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Jan. 11, 2021

Agenda original pdf

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Versión en español a continuación. Meeting of the Electric Utility Commission January 11, 2021 The Electric Utility Commission is to be held January 11, 2021 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance of Sunday, January 10 by Noon. All public comment will occur at the beginning of the meeting. To speak remotely at the Electric Utility Commission meeting, members of the public must: •Call or email the board liaison at 512-497-0966 or jeff.vice@austinenergy.com no later than noon, Sunday, January 10. The information required is the speaker name, the telephone number they will use to call into the meeting, and their email address (so that the dial-in info may be provided). If speaking on a specific item, residents must indicate the item number(s) they wish to speak on and whether they are for/against/neutral. Speakers on any topic that is not a posted agenda item will be limited to the first 10. •Once a request to speak has been made to the board liaison, the information to call on the day of the scheduled meeting will be provided either by email or phone call. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak; each speaker will have up to three minutes to speak. •Handouts or other information may be emailed to jeff.vice@austinenergy.com by noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live la Reunión del Electric Utility Commission FECHA de la reunion (11 de Enero 2021) La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (10 de Enero antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: junta en 512-497-0966 OR • Llame o envíe un correo electrónico al enlace de jeff.vice@austinenergy.com a más tardar al mediodía (el día antes de la reunión). La información requerida es el nombre del …

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Jan. 11, 2021

Item 12: AE Weatherization Programs Update original pdf

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Austin Energy Weatherization Programs For Limited Income Customers January 11, 2021 Electric Utility Commission Sarah Chatterjee, Terry Moore & Manny Garza © 2018 Austin Energy Agenda Overview Pandemic Impacts Single Family Weatherization Multi-Family Weatherization 2 Weatherization Programs Cumulative Overview • Programs have served customers for over 38 years • Over 20,000 unique single family homes and 12,000 apartments weatherized at no cost to customer/owner • 137,000 apartments weatherized in standard program • Focus on continuous improvement and inclusion Augmented annually by* • ~187, 500 point of sale discounts at 70 retail locations • 4,800 education kits to Title 1 students • 1,376 S.M.A.R.T. units • Energy alerts • Solar for limited income customers *FY20 unaudited 3 Weatherization Measures Energy Assessment Attic Insulation Home Envelope Sealing Duct Sealing / Replacement Solar Screens Smart Thermostats Energy Star Appliances Lighting AC Tune-Up Partner with Neighborhood Housing, Home Repair Coalition 4 Pandemic Impacts • Health and safety of customers, employees and contractors is essential • Unable to weatherize interior spaces for 4 months • Early FY20 multifamily results helped • Used time to focus on program enhancements, order PPE, update field procedures • Virtual inspections, benefits Programs Shutdown 3/16/20 External Work 5/5/20 Vacant Apt. Units 7/7/20 Reopening 7/20/20 PPE: Personal Protective Equipment 5 Weatherization Program Criteria • Energy Star Program • Home size of ≤ 2,500 sq.ft. • Home value of ≤ $300,000 • Up to $7,500 of free home improvements • Single Family to Four-Plex/Condo/Mobile Home • Owner or Renter Over 60% of our residential customers rent 6 Weatherization Program Enhancements • Enhanced Eligibility = Increased Inclusion FY20 200% FPL* $52,400 Multiple pages FY21 80% MFI** $78,100 1 page Income Verification Income Documentation Required Self Attestation Income Threshold Income Amount*** Application * Federal Poverty Level ** Median Family Income *** Family of Four • A/C Rebate & Loan Changes • Lowered qualifying credit score • Up to $950 rebate • Velocity Credit Union loans up to $10,000 at 0% interest/120 months 7 Program Enhancement Results In just over a month! • Fiscal Year 2020 • Goal of 527 Homes • 246 Homes Weatherized, will carry over budget to FY21 • Fiscal Year 2021 • Kick-off email sent • 200 applications returned • Continue to receive 1 to 2 per day • 3 Rebate and Loan applications already 250 200 150 100 50 0 3.5 2.5 1.5 3 2 1 0 0.5 200 3 …

