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Sept. 14, 2020

Agenda original pdf

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Versión en español a continuación. Meeting of the Electric Utility Commission September 14, 2020 The Electric Utility Commission is to be held September 14, 2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance of Sunday, September 13 by Noon. All public comment will occur at the beginning of the meeting. To speak remotely at the Electric Utility Commission meeting, residents must: •Call or email the board liaison at 512-497-0966 OR jeff.vice@austinenergy.com no later than noon, Sunday, September 13. The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak; each speaker will have up to three minutes to speak. •Handouts or other information may be emailed to jeff.vice@austinenergy.com by noon, Sunday before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live la Reunión del Electric Utility Commission FECHA de la reunion (14 de Septiembre 2020) La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (13 de Septiembre antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los residentes deben: junta en 512-497-0966 OR • Llame o envíe un correo electrónico al enlace de jeff.vice@austinenergy.com a más tardar al mediodía (el día antes de la reunión). La información requerida es el nombre del orador, los números de artículo sobre los que desean hablar, si están a favor / en contra / neutrales, y un número de teléfono o dirección de correo electrónico. • Una vez que se haya llamado o enviado por correo electrónico una solicitud para hablar al …

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Sept. 14, 2020

Items 2-14: Draft RCAs original pdf

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Item 2 Posting Language ..Title Authorize an amendment to an existing cooperative contract with CDW LLC D/B/A CDW Government D/B/A CDWG D/B/A CDW Government LLC, to provide additional Trend Micro products and services, for an increase in the amount of $110,262, for a revised total contract amount not to exceed $268,000. (Note: This amendment was reviewed in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods and services required for this contract, there were no subcontracting opportunities identified; therefore, no goals were established). ..Body Lead Department Purchasing Office. Client Department(s) Austin Energy. Purchasing Language: Contract Amendment. Prior Council Action: Fiscal Note Funding in the amount of $9,000 is available in the Fiscal Year 2019-2020 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov or to Brett Hardy, at 512-322-6122 or Brett.Hardy@austintexas.gov. Council Committee, Boards and Commission Action: August 10, 2020 – To be reviewed by the Electric Utility Commission. Additional Backup Information: The proposed amendment will increase the authorization allowing Austin Energy to continue to purchase Trend Micro software products and extend software maintenance and support services. Trend Micro products have security capabilities to detect and protect against known and unknown vulnerabilities and provide increased visibility and a faster response to attacks. Since the original purchase, Austin Energy has added additional technology assets required for support during the pandemic which has created the need for additional security for those assets. . ..Strategic Outcome(s) Strategic Outcome(s): Government That Works for All. Item 3 Posting Language ..Title Authorize award and execution of a construction contract with Flintco, LLC for the Domain Four Chillers Demolition project in the amount of $1,339,000 plus a $66,950 contingency, for a total contract amount not to exceed $1,405,950. [Note: This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 12.03% MBE and 0.37% WBE participation.] ..Body Lead Department Capital Contracting Office Managing Department Austin Energy Fiscal Note Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Energy. Purchasing Language: Only one bid received through a competitive Invitation for Bid solicitation. Prior Council Action: N/A For More Information: Inquiries should be directed to …

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Sept. 14, 2020

Item 15: Climate Equity Plan original pdf

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Aust in Climat e Equit y Plan Sept ember 2020 Summary ● We’ve been updating the Community Climate Plan o First draft has been internally reviewed o Draft for public comment out now o Council in October ● What we’re looking for from you: ○ Comments ○ Areas of Interest ○ Pledge of Support 2015 Communit y Climat e Plan Adopt ed by Council in June 2015 Electricity & Natural Gas Transportation & Land Use Materials & Waste Management 135 qualitative actions directed at departments 2017 Travis County Carbon Footprint 12.5 million metric tons carbon dioxide-equivalent Industrial Processes How w as t his plan updat e creat ed? • • • • • • • • 24 City Staff 120 Community Members (NGO, Govt., Business) 12 Ambassadors 4 Equity Trainings 5 Community Workshops (over 250 attendees) 14 Steering Committee Meetings 60+ Advisory Group Meetings 50+ Interviews by Ambassadors St eering Commit t ee Members Co-Chairs Mayuri Raja, AZAAD, Google Shane Johnson, Sierra Club Katie Coyne, Asakura Robinson Susana Almanza, PODER Joep Meijer, Citizen Jim Walker, Univ. of Texas Rocio Villalobos, Equity Office Drew Nelson, Mitchell Foundation Rodrigo Leal, Guidehouse Rene Renteria, Citizen Kaiba White, Public Citizen Lauren Peressini, Sunrise Movement Shawanda Stewart, Huston-Tillotson Univ. Kenneth Thompson, Solar Austin Ben Leibowicz, Univ. of Texas Suzanne Russo, Pecan Street Inc. Pooja Sethi, Sethi Law Darien Clary, AISD Alberta Phillips, Joint Sustainability Committee, ECHO AG Representatives: Nakia Winfield, Brandi Clark Burton, Karen Magid, Kurt Stogdill, and Nick Kincaid A Hist ory of Inequit ies t hat Remains Today • • • • • The Austin 1928 Master Plan divided the city along racial lines, forcibly displacing Black residents into specific, undesirable areas. The Tank Farm fuel storage facility, Eastside Landfill, and the Holly Power Plant exposed people of color to toxic pollution in East Austin neighborhoods. Gentrification is taking place in parts of the city where low-income people and people of color have been forced to live, the African-American share of the Austin population declined from 12% in 1990 to 7.7% in 2010. As of 2015, 52% of white Austin residents were homeowners, only 27% of African-American and 32% of Hispanic/Latinx residents owned homes. Cases of COVID-19, hospitalization and mortality rates are disproportionately affecting Latinx and Black communities W e are Changing t he Eart h’s Climat e could be Warming over 2 catastrophic to ℃ life on earth Climat e Project ions …

