastewater Commission Review and Recommendation COA Strategic Direction: Government that Works for All; Economic Opportunity & Affordability November 17, 2020 Commission Meeting Date: Council Meeting Date: Department: Austin Water December 10, 2020 Client: Christina Romero, Robert Rowan, David Anders Agenda Item Recommend approval of an ordinance to amend the Fiscal Year 2020-2021 Fees, Fines, and Other Charges to be set or charged by the City (Ordinance No. 20200812- 002), to revise Austin Water Retail Water and Wastewater Service Rates. Funding is available in the Fiscal Year 2020-2021 Community Benefit Charge Fund budget. Amount and Source of Funding Council approved the Ordinance authorizing fees, fines, and other charges to be set or charged by the City for Fiscal Year 2020-2021 on August 13, 2020. November 17, 2020 — To be reviewed by the Water and Wastewater Commission Purchasing Language: N/A Prior Council Action: Boards and Commission Action: MBE/WBE: N/A Council approved a FY2021 Budget rider directing Austin Water (AW) to develop a multifamily Customer Assistance Program (CAP) discount program and should return to Council in the first quarter of Fiscal Year 2021 to describe the fiscal impacts of the program and seek approval of implementation including any necessary budget amendments. Austin Water (AW) is recommending a $17.00 monthly combined water and wastewater multifamily CAP credit, which will be included on all Austin Energy (AE) CAP customers that are not currently AW’s CAP customers. This will be a $11.00 water credit and a $6.00 wastewater credit. To implement this initial AW multifamily CAP discount, the AW fee schedule will need to be amended to include the multifamily CAP discount of $11.00 water and $6.00 wastewater. Implementation of the AW multifamily CAP credits on AE’s electric bills is expected to begin during the first quarter of 2021. The Austin Water Community Benefit Charge Fund (CBC) collects the community benefit surcharge revenues used to fund AW’s CAP. Since AE will be providing this credit to Austin Water’s multifamily CAP customers on AE CAP customer bills, AW’s CBC fund will reimburse AE for the credit. This amendment is for the AW fee schedule to include the multifamily CAP discount. Background There have been historical challenges in providing a multifamily CAP discount to AW customers, as it centers around the method of master metering the multifamily complex, instead of each individual unit. However, Austin Energy meters each individual unit and provides a CAP discount …
Water & Wastewater Commission Review and Recommendation COA Strategic Direction: Government that Works for All; Economic Opportunity & Affordability November 17, 2020 Commission Meeting Date: Council Meeting Date: Department: Austin Water December 10, 2020 Client: Christina Romero, Robert Rowan, David Anders Agenda Item Recommend approval of an ordinance to amend the Fiscal Year 2020-2021 Austin Water Community Benefit Charge (CBC) Fund Budget (Ordinance No. 20200812-001) to increase the transfers out to Austin Energy by $4,000,000 for a net impact of $4,000,000 to the ending balance. Funding is available in the Fiscal Year 2020-2021 Austin Water Community Benefit Charge Fund budget. A Fiscal Note is attached. Amount and Source of Funding August 13, 2020 - Council approved an ordinance adopting the Austin Water Community Benefit Charge Fund Budget for Fiscal Year 2020- 2021 November 17, 2020 — To be reviewed by the Water and Wastewater Commission. Purchasing Language: N/A Prior Council Action: Boards and Commission Action: MBE/WBE: N/A Council approved a Fiscal Year 2021 Budget rider directing Austin Water (AW) to develop a multifamily CAP discount program and should return to Council in the first quarter of Fiscal Year 2021 to describe the fiscal impacts of the program and seek approval of implementation including any necessary budget amendments. Austin Water (AW) is recommending a $17.00 monthly combined water and wastewater multifamily CAP credit, which will be included on all Austin Energy (AE) CAP customers that are not currently AW’s CAP customers. This will be a $11.00 water credit and a $6.00 wastewater credit. To implement this initial AW multifamily CAP discount, the Austin Water Community Benefit Charge Fund (CBC) fund will need to be amended to include the transfer of funds to AE for reimbursement of the CAP credit they will provide to AW multifamily CAP customers on the AE’s electric bill. Implementation of the AW multifamily CAP credits on AE’s electric bills is expected to begin during the first quarter of 2021. The CBC fund collects the community benefit surcharge revenues used to fund AW’s CAP programs. Since AE will be providing this credit to Austin Water’s multifamily CAP customers on AE CAP customer bills, AW’s CBC fund will reimburse AE for the credit. This budget amendment is for the transfer of the CBC funds to AE. Background There have been historical challenges to providing a multifamily CAP discount to AW customers. These challenges center around the AW method of …
Water and Wastewater Commission Multifamily CAP Program November 17, 2020 Customer Assistance Program (CAP) Background • 13,900 current Residential CAP customers Waivers of all fixed fees and CBC surcharge, discounted volume rates Average customer receives $41.20 bill credit or 51% discount from Non-CAP • 23,000 estimated Multifamily (MF) CAP customers in AE service area • Community Benefit Charge Fund provides funding for AW CAP programs $0.15 per thousand gallon surcharge on all retail customers 2 Multifamily CAP Program FY2021 Approved Budget Rider • Councilmember Alter FY21 Budget Rider – Approved August 2020 • Direction to Austin Water to develop a more accessible multi- family discount program. Austin Water should return to Council in the first quarter of Fiscal Year 21 to describe the fiscal impacts of the program and seek approval of implementation including any necessary budget amendments. 3 Multifamily CAP Program Challenges discount • AW master meters multifamily accounts • Difficult for AW to provide individual multifamily unit a CAP • AE individually meters multifamily units • AW has multifamily accounts outside of AE’s service area • Legal requirement to treat all multifamily accounts equitably 4 Multifamily CAP Program Process • AW, AE and Law Department team • Analysis of data on AW multifamily accounts, AE CAP customers at these same addresses, and multifamily accounts outside of AE service area • Determination of how to identify multifamily CAP customers outside AE service area • Analysis of appropriate multifamily CAP discount • Implementation recommendations 5 Multifamily CAP Program Multifamily CAP Credit Calculation • Start with average Residential CAP discount $41.20 average residential CAP discount on fixed fees and volume charges • Multifamily CAP credit calculation Adjustments for Multifamily fixed fees and consumption/flows as compared to residential CAP • Resulting Multifamily CAP discount of $17.00 per month Approximate 50% discount on average Multifamily unit water bill 6 Multifamily CAP Program AW Recommendations Phase I Wastewater Benefit Charge Fund Phase II • $17.00 Multifamily CAP monthly credit - $11 Water and $6 • Apply AW monthly credit to AE CAP account at same address • AW will reimburse AE for CAP discounts using funds in the Community • Provide multifamily CAP credit to customers outside of AE service area 7 Multifamily CAP Program Financial Impacts Phase I month credit for FY21 and FY22 to $0.17 Phase II • $4.7 million annual impact of 23,000 MF CAP customers at $17 / • CBC …
