PARKS AND RECREATION BOARD MEETING MINUTES AUGUST 22, 2022 PARKS AND RECREATION BOARD REGULAR MEETING MINUTES AUGUST 22, 2022 The PARKS AND RECREATION BOARD convened in a REGULAR meeting on AUGUST 22, 2022, at 301 W. 2ND STREET in Austin, Texas. Chair Cottam Sajbel called the PARKS AND RECREATION BOARD Meeting to order at 6:03 p.m. Board Members/Commissioners in Attendance: Laura Cottam Sajbel, Sarah Faust Board Members/Commissioners in Attendance Remotely: Nancy Barnard, Richard DePalma, Anna Di Carlo, Kathryn Flowers, Dawn Lewis, Patrick Moore, Kimberly Taylor. PUBLIC COMMUNICATION: GENERAL Wendy Todd – Statesman PUD David Todd – Blunn Creek Partnership Garrett Nick – Statesman PUD and off leash issues William Maise – Butler Pitch & Putt Scott Cobb – Barton Springs Lifeguard Kevin Reinis – Austin Rowing Club Karen Carter – Butler Pitch & Putt APPROVAL OF MINUTES Approve the minutes of the Parks and Recreation Board Regular Meeting on July 25, 2022. The minutes from the meeting of July 25, 2022 were approved on Vice Chair Faust’s motion, motion, Board Member Lewis’ second on a 9-0 vote. Board Members Hugman and Rinaldi absent. STAFF BRIEFINGS Staff briefing on Parks and Recreation Department Community Engagement Events, Planning Updates, Development Updates, Maintenance Updates, Program Updates and Administrative updates. Kimberly McNeeley, Director, Parks and Recreation Department provided a briefing and answered questions. 1. 2. 1 PARKS AND RECREATION BOARD MEETING MINUTES AUGUST 22, 2022 DISCUSSION AND ACTION ITEMS Discussion and possible action regarding a recommendation from the Off-Leash Dog working group. Board Members discussed this item. The motion to approve the recommendation to encourage City of Austin and the Parks and Recreation Department to explore all available means to educate the public about this issue, and to expand fenced off-leash dog areas, prioritizing the high density areas that lack these facilities was approved on Board Member Lewis’ motion, Board Member DePalma’s second on a 9-0 vote. Board Members Hugman and Rinaldi absent. Presentation, discussion and possible action regarding changes to the 305 S. Congress PUD. Board Members discussed this item. The motion to approve the recommendation that City Council hold this 305 S. Congress PUD Amendment applicant – like all others – to full superiority, as detailed in the recommended conditions of the Parks and Recreation Board, the Environmental Board, and the Planning Commission was approved on Chair Cottam Sajbel’s motion, Board Member Lewis’ second on a 9-0 vote. Board Member Hugman and …
1. 2. 3. REGULAR MEETING of the LIBRARYCOMMISSION September 26, 2022 – 6 p.m. Spicewood Springs Branch Library 8637 Spicewood Springs Rd. AUSTIN, TEXAS Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Sharon Herfurth, 512-974-7420, sharon.herfurth@austintexas.gov CURRENT BOARD MEMBERS/COMMISSIONERS: Mark Smith, Chair; Lynda Infante, Vice Chair; Julia Aguilar; Patricia Dabbert; JC Dwyer; Cristina Masters; Courtney Rosenthal; Steven Self and Tori Vogel CALL TO ORDER PUBLIC COMMUNICATION: GENERAL AGENDA The first five speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES Approve the minutes of the LIBRARY COMMISSION REGULAR MEETING on July 25, 2022. STAFF BRIEFINGS Staff briefing regarding the FY23 Approved Austin Public Library Budget, Wendy Harrison, Financial Manager II Staff briefing regarding Austin Completely Booked: Your Summer Experience program, Alanna Graves, Summer Experience Coordinator DISCUSSION ITEMS 4. Discussion of the September Director’s Report covering public programming highlights, facilities, and APL priorities DISCUSSION AND ACTION ITEMS Report and possible action Austin Public Library civic engagement activities Report and possible action on Digital Inclusion town halls and initiatives Report and possible action on Enhanced Library Cards 5. 6. 7. WORKING GROUP UPDATES 8. Update from the Freedom to Read Working Group FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please at 512-974-7420 or sharon.herfurth@austintexas.gov for additional information; TTY users route through Relay Texas at 711. For more information on the Library Commission, please contact Sharon Herfurth at 512-974- 7420 or sharon.herfurth@austintexas.gov the Library Department, call Sharon Herfurth at