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Jan. 11, 2021

Item 13: EV Infrastructure and Program Update original pdf

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Transportation Electrification Program Update Electric Utility Commission Karl Popham Manager, Electric Vehicles & Emerging Technologies Cameron Freberg Utility Strategist, Electric Vehicles & Emerging Technologies January 2021 © 2018 Austin Energy Agenda 1. Program Overview 2. Austin’s EV metrics 3. FY20 Highlights • DC Fast charging rollout City fleet infrastructure • • Heavy Duty / Cap Metro electrification EV readiness for commercial buildings • Climate Equity Plan update • Equity & Inclusion “EVs are for EVeryone” • EV online buyer’s guide • “Customer Moment” • 2 Electric Vehicles Electric Vehicles & Emerging Technologies Team & Emerging Tech Team EVisionary City of the Year 2020 Electric Drive 2020 Utility Industry Spotlight Award Positive Charge (Electrification) EVs for Schools Austin SHINES Plug-in America EV Utility of the Year 3 Austin Energy EV Customer Programs • Plug-In EVerywhere™ Driver Program • $4.17/mo unlimited charging at all 1000+ Level-2 ports for members • New $0.21/min DC Fast charging connection • Plug-In EVerywhere™ Infrastructure Rebate Program • Up to $1,200 rebate for home Level-2 wi-fi enabled ($900 non wi-fi) • Up to $4,000 rebate for commercial/public Level-2 stations • Up to $10,000 rebate for public DC Fast stations • Fleet & Public Infrastructure Pilot Tariff • New optional EV infrastructure commercial tariff promotes efficiency and high usage • EV360 Pilot • EVs for Schools • Flat rate of $30/mo for off peak home charging + Plug-In EVerywhere • EV charging stations for staff, students, parents, and visitors • New - curriculum is now available online nationally and in Spanish • E-Ride Program Up to $400 rebate from the purchase of electric bikes, includes individuals and bike fleet applications l r e n e w a b e w n d p o w e r i P o w e r e d B y G r e e n C h o c e ® i 1 0 0 % Akins High School teacher, Jay H., plugs in his EV at an “EVs for Schools” charging station 4 DC Fast Infrastructure Rollout FY20 26 new DC Fast at 9 Locations DC Fast Hubs - Texas TCEQ Alt Fuels Grant Supported Host / Site Address # Stations PARD-AISD Saltillo-Whole Foods 2001 W Cesar Chavez St. 905 East 5th St. Electric Drive 811 Electric Dr. Mueller Market 1801 E 51st St. Village at Westlake 701 S Capital of Texas DC Fast Stations Travis County 700 Lavaca Sr. …

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Jan. 11, 2021

Item 14: Council Action Report original pdf

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Item 14 EUC Report re Council Action January 11, 2021 Items below recommended by EUC October 12; Council to review on date indicated in parenthesis. 11. (TBD) [Purchasing: Various depts; AE’s portion $1,350,000] Authorize award of a multi-term contract with Expert Relocation Services, LLC, to provide citywide moving and relocation services, for up to five years for a total contract amount not to exceed $5,783,500. Items below recommended by EUC October 12; Council approved on date indicated in parenthesis. 4. (11/12) [Purchasing] Authorize negotiation and execution of a contract with Atlas Copco Compressors LLC, for preventative maintenance and repair services for air compressors, for a term of five years in an amount not to exceed $440,000. 5. (11/12) [Purchasing] Authorize award of a multi-term contract with Absolute Testing Services Inc, to provide installation, repair and testing of electrical systems for up to five years for a total contract amount not to exceed $1,500,000. 6. (11/12) [Purchasing] Authorize award of a multi-term contract with KBS Electrical Distributors Inc, to provide substation signs, for up to five years for a total contract amount not to exceed $550,000. 7. (11/12) [Purchasing] Authorize negotiation and execution of three multi-term contracts with Asplundh Tree Expert LLC, Davey Tree Surgery Co, and Wright Tree Service, Inc, to provide vegetation management services on distribution energized lines, each for up to five years for total contract amounts not to exceed $85,000,000 divided among the contractors. 8. (11/12) [Purchasing] Authorize award of a multi-term contract with Techline Inc. for vacuum interrupter switches, for up to five years for a total contract amount not to exceed $3,518,000. 9. (11/12) [Capital Contracting Office] Authorize award and execution of a construction contract with T. Morales Company Electric & Controls, for Domain District Cooling Plant (DCP) switchgear replacement in the amount of $3,659,000 plus a $548,850 contingency, for a total contract amount not to exceed $4,207,850. 10. (11/12/) [Purchasing: Various depts; AE’s portion $564,000] Authorize award of a contract with Victor Pena D/B/A Pena’s Traffic Services, LLC (MBE), to provide rental of temporary traffic control devices and roadway pavement marking services, for a term of two years in an amount not to exceed $3,280,000. Items below recommended by EUC November 9; Council approved on date indicated in parenthesis. 2. (12/3) [Purchasing – multiple departments; AE’s portion approximately $9.7M] Authorize an amendment to an existing contract with Nalco Company LLC D/B/A Nalco Company, for …

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Jan. 11, 2021

Items 2 - 11: Draft RCAs original pdf

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Item 2 Posting Language ..Title Authorize award and execution of a construction contract with Santa Clara Construction, LTD (MBE), for the Decker Dam Slough Repair project in the amount of $1,322,546 plus a $132,254.60 contingency, for a total contract amount not to exceed $1,454,800.60. [Note: This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 93.27% MBE and 1.87% WBE participation.]. ..De Lead Department Capital Contracting Office Managing Department Austin Energy Fiscal Note Funding is available in the Fiscal Year 2020-2021 Capital Budget of Austin Energy. Purchasing Language: Lowest responsive bid of three bids received through a competitive Invitation for Bid solicitation. For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov. NOTE: Respondents to this solicitation, and their representatives, shall direct inquiries to Rolando Fernandez, 512-974-7749, Garrett Cox, 512-974-9423, or the Project Manager, Richard Duane 512-482-5435. Council Committee, Boards and Commission Action: To be reviewed by the Electric Utility Commission on January 11, 2021. Additional Backup Information: During a standard Dam Safety Inspection required by the Texas Commission on Environmental Quality, staff discovered sloughing soil and vegetation on the Decker Dam as well as underground piping and failed underdrains that require repair. The work for this project consists of the complete construction of approximately 27,000 cubic yards of embankment slough repair with associated topsoil and seeding, sealing of approximately 2,770 linear feet of concrete joints, replacing approximately 4,500 linear feet of toe drain, repair of irrigation system, removal of vegetation and debris from drainage ditches, abandonment of an inclinometer, and replacing a cap on the gate hoist. The construction for this project will be entirely within the limits of the dam but access to the dam will be through the Walter E. Long Park. The Parks and Recreation Department has been consulted on this project and measures will be in place to ensure the safety of all park users. Due to the potential for unknown issues and conditions, a 10% contingency in funding has been included to allow for the expeditious processing of any change orders. A contingency is an additional amount of money added to the construction budget to cover any unforeseen construction costs associated with the project. By authorizing the additional contingency funding, Council is authorizing any change orders within the contingency amount. The …

