Water & Wastewater Commission Review and Recommendation Safety COA Strategic Direction: February 16, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services Department Shay Ralls Roalson March 3, 2022 Client: Agenda Item Recommend approval to award and execute a construction contract with Matous Construction, Ltd., for the Davis and Handcox WTP Polymer Feed System (2018 Flood Resiliency Improvements) project in the amount of $8,149,830 plus a $814,983 contingency, for a total contract amount not to exceed $8,964,813. (Districts 6, 10) Funding is available in the Fiscal Year 2021-2022 Capital Budget of Austin Water. Amount and Source of Funding Lowest responsive bid of three bids received through a competitive Invitation for Bid solicitation. N/A February 16, 2022 — To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 27.94% MBE and 1.57% WBE participation. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: In October 2018, the City of Austin experienced a flood event that resulted in significant and persistent changes in the raw water quality to its three Water Treatment Plants (WTPs). The flood event resulted in raw water quality characterized by higher turbidity and total organic carbon concentrations, and lower alkalinity and hardness than historically observed at the WTPs. The change in water quality hindered the ability to operate the water treatment plants at full capacity while complying with federal and state drinking water regulations and City water quality goals. The Davis and Handcox WTP polymer feed system project will provide resiliency to the water treatment process at the Davis and Handcox WTPs that will give the capability to treat water to the Utility’s and TCEQ’s drinking water quality standards during adverse and unforeseen higher turbidity conditions. The polymer feed systems at the Davis and Handcox facilities will augment a similar system already in place at the Ullrich WTP. This item includes three allowances. The allowance of $175,000 will be used for the Davis WTP filter aid polymer piping to the recarbonation basins. The allowance of $293,520 will be used for the Davis WTP metering pump skids. The allowance of $86,310 will be used for the Handcox WTP metering pump skids. An allowance is an amount that is specified and included in the construction contract or specifications for a certain item(s) of …
Water & Wastewater Commission Review and Recommendation Health and Environment COA Strategic Direction: February 16, 2022 Commission Meeting Date: Council Meeting Date: Department: Financial Services Shay Ralls Roalson March 3, 2022 Client: Agenda Item Recommend approval to negotiate and execute an amendment to the professional services agreement with Black & Veatch Corp. for professional engineering services for the Walnut Creek Primary Clarifier and Flow Equalization Basin Rehab project in an amount not to exceed $4,100,000, for a total contract amount not to exceed $5,100,000. (District 1) Funding is available in the Fiscal Year 2021-2022 Capital Budget of Austin Water. Amount and Source of Funding Original contract was awarded through a qualifications-based selection process. December 9, 2021 – Council approved the use of the Construction Manager-at-Risk method of contracting. March 26, 2020 – Council approved negotiation and execution of a professional services agreement with Black & Veatch Corp. for the Walnut Creek Primary Clarifier and Flow Equalization Basin Rehab project. February 16, 2022 – To be reviewed by the Water and Wastewater Commission. This contract will be awarded in compliance with City Code Chapter 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program). Current participation to date is 11.04% MBE and 2.54% WBE. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: Walnut Creek Wastewater Treatment Plant (WWTP) is permitted to treat and discharge an average daily flow of 75 million gallons per day (MGD) and a 2-hour peak flow of 165 MGD. Treated plant effluent is discharged into the Colorado River. A portion is used for non-potable water (NPW) on the plant site and supplies much of the City’s growing Water Reclamation Initiative (WRI) program. Primary Treatment Complex (PTC) No. 1 is original to the 1977 construction, and PTC No. 2 was added in the late 1980s. The purpose of this project is to rehabilitate and make improvements to the PTCs. Each PTC consists of two trains of primary clarifiers and in-line flow equalization basins (FEBs). Raw wastewater flows through the primary clarifiers, then continues to the in- line FEBs. Settled wastewater is pumped to secondary treatment, and solids from the primary clarifiers are pumped to Hornsby Bend Biosolids Management Plant. Most of the mechanical and other components in PTC No. 1 and No. 2 are beyond their useful life. An amendment to the professional services agreement is required to move the project forward into final design phase. …
• C20-2021-011 ADU • Expands • Development Services • Early-mid 2022 • C20-2021-007 North • Allows parkland In-Process Code Amendments 2/11/21 AMENDMENT 1. 2. 3. 4. 5. 6. 7. 8. 9. • • • • C20-2021-013 Floodplain Regulations – Commercial Redevelopment Exception • C20-2021-012 Residential in Commercial Initiated by Council on 12/9/21 Expansion Initiated by Council on 12/9/21 Burnet Gateway Parkland Dedication Initiated by Council 6/10/21 • C20-2021-006 Vertical Mixed Use Affordable Housing Initiated by PC on 7/27/21 Initiated by Council on 11/18/21 • • • C20-2021-008 Urban • Trails Initiated by Council on 7/29/21 • C20-2021-004 Great Streets Fee-In-Lieu Mechanism Initiated by Council 8/22/19 • • C20-2021-003 Downtown Density Bonus Updates Initiated by Council on 4/22/21 • • C20-2021-002 Affordability Unlocked Site Plan Changes Initiated by PC on 3/9/21 • NOTES • Creates floodplain commercial redevelopment exception • Allows residential uses on commercial properties currently without a residential entitlement opportunity to build ADUs dedication deferral for NBG properties that meet criteria • Changes the affordability requirements for properties using VMU • Allows additional height for VMU • Increases cut and fill allowances for public trails, and trail width • Creates a mechanism for fees to be paid in-lieu of constructing great streets • Update to DDBP fees; possible change to caps on floor area ratio and height • Changes to site plan process to expedite affordability unlocked projects LEAD DEPT • Watershed Protection EST. COUNCIL DATE • Early-mid 2022 • Housing and Planning • Mid 2022 • Parks and Recreation • Adopted at Council 8/26/21 • Housing and Planning • Early-mid 2022 • Public Works • Adopted at Council 12/9/21 • Housing and Planning • 2022 • Housing and Planning • Mid 2022 • Development Services • Mid 2022 In-Process Code Amendments 2/11/21 AMENDMENT • C20-2021-001 UNO Sign 10. • Correction Initiated by PC on 5/22/20 • C20-2018-004 Mirrored • Glass Initiated by PC on 12/11/18 11. NOTES • Correction to sign regulations for the University Neighborhood Overlay • Change to definition of mirrored glass LEAD DEPT • Housing and Planning EST. COUNCIL DATE • Mid 2022 • Housing and Planning • TBD
REGULAR MEETING CODES AND ORDINANCES JOINT COMMITTEE MINUTES Wednesday, November 17, 2021 The Codes and Ordinances Joint Committee convened in a regular meeting on Wednesday, November 17, at 1000 E. 11th St, Street Jones Building, Room 400A, Austin, TX 78702. Vice-Chair Hempel called the meeting to order at 6:09 pm. Subcommittee Members in Attendance: Awais Azhar Ann Denkler Todd Shaw City Staff in Attendance: Kevin Shunk, Watershed Protection Department Nick Kincaid, Watershed Protection Department Sam Tedford, Housing and Planning Department Claire Hempel (Vice-Chair) Joao Paulo Connolly CALL TO ORDER 1. APPROVAL OF MINUTES a. Approval of the October 20, 2021, meeting minutes. A motion was made to approve the minutes by Commissioner Azhar, seconded by Commissioner Connolly. Vote: 5-0. (Commissioners Kiolbassa and Barrera-Ramirez absent). 