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Sept. 14, 2020

Item 16: Austin SHINES Project Update original pdf

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Austin SHINES Project Update Item 16 William Kelly Distribution Process Manager − Advanced Grid Technologies September 14, 2020 © 2018 Austin Energy Project Description The Austin SHINES Concept Utility Scale Energy Storage + PV Commercial Energy Storage + PV Residential Energy Storage + PV DER Management Platform Sustainable and Holistic INtegration of Energy Storage and Solar PV Austin SHINES Assets Grid Scale • Kingsbery Energy Storage System • Mueller Energy Storage System La Loma Community Solar Farm • Commercial Scale • 3 Aggregated batteries + existing solar PV Residential Scale • 6 Aggregated batteries + existing solar PV • 1 Electric Vehicle installed as Vehicle-to-Grid (V2G) • 12 Utility-Controlled PV Smart Inverters • 6 Autonomously-Controlled Smart Inverters DER Value Strategies Value Streams Use Case Utility Peak Load Reduction Lower transmission cost obligation Energy Market Day-Ahead Energy Arbitrage Realize economic value through price differential Grid Reliability Real-Time Price Dispatch Realize economic value from real-time price spikes Voltage Support Reduce losses and increase solar generation Distribution Congestion Management Increase local grid reliability Utility Customer Demand Charge Reduction Lower customer bills and realize system benefit SHINES Asset ‘Value Stack’ S S E y r e b s g n K i l ) e a c s - d i r g ( S S E r e l l e u M l ) e a c s - d i r g ( S S E / V P . g g A ) l a i c r e m m o c ( S S E / V P . g g A ) l a i t n e d i s e r ( V P r a o S l ) l a i t n e d i s e r ( DERO Application (application benefit) Utility Peak Load Reduction (Lower transmission cost obligation) Day-Ahead Energy Arbitrage (Realize economic value through price differential) Real-Time Price Dispatch (Realize economic value from real-time price spikes) Voltage Support (Reduce losses and increase solar generation) Distribution Congestion Management (Increase local grid reliability) Demand Charge Reduction (Lower customer bills and realize system benefit) C I M O N O C E Y T I L I B A I L E R T S U C Findings To Date Technical Lessons INTEROPERABILITY: Lack of industry wide standards for communication & system integration protocols SIZING: Optimal system design highly dependent on …

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Sept. 14, 2020

Item 17: 3QTR20 Financial Report original pdf

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Item 17 Austin Energy Quarterly Financial Report 3rd Quarter FY 2020 (April – June 2020) Russell Maenius Acting Chief Financial Officer September 14, 2020 © 2018 Austin Energy Disclaimer This information is unaudited and should be read in conjunction with the audited Comprehensive Annual Financial Reports for the City of Austin, when published on: http://austintexas.gov/service/current-comprehensive-annual-financial-report 2 QUARTERLY Financial Report Agenda Executive Summary Financial Policy Compliance Financial Performance Measures Actual to Budget Analysis Financial Statements Market and Industry Analyses 3 Austin Energy Quarterly Financial Report Executive Summary 4 Executive Summary Substantially compliant with all financial policies. Capital Reserve balance below minimums but total cash above minimum of $414m. $ 958 Million Revenues Operating revenues trended close to budget through June. Balance sheet is liquid and adequately capitalized. Cash decreased $26M from prior year primarily due to increases in AR and Inventory. Generally meeting financial metrics supporting AA credit rating. Received credit upgrade from Fitch Ratings in May 2019. $760 Million Expenses Operating expenses exceed forecast by 1.3% primarily due to higher costs in electric service delivery. COVID-19 pandemic impacts Austin Energy’s energy and load. This information is unaudited and should be read in conjunction with the audited Comprehensive Financial Reports for the City of Austin, when published on www.austintexas.gov/financeonline/finance/main.cfm 5 Austin Energy Quarterly Financial Report Financial Policy Compliance 6 Financial Policy Compliance Financial policies are memorialized and adopted by ordinance each year during the budgeting process Compliance Debt Reserves Operating Non-Compliance Debt Policies Reserves Policies Operating Policies Full Compliance Partial Compliance Full Compliance Capital Reserve balance below minimums but total cash above minimum of $414m This information is unaudited and should be read in conjunction with the audited Comprehensive Financial Reports for the City of Austin, when published on www.austintexas.gov/financeonline/finance/main.cfm 7 Austin Energy Quarterly Financial Report Financial Performance Measures 8 Financial Performance Measures Standard & Poor’s Global Ratings AA Achieved November 2018 Excessive Liquidity Coverage Efficiency Leverage Deficient Days Cash on Hand Debt Service Coverage Ratio Operating Margins Debt to Capitalization Minimum > 150 Days Minimum > 2.0 Minimum > 10% Minimum < 50% Actual 209 Days Actual 2.3 Actual 2% Actual 52% Excludes General Fund Transfer This information is unaudited and should be read in conjunction with the audited Comprehensive Financial Reports for the City of Austin, when published on www.austintexas.gov/financeonline/finance/main.cfm 9 Austin Energy’s Affordability Goal has Two Metrics Financial Performance Measures Compliance Affordability Competitiveness Non-Compliance Affordability Metric Competitiveness Metric …

