To: From: Zero Waste Advisory Commission Ken Snipes Director Austin Resource Recovery Date: August 19th, 2021 Subject: Director’s Monthly Report to the Zero Waste Advisory Commission Landfill Closure Updates The City of Austin’s Landfill at 10108 FM 812 achieved final closure certification from the Texas Commission on Environmental Quality (TCEQ). TCEQ considers the facility to be closed and the post-closure care period to have begun on the date of the certification, May 11, 2021. The post-closure care period will be 30 years in accordance with 30 TAC §330.463(b). Post-closure maintenance inspections will be conducted at least through the end of the post-closure care period to determine if any maintenance issues or other problems occur and to ensure that they are corrected. The leachate collection system, groundwater monitoring system, landfill gas monitoring system, and any other required systems must be maintained throughout the post- closure care maintenance period. ARR Solicitations Update As of August 9, 2021 ZWAC Meeting August 19, 2021 Upcoming Solicitations Under Development (in alphabetical order): 1. Household Hazardous Waste and Recycling Collection Services: ILA – City will provide household hazardous waste, recycling, and other collection services for Travis County households located outside the incorporated limits of the City. Solicitations Expected to be Posted Within the Next 90 Days: 1. Asbestos, Lead, and Mold Abatement Services: RFP – Contractor to provide removal, encapsulation, and disposition of asbestos, lead, particulate, and mold. 2. Recycling and Solid Waste Consulting Services: RFQS – Consultants to provide professional recycling industry consulting services, including delivering industry knowledge, technical advice, and recommendations on recycling industry marketing indexes and definitions on an as needed basis. Published Solicitations: No updates. Solicitations in Evaluation or Negotiation: 1. Education, Cleanup, and Beautification Services: RFP 1500 CRR3008 – This solicitation was posted on March 1, 2021 and closed on March 25, 2021. Contractors qualified to provide education, cleanup, and beautification services that benefit the public by improving Austin’s environment and aesthetics through a variety of programs and providing resources and education that inspire Austin residents toward effective environmental stewardship. Previous contract has expired. 2. Post-Disaster Debris Removal Services:– RFP 1500 SLW3011 – This solicitation was posted on March 29, 2021 and closed on May 13, 2021. Contractor to provide emergency debris removal services in accordance with Federal Emergency Management Administration (FEMA) guidelines. No existing contract 3. Post-Disaster Debris Monitoring Services: RFP 1500 SLW3010 – This solicitation was posted on March …
Austin Resource Recovery Interlocal Agreement Recommendation In summer or fall 2021, Austin Resource Recovery intends to seek Council approval to negotiate and execute an interlocal agreement with Travis County relating to (1) services provided by the City to County residents* at the Austin Recycle & Reuse Drop-off Center (RRDOC) and (2) pharmaceutical collection services provided by the County to City residents. This agreement would replace an existing interlocal agreement with the County that relates only to household hazardous waste services provided by the City. The new interlocal would enable the City to provide a broader range of RRDOC services to the County and would allow the City to benefit from County services. *Note that Travis County will reimburse the City for services provided by the City to County residents who live outside the city limits, since RRDOC services are already available to persons residing within the city limits. RCA: https://www.austintexas.gov/edims/document.cfm?id=233382 Backup: https://www.austintexas.gov/edims/document.cfm?id=233383 Q&A (#4): https://www.austintexas.gov/edims/document.cfm?id=233364 Minutes from 6/18/2015 meeting: https://www.austintexas.gov/edims/document.cfm?id=236455
Recycling Processing Contracts ZWAC Presentation July 14, 2021 Services Provided •20-Year Master Agreement with Reset Periods •Receipt of City Collected Recyclables •Process, Sort, Bale, and Market Recyclables Reset • Agreements allow for periodic contract resets • Award Percent – percent of City recyclable material delivered to each vendor (subject to reset) • Evaluation Criteria for determining Award Percent • Vendor’s pricing proposal • Vendor’s performance after First Reset Date, measured in part by percentage of Recyclable Materials that Vendor sold to reputable recycling processors or otherwise diverted from disposal for reuse • Vendor’s “good-will, teamwork, community engagement, and recycling education efforts” • Additional relevant factors Current Terms Balcones • 60% tonnage • Mon/Tue/Wed Routes Texas Disposal Systems • 40% tonnage • Thurs/Fri Routes City must deliver an average of 2,000 tons per month to each vendor Financial Terms •Market (Revenue) Share to City based on Published Market Indices •Processing Fee Paid by the City •Monthly Invoice: Net of Market Share (Revenue) and Processing Fee Financial Information Current Contract Terms Factors Affecting Net Value to the City Processing fees and revenue share Materials composition Ave Mo Tons 2000 2001 - 3000 3001-4000 BRI Process Fee $79.00 $59.00 $55.00 Revenue Share % 51% 45% 40% Ave Mo Tons 2000 2001 - 3000 3001-4000 TDS Process Fee $90.50 $90.50 $90.50 Revenue Share % 77% 77% 77% Financial Information Current Contract Terms Factors Affecting Net Value to the City Processing fees and revenue share Materials composition Data displayed represents average of studies performed April 2016 to November 2020 Material Type ONP #8 (Old Newspaper) OCC (Corrugated Cardboard) Mixed Paper Plastic Bottles - PETE HDPE Natural HDPE Color Mixed Plastics 3-7 Mixed Rigid Plastics UBC (Used Beverage Cans) Tin Cans Scrap Metal Glass Residual - trash Balcones 17.66% 13.75% 14.93% 1.76% 0.64% 0.66% 1.36% 0.61% 1.27% 1.47% 0.73% 26.52% 18.63% TDS 15.09% 15.59% 11.82% 2.69% 0.85% 0.93% 3.88% 0.34% 1.51% 1.52% 0.96% 27.51% 17.33% Tonnage Information • Until the 2nd Reset, minimum 2000-ton award to each vendor Fiscal Year FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 Total Tons 58,846 58,689 58,647 59,290 63,431 BRI TDS 35,612 23,234 34,201 24,488 35,097 23,550 35,303 23,987 37,341 26,089 Financial Information Single Stream Recycling Report Timeline–2nd Reset Action per Contract Date Notify Vendors of Reset Period August 1, 2020 Vendors submit documentation to City including Community Engagement Efforts September 30, 2020 Vendors notify City of desire …
Zero Waste Advisory Commission Meeting Minutes August 19th, 2021 The Monthly Meeting of the Zero Waste Advisory Commission convened through Video Conference on Wednesday, June 9th, 2021, due to COVID-19 Disaster Declaration for all Texas Counties. The following are the meeting highlights. For detailed information please visit: https://austintx.new.swagit.com/videos/130789 CALL TO ORDER Chair Acuna called the Commission Meeting to order at 6:27 pm Board Members in Attendance: Gerry Acuna, Cathy Gattuso, Amanda Masino, Jonathan Barona, Ian Steyaert, and Kaiba White Board Members not in Attendance: Lisa Barden, Melissa Rothrock, and Janis Bookout (Membership pending) Staff in attendance via WebEx: Ken Snipes, Tammie Williamson, Richard McHale, Amy Slagle, Gena McKinley, Andy Dawson, Donald Hardee, Dwight Scales, Jason McCombs, Brent Paige, Mike Lewis, Natalie Betts, Young Park, Blanche Quarterman, Victoria Rieger, Amy Schillerstrom, Memi Cardenas, Myra Rios, Lori Scott, Shana Riviello and William Purcell Chair Acuna opened with comments, 1. APPROVAL of the June 9th, 2021 Meeting Minutes Chair Acuna entertained a motion to approve the June 9th, 2021 Meeting minutes. Commissioner, Ian Steyaert made the first motion for approval of the minutes. A second motion was provided by Commissioner Cathy Gattuso Item passed Unanimously ZWAC APPROVED 2. NEW BUSINESS 2a Discussion and Action: Annual Chair Report- Chair Gerry Acuna Chair Gerry Acuna stated, this is actually kind of a mid-year report that, we're looking at here and that's, item 2a you know, again, this is kind of an awkward, very awkward report to be doing at this at this point. I got to say, staff. I mean, I want to thank, thank you, guys. Ken, Richard, Tammy, the leadership there during these, unthinkable times. I mean this pandemic one minute, you think you're out of the woods around December of 2020, you turn around and you stumble back into a darker forest. And I got to say, you guys did a great job and are still doing a great job navigating the ship. And I appreciate knowing, as a, as a commission, our, our goal is to work together and to please, please resolve the issues that, you know, that we believe that this staff has and how do we work towards solving those, some of those challenges that. Having said that, challenges, you know, I, yeah, hopefully, you guys had a chance to look over some of the items that we were able to, to look at during the, I think …