2. NEW BUSINESS a. None. 3. POTENTIAL CODE AMENDMENTS: Proposed for Discussion and/or Initiation Potential amendments to the code are offered for discussion and/or possible recommendation for initiation. If initiated, Staff will research the proposal and report back to the subcommittee. a. Floodplain Regulations. Discuss and consider initiation of amendments to Title 25 of the City Code related to floodplain regulations. City Staff: Kevin Shunk, Watershed Protection Department, (512) 974-9176, Kevin.Shunk@austintexas.gov; (Discussion and/or Possible Action). Facilitator: Commissioner Barrera-Ramirez, Chair of COJC City Attorney: None 1 Kevin Shunk gives an overview of the proposed floodplain changes that are related to Atlas 14. This would be a commercial redevelopment exception, similar to how the residential changes worked for Atlas 14. This would be for commercial redevelopment, not new development. The factors that will be included will be related to use and square footage. VMU buildings will be treated as commercial for the purposes of the exception, as opposed to residential. The main factor for mitigating the flood risk is to raise the building 2 feet above floodplain level (freeboard). The exception would allow the redevelopment of the properties only if the occupant load and footprint remain the same. The height would have be redefined to allow for the freeboard so that it doesn’t contribute to the height calculation. Multifamily was included in the residential exception because it’s possible to get the review data easily for those projects, whereas the mixed use buildings are harder to determine what the commercial/residential mix is, and the first floor is typically commercial. A motion was made to recommend the item to Planning Commission for initiation by Commissioner Azhar, seconded by Commissioner Denkler. …
IGLESIA PENTECOSTAL EMANUEL, INC. 6300 MOONGLOW DR SP-2020-0324C Pamela Abee-Taulli Environmental Program Coordinator Development Services Department LOCATION Site Location Austin ETJ Austin City Limits Edwards Aquifer Recharge Zone Edwards Aquifer Contributing Zone This product is for informational purposes and may not have been prepared for or be suitable for legal, engineering, or surveying purposes. It does not represent an on-the- ground survey and represents only the approximate relative location of property boundaries. This product has been produced by the Watershed Protection Department for the sole purpose of geographic reference. No warranty is made by the City of Austin regarding specific accuracy or completeness. 0 5 10 Miles[ LOCATION Site Location Capitol DECKER LAKE LOCATION Site Location DECKER LAKE PROPERTY DATA • Walnut Creek Watershed • Suburban Classification • Full Purpose Jurisdiction • Not located over Edwards Aquifer Recharge Zone • Council District 1 • Critical Water Quality Zone (CWQZ) • Wetland Critical Environmental Feature (CEF) VARIANCE REQUEST THE DEVELOPMENT: Applicant proposes to construct a religious assembly with associated improvements. BARRIER TO COMPLIANCE: The only possible site access is through a Critical Water Quality Zone (CWQZ) stream buffer. VARIANCE REQUEST: Vary from LDC 25-8-261 to allow construction of a drive in a CWQZ to provide site access. BACKGROUND SITE CONSTRAINTS Creek Centerlines TCAD Parcels SP-2015-0004C Site BACKGROUND SITE CONSTRAINTS Open space easement parcel – access prohibited SP-2015-0004C Site BACKGROUND SITE CONSTRAINTS Access from Moonglow Dr. SP-2015-0004C Site BACKGROUND SITE CONSTRAINTS CWQZ Stream Buffer (300’) Access from Moonglow Dr. SP-2015-0004C Site BACKGROUND SITE CONSTRAINTS Wetland CEF CWQZ Stream Buffer (300’) Access from Moonglow Dr. SP-2015-0004C Site BACKGROUND BUFFER AVERAGING The critical water quality zone boundaries may be reduced to not less than …150 feet from the centerline of a major waterway if the overall surface area of the critical water quality zone is the same or greater than the surface area that would be provided without the reduction, as prescribed in the Environmental Criteria Manual. [LDC 25-8-92(B)(4)] GOAL: CONSTRAINT: Reshape the CWQZ so that the development is out of the CWQZ. The driveway is within the minimum 150’ buffer width. BACKGROUND BUFFER AVERAGING Wetland CEF CWQZ Stream Buffer (300’) Access from Moonglow Dr. SP-2015-0004C Site Minimum CWQZ buffer width 150’ BACKGROUND BUFFER AVERAGING Parking Building Drainage/water quality pond Wetland CEF CWQZ Stream Buffer (300’) Access from Moonglow Dr. SP-2015-0004C Site Site plan Minimum CWQZ buffer width 150’ BACKGROUND BUFFER AVERAGING Wetland CEF …
