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Feb. 24, 2020

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SPECIAL EVENTS TASK FORCE February 24, 2020 2:30pm-4:30pm Conference Room Suite 1070 A/B One Texas Center 505 Barton Springs Road Austin, Texas TASK FORCE MEMBERS James Russell, (Mayor) Cindy Lo, (District 1) Bobby Garza, (District 2) Laurel White, (District 3) Shelley Philips, (District 4) Jeff Smith, (District 5) Heath Riddles, (District 6) Mandi Thomas, (District 7) Dan Carroll, (District 8) Ingrid Weigand, (District 9) Frances Thompson, (District 10) EX-OFFICIO MEMBERS Bill Manno, Corporate Special Events Brian Block, Economic Development Lt. Kelly Davenport, Austin Police Frances Hargrove, Austin Transportation Tony Hernandez, Development Services Elaine Garrett, Code Department Jason Maurer, Parks and Recreation Commander Kevin Parker, ATCEMS Captain Phil Mueller, Austin Fire Iby Setzer, Austin Resource Recovery Bryan Walker, Development Services CALL TO ORDER AGENDA CITIZEN COMMUNICATION The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. 1. APPROVAL OF MINUTES a. Discussion and action on minutes for the January 13, 2020 meeting. 2. OLD BUSINESS: DISCUSSION AND POSSIBLE ACTION a. Discussion and possible action on draft recommendations regarding special event load/capacity 3. NEW BUSINESS: DISCUSSION AND POSSIBLE ACTION a. Follow-up discussion with Austin Fire Department regarding special event load/capacity b. Report of results from data collection working group research c. Discussion and possible action on draft recommendations regarding special event notifications d. Discussion and possible action on revisions to list of draft recommendations 4. FUTURE ITEMS FROM TASK FORCE OR CITY STAFF NOTE- Future agenda items will NOT be discussed at the current meeting, but will be offered for possible briefing, discussion, and action at a FUTURE meeting. 5. ADJOURNMENT The task force may take up items in any order and may take action on any item except citizen’s communication. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Bill Manno, with the Corporate Special Events Office, at 512-974- 1000, for additional information; TTY users route through Relay Texas at 711. For more information on the Special Events Task Force, please contact Bill Manno at william.manno@austintexas.gov or by phone at 512-974-1000.

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Feb. 24, 2020

Backup original pdf

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SPECIAL EVENTS TASK FORCE MEETING MINUTES REGULAR MEETING Monday, January 13, 2020 January 13, 2020 2:00pm – 4:00pm One Texas Center ACE Conference Room 505 Barton Springs Road Austin, Texas 78701 The Special Events Task Force convened in a meeting on Monday, January 13, 2020 at 505 Barton Springs Road. SETF Members present: Cindy Lo, Dan Carroll, Ingrid Weigand, James Russell, Laurel White, Shelley Philips SETF Members not present: Bobby Garza, Frances Thompson, Heath Riddles, Jeff Smith, Mandi Thomas Staff in attendance: Bill Manno, Mike Jones, Frances Hargrove, Tony Hernandez, Iby Setzer, Leslie Tello, Alicia Dean, Brian Block, Jason Maurer CALL TO ORDER - Meeting called to order at 2:13pm by James Russell. CITIZEN COMMUNICATION - The first 10 speakers signed up prior to the meeting being called to order each will be allowed a three-minute allotment to address their concerns regarding items not posted on agenda. 1. APPROVAL OF MINUTES - Cindy Lo motioned to approve the minutes for the December 16th meeting and was seconded by Laurel White. 2. OLD BUSINESS - BRIEFING, DISCUSSION, AND POSSIBLE ACTION 3. NEW BUSINESS - BRIEFING, DISCUSSION, AND POSSIBLE ACTION a. Discussion and possible action on draft recommendations regarding special event load/capacity. No action taken 4. FUTURE ITEMS FROM TASK FORCE OR CITY STAFF. NOTE-Future agenda items will NOT be discussed at the current meeting, but will be offered for possible briefing, discussion, and action at a FUTURE meeting. 5. ADJOURNMENT - Meeting was adjourned at 3:42pm by Dan Carroll and was seconded by Cindy Lo. The task force may take up items in any order and may take action on any item except citizen’s communication. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Bill Manno, with the Corporate Special Events Office, at 512-974-1000, for additional information; TTY users route through Relay Texas at 711. For more information on the Special Events Task Force, please contact Bill Manno at william.manno@austintexas.gov or by phone at 512-974-1000.