Versión en español a continuación. Contracts and Concessions Committee of the Parks and Recreation Board Special Called Meeting August 19, 2021 Contracts and Concessions Committee of the Parks and Recreation Board to be held August 19, 2021 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (August 18, 2021 by noon). All public comment will occur at the beginning of the meeting. To speak remotely at the August 19, 2021 Contracts and Concessions Committee of the Parks and Recreation Board Meeting, members of the public must: • Call or email the board liaison at 512-974-6716 or sammi.curless@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. • Once a request to speak has been made to the board liaison, the information to call on the day of the scheduled meeting will be provided either by email or phone call. • Speakers must call in at least 15 minutes prior to meeting start time in order to speak, late callers will not be accepted and will not be able to speak. • Speakers will be placed in a queue until their time to speak. • Handouts or other information may be emailed to sammi.curless@austintexas.gov by noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live • Reunión del Contracts and Concessions Committee of the Parks and Recreation Board August 19, 2021 La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (August 18, 2021 antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: • Llame o envíe un correo electrónico al enlace de la junta en 512-974-6716 or sammi.curless@austintexas.gov a más tardar al mediodía (el día antes de la reunión). Se requiere la siguiente información: nombre del orador, número (s) de artículo sobre el que desean hablar, si están a favor / en contra / neutral, dirección de correo electrónico …
PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE WEDNESDAY, APRIL 14, 2021 – 1:00PM MINUTES The Contracts and Concessions Committee convened in a special meeting on Wednesday, April 14, 2021 via videoconference in Austin, Texas. Chair Luca called the meeting to order at 1:04pm. Committee Members in Attendance: Chair Francoise Luca, Anna Di Carlo, Nina Rinaldi and Dawn Lewis, Ex Officio. Committee Members Absent: Romteen Farasat and Fred Morgan. Staff in Attendance: Suzanne Piper, Christine Chute Canul, Denisha Cox and Sammi Curless. CITIZEN COMMUNICATION: GENERAL No registered speakers. A. APPROVAL OF MINUTES The minutes from the special meeting of November 20, 2020 Contracts and Concessions Committee were approved on Committee Member Di Carlo motion, Committee Member Rinaldi second on a 3-0 vote with Committee Members Farasat and Morgan absent. B. NEW BUSINESS: PRESENTATION, DISCUSSION AND POSSIBLE ACTION ITEMS 1. Make a recommendation to the Parks and Recreation Board to recommend to the City Council the approval of a partnership agreement with Pease Park Conservancy for the operations, maintenance and programming for Kingsbury Commons within Pease District Park. Committee Member Rinaldi made to motion to recommend to the Parks and Recreation Board to recommend to the City Council the approval of a partnership agreement with Pease Park Conservancy for the operations, maintenance and programming for Kingsbury Commons within Pease District Park; Committee Member Di Carlo seconded the motion. The motion passed on a vote of 3-0 with Committee Members Farasat and Morgan absent. Page 1 of 2 C. MONTHLY REPORT ON NEW AND ONGOING CONTRACT DEVELOPMENT Denisha Cox provided the report. D. FUTURE AGENDA ITEMS • Rinaldi/Lewis – discussion of roles/purpose of the Contracts and Concessions Committee and the Finance Committee and how the two work together. Chair Luca adjourned the meeting at 1:39pm. Page 2 of 2
The Austin Parks and Recreation Department and The Trail Foundation Partnership Agreement Contracts and Concessions Committee Parks and Recreation Department, City of Austin Christine Chute Canul, PARD Partnership Manager Heidi Anderson, CEO, The Trail Foundation August 19, 2021 The Trail Foundation 2 The Trail Foundation (TTF) A 501(c)3 dedicated to protecting, enhancing, and connecting the Butler Hike-and-Bike Trail at Lady Bird Lake for the benefit of all. TTF/City of Austin Partnership Timeline 1971 – Public-private civic effort formed led by the Citizen’s Committee for a More Beautiful Town Lake 2003 – Town Lake Trail Foundation (now The Trail Foundation) was formed to continue the work of the Citizen’s Committee and ensure that the Trail remains one of Austin’s outstanding places 2014 – Boardwalk opens, completes the 10+ mile loop of the Ann and Roy Butler Trail 2015 – TTF adopted the Butler Trail at Lady Bird Lake Urban Forestry and Natural Areas Management Guidelines, developed by Siglo Group in consultation with TTF, Austin Parks and Recreation (PARD) and the City of Austin Watershed Protection Department (WPD). 2018 – PARD and TTF begin discussions to formalize partnership 2020 – Formal process begins to enter into phased Parkland Operations & Maintenance Agreement (POMA) with PARD 3 TTF Investment & Public Benefit Since 2003, TTF has invested more than $17,550,000 on the Butler Trail and the Town Lake Metro Park, including infrastructure projects, ecological restoration, and maintenance. Pre-pandemic (2019) Annual TTF Investment: $3,319,731 Volunteer Impact Since January 2017: 219 Volunteer Events 3,988 Volunteers 15,687 Sapling Trees Planted 1,588 Yards of Mulch/compost Spread 59.4 Acres of Wildflowers Planted ...In addition to an increasingly robust volunteer impact program. Just this year, 400+ bags of trash were collected, and 71 screech owl nest boxes were made and installed. 4 Council Resolution - 20200312-041 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF AUSTIN: The City Council expresses support for the concept of parkland agreements between nonprofit organizations and PARD if the agreements further the mission And vision of the department with regard to non- enterprise fund public parks and trails in an effective, efficient, and inclusive manner. BE IT RESOLVED: The City Council directs the City Manager to work with parks nonprofit partners that have established relationships with PARD, including but not limited to The Trail Foundation and the Pease Park Conservancy, to …
RESOLUTION NO. 20200312-041 WHEREAS, Austin is home to nearly 20,000 acres of parks and trails which play an essential role in the city's overall environmental health as well as in the physical and mental health of all Austinites; and WHEREAS, as the City's population continues to grow, these parks and trails are increasingly important to the environmental, health, and mobility needs of the citizens of Austin; and WHEREAS, on March 8, 2018, the City adopted a Strategic Direction, including several goals that specifically depend on having strong and sustainable including Economic Opportunity and Affordability, parks and trails systems, Mobility, Health and Environment, and Culture and Lifelong Learning; and WHEREAS, as areas of the City continue to redevelop with denser populations, the acreage of parks also grows due to the critical benefits provided by the City' s Parkland Dedication Ordinance; and WHEREAS, the Parks and Recreation Department (PARD) is currently these the vast majority of responsible for approximately 20,000 acres of parkland across the city; and the care and maintenance of WHEREAS, as the parks and trails, and the number of people who depend the need for innovative partnerships with local nonprofits increases, on them, becomes increasingly worth exploring; and WHEREAS, PARD is committed to partnerships that align with its overall mission, vision, and commitment to benefit the public through the Austin parks system; and WHEREAS, the Parks and Recreation Department Long Range Plan specifically outlines partnerships as a sustainability strategy for developing, improving, maintaining and programming park spaces; and Page 1 of 3 WHEREAS, PARD works with nonprofit organizations, conservancies, increase community groups, and businesses to enhance and improve parks, recreational and cultural opportunities, and preserve natural areas in Austin; and WHEREAS, the goals of these partnerships are to enhance and expand public use of PARD's grounds and facilities; encourage active recreation and healthy lifestyles; improve environmental stewardship through public participation and education; celebrate arts, culture, and history to build community; and maximize public benefit at minimum taxpayer cost; and WHEREAS, many peer cities such as Dallas, Houston, Chicago, New York City, and others have negotiated partnerships with nonprofit organizations dedicated to the maintenance and stewardship of particular parks; and WHEREAS, nonprofit organizations dedicated to improving parks and open space for the benefit of the community often have the ability to fundraise and other opportunities that municipalities do not have; and WHEREAS, in Austin, some nonprofits have already begun partnering …