Feb 2022 Boil Water Notice Austin Water and Wastewater Commission | February 16, 2022 Opening Comments Greg Meszaros Austin Water Director 2 Operations Overview Rick Coronado, P.E. Assistant Director, Operations 3 WHAT HAPPENED Crews were filling a basin with water to begin treatment • A mixture of water and processed solids was added to “seed” the basin • This is a high turbidity mixture that is typically stopped after a few hours “Seeding” was not stopped and continued for most of the night Alarms and sample tests indicating high turbidity were recorded 4 WHAT HAPPENED High turbidity water moved into water filters Filters removed particles and produced water that met regulatory standards until they clogged Multiple filters exceeded turbidity standards and entered the clearwells (underground storage tanks) 5 WHAT HAPPENED Supervisory staff were notified to assess situation Plant was shut down Production was ramped up at Davis and Handcox to keep water flowing to customers Water pressure and disinfection parameters remained consistent and within regulatory standards during this time 6 Davis Water Treatment Plant Handcox (WTP4) Water Treatment Plant INITIAL ACTIONS UNDERWAY Meetings have been held with plant staff at each water treatment plant (Ullrich, Davis, Handcox) Examining process control protocols Examining training protocols Reviewing alarm, testing & notification procedures for improvements 7 Questions
BOND OVERSIGHT COMMISION 2022 DRAFT MEETING SCHEDULE & TENTATIVE TOPICS FOR AGENDA March March 16, 2022 • Project Updates – Parks and Recreation and Watershed o Parkland Acquisition o 2018 Watershed Bond – Flood Mitigation, Open Space, and Water Quality Protection April May June April 20, 2022 • Project Updates – Police, Fire, and EMS o 2012 and 2018 Bonds May 18, 2022 • Project Updates – Public Works and Austin Transportation o 2012, 2016, 2018 and 2020 Mobility Bonds June 15, 2022 • Project Updates – Austin Public Health • General Obligation Bonds Sale and Credit Rating Update • Review and Approve the 2022 Annual Report July August No Meeting – limited staff availability due to annual budget preparation No Meeting – limited staff availability due to annual budget preparation September September 21, 2022 • Project Updates – Austin Public Library, Parks and Recreation, Economic Development October November December o 2012 and 2018 Bonds October 19, 2022 • Project Updates – TBD November 16, 2022 • Project Updates – TBD • Review and Approve 2023 Meeting Calendar No Meeting – Winter Break
CITY OF AUSTIN PUBLIC WORKS DEPARTMENT BOND OVERSIGHT COMMISSION CONSTRUCTION COST INFLATION 16 February 2022 CONNECTING YOU ALL AROUND AUSTIN WHAT IS THE ENR COST INDEX? Engineering News Record • CCI – Construction Cost Index • BCI – Building Cost Index Prices a “basket of goods” including labor, concrete, steel, and lumber Similar to Consumer Price Index (CPI) for measuring inflation across the economy Measured on a monthly basis, 20 individual cities used to create an “industry average”. Unless in the specific market of the individual city, industry average is most accurate INDUSTRY AVERAGE COST INDEX January 2020 – February 2022 CONSTRUCTION COST INDEX January 2020 – February 2022 March 2020 to February 2022 11% CCI increase BUILDING COST INDEX January 2020 – February 2022 March 2020 to February 2022 20% BCI increase INFLATION IS REAL WHAT CAN THE CITY DO? As an individual actor in the construction economy, there isn’t much the City can do about industry‐wide inflation: • Delay construction projects until inflation corrects o Deadlines on implementation of bond projects “Contract with the Voters” • Lock in pricing via contracts/bid guarantee • Update project budgets on a regular basis • Update Engineer’s Estimates as bid time approaches and ensure inflation costs are included. CITY OF AUSTIN PUBLIC WORKS DEPARTMENT CONNECTING YOU ALL AROUND AUSTIN
