Cultural Arts Funding Review Process Update ARTS COMMISSION JULY 18, 2022 Next steps 1-2 Months AAC + Community Big Picture Framework 3+ meetings 1-2 Months Arts Commission: Review & Voting Council Memo/Briefing 6 Weeks Thrive Application live Workshops Technical Assistance Working Group Approval Launch Guidelines Pre-Launch Contracting 3 Weeks AAC Guidelines Presentation (4/18) Revised Drafts Public (4/19) Feedback Form (4/19 - 5/10) Alignment with MED/HTD We are here! 2-3 Months Website/Portal Integration Community Navigators Panel Recruit/Equity Training 3 Months Evaluation/ Panels Council Approval Contracting Holistic Funding Ecosystem Nexus Nurture new and emerging applicants by funding creative public projects developed through community activation and/or collaboration. Elevate Creative and administrative expenses of cultural producers that amplify equity and prioritize inclusive programming. Thrive Focused investment to sustain and grow arts organizations that are deeply rooted in, and reflective of Austin’s diverse cultures. Pilot Program Thrive in Detail Goal Contract Term Type of Funding Who can apply? Selection Process Draft Total Available Funds Invest in diverse cultural institutions Flexible: Project/Operating (+Optional Networking/ Coaching/ Classes) 501(c) only with 5-year operating history in Austin Thrive 2 years Panel ~$3,000,000 Draft Award Amounts $80,000 - $150,000 Draft Number of Awardees 35 Scoring Criteria Maximum Points Thrive Scoring Categories Operations Cultural and Social Impact Mission and Key Constituencies History of Service Cultural Leadership Cultural Activities Relevance and Responsiveness Intersectionality Community Relationships Opportunity creation/ Community benefits Accessibility Cultural Institution Status 15 15 30 60 10 5 5 5 5 10 40 Panel Recruitment has begun! Learn more, Apply, Share: https://bit.ly/3OlqgBq Note: to be considered for the Thrive Panel, please apply by September 30th Panel Training Paid Training ($300) Multi-lingual; Videos and pdfs Three modules: ◦ Equity and Unconscious bias (including an Austin context and guided discussion) ◦ Panel Expectations, Program Guidelines, Rubrics, Cultural Tourism requirements ◦ Technical Training for using the portal system to score applications Application assignments after training Panel Composition + Selection Panels will include: Selection Process: • A mix of local and out of town panelists (including community members) • A mix of arts administrators and practicing arts professionals • A mix of artistic discipline expertise • Equity expertise • Community-based artistic practice expertise • Non-profit expertise • 1+ month before close of an application, staff will select a minimum of 15 potential panelists per panel • Secondary form (detailed experience, availability) • All panels will have an odd number of panelists • 7-9 candidates must …
Anderson Mill Road Regional Mobility AIPP Project Final Design AUSTIN ARTS COMMISSION JULY 18, 2022 Anderson Mill Road Regional Mobility Project Project Background Project Background Anderson Mill Road AIPP Artwork Goals •Address congestion and enhance safety. • Creates an interesting, safe and lively pedestrian and bicycle environment; • Improve level of service and reducing delay for vehicles traveling through the corridor. • Improving facilities for travelers utilizing alternate modes of transportation such as transit, bicycles and walking Project Goals • Conceptually connects the Anderson Mill Road Corridor; • Reflects the diverse and family atmosphere of the community; • • Integrates seamlessly into the construction of the corridor; Is made from durable and low maintenance materials; and • Enriches or adds to the depth/breadth of the City of Austin’s public art collection.
Colony Park Pool + Givens Park and Pool AIPP Projects Selection Process Recommendation M A R J O R I E F L A N AG A N , S TA F F J U LY 1 1 , 2 0 2 2 Colony Park Pool Project Background Pool located S of the District Park Main public access from Loyola Lane AIPP project Peace and Harmony by Tyson Davis located at District Park Area developed in the 70’s and 80’s Austin’s history of red-lining in the Eastern crescent Community need for aquatics facility for many years Amenities include: lap lane pool zero-entry activity pool (tot pool) • • • water slide • • • • • spray ground feature diving board gender-neutral bathhouse + family restrooms deck space training/party room + aquatic office space District 1 Colony Park Pool Project Goals Community feedback for the goals and locations was gathered via virtual meeting on 1/27/21, 4/28/21, approved on 5/17/21. Artist Budget: $135,000 Creates a colorful, family friendly experience that draws inspiration from the facility and its surroundings; Respects and is inclusive of the diversity of the Colony Park community; Integrates nearby icons from nature, the schools and/or peace; Is easily maintained and vandal resistant in an exterior environment; Is unique in its contribution to the depth/breadth of the City of Austin’s public art collection; and Is accessible physically and conceptually by visitors of all ages to the park. Colony Park Pool Possible artwork locations 1. Central parking area 2. Exiting the bathhouse/training 3. Far edge of lap pool near the slide Final art location is to be determined by artist in collaboration with community and City stakeholders 4 J u r y o Barbara Scott, Longtime Colony Park resident and o Rona Rougeheart, Visual Arts professional and D1 Community Activist Community member o Lindsay Bailey, Arts Enthusiast and D1 Community member o Mitzi Wright, Colony Park resident and D1 Community member o Scott Sinn, Project Manager, PARD, City of Austin o D’Anne Williams, Project Manager, PARD, City of Austin o Jodi Jay, Aquatics Supervisor, PARD, City of Austin o Greg Houston, Principal, Architect, Marmon Mok Architecture o Jacob Villanueva, AIPP Panel Liaison R E Q U E S T F O R Q U A L I F I C A T I O N S ARTIST ELIGIBILITY Open to local artists in the Pre-Qualified Artist Pool. APPLICATION PERIOD …