Austin Parks and Recreation Department | Partnership Levels Partnership Configuration A (Non-profit Public Partnership NP3) Partnership A - Definition A 501(c)(3) Non-profit partner mission closely aligns with PARD mission, vision, and values; aligns to the public land/public facility owned by the City of Austin Parks and Recreation Department. Partner within configuration A seeks a level of autonomy to construct, operate, maintain, and/or program projects on parkland. Parks partnerships successfully combine the assets of the public and private sectors in novel ways to create new and refurbished parks, greenways, trails, and other public assets in our community. Partnerships between public agencies and private nonprofits can help effectively build, renovate, maintain, and program parks. By teaming up, parks agencies and nonprofits can help cities do a better job of meeting citizens' demands for more and better parks in the face of limited public resources. PARD review and oversight is meant to ensure Partners within Configuration A demonstrate the following values: ✓ ORGANIZATIONAL GOVERNANCE/CONSTITUTION ✓ DEMONSTRATION OF CAPACITY ✓ INCLUSIVITY ✓ TRANSPARENCY ✓ PUBLIC BENEFIT Common attributes for Partnership A include: • Partner has history of collaborating with PARD to lead major capital improvement projects on parkland, has co- collaborated with recognized entities to lead a major capital improvement project on parkland and/or has successfully independently led a major capital improvement project. (Demonstration of Capacity) • Partner can support project management for design and construction projects or has capacity to financially support third-party project management. (Demonstration of Capacity) • Partner has previously demonstrated integration of maintenance considerations into capital or Community Activated Park Projects. (Demonstration of Capacity) • Partner has a minimum 7-year history of collaboration with the City of Austin, with all levels of engagement recognized in the historical collaboration. (Demonstration of Capacity) • Partner maintains annual 990s. (Governance) • Partner has favorable Charity Navigator and Guidestar ratings. (Governance/Government Oversight) • Partner is committed to cooperative community engagement with PARD and has integrated community engagement into their organization’s goal(s). (Inclusivity/Transparency/Public Benefit) • Partner clearly articulates the public benefit from the organization’s role and mission. (Public Benefit) PARD Partners are integral to PARD and help further the mission and reach of the Department. PARD seeks to fully develop the umbrella program for partnerships within the Department’s Community PARKnerships program. Last updated 02-21-2021 1 Partnership A - Criteria This level of partnership requires a formal partnership review process. The review process will take up …
BOATING CONCESSION ON LADY BIRD LAKE REQUEST FOR PROPOSAL Currently Operating as The Rowing Dock Presented by: Margaret Stenz Contract Management Specialist III Contracts and Concessions Committee August 19, 2021 1 CONCESSION LOCATION 2418 Stratford Drive, just west of the Austin Nature and Science Center 2 CONCESSION HISTORY Opened for business in 1999, offering rowing memberships, lessons, and rentals. Contracted with the City in 2000 Purchased by current owner in 2010 and changed focus from rowing to rentals of canoes, pedal boats, kayaks, and stand-up paddleboards (SUPs) Community partnerships with Texas River School, Austin Pets Alive, Keep Austin Beautiful, and others Current contract Interim period (11/01/2000 – 04/30/2002) • • Basic period (05/01/2002 – 04/30/2007) • Extension #1 (05/01/2007 – 04/30/2012) • Extension #2 (05/01/2012 – 04/30/2017) • Extension #3 (05/01/2017 – 04/30/2022) 3 CONCESSION ASSETS CAPITAL IMPROVEMENTS Wooden dock and gangway Permanent 10-by-13-foot wooden hut on dock Boat storage racks 2019 2016 • • Dock improvements: $108,500 Improvements to dock and shade structures, grounds, parking area, signage: $144,598 2011-2015 • Improvements to grounds and parking lot: $72,000 4 HISTORICAL GROSS SALES, REPORTED EXPENDITURES, AND REVENUE PAYMENTS $1,600,000 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $- Gross Revenue Expenditures Payments to City 2016 $983,391 $659,672 $136,077 2017 $1,604,595 $784,944 $135,268 2018 $1,624,347 $1,036,154 $133,373 2019 $1,645,790 $1,103,638 $146,717 2020 $1,360,022 $839,097 $143,031 5 RFP BOATING SOLICITATION GOALS AND REQUIREMENTS Programming • 5 years of experience with safety record • Supply all necessary watercraft • Non-motorized watercraft only • Sustainability (environmental) plan • Public benefit programs for youth and seniors • Fee schedule approval • Marketing plan • Monthly and annual reporting • Revenue share proposal Improvements • Capital improvement plan requires PARD’s written approval • Must spend a minimum amount equal to 10% of annual net income on facilities maintenance and capital improvements 6 CAPITAL IMPROVEMENTS LANGUAGE Contractor shall not make any structural alterations, repairs, nor improvements of the premises without written permission and approval from the PARD Director or designee. Any alteration made by the Contractor shall become the property of the City at the termination of the contract. City reserves the right to require Contractor to restore the property to its original condition at Contractor's expense. Contractor shall make written report to City Contract Manager of any needed repairs or suggested alterations or improvements Improvement plans …
Parks and Recreation Department Contracts Under Development Concessions and Contracts Committee Aug-21 Contract/Project Contract Type Zilker Miniature Train Concess Contractual Obligation/ Services Phase N A NCP NA S / NS NA CCC NA PARB Aug-21 Council Sep-21 Development of a Land Management Plan for Austin Nature Preserves System Contractual Obligation/ Services A NCP S Sep-21 Sep-21 Oct-21 Notes On February 20, 2020, Austin City Council approved a resolution to explore options to procure a temporary vendor, through an expedited process, to oversee the repair and operations of the Zilker Park train ride. PARD has identified APF to establish a contract with a vendor to oversee the repair and operations of the Zilker Park train ride. A draft contract between PARD and APF for this purpose is being reviewed by the COA Law Department and the APF attorney. APF provided a status update on train specifications and site planning status at the February 23rd PARB meeting. Anticipated grand opening is Q4 of 2021. Currently, the contract is under review by the APF and COA Law Department. The purpose of this Request for Proposal (RFP) is to create a land management plan that will guide the management of the Austin Nature Preserves system and other parkland natural areas to sustainably and resiliently provide vital ecosystem services to Austin and its residents, now and in the coming decades. Presented draft scope of work to CCC on 8/21/2020. PARD worked with Austin Fire Department (AFD) to finalize proposal. Corporate Purchasing posted solicitation on by 2/1/2021, and it closed on 3/4/2021. Evaluation of responses began on March 25, 2021. In April, the evaluation team did not recommend a successful proposer. The solicitation will be re-posted on July 26, 2021 with a recommendation of award expected to be presented in September 2021. This will be a Qualified Management Agreement. The SOW was provided to PARB for review and comment at its May 25th meeting. Corporate Purchasing issued the solicitation on June 30, 2021. The solicitation was closed July 27, 2021. Four responses were received. Evaluation of proposals is underway to determine responsiveness. The contract with the current operator expires April 24, 2022. Staff is currently developing the Scope of Work (SOW), which will be presented to CCC in August 2021 to solicit member input regarding the draft scope of work. The release of the solicitation is scheduled for early October 2021. Grey Rock Golf and Tennis …