Library Commission Meeting Minutes 25 July, 2022 REGULAR MEETING 25 July, 2022 THE LIBRARY COMMISSION MINUTES The Library Commission convened in a Regular Meeting on Monday, July 25, 2022 at the Hampton Branch at Oak Hill, 5125 Convict Hill Rd., in Austin, Texas. Chair Smith called the Board Meeting to order at 6:00 p.m. Board Members in Attendance: Chair Mark Smith, Vice-Chair Lynda Infante, Commission Members Pat Dabbert, JC Dwyer, Cristina Masters, Courtney Rosenthal, and Steven Self Board Members Absent: Commission Member Julia Aguilar Public Communication: General Carlos León spoke about his concerns with the library. APPROVAL OF MINUTES 1. Approval of Minutes from the June 18, 2022 Special Called Meeting The minutes of the special called meeting were approved on Commission Member Rosenthal’s motion and Commission Member Dabbert’s second on a 7-0 vote. Commission Member Aguilar absent. 2. Approval of Minutes from the June 29, 2022 Special Called Meeting The minutes of the special called meeting were approved on Commission Member Dabbert’s motion and Commission Member Masters’ second on a 7-0 vote. Commission Member Aguilar absent. DISCUSSION ITEMS 3. Presentation by CapMetro, Potential Fare Programs and Free Bus Pass distribution at APL branches Grace Nguyen, Community Engagement, Capital Metro, gave the presentation 4. Presentation by Group 4, Architecture, Research + Planning, Austin Public Library Strategic Plan Susan Kent, David Schnee, Jill Eyres, and Grace Tillman gave the presentation 5. Discussion of Director’s Monthly Report for May covering public programming highlights, facilities, and APL Priorities Library Commission Meeting Minutes 25 July, 2022 Director of Libraries, Roosevelt Weeks, gave the report. DISCUSSION AND ACTION ITEMS 6. Approve a recommendation in support of the FY23 Austin Public Library budget Recommendation 20220725-6: Support for the Austin Public Library Proposed Budget for FY23 was passed on Vice Chair Infante’s motion and Commission Member Masters’ second on a 7-0 vote. Commission Member Aguilar absent. 7. Discussion and possible action on creating working groups for Library Commission training and development, Community Engagement, and Enhanced Library Cards. No action taken. 8. Report and possible action on a recommendation about Enhanced Library Cards Recommendation 20220725-8: Enhanced Library Cards was passed on Commission Member Dwyer’s motion and Commission Member Self’s second on a 6-0 vote. Commission Member Dabbert abstained. Commission Member Aguilar absent. WORKING GROUP UPDATES 9. Update from the Freedom to Read working group Commissioner Rosenthal gave the update. FUTURE AGENDA ITEMS Presentation from the Texas State Library …
Proposal for Community Engagement Working Group formation Library Commission Meeting, 8/22/22 JC Dwyer, District 8 Commissioner At our June 18th planning retreat, Commissioners expressed an interest in forming a working group to make recommendations concerning the future role of Austin Public Library and the Austin Library Commission in strengthening community engagement around library issues, and city issues broadly. This interest is in alignment with City Council’s Strategic Direction 2023 outcome “A Government That Works for All,” particularly Indicator Category E, “Stakeholder Engagement and Participation.” As proposed here, this working group would primarily discuss the following three charges and report back to the Commission with recommendations and if relevant, a plan for future action. 1. Examine ways in which APL can enhance its role as “social infrastructure,” better leveraging its equity-focused mission, accessible physical spaces and strong community brand in otherwise divisive times to: a. Build Austin’s community & shared values; b. Strengthen engagement in basic civic processes (such as elections); c. Convene productive community conversations around issues of public interest; d. Serve as an ongoing conduit of public opinion for City departments and decision-makers; and e. Expand its partnerships with community-focused organizations. 