Corridor Construction Program Slaughter Lane Projects (2) Selection Process Recommendation ARTS COMMISSION JULY 18, 2022 Slaughter Lane o Districts 2, 5, & 8 Budget A: $63,000 (Barstow to Loop 1) o o o Budget B: $63,000 (Menchaca Rd to West of S. Congress) Character: o Rural roots o Once more of a quiet and secluded part of Austin o Much development over the years o Residential neighborhoods o Bustling shopping centers o Regarded by many as a utilitarian roadway o Possible artwork locations include: o Mary Moore Searight Dr. o Brandt Rd. Slaughter Lane Goals Jury and Advisors The goals of these opportunities are to select an artist, in collaboration with project stakeholders and City staff, who will design artwork that: • Helps connect people to nature; • Supports the vitality of the small business community; • Encourages participation of families and youths; • Integrates seamlessly into the construction of the corridor; • Enhances the dialogue surrounding mobility and the experience of pedestrian, car, and bike travelers; Is made from durable and low maintenance materials; and • • Enriches or adds to the depth/breadth of the City of Austin’s public art collection. Jury: Armin Salek, Former Akin High School Teacher Dawn Hewitt, Lady Bird Johnson Wildflower Center Tara Barton, Scientific Journal Manager, Writer/Editor, and Resident Jaime Castillo, District 2 Arts Commissioner Kathleen Rubin, Corridor Program Office Request for Qualifications Open to artists in the Corridor Construction Artist Pool. • Opt-in period open 07/16/21 to 08/03/21 Artist Information Meeting 07/22/21 • Jury + advisors review applications 06/21/22 • Project Goals & Selection Process Corridor| Slaughter Lane Corridor Pool (114) Corridor Pool Slaughter Opt- In (32)* Slaughter Opt-In (32)* Slaughter Finalists (4) Slaughter Finalists 16 13 2 1 2 15 42 23 47 44 2 21 Hispanic Black Asian Arabic Native American Mixed Race White Unknown Male Female Gender Queer Unknown Demographics 14% 11% 2% 1% 2% 13% 37% 20% 41% 39% 2% 18% 6 1 0 0 0 4 15 6 17 13 0 2 19% 3% 0% 0% 0% 13% 47% 19% 53% 41% 0% 6% 1 0 0 0 0 0 2 1 1 3 0 0 25% 0% 0% 0% 0% 0% 50% 25% 25% 75% 0% 0% *Note: 32 total artists opted-into this call. 5 artists were deemed ineligible due to being under contract with AIPP for a permanent commission. 4 of these artists self- …
Corridor Construction Program Spicewood Springs Road AIPP Project Selection Process Recommendation AUSTIN ARTS COMMISSION JULY 18, 2022 What’s happening at Spicewood Springs Road? Approximately $17 million in 2016 regional Mobility Bond funds was dedicated to Spicewood Springs Road from Mesa Drive to Loop 360. The stated goal of 2016 Mobility Bond projects is to address congestion and enhance safety. AIPP Spicewood Springs Road Regional Mobility Project Artwork Budget: $182,000 Project Summary The City of Austin Art in Public Places (AIPP) program of the Cultural Arts Division, Economic Development Department seeks to commission a permanent exterior public artwork that integrates with the natural beauty of the Spicewood Springs Road corridor. AIPP Spicewood Springs Road Regional Mobility Project District: 10 Project Location AIPP Spicewood Springs Road Regional Mobility Project District: 10 P R O J E C T G O A L S The goals of each opportunity are to select artists, in collaboration with project stakeholders and City staff, who will design artwork that: R E Q U E S T F O R Q U A L I F I C A T I O N S ▪ Respects wildlife and integrates with the natural beauty of the corridor ▪ Is safe to people and animals, easily maintained, and vandal- resistant in an exterior environment ▪ Aligns with the character of the community and human history of the site ▪ Enhances public space while seamlessly integrating with the corridor construction ▪ Contributes to the depth and breadth of the City of Austin’s public art collection. ARTIST ELIGIBILITY Open to artists in the Corridor Construction Artist Pool. Two applications not meeting eligibility criteria were withdrawn from consideration. APPLICATION PERIOD ▪ Opt-in period 2/1/22 to 2/17/22 ▪ Artist Information Meeting 2/9/22 ▪ 39 Artists opted-in (37 eligible) SELECTION CRITERIA ▪ Artistic merit and technical expertise; ▪ Ability to engage the community in which the artwork is being proposed; and ▪ Demonstrated success completing works of art AIPP Spicewood Springs Road Regional Mobility Project District: 10 Corridor| Spicewood Springs Road Applicant Demographics Corridor Pool (114) Corridor Pool Spicewood Opt-In Spicewood Finalists Spicewood Opt-In (37) Spicewood Finalists (3) Hispanic Black Asian Arabic Native American Mixed Race White Unknown Male Only Female or Team w/ Female Gender Queer Unknown 16 13 2 1 2 15 42 23 47 44 2 21 14% 11% 2% 1% 2% 13% 37% 20% 41% 39% 2% 18% 6 3 …