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Sept. 14, 2020

Item 20: Annual Review original pdf

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Item 20 Electric Utility Commission Annual Internal Review This report covers the time period of 7/1/2018 2019 to 6/30/2019 2020 The Board/Commission mission statement (per the City Code) is: (A) The commission shall review and analyze all policies and procedures of the electric utility, including the electric rate structure, fuel costs and charges, customer services, capital investments, new generation facilities, selection of types of fuel, budget, strategic planning, regulatory compliance, billing procedures, and the transfer of electric utility revenues from the utility fund to the general fund. (B) The commission shall advise the city council, the city manager, the electric utility, city departments, and city boards, commissions, and committees on policy matters relating to the electric utility. All advisory information given shall simultaneously be forwarded to the city manager. (C) The commission may review, study, and make recommendations to the Planning Commission on proposed electric utility projects for inclusion in the Capital Improvements Program. (D) The commission may request that the city council hire an outside consultant every five years to make a comprehensive review of the policies and procedures of the electric utility. The commission may initiate an external or internal review of the policies and procedures of the electric utility. If the commission initiates a review, it shall report its findings to the city council and the city manager. (E) The commission shall interpret the role of the electric utility to the public and the role of the public to the electric utility. The commission may hold a public hearing and briefing session every six months to explain new policies and to take citizens comments, suggestions, and complaints. (F) The commission may make recommendations to the city council before final council action on a policy or procedure of the electric utility. (G) The commission shall request from the city manager any information that it deems to pertain to the electric utility. (H) The commission shall, as a body, review customer complaint procedures, accept specific customer grievances and complaints, and make recommendations to the city council and city manager based on its findings. This duty does not supersede, replace, or substitute for the appeal procedures provided to customers in the City Utility Service Regulations. (I) The commission shall seek to promote close cooperation between the city council, other city boards, committees, and commissions, city departments and individuals, institutions and agencies concerned with the policies, procedures, and operations of the …

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Sept. 14, 2020

Item 21: Council Action Report original pdf

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Item 21 EUC Report re Council Action September 14, 2020 Items below recommended by EUC August 10; Council approved on date indicated in parenthesis. 2. (8/27) [Purchasing] Authorize award of a contract with Butler & Land Inc to provide leak detecting infrared cameras, in an amount not to exceed $200,000. 3. (8/27) [Purchasing] Authorize award of a multi-term contract with Airgas Inc, to provide industrial gases, pressure vessels, and pressure vessel maintenance, and inspections, for up to six years for a total contract amount not to exceed $1,633,500. 4. (8/27) [Purchasing] Authorize an amendment to an existing contract with Solar Turbines Inc D/B/A Caterpillar, for continued turbine maintenance and support, for an increase in the amount of $250,000, for a revised total contract amount not to exceed $4,886,758. 5. (8/27) [Purchasing] Authorize negotiation and execution of a multi-term contract with Dealers Electrical Supply, to provide ION meters, for up to five years for a total contract amount not to exceed $850,000. 6. (8/27) [Purchasing] Authorize an amendment to an existing cooperative contract with Insight Public Sector, Inc. D/B/A Insight Public Sector, to provide additional Quest products and services including software maintenance and support services, for an increase in the amount of $100,000, for a revised total contract amount not to exceed $265,000. 7. (8/27) [Purchasing] Authorize negotiation and execution of a multi-term contract with Carahsoft Technology Corporation, or one of the other qualified offerors to Request For Proposals 1100 ELF3000, to provide a managed contact center communications and infrastructure solution, for up to five years for a total contract amount not to exceed $11,750,000. 8. (8/27) [Purchasing] Authorize negotiation and execution of a multi-term contract with Davey Resource Group Inc., or one of the other qualified offerors, to provide electric distribution vegetation management pre-planning services, for up to five years for a total contract amount not to exceed $17,500,000. 9. (8/27) [Purchasing] Authorize negotiation and execution of a multi-term contract with Facilities Resource Inc (WBE/DBE), to provide on-site space planning and related services, for up to five years for a total contract amount not to exceed $900,000. 10. (8/27) [Purchasing] Approve ratification of a contract with Atlas Copco Compressors LLC, to provide preventative maintenance and repair services for air compressors, in the amount of $30,686. 11. (8/27) [Austin Energy/Law] Authorize execution of an Interlocal Agreement with the Lower Colorado River Authority and the Lower Colorado River Authority Transmission Services Corporation …