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Nov. 9, 2020

Agenda original pdf

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Versión en español a continuación. Meeting of the Electric Utility Commission November 9, 2020 The Electric Utility Commission is to be held November 9, 2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance of Sunday, November 8 by Noon. All public comment will occur at the beginning of the meeting. To speak remotely at the Electric Utility Commission meeting, residents must: •Call or email the board liaison at 512-497-0966 OR jeff.vice@austinenergy.com no later than noon, Sunday, November 8. The information required is the speaker name, the telephone number they will use to call into the meeting, and their email address (so that the dial-in info may be provided). If speaking on a specific item, residents must indicate the item number(s) they wish to speak on and whether they are for/against/neutral. Speakers on any topic that is not a posted agenda item will be limited to the first 10. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak; each speaker will have up to three minutes to speak. •Handouts or other information may be emailed to jeff.vice@austinenergy.com by noon, Sunday before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live la Reunión del Electric Utility Commission FECHA de la reunion (9 de Noviembre 2020) La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (8 de Noviembre antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los residentes deben: junta en 512-497-0966 OR • Llame o envíe un correo electrónico al enlace de jeff.vice@austinenergy.com a más tardar al mediodía (el día antes de la reunión). La información requerida es el nombre del orador, …

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Nov. 9, 2020

Item 10: Kramer Substation Update original pdf

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Item 10 Austin Energy North Burnet/Gateway Plan and the Kramer Lane Service Center Susan Groce - Shared Services Process Manager November 9, 2020 © 2020 Austin Energy North Burnet/Gateway Plan and the Kramer Lane Service Center Meeting Topics 1) Executive Summary 2) Site History and Uses 3) Site Ideally Located to Serve Area Growth 4) Support of Mobility Improvements 5) Steps to Kramer Lane Substation Energization 2 Austin Energy support of the North Burnet/Gateway Plan Executive Summary 1) The North Burnet/Gateway Plan has been a tremendous success for the City 2) The rapid growth has resulted in a level of urgency for building a new substation by May 2023 3) The Kramer Lane Service Center site is ideally located adjacent to Broadmoor and is a key link in the path of the Red Line Bike Trail 4) City Council and the Mayor have been very supportive of a new substation at the Kramer Lane Service Center site 3 Kramer Lane Service Center Site History and Uses • 33.56 acre tract purchased in 1965 for Municipal Use • Austin Energy • 217 Employees located at Kramer Lane facilities • Office buildings, training yard, warehouse space and laydown yards • 300+ vehicles, including trucks, vans, cars, forklifts, trailers and parking for personal and contractor vehicles • City of Austin Fleet Services - Fuel Station and Car Service facility • City of Austin Public Works (Street and Bridge) • Parking for department trucks, vans, cars, forklifts, trailers and contractor and employee vehicles • Stockpile and materials storage • Site also provides water quality features for storm water run-off 4 Kramer Lane Service Center Site Ideally Located to Serve Area Growth 5 Kramer Lane Service Center Support of Mobility Improvements • Urban Trails – Red Line Trail easement • Austin Energy supports granting of a western easement for a safe and functional trail • Sacrificing the rail spur will provide more space for the requested trail location • Capital Metro improvements for Project Connect • Drainage easement • Rail easement for second rail line (double track) • Burnet Road Corridor Project Burnet Road Corridor project • Austin Energy working with Corridor Office to respond to request for drainage easement for 6 Kramer Lane Service Center Steps to Kramer Lane Substation Energization • On October 29, 2020, City Council passed Resolution initiating rezoning to Public (P) zoning • Site Development Permitting • Complete process of …