AIPP Panel Re-appointment ARTS COMMISSION MEETING J Muzacz, AIPP Panel Artist • Austin based visual artist • Art in Public Places Panel, 2020 • Passionate educator creating hands on art experiences • Muralist, mosaicist, community art advocate
ARTS COMMISION Butler Trail Arts + Culture Plan Progress July 28, 2022 Engagement - In Progress ● Common Waters Event Held May 14 ● Completed on-line survey & intercept interviews ● Next Engagement Event Fall 2022 E N I L E M T I Research and Analysis ● Near Completion Next Up - Plan Development ● August Start Event Day Collaborations with: PARD Zilker Vision Plan & WPD Rain to River Future Front X Sustain the Mag Art Spark/Body Shift Local Artist Team - Rejina Thomas, Ruben Esquivel & Taylor Davis S R E T A W N O M M O C T U O B A Common Waters is a celebration of community exploration in co-creating an art installation to inform The Trail Foundation’s Art + Culture Plan. The project explores the intersection of art, activism, environment and community while highlighting the beauty and demonstrating importance of Lady Bird Lake, our city’s life line. S R E T A W N O M M O C The wetland is comprised of two components: ● ● the wetland mat a natural sculpture that takes the shape of a nest. ○ Dried invasive bamboo, symbolizes, the rapidly spreading change that the city faces today. Floating wetlands are a way of harnessing the filtering action of nature and bring it to urban waterways, like Lady Bird Lake. Seven native species were planted and as they grow, the roots of these plants will create surfaces for microbial action to breakdown the excess nutrients and contaminants in the lake. S R E T A W N O M M O C Nests are symbols of safety, home, and protection. This nest serves as the ephemeral shelter for a floating wetland of native plants that are designed to filter and clean toxins from the lake. Similarly, when we protect the native Brown and Black communities of Austin, who have been the backbone of cultural creation for generations, we can also begin to clean the toxins of our city’s ancestral trauma. Common Waters is a reminder that Lady Bird Lake is an essential part of our city’s identity and how we can come together as a community to protect it for future generations. The natural world puts many demands on a built structure. ● ● Engineers worked out an anchoring system, to keep the wetlands from being swept away in the strong currents that occur …
Redevelopment and Expansion History Project Proof of Concept Project Considerations Project Financing Hilton Bond Indenture and RFQ Release Next Steps June 10, 2021- Request for Council approval of the Construction Manager at Risk (CMR) Methodology Allows the Convention Center team to release RFQ and RFP for architect/design work and the Construction Manager, respectively, with notification to Council prior to release June 10, 2021- Council Resolution 20210610-096 City Council affirms its commitment to the planning principles documented in Resolution No. 20190523-029, the Palm District Planning Initiative and provides guidance for design elements and direction to be included in the Request for Qualifications (RFQ) for architecture/engineering services for redevelopment and expansion The new Center will be a larger, more efficient facility within a smaller footprint, and the project will deliver an active, community-friendly event facility that enhances the culturally rich fabric of the Palm District Rentable Square Footage Current Space (sq. ft.) Master Plan Target (sq. ft.) Proof of Concept (sq. ft.) Meeting Space 65,000 120,000 – 140,000 Exhibit Space 247,000 450,000 Multipurpose Space* Ballroom Space 64,000 100,000 – 120,000 152,000 372,000 100,000 85,000 Total 376,000 670,000-710,000 709,000 *Multipurpose Space will bring Exhibit space in line with Master Plan Source: HVS Existing Site Barrier between east and west No ground level public interaction Low density No green space Inadequate space for event demand Overview Reaches target size with a vertical approach Integrated redevelopment with adjacent community investments (Project Connect, Palm District) Economically beneficial to the City Larger facility, smaller footprint Exhibit halls and loading docks underground Allows for P3 development on the site 2nd and 3rd street reopened to multi-modal traffic, reconnecting east and west Public Benefits Bringing the local community back Expansive green space at street level Integration with CapMetro’s Project Connect Blue Line and Palm District initiative Street grid reopened and connected east and west P3 development Substantial retail opportunities at ground level Community space along Red River Project construction and operations remain fully funded through the Convention Center allocation of Hotel Occupancy Tax (HOT), 2% expansion HOT, and Convention Center revenues. Funding model developed in conjunction with City finance team and outside financial advisors The Convention Center Expansion Team and consultants have finalized the RFQ and continues to make progress on the many remaining facets of the …