2. Examine ways in which the Library Commission could better encourage and transmit community input on issues under its purview, serving as ambassadors for public sentiment for other City commissions & and potentially documenting its successes as a model departments. Specific ideas to discuss might include: a. Conducting community input sessions on specific library issues, or conducting outreach on these issues through existing community meetings / groups; b. Reinstituting a version of Commissioner open houses / “office hours” at their home branch libraries; c. Defining a process for identifying cross-commission priorities, as well as coordinating d. and building reciprocal relationships with other commissions; and Increasing the role of public comment at our normally scheduled commission meetings. 3. Make specific recommendations to apply the group’s findings in 1 & 2 to the annual City budget-making process, with a goal of increasing community input and support for APL’s FY24 budget needs. b. a. Recommend processes for gathering the input of community members and other City commissions, then converting that energy into coordinated advocacy in support of any resulting budget requests in alignment with the annual budget calendar. Investigate any opportunities to strengthen the Commission’s relationship with the Library Foundation and its donors to facilitate grasstops support for APL budget requests. …
Business Committee Meeting of the HIV Planning Council Monday, September 26, 2022 The Business Committee Meeting to be held 9/26/2022 with Social Distancing Modifications Public comment will be allowed via Microsoft Teams and in-person. All speakers must register in advance (9/25/2022 by Noon). All public comment will occur at the beginning of the meeting. To speak remotely at the September 26, 2022 HIV Planning Council Meeting, residents must: •Call or email the board liaison at (512) 972-5806 and Jaseudia.Killion@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Jaseudia.Killion@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch- atxn-live Versión en español a continuación. Reunión del Business Committee Meeting of the HIV Planning Council la folletos junta en FECHA de la reunion (Lunes, 26 de Septiembre, 2022) La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (9/25/2022 antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: • Llame o envíe un correo electrónico al enlace de (512) 972-5806 and Jaseudia.Killion@austintexas.gov a más tardar al mediodía (el día antes de la reunión). La información requerida es el nombre del orador, los números de artículo sobre los que desean hablar, si están a favor / en contra / neutrales, y un número de teléfono o dirección de correo electrónico. • Una vez que se haya llamado o enviado por correo electrónico una solicitud para hablar al …
REGULAR CALLED MEETING of the DESIGN COMMISSION MONDAY, SEPTEMBER 26, 2022, 6:00 PM PERMITTING AND DEVELOPMENT CENTER, ROOM 1405 6310 WILHEMINA DELCO AUSTIN, TX, 78752 Some members of the BOARD/COMMISSION may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Nicole Corona, at 512-974-3146 or nicole.corona@austintexas.gov. CURRENT BOARD MEMBERS/COMMISSIONERS: Jen Weaver, Chair David Carroll Jon Salinas Samuel Franco Melissa Henao-Robledo Evan Taniguchi AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL Josue Meiners, Vice Chair Jessica Rollason Aan Coleman Bart Whatley Ben Luckens The first five speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES Approve the minutes of the Design Commission Regular Meeting on August 22, 2022. 1. DISCUSSION AND ACTION ITEMS 2. Discussion and possible action regarding membership of working groups to craft recommendations on the Urban Design Guidelines. WORKING GROUP/COMMITTEE UPDATES 3. 4. 5. 6. 7. Update from the Urban Design Guidelines Working Group regarding updates to the guidelines. Update from representative on the Downtown Commission regarding last meeting. Update from representative on the Joint Sustainability Committee regarding last meeting. Update from representative on the South-Central Waterfront Advisory Board regarding last meeting. WORKING GROUP RECOMMENDATIONS Discussion and possible action on recommendations by the Landscape and Infrastructure Working Group regarding Functional Green’s implementation, message, cost, and timeline, and the impact on affordable housing and other factors. ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call or email Nicole Corona at the Housing and Planning Department, at 512-974-3146 or nicole.corona@austintexas.gov for additional information; TTY users route through Relay Texas at 711. For more information on the Design Commission, please contact Nicole Corona at 512-974-3146 or nicole.corona@austintexas.gov.