PARKS AND RECREATION BOARD CONTRACTS AND CONCESSIONS COMMITTEE THURSDAY, AUGUST 19, 2021 – 5:30PM VIA VIDEOCONFERENCING MINUTES The Contracts and Concessions Committee convened in a special meeting on Thursday, August 19, 2021 via videoconference in Austin, Texas. Chair Di Carlo called the meeting to order at 5:37pm. Committee Members in Attendance: Chair Anna Di Carlo, Nina Rinaldi, Nancy Barnard and Dawn Lewis, Ex Officio. Staff in Attendance: Suzanne Piper, Liana Kallivoka, Christine Chute Canul, Patricia Rossett, Margaret Stenz, Denisha Cox and Sammi Curless. CITIZEN COMMUNICATION: GENERAL None. A. APPROVAL OF MINUTES The minutes from the special meeting of April 14, 2021 Contracts and Concessions Committee were approved on Committee Member Rinaldi motion, Committee Member Barnard second on a 3-0 vote with two vacancies. B. NEW BUSINESS: PRESENTATION, DISCUSSION AND POSSIBLE ACTION ITEMS 1. Make a recommendation to the Parks and Recreation Board to recommend to City Council approval for the negotiation and execution of a partnership agreement with The Trail Foundation for the operations, maintenance and programming for the Ann and Roy Butler Hike-and-Bike Trail at Town Lake Metropolitan Park. Committee Member Rinaldi made a motion to recommend to the Parks and Recreation Board to recommend to City Council approval for the negotiation and execution of a partnership agreement with The Trail Foundation for the operations, maintenance and programming for the Ann and Roy Butler Hike-and-Bike Trail at Town Lake Metropolitan Park; Committee Member Di Carlo seconded the motion. The motion passed on a vote of 3-0 with two vacancies. 2. Presentation and discussion of draft scope of work for a Request for Proposals (RFP) for a boating concession on Lady Bird Lake. Page 1 of 2 Susan Goldberg, current owner and operator of The Rowing Dock attending to better understand the RFP process. Margaret Stenz from the Parks and Recreation Department made a presentation and answered questions from the Committee. Discussion ensued but no action was taken on this item. C. MONTHLY REPORT ON NEW AND ONGOING CONTRACT DEVELOPMENT Patricia Rossett from the Parks and Recreation Department presented the monthly report. D. FUTURE AGENDA ITEMS None. Chair Di Carlo adjourned the meeting at 6:52pm. Page 2 of 2
Versión en español a continuación. Special Called Meeting of the Electric Utility Commission August 19, 2021 The Electric Utility Commission is to be held August 19, 2021 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance of Wednesday, August 18 by noon. All public comment will occur at the beginning of the meeting. To speak remotely at the Electric Utility Commission meeting, members of the public must: •Call or email the board liaison at 512-497-0966 or Jeff.Vice@austinenergy.com no later than noon, Wednesday, August 18. The information required is the speaker name, the telephone number they will use to call into the meeting, and their email address (so that the dial-in info may be provided). If speaking on a specific item, residents must indicate the item number(s) they wish to speak on and whether they are for/against/neutral. Speakers on any topic that is not a posted agenda item will be limited to the first 10. •Once a request to speak has been made to the board liaison, the information to call on the day of the scheduled meeting will be provided either by email or phone call. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak; each speaker will have up to three minutes to speak. •Handouts or other information may be emailed to Jeff.Vice@austinenergy.com by noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live la Reunión del Electric Utility Commission FECHA de la reunion (19 de Augusto 2021) La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (18 de augusto antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: junta en 512-497-0966 or • Llame o envíe un correo electrónico al enlace de Jeff.Vice@austinenergy.com a más tardar al mediodía (el día antes de la reunión). La información requerida es el …
Item 13 EUC Report re Council Action August 19, 2021 Items below recommended by EUC June 21; Council approved on date indicated in parenthesis. 2. (7/29) [Purchasing] Authorize negotiation and execution of a contract with Adisa Public Relations D/B/A Adisa Communications, MWDB, to provide community outreach for Austin Energy’s energy efficiency and rebate programs and equity goals, in an amount not to exceed $210,000. 3. (7/29) [Purchasing] Authorize negotiation and execution of a multi-term contract with Techline Inc, for fiberglass utility poles, for up to five years for a total contract amount not to exceed $1,000,000. 4. (7/29) [Purchasing] Authorize negotiation and execution of four contracts for large industrial motor repair services, with Austin Armature Works LP, Evans Enterprises Inc., Houma Armature Works & Supply LLC, and Shermco Industries Inc.; each for a term of five years for total contract amounts not to exceed $2,500,000, divided among the contractors. 5. (7/29) [Purchasing] Ratify an amendment to an existing contract with Intrado Interactive Services Corporation, for high call volume answering services, in the amount of $72,000, for a revised total contract not to exceed amount of $884,000. 6. (7/29) [Purchasing] Authorize an amendment to an existing contract with Intrado Interactive Services Corporation, for continued high call volume answering services, for an increase in the amount of $260,000 and extend the term by one year, for a revised total contract amount not to exceed $1,144,000. 7. (7/29) [Purchasing] Authorize award of seven contracts for electrical supplies, with Beyond Components; Priester-Mell & Nicholson Inc.; Wesco Distribution Inc. d/b/a Power Supply; Techline Inc.; Stuart C. Irby Co.; JMR Technology Inc.; and KBS Electrical Distributors Inc.; each for a term of five years for total contract amounts not to exceed $1,200,000, divided among the contractors. 8. (7/29) [Purchasing Multi-department; AE’s portion estimated at $3M] Authorize award of a multi- term contract with Tony Parent Enterprises d/b/a Allied Fence & Security (MBE), to provide fencing installation and repair services, for up to five years for a total contract amount not to exceed $7,975,000. 9. (7/29) [Purchasing] Authorize negotiation and execution of two cooperative contracts with Precision Task Group, Inc. and Accenture, LLP, to provide Workday software subscriptions and implementation services, each for a term of three years for total contract amounts not to exceed $3,500,000, divided between the contractors. 10. (7/29) [Purchasing] Ratify a contract with Tecxila II, Inc. d/b/a Casa Chapala Catering (MWBE), for catering …
Item 2 Posting Language ..Title Authorize award of a contract with Integrated Environment LLC (MBE), to provide maintenance and repair services of stormwater ponds, for a term of five years for a total contract amount not to exceed $700,000. (Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established). ..Body Lead Department Purchasing Office. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $11,666 is available in the Fiscal Year 2020-2021 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Purchasing Office issued an Invitation for Bids (IFB) 1100 MMH1006 for these services. The solicitation issued on April 12, 2021 and it closed on May 20, 2021. Of the two offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a log of offers received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. Prior Council Action: For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov NOTE: Respondents to this solicitation, and their representatives, shall continue to direct inquiries to the solicitation’s Authorized Contact Person: Melita Harden, at 512-322-6149 or Melita.Harden@austintexas.gov. Council Committee, Boards and Commission Action: August 19, 2021 – To be reviewed by the Electric Utility Commission. Additional Backup Information: The contract will provide maintenance and repair services to stormwater ponds maintained by Austin Energy. The contract will include preventative maintenance of vegetation control and debris removal as well as corrective maintenance on an as needed basis. These services protect water quality, help reduce flooding, and minimize risk of damage to infrastructure in and around the area and are required to ensure stormwater ponds operate in compliance with all local, state, and federal environmental criteria and regulations. Integrated Environment LLC is the current provider for these services. The current contract expires October 30, 2021. Strategic Outcome(s): Government That Works for All. ..Strategic Outcome(s) Item 3 Posting Language ..Title Authorize amendments to three existing cooperative contracts with Carrier Corporation; Johnson Controls Inc.; and Trane U.S. Inc.; for continued chiller systems maintenance, repair, inspection, and installation, for an increase of $4,675,000, for revised …