Harmful Algal Bloom (HAB): Lady Bird Lake B r e n t B e l l i n g e r, P h . D. W a t e r s h e d P r o t e c t i o n D e p a r t m e n t 1 1 / 1 7 / 2 0 2 0 C I T Y O F A U S T I N W A T E R S H E D P R O T E C T I O N D E P A R T M E N T What Happened in 2019? D o g d e a t h s a t R e d B u d a n d A u d i t o r i u m s h o re s O n l y o b s e r v e d i n L a d y B i r d ( n o m o r t a l i t i e s re p o r t e d i n 2 0 2 0 ) C I T Y O F A U S T I N W A T E R S H E D P R O T E C T I O N D E P A R T M E N T HAB types P l a n k t o n i c ( s i n g l e c e l l s i n wa t e r c o l u m n ) – M o s t C o m m o n Lake Erie, Des Moines C o h e s i v e m a t s ( b e n t h i c , f l o a t i n g m a t r i x o f f i l a m e n t s ) L a d y B i r d L a k e C I T Y O F A U S T I N W A T E R S H E D P R O T E C T I O N D E P A R T M E N T Cyanobacteria P r i m i t i v e ! • Over …
Water & Wastewater Commission Special Called Meeting Minutes November 17, 2020 The Water and Wastewater Commission convened in a special called meeting on November 17, 2020 via videoconference, in Austin, Texas. AGENDA Christianne Castleberry, Vice Chair (District 5) Mia Parton (District 6) Commissioners: William Moriarty, (Mayor) Chien Lee, Chair (District 4) Jesse Penn (District 1) Nhat Ho (District 2) Travis Michel (District 3) Vacant (District 7) Commissioners in Attendance: William Moriarty, Jesse Penn, Nhat Ho, Chien Lee, Christianne Castleberry, Christy Williams, Susan Turrieta Christy Williams (District 8) Grant Fisher (District 9) Susan Turrieta (District 10) CALL TO ORDER A. APPROVAL OF MINUTES The meeting was called to order at 1:04 p.m. by Chair Chien Lee. The minutes from the October 14, 2020 Water and Wastewater regular meeting were approved on a 6-0 vote on Chair Lee’s motion and Commissioner Penn’s second with Commissioner Turrieta abstaining and Commissioners Michel, Parton and Fisher absent. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL TO CITY COUNCIL 1. Recommend approval to award four multi-term contracts to provide cleaning and disinfection services in response to COVID-19, with S E Packages Inc. D/B/A Tres Mujeres Construction (WBE); Alee LLC D/B/A Alee Commercial Cleaning Solutions; GermSweep LLC; and Majestic Services Inc. (WBE); each for up to five years for total contract amounts not to exceed $18,130,000, divided among the contractors. Austin Water’s requested authorization is $90,000. Recommended by the Water and Wastewater Commission on a 6-0 vote on Commissioner Turrieta’s motion and Commissioner Ho’s second with Commissioner Penn off the dais and Water & Wastewater Commission Special Called Meeting Minutes November 17, 2020 with Commissioners Michel, Parton and Fisher absent. 2. Recommend approval to negotiate and execute five multi-term contracts to provide roofing maintenance, repairs, and supplies, with RYCARS Construction LLC (MBE); Canalco, Inc. (MBE); LD Tebben Company Inc.; Tecta America Austin LLC; and Empire Roofing Companies Inc.; each for up to five years for total contract amounts not to exceed $24,524,000, divided among the contractors. Austin Water’s requested authorization is $8,524,000. Recommended by the Water and Wastewater Commission on a 6-0 vote on Commissioner Turrieta’s motion and Commissioner Ho’s second with Commissioner Penn off the dais and with Commissioners Michel, Parton and Fisher absent. 3. Recommend approval to award a multi-term contract with Vanguard Utility Service, Inc. D/B/A VUS, Inc., to provide accuracy testing of large commercial and multi-family water meters, for up to five …
Regular Meeting of the Water and Wastewater Commission October 14, 2020 Water and Wastewater Commission to be held Wednesday, October 14, 2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance by Tuesday, October 13, 2020 at Noon. All public comment will occur at the beginning of the meeting. To speak remotely at the October 14, 2020 Water and Wastewater Commission Meeting, residents must: •Call or email the board liaison at (512) 972-0115 or Blanca.Madriz@austintexas.gov no later than noon, Tuesday, October 13, 2020. The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Blanca.Madriz@austintexas.gov by Noon, Tuesday, October 13, 2020. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY users route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact Blanca Madriz at Blanca.Madriz@austintexas.gov. Reunión Regular del WATER & WASTEWATER COMMISSION de la reunion 14 de octubre 2020 La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación martes, 13 de octubre antes del mediodía. Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, …
Water & Wastewater Commission Review and Recommendation October 14, 2020 Government That Works For All Commission Meeting Date: Council Meeting Date: Department: Purchasing November 12, 2020 COA Strategic Direction: Client: Becky Chen, Sherri Hampton, Jonathan Dalchau Agenda Item Recommend approval to award a multi-term contract with MTM Recognition Corporation, to provide service awards, for up to five years for a total contract amount not to exceed $668,800. Austin Water’s requested authorization is $10,000. Amount and Source of Funding Funding in the amount of $1,834 is available in the Fiscal Year 2020-2021 Operating Budgets for Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. The Purchasing Office issued an Invitation for Bids (IFB) 8600 DCM1012REBID1 for these goods. The solicitation issued on January 20, 2020 and it closed on February 20, 2020. Of the five offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A October 14, 2020 — To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods required for this solicitation, there were no subcontracting opportunities, therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide a wide array of service awards such as service pins, medals, and plaques for City departments to hand out during award ceremonies to distinguished employees. Service awards will be managed by each department and will be ordered on an as needed basis. This contract will streamline and standardize service award materials and approved logos to support the message of the City. This reduces one-off designs and distortion of service awards for City departments. The recommended contractor is not the current provider for these goods. This contract will replace several contracts that City departments have been using for these goods. The requested authorization amount was determined using departmental estimates based on historical spend and future usage. If the City is unable to secure a contract, the departments will be forced to procure service awards on an as needed basis which may result in higher prices and delays in production. Contract Detail: Contract Term Initial …