Implementing inclusive and equitable public development services as a non-profit partner to the City of Austin Cultural Trust Update Austin Economic Development Corporation 18 July 2022 – Music Commission AEDC BOARD & TEAM Standing Committees • Executive • Governance • Finance • Strategic Planning • Real Estate Project Committees: • Cultural Trust Advisory Committee • Urban Renewal Board Partnership Working Group • + future projects Overview • Cultural Trust program administration was identified by City Council in our June 2021 Interlocal Agreement, Addenda 4 & 5 Theater • Structure of Request for Proposals developed based on type of funds Culture available, as well as based on input from 2020 RFI, and 2019-20 joint working group recommendations Dance • This is a unique and new process—it is not a grant program, it is a real Music estate investment program. • The process has provided great insight into the needs of the New, No Location culture/music/arts ecosystem, and that data will be communicated to help inform future resources/funding. Real estate/space is just one aspect to what supports an organization to thrive. Visual Arts Austin EDC Cultural Trust | 3 Cultural Trust Funds Available 12 M Creative Spaces Bond Fund • Acquisition & Development • Publicly accessible 2.4 M HOT Iconic Venue • Acquisition, development, and means necessary to secure the space • Requires ‘Tourism’ function • May require ‘Historic Zoning’ to provide property tax relief 2.5 M COA Budget – Iconic Venue • 15 M total over many years • More flexible than HOT funds Additional funds to leverage public funds: • Loans-traditional • Loans-CDFI • Social impact investments • Grants • CDBG funds • [AHFC/LITC] • [NMTc] Austin EDC Cultural Trust | 4 Efforts To Date Request for Proposal: Nov 2021-March 2022 Website program page-updated weekly Office Hours § Approximately 30+ hours Learning Hours/Open Sessions § 9 Presentations & Videos § 225 Views of Videos Direct Outreach and Reminders § Group emails (500+ distribution) § Newsletter inclusion § Commission Announcements § Direct emails (recruiting) § Word of mouth Cultural Trust - RFP Evaluation Criteria Existing Venue 70% Business Capacity: Financial Capacity Operating Capacity Respondent Experience/Mgmt Team Site Control Clustering/Visibility 30% Policy Alignment: Diversity Equity & Inclusion Community Impact New Venue 35% Business Capacity: Financial Capacity Operating Capacity Clustering/Visibility 65% Policy Alignment: Diversity Equity & Inclusion Community Impact Austin EDC Cultural Trust | 6 This Process Program alignment Feasible deal structure-legal projects …
ELECTRIC UTILITY COMMISSION SPECIAL CALLED MEETING MINUTES MONDAY, JULY 18, 2022 The Electric Utility Commission convened in a Special Called meeting on Monday, July 18, 2022, at 4815 Mueller Blvd in Austin, Texas. Chair Hopkins called the Electric Utility Commission Meeting to order at 6:05 p.m. Board Members/Commissioners in Attendance: Marty Hopkins, Chair; Marshall Bowen, Randy Chapman; Makenna Jonker; Cyrus Reed; Kay Trostle Board Members/Commissioners in Attendance Remotely: Dave Tuttle, Vice Chair; Cary Ferchill; Karen Hadden PUBLIC COMMUNICATION: GENERAL There were no speakers. APPROVAL OF MINUTES 1. Approve the minutes of the ELECTRIC UTILITY COMMISSION REGULAR MEETINGS on May 9, 2022 and June 13, 2022. The minutes from the meeting of 05/09/2022 were approved on Commissioner Trostle’s motion, Commissioner Chapman’s second on a 9-0 vote with Commissioner Funkhauser absent and one vacancy. The minutes from the meeting of 06/13/2022 were approved as amended on Commissioner Trostle’s motion, Commissioner Chapman’s second on a 9-0 vote with Commissioner Funkhauser absent and one vacancy. The amendments were: (Commissioner Jonker abstained from Item 7b.) STAFF BRIEFINGS 2. Staff briefing regarding an update on the Austin Energy Resiliency as a Service (RaaS) Program Development by Erika Bierschbach, Vice President of Market Operations & Resource Planning. The presentation was made by Erika Bierschbach, Vice President of Market Operations & Resource Planning. 1 DISCUSSION AND POSSIBLE ACTION ON RECOMMENDATIONS The motion to approve recommendations 3-9 and 11-16 was approved on Commissioner Ferchill’s motion, Commissioner Trostle’s second on a (9-0) vote with Commissioner Funkahuser absent and one vacancy. The motion to approve recommendation 10 was approved on Commissioner Reed’s motion, Commissioner Jonker’s second on a (7-0-1) vote with Commissioner Hadden abstaining, Commissioner Chapman off the dais, Commissioner Funkahuser absent and one vacancy. 3. Recommend approval to authorize negotiation and execution of a contract with Butler & Land Technologies, LLC to provide online substation battery monitoring systems, for a term of 5 years in an amount not to exceed $1,000,000. 4. Recommend approval to authorize an amendment to an existing contract with Mitsubishi Electric Power Products Inc D/B/A Mitsubishi Electric Power Products for continued gas- insulated switchgear and related services to increase the amount by $850,000, for a revised total contract amount not to exceed $7,650,000. 5. Recommend approval to authorize negotiation and execution of a contract with Techline Inc to provide remote streetlight monitoring, for a term of 5 years in an amount not to exceed $3,800,000. 6. …
