Versión en español a continuación. Meeting of the Electric Utility Commission March 8, 2021 The Electric Utility Commission is to be held March 8, 2021 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance of Sunday, March 7 by Noon. All public comment will occur at the beginning of the meeting. To speak remotely at the Electric Utility Commission meeting, members of the public must: •Call or email the board liaison at 512-322-6505 or Natasha.Goodwin@austinenergy.com no later than noon, Sunday, March 7. The information required is the speaker name, the telephone number they will use to call into the meeting, and their email address (so that the dial-in info may be provided). If speaking on a specific item, residents must indicate the item number(s) they wish to speak on and whether they are for/against/neutral. Speakers on any topic that is not a posted agenda item will be limited to the first 10. •Once a request to speak has been made to the board liaison, the information to call on the day of the scheduled meeting will be provided either by email or phone call. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak; each speaker will have up to three minutes to speak. •Handouts or other information may be emailed to Natasha.Goodwin@austinenergy.com by noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live la Reunión del Electric Utility Commission FECHA de la reunion (8 de Marzo 2021) La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (7 de Marzo antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: junta en 504-322-6505 or • Llame o envíe un correo electrónico al enlace de a más tardar al mediodía (el día antes de la reunión). La Natasha.Goodwin@austinenergy.com información requerida es el nombre del …
Item 9 MEMORANDUM Electric Utility Commissioners Kerry Overton, Deputy General Manager & Chief Customer Officer March 5, 2021 Customer Assistance Program Overview TO: FROM: DATE: SUBJECT: Given the recent and upcoming discussion of the Customer Assistance Program (CAP), Austin Energy wanted to take this opportunity to convey to the Electric Utility Commission how its discount program works. CAP currently has about 35,000 customers enrolled and serves as a model for similar programs throughout the country. Customers who participate in one of eight state, federal, or local assistance programs can benefit from the City of Austin's CAP utility discounts. The programs include Medicaid, Medical Access Program (MAP), Supplemental Nutrition Assistance Program (SNAP), Veterans Affairs Supportive Housing (VASH), Supplemental Security Income (SSI), Children’s Health Insurance Program (CHIP), Telephone Lifeline Program, and Travis County Comprehensive Energy Assistance program (CEAP). Participants are automatically enrolled when information between social service program enrollments match with an active customer account. This automatic enrollment is a feature of the CAP discount’s design and is one reason why the program is such an effective benefit to our community. Customers who do not participate in one of those eight programs can also apply for the CAP discount and submit income information to validate eligibility based on being at or below 200% of Federal Poverty Level (FPL). Austin Energy’s administration of CAP is done in collaboration with the Discount Steering Committee (DSC), which includes members from local non-profit, government, and faith- based organizations. Our DSC partners work in the administration of benefits to our customers, and they have significant experience serving our vulnerable customer populations. The DSC guides the City on program implementation and structure, providing input on how to best meet our customer needs as efficiently as possible. How does the City screen for customers that may earn more than 200% Federal Poverty Level? As adopted by the Austin City Council in 2012, the Community Benefit Charge fund was created along with automatic enrollment for CAP. This was done to provide simple access for program entry and ensure we can apply discounts to customers as quickly as possible, including those who may not have access to information to inform them of their eligibility or who may have other barriers to access. It is sometimes assumed customers are not income verified, but this is not correct. Participants in the CAP discount program are already income screened as part of the enrollment …
Versión en español a continuación. Meeting of the Electric Utility Commission February 8, 2021 The Electric Utility Commission is to be held February 8, 2021 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance of Sunday, February 7 by Noon. All public comment will occur at the beginning of the meeting. To speak remotely at the Electric Utility Commission meeting, members of the public must: •Call or email the board liaison at 512-497-0966 or jeff.vice@austinenergy.com no later than noon, Sunday, February 7. The information required is the speaker name, the telephone number they will use to call into the meeting, and their email address (so that the dial-in info may be provided). If speaking on a specific item, residents must indicate the item number(s) they wish to speak on and whether they are for/against/neutral. Speakers on any topic that is not a posted agenda item will be limited to the first 10. •Once a request to speak has been made to the board liaison, the information to call on the day of the scheduled meeting will be provided either by email or phone call. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak; each speaker will have up to three minutes to speak. •Handouts or other information may be emailed to jeff.vice@austinenergy.com by noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live la Reunión del Electric Utility Commission FECHA de la reunion (8 de Febrero 2021) La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (7 de Febrero antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: junta en 512-497-0966 OR • Llame o envíe un correo electrónico al enlace de jeff.vice@austinenergy.com a más tardar al mediodía (el día antes de la reunión). La información requerida es el nombre del …