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Sept. 14, 2020

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Aug. 10, 2020

Agenda original pdf

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Meeting of the Electric Utility Commission August 10, 2020 The Electric Utility Commission is to be held August 10, 2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance of Sunday, August 9 by Noon. All public comment will occur at the beginning of the meeting. To speak remotely at the Electric Utility Commission meeting, residents must: •Call or email the board liaison at 512-497-0966 OR jeff.vice@austinenergy.com no later than noon, Sunday, August 9. The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak; each speaker will have up to three minutes to speak. •Handouts or other information may be emailed to jeff.vice@austinenergy.com by noon, Sunday before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live Electric Utility Commission August 10, 2020  10:00AM – 11:30AM VIA VIDEOCONFERENCING http://www.austintexas.gov/page/watch-atxn-live Austin, Texas AGENDA Members: Marty Hopkins, Chair (Casar) Dave Tuttle, Vice Chair (Alter) Jim Boyle (Pool) Cary Ferchill (Adler) Karen Hadden (Kitchen) Cyrus Reed (Tovo) Rachel Stone (Harper-Madison) Kay Trostle (Ellis) Matt Weldon (Flannigan) Stefan Wray (Renteria) Erik Funkhouser (Garza) For more information, please visit: www.austintexas.gov/euc Reading and Action on Consent Agenda: Items 2-14 may be acted upon by one motion. No separate discussion or action on any of the items is necessary unless desired by a Commissioner. CALL MEETING TO ORDER 1. APPROVAL OF MINUTES – Approve minutes of the July 17, 2020 regular meeting. NEW BUSINESS – CONSENT ( ) = Target Council Meeting Date; [ ] = RCA Type 2. (8/27) [Purchasing] Authorize award of a contract with Butler & Land Inc to provide leak detecting infrared cameras, in an amount not to exceed $200,000. 3. (8/27) [Purchasing] Authorize …

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Aug. 10, 2020

Item 16: 3rd Quarter Operations Briefing original pdf

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Item 16 Austin Energy Operational Update Q3 FY20 Electric Utility Commission – August 2020 Charles Dickerson Chief Operating Officer, Austin Energy August 10, 2020 © 2018 Austin Energy 1 Austin Energy Operational Update Discussion Topics Performance Carbon Footprint On-Site Energy Resources Future State 2 Austin Energy Operational Update Performance 3 Commercial Availability & Start Success Commercial Availability Generation Resource Commercial % Availability Target Seasonal (Jan-Mar) Commercial Availability Actuals (%) Q2 FY20 Q3 FY20 AVG AVG * 95 95 97 100 46 82 77 90 88 98 89 90 Decker Steam Units Sand Hill Combined Cycle Fayette Units South Texas Project Start Success Commercial Availability values reflect maintenance or refueling outages typical for this period Start Success Target(%) Start Success Actuals (%) Q3 FY20 Q2 FY20 AVG AVG Simple Cycle Start Success 99 100 100 4 Net Generation and Load Analysis FY 2020 Q3 Power Generation Cost by Fuel Type Consumption vs. Generation (GWh) 15% 6% 12% 66% 9,500 12,000 10,000 8,000 6,000 4,000 2,000 0 9,592 1,444 2,421 1,525 4,202 Renewables Coal Nuclear Natural Gas *Costs include fuel for generation, fuel transportation, renewable Power purchases agreements Consumption Generation Renewables Coal Nuclear Natural Gas Historical FY Q3 System Peak Demand (MW) Renewable Power as Percent of Consumption 2,657 2,621 2,594 2,575 Renewables 44% 2,700 2,650 2,600 2,550 2,500 2,450 2,400 2,500 2016 2017 2018 2019 2020 This information is unaudited and should be read in conjunction with the audited Comprehensive Financial Reports for the City of Austin, when published on 5 56% Non-renewables System Reliability Metrics CAIDI = Customer Average Interruption Duration Index Average time to restore service. SAIDI = System Average Interruption Duration Index Total duration of interruptions for the average customer, during a period of time. SAIFI = System Average Interruption Frequency Index How often the average customer experiences a sustain interruption, over a period of time. E R O T S E R O T E M T I . G V A 85 80 I E C V R E S 75 70 65 60 I F O N O T A R U D L A T O T I S N O T P U R R E T N I 80 70 60 50 40 30 20 10 0 SAIDI 66.95 57.22 52.77 45.50 Q3 FY19 Q3 FY20 Austin Energy Goal F O R E B M U N . G V A I …