Austin-Travis County Food Policy Board MEETING MINUTES July 18th, 2022 The Austin-Travis County Food Policy Board (ATCFPB) convened a ‘Special Called Meeting’ on Monday July 18th at the City of Austin Permitting and Development Center, 6310 Wilhelmina Delco Dr, Room 2301, Austin, TX 78752. Some members attended remotely. Board Members in Attendance: Andrea Abel, Joi Chevalier, Frances Deviney, Kacey Hanson, Cecilia Hogan, Sharon Mays, Rosamaria Murillo, Adrian Lipscombe, Lisa Barden Board Members Absent: Karen Magid, Emily De Maria, Errol Schweizer Staff in Attendance: Edwin Marty, Sergio Torres, Emily Ackland CALL TO ORDER Board Chair Sharon Mays called the meeting to order at 6:07 p.m. PUBLIC COMMUNICATION: none 1. APPROVAL OF MINUTES FROM JUNE MEETING Board Member Joi Chevalier motioned to approve the meeting minutes with Board Member Sharon Mays seconding the motion. Passed on a 9-0 vote. 2. DISCUSSION ITEMS a. Board Infrastructure & Protocol i. Review board members’ meetings with City and County officials i. Frances Deviney met with City Council Member Fuentes b. Review prior board recommendations and discuss City and County budgets i. College Food Access Program Update: Funding has gone to the Central Texas Food Bank, and they will release an RFP for each college campus. This would go in tandem with resources offered by the food bank. ii. Good Food Purchasing Program: Chair of working group to report back at the next Board meeting. iii. Food Planning: i. Discussion regarding the Equity Toolkit and structure for the Food Ambassador Program. OoS looking to start work with the consultant in August to co-create a work plan. CAC will be selected in September then issue areas will be determined. CAC and Consultants will help co-create an equity tool for the process (essentially an equity lens to evaluate recommendations). c. Community engagement i. Update on Good Work Austin and concern regarding CoA wage increase and its possible consequences on the local market. Especially regarding small independent food businesses unable to compete with such wage increase. ii. ATCFPB to create a statement to the city to express its concern for food industry workers and small businesses owners. Discuss the role the ATCFPB plays on this topic and how they can work on the labor issue for the food sector. iii. Considering attending community budget community calls and getting clarity on whether the wage increase includes contractors pay as well. d. Board vacancies and appointments e. Discuss Annual Internal Review …
ARTS COMMISSION MEETING MINUTES July 18, 2022 ARTS COMMISSION REGULAR MEETING MINUTES July 18, 2022 The Arts Commission convened in a Regular Meeting on July 18, 2022, at Austin City Hall, Board & Commissions Room at 301 W 2nd Street in Austin, Texas. Chair Zisman called the Arts Commission Meeting to order at 6:06 PM Board Members/Commissioners in Attendance: Celina Zisman - Chair, Jaime Castillo, Acia Gray, Michelle Polgar Board Members/Commissioners in Attendance Remotely: Heidi Schmalbach - Vice Chair, Amy Mok, Rick Van Dyke PUBLIC COMMUNICATION: GENERAL Natalie Earhart and Zachary Zulch of Almost Real Things introduced themselves and gave a preview of what they will discuss at next month’s meeting. Luis Ordaz of ProyectoTeatro offering to join a Working Group regarding a situation at the Emma S. Barrientos Mexican American Cultural Center. APPROVAL OF MINUTES Approve the minutes of the Arts Commission Special Called Meeting on June 29, 2022. The minutes from the meeting of June 29, 2022 were approved with updates on Commissioner Polgar’s motion, Commissioner Gray’s second on a 7-0 vote with Commissioners Barnes, Flores, Garza, and Keeton absent. DISCUSSION ITEMS Discussion of Chair’s Report regarding Creative Sector Momentum by Chair Zisman A report was made by Chair Zisman. Discussion of the Art in Public Places Liaison Report by Commissioner Gray A report was made by Commissioner Gray. Discussion of the Austin Economic Development Corporation/Cultural Trust Advisory Committee by Austin Economic Development Corporation Board Member Carl Settles A presentation was made by Board Member Settles. Discussion of the Downtown Commission by Commissioner Mok A report was made by Commissioner Mok. Presentation by Miriam Conner regarding Common Waters 1 1. 2. 3. 4. 5. 6. ARTS COMMISSION MEETING MINUTES July 18, 2022 A presentation on the Trail Foundation and Common Waters was made by Heidi Anderson, Charlotte Tonsor, and artist Taylor Davis. Presentation by Caitlyn Ryan of Stream Realty regarding 6th Street redevelopment and possible demolition of venue spaces in downtown entertainment districts No presentation. Presentation by Katy Zamesnik, Austin Convention Center Department Chief Administrative Officer, regarding Convention Center Expansion A presentation on Convention Center Expansion was made by Convention Center Director Trisha Tatro and Chief Administrative Officer Katy Zamesnik. Presentation by Anne Gatling Haynes, Austin Economic Development Corporation Chief Transaction Officer, regarding Updates within the Austin Economic Development Corporation A presentation on updates within the Austin Economic Development Corporation was made by Chief Transaction Officer Anne Gatling …