Water & Wastewater Commission Review and Recommendation Health and Environment COA Strategic Direction: October 14, 2020 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting October 29, 2020 Client: Kevin Koeller, Shay Roalson, Michael Deas Agenda Item Recommend approval to execute change order No. 14 in an amount not to exceed $825,157.76 to the construction contract with SJ Louis Construction of Texas, Ltd., for the Parmer Lane Interceptor project, plus an additional contingency in the amount of $300,000, for a total contract amount not to exceed $28,549,489.76. (District 6) Funding is available in the Fiscal Year 2020-2021 Capital Budget of Austin Water. Amount and Source of Funding Original contract was awarded through a competitive Invitation for Bid solicitation process. December 1, 2016 – Council approved a construction contract with SJ Louis Construction of Texas, LTD., for the Parmer Lane Interceptor project. October 14, 2020 — To be reviewed by the Water and Wastewater Commission. This change order will be executed in compliance with City Code 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program). Current participation to date is 5.33% MBE and 1.44% WBE. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The Parmer Lane Interceptor project involves the installation of over two miles of 42- inch diameter wastewater pipeline along Parmer Lane between Anderson Mill and McNeil Roads to better protect the public health and the environment and reduce operating expenses by removing aged and underperforming wastewater facilities. Once installed, wastewater will flow by gravity to the Walnut Creek wastewater treatment plant, enabling the decommissioning of the Lake Creek and Rattan Creek lift stations which will increase reliability and lower operation and maintenance requirements. Prior change orders have been required due to in-situ conditions differing from predicted conditions, which resulted in substantially slower than expected tunneling and excavation progress. Increased wastewater flows due to population growth, a more conservative modeling approach, and an optimized tie-in design have increased the quantity and duration of bypass pumping required to connect the new wastewater main and decommission existing lift stations. Change order No. 13 allows for the successful integration of the Parmer Lane Interceptor into the existing wastewater system, as well as capturing additional costs associated with a culvert installation, COVID-19 delays, and an auxiliary sanitary sewer line. Beyond change order No. 13, the need for additional project contingency is due to the potential of additional unforeseen conditions and …
Water & Wastewater Commission Review and Recommendation Health and Environment October 14, 2020 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office November 12, 2020 COA Strategic Direction: Client: Jeff Kyle, Shay Roalson Agenda Item Recommend approval to award and execute a construction contract with PGC General Contractors, LLC, for the 2021 Waterline On-Call Services Indefinite Delivery/Indefinite Quantity contract in the amount of $2,000,000 for an initial 1-year term, with two 1-year extension options of $2,000,000, for a total contract amount not to exceed $6,000,000. Amount and Source of Funding Funding for the initial amount of $2,000,000 is available in the Fiscal Year 2021 Capital Budget of Austin Water. Funding for the extension options is contingent upon available funding in future budgets. Lowest responsive bid of two bids received through a competitive Invitation for Bid solicitation. N/A October 14, 2020 — To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 9.23% MBE and 1.51% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: This Indefinite Delivery/Indefinite Quantity contract will provide a contractor to respond to emergencies related to waterline repairs that Austin Water crews are unable to address. The selected contractor will also repair or replace water valves, fire hydrants, water meters, as well as assist with Austin Water’s leak detection and condition assessment program, and perform other work associated with water mains and associated appurtenances that city crews are unable to address. The project was bid as a service contract with numerous bid items to accommodate the anticipated work. The bid documents did not include engineered plans as exact scope of work and work locations are unknown at this time. Work performed under this contract will be entirely within the Austin Water service area. Indefinite Delivery/Indefinite Quantity contracts provide for an indefinite quantity of services for a fixed time, usually an initial term with extension options. They are commonly used when precise quantities of supplies or services, above a specified minimum, cannot be determined. Indefinite Delivery/Indefinite Quantity contracts help streamline the contract process and service delivery and allow the City the flexibility to add work as needs arise or change. As each project is defined, a specific work assignment will be given to the contractor who will complete the …
Water & Wastewater Commission Review and Recommendation Health and Environment October 14, 2020 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office November 12, 2020 COA Strategic Direction: Client: Charles Celauro, Shay Roalson Agenda Item Recommend approval to negotiate and execute a professional services agreement with Stantec Consulting Services, (staff recommendation) or one of the other qualified responders for Request for Qualifications Solicitation No. CLMP306 to provide professional engineering services for the Hornsby Bend Biosolids Management Plant Process Ammonia Removal System Facility in amount not to exceed $500,000. Funding is available in the Fiscal Year 2020 - 2021 Capital Budget of Austin Water. Amount and Source of Funding Staff recommendation is the most qualified firm out of four firms evaluated through the City’s qualification-based selection process. N/A October 14, 2020 — To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 15.8% MBE and 15.8% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The Hornsby Bend Biosolids Management Plant (BMP) is a wastewater sludge processing facility for Austin Water. Hornsby Bend BMP processes wastewater sludge by screening, thickening, anaerobically digesting, dewatering, and on-site composting. Hornsby Bend BMP is a non-discharge facility, which does not authorize discharges into waters of the state, per Texas Commission on Environmental Quality permit. Therefore waste/side streams from plant processes must remain on site for treatment. Currently, a Side Stream Treatment Plant (SSTP) treats the two side streams originating from the Thickening Facility and the Dewatering Facility before being discharged into a pond system which is drawn from for onsite irrigation. The SSTP is process-limited and is not capable of treating the higher levels of ammonia from the Dewatering Facility. Therefore, a separate ammonia process reduction plant is proposed to provide enhanced ammonia treatment. The proposed Ammonia Reduction Project will utilize the Anammox process which is Anaerobic Ammonium Oxidation to treat the high levels of ammonia. A pilot study was conducted over a nine- month period, from November 2017 to August 2018, under a wide range of conditions. The technology proved to be a resilient and effective treatment. Based on the pilot success and positive results from other facilities, Austin Water has elected to move forward with an ammonia reduction plant using the Anammox process. The …