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Nov. 9, 2020

Item 11: 4QTR20 Financial Report original pdf

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Item 11 Austin Energy Quarterly Financial Report 4th Quarter FY 2020 (July – Sept 2020) Russell Maenius Acting Chief Financial Officer November 9, 2020 © 2018 Austin Energy Disclaimer This information is unaudited and should be read in conjunction with the audited Comprehensive Annual Financial Reports for the City of Austin, when published on: http://austintexas.gov/service/current-comprehensive-annual-financial-report 2 QUARTERLY Financial Report Agenda Executive Summary Financial Policy Compliance Financial Performance Measures Actual to Budget Analysis Financial Statements Market and Industry Analyses 3 Austin Energy Quarterly Financial Report Executive Summary 4 Executive Summary Substantially compliant with all financial policies. Capital Reserve balance below minimums but total cash above minimum of $414m. $ 1,374 Million Revenues Operating revenues ended the year at 1.9% under budget due to decreased base rate tiers, decreased usage and lower costs in our passthrough rates. Balance sheet is liquid and adequately capitalized. Cash is stable with a $4M decrease compared to prior year. Generally meeting financial metrics supporting AA credit rating (reaffirmed October 2020). Received credit upgrade from Fitch Ratings in May 2019. $1,017 Million Expenses Operating expenses exceed forecast by 0.6% primarily due to higher electric service delivery expenses and power supply System rate falls below State average. This information is unaudited and should be read in conjunction with the audited Comprehensive Financial Reports for the City of Austin, when published on www.austintexas.gov/financeonline/finance/main.cfm 5 Austin Energy Quarterly Financial Report Financial Policy Compliance 6 Financial Policy Compliance Financial policies are memorialized and adopted by ordinance each year during the budgeting process Compliance Debt Reserves Operating Non-Compliance Debt Policies Reserves Policies Operating Policies Full Compliance Partial Compliance Full Compliance Capital Reserve balance below minimums but total cash above minimum of $414m This information is unaudited and should be read in conjunction with the audited Comprehensive Financial Reports for the City of Austin, when published on www.austintexas.gov/financeonline/finance/main.cfm 7 Austin Energy Quarterly Financial Report Financial Performance Measures 8 Financial Performance Measures Standard & Poor’s Global Ratings AA Achieved November 2018 Excessive Liquidity Coverage Efficiency Leverage Deficient Days Cash on Hand Debt Service Coverage Ratio Operating Margins Debt to Capitalization Minimum > 150 Days Minimum > 2.0 Minimum > 10% Minimum < 50% Actual 224 Days Actual 2.2 Actual -3% Actual 53% Excludes General Fund Transfer This information is unaudited and should be read in conjunction with the audited Comprehensive Financial Reports for the City of Austin, when published on www.austintexas.gov/financeonline/finance/main.cfm 9 Austin Energy’s …

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Nov. 9, 2020

Item 12: Annual Review original pdf

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Item 12 Electric Utility Commission Annual Internal Review This report covers the time period of 7/1/2019 to 6/30/2020 The Board/Commission mission statement (per the City Code) is: (A) The commission shall review and analyze all policies and procedures of the electric utility, including the electric rate structure, fuel costs and charges, customer services, capital investments, new generation facilities, selection of types of fuel, budget, strategic planning, regulatory compliance, billing procedures, and the transfer of electric utility revenues from the utility fund to the general fund. (B) The commission shall advise the city council, the city manager, the electric utility, city departments, and city boards, commissions, and committees on policy matters relating to the electric utility. All advisory information given shall simultaneously be forwarded to the city manager. (C) The commission may review, study, and make recommendations to the Planning Commission on proposed electric utility projects for inclusion in the Capital Improvements Program. (D) The commission may request that the city council hire an outside consultant every five years to make a comprehensive review of the policies and procedures of the electric utility. The commission may initiate an external or internal review of the policies and procedures of the electric utility. If the commission initiates a review, it shall report its findings to the city council and the city manager. (E) The commission shall interpret the role of the electric utility to the public and the role of the public to the electric utility. The commission may hold a public hearing and briefing session every six months to explain new policies and to take citizens comments, suggestions, and complaints. (F) The commission may make recommendations to the city council before final council action on a policy or procedure of the electric utility. (G) The commission shall request from the city manager any information that it deems to pertain to the electric utility. (H) The commission shall, as a body, review customer complaint procedures, accept specific customer grievances and complaints, and make recommendations to the city council and city manager based on its findings. This duty does not supersede, replace, or substitute for the appeal procedures provided to customers in the City Utility Service Regulations. (I) The commission shall seek to promote close cooperation between the city council, other city boards, committees, and commissions, city departments and individuals, institutions and agencies concerned with the policies, procedures, and operations of the electric utility …