Item 19 EUC Report re Council Action February 08, 2021 Items below recommended by EUC October 12; Council to review on date indicated in parenthesis. 11. (2/18) [Purchasing: Various depts; AE’s portion $1,350,000] Authorize award of a multi-term contract with Expert Relocation Services, LLC, to provide citywide moving and relocation services, for up to five years for a total contract amount not to exceed $5,783,500. Items below recommended by EUC January 11; Council approved on date indicated in parenthesis. 2. (1/27) [Capital Contracting] Authorize award and execution of a construction contract with Santa Clara Construction, Ltd.(MBE), for the Decker Dam Slough Repair project in the amount of $1,322,546 plus a $132,254.60 contingency, for a total contract amount not to exceed $1,454,800.60. 3. (2/4) [Purchasing] Authorize negotiation and execution of a contract with DNV GL USA, Inc., to provide a utility asset management software solution, maintenance and support, for a term of ten years in an amount not to exceed $800,000. 4. (2/4) [Purchasing] Authorize negotiation and execution of a multi-term contract with Power Cost, Inc., to provide market operations and settlement cloud solutions and related services, for up to 12 years for a total contract amount not to exceed $6,600,000. 5. (2/4) [Purchasing] Authorize award of a multi-term contract with High Tech Engineering Inc, to provide underground utility locating services, for up to five years for a total contract amount not to exceed $9,500,000. 6. (2/4) [Purchasing] Authorize an amendment to an existing contract with Mitsubishi Electric Power Products Inc, to provide a gas-insulated switchgear and related services, for an increase in the amount of $800,000, for a revised total contract amount not to exceed $6,800,000. 7. (2/4) [Austin Energy] Authorize expenditures for annual renewals of professional dues and memberships in national and state associations and organizations related to the electric utility industry, in an amount not to exceed $510,822. 10. (2/4) [Austin Energy] Authorize the negotiation and execution of a thirty six-month lease agreement with 726 LLC for a 6.685 acre portion of 8405 N. Lamar Blvd. more particularly described as Lot 3-B Amended Plat of Re-subdivision of Lot 3 CBP Commercial Subdivision, a subdivision recorded in Volume 87, Page 179A of the Plat Records of Travis County, Texas; and Lots 4 & 5, CBP Commercial Subdivision, a subdivision recorded in Volume 84, Page 109C of the Plat Records of Travis County, Texas for a temporary construction laydown yard …
Item 2 Posting Language ..Title Authorize negotiation and execution of an amendment to the professional services agreement with Stanley Consultants, Inc., for professional engineering services for the Rainey Street Gas Insulated Switchgear Substation Design (formerly Future Downtown Gas Insulated Switchgear Substation Design) in the amount of $1,436,894.58, for a total contract amount not to exceed $2,895,894.58. [Note: This amendment was awarded in compliance with City Code 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program). Current participation to date is 30.64% MBE and 15.96% WBE.] ..Body Lead Department Capital Contracting Office Managing Department Austin Energy Fiscal Note Funding is available in the Fiscal Year 2020-2021 Capital Budget of Austin Energy. Purchasing Language: Original contract was awarded through a qualifications-based selection process. Prior Council Action: December 7, 2017 – Council approved a professional services agreement with Stanley Consultants, Inc. for the Future Downtown Gas Insulated Switchgear Substation Design. For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov. NOTE: Respondents to this solicitation, and their representatives, shall direct inquiries to Rolando Fernandez, 512-974-7749, Beverly Mendez, 512-974-3596, or the Project Manager, Tara Delagarza, 512-505- 7175. Council Committee, Boards and Commission Action: To be reviewed by the Electric Utility Commission on February 8, 2021. November 13, 2017 - Recommended by the Electric Utility Commission on a 7-0 vote, with Commissioners Fath and Hadden absent, and with two vacancies. Additional Backup Information: A new substation is needed at City-owned property at 806 ½ Lambie Street to serve recent Central Business District development and potential redevelopment along the Waller Creek area. The 35 kV network circuits in the Waller Creek area are now supplied out of the Seaholm and Brackenridge substations, which are unable to support the anticipated demand and load growth. Developing this new substation is critical before the Downtown area is fully developed. Additionally, this new substation will support load transfers necessary to complete upgrades at the Brackenridge substation as well as facilitate the conversion of some of the 69 kV facilities in this area to 138 kV operations. The original solicitation intended to encompass all professional engineering phase services through post construction services. Upon execution of the original contract, it became evident that Austin Energy’s estimated contract value was insufficient and additional authorization would be required. With more than 60% of the design phase complete, Austin Energy is confident in forecasting the remaining engineering …