Water & Wastewater Commission Review and Recommendation COA Strategic Direction: Health and Environment, Safety October 14, 2020 November 12, 2020 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office Client: Gareth Nicely, Bill Stauber, Shay Roalson Agenda Item Recommend approval to award and execute a construction contract with Blastco Texas Inc., for the Slaughter Lane and Capital of Texas Reservoir Improvement Project in the amount of $3,529,494.00 plus $352,949.40 contingency, for a total contract amount not to exceed $3,882,443.40. (District 8) Funding is available in the Fiscal Year 2020 - 2021 Capital Budget of the Austin Water. Amount and Source of Funding Lowest responsive bid of three bids received through a competitive Invitation for Bid solicitation. N/A October 14, 2020 — To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program): through the achievements of Good Faith Efforts with 16.23% MBE and 13.76% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The Austin Water Reservoir Improvement Program is in place to maintain the various reservoirs that help make up the City’s public water supply. Each reservoir is included on a rotating schedule that is in place to ensure timely coverage of their respective issues. The Slaughter Lane reservoir was last rehabbed in 2005. Slaughter Lane is a 6-million-gallon potable water reservoir that will have coating and structural integrity improvements made in addition to addressing various safety, civil, mechanical, and electrical needs. The Capital of Texas reservoir is a ½-million-gallon potable water reservoir that will receive minor coating repairs. This project will specifically complete: the re-coating of the interior and exterior of the tank, replacement of cathodic protection, modification of the access ladders and grating (improving the overall safety of the site), rehabilitation of tank chime (an annular, flat metal plate welded to the base of the tank that serves as the interface between the tank's sidewalls and the tank's foundation), and improvements to the tank vents bringing them up to the current City of Austin standard. This item includes one allowance. The allowance of $4,000 will be used to address security upgrades. An allowance is an amount that is specified and included in the construction contract or specifications for a certain item(s) of work whose details are not yet determined at the time of bidding. …
Water & Wastewater Commission Review and Recommendation COA Strategic Direction: Health and Environment, Safety October 14, 2020 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office November 12, 2020 Client: Shay Roalson Agenda Item Recommend approve to negotiate and execute a Job Order Assignment with Hensel Phelps Construction Co, one of the City’s Facilities Improvement Job Order Contractors, for the South Austin Regional Wastewater Treatment Plant Door Replacements for a total amount not to exceed $1,000,000. Funding is available in the Fiscal Year 2020-2021 Capital Budget of the Austin Water. Amount and Source of Funding Original contract was awarded through a competitive Invitation for Bid solicitation process. August 4, 2017 – Council authorized negotiation and execution of the 2017 Job Order Contract Program. August 30, 2007 - Authorized the use of Job Order Contracting Project Delivery Method October 14, 2020 – To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals established for the Job Order Contract. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: City Council approved an initial Job Order Contract for $500,000 and the work started and completed 29 door replacement, however, City Staff has identified a remaining 35 doors in similar condition to those replaced and funds have been exhausted. This authorization shall increase the contract to allow the remaining work to be completed. This on-going effort to replace roll up doors and interior and exterior doors that are no longer functional or in a failing condition at the South Austin Regional Wastewater Treatment Plant due to the highly corrosive environment. In addition, many of these doors do not include current safety features. Access and egress of many of these areas are critical for personnel safety. These doors when working properly protect equipment and personnel from corrosive environment. This additional amount will allow the remaining doors failing due to corrosion and creating unsafe conditions to be replace. Job Order Contracting is a highly responsive contracting method that allows for services where the work is for indefinite time and indefinite quantities and where job order assignments are awarded substantially on the basis of pre-described and pre-priced tasks. Work may consist of facility maintenance, repair, alteration, renovation, remediation, or minor construction of City facilities. Pursuant to state statute, the City is …
Water & Wastewater Commission Review and Recommendation October 14, 2020 Government That Works For All Commission Meeting Date: Council Meeting Date: Department: Treasury October 15, 2020 COA Strategic Direction: Client: Virginia Collier, Kevin Critendon, Bryan Ramirez Agenda Item Recommend approval of a resolution for issuance by Northtown Municipal Utility District of Unlimited Tax and Revenue Refunding Bonds, Series 2020A, in a principal amount not to exceed $3,845,000. This item has no fiscal impact. Amount and Source of Funding October 14, 2020 — To be reviewed by the Water and Wastewater Commission. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: N/A N/A N/A The Northtown Municipal Utility District (the “District”) was created in 1985. At an election held within the District on December 21, 1985, the District’s voters authorized the issuance of an aggregate principal amount of $69,443,000 of unlimited tax and revenue bonds for the construction of the District’s water, sanitary sewer and drainage systems. The District is approximately 1,224 acres and lies just east of Interstate 35 between Austin and Pflugerville. The District includes the Northtown Park, Meadow Pointe, Wildflower, Settler's Meadow (The Trails at Sunset Ridge), The Lakes at Tech Ridge, and Brookfield neighborhoods, an elementary school, several parks and ponds, a hike and bike trail, and other areas. When the District was created, the City of Austin and the District entered into a Consent Agreement. The Consent Agreement provides that the City may annex the District after eight years from the date of confirmation of creation of the District if 90% of the District's facilities that were to be constructed through the issuance of bonds had not been completed by that eight-year timeframe (1993). Because 90% of the District's facilities were not completed eight years after confirmation of creation, the City could technically proceed with annexation of the District at any time. Generally, under Texas law, the City may not annex any land within the District unless it annexes the entire District, assumes all of the District's obligations, including the Bonds, and dissolves the District. At this time, the City has not initiated any discussions and no negotiations on the terms of any possible strategic partnership agreement or on the creation of a limited district have occurred. While the City of Austin is not responsible for the principal and interest payments due on the District’s outstanding debt, Article II, Section A. 1 of the Consent …