1. REGULAR CALLED MEETING of the DOWNTOWN AUSTIN COMMUNITY COURT ADVISORY BOARD JULY 15, 2022 AT 8:00AM ONE TEXAS CENTER, STE 125, TRAINING CONFERENCE ROOM 505 BARTON SPRINGS RD AUSTIN, TEXAS 78704 Some members of the BOARD/COMMISSION may be participating by videoconference. Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Edna Staniszewski at edna.staniszewski@austintexas.gov or at (512) 974-1260. CURRENT BOARD MEMBERS/COMMISSIONERS: Lea Downey Gallatin, Chair Darilynn Cardona-Beiler, Vice Chair Kate Garza Kergin Bedell Nicole Golden Jason English Jocelyn Schwartz CALL TO ORDER PUBLIC COMMUNICATION: GENERAL AGENDA The first 5 (five) speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES the minutes of Approve ADVISORY BOARD REGULAR MEETING on MAY 20, 2022. the DOWNTOWN AUSTIN COMMUNITY COURT AUSTIN HOMELESSNESS SYSTEM FEEDBACK Individuals sharing first-hand account regarding their experiences being served through Austin’s homelessness system. Speakers signed up prior to the meeting being called to order will be allowed a three-minute allotment to provide their feedback to the Board. DISCUSSION ITEMS Update on the project progress of Downtown Austin Community Court geographic service area (GSA)/ and adjudicated offenses analysis – Lauren Stott, DACC Business Process Specialist Status of DACC operations, any new trends noticed. Downey Gallatin/ Cardona-Beiler) – Pete Valdez, Court Administrator, Downtown Austin Community Court (DACC) 2. 3. 4. a. Homeless Services b. Court Services c. Community Services d. General DACC Updates DISCUSSION AND ACTION ITEMS Annual Internal Review Report 5. FUTURE AGENDA ITEMS 6. 7. Update on Intensive Case Management program evaluation project Update on homelessness mapping initiative ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Edna Staniszewski at Downtown Austin Community Court, at (512) 974-1260), for additional information; TTY users route through Relay Texas …
REGULAR MEETING OF THE PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE JULY 15, 2022 – 10:00 AM BRITTON, DURST, HOWARD AND SPENCE BUILDING 1183 CHESTNUT AVE AUSTIN, TEXAS 78702 Some members of the committee may be participating by videoconference. Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Tim Dombeck, (512) 974-6716, tim.dombeck@austintexas.gov CURRENT COMMITTEE MEMBERS: Anna L. Di Carlo (D-2), Chair Nina Rinaldi (D-1) Nancy Barnard (D-7) CALL TO ORDER PUBLIC COMMUNICATION: GENERAL AGENDA Dawn Lewis (D-10) VACANT Laura Cottam Sajbel (D-9), Ex-Officio The first ten speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES Approve the minutes of the Parks and Recreation Board Contracts and Concessions Committee on June 17, 2022. STAFF BRIEFINGS Staff briefing regarding a contract between the City of Austin and Houston-Tillotson University for a Lake Capacity Study for Lady Bird Lake. (SD23 Strategies: Economic Opportunity & Affordability, Health & Environment, Safety, Govt that Works for All; PARD Long Range Strategies: Relief from Urban Life, Urban Public Spaces, Park Access for All). Presenter(s): Patricia Rossett, Business Process Consultant, Parks and Recreation Department. 1. 2. DISCUSSION AND ACTION ITEMS 3. Presentation, discussion and possible action on a recommendation to the Parks and Recreation Board to recommend that City Council authorize the negotiation and execution of an interlocal agreement with the Lower Colorado River Authority for the installation, maintenance, and replacement of buoys to assist boaters in recognizing hazards on Lake Austin, Lady Bird Lake, Decker Lake, and the area surrounding Handcox Water Treatment Plan on Lake Travis. (SD23 Strategies: Health & Environment, Safety, Govt that Works for All; PARD Long Range Strategies: Relief from Urban Life, Operation Efficiency, Park Access for All). Presenter(s): Gabrielle Restive, Contract Management Specialist IV and Amanda Ross, Division Manager, Parks and Recreation Department. 4. Discussion and possible action on a recommendation for Council to issue direction on the sale of alcohol within parks. (Sponsors: Di Carlo, Rinaldi, Lewis) DISCUSSION ITEMS 5. Discussion on the monthly …
PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE FRIDAY, JUNE 17, 2022 – 10:00 AM MINUTES The Contracts and Concessions Committee convened in a regularly called meeting on Friday, June 17, 2022, at 1183 Chestnut Avenue in Austin, TX. Chair Di Carlo called the meeting to order at 10:12 AM. Board Members in attendance: Anna Di Carlo, Nancy Barnard, Nina Rinaldi, Dawn Lewis (WebEx). Board Members absent: Laura Cottam Sajbel (Ex-Officio). PUBLIC COMMUNICATION: GENERAL None A. APPROVAL OF MINUTES Board Member Rinaldi made a motion to approve the minutes of the Parks and Recreation Board Contracts and Concessions Committee regular of April 15, 2022. Chair Di Carlo seconded the motion. The motion passed on a vote of 4-0 with one vacancy. B. NEW BUSINESS: PRESENTATION, DISCUSSION AND POSSIBLE ACTION ITEMS 1. Discussion and possible action regarding the City of Austin’s Contract with C3 Concerts for the Austin City Limits Music Festival. Board Members discussed this item and staff answered questions. No action was taken on this item. 