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Aug. 10, 2020

Item 17: 3rd Quarter Financial Briefing original pdf

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Item 17 Austin Energy Quarterly Financial Report 3rd Quarter FY 2020 (April – June 2020) Russell Maenius Acting Chief Financial Officer August 10, 2020 © 2018 Austin Energy Disclaimer This information is unaudited and should be read in conjunction with the audited Comprehensive Annual Financial Reports for the City of Austin, when published on: http://austintexas.gov/service/current-comprehensive-annual-financial-report 2 QUARTERLY Financial Report Agenda Executive Summary Financial Policy Compliance Financial Performance Measures Actual to Budget Analysis Financial Statements Market and Industry Analyses 3 Austin Energy Quarterly Financial Report Executive Summary 4 Executive Summary Substantially compliant with all financial policies. Capital Reserve balance below minimums but total cash above minimum of $414m. $ 958 Million Revenues Operating revenues trended close to budget through June. Balance sheet is liquid and adequately capitalized. Cash decreased $26M from prior year primarily due to increases in AR and Inventory. Generally meeting financial metrics supporting AA credit rating. Received credit upgrade from Fitch Ratings in May 2019. $760 Million Expenses Operating expenses exceed forecast by 1.3% primarily due to higher costs in electric service delivery. COVID-19 pandemic impacts Austin Energy’s energy and load. This information is unaudited and should be read in conjunction with the audited Comprehensive Financial Reports for the City of Austin, when published on www.austintexas.gov/financeonline/finance/main.cfm 5 Austin Energy Quarterly Financial Report Financial Policy Compliance 6 Financial Policy Compliance Financial policies are memorialized and adopted by ordinance each year during the budgeting process Compliance Debt Reserves Operating Non-Compliance Debt Policies Reserves Policies Operating Policies Full Compliance Partial Compliance Full Compliance Capital Reserve balance below minimums but total cash above minimum of $414m This information is unaudited and should be read in conjunction with the audited Comprehensive Financial Reports for the City of Austin, when published on www.austintexas.gov/financeonline/finance/main.cfm 7 Austin Energy Quarterly Financial Report Financial Performance Measures 8 Financial Performance Measures Standard & Poor’s Global Ratings AA Achieved November 2018 Excessive Liquidity Coverage Efficiency Leverage Deficient Days Cash on Hand Debt Service Coverage Ratio Operating Margins Debt to Capitalization Minimum > 150 Days Minimum > 2.0 Minimum > 10% Minimum < 50% Actual 209 Days Actual 2.3 Actual 2% Actual 52% Excludes General Fund Transfer This information is unaudited and should be read in conjunction with the audited Comprehensive Financial Reports for the City of Austin, when published on www.austintexas.gov/financeonline/finance/main.cfm 9 Austin Energy’s Affordability Goal has Two Metrics Financial Performance Measures Compliance Affordability Competitiveness Non-Compliance Affordability Metric Competitiveness Metric …

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Aug. 10, 2020

Item 21: Council Action Report original pdf

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Item 21 EUC Report re Council Action August 10, 2020 Items below approved by EUC July 17; Council approved on date indicated in parenthesis. 2. (7/29) [Purchasing] Authorize award and execution of a multi-term contract with Techline Inc, to provide network protector rebuild services, for up to five years for a total contract amount not to exceed $9,100,000. 3. (7/29) [Purchasing] Authorize an amendment to an existing contract with DirectApps, Inc. D/B/A Direct Technology, to provide continued maintenance, support and system upgrades to the workflow automation software solution for energy efficiency and solar rebate programs, for an increase in the amount of $1,920,000 and to extend the term by five years, for a revised total contract amount not to exceed $3,830,000. 4. (7/29) [Purchasing] Authorize negotiation and execution of a multi-term contract with J.D. Power, to provide customer satisfaction and benchmarking studies, for up to five years for a total contract amount not to exceed $506,500. 5. (7/29) [Purchasing] Authorize award of a multi-term contract with Priester-Mell & Nicholson Inc., to provide acrylic and polypropylene padlock meter seals, for up to five years for a total contract amount not to exceed $467,000. 6. (7/29) [Purchasing: Various depts; AE’s portion approximately $1.5M] Authorize award of two multi-term contracts with Texas Disposal Systems, Inc. and Balcones Recycling Inc., to provide trash, recycling, and organics collection services for City facilities, each for up to five years for total contract amounts not to exceed $7,500,000, divided between the contractors. 1

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Aug. 10, 2020

Items 2-15: Draft RCAs original pdf

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Item 2 Posting Language ..Title Authorize award of a contract with Butler & Land Inc., to provide leak detecting infrared cameras, in an amount not to exceed $200,000. (Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established). ..Body Lead Department Purchasing Office. Client Department(s) Austin Energy. Fiscal Note Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Energy. Purchasing Language: The Purchasing Office issued an Invitation for Bids (IFB) 1100 MEA1016 for these goods. The solicitation issued on April 13, 2020 and it closed on May 5, 2020. The recommended contractor submitted the only responsive offer. A complete solicitation package, including a tabulation of the bid received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. Prior Council Action: For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov NOTE: Respondents to this solicitation, and their representatives, shall continue to direct inquiries to the solicitation’s Authorized Contact Person: Maria Andrade at 512-972-9424 or Maria.Andrade@austintexas.gov. Council Committee, Boards and Commission Action: August 10, 2020 - To be reviewed by the Electric Utility Commission. Additional Backup Information: The contract is for two leak detecting infrared cameras. The cameras are used by the substation maintenance group, to safely and quickly identify insulation gas leaks throughout Austin Energy’s Transmission and Distribution system. The cameras help prevent service interruptions and help Austin Energy mitigate the loss of gasses which are tracked by the Environmental Protection Agency. ..Strategic Outcome(s) Strategic Outcome(s): Government That Works for All. Item 3 Posting Language ..Title Authorize award of a multi-term contract with Airgas Inc., to provide industrial gases, pressure vessels, and pressure vessel maintenance, and inspections, for up to six years for a total contract amount not to exceed $1,633,500. (Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods and services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established). ..Body Lead Department Purchasing Office. Client Department(s) Austin Energy; Austin Fire Department; Austin Police Department; Austin Water; Aviation; Fleet Mobility Services. Fiscal Note Funding in the …