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Nov. 9, 2020

Item 13: Council Action Report original pdf

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EUC Report re Council Action November 9, 2020 Item 13 Items below recommended by EUC September 14; Council approved on date indicated in parenthesis. 7. (10/15) [Purchasing] Authorize negotiation and execution of a multi-term contract with TGM Wind Services, LLC D/B/A Kardie Equipment, to provide maintenance, inspection and repair services, for up to five years for a total contract amount not to exceed $895,000. 11. (10/15) [Purchasing] Authorize negotiation and execution of a multi-term contract with Wright Tree Service, Inc, or one of the other qualified offerors, to provide distribution line clearance for street and nightwatchman lights, for up to five years for a total contract amount not to exceed $5,000,000. 12. (10/15) [Purchasing] Authorize negotiation and execution of two multi-term contracts with Cleaver- Brooks Sales and Services Inc. and Pro Serv Industrial Contractors, LLC, to provide heat recovery steam generator services, each for up to six years for a total contract amount not to exceed $17,400,000 divided between the contractors. 13. (10/15) [Purchasing] Authorize an amendment to an existing contract with Great Western Managed Services Corporation D/B/A GWC (WBE), for continued grounds maintenance services for Austin Energy substations and adjacent areas, that would increase the amount by $480,000 and extend the term for up to four years, for a revised total contract amount not to exceed $600,000. Items below recommended by EUC October 12; Council approved on date indicated in parenthesis. 2. (10/15) [Capital Contracting Office] Authorize negotiation and execution of a Design Build Agreement with Stellar Energy Americas, Inc. for design and construction services for the Mueller Energy Center Chiller Capacity Addition in an amount not to exceed $15,600,000. 3. (10/29) [Austin Energy] Authorize reimbursement of costs to GBD Properties Inc. for the engineering, purchase and installation of a service pipe connection to interconnect the second phase of the Shoal Creek Walk Building to the Austin Energy (AE) downtown District Cooling System in an amount not to exceed $175,616. Items below recommended by EUC October 12; Council to review on date indicated in parenthesis. 4. (11/12) [Purchasing] Authorize negotiation and execution of a contract with Atlas Copco Compressors LLC, for preventative maintenance and repair services for air compressors, for a term of five years in an amount not to exceed $440,000. 5. (11/12) [Purchasing] Authorize award of a multi-term contract with Absolute Testing Services Inc, to provide installation, repair and testing of electrical systems for up to five …

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Nov. 9, 2020

Items 2-8: Draft RCAs original pdf

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Item 2 Posting Language ..Title Authorize an amendment to an existing contract with Nalco Company LLC D/B/A Nalco Company, for continued specialty chemical water treatment services, for an increase in the amount of $2,225,250, for a revised total contract amount not to exceed $11,126,250. (Note: This contract was reviewed for subcontracting opportunities in accordance with City Code Chapter 2- 9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods and services required for this contract, there were insufficient subcontracting opportunities; therefore, no subcontracting goals were established). ..Body Lead Department Purchasing Office. Client Department(s) Austin Convention Center Department; Austin Energy; Austin Public Library; Aviation; Building Services Department; Parks and Recreation Department. Fiscal Note Funding in the amount of $1,854,375 is available in the Fiscal Year 2020-2021 Operating Budget of various City departments. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Contract Amendment. Prior Council Action: February 2, 2017 – Council approved the original contract, item 28, on a 10-0 vote, with Council Member Casar was off the dais. For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov or to Julia Finn, at 512-322-6060 or Julia.Finn@austintexas.gov. Council Committee, Boards and Commission Action: November 9, 2020 - To be reviewed by the Energy Utility Commission. Additional Backup Information: The proposed amendment will provide City departments additional funding for continued specialty chemical water treatment services. The specialty chemicals protect assets such as chilled water loops, power boilers, and condenser water loops. These chemicals are specifically blended and designed to prevent hazardous public health issues and reduce or eliminate corrosion and erosion within the different piping loops located at various City facilities including the power plants, chilled water plants, various City office buildings, as well as the airport. The original funding request was based on the five-year forecast for five City departments. The chemicals were needed at additional locations not anticipated in the original forecast. . ..Strategic Outcome(s) Strategic Outcome(s): Safety; Government that Works for All; Health and Environment. Item 3 Posting Language ..Title Authorize negotiation and execution of a contract with Power Monitors, Inc., to provide voltage recorders, in an amount not to exceed $105,000. (Note: Sole source contracts are exempt from the City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established). ..Body Lead Department …

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Nov. 9, 2020

Item 9: 4QTR20 Operations Report original pdf

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Item 9 Austin Energy Operational Update Q4 FY20 Electric Utility Commission Elton Richards Interim Chief Operating Officer, Austin Energy November, 2020 © 2018 Austin Energy 1 Austin Energy Operational Update Safety Report 2 Austin Energy Five Year Incident Data 46 48 42 54 2017 1,708 3,150,952 63 45 $ 154,009 85 38 9 2018 1,722 3,174,841 117 34 $ 182,614 69 32 4 2019 1,758 3,391,819 125 48 $ 70,106 91 33 10 2020 1,748 3,417,309 123 26 $ 24,531 67 27 9 Data Annualized Employee Count Sum of Hours Sum of Near Misses Sum of Injuries (First Aid/Precautionary Reporting) Sum of Recordable Cases Sum of Medical Costs Sum of Total Vehicle Accidents Sum of Preventable Accidents Sum of Total Backing Accidents • • • Increased hours worked These numbers indicate the Recordable injury reduction was not a result of a reduced workforce/hours 2016 1,676 3,051,505 87 $ 177,461 51 40 75 24 11 • • Increased employee numbers Increased Near Miss reporting This number indicates a strong culture of awareness and communication w/o fear of retaliation • • Levelized Injury (First Aid/Precautionary) Reporting This number indicates a healthy injury reporting culture • Also indicates the Recordable injury reduction was not a result of less reporting 3 Contributing Factors • Overall improvement of culture and employee engagement​. It wasn’t one single project or program but rather an overall cultural shift • Overall re-establishment of safety as a core principle​ and bringing safety to the forefront • Visible and transparent safety attitude and attention from leadership​ • Assignment of liaison between Electric Services Field Operations and Austin Energy OH&S Department​ to focus on process improvements Improved safety meetings​ • • Relative content​ • Focus on human performance​ • Successful projects from Grass roots teams​. Employees feel valued, respected and can make a change • Strong root cause analysis program with actionable and responsible correctable opportunities to prevent reoccurrence • Keen focus on reduction of soft tissue injuries (sprains/strains) with proactive and • preventative programs Incident/injury notification provided increased transparency and communication for awareness 4 Austin Energy Operational Update Discussion Topics Performance Carbon Footprint On-Site Energy Resources Future State 5 Austin Energy Operational Update Performance 6 Commercial Availability & Start Success Commercial Availability Generation Resource Commercial % Availability Target Seasonal (July-Sept) Commercial Availability Actuals (%) Q3 FY20 Q4 FY20 AVG AVG * 95 95 97 100 88 98 89 90 89 95 …