BOARD/COMMISSION RECOMMENDATION Electric Utility Commission Recommendation No. 20210819-011 Customer Assistance Program Discount August 19, 2021 Customer Assistance Program (CAP) Discount Date: Subject: Motioned: Randy Chapman Seconded: Cyrus Reed Recommendation: The Electric Utility Commission recommends that Austin City Council extend the 15% Customer Assistance Program discount through the end of Fiscal Year 2022. Vote: For: Against: None Abstentions: None Absences: Chair Marty Hopkins and Commissioner Rachel Stone Vacancies: Two Vice Chair Dave Tuttle, Commissioners Randy Chapman, Cary Ferchill, Erik Funkhouser, Karen Hadden, Cyrus Reed, and Kay Trostle 7-0 Attest: Jeff Vice, Staff Liaison
Electric Utility Commission August 19, 2021 Minutes The Electric Utility Commission (EUC) convened a regularly scheduled meeting via videoconference/Webex. Meeting called to order by Vice Chair Tuttle at 6:00 p.m. Also present were Commissioners Chapman, Ferchill, Funkhouser, Hadden, Reed, and Trostle. Chair Hopkins and Commissioner Stone were absent and two vacancies. CITIZEN COMMUNICATION: None. 1. APPROVAL OF MINUTES – Approve minutes of the July 15, 2021 special-called meeting. Motion (Reed) to approve minutes; seconded (Trostle); passed on a vote of 7-0, with Chair Hopkins and Commissioner Stone absent and two vacancies. NEW BUSINESS – CONSENT ( ) = Target Council Meeting Date; [ ] = RCA Type Motion (Ferchill) to recommend Items 2-7; seconded (Reed); passed on a vote of 7-0, with Chair Hopkins and Commissioner Stone absent and two vacancies. 2. (8/26) [Purchasing] Authorize award of a contract with Integrated Environment LLC (MBE), to provide maintenance and repair services of stormwater ponds, for a term of five years for a total contract amount not to exceed $700,000. 3. (8/26) [Purchasing Multi-Department; Austin Energy’s estimated portion $365K] Authorize amendments to three existing cooperative contracts with Carrier Corporation; Johnson Controls Inc.; and Trane U.S. Inc.; for continued chiller systems maintenance, repair, inspection, and installation, for an increase of $4,675,000, for revised total contract amounts not to exceed $12,928,937, divided among the contractors. 4. (9/2) [Purchasing] Authorize negotiation and execution of a multi-term cooperative contracts with Oracle America, Inc., for Oracle Field Service licenses and implementation services, for up to six years for a total contract amount not to exceed $8,000,000. 5. (9/2) [Purchasing] Authorize an amendment to an existing contract with Schneider Electric Systems USA Inc, to provide continued generator control system upgrades, maintenance, and support services, for an increase in the amount of $1,310,000 and to extend the term by three years, for a revised total contract amount not to exceed $2,510,000. 6. (9/2) [Purchasing] Authorize an amendment to an existing contract with Enertech Resources LLC, to provide manufacturing of replacement parts and restoration services for moonlight towers, for an increase in the amount of $1,900,000, for a revised total contract amount not to exceed $5,827,280. 7. (9/2) [Purchasing] Authorize award of two contracts with Austin Arborist Company d/b/a Austin Tree Experts and Xeriscapes by Austin LLC d/b/a XBA, to provide tree planting services, for a term of five years in an amount not to exceed $675,000, divided between the …
Versión en español a continuación. Urban Transportation Commission Special Called Meeting August 18th, 2021 Urban Transportation Commission to be held August 18th, 2021 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (August 17th by noon). All public comment will occur at the beginning of the meeting. To speak remotely at the August 18th, 2021 Urban Transportation Commission Meeting, members of the public must: •Call or email the board liaison at 512-947-8796 or Christopher.Parks@austintexas.gov no later than noon, (the day before the meeting). The following information is required: speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, email address and telephone number (must be the same number that will be used to call into the meeting). •Once a request to speak has been made to the board liaison, the information to call on the day of the scheduled meeting will be provided either by email or phone call. •Speakers must call in at least 15 minutes prior to meeting start time in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Christopher.Parks@austintexas.gov by noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If the meeting is broadcast live, it may be viewed here: http://www.austintexas.gov/page/watch-atxn-live Llamado especial Urban Transportation Commission u la otra folletos FECHA de la reunion (August 18th, 2021) La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (August 17th, 2021 antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: • Llame o envíe un correo electrónico al enlace de junta en 512-974-8796 o Christopher.Parks@austintexas.gov a más tardar al mediodía (el día antes de la reunión). Se requiere la siguiente información: nombre del orador, número (s) de artículo sobre el que desean hablar, si están a favor / en contra / neutral, dirección de correo electrónico (opcional) y un número de teléfono (debe ser el número que se utilizará para llamar ). • …
Urban Transportation Commission (UTC) Meeting Minutes Special Meeting August 18th 2021 The Urban Transportation Commission convened in a meeting on August 18th, 2021 via videoconference. Commission Members in Attendance Susan Somers Cynthia Weatherby Diana Wheeler Athena Leyton Ruven Brooks Commission Members Absent: Mario Champion- Chair Samuel Franco Allison Runas Daniel Alvarado Nathan Ryan James Driscoll CALL TO ORDER Commissioner Somers called the meeting to order at 1:05 p.m. 1. APPROVAL OF MINUTES: July 21st, 2021 MEETING The July 21st, 2021 minutes were approved on a 9-0 vote with Commissioners Champion and Franco absent. 2. NEW BUSINESS A. FY 2022 Proposed Transportation Budget (ATD) Presentation Presenters: Rob Spillar P.E., Director, Austin Transportation Department B. FY 2022 Proposed Transportation Budget ( PWD) Presentation Presenters: Richard Mendoza, James Snow and Kristi Fenton 3. Staff and Committee Reports No updates given 4. Future Agenda Items • TxDOT I-35 Presentations ADJOURNMENT Commissioner Somers adjourned the meeting at 2:21pm without objection.
Versión en español a continuación. Financial Committee of the Parks and Recreation Board Special Meeting August 18, 2021 Financial Committee of the Parks and Recreation Board to be held August 18, 2021 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (August 17, 2021 by noon). All public comment will occur at the beginning of the meeting. To speak remotely at the August 18, 2021 Financial Committee of the Parks and Recreation Board Meeting, members of the public must: • Call or email the board liaison at 512-974-6716 or sammi.curless@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. • Once a request to speak has been made to the board liaison, the information to call on the day of the scheduled meeting will be provided either by email or phone call. • Speakers must call in at least 15 minutes prior to meeting start time in order to speak, late callers will not be accepted and will not be able to speak. • Speakers will be placed in a queue until their time to speak. • Handouts or other information may be emailed to sammi.curless@austintexas.gov by noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live • Reunión del Financial Committee of the Parks and Recreation Board August 18, 2021 La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (August 17, 2021 antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: • Llame o envíe un correo electrónico al enlace de la junta en 512-974-6716 or sammi.curless@austintexas.gov a más tardar al mediodía (el día antes de la reunión). Se requiere la siguiente información: nombre del orador, número (s) de artículo sobre el que desean hablar, si están a favor / en contra / neutral, dirección de correo electrónico (opcional) y un número de teléfono (debe ser el …