C I T Y O F A U S T I N | F e b r u a r y 1 6 , 2 0 2 2 Bond Oversight Commission Bond Oversight Commission C I T Y O F A U S T I N | F e b r u a r y 1 6 , 2 0 2 2 Bond Oversight Commission Bond Oversight Commission Our Vision Ensure efficiency, equity, timeliness, and accountability in the implementation of existing and future City bond programs. Our Goals The mayor and council shall work with the commission to set priorities and goals for each new bond issue to be submitted to the voters. The commission shall advise the council on proposed bonds and the implementation of projects approved in bond elections. Our Mission The commission shall monitor the city manager's plans relating to the issuance of bonds and the implementation of projects approved in bond elections, including the review of future potential bonds, the annual appropriation of bond funds, and any changes in the amount of bond funds issues or cash commitments made. C I T Y O F A U S T I N | F e b r u a r y 1 6 , 2 0 2 2 Bond Oversight Commission AFFORDABLE HOUSING Bond Oversight Commission 2018 BOND Proposition A – Affordable Hosing C I T Y O F A U S T I N | F e b r u a r y 1 6 , 2 0 2 2 B o n d O v e r s i g h t C o m m i s s i o n | p g . 4 2018 BOND, PROPOSITION A Affordable Housing The issuance of $250,000,000 in tax supported general obligation bonds and notes for planning, constructing, renovating, improving, and equipping affordable housing facilities Bond Oversight Commission for low income and moderate income persons and families, and acquiring land and interests in land and property necessary to do so, funding loans and grants for affordable housing, and funding affordable housing programs, as may be permitted by law; and the levy of a tax sufficient to pay for the bonds and notes. • • Time Line: Ballot language: 8 years austintexas.gov/election/byrecord.cfm?eid=205 • Contract with the Voters: austintexas.gov/edims/document.cfm?id=304077 C I T Y O F A U S T I N | F e b r u …
AUSTIN CONVENTION CENTER EXPANSION: PROMISES AND PERFORMANCE HEYWOOD SANDERS UNIVERSITY OF TEXAS AT SAN ANTONIO C.H. JOHNSON CONSULTING, INC. Experts In Convention , Sport and Real Estate Consulting the obstacles to future growth in Austin's Convention Center business have continued to mount. Table 2-1 summarizes the major reasons for lost business. The reasons are distributed by the number of room nights lost. Table 2-1 Reasons for Lost Business Primary Reason Facility dates unavailable Inadequate meeting space Lack of large hotel Room rates Political Large room block not available Location No response from hotels Meeting canceled Other reasons Room Nights Lost % of Total 69,820 31,045 28,155 25,133 11,874 11, 130 11,002 9,625 9,175 33,488 29% 13% 12% 10% 5% 5% 5% 4% 4% 14% Source :Austin Convention and Visitor's Bureau Meeting planners reported the lack of available facility dates more than any other reason for not using the Convention Center. The lack of available dates stems from the size of the facility, which prevents the occurrence of simultaneous events. Lack of adequate meeting space was the second most frequently cited problem. The availability of hotel rooms at reasonable rates is also important. Hotel-related factors (four categories in total) account for over 31 percent of the lost business . Additional hotel supply and greater cooperation from tl1e existing hotel community are essential if the city is to realize its meeting market potential. The current convention center is too small to accommodate Austin's pot ential demand . Center management is now facing severe problems in its attempts to retain a number of annual repeating events . Many national rotating events that previously came to Austin and liked the community cannot return because they are now too large for the facility . Many state events have also outgrown the facility. The chart below shows potential scenarios for exhibit-hall occupancy under three potential growth rates (2, 4, and 6 percent) . Exhibit-hall occupancy is the number of days an exhibition hall is rented (including move-in and move- OUt days) divided by the number of days in the year. The following chart h 'b ' t hall occupancy and potential future occupancy under a displays recent ex 1 1 - range of growth rates. I nnn R;innP. StriltP.nV• Austin r.nnv11ntinn r.,mtDr C.ortil\t'l ? _ 0!'!1"o ,:; C.H. JOHNSON CONSULTING, INC. Experts In Convention , Sport and Real Estate Consulting the obstacles to future growth in …