1. 2. DESIGN COMMISSION REGULAR MEETING MINUTES MONDAY, AUGUST 22, 2022 The Design Commission convened in a regular meeting on Monday, August 22, 2O22, at the Permitting and Development Center, Room 1405 at 6310 Wilhelmina Delco in Austin, Texas, 78752. Chair Weaver called the Design Commission Meeting to order at 6:04 p.m. Board Members/Commissioners in Attendance: Jen Weaver, Chair Josue Meiners, Vice Chair Aan Coleman Ben Luckens Bart Whatley Board Members/Commissioners in Attendance Remotely: Evan Taniguchi Jon Salinas Samuel Franco PUBLIC COMMUNICATION: GENERAL None APPROVAL OF MINUTES Approve the minutes of the Design Commission Regular Meeting on June 27, 2022. The minutes from the meeting on 6-27-2022 were approved on Commissioner Taniguchi’s motion, Commissioner Coleman second on an 8-0 vote. Commissioner Carroll, Commissioner Henao-Robledo, and Commissioner Rollason were absent. STAFF BRIEFINGS Staff briefing by Pamela Abee-Taulli, Development Services Department, regarding Functional Green. The presentation was made by Pamela Abee-Taulli, Development Services Department. 1 DISCUSSION AND ACTION ITEMS 3. Discussion and possible action to determine whether Parque Zaragoza Neighborhood Park Restroom Rehabilitation Project, located at 721 Pedernales Street, complies with the City Design and Sustainability Standards. Presented by Reynaldo Hernandez, Parks and Recreation Department. The motion that Parque Zaragoza Neighborhood Park Restroom Rehabilitation Project substantially complies with the City Design and Sustainability Standards was approved on Commissioner Whatley’s motion, Commissioner Taniguchi second on an 8-0 vote. Commissioner Carroll, Commissioner Henao-Robledo, and Commissioner Rollason were absent. Discussion and possible action to determine whether the project 5RR, located at 506 E 5th Street, complies with the Urban Design Guidelines for the City of Austin. Presented by Michele Rogerson Lynch, Travis Albrecht, and Jacob Walker, Stonelake Capital Partners, LLC. The motion that the project 5RR substantially complies with the Urban Design Guidelines for the City of Austin was approved on Commissioner Coleman’s motion, Commissioner Whatley second on an 8-0 vote. Commissioner Carroll, Commissioner Henao-Robledo, and Commissioner Rollason were absent. Discussion and possible action on changes to membership of Design Commission workings groups. The motion to appoint Commissioner Salinas to the Planning and Urban Design Working Group was approved on Commissioner Weaver’s motion, Commissioner Whatley second on an 8-0 vote. Commissioner Carroll, Commissioner Henao-Robledo, and Commissioner Rollason were absent. WORKING GROUP/COMMITTEE UPDATES 6. Update from the Urban Design Guidelines Working Group regarding updates to the guidelines. Commissioner Carroll was absent. Update from representative on the Downtown Commission regarding last meeting. The last meeting was cancelled. …
Services which were previously offered at our former church locations that we now seek to find homes for in proposed East Riverside Community Center Community Meetings Riverside Togetherness Project Mental Health Services Rev. Dr. Steve Larson, LMFT Immigration Attorneys Justice to Our Neighbors Physical Health Services Wesleyan Nurses Information & Referral Our House Anger Management Rev. Lea Walker-Clark Recovery Program Narcotics Anonymous Community Organizing Central Texas Interfaith 12 Step Program - Alcoholics Anonymous Resource Fairs Our House Commander’s Forums APD - - - - - - - - - -
PARKS AND RECREATION BOARD DIRECTOR’S REPORT DATE: September 2022 COMMUNITY ENGAGEMENT EVENTS: Roy Kizer Golf Course Grand Re-opening: The golf division will host a grand reopening of the Roy Kizer Golf Course. The course, which has been closed since early March, underwent a putting green resurfacing project and reopened on September 8, 2022 under modified operations. The Grand Re- opening will take place Thursday, September 29, 2022 from 7-10 am and will feature a live onsite radio broadcast, golf, music, giveaways and breakfast for all attendees. District 2 Seaholm Intake Building Phase 1 Rehabilitation: A ribbon cutting ceremony is scheduled for September 28, 2022, from 1:30 PM – 2:30 PM to celebrate the rehabilitation of the Seaholm Intake Building. Construction began in October 2021 and is now complete. Phase 1 consisted of a series of historically appropriate interventions to rehabilitate the iconic structure and make the facility safe and inhabitable for small programs and events while restoring character-defining features and updating the building for code-compliant occupancy. This project was funded by CIP, PLD and, HOT funds. The facility will be available for internal City of Austin events and partnership events with The Trail Foundation. District 9 The renovated Seaholm Intake Facility 1 Beverly S. Sheffield Northwest District Park Pool: On September 28, 2022, the Parks and Recreation Department (Department) will host a community engagement meeting for the upcoming Aquatic Facility Renovation at Beverly S. Sheffield Northwest District Park, located at 7000 Ardath St. Austin, TX 78757. The event will take place from 7:00 PM – 8:00 PM both virtually through Zoom and in-person at the Northwest Recreation Center, located at 2913 Northland Dr., Austin, Texas 78731. At the meeting, the team will share the results from the second community survey and the final pool concept. The project plans to upgrade the existing pool to a regional aquatic center with a beach entry for the toddler pool, new play features, an accessible deck, and new accessible pool access. The existing restrooms will be renovated to restore the bathhouse and provide two family changing rooms. The Zoom link for the community meeting is available on the project website. https://www.austintexas.gov/sheffieldNWpool. District 7 PLANNING UPDATES: Commercial Parkland Dedication Ordinance: On September 15, 2022, the Council passed the Commercial Parkland Dedication Ordinance. For the first time in Austin history, commercial site plans will be required to pay parkland dedication fees, effective January 1, 2023. All …
AUSTIN INTEGRATED WATER RESOURCE PLANNING COMMUNITY TASK FORCE EQUITY 101 TRAINING September 26th , 2022 --4:00pm-7pm Hybrid Training Session by Austin Equity Office for Task Force Members Austin Energy Mueller Headquarters 4815 Mueller Blvd, Austin, TX 78723 4815 Mueller Blvd, Austin, TX 7872 For more information go to: Austin Integrated Water Resource Planning Community Task Force Some members of the BOARD/COMMISSION may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live For more information go to: Austin Integrated Water Resource Planning Community Task Force Public comment will be allowed in-person or remotely by telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. The first 10 speakers to register will be allowed a three-minute allotment to address their concerns not on the agenda. To register, contact Jaynell Nicholson at jaynell.nicholson@austintexas.gov. The information required is the speaker’s name, item number(s) they wish to speak on if applicable, email address and telephone number (must be the same number that will be used to call into the meeting). CURRENT TASK FORCE MEMBERS: Voting Members: Bill Moriarty Hani Michel Joshua Rolfe Perry Lorenz Sarah Faust Todd Bartee Robert Mace, Vice Chair Ex Officio Non-Voting Members: Austin Water: Kevin Critendon Austin Energy: Kathleen Garrett Austin Resource Recovery: Tony Davee Neighborhood Housing and Community Development: Tymon Khamsi Office of Innovation: Daniel Culotta Office of Sustainability: Lucia Athens Parks and Recreation: Liana Kallivoka Watershed Protection: Katie Coyne Vanessa Puig-Williams Jennifer Walker, Chair Robert Levinski AGENDA CALL TO ORDER – PUBLIC COMMUNICATION: GENERAL DISCUSSION ITEMS 1. Equity Training led by the Austin Equity Office ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Austin Integrated Water Resource Planning Community Task Force Liaison, Jaynell Nicholson at 512-972-0112, for additional information; TTY users route through Relay Texas at 711. For more information on the Austin Integrated Water Resource Planning Community Task Force, please contact Jaynell Nicholson at 512-972-0112 or jaynell.nicholson@austintexas.gov
HUMAN RIGHTS COMMISSION Regular Meeting Monday, September 26, 2022 5:45 p.m. – Adjournment Austin City Hall, Board & Commission Room, 1101 301 West 2nd Street, Austin, Texas 78701 Some members of the Human Rights Commission may be participating by videoconference. Public comment will be allowed in-person or remotely by telephone. Speakers may speak up to three minutes on an item only once either in-person or remotely. Registration no later than noon the day before the meeting is required for remote participation. To register, call or email the board liaison at 512-974-3253 or Damian.Pantoja@austintexas.gov CURRENT COMMISSION MEMBERS: Garry Brown, Chair Isabel Casas, Vice Chair Sareta Davis Malenie Areche Isaiah Smith Kimberly Brienzi AGENDA CALL TO ORDER Jamarr Brown Kristian Caballero Idona Griffith Alicia Weigel Gabriella Zeidan PUBLIC COMMUNICATION: GENERAL APPROVAL OF MINUTES 1. Approve the minutes of the Human Rights Commission regular meeting of June 27, 2022 2. Approve the minutes of the Human Rights Commission regular meeting of August 22, 2022 STAFF BRIEFINGS 3. Staff Liaison to share announcements regarding attendance report 4. Staff Liaison to share announcements regarding videoconference policies 5. Staff Liaison to share update about Social Media presences and feedback from City Clerk DISCUSSION AND ACTION TIEMS 6. Chair to discuss any steps to make the City of Austin Human Rights Commission more proactive. DISCUSSION AND ACTION TIEMS 7. Discussion with the Commission to review and possible action a new time and date for future meeting in the new Fiscal Year 