2. Discussion and possible action regarding researching guidelines and creating recommendations for City Council on alcohol sales in public parks and other parkland facilities. Chair Di Carlo made a motion to refer a draft recommendation on alcohol sales in public parks and other parkland facilities to the Parks and Recreation Board. Board Member Barnard seconded the motion. The motion passed on a vote of 3-1 with Page 1 of 2 Board Members Di Carlo, Barnard and Lewis voting in favor, Board Member Rinaldi voting against and one vacancy. C. MONTHLY REPORT ON NEW AND ONGOING CONTRACT DEVELOPMENT Staff gave a presentation and answered questions. No action was taken on this item. D. FUTURE AGENDA ITEMS Lewis – Contract intentions, parameters and limitations (memo). Chair Di Carlo adjourned the meeting at 11:12 AM. Page 2 of 2
UPDATE ON CONTRACT BETWEEN THE CITY OF AUSTIN AND HUSTON- TILLOTSON UNIVERSITY FOR LADY BIRD LAKE CAPACITY STUDY JULY 15, 2022 PRESENTER: PATRICIA ROSSETT Background Information: Parks and Recreation Board and Environmental Commission Annual Concession Report Recommendations: Page 1 of 5 UPDATE ON CONTRACT BETWEEN THE CITY OF AUSTIN AND HUSTON- TILLOTSON UNIVERSITY FOR LADY BIRD LAKE CAPACITY STUDY JULY 15, 2022 PRESENTER: PATRICIA ROSSETT In response to Parks and Recreation Board and Environmental Commission recommendations received as part of the Annual Concession Report, PARD staff has contracted with Huston- Tillotson University (HTU), specifically the Business Administration, Natural Sciences, and Environmental Justice departments, to conduct a Lake Capacity Study. HTU is the most qualified vendor to conduct the study and report its findings because: The university has an Environmental Justice (EJ) program and major, making it the only undergraduate institution in Central Texas to offer this degree at the undergraduate level. The faculty, in the EJ program, are thus uniquely qualified to conduct an environmental assessment integrated with an environmental justice analysis. This perspective is critical to the lake capacity study for several reasons. o First, environmental justice addresses the human consequences of environmental issues and how these often disproportionately impact systematically marginalized communities. This perspective mirrors a multi-lens approach to lake capacity, which must consider environmental, economic, and human parameters to understand capacity and impact. o Second, the economic assessments must similarly be anchored in an appreciation for the systemic factors that can lead to disproportionate economic impacts for vendors and consumers that ultimately impact opportunity and access. o In addition, HTU is a highly collaborative liberal arts institution that applies a multidisciplinary approach to student instruction and research. Agreement Overview The purpose of this contract is to work collaboratively with HTU to define lake capacity, determine the capacity of Lady Bird Lake (LBL) based on this definition, to make recommendations regarding safe recreational use of the lake and to report on current and future environmental impact of watercraft recreational activities on LBL. The study will include: Environmental Study – For example, students and faculty will collect and analyze water samples before, during, and after a peak-use period for standard water quality metrics and algal toxins. Vendor and Stakeholder Study – HTU will survey current watercraft vendors, both PARD and non-PARD concessions, to craft inventory, usage patterns, usage distribution, customer profile and growth plans/concerns. …
INTERLOCAL COOPERATION AGREEMENT BETWEEN THE CITY OF AUSTIN AND THE LOWER COLORADO RIVER AUTHORITY REGARDING BUOYS AT LAKE AUSTIN, LADY BIRD LAKE, DECKER LAKE, AND THE AREA SURROUNDING HANDCOX WATER TREATMENT PLANT ON LAKE TRAVIS Agreement Overview: City of Austin agrees to work with the Lower Colorado River Authority (LCRA) to install, maintain, and replace buoys, signs, cables and/or markers and appurtenances (Buoys) to assist boaters in recognizing hazards associated with Lake Austin, Lady Bird Lake, Decker Lake, and the area surrounding Handcox Water Treatment Plant on Lake Travis. What is the Purpose of the Agreement? Following major renovations to Tom Miller Dam in 2005, the City entered into an agreement with LCRA on July 26, 2007, for Buoy installation and maintenance to alert boaters to the hazards associated with the floodgates and spillway of Tom Miller Dam. On July 16, 2013, this agreement was amended to incorporate the City’s water treatment plants and other improvements abutting or adjacent to bodies of water within the City of Austin's controlling jurisdiction, including all of Lake Austin, Lady Bird Lake, Decker Lake, and the area surrounding Handcox Water Treatment Plant on Lake Travis. This agreement is set to expire on December 30, 2022. The proposed interlocal agreement between the City and LCRA will replace the expiring agreement. What is the Required Reciprocity from each Governmental Agency? LCRA Services to be Provided and Deliverables • LCRA will work with the City to mutually determine the location, type, number, and anchoring of the Buoys. • LCRA will work with the City to establish processes and procedures for the purchase and installation