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Oct. 12, 2020

Agenda original pdf

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Versión en español a continuación. Meeting of the Electric Utility Commission October 12, 2020 The Electric Utility Commission is to be held October 12, 2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance of Sunday, October 11 by Noon. All public comment will occur at the beginning of the meeting. To speak remotely at the Electric Utility Commission meeting, residents must: •Call or email the board liaison at 512-497-0966 OR jeff.vice@austinenergy.com no later than noon, Sunday, October 11. The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak; each speaker will have up to three minutes to speak. •Handouts or other information may be emailed to jeff.vice@austinenergy.com by noon, Sunday before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live la Reunión del Electric Utility Commission FECHA de la reunion (12 de Octubre 2020) La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (11 de Octubre antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los residentes deben: junta en 512-497-0966 OR • Llame o envíe un correo electrónico al enlace de jeff.vice@austinenergy.com a más tardar al mediodía (el día antes de la reunión). La información requerida es el nombre del orador, los números de artículo sobre los que desean hablar, si están a favor / en contra / neutrales, y un número de teléfono o dirección de correo electrónico. • Una vez que se haya llamado o enviado por correo electrónico una solicitud para hablar al …

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Oct. 12, 2020

Item 12: SHINES Update original pdf

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Austin SHINES Project Update Item 12 William Kelly Distribution Process Manager − Advanced Grid Technologies October 12, 2020 (Formerly Item 16, September 14, 2020) © 2018 Austin Energy Project Description The Austin SHINES Concept Utility Scale Energy Storage + PV Commercial Energy Storage + PV Residential Energy Storage + PV DER Management Platform Sustainable and Holistic INtegration of Energy Storage and Solar PV Austin SHINES Assets Grid Scale • Kingsbery Energy Storage System • Mueller Energy Storage System La Loma Community Solar Farm • Commercial Scale • 3 Aggregated batteries + existing solar PV Residential Scale • 6 Aggregated batteries + existing solar PV • 1 Electric Vehicle installed as Vehicle-to-Grid (V2G) • 12 Utility-Controlled PV Smart Inverters • 6 Autonomously-Controlled Smart Inverters DER Value Strategies Value Streams Use Case Utility Peak Load Reduction Lower transmission cost obligation Energy Market Day-Ahead Energy Arbitrage Realize economic value through price differential Grid Reliability Real-Time Price Dispatch Realize economic value from real-time price spikes Voltage Support Reduce losses and increase solar generation Distribution Congestion Management Increase local grid reliability Utility Customer Demand Charge Reduction Lower customer bills and realize system benefit SHINES Asset ‘Value Stack’ S S E y r e b s g n K i l ) e a c s - d i r g ( S S E r e l l e u M l ) e a c s - d i r g ( S S E / V P . g g A ) l a i c r e m m o c ( S S E / V P . g g A ) l a i t n e d i s e r ( V P r a o S l ) l a i t n e d i s e r ( DERO Application (application benefit) Utility Peak Load Reduction (Lower transmission cost obligation) Day-Ahead Energy Arbitrage (Realize economic value through price differential) Real-Time Price Dispatch (Realize economic value from real-time price spikes) Voltage Support (Reduce losses and increase solar generation) Distribution Congestion Management (Increase local grid reliability) Demand Charge Reduction (Lower customer bills and realize system benefit) C I M O N O C E Y T I L I B A I L E R T S U C Findings To Date Technical Lessons INTEROPERABILITY: Lack of industry wide standards for communication & system integration protocols SIZING: …

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Oct. 12, 2020

Item 13: Customer Portal original pdf

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Item 13 Energy Management and Smart Meter Texas Kheira Ardjani IT Systems Consultant, CIS Operations, IT Austin Energy John Halter IT BSA Senior, AMI, ESD Austin Energy October 12, 2020 (Formerly Item 6, June 8, 2020) © 2018 Austin Energy Energy Management Monthly Electric Usage Billing Details Graphic Visualizations with Weather Data Daily / Interval Electric Meter Usage Details (as available) Home Energy Audit Personalized Usage Tips Educational Weekly Energy Updates Proactive Email Alerts for High Usage 2 COA Utilities Opower Energy Management Program Tour 3 Smart Meter Texas Electric Usage Reports Electric Data Graphs On Demand Reads My Friend’s Data In-home Device Management Third Party Agreements 4 Smart Meter Texas Dashboard 5 QUESTIONS / DISCUSSION 6 ©2018 Austin Energy. All rights reserved. Austin Energy and the Austin Energy logo and combinations thereof are trademarks of Austin Energy, the electric department of the City of Austin, Texas. Other names are for informational purposes only and may be trademarks of their respective owners.