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Jan. 13, 2020

Agenda original pdf

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SPECIAL EVENTS TASK FORCE January 13, 2020 2:00pm-4:00pm Austin Center for Events Conference Room Suite 1070 A/B One Texas Center 505 Barton Springs Road Austin, Texas TASK FORCE MEMBERS James Russell, (Mayor) Cindy Lo, (District 1) Bobby Garza, (District 2) Laurel White, (District 3) Shelley Philips, (District 4) Jeff Smith, (District 5) Heath Riddles, (District 6) Mandi Thomas, (District 7) Dan Carroll, (District 8) Ingrid Weigand, (District 9) Frances Thompson, (District 10) EX-OFFICIO MEMBERS Bill Manno, Corporate Special Events Brian Block, Economic Development Lt. Kelly Davenport, Austin Police Frances Hargrove, Austin Transportation Tony Hernandez, Development Services Elaine Garrett, Code Department Jason Maurer, Parks and Recreation Commander Kevin Parker, ATCEMS Captain Phil Mueller, Austin Fire Iby Setzer, Austin Resource Recovery Bryan Walker, Development Services AGENDA CALL TO ORDER CITIZEN COMMUNICATION The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. 1. APPROVAL OF MINUTES a. Discussion and action on minutes for the December 16, 2019 meeting. 2. OLD BUSINESS: BRIEFING, DISCUSSION, AND POSSIBLE ACTION 3. NEW BUSINESS: BRIEFING, DISCUSSION, AND POSSIBLE ACTION a. Discussion and possible action on draft recommendations regarding special event load/capacity 4. FUTURE ITEMS FROM TASK FORCE OR CITY STAFF NOTE- Future agenda items will NOT be discussed at the current meeting, but will be offered for possible briefing, discussion, and action at a FUTURE meeting. 5. ADJOURNMENT The task force may take up items in any order, and may take action on any item except citizen’s communication. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Bill Manno, with the Corporate Special Events Office, at 512-974- 1000, for additional information; TTY users route through Relay Texas at 711. For more information on the Special Events Task Force, please contact Bill Manno at william.manno@austintexas.gov or by phone at 512-974-1000.

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Jan. 13, 2020

Backup original pdf

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SPECIAL EVENTS TASK FORCE MEETING MINUTES Monday, December 16, 2019, REGULAR MEETING December 16, 2019 2:30pm – 4:30pm Austin City Hall Boards and Commissions Room 301 W.2nd St Austin, Texas 78701 The Special Events Task Force convened in a meeting on Monday, December 16, 2019 at 301 W. 2nd St. SETF Members present: Cindy Lo, Bobby Garza, Laurel White, Shelley Philips, Jeff Smith, Heath Riddles, Ingrid Weigand SETF Members not present: James Russell, Mandi Thomas, Dan Carroll, Shelley Phillips, Frances Thompson Staff in attendance: Bill Manno, Kelly Davenport, Frances Hargrove, Phil Mueller, Iby Setzer, Leslie Tello, Alicia Dean, Michael Suda, Gergo Perlaky A. CALL TO ORDER- Meeting called to order at 2:33pm by Jeff Smith. B. APPROVAL OF MINUTES- Jeff Smith motioned to approve the minutes for the November 18th meeting and was seconded by Ingrid Weignad. C. CITIZEN COMMUNICATION- The first 10 speakers signed up prior to the meeting being called to order each will be allowed a three-minute allotment to address their concerns regarding items not posted on agenda. D. OLD BUSINESS: BRIEFING, DISCUSSION, AND POSSIBLE ACTION- E. New BUSINESS: BRIEFING, DISCUSSION,AND POSSIBLE ACTION 1) Select group members for post-event reporting working groups. A work group was created with Ingrid Weigand, Cindy Lo and Jeff Smith. i. At a later meeting, the group will present recommendations to the SETF for additional information to be collected and reported. 2) Discussion and possible action on draft recommendations regarding Tiers and notifications. No action taken. F. FUTURE ITEMS from Task Force or City Staff. NOTE-Future agenda items will NOT be discussed at the current meeting, but will be offered for possible briefing, discussion, and action at a FUTURE meeting. G.ADJOURNMENT- Meeting was adjourned @4:04pm by Jeff Smith and was second by Cindy Lo. The task force may take up items in any order, and may take action on any item except citizen’s communication. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Bill Manno, with the Corporate Special Events Office, at 512-974-1000, for additional information; TTY users route through Relay Texas at 711. For more information on the Special Events Task Force, please contact …

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