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Aug. 10, 2020

Approved Minutes original pdf

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Electric Utility Commission August 10, 2020 Minutes The Electric Utility Commission (EUC) convened a regularly scheduled meeting via videoconference/Webex. Meeting called to order by Chair Hopkins at 10:02a.m. Also present were Commissioners Boyle, Ferchill, Reed, Trostle, Tuttle and Weldon. Commissioners Hadden and Stone joined after the consent agenda. Commissioner Wray was absent and there is one vacancy. 1. APPROVAL OF MINUTES – Approve minutes of the July 17, 2020 regular meeting. Following review of RCAs, motion (Boyle) to approve minutes; seconded (Reed) passed on a vote of 9-0, with Commissioner Wray absent and one vacancy. NEW BUSINESS – CONSENT ( ) = Target Council Meeting Date; [ ] = RCA Type Motion (Ferchill) to recommend consent agenda Items 2-8, 10 and 14; seconded (Tuttle); passed on a vote of 7-0, with Commissioners Hadden and Stone off the dais, Wray absent and one vacancy. Following discussion, Items 9, 11 and 12 were recommended on a vote of 9-0, with Commissioner Wray absent and one vacancy (motions/seconds as noted below):  Item 9: Motion (Trostle) to recommend; seconded (Boyle)  Item 11: Motion (Trostle) to recommend; seconded (Boyle)  Item 12: Motion (Ferchill) to recommend; seconded (Weldon) Following discussion, motion (Ferchill) to recommend Item 15; seconded (Weldon); passed on a vote of 8-0-1, with Commissioner Hadden abstaining, Wray absent and one vacancy. Following discussion, no motion/action taken regarding Item 13. 2. (8/27) [Purchasing] Authorize award of a contract with Butler & Land Inc to provide leak detecting infrared cameras, in an amount not to exceed $200,000. 3. (8/27) [Purchasing] Authorize award of a multi-term contract with Airgas Inc, to provide industrial gases, pressure vessels, and pressure vessel maintenance, and inspections, for up to six years for a total contract amount not to exceed $1,633,500. 4. (8/27) [Purchasing] Authorize an amendment to an existing contract with Solar Turbines Inc D/B/A Caterpillar, for continued turbine maintenance and support, for an increase in the amount of $250,000, for a revised total contract amount not to exceed $4,886,758. 5. (8/27) [Purchasing] Authorize negotiation and execution of a multi-term contract with Dealers Electrical Supply, to provide ION meters, for up to five years for a total contract amount not to exceed $850,000. 6. (8/27) [Purchasing] Authorize an amendment to an existing cooperative contract with Insight Public Sector, Inc. D/B/A Insight Public Sector, to provide additional Quest products and services including software maintenance and support services, for an …

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Aug. 10, 2020

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July 17, 2020

Agenda original pdf

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Special-called Meeting of the Electric Utility Commission July 17, 2020 The Electric Utility Commission is to be held July 17, 2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance of Thursday, July 16 by Noon. All public comment will occur at the beginning of the meeting. To speak remotely at the Electric Utility Commission meeting, residents must: •Call or email the board liaison at 512-497-0966 OR jeff.vice@austinenergy.com no later than noon, Thursday, July 16. The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak; each speaker will have up to three minutes to speak. •Handouts or other information may be emailed to jeff.vice@austinenergy.com by noon, Saturday before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live Electric Utility Commission July 17, 2020  1:00 PM – 2:30 PM VIA VIDEOCONFERENCING http://www.austintexas.gov/page/watch-atxn-live Austin, Texas AGENDA Members: Marty Hopkins, Chair (Casar) Dave Tuttle, Vice Chair (Alter) Jim Boyle (Pool) Cary Ferchill (Adler) Karen Hadden (Kitchen) Cyrus Reed (Tovo) Rachel Stone (Harper-Madison) Kay Trostle (Ellis) Matt Weldon (Flannigan) Stefan Wray (Renteria) Vacancy (Garza) For more information, please visit: www.austintexas.gov/euc Reading and Action on Consent Agenda: Items 2-6 may be acted upon by one motion. No separate discussion or action on any of the items is necessary unless desired by a Commissioner. CALL MEETING TO ORDER 1. APPROVAL OF MINUTES – Approve minutes of the June 8, 2020 regular meeting. NEW BUSINESS – CONSENT ( ) = Target Council Meeting Date; [ ] = RCA Type 2. (7/30) [Purchasing] Authorize award and execution of a multi-term contract with Techline Inc, to provide network protector rebuild services, for up to five years for a total …