THE STATE OF THE CONVENTION INDUSTRY PRE-COVID Heywood Sanders University of Texas at San Antonio February 16, 2022 IN THE HIGHLY COMPETITIVE CONVENTION MARKET PRE- PANDEMIC, DISCOUNTS, INCENTIVES, AND FREE RENT DEALS HAD BECOME THE NORM 4 CONVENTION SALES Visit Phoenix’s Convention Sales Department represents the two distinct meeting products in Greater Phoenix: (1) the downtown Phoenix market, anchored by the Phoenix Convention Center, and (2) the hotel and resort market. The department comprises two sales teams: The Citywide Sales Team books groups at the convention center, while the Hotel/Resort Sales Team books groups at area hotels and resorts. 14 bookings representing 64,000 delegates and 106,000 room nights. PROGRAM OF WORK RECAP Client Events The Visit Phoenix sales teams hosted, co-hosted or sponsored seven client events in fiscal year 2013-14, exposing more than 1,200 meeting professionals to the city’s meetings- and-convention product. PERFORMANCE SUMMARY Sales Promotions Citywide Sales In fiscal year 2013-14, the Citywide Sales Team booked 232,163 delegates, a 2.3 percent increase over last year’s performance. The sales team also produced 326 leads, which is 11 percent more than a year ago. These 326 prospective groups represent more than 1 million future delegates. Hotel/Resort Sales The Hotel/Resort Sales Team booked 330,797 definite room nights in fiscal year 2013-14, an 11 percent increase over the previous year. The sales team also produced 1,495 leads, representing 1.1 million future delegates. This lead production is a 4 percent increase over last year. Combined, Visit Phoenix’s sales teams booked 436,000 meeting and convention attendees who will consume 621,000 hotel room nights and spend an estimated $540 million. “See It to Believe It” This continuation of the Citywide Sales Team’s fly-in promotion gave potential clients the chance to tour the Phoenix Convention Center, area hotels and off-site venues. To date, this promotion netted 76 in-house meetings and 25 citywide conventions. “Freenix” This citywide booking promotion— created in conjunction with the Phoenix Convention Center and downtown hotel partners—offered complimentary convention center rental and free WiFi (at both hotels and the convention center) for clients with citywide conventions slated from 2015 to 2019. This promotion netted Event Experient E4 American Express INTERaction Infusion Nurses Society CEO Forum CESSE (Council of Engineering Scientific Societies Executives) Phoenix Convention Center/Citywide Buyers Education Trip AMC Institute Resort Buyers Education Trip Total Clients Hosted 173 800 120 24 80 17 12 1,226 Kayla Stidger MEETING SPACE Organization for Human Brain Mapping …
1 ENVIRONMENTAL COMMISSION MOTION 20220216 004a Date: Feb 16, 2022 RATIONALE: Subject: Violet Crown Water and Wastewater Service Extension Requests #5111 and #5112 Location: 10649 SH 71 Austin, Texas, 78736 Motion by: Jennifer Bristol Seconded by: Pam Thompson WHEREAS, the Environmental Commission recognizes that the Water and Wastewater Service Extension requests (SERs) are located in the Barton Creek Watershed, Barton Springs Zone, Edwards Aquifer Contributing Zone, Drinking Water Protection Zone, and are subject to the Save Our Springs Ordinance; WHEREAS, the Environmental Commission recognizes that Watershed Protection Department staff have completed the review and does not recommend approval of the water and wastewater service extension requests #5111 and #5512 for the following reasons: The impacts from the proposed water and wastewater lines would require significant infrastructure improvements in an environmentally sensitive area that the City of Austin is actively working to protect for water quality and endangered species protection THEREFORE, the Environmental Commission does not recommend approval of the above-noted water and wastewater service extension requests. VOTE 9-0 For: None Against: Bedford, Qureshi, Scott, Thompson, Barrett Bixler, Bristol, Ramberg, Guerrero, and Brimer Abstain: None Recuse: None Absent: None Approved By:
1 ENVIRONMENTAL COMMISSION MOTION 20220216 004c Seconded by: Kevin Ramberg Date: Feb 16, 2022 Subject: Iglesia Pentecostal Emanuel, Inc., SP-2020-0324C Motion by: Jennifer Bristol RATIONALE: WHEREAS, the Environmental Commission recognizes the applicant is requesting a variance to vary from LDC 25-8-261 to allow development of a portion of a driveway in the Critical Water Quality Zone to provide site access; WHEREAS, the Environmental Commission recognizes that staff recommends this variance, having determined the findings of fact have been met with conditions. Therefore, the Environmental Commission recommends the variance with the following: Staff Condition: 1. The applicant will provide bollards at appropriate locations adjacent to the drive and parking area to prevent vehicle parking off the pavement. VOTE 9-0 For: Bedford, Qureshi, Bristol, Ramberg, Guerrero, and Brimer Against: Scott, Thompson, and Barrett Bixler Abstain: None Recuse: None Absent: None Approved By:
Special Events Task Force November 2021 Meeting Minutes Wednesday, November 17, 2021 Permitting and Development Center - Third Floor, Room 3205 2: 00 p.m. - 4:00 p.m. Taskforce Members in Attendance: James Russell, Jeff Smith, Heath Riddles, Frances Thompson, Mandi Thomas, Ingrid Weigand, Laurel White Staff in Attendance: Sara Henry, Frances Hargrove, Jason Maurer, Kevin Parker, Mike Jones (APD), Robert Alvarado, Quentin Prior, Brain Oehler (AFD), Bill Manno, Brydan Summers, Brian Block, Iby Setzer Task Force Members Absent: Bobby Garza, Cindy Lo, Shelley Phillips, Dan Carroll, Staff Absent: Tony Hernandez, Bryan Walker Guests: Christian Flores, CBS Austin CALL TO ORDER: Co-Chair Russell called the taskforce to order at 4:10 p.m. 1. APPROVAL OF OCTOBER MINUTES: The taskforce unanimously approved the meeting minutes for October 2021. 2. STAFF BRIEFINGS A. Update on ACE reporting capabilities Mr. Summers presented on ACE reporting capabilities. ACE transitioned to the permitting system AMANDA (AB+C Portal) in 2019, the data available before this migration is limited. Mr. Summers presented on history of data and data limitations for Austin Center for Events. He shared process improvements in the works including being able to track how quickly ACE teams can perform reviews. He explained ACE is looking to tighten up performance measures so we can give stakeholders an assessment for how we are doing. It will take several years to standardize all the ACE departments, so this is a long-term process. Member Weigand explained that the taskforce is looking for post event data collection, Co-Chair Russell explained what they are looking for is something similar to what was implemented by the Parkland Taskforce, and would like to see this model extended beyond park events. Mr. Maurer suggested adding these core sections into the application process on the front end so that data can be collected systematically. Staff would need a clear understanding of the type of data requested from stakeholders to add it. It was determined to add this item to a future agenda for further discussion. Member Weigand requested for 3-1-1 to be able to track events by events. Ms. Henry explained that would not be possible and described the current 3-1-1 Special Events SR process which is in place to support event questions in general and support emergency response where needed. ACE is able respond to 3-1-1 calls in real time for on-site emergency or logistics management, as needed, as well as aggregate the data in …