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Oct. 12, 2020

Item 14: Staff response re line clearance questions original pdf

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Item 14: Communication to Commissioner Hadden re Line Clearance From: Vice, Jeffrey (Jeff) Sent: Tuesday, September 08, 2020 4:00 PM To: Hadden, Karen - BC <bc-Karen.Hadden@austintexas.gov> Cc: 'Hopkins, Marty' <martyhopkins@eversheds-sutherland.com>; Hopkins, Marty - BC <BC- Marty.Hopkins@austintexas.gov>; 'Karen Hadden' <karendhadden@gmail.com> Subject: EUC Follow-up Commissioner Hadden, At the EUC’s last meeting, during the Future Agenda Items discussion, you requested 1) some additional information/responses to questions re line clearance and herbicidal use; and 2) an update regarding electrification of the heavy-duty vehicles in the Austin Energy fleet (e.g., bucket trucks). Chair Hopkins and I reviewed the agenda for September, noting that it contained a briefing you had previously requested (from Office of Sustainability), as well as a long-delayed update on the SHINES project (requested by Commissioner Tuttle)…plus the 3rd Quarter Financial Report postponed from last meeting. Recognizing that this month we wouldn’t be able to take up your two concerns above, we wanted to 1) provide you with information that I hope will satisfy your request for additional information re line clearance…and 2) explain that we will schedule a fleet electrification update in the months to come (the last update was provided to EUC Nov 2019). Please let me know if you have any questions or concerns. Best, Jeff Herbicide Use in Line Clearance Activities a) Treatment or removal of dead vines information is located on the Austin Energy Website Tree Pruning (https://austinenergy.com/ae/residential/residential-services/tree-pruning/tree-pruning) FAQs section (https://austinenergy.com/ae/residential/residential-services/tree-pruning/faqs) regarding vines on utility poles (snap shot attached). In light of your concerns, we intend to change the verbiage from “treat” to “apply an EPA-approved herbicide to the base of the vine.” To clarify, AE/AE’s contractors will remove only vines from poles and not the remaining dead vines that may stretch out along a fence or into surrounding flora. b) You thought perhaps there was a prohibition of pesticide use at the City of Austin; we could not locate any such policy banning pesticide or herbicide use. Rather, the City maintains an Integrated Pest Management (IPM) plan (http://www.austintexas.gov/ipm) which is included in Austin Energy’s forestry contract solicitations (language excerpt provided below). 1 NOTE: The Contractor shall be responsible for all record keeping regarding pesticide application as required by the TDA Rules and Regulations and the City’s Integrated Pest Management (IPM) plan. The Contractor shall abide by the City’s IPM plan when using any general use chemicals, including fertilizer, herbicide or other chemicals, and shall obtain written approval …

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Oct. 12, 2020

Item 14: Vegetation Management Program ppt original pdf

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Item 14 Austin Energy Operational Update Q2 FY19 Electric Utility Commission Charles Dickerson Chief Operating Officer, Austin Energy Formerly Item 25, May 13, 2019 © 2018 Austin Energy Note: This is an excerpt of the Q2FY19 Update pertaining to the Vegetation Management Program 1 Austin Energy Operational Update Vegetation Management Program 2 Austin Energy Vegetation Management Program Barrier to Prudency: Risk of Wildfire “We recognize that more must be done to adapt to and address the increasing threat of wildfires and extreme weather in order to keep our customers and communities safe,” said John Simon, PG&E Interim Chief Executive (WSJ – 2/28/19) 3 Austin Energy - Vegetation Management Program Barriers to Prudency: Inadequate trim clearances and heavy tree regrowth Northwest (Balcones Woods) Southwest (South Lamar) Northeast (Windsor Park) Travis County Rainfall *: Years with >20 weeks of severe, extreme or exceptional drought: 2006, 2008, 2009, 2011, 2012, 2013 and 2014 *National Integrated Drought Information System (NIDIS) program OUR AREA 4 Austin Energy - Vegetation Management Program Achieving prudency: Increase clearances AE’s pre-2006 pruning clearances: Fast growing species – 11 to 13 ft. Slow growing species – 7 to 9 ft. AE’s CURRENT pruning clearances: Fast growing species - 8 ft. Slow growing species - 4 ft. AE’s NEW pruning clearances: Fast growing species - 11 to 15 ft. Slow growing species – 7 to 10 ft. • Clearances for 2-3 year cycle • With no range of clearances, flexibility in the field reduced field • Clearances for 4-5 year cycle • Range of clearances for flexibility in • Compliant with International Society of Arboriculture Standards • Compliant with City’s tree preservation ordinances 5 Austin Energy - Vegetation Management Program Achieving prudency: Streamline Customer Notifications • SIMPLIFY: owners plan • IMPROVE: • Benchmark best customer notification practices with other utilities • Reduce steps that require multiple vehicle trips to properties and multiple attempts to reach property • Examine surveys to determine customer priorities for improving communications • For properties that do not require a tree removal, eliminate property owner sign-off on vegetation work • Conduct multi-channel customer communications – pruning schedule on website, door hangers and mail • Continue providing detailed vegetative work plan • Continue Customer Refusal Process when Customer Consultation unsuccessful • Reduce lead time between initial customer notification and performance of work • Current lead time is between 30 and 60 days (the disinterested customer drives the schedule) …