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July 17, 2020

Item 10: Council Action Report original pdf

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Item 10 EUC Report re Council Action July 17, 2020 Items below approved by EUC May 11; Council approved on date indicated in parenthesis. 6. (6/11) [Purchasing: Various depts; AE’s portion approximately $550K] Authorize negotiation and execution of a multi-term cooperative contract with Cornish Medical Electronics Corporation of Texas D/B/A Cornish Medical, to provide automated external defibrillators, bleed kits, accessories, and related services, for up to three years for a total contract amount not to exceed $5,410,000. Items below approved by EUC June 8; Council approved on date indicated in parenthesis. 2. (6/11) [Purchasing: Various depts; AE’s portion approximately $1.6M] Authorize negotiation and execution of a multi-term cooperative contract through Staples Contract & Commercial LLC, with Summus Industries Inc. (MBE), to provide office supplies and related services, for up to five years for a total contract amount not to exceed $13,432,500. 3. (6/11) [Office of Real Estate Services: Various depts; AE’s portion approximately $3.82M] Approve negotiation and execution of an amendment to the Master Service Agreement entered into on December 29, 2017 to include an additional 560 square feet of cage, rack, and support space for a data center supporting Austin Energy for a 66 1/2-month term and to extend CTM’s Master Service Agreement for an additional 26-month term in order to align the terms, for a total amount not to exceed $4,342,291. 1

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July 17, 2020

Items 2-6: Draft RCAs original pdf

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Item 20-2303 Item 2 Posting Language ..Title Authorize award of a multi-term contract with Techline Inc., to provide network protector rebuild services, for up to five years for a total contract amount not to exceed $9,100,000. (Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods and services required for this solicitation, there were insufficient subcontracting opportunities; therefore, no subcontracting goals were established. However, the recommended contractor identified subcontracting opportunities). ..Body Lead Department Purchasing Office. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $606,667 is available in the Fiscal Year 2019-2020 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Purchasing Office issued an Invitation for Bids (IFB) 1100 JMF1005REBID for these goods and services. The solicitation issued on February 3, 2020 and it closed on March 3, 2020. Of the two offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. Prior Council Action: For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov NOTE: Respondents to this solicitation, and their representatives, shall continue to direct inquiries to the solicitation’s Authorized Contact Persons: Julia Finn, at 512-322-6060 or Julia.Finn@austintexas.gov. Council Committee, Boards and Commission Action: July 13, 2020 - To be reviewed by the Electric Utility Commission. Additional Backup Information: The contract will provide network protector rebuild services for equipment currently installed in Austin Energy’s network. Network protectors safeguard transformers from electrical faults. This service will allow Austin Energy to rebuild and reuse worn or damaged network protectors. This is a new contract. The recommended contractor is local and was the provider of these services on a previous contract. Contract Detail: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Optional Extension 3 TOTAL Note: Contract Authorization amounts are based on the City’s estimated annual usage. Strategic Outcome(s): Safety; Government That Works for All. Contract Authorization $3,640,000 $1,820,000 $1,820,000 $1,820,000 $9,100,000 Length of Term 2 yrs. 1 yr. 1 yr. 1 yr. 5 yrs. ..Strategic Outcome(s) Item 20-2374 Item 3 Posting Language ..Title Authorize an amendment to an existing contract with …