of Buoys in the aforementioned waterways. • LCRA will provide all labor and equipment for Buoy installation. • LCRA agrees to use best efforts to maintain, repair, or replace damaged Buoys subject to staffing, funding, and water and weather conditions. • LCRA agrees to mutually loan equipment to the City for purposes of the agreement. City of Austin Deliverables • City’s Contract Manager will work with LCRA to mutually determine the location, type, number, and anchoring of the Buoys. • City will work with LCRA to establish processes and procedures for the purchase and installation of Buoys in the aforementioned waterways. Page 1 of 2 INTERLOCAL COOPERATION AGREEMENT BETWEEN THE CITY OF AUSTIN AND THE LOWER COLORADO RIVER AUTHORITY REGARDING BUOYS AT LAKE AUSTIN, LADY BIRD LAKE, DECKER LAKE, AND THE AREA SURROUNDING …
BOARD/COMMISSION RECOMMENDATION (Parks and Recreation Board) Recommendation Number: (YYYYMMDD-XXX): Alcohol Sales in Parks WHEREAS, city code prohibits the sale, possession, and consumption of alcoholic beverages within a public recreation area; and WHEREAS, city code permits alcoholic beverages in the spectating area of Krieg and Havins Softball Complexes, at a golf course, in a campsite, which is reserved for a specific person or event, or when an approval authorizes the possession, sale, or consumption by a person or for an event at a public recreation area; and WHEREAS, food and beverage vendors at city parks are requesting conditional use permits to allow for permanent alcohol sales; and WHEREAS, there is no guidance from City Council or other city departments on the proper restrictions or considerations for permanent alcohol sales on public park property; and WHEREAS, the site location of vendors requesting permission to sell alcoholic beverages could be close to designated children’s areas, bodies of water, or other recreation sites which could pose a safety hazard; and WHEREAS, alcohol sales on city property could necessitate increased staffing within the Parks and Recreation Department, Austin Police Department, or other city departments. NOW, THEREFORE, BE IT RESOLVED that the Parks and Recreation Board encourages the Austin City Council to direct the Parks and Recreation Department in prohibiting or permitting alcoholic beverage sales by vendors within public recreation areas through updating city code to provide guidance and parameters. Date of Approval: _____________________________ Record of the vote: (Unanimous on a 7-0 vote, 4-3 vote with names of those voting no listed) Attest: _____________________________________________ (Staff or board member can sign)
Parks and Recreation Department Contracts Under Development Concessions and Contracts Committee Jul-22 Phase P/D NCP NA S / NS NS CCC Nov-21 PARB Nov-21 Council Dec-21 P/D NA NS Jul-22 Jul-22 Sep-22 Contract/Project Interlocal Agreement between the City of Austin and AISD for Use of Athletic Fields Contract Type Interlocal Agreement Interlocal Agreement between the City of Austin and Lower Colorado River Authority (LCRA) Regarding Installation of Buoys Interlocal Agreement Recreation Management System Software Services P/D NA S Apr-23 Apr-23 May-23 P/D - Planning & Development LEGEND A - Advertised E - Evaluation N - Negotiation NS - Non-Solicited S - Solicited NCP - No Contact Period in Effect NA - Not Applicable 6/28/2022 Notes This agreement would allow AISD the annual use of Parque Zaragoza Recreation Center softball field and Delores Duffie Recreation Center softball field for girls' fast pitch softball and boys' baseball from January 1- May 31 each year for the duration of the agreement. This agreement is pending AISD Board of Trustees approval. This is an agreement with LCRA for the installation of buoys at Lake Austin, Lady Bird Lake, Decker Lake, and the area surrounding Water Treatment Plant #4 on Lake Travis. This agreement will replace the current agreement expiring on December 30, 2022. Per the agreement, PARD and LCRA agree to mutually determine locations and number of buoys needed at each identified location. LCRA will purchase and install buoys with PARD reimbursing LCRA for materials and labor. The contract with the current vendor, Vermont Systems (RecTrac), for recreation management software, expires in September 2022. PARD, with the assistance of the Communications and Technology Management Department (CTM), published a Request for Information (RFI) to survey current technology solutions in the Recreation Management Industry. PARD/CTM received three responses and conducted vendor question and answer sessions and vendor system demonstrations, along with meetings with current user organizations, between September and October 2021. Based on information gathered, PARD will work with CTM to establish a scope of work (SOW) and conduct a formal solicitation for a future Recreation Management Software System. As CTM is the principal information technology department that focuses on the delivery and operations of vital IT infrastructure network and telecommunications services for the City, they will facilitate the competitive solicitation process. This includes establishing a CTM project manager and creating a timeline for the solicitation process. CTM project manager assignment and timeline for PARD are …