8. Discussion, Presentation by Jeremy Garza, consider and possible action on establishing a work group for the Quality Life Study and possible actions to appointing members to this group 9. Discussion and possible actions to approve commissioners to speak to other commissioners about the Quality-of-Life Study 10. Chair to discuss, consider, and for the Commission possible take action to approve By-Laws 11. Discuss, consider, and take possible action how HRC will have presence at events in Austin 12. Continue discussion with the Commission to consider, and take possible action how to conduct and hold hearings on complaints 13. Opportunity for the Commissioners to discuss and possible vote on items for the next agenda ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please …
1. REGULAR MEETING of the TOURISM COMMISSION BOARD September 21, 2022, at 3pm City Hall Chambers Room 1001 301 W. Second St Austin, Texas 78701 Some members of the Tourism Commission Board may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Felicia Ojeda, 512.404.4022 or felicia.ojeda@austintexas.gov CURRENT BOARD MEMBERS/COMMISSIONERS: Rachel Magee, Chair Alta Alexander Ed Bailey John Riedie Daniel Ronan Mayoral Vacant AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL Ken Smith, Vice Chair Greg Chanon Bill Bunch Lois Rodriguez Mike Cannatti The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES Approve the minutes of the Tourism Commission Board Regular Meeting on August 17, 2022. 2. 3. 5. 6. DISCUSSION AND ACTION ITEMS Discussion and possible action on Annual Internal Review and Report Discussion and possible action on Downtown Commission Recommendation 20220420- 2(d) on Convention Center Expansion adopted by the Downtown Commission on April 20, 2022 Discussion and possible action on city clerk’s office responses regarding board’s bylaws 4. WORKING GROUP/COMMITTEE UPDATES Discussion and updates from the Parks and Environment Working Group Discussion and updates from the TPID Working Group FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please at felicia.ojeda@austintexas.gov, for additional information; TTY users route through Relay Texas at 711. For more information on the Tourism Commission Board, please contact Felicia Ojeda at 512.404.4022 or felicia.ojeda@austintexas.gov. at Austin Convention Center Department, Felicia Ojeda call
REGULAR CALLED MEETING of the SPECIAL EVENTS TASK FORCE SEPTEMBER 21, 2022 – 2:00 P.M. PERMITTING AND DEVELOPMENT CENTER – ROOM 1401 6310 WILHEMINA DELCO DRIVE AUSTIN, TEXAS Some members of the BOARD/COMMISSION may be participating by videoconference. Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Brydan Summers, 512-974-4854, Brydan.summers@austintexas.gov CURRENT BOARD MEMBERS/COMMISSIONERS: James Russell, Co-Chair Jeff Smith, Co-Chair Dan Carroll Bobby Garza Cindy Lo Shelley Phillips AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL Heath Riddles-Sanchez Mandi Thomas Frances Thompson Ingrid Weigand Laurel White Speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES Approve the minutes of the Special Events Task Force regular meeting on August 17, 2022. 1. DISCUSSION AND ACTION ITEMS 2. Update from Organizers Currently Planning Events – SETF Member RoundTable on Their Experiences Discuss and Possible Action on Recommendations to Require Preliminary Approval for Discuss and Possible Action on Recommendations to Section 4-20-33, Clarifying Discuss and Possible Action on Recommendations to Section 4-20-21, Modifying the Discuss and Possible Action on Recommendations Entry Fee Requirements for Events Review, Discuss and Possible Action on the Draft Final Report to Mayor and Council 3. 4. 5. Tier 2 Events Notification Requirements Definition of a Tier 1 Event 6. 7. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Brydan Summers at Development Services Department, at 512-974-4854, Brydan.summers@austintexas.gov for additional information; TTY users route through Relay Texas at 711. For more information on the Special Events Task Force please contact Brydan Summers at 512- 974-4854, Brydan.summers@austintexas.gov
Executive Summary Annotated Final Recommendations Summary Categories Each line contains thoroughly detailed recommendations later in this final report A. ACE Administration conflicts 1. Provide guidance to staff to prioritize events requesting their traditional date in scheduling 2. Require ACE to issue a preliminary recommendation to approve and application within 10 business days for Tier 2 events 3. Reduce the threshold for events seeking closure permits from events held for 10 years or more without violations or changes to the event to 5 years B. Amplified Sound C. Definitions 1. Extend allowable hours for amplified sound by one hour on Independence Day 2. Clarifies the 30 day period in which only four days of amplified sound are allowed 1. Bring the definition of a special event into alignment with the International Fire Code (Enacted