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July 17, 2020

Item 7: AE Pages from City budget document original pdf

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2020-21 City of Austin Proposed Budget City of Austin Taxpayer Impact Statement Estimated Annual Impact of Approved Rate and Fee Changes on a “Typical” Residential Ratepayer Service or Fee Fiscal Year 2019-20 Yearly Rate Fiscal Year 2020-21 Proposed Rate Annual Dollar Change Typical Ratepayer Defined as: Austin Energy $1,056.60 $1,015.20 ($41.40) Residential customer usage of 860 Kwh. Austin Water Austin Resource Recovery Clean Community Fee Transportation User Fee Drainage Utility Fee $969.48 $299.40 $107.40 $153.48 $141.60 $969.48 $330.60 $107.40 $156.48 $141.60 $0 $0 $0 Property Tax Bill $1,408.78 $1,428.51 $19.73 Residential customer usage of 5,800 gallons of water and 4,000 gallons of wastewater $31.20 Residential customer using a 64-gallon cart Per single-family home $3.00 Per single-family home Residential customer with 3,100 sq. ft./37% of impervious cover FY21 projected median non-senior homestead assessed value of $362,631, net of 10% homestead exemption TOTAL YEARLY IMPACT $4,136.74 $4,149.27 $12.53 Combined projected increase of 0.3% No-New-Revenue Tax Rate – The tax rate that would generate the same amount of property tax revenue as in the prior year when applied to properties taxed in both years (net of certain state-mandated adjustments). DEFINITIONS Voter-Approval Tax Rate – The tax rate that would generate the same amount of operations and maintenance property tax revenue as in the prior year when applied to properties taxed in both years (net of certain state-mandated adjustments), plus 3.5%, and plus the additional tax rate necessary to generate sufficient revenue for debt service requirements. NON-SENIOR HOMESTEADS General Homestead Exemption of 10% of Assessed Value Property Valuation Property Tax Bill (Annual) FY 2021 Assessed Value Percent Growth* Current Tax Bill Dollar Change from Previous No-New- Voter-Approval Proposed Tax Rate $0.4377 $393.93 $787.86 $1,575.72 $3,151.44 $370.27 $758.71 $1,563.19 $3,122.62 Revenue Tax Rate* $0.4229 $380.61 $761.22 $1,522.44 $3,044.88 Tax Rate* $0.4377 $393.93 $787.86 $1,575.72 $3,151.44 SENIOR/DISABLED HOMESTEADS General Homestead Exemption of 10% of Assessed Value Senior/Disabled Homestead Exemption of $88,000 Property Valuation Property Tax Bill (Annual) Current Tax Bill $0 $352.49 Proposed Tax Rate $0.4377 $8.75 $402.68 $1,159.20 $1,190.54 $2,735.86 $2,766.26 Dollar Change from Previous No-New- Voter-Approval Revenue Tax Rate* $0.4229 $8.46 $389.07 $1,150.29 $2,672.73 Tax Rate* $0.4377 $8.75 $402.68 $1,190.54 $2,766.26 $100,000 $200,000 $400,000 $800,000 $100,000 $200,000 $400,000 $800,000 7.7% 5.1% 2.0% 2.2% 8.9% 7.4% 3.0% 2.1% FY 2021 Assessed Value Percent Growth* Year $23.66 $29.15 $12.53 $28.82 Year $8.75 $50.19 $31.34 $30.40 *percent growth in property values, no-new-revenue tax rate, and voter-approval tax …

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July 17, 2020

Item 7: Austin Energy budget presentation original pdf

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Item 7 Fiscal Year 2021 Proposed Budget Presentation Electric Utility Commission Austin Energy Joseph Gonzales, Finance Director July 17, 2020 © 2018 Austin Energy Agenda • Budget Adoption Schedule • Proposed Budget Summary • Financial Health • Major Business Unit Discussions • Proposed Tariff and Fee Changes 2 Fiscal Year 2021 Proposed Budget Presentation Budget Adoption Schedule 3 • • • • • FY 2021 Budget Adoption Schedule July 13 – Council Proposed Budget Presentation/Budget Work Session #1 • Proposed Budget available to the public July 17 – Electric Utility Commission Proposed Budget Presentation July 23 – Set public hearings July 28 - Budget work session #2 • Council deliberations on select topics July 30 - Public Hearing on Tax rate • August 4 – Budget work session #3 and Set Maximum Tax Rate • August 12 - Budget readings and adoption 4 Fiscal Year 2021 Proposed Budget Presentation Proposed Budget Summary 5 Austin Energy’s Share of the FY 2021 City Budget All City Funds for FY 2021: $4.2B Austin Energy’s total Expenditures Budget of $1.4B in FY 2021 is 31% of the City of Austin’s total expenditures budget of $4.2B 6 Fund Summary FY 2021 ($ millions) FY 2019 Actual FY 2020 Amended FY 2020 Estimated FY 2021 Proposed Beginning Balance $431.4 Revenue/Transfers In 1,469.8 $364.4 1,414.7 $413.4 1,417.8 $394.2 1,416.0 Expenditures: Operating Expenses Power Supply Expenses Debt Service CIP Transfer General Fund Transfer Other Transfers Reserve Transfers 603.0 469.3 131.6 66.6 110.0 53.9 39.4 Excess(Deficiency) Ending Balance FTEs ($4.0) $413.4 1,774 646.5 362.1 154.0 80.4 111.0 61.4 0.0 ($0.7) $363.7 1,784 644.6 366.6 151.2 102.2 111.0 61.4 0.0 ($19.2) $394.2 1,784 681.3 359.4 162.1 39.9 114.0 59.4 5.0 ($5.1) $389.1 1,813 Total Expenditures $1473.8 $1,415.4 $1,437.0 $1,421.1 FY 2021 Proposed To FY 2020 Amended % Change 29.8 1.3 34.8 (2.7) 8.1 3.0 (2.0) 5.0 $5.7 8.1% 0.0% 5.4% (0.7%) 5.3% 2.7% (3.2%) - 0.4% (40.5) (50.4%) $25.4 29 7.0% 1.6% This information is unaudited and should be read in conjunction with the audited Comprehensive Financial Reports for the City of Austin, when published on www.austintexas.gov/financeonline/finance/main.cfm 7 FY 2021 Sources of Revenue Net Power Supply $419.0M , 30% $1.4B Base Revenue $630.5M, 45% Regulatory $140.8 M, 10% Transmission Revenue $86.2M , 6% Community Benefit $56.5M , 4% Other Revenue $73.8M , 5% * Interest Income $9.2M , 1% *Other revenue includes District Cooling (chiller) $30.2M, Congestion Revenue $20.5M, infrastructure …

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