PARKS AND RECREATION BOARD FINANCIAL COMMITTEE THURSDAY, JUNE 17, 2021 – 3:00PM VIA VIDEOCONFERENCING MINUTES The Financial Committee convened in a special meeting on Thursday, June 17, 2021 via videoconference in Austin, Texas. Chair Faust called the meeting to order at 3:10pm. Committee Members in Attendance: Chair Sarah Faust, Richard DePalma, Kimberly Taylor and Dawn Lewis, Ex Officio. Committee Members Absent: Laura Cottam Sajbel Staff in Attendance: Kimberly McNeeley, Suzanne Piper, Vanorda Richardson, Nicholas Johnson, Ed Morris and Sammi Curless. CITIZEN COMMUNICATION: GENERAL No registered speakers. A. APPROVAL OF MINUTES The minutes from the regular meeting of May 10, 2021 were approved on Committee Member DePalma motion, Committee Member Taylor second on a 3-0 vote with Committee Member Cottam Sajbel absent and one vacancy. B. NEW BUSINESS: PRESENTATION, DISCUSSION AND POSSIBLE ACTION ITEMS 1. Presentation, discussion and possible action regarding the Tourism Commission Parks and Environment Working Group Recommendations related to Hotel Occupancy Tax. Mike Cannatti, Tourism Commission Member made a presentation and answered questions from the Committee. No action was taken on this item. 2. Presentation and discussion of park maintenance and park district fees as possible alternative funding mechanisms. Item not heard due to loss of quorum. Page 1 of 2 3. Discussion of Parks and Recreation Department Fiscal Year 2021 revenue activity summary memo. Item not heard due to loss of quorum. Chair Faust adjourned the meeting at 3:58pm due to loss of quorum. Page 2 of 2
Austin Parks and Recreation Department Financial Services Division August 18, 2021 1 PARK MAINTENANCE FEE The purpose of a park maintenance fee would be to provide for the operation and maintenance of the parks and facilities within the City of Austin Parks & Recreation Department. A parks maintenance fee would be paid by the responsible part for each developed property within the corporate limits of the city. Collection of the fee would be made by a monthly charge included on the City Utility Bill. Fees collected would be deposited into a City special revenue park fee account. *Source Central Point Oregon Parks & Rec Ordinance 2 PARK MAINTENANCE FEE OPTIONS MODELS Option One – Fixed Monthly Fee, similar to the Clean Community Fee Possible charge of $8.95/residents and $20.75/commercial per month Option Two – Dwelling Type Allocation, similar to the Transportation User Fee Possible charge of about $12.79/residents and $63.99/commercial per acre per month 3 CITIES WITH PARK MAINTENANCE FEES Population Served* Number of Homes Monthly Fee Estimated Annual Collection Type Canby, Oregon 18,000 6,600$5 per dwelling $396,000 Central Point, Oregon Longmont, Colorado Rocklin, California San Antonio, Texas 18,000 7,000$3 per dwelling $252,000 95,000 36,800$2 per dwelling $883,200 65,000 23,146$10-30 per dwelling $8,332,560 1,530,000 550,000$1.50 per dwelling $9,900,000 Austin, Texas 950,807 415,000$8.95 per dwelling $44,820,000 Austin, Texas 950,807 415,000$11-13 per dwelling $63,700,000 Monthly Fixed Fee Monthly Fixed Fee Monthly Fixed Fee Based on Dwelling type Monthly Fixed Fee Monthly Fixed Fee Based on Dwelling type 4 PARK DISTRICT A Park District is a form of local special- purpose district for providing public parks and recreation in or near its geographic boundaries. Some park districts also own or maintain related cultural facilities such as monuments, zoos, sports venues, music venues, or museums. The Park District would be separate from the General Fund Park Districts allow taxes to be levied separate from the traditional city property taxes Admission and registration fees would supplement the Park District 5 PARK DISTRICT MODELS Model #1: Independent governance Stand-alone government entity separate from COA Dissolve current structure of board and PARD leadership structure Board of Commissions/Chief Operating Officer/Personnel Board Workforce: District hired vs. COA Park District fee could be used to create expanded programming including concession programming, sponsorship, advertising & promotion programming Model #2: Under City umbrella …
M E M O R A N D U M May 24, 2021 Parks and Recreation Board Financial Committee Members Vanorda Richardson, Financial Manager III Austin Parks and Recreation Department Kimberly A. McNeeley, M.Ed., CPRP, Director Austin Parks and Recreation Department TO: THRU: FROM: DATE: SUBJECT: At the May 10 Parks and Recreation Board (PARB) Financial Committee meeting members requested information related to the impacts of COVID-19 on the Park and Recreation Department’s revenue position for Fiscal Year 2021 (FY 2021). Major impacts are as follows: General Fund As of May 2021, the current year estimated revenue (CYE) is expected to total $4,779,141 for the General Fund. This is a net decrease of approximately $9.8M when comparing the budgeted FY 2021 revenue of $14,531,571. The variance is primarily the result of the COVID-19 pandemic and related modified operations. Fiscal Year 2021 Parks and Recreation Department’s Revenue Activity Summary • Estimated decrease in Service Fees ($1.9M ) ACL related funding will not be received in FY 2021. • Estimated decrease in PARD Entry Fees ($3.9M ) Pool entry fee revenue has not been collected fiscal year to date (YTD) through April. The FY 2021 estimate assumes that, even with modified operating hours, revenue will begin to be collected during the summer. • Estimated decrease in PARD Registration ($3.3M ) Minimal registration fees have been collected YTD through April. The FY 2021 estimate assumes that summer programming will be offered at a modified capacity starting in late June, and thus revenue collection will begin to be collected during the summer. Golf Enterprise Fund As of May 2021, the Golf Enterprise’s FY 2021 CYE revenue is $9,353,168. The CYE represents a net increase of $584,561 when compared to the budgeted FY 2021 revenue of $8,768,607. Golf Fund revenue has increased significantly when compared to the same period of the prior year - $5.6M has been collected as of the end of April, versus the $3.6M revenue collected by April 2020. Also, to be noted, the projected revenue for FY 2021 mentioned above includes a revenue transfer of $1 million from the City of Austin’s General Fund. Please refer to the attached documents for current year revenue summary reports for the Department’s General Fund and the Golf Enterprise Fund, along with a glossary of terms document. Should you have any questions, please contact Vanorda Richardson at (512) 974-6709 or vanorda.richardson@austintexas.gov. Suzanne Piper, DBA, Chief …
M E M O R A N D U M August 18, 2021 Parks and Recreation Board Finance Committee Members Fiscal Year 2021 Parks and Recreation Department’s Revenue Activity Summary Vanorda Richardson, Financial Manager III Austin Parks and Recreation Department Kimberly A. McNeeley, M.Ed., CPRP, Director Austin Parks and Recreation Department TO: THRU: FROM: DATE: SUBJECT: At the May 10th Parks and Recreation Board Financial Committee meeting, members requested that a memorandum be prepared regarding the impacts of COVID-19 on the Park and Recreation Department’s revenue. This memo serves as an update to information provided in the May 24 memo and reflects July revenue data. Following are summaries of major revenue impacts due to COVID-19: General Fund As of July 2021, actual revenue collected is $5,670,228 with an estimated $1.1M to be collected for the months of August and September. The fiscal year year-end revenue position is expected to total $6.8M for the General Fund. This is a net decrease of approximately $7.7M when comparing the budgeted Fiscal Year (FY) 2021 revenue of $14.5M. The variance is primarily the result of the COVID-19 pandemic and related modified operations. • Estimated decrease in Service Fees ($2.5M • Estimated decrease in PARD Entry Fees ($2.4M ) - ACL related funding will not be received in FY 2021. ) - Pool entry fee revenue has not been collected fiscal year to date (YTD) through June. The FY 2021 estimate assumes that, even with modified operating hours, revenue will begin to be collected during the summer. • Estimated decrease in PARD Registration ($2.8M ) - Minimal registration fees have been collected YTD through July. The FY 2021 estimate assumes that summer programming will be offered at a modified capacity starting in late June, and thus revenue collection will begin to be collected during the summer. Golf Enterprise Fund As of July 2021, actual golf revenue collected is $8,698,453 with an estimated $1.8M to be collected for the months of August and September. The Golf Enterprise’s FY 2021 current year estimated revenue (CYE) is $10.5M. The CYE represents a net increase of $1.7M when compared to the budgeted FY 2021 revenue of $8.8M. Golf Fund revenue has increased significantly when compared to same period of prior year. Also, to be noted, the projected revenue for FY 2021 includes a revenue transfer of $1 million from the City of Austin’s General Fund. Should you have any …