by Council on 2/3/2022) 2. Amend the definition of a Tier 2 events so that it is based only on attendance at one time, not per day (Enacted by Council on 2/3/2022) D. Notifications E. Staffing 1. Clarify notification deadlines for events less than 5 years old 2. Clarify notification deadlines for events greater than 5 years old 1. Authorize the Austin Police Department to enter into agreements with vendors for on-site event security annually, in perpetuity 2. Remove barriers for the Austin Fire Department to enter into third-party agreements to supplement their work F. Reporting 1. Require that ACE collect data and produce public reports on Tier 3 and 4 events Introduction In 2018, City Council approved passage of the Special Events Ordinance. Included in this ordinance was a directive for the creation of the Special Event Task Force, a group of 11 voting members appointed by Mayor and Council and 11 ex officio members comprised of staff from City departments that participate in the Austin Center for Events. The Task Force was charged is to “assess the efficacy of this ordinance, associated rules and ACE processes”. The Task Force began work in April of 2019 and was tasked to return a report and recommended changes by March 31, 2020. On December 6, 2019, Deputy City Manager Rivera-Vandermyde requested an extension to provide an opportunity for Task Force members to follow the events process in action during the spring festival season to better inform their recommendations. Due to the COVID-19 pandemic, the Task Force was not able to evaluate the Special Events Ordinance in spring festival …
SPECIAL EVENTS TASK FORCE - RECOMMENDATION 20220922-6 Seconded By: Date: 9/21/2022 Subject: Recommended Changes to the Special Events Ordinance Motioned By: Recommendation: Modify section Description of Recommendation to Council: The Task Force recommends amending the ACE Administrative Rules to remove the definition of a Fee Paid Event Fee-Paid Event means a right-of-way event that is in a fixed or stationary location and requires the payment of a gate fee to access the public right-of- way Rationale: References to Fee Paid Events have been removed from Chapter 14-8. This removes language in the rules that appears no where else and can be confusing. Events Vote For: Against: Abstain: Absent: Attest: Brydan Summers Special Events Task Force Liaison Development Services Department 1 of 1
SPECIAL EVENTS TASK FORCE - RECOMMENDATION 20220922-4 Seconded By: Date: 9/21/2022 Subject: Recommended Changes to the Special Events Ordinance Motioned By: Recommendation: Modify section Description of Recommendation to Council: The Task Force recommends amending Section 4-20-33 of the Special Events Ordinance to modify subsection (C) and create a new subsection (D). The current subsection D would be re- titled subsection (E). The recommended amendment language is as follows: 4-20-33 (C) In addition to the notice required under Subsection (A), for an event that has been held for 4 years or less, organizer shall provide notice to interested persons and neighborhood associations within 10 calendar days after ACE issues a preliminary recommendation if a special event: no later than 120 days prior to the event start date of a special event: 4-20-33 (D) D – If an event has been held for 5 or more years and has not received a violation or changed its character, nature, location, or route shall provide notice to interested persons and neighborhood associations no later than 30 days in advance of the event. 4-20-33 (D) E Am event organizer may provide the notice required in Subsections (A) and (C) in one document. Rationale: Events that are over five years and have not received violations or changed significantly have different requirements and process than events less than five years old. This language differentiates the requirements between the two event types and updates the Ordinance language to reflect how notification requirements are currently administered by the Austin Transportation Department. 1 of 2 Events Vote For: Against: Abstain: Absent: Attest: Brydan Summers Special Events Task Force Liaison Development Services Department 2 of 2
SPECIAL EVENTS TASK FORCE - RECOMMENDATION 20220922-4 Seconded By: Date: 9/21/2022 Subject: Recommended Changes to the Special Events Ordinance Motioned By: Recommendation: Modify section 4-20-21 (A) (2) Description of Recommendation to Council: (2) is moving and consists exclusively of people completely contained in a police-escorted bubble; or Rationale: ACE occasionally receives applications for small parades in which streets are not barricaded, examples include neighborhood 4th of July parades and high school homecoming parades. The original Tier 1 definition only includes people escorted in a police bubble. Adding floats will allow for these types of events to be classified as Tier 1, which is appropriate given their scale and impact, and provides greater flexibility for applicants in terms of the application deadline. Events Vote For: Against: Abstain: Absent: Attest: Brydan Summers Special Events Task Force Liaison 1 of 2 Development Services Department 2 of 2