Water & Wastewater Commission Review and Recommendation October 14, 2020 Government That Works For All Commission Meeting Date: Council Meeting Date: Department: Treasury October 15, 2020 COA Strategic Direction: Client: Virginia Collier, Kevin Critendon, Bryan Ramirez Agenda Item Recommend approval of a resolution for issuance by Northtown Municipal Utility District of Unlimited Tax and Revenue Bonds, Series 2020, in a principal amount not to exceed $10,710,000. This item has no fiscal impact. Amount and Source of Funding October 14, 2020 — To be reviewed by the Water and Wastewater Commission. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: N/A N/A N/A The Northtown Municipal Utility District (the “District”) was created in 1985. At an election held within the District on December 21, 1985, the District’s voters authorized the issuance of an aggregate principal amount of $69,443,000 of unlimited tax and revenue bonds for the construction of the District’s water, sanitary sewer and drainage systems. After the issuance of the Bonds, $24,503,000 of unlimited tax and revenue new money bonds will remain authorized but unissued. The District’s approximately 1,224 acres lie just east of Interstate 35 between Austin and Pflugerville. The District includes the Northtown Park, Meadow Pointe, Wildflower, Settler's Meadow (The Trails at Sunset Ridge), The Lakes at Tech Ridge, and Brookfield neighborhoods, an elementary school, several parks and ponds, a hike and bike trail, and other areas. When the District was created, the City of Austin and the District entered into a Consent Agreement. The Consent Agreement provides that the City may annex the District after eight years from the date of confirmation of creation of the District if 90% of the District's facilities that were to be constructed through the issuance of bonds had not been completed by that eight-year timeframe (1993). Because 90% of the District's facilities were not completed eight years after confirmation of creation, the City could technically proceed with annexation of the District at any time. Generally, under Texas law, the City may not annex any land within the District unless it annexes the entire District, assumes all of the District's obligations, including the Bonds, and dissolves the District. At this time, the City has not initiated any discussions and no negotiations on the terms of any possible strategic partnership agreement or on the creation of a limited district have occurred. While the City of Austin is not responsible for the principal …
Water & Wastewater Commission Review and Recommendation October 14, 2020 Government That Works For All Commission Meeting Date: Council Meeting Date: Department: Treasury October 15, 2020 COA Strategic Direction: Client: Virginia Collier, Kevin Critendon, Bryan Ramirez Agenda Item Recommend approval of a resolution for the issuance by Southeast Travis County Municipal District No. 1 of Unlimited Tax Bonds, Series 2020, in a principal amount not to exceed $2,465,000. This item has no fiscal impact. Amount and Source of Funding October 14, 2020 — To be reviewed by the Water and Wastewater Commission. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: N/A N/A N/A Southeast Travis County Municipal District No. 1 (the “District”), a political subdivision of the State of Texas, was created under the laws of the State of Texas by Senate Bill No. 1913, Acts of the 82nd Texas Legislature, Regular Session (2011), Chapter 1114, now codified as Chapter 8382, Subtitle F, Title 6, Texas Special District Local Laws Code (the “Enabling Legislation”), and operates under Chapters 49 and 54 of the Texas Water Code. The Enabling Legislation became effective May 25, 2011, and created the District, subject to the consent of the City of Austin (the “City”) to the creation. The City consented to the creation of the District by Council action taken March 22, 2012 (the “Consent Ordinance”) and under the terms of the Consent Agreement between the City, the District, and Qualico CR, L.P. , a Texas limited partnership (the “Developer”) dated effective as of April 17, 2012 (the “Consent Agreement”). The City and the District entered into a Strategic Partnership Agreement dated as of June 4, 2012 (as amended, the “SPA”), as authorized by Section 43.0751, Texas Local Government Code, which sets forth the terms and conditions of the City’s annexation of the land within the District and on which the District will continue to exist as a limited district, Southeast Travis County Limited District No. 1 (the “Limited District”), in accordance with Section 43.0751, Texas Local Government Code, and the Enabling Legislation following the City’s full-purpose annexation of the land within the District as provided in Consent Agreement and the SPA. The District, which currently contains 187.72 acres of land, is located within the extraterritorial jurisdiction of the City in southeast Travis County, Texas. The District is located approximately 12 miles southeast of the central business district of the City of Austin …
Water & Wastewater Commission Review and Recommendation October 14, 2020 Government That Works For All Commission Meeting Date: Council Meeting Date: Department: Treasury October 15, 2020 COA Strategic Direction: Client: Virginia Collier, Kevin Critendon, Bryan Ramirez Agenda Item Recommend approval of a resolution for issuance by Pilot Knob Municipal Utility District No. 3 of Unlimited Tax Bonds, Series 2020, in a principal amount not to exceed $3,975,000. This item has no fiscal impact. Amount and Source of Funding October 14, 2020 — To be reviewed by the Water and Wastewater Commission. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: N/A N/A N/A Pilot Knob Municipal Utility District No. 3 (the “District”), a political subdivision of the State of Texas, was created under the laws of the State of Texas by House Bill No. 1758, Acts of the 82nd Texas Legislature, Regular Session (2011), Chapter 987, now codified as Chapter 8377, Subtitle F, Title 6, Texas Special District Local Laws Code (the “Enabling Legislation”), and operates under Chapters 49 and 54 of the Texas Water Code. The Enabling Legislation became effective May 25, 2011, and created the District, subject to the consent of the City of Austin (the “City”) to the creation. The City consented to the creation of the District by Council action taken March 22, 2012 (the “Consent Ordinance”) and under the terms of the Consent Agreement between the City, the District, and Carma Easton LLC, a Texas limited liability company (the “Developer”) dated effective as of April 13, 2012 (the “Consent Agreement”). The City and the District entered into a Strategic Partnership Agreement dated as of June 4, 2012 (as amended, the “SPA”), as authorized by Section 43.0751, Texas Local Government Code, which sets forth the terms and conditions of the City’s annexation of the land within the District and on which the District will continue to exist as a limited district, Pilot Knob Limited District No. 3 (the “Limited District”), in accordance with Section 43.0751, Texas Local Government Code, and the Enabling Legislation following the City’s full-purpose annexation of the land within the District as provided in Consent Agreement and the SPA. The District, which currently contains 677.567 acres of land, is located within the extraterritorial jurisdiction of the City in southeast Travis County, Texas. The District is located approximately eight miles southeast of the downtown portion of the City, adjacent to the east side …