Austin Parks and Recreation Department Fiscal Year 2021-22 DRAFT Approved Budget as of August 17, 2021 Fact Sheet As of August 17, 2021, the total Fiscal Year 2022 Approved General Fund Budget for the Parks and Recreation Department (PARD) is $106M (728.25 FTEs), and the approved Golf Fund Budget is $8.7M (41 FTEs). The General fund base budget increased by $4.4M (24.50 FTEs), while there was an increase to the Golf Budget by $600K (no additional FTEs). Here are the budget highlights of what was adopted in the Budget for FY2022. City-wide Across the Board Increase – A 2.0% across-the-board increase in base pay for employees who have been in a regular position hired on or before April 1, 2021 and are not covered by contract negotiations or appointed by Council. The proposed pay increase will be implemented October 1, 2021. One-Time Stipend – $1,000 for full-time civilian employees earning less than $90,000. $500 for full-time civilian employees earning $90,000 or more. Part-time and temporary employees will also receive stipends ranging from $250 to $500 depending on number of hours worked. To be eligible employees need to have been hired on or before April 1. Staff are expected to receive their payments in December. Service Incentive Pay – Regular employees who have completed five years of continuous service by December 1 will receive Service Incentive Pay in their December 10, 2021 paycheck. COVID-19 Related Leave – City will provide up to two weeks’ leave for any City staff who become exposed to, or sick with, COVID-19, and who can show proof that they have been vaccinated. It follows the expiration of federal support for paid time off for employees with COVID. The measure is designed to incentivize staff who are still unvaccinated to get their shots. PARD General Fund • Operations and Maintenance funding: $660K – This additional funding is for the operation and maintenance of new, expanded, and redeveloped parkland and facilities for which related projects will be completed over the course of the next fiscal year. This additional funding will aid the PARD’s Grounds Maintenance, Facilities Services, Forestry and Aquatics divisions in partially keeping up with service demand. This funding does not include any of the requested FTEs (4.5 FTEs for Facilities Maintenance and 3 FTEs for Grounds Maintenance) who would have assisted with building maintenance and repairs, playground maintenance, graffiti abatement, horticultural maintenance, as well as irrigation, …
Versión en español a continuación. Independent Citizens Redistricting Commission Meeting 08/18/2021 Independent Citizens Redistricting Commission to be held 08/18/2021 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (08/17/2021 by noon). All public comment will occur at the beginning of the meeting. To speak remotely at the Independent Citizens Redistricting Commission Meeting, members of the public must: •Call or email the board liaison at 512-974-7665 and matthew.dugan@austintexas.gov no later than noon, (the day before the meeting). The following information is required: speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, email address and telephone number (must be the same number that will be used to call into the meeting). •Once a request to speak has been made to the board liaison, the information to call on the day of the scheduled meeting will be provided either by email or phone call. •Speakers must call in at least 15 minutes prior to meeting start time in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to matthew.dugan@austintexas.gov by noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If the meeting is broadcast live, it may be viewed here: http://www.austintexas.gov/page/watch-atxn-live Reunión del Independent Citizens Redistricting Commission FECHA de la reunion (08/18/2021) La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (08/17/2021 antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: • Llame o envíe un correo electrónico al enlace de la junta en 512-974-7665 and matthew.dugan@austintexas.gov a más tardar al mediodía (el día antes de la reunión). Se requiere la siguiente información: nombre del orador, número (s) de artículo sobre el que desean hablar, si están a favor / en contra / neutral, dirección de correo electrónico (opcional) y un número de teléfono (debe ser el número que se utilizará para llamar ). • Una vez que se haya realizado una solicitud para hablar con el enlace …
Independent Citizens Redistricting Commission (ICRC) August 11, 2021 at 6:00 pm Video Conference Join Zoom Meeting https://zoom.us/j/98278207374?pwd=eEhDSFpzNjVlZWFXNGcyYWpOKzZvZz09 Meeting ID: 982 7820 7374 Passcode: iqY34Q One tap mobile +13017158592,,98278207374#,,,,*442998# US (Washington DC) +13126266799,,98278207374#,,,,*442998# US (Chicago) Dial by your location +1 301 715 8592 US (Washington DC) +1 312 626 6799 US (Chicago) +1 929 205 6099 US (New York) +1 253 215 8782 US (Tacoma) +1 346 248 7799 US (Houston) +1 669 900 6833 US (San Jose) Meeting ID: 982 7820 7374 Passcode: 442998 Find your local number: https://zoom.us/u/azmXrvLGe CURRENT COMMISSION MEMBERS: Prabhu Kannan Brigham Morris Errol Hardin Eugene Schneider Erin Dempsey Luis Gonzalez, Vice-Chair Dr. Sterling Lands Hoang Le Shaina Kambo Sara Inés Calderón Selina Yee Christina Puentes, Chair Joshua Blank Camellia Falcon Members in Attendance Christina Puentes, Chair Luis Gonzalez, Vice Chair Joshua Blank Erin Dempsey Camellia Falcon Errol Hardin Shaina Kambo Prabhu Kannan Dr. Sterling Lands Hoang Le Brigham Morris Eugene Schneider Selina Yee Staff In Attendance Matthew Dugan, City's Planning Manager George Korbel, Mapping Specialist Christine Granados, ICRC Administrative Manager draft Minutes Meeting Goals: Receive Updates from Working Groups/Subcommittees; Hear Presentation from Austin Independent School District Chair Puentes called the meeting to order at 6:01 p.m. with 10 members present. Commissioner Morris joined the meeting at 6:04 p.m., Commissioner Le joined at 6:14 p.m. and Commissioner Lands joined at 6:33 p.m. CALL TO ORDER CITIZEN COMMUNICATION: GENERAL The first three speakers who register to speak no later than noon the day before the meeting will be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. Peck Young addressed the ICRC and opted to withhold comment at the public meeting 1. APPROVAL OF MINUTES Discussion and possible action on the Aug. 4, 2021, ICRC meeting minutes. The August 4, 2021, meeting minutes were approved without objection. 2. UNFINISHED BUSINESS The ICRC may discuss and take action on the following agenda items A. Update from Public Forum Working Group on calendar changes Vice Chair Gonzalez gave update about upcoming public forums and new county precinct forums. 3. NEW BUSINESS The ICRC may discuss and take action on the following agenda items A. Presentation from AISD AISD's Jacob Reach, Chief of Government Relations and Board Services; Beth Wilson, Executive Director of Planning and Asset Management, and Geronimo Rodriguez, Board of Trustee President (D6) presented campus and trustee maps and gave a timeline of …