SPECIAL EVENTS TASK FORCE - RECOMMENDATION 202200922-3 Seconded By: Date: 9/21/2022 Subject: Recommended Changes to the Special Events Ordinance Motioned By: Recommendation: Modify sections 4-20-32 (A) and Description of Recommendation to Council: RECOMMENDATION #1 4-20-32 (A) For a Tier 2, Tier 3, or Tier 4 event, ACE will issue, within 10 business days of receiving a complete application, a preliminary recommendation to approve the application provided that the following conditions are met: (1) no other approved or pending special events conflict with the event organizer's proposed special event; (2) a prior special event permit or a permit issued under Chapter 14-8 {Temporary Closure for Special Events and Block Parties) was not revoked by the City in the preceding 12 months; (3) the City has sufficient resources to address public health and safety concerns raised by the special event; and (4) the event will not cause an unresolvable conflict in the public right-of-way or at a public facility. (5) For a Tier 2 event, the submitted site plan meets criteria for AFD to preliminarily review and agree the land, structure, and capacities are acceptable for proposed use. Rationale: The Task Force feels that Tier 2 events lack assurance of preliminary approval that is helpful for event organizers. Currently, City staff are only required to take final action to approve or deny Tier 2 applications no later than 30 days after the application is deemed complete, although the application deadline for applicants is also 30 days from the event date. This change brings Tier 2 application processing into alignment with Tiers 3 and 4. Vote For: Against: 1 of 2 Abstain: Absent: Attest: Brydan Summers Special Events Task Force Liaison Development Services Department 2 of 2
Finance/Allocations and Strategic Planning/Needs Assessment Committee Meeting of the HIV Planning Council Tuesday, September 21, 2022 The Finance/Allocations and Strategic Planning/Needs Assessment Committee Meeting to be held 9/21/2022 with Social Distancing Modifications Public comment will be allowed via Microsoft Teams and in-person. All speakers must register in advance (9/20/2022 by Noon). All public comment will occur at the beginning of the meeting. To speak remotely at the September 21, 2022 HIV Planning Council Meeting, residents must: •Call or email the board liaison at (512) 972-5806 and Jaseudia.Killion@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Jaseudia.Killion@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch- atxn-live Versión en español a continuación. Reunión del Finance/Allocations and Strategic Planning/Needs Assessment Committee Meeting of the HIV Planning Council la folletos junta en FECHA de la reunion (Martes, 21 de Septiembre, 2022) La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (9/20/2022 antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: • Llame o envíe un correo electrónico al enlace de (512) 972-5806 and Jaseudia.Killion@austintexas.gov a más tardar al mediodía (el día antes de la reunión). La información requerida es el nombre del orador, los números de artículo sobre los que desean hablar, si están a favor / en contra / neutrales, y un número de teléfono o dirección de correo electrónico. • Una vez que se …
Finance/Allocations and Strategic Planning/Needs Assessment Committee Meeting of the HIV Planning Council Tuesday, September 21, 2022 The Finance/Allocations and Strategic Planning/Needs Assessment Committee Meeting to be held 9/21/2022 with Social Distancing Modifications Public comment will be allowed via Microsoft Teams and in-person. All speakers must register in advance (9/20/2022 by Noon). All public comment will occur at the beginning of the meeting. To speak remotely at the September 21, 2022 HIV Planning Council Meeting, residents must: •Call or email the board liaison at (512) 972-5806 and Jaseudia.Killion@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Jaseudia.Killion@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch- atxn-live Versión en español a continuación. Reunión del Finance/Allocations and Strategic Planning/Needs Assessment Committee Meeting of the HIV Planning Council la folletos junta en FECHA de la reunion (Martes, 21 de Septiembre, 2022) La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (9/20/2022 antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: • Llame o envíe un correo electrónico al enlace de (512) 972-5806 and Jaseudia.Killion@austintexas.gov a más tardar al mediodía (el día antes de la reunión). La información requerida es el nombre del orador, los números de artículo sobre los que desean hablar, si están a favor / en contra / neutrales, y un número de teléfono o dirección de correo electrónico. • Una vez que se …