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Oct. 12, 2020

Item 16: Annual Review original pdf

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Item 16 Electric Utility Commission Annual Internal Review This report covers the time period of 7/1/2019 to 6/30/2020 The Board/Commission mission statement (per the City Code) is: (A) The commission shall review and analyze all policies and procedures of the electric utility, including the electric rate structure, fuel costs and charges, customer services, capital investments, new generation facilities, selection of types of fuel, budget, strategic planning, regulatory compliance, billing procedures, and the transfer of electric utility revenues from the utility fund to the general fund. (B) The commission shall advise the city council, the city manager, the electric utility, city departments, and city boards, commissions, and committees on policy matters relating to the electric utility. All advisory information given shall simultaneously be forwarded to the city manager. (C) The commission may review, study, and make recommendations to the Planning Commission on proposed electric utility projects for inclusion in the Capital Improvements Program. (D) The commission may request that the city council hire an outside consultant every five years to make a comprehensive review of the policies and procedures of the electric utility. The commission may initiate an external or internal review of the policies and procedures of the electric utility. If the commission initiates a review, it shall report its findings to the city council and the city manager. (E) The commission shall interpret the role of the electric utility to the public and the role of the public to the electric utility. The commission may hold a public hearing and briefing session every six months to explain new policies and to take citizens comments, suggestions, and complaints. (F) The commission may make recommendations to the city council before final council action on a policy or procedure of the electric utility. (G) The commission shall request from the city manager any information that it deems to pertain to the electric utility. (H) The commission shall, as a body, review customer complaint procedures, accept specific customer grievances and complaints, and make recommendations to the city council and city manager based on its findings. This duty does not supersede, replace, or substitute for the appeal procedures provided to customers in the City Utility Service Regulations. (I) The commission shall seek to promote close cooperation between the city council, other city boards, committees, and commissions, city departments and individuals, institutions and agencies concerned with the policies, procedures, and operations of the electric utility …

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Oct. 12, 2020

Item 17: Proposed 2021 EUC Meeting Schedule original pdf

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Electric Utility Commission 2021 Meeting Schedule The Electric Utility Commission meets monthly on the second Monday of the month, unless otherwise determined by the Commission. the regular meeting day conflicts with a holiday, the meeting will be held on the following Monday. Meetings are held at 6:00 p.m. in the Shudde Fath Conference Room at Austin Energy HQ, Town Lake Center, 721 Barton Springs Road, Changes to the above regarding date, time or location will be noted on meeting agendas. If CANCELLED DATES MEETING DATES January 11, 2021 February 8, 2021 March 8, 2021 April 12, 2021 May 10, 2021 June 14, 2021 July 12, 2021 August 9, 2021 September 13, 2021 October 11, 2021 November 8, 2021 December 13, 2021* *Due to no subsequent Council Meetings in 2021

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Oct. 12, 2020

Items 2-11: Draft RCAs original pdf

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Item 2 Posting Language ..Title Authorize negotiation and execution of a Design Build Agreement with Stellar Energy Americas, Inc. for design and construction services for the Mueller Energy Center Chiller Capacity Addition in an amount not to exceed $15,600,000. [Note: This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 22.50% MBE and 18.30% WBE participation.] ..Body Lead Department Capital Contracting Office Managing Department Austin Energy Fiscal Note Funding is available in the Fiscal Year 2020 – 2021 Capital Budget of Austin Energy. Purchasing Language: Best Value to the City of Austin of eleven offers received. Prior Council Action: February 20, 2020 – City Council authorized use of Design-Build type of Alternative Delivery Method. For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov. NOTE: Respondents to this solicitation, and their representatives, shall direct inquiries to Rolando Fernandez, 512-974-7749, Rick Selin, 512-974-7179, or the Project Manager, Annette Guerra, 512-322-6203. Council Committee, Boards and Commission Action: To be reviewed by the Electric Utility Commission on October 12, 2020. Additional Backup Information: Austin Energy constructs, maintains, and operates district chilled water plants that transform electrical energy into stored thermal energy that is then distributed, via a network of underground pipes, to external customers in the form of chilled water. The aggregation of loads enables superior efficiencies, reliability and quality when compared to stand-alone systems at each customer’s building. The thermal storage element enables Austin Energy to shift electrical consumption from on-peak to off-peak periods. Austin Energy owns and operates three district energy and cooling systems serving the Downtown Central Business District, the Domain, and the Mueller Redevelopment Zone. The project is to construct a new 6,000-ton Chilled Water Plant (including thermal storage) with an estimated design and construction budget of $15,600,000 to meet the cooling needs of the new Austin Energy Headquarters building, a new medical office building, expansion of the Dell Children’s Hospital and other new customers as they arise. Austin Energy will connect the plant to the existing chilled water distribution piping in the Mueller Redevelopment Zone. The plant equipment will include chillers, cooling towers, pumps and all other equipment for a remotely-operated chilling station. The goal is to have the plant operational in time for the summer 2022 cooling season to minimize the need for temporary …

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