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Water & Wastewater Commission Review and Recommendation COA Strategic Direction: Health and Environment, Safety October 14, 2020 November 12, 2020 Commission Meeting Date: Council Meeting Date: Department: Capital Contracting Office Client: Gareth Nicely, Bill Stauber, Shay Roalson Agenda Item Recommend approval to award and execute a construction contract with Blastco Texas Inc., for the Slaughter Lane and Capital of Texas Reservoir Improvement Project in the amount of $3,529,494.00 plus $352,949.40 contingency, for a total contract amount not to exceed $3,882,443.40. (District 8) Funding is available in the Fiscal Year 2020 - 2021 Capital Budget of the Austin Water. Amount and Source of Funding Lowest responsive bid of three bids received through a competitive Invitation for Bid solicitation. N/A October 14, 2020 — To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program): through the achievements of Good Faith Efforts with 16.23% MBE and 13.76% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The Austin Water Reservoir Improvement Program is in place to maintain the various reservoirs that help make up the City’s public water supply. Each reservoir is included on a rotating schedule that is in place to ensure timely coverage of their respective issues. The Slaughter Lane reservoir was last rehabbed in 2005. Slaughter Lane is a 6-million-gallon potable water reservoir that will have coating and structural integrity improvements made in addition to addressing various safety, civil, mechanical, and electrical needs. The Capital of Texas reservoir is a ½-million-gallon potable water reservoir that will receive minor coating repairs. This project will specifically complete: the re-coating of the interior and exterior of the tank, replacement of cathodic protection, modification of the access ladders and grating (improving the overall safety of the site), rehabilitation of tank chime (an annular, flat metal plate welded to the base of the tank that serves as the interface between the tank's sidewalls and the tank's foundation), and improvements to the tank vents bringing them up to the current City of Austin standard. This item includes one allowance. The allowance of $4,000 will be used to address security upgrades. An allowance is an amount that is specified and included in the construction contract or specifications for a certain item(s) of work whose details are not yet determined at the time of bidding. Due to the potential for unanticipated field conditions or adjustments, a 10% contingency in funding has been included to allow for the expeditious processing of any change orders. A contingency is an additional amount of money added to the construction budget to cover any unforeseen construction costs associated with the project. There will be no impact to the public as all work will be on City property with no public access. The contract allows 150 Calendar days for completion of this project. This project has two sites that are located within zip codes 78746 and 78749 (District 8). Blastco Texas Inc. is located in Channelview, TX. MBE/WBE Summary Public notice was given for this solicitation CLMC808, Slaughter Lane and Capital of Texas Reservoir Improvements Project, through the City’s Vendor Connection web portal. Three bids were received and opened on September 3, 2020. Of the three bids received none of the firms submitting were certified MBE/WBE. Blastco Texas Inc. submitted the lowest responsive bid including an allowance of $4,000. Blastco Texas Inc., Channelview, TX TMI Coatings, Inc., St. Paul, MN Champion Painting Specialty Services Corp., Ft. Lauderdale, FL Base Bid Base Bid + Allowance $3,525,494 $5,086,000 Non-Responsive $3,529,494 $5,090,000 The contractor’s choice of work methodology provides for six areas of subcontracting opportunities which are listed below. Project specific subgoals stated in the solicitation were 1.28% African American, 4.69% Hispanic, 1.25% Native /Asian and 0.61% WBE. Total participation estimated on base bid amount: Base Bid: $ 3,525,494.00 $ 2,143,153.00 60.82% PRIME NON M/WBE OR M/WBE TOTAL Blastco Texas Inc., Channelview, TX MBE TOTALS - SUBCONTRACTORS $ 571,897.00 16.23% African American Subtotal (MB) CVI Development, LLC, Austin, TX (site work) (MB) Keep it Reall Photography, San Antonio, TX (photography) - $ $ $ 501,943.00 7,500.00 Hispanic Subtotal Native/Asian American Subtotal (MA) Ben Qwest, Austin, TX (fuel supplier) $ - - $ $ $ 62,454.00 62,454.00 WBE TOTALS - SUBCONTRACTORS (FW) Merrigan Electric, Cedar Park, TX (electrican) $ $ 484,660.00 484,660.00 13.76% 13.76% NON MBE/WBE TOTALS - SUBCONTRACTORS Quality Welding and Fabrication, New Braunfels, TX (welding) AEGION, Conyers, GA (cathodic protection) $ $ $ 323,755.00 268,805.00 54,950.00 The Contractor submitted a MBE/WBE Compliance Plan that demonstrated a Good Faith Effort and was approved by the Small and Minority Business Resources Department. Second low bidder information is provided. SECOND BIDDER - TMI Coatings, Inc. – St. Paul, MN 67.90% NON M/WBE prime participation; 14.60% African American; 0.00% Hispanic; 0.00 % Native/Asian; 16.40% WBE; 1.10% Non M/WBE subcontractor participation. $5,090,000 14.46% 14.24% 0.21% 0.00% 0.00% 1.77% 1.77% 9.19% 7.62% 1.57%