Water & Wastewater Commission Review and Recommendation October 14, 2020 Health & Environment Commission Meeting Date: Council Meeting Date: Department: Purchasing November 12, 2020 COA Strategic Direction: Client: Kevin Koeller, Shay Roalson, Jonathan Dalchau Agenda Item Recommend approval to award a contract with Perkins Engineering Consultants, Inc., to provide fan testing, hydrogen sulfide monitoring, and differential pressure testing services, in an amount not to exceed $397,035. Funding is available in the Fiscal Year 2020-2021 Operating Budget of Austin Water. Amount and Source of Funding The Purchasing Office issued an Invitation for Bids (IFB) 2200 BYO1011 for these services. The solicitation issued on July 20, 2020 and it closed on August 4, 2020. Of the two offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A October 14, 2020 — To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide fan testing, hydrogen sulfide monitoring, and differential pressure testing services of the Walnut Creek and Little Walnut Creek Interceptors, Crosstown Tunnel, and Williamson Interceptor. Odor is emanating from some of the manholes along these sewer systems and for similar projects in the past, vapor phase odor control has been considered a cost-effective mitigation measure to extract and treat odor and to prevent corrosion in these sewer systems. The fan testing performed under this contract will provide detailed data to determine the size of the planned Crosstown Tunnel Centralized Odor Control Facility as well to determine the feasibility and size of an odor control facility on the Big and Little Walnut Interceptor System and the Williamson Interceptor. PRICE ANALYSIS a) Solicitations: 406 notices were sent, including 19 MBE and 43 WBE firms with no M/WBE firms responding. b) Cost Analysis: The proposed contract pricing is consistent with an 5.47% decrease represented in the market.
Water & Wastewater Commission Review and Recommendation October 14, 2020 Government That Works For All Commission Meeting Date: Council Meeting Date: Department: Purchasing November 12, 2020 COA Strategic Direction: Client: Rick Coronado, Jonathan Dalchau Agenda Item Recommend approval to award a multi-term contract with American Minority Business Forms, Inc. D/B/A American Diversity, to provide printed forms, for up to five years for a total contract amount not to exceed $642,500. Austin Water’s requested authorization is $30,000. Amount and Source of Funding Funding in the amount of $5,500 is available in the Fiscal Year 2020-2021 Operating Budget for Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. The Purchasing Office issued an Invitation for Bids (IFB) 8700 APC1004REBID1 for these goods. The solicitation issued on July 20, 2020 and it closed on August 4, 2020. Of the four offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A October 14, 2020 — To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods required for this solicitation, there were no subcontracting opportunities, therefore, no subcontracting goals were established). Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide for the production of printed forms for various City departments. City departments utilization includes financial receipts, petty cash reimbursements, mileage reimbursements and return address envelopes for City correspondence, as well as forms for Austin Police including Assault Victim Statements, Chain of Custody (records evidence data) and Pawn Shop Records (to record vital data of pawn shop items). The recommended Contractor is the current provider for these services and is certified as a Women Owned Business through the Women’s Business Enterprise National Council (WBENC). This contract is needed to provide best pricing and availability as well as ensuring quality and consistency of the City’s record and data collection. If the City is unable to secure a contract, the departments will be forced to procure these printed forms on an as needed basis which may result in higher prices and delays in production. Contract Detail: Contract Term Initial Term Optional Extension 1 …
Water & Wastewater Commission Review and Recommendation October 14, 2020 Government That Works For All Commission Meeting Date: Council Meeting Date: Department: Purchasing November 12, 2020 COA Strategic Direction: Client: Anna Bryan-Borja, Jonathan Dalchau Agenda Item Recommend approval of a multi-term contract with Expert Relocation Services, LLC, to provide citywide moving and relocation services, for up to five years for a total contract amount not to exceed $5,783,500. Austin Water’s requested authorization is $440,000. Amount and Source of Funding Funding in the amount of $55,000 is available in the Fiscal Year 2020-2021 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. The Purchasing Office issued an Invitation for Bids (IFB) 7400 BYS1005 for these services. The solicitation issued on May 18, 2020 and it closed on June 11, 2020. Of the six offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A October 12, 2020 – To be reviewed by the Electric Utility Commission. October 14, 2020 – To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide relocation services for all City facilities as needed to relocate from one building to another or for moves within the same building. The contractor will provide all labor, materials, and necessary equipment to perform the moving services. The contractor is required to properly recycle all materials used during the moving services, provide re-usable crates in place of paper boxes, use appropriately sized vehicles in order to minimize the number of trips required, and to follow the City’s anti- idling regulations while providing moving services to the City. The contract will replace the existing moving services contract, which will run out of spending authority prior to expiring due to an increased need of moving services. The requested authority for the new contract will allow for additional departments to use this contract and to support several large office moves taking place in …
Water & Wastewater Commission Review and Recommendation October 14, 2020 Mobility Commission Meeting Date: Council Meeting Date: Department: Purchasing November 12, 2020 COA Strategic Direction: Client: Rick Coronado, Jonathan Dalchau Agenda Item Recommend approval to contract with Victor Pena D/B/A Pena’s Traffic Services, LLC (MBE), to provide rental of temporary traffic control devices and roadway pavement marking services, for a term of two years in an amount not to exceed $3,280,000. Austin Water’s requested authorization is $1,600,000. Amount and Source of Funding Funding in the amount of $733,334 is available in the Fiscal Year 2020-2021 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. N/A October 12, 2020 – To be reviewed by the Electric Utility Commission. October 14, 2020 – To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The contract will provide delivery, placement, maintenance, and replacement of temporary traffic control devices, and for roadway pavement marking services for various departments. Temporary traffic control devices include barricades, traffic cones, yellow and white pavement markings, and cyclone or plastic fencing. Services include the installation of temporary roadway striping and restoration of permanent roadway striping and raised pavement markings. These services are required for special events, or when City crews work on the road or near high traffic areas and temporary modifications are necessary to divert traffic around the work sites. This will promote efficiency of the departments in their day-to- day duties maintaining the City's infrastructure and will improve response time and safety for the taxpayers. The contractor is required to respond in both routine and emergency situations where traffic control is required. This contract is replacing an existing contract that expires on December 10, 2020. The requested authorization amount was determined based on projected usage over the next several years. If the City is unable to …