ICRC Texas Open Meetings Act August 18, 2021 • WHAT IT IS: TOMA is a statute (enacted to benefit the public rather than governing bodies) that mandates open public access to all non-excepted meetings • WHERE IT IS: of governmental bodies. Codified in Texas Government Code, Chapter 551. • WHAT IT SAYS: Requires that every meeting of a subject body, with certain narrow enumerated exceptions, be ▪ ▪ ▪ open to the public, and posted as to notice of time, place, and subject matter of items to be discussed, and memorialized with a record. • Open to the Public: Must allow each member of the public who desires to speak to do so during or before consideration of an item May adopt reasonable rules Cannot prohibit public criticism • Meeting Notice (Agenda): Must be posted ▪ ▪ ▪ Minimum of 72 hour notice posted as to notice of time, place, and subject matter of items to be discussed, and memorialized with a record (Standard practice: audio or video recording and minutes reflecting members attendance and action taken). What is a QUORUM? • DEFINITION: TOMA = Allows the City Charter to set the number for a quorum. Charter = For the ICRC, a quorum is 9 members. • POSTING REQUIRED: If a quorum is going to be present at anything other than a purely social or ceremonial function, a meeting notice must be posted. What is a MEETING? • DEFINITION: ▪ “ A verbal exchange among a quorum of the body ... verbal” also means “non-verbal” texts or emails or interactions. … or between a member of the public, or staff, and a quorum of the body … … during which at least one member of the body is participating in a deliberation of public business over which the body has had, has, or will have control. Meeting? Maybe, if social turns to business. CLOSED MEETING/EXECUTIVE SESSION • • • Convene in Open Session Announce Executive Session and Applicable Section(s) of TOMA Very Specific List of Allowable executive sessions Exceptions (Most Common) • • • 551.071 – Consultation with Attorney 551.074 – Personnel Issues – posting should identify high-level personnel 551.076 – Deliberation Regarding Security Devices or Security Audits “Walking Quorum” Prohibited Series of Communications: A member of a governmental body commits an offense if the • member: • • knowingly engages in at least one communication among …
Introduction to the Public Information Act: ICRC Zachary Brown, Law Department, Assistant City Attorney Open Government, Ethics & Compliance Division Chapter 552, Government Code that government is the servant and not the master of the people, it is the policy of this state that “Under the fundamental philosophy of the American constitutional form of representative government that adheres to the principle each person is entitled, unless otherwise expressly provided by law, at all times to complete information about the affairs of government and the official acts of public officials and employees[.]” In Plain English The Texas Public Information Act (PIA) mandates: Information pertaining to the ICRC’s business is subject to the PIA This includes information not stored in City accounts like: text messages, social media posts and interactions, and emails in non‐City accounts When determining whether information is subject to the PIA, it is the context, not the device or account, that matters Retention Therefore, it is important to keep records retention in mind. • Use your City email account for all communications related to the ICRC • If you receive/send ICRC business from a personal account, forward it to your City account (and ask the sender to use your City account in the future) • Same for text messages • Save any other communications or records Public Information Request (“PIR”) In accordance with Texas Public Information Act, the City of Austin has designated the following methods for receiving public information requests. A member of the public may make a written request for public information under the Public Information Act by delivering the request using one of the following methods: ▪ United States mail: P.O. Box 689001, Austin, Texas, 78768-9001. ▪ Electronic mail: public.information@austintexas.gov ▪ Hand delivery: City Hall, 4th Floor, 301 W. 2nd Street; or ▪ City’s online Public Records Center: www.austintexas.gov/pir The City does not accept written requests for public information through facsimile transmission. Your request will not be considered received unless it is sent to the proper address. Responding to a PIR • The City’s PIR Team receives and routes all requests • May ask requestor to clarify or narrow the scope of the request. • Must provide information “promptly” (ASAP) • Or request decision from AG for confidential/excepted information • Work with your staff liaison Law Department’s Role • PIR Team – Processes incoming requests and organizes release of information to requestor. • Open Government, Ethics …
What Does the 2020 Census Tell Us about Austin’s Population Growth? Independent Citizen’s Redistricting Commission August 18, 2021 Content Population Growth Austin’s Unique Diversity Areas of Growth Austin’s Population Growth Austin Population Growth, 1870 to 2020 The ideal city council district size would be approximately 96,186. 1,000,000 900,000 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 .961 million 1870 1880 1890 1900 1910 1920 1930 1940 1950 1960 1970 1980 1990 2000 2010 2020 Source: U.S. Census Bureau, Decennial Censuses 1870 – 2020. 4 Austin is the 11th largest city in the country but growth rivals that of the largest cities. Numeric Change among 11 Largest U.S. Cities, 2010-2020 New York Houston Austin Phoenix San Antonio Dallas Los Angeles San Diego Philadelphia San Jose Chicago .961 million 0 100,000 200,000 300,000 400,000 500,000 600,000 700,000 Source: U.S. Census Bureau, P.L. 94-171 Redistricting Data, 2010 and 2020. 5 Austin sees large gains while suburbs see fast growth. Place 2010 2020 Numeric Change Percent Change Manor Leander Buda Hutto Kyle Cedar Park San Marcos Georgetown Pflugerville Bastrop Austin Round Rock 5,037 26,521 7,295 14,698 28,016 48,937 44,894 47,400 46,936 7,218 790,390 99,887 13,652 59,202 15,108 27,577 45,697 77,595 67,553 67,176 65,191 9,688 961,855 119,468 8,615 32,681 7,813 12,879 17,681 28,658 22,659 19,776 18,255 2,470 171,465 19,581 171.0% 123.2% 107.1% 87.6% 63.1% 58.6% 50.5% 41.7% 38.9% 34.2% 21.7% 19.6% Source: U.S. Census Bureau, 2020 Decennial Census, P.L. 94-171 File. 6 Austin’s Unique Diversity Austin Race/Ethnicity Composition, 2020 0.2% 6.9% 32.5% 0.5% 0.1% 3.9% 8.9% Hispanic or Latino White, NH Black or African American, NH American Indian and Alaska Native, NH Asian, NH Native Hawaiian and Pacific Islander, NH Some Other Race, NH Two or More Races, NH 47.1% Source: U.S. Census Bureau, 2020 Decennial Census, P.L. 94-171 File. Note: NH = Non-Hispanic Change in Austin’s Racial-Ethnic Composition, 2010 to 2020 2010 2020 Percent of Total, 2010 Percent of Total, 2020 Numeric Change Percent Change Percent of Total Change 277,707 312,448 35.1% 32.5% 34,741 12.5% Hispanic or Latino American Indian & Alaska Native, NH Asian, NH Native Hawaiian & Other Pacific Islander, NH Black or African American, NH Some other race, NH Two or more races, NH White, NH 1,967 2,002 49,159 85,853 401 528 60,760 66,002 1,448 4,841 13,677 37,187 0.2% 6.2% 0.1% 7.7% 0.2% 1.7% 0.2% 8.9% 0.1% 6.9% 0.5% 3.9% 385,271 452,994 48.7% 47.1% 67,723 790,390 961,855 Total Source: U.S. …
Credit: U.S. Census Bureau, 2020 Decennial Census P.L. 94-171 File183183A360TRAVIS36035351183PFLUGERVILLE13013045351183183290ANDERSONMILLWINDSORPARKWESTUNIVERSITYMLKSOUTHRIVERCITYMLK-183OLDWESTAUSTINBOULDINCREEKWALNUTCREEK--PIONEERHILLUNIVERSITYHILLSWINDSORROADJESTERGALINDOHYDEPARKWESTOVERHILLSGRACYWOODSPLEASANTVALLEYSOUTHLAMARPECANSPRINGS-SPRINGDALEFOURPOINTSPONDSPRINGSUTHIGHLANDDOWNTOWNHANCOCKTECHRIDGESAMSUNG--PIONEERCROSSINGWESTAUSTINNGMONTOPOLISBARTONHILLSGATEWAYWOOTENHOLLYMANSFIELD--RIVERPLACEGEORGIANACRESEASTCESARCHAVEZNORTHLOOPMCNEILRMMADAVENPORTLAKEAUSTINZILKERLBJDELVALLEROBINSONRANCHBULLCREEKHERITAGEHILLSOLDENFIELDCHESTNUTROSEDALENORTHBURNETDECKERLAKEGOVALLENORTHSHOALCREEKRIVERSIDEUPPERBOGGYCREEKWESTOAKHILLCORONADOHILLSNORTHLAMARRUNDBERGHIGHLANDPARKROSEWOODALLANDALECRESTVIEWAVERYRANCH--LAKELINECENTRALEASTAUSTINHARRISBRANCHBARTONCREEKMALLTRIANGLESTATENORTHUNIVERSITYST.JOHNSJOHNSTONTERRACENORTHWESTHILLSJOLLYVILLEBRENTWOODNORTHLAMARSPICEWOODWINDSORHILLSROGERSHILLEASTOAKHILL183183A360TRAVIS36035351183PFLUGERVILLE13013045351183183290ANDERSONMILLWINDSORPARKWESTUNIVERSITYMLKSOUTHRIVERCITYMLK-183OLDWESTAUSTINBOULDINCREEKWALNUTCREEK--PIONEERHILLUNIVERSITYHILLSWINDSORROADJESTERGALINDOHYDEPARKWESTOVERHILLSGRACYWOODSPLEASANTVALLEYSOUTHLAMARPECANSPRINGS-SPRINGDALEFOURPOINTSPONDSPRINGSUTHIGHLANDDOWNTOWNHANCOCKTECHRIDGESAMSUNG--PIONEERCROSSINGWESTAUSTINNGMONTOPOLISBARTONHILLSGATEWAYWOOTENHOLLYMANSFIELD--RIVERPLACEGEORGIANACRESEASTCESARCHAVEZNORTHLOOPMCNEILRMMADAVENPORTLAKEAUSTINZILKERLBJDELVALLEROBINSONRANCHBULLCREEKHERITAGEHILLSOLDENFIELDCHESTNUTROSEDALENORTHBURNETDECKERLAKEGOVALLENORTHSHOALCREEKRIVERSIDEUPPERBOGGYCREEKWESTOAKHILLCORONADOHILLSNORTHLAMARRUNDBERGHIGHLANDPARKROSEWOODALLANDALECRESTVIEWAVERYRANCH--LAKELINECENTRALEASTAUSTINHARRISBRANCHBARTONCREEKMALLTRIANGLESTATENORTHUNIVERSITYST.JOHNSJOHNSTONTERRACENORTHWESTHILLSJOLLYVILLEBRENTWOODNORTHLAMARSPICEWOODWINDSORHILLSROGERSHILLEASTOAKHILLDemographic LandscapeAsian (non-Hispanic) Geographic Distribution, 2010-2020Census 2010Census 2020Census BlocksCensus BlocksLess than 10%10% to 20%20% to 40%40% to 60%60% PlusPercentage of theTotal Populationthat isnon-Hispanic Asian