Water & Wastewater Commission Review and Recommendation COA Strategic Direction: Mobility, Health and Environment, Government That Works For All October 14, 2020 Commission Meeting Date: Council Meeting Date: Department: Purchasing November 12, 2020 Client: Anna Bryan-Borja, Jonathan Dalchau Agenda Item Recommend approval of two multi-term contracts with Yosan Inc. D/B/A International Building Services and Precision Facility Services, LLC, to provide pressure washing services, each for up to five years for total contract amounts not to exceed $2,466,300, divided between the contactors. Austin Water’s requested authorization is $400,000. Amount and Source of Funding Funding in the amount of $73,334 is available in the Fiscal Year 2020-2021 Operating Budget of Austin Water. Funding for the remaining contract terms is contingent upon available funding in future budgets. The Purchasing Office issued an Invitation for Bids (IFB) 8200 LGB1006 for these services. The solicitation issued on August 17, 2020 and it closed on September 8, 2020. Of the 11 offers received, the recommended contractors submitted the lowest responsive offers. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. N/A October 14, 2020 - To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities, therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: These contracts will provide pressure washing services on an as-needed basis on and around the exterior of City buildings, walkways, parking garage surfaces, stairwells, and on occasion, the interior of buildings. The contractors will utilize approved equipment that reclaims the used water and will properly dispose of the used water according to accepted City standards, thereby reducing surface runoff and the risk of groundwater contamination. They will also use Leadership in Energy, and Environmental Design, also known as LEED recognized Green Seal, EcoLogo, or other certified solvents. These contracts are needed for the preventative maintenance of City buildings and property to remove contaminants such as mold growth, algae, bird droppings, slip hazards, and other dirt and grime buildup. These contaminants, if not removed, can deteriorate a building, causing decay and further damage. Failure to have the pressure washing services will result in departments …
Water & Wastewater Commission Review and Recommendation Mobility COA Strategic Direction: October 14, 2020 Commission Meeting Date: Council Meeting Date: Department: Public Works October 15, 2020 Client: Aldo Ranzani, Kevin Koeller, Shay Roalson, Wale Odufuye Agenda Item Recommend approval to increase the City’s funding for the interlocal agreement with Travis County for construction of new water lines within the TxDOT Roadway Improvements of FM 1626 from Manchaca Road to Brodie Lane Project, in the amount of $303,045.75 for a total amount not to exceed $723,535.75 for engineering services and construction costs. Funding is available in the Fiscal Year 2020-2021 Capital Budget of Austin Water. Amount and Source of Funding N/A December 17, 2015: Approved authorization to negotiate and execute an Interlocal Agreement (ILA) with Travis County for construction of new water lines within the TxDOT Roadway Improvements of FM 1626 from Manchaca Road to Brodie Lane, in the total amount not to exceed $420,490 for engineering services and construction costs. October 14, 2020 — To be reviewed by the Water and Wastewater Commission. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: This project is for the installation of a new water line within the TxDOT Roadway and is designed and managed by Travis County, along FM 1626 from Manchaca Road to Brodie Lane to improve the water quality and the water pressure in the area. This is a Pass-Through Project. Under the Pass-Through Agreement between Travis County and TxDOT, the County is responsible for providing engineering services for the project, and TxDOT is responsible for the construction phase of the project. The City of Austin and Travis County have agreed to include the design and construction of this adjustment in the Travis County contract. This project requires the installation of approximately 2,100 linear feet of 16-inch water line and approximately 25 linear feet of 6-inch waterline and appurtenances. Per the ILA, the City agrees to pay all costs of engineering design, construction, inspection and, testing of the new water line improvements and, agrees to reimburse Travis County the cost of any change orders made necessary by field changes. This increase to the ILA increases the funding approved by Council on December 17, 2015 (20151217-037) as costs increased due to bidding delays. Utilizing the updated unit prices from more recent and similar work than what was available five years ago is causing an increase of $276,497.50 in construction and …
Water & Wastewater Commission Review and Recommendation Health and Environment October 14, 2020 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office October 29, 2020 COA Strategic Direction: Client: Kevin Koeller, Shay Roalson, Tomas Rodriguez Agenda Item Recommend approval to award and execute a construction contract with Vaca Underground Utilities, Inc. for the East Allandale White Rock Neighborhood Water and Wastewater System Renewal project in the amount of $3,468,020 plus a $346,802 contingency, for a total contract amount not to exceed $3,814,822. (District 7) Funding is available in the Fiscal Year 2020-2021 Capital Budget of Austin Water. Amount and Source of Funding Lowest responsive bid of seven bids received through a competitive Invitation for Bid solicitation. N/A October 14, 2020 — To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 10.03% MBE and 0.83% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The East Allandale White Rock Neighborhood Water and Wastewater System Renewal Project is part of the Renewing Austin Program. Renewing Austin is an ongoing program to replace and upgrade deteriorated and aging water lines with a documented history of multiple breaks. In addition, the program coordinates and includes wastewater lines in need of replacement within the project area. The project will reduce further expenditures from the Operating and Maintenance budget of Austin Water by preventing repeat water main breaks, sewer leaks and sewer overflows. The work consists of removing and replacing existing water and wastewater mains in the East Allandale neighborhood, bound by Greenlawn (north), MoPac (west), Allandale (south) and Burnet Road (east), and a length of wastewater main along Burnet Road between Justin Lane and Greenlawn Parkway. Water system upgrades include approximately 8,400 linear feet of 6-inch, 8-inch, and 12-inch Ductile Iron and PVC pipe along with all services and appurtenances. Wastewater system upgrades include approximately 3,200 linear feet of 8-inch PVC pipe and CIPP lining, manholes, and service connections. The project proposes lane closures and/or detours during off-peak traffic hours (9 a.m. to 4 p.m. Monday – Friday, and 7 a.m. to 7 p.m. Saturday – Sunday). The contractor will install appropriate traffic detour signs and barricades to direct traffic. The contractor will work to ensure that residents and businesses have access to driveways at …
Water & Wastewater Commission Review and Recommendation Health and Environment October 14, 2020 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office October 29, 2020 COA Strategic Direction: Client: Kevin Koeller, Shay Roalson, Demira Wyatt Agenda Item Recommend approval to award and execute a construction contract with Santa Clara Construction, LTD (MBE), for Morrow and Gault Water & Wastewater Pipeline Renewal project in the amount of $5,341,070.10 plus a $534,107.01 contingency, for a total contract amount not to exceed $5,875,177.11. (District 7) Amount and Source of Funding Funding is available in the Fiscal Year 2020 - 2021 Capital Budget of Austin Water. Lowest responsive bid of six bids received through a competitive Invitation for Bid solicitation. N/A October 14, 2020 — To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 71.66% MBE and 0.51% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: Austin Water’s wastewater collection system is fundamental for the conveyance of wastewater to Austin Water’s wastewater treatment plants. Austin Water’s wastewater collection system is a large and complex system, consisting of approximately 2,900 miles of wastewater mains and serves approximately one million customers. Due to deterioration from the harsh conditions of the wastewater environment, wastewater collection system assets require ongoing repair and replacement in order to prevent sanitary sewer overflows (SSOs). The Morrow and Gault Water & Wastewater Pipeline Renewal will remedy deficiencies by replacement, lining, and spot repair of deteriorated water and wastewater pipeline segments in Morrow Street, Tisdale Drive, Gault Street, Anderson Lane, Taulbee Lane, Watson Street, Stobaugh Street, Lazy Lane, Northwest Drive, Wooten Drive and Burrell Drive. Wastewater system upgrades include approximately 13,426 linear feet of 8-inch and 12-inch PVC pipe, manholes, and service connections. Wastewater system improvements also include lining of 2,416 linear feet by cured in place pipe lining method (CIPP). In addition, this project includes replacement of water lines in poor condition and with a history of breaks within the project area. Water system upgrades include approximately 1,338 linear feet of 6-inch, and 8-inch PVC pipe and all services and appurtenances. This item includes one allowance. The allowance of $10,000 will be used to address contaminated soil or water should it be encountered. An allowance is an amount that is specified …
Water & Wastewater Commission Review and Recommendation Health and Environment COA Strategic Direction: October 14, 2020 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting October 29, 2020 Client: Kevin Koeller, Shay Roalson, Michael Deas Agenda Item Recommend approval to execute change order No. 14 in an amount not to exceed $825,157.76 to the construction contract with SJ Louis Construction of Texas, Ltd., for the Parmer Lane Interceptor project, plus an additional contingency in the amount of $300,000, for a total contract amount not to exceed $28,549,489.76. (District 6) Funding is available in the Fiscal Year 2020-2021 Capital Budget of Austin Water. Amount and Source of Funding Original contract was awarded through a competitive Invitation for Bid solicitation process. December 1, 2016 – Council approved a construction contract with SJ Louis Construction of Texas, LTD., for the Parmer Lane Interceptor project. October 14, 2020 — To be reviewed by the Water and Wastewater Commission. This change order will be executed in compliance with City Code 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program). Current participation to date is 5.33% MBE and 1.44% WBE. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The Parmer Lane Interceptor project involves the installation of over two miles of 42- inch diameter wastewater pipeline along Parmer Lane between Anderson Mill and McNeil Roads to better protect the public health and the environment and reduce operating expenses by removing aged and underperforming wastewater facilities. Once installed, wastewater will flow by gravity to the Walnut Creek wastewater treatment plant, enabling the decommissioning of the Lake Creek and Rattan Creek lift stations which will increase reliability and lower operation and maintenance requirements. Prior change orders have been required due to in-situ conditions differing from predicted conditions, which resulted in substantially slower than expected tunneling and excavation progress. The prior change orders were within the 10 percent contingency amount previously approved by Council. Increased wastewater flows due to population growth, a more conservative modeling approach, and an optimized tie-in design have increased the quantity and duration of bypass pumping required to connect the new wastewater main and decommission existing lift stations. Change order No. 14 allows for the successful integration of the Parmer Lane Interceptor into the existing wastewater system, as well as capturing additional costs associated with a culvert installation, COVID-19 delays, and an auxiliary sanitary sewer line. Beyond change order No. 14, additional …
My ATX Water Customer Portal October 14, 2020 System Customer Log-in Page Welcome Email sent to customers links to log-in screen Austin Water and COA Utilities working on a Single Sign On for customers that use the COA portal Quick link to COA Utilities webpage to pay bill Customer Home Page My Daily Use – from AMI data or monthly billed volumes Notifications – portal alerts and reminders My WaterScore – compares similar household usage Recommended Actions displayed based on usage Track Usage Graph presents hourly AMI data by the selected time frame Hovering over a line segment displays usage Overview reports monthly billing periods for AMI and non-AMI meters Understanding Your Bill Displays monthly billed usage separated by tiered water rates Twelve-month display helps customers recognize seasonal patterns Customers may download historical data (since January 2017) Compare Billed Usage Presents same monthly billing period for up to three years Displays past three months billing usage Directs customers to set notification alerts or follow recommended actions based on usage Billing Period Use Projects end of current bill period usage for AMI customers Calculates usage between current bill period days 7 and 21 Estimate is based on current bill period data and not historical data High Use Notifications Uses up to 10 days historical AMI hourly usage in comparison Bill Forecast Notifications Calculation based on historical same month, prior years, up to two years of data Unplanned Use Notifications Ideal for AMI customers who will be away from home or property owners with vacant rentals Utility Connect Customers identify message receipt options to allow Austin Water to send informative messages Estimating Usage Graphical display of 12- month disaggregation of water usage Estimates usage category by modeling customer data with profile information Updating customer profile information creates more accurate estimates and comparisons Estimating Usage Before/After comparison of estimates based on updated customer profile information For illustrative purposes, profile updated noting no yard for irrigation Questions? MyATXWater.org