Electric Utility Commission February 8, 2021 Minutes The Electric Utility Commission (EUC) convened a regularly scheduled meeting via videoconference/Webex. Meeting called to order by Chair Hopkins at 1:05 p.m. Also present were Commissioners Boyle, Hadden, Reed, Stone, Trostle, Tuttle and Weldon. Commissioners Ferchill, Funkhouser and Wray were absent. Chair Hopkins recognized and thanked Commissioner Boyle for his service, as this is his final meeting. CITIZEN COMMUNICATION: GENERAL – Paul Robbins re Customer Assistance Program 1. APPROVAL OF MINUTES – Approve minutes of the January 11, 2021 regular meeting. Motion (Trostle) to approve minutes; seconded (Tuttle); passed on a vote of 8-0, with Commissioners Ferchill, Funkhouser and Wray absent. NEW BUSINESS – CONSENT ( ) = Target Council Meeting Date; [ ] = RCA Type Items 2-4, 6-9, and 11 – 13 unanimously recommended on consent (8-0, with Commissioners Ferchill, Funkhouser and Wray absent). Following discussion, the following items were recommended on a vote of 8-0, with Commissioners Ferchill, Funkhouser and Wray absent: Item 5: motion (Tuttle) to recommend; seconded (Reed) Item 10: motion (Weldon) to recommend; seconded (Hadden) Item 14: motion (Reed) to recommend; seconded (Weldon) 2. (2/18) [Capital Contracting] Authorize negotiation and execution of an amendment to the professional services agreement with Stanley Consultants, Inc., for professional engineering services for the Rainey Street Gas Insulated Switchgear Substation Design (formerly Future Downtown Gas Insulated Switchgear Substation Design) in the amount of $1,436,895, for a total contract amount not to exceed $2,895,895. 3. (2/18) [Capital Contracting] Authorize award and execution of a construction contract with DynaGrid Construction Group, LLC, for Bluff Springs Substation in the amount of $7,407,380.03 plus a $740,380 contingency, for a total contract amount not to exceed $8,148,118.03. 4. (2/18) [Austin Energy] Authorize execution of 10-year extensions to existing electric service franchise agreements for the use of rights-of-way within other municipalities within the Austin Energy service territory, maintaining the payment amount of three percent of gross electric revenues from customers within each municipality. 1 5. (2/18) [Austin Energy and Austin Water] Approve an ordinance amending the fiscal year 2020-2021 budgets of Austin Water and Austin Energy to appropriate up to $10,000,000 for the utilities’ Plus-One payment assistance programs. 6. (3/4) [Purchasing] Authorize negotiation and execution of a contract with RecordPoint Software USA LLC, to provide Records365 enterprise electronic records management software solution, for a term of five years for a total contract amount not to …
Versión en español a continuación. Meeting of the Electric Utility Commission January 11, 2021 The Electric Utility Commission is to be held January 11, 2021 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance of Sunday, January 10 by Noon. All public comment will occur at the beginning of the meeting. To speak remotely at the Electric Utility Commission meeting, members of the public must: •Call or email the board liaison at 512-497-0966 or jeff.vice@austinenergy.com no later than noon, Sunday, January 10. The information required is the speaker name, the telephone number they will use to call into the meeting, and their email address (so that the dial-in info may be provided). If speaking on a specific item, residents must indicate the item number(s) they wish to speak on and whether they are for/against/neutral. Speakers on any topic that is not a posted agenda item will be limited to the first 10. •Once a request to speak has been made to the board liaison, the information to call on the day of the scheduled meeting will be provided either by email or phone call. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak; each speaker will have up to three minutes to speak. •Handouts or other information may be emailed to jeff.vice@austinenergy.com by noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live la Reunión del Electric Utility Commission FECHA de la reunion (11 de Enero 2021) La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (10 de Enero antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: junta en 512-497-0966 OR • Llame o envíe un correo electrónico al enlace de jeff.vice@austinenergy.com a más tardar al mediodía (el día antes de la reunión). La información requerida es el nombre del …
Item 14 EUC Report re Council Action January 11, 2021 Items below recommended by EUC October 12; Council to review on date indicated in parenthesis. 11. (TBD) [Purchasing: Various depts; AE’s portion $1,350,000] Authorize award of a multi-term contract with Expert Relocation Services, LLC, to provide citywide moving and relocation services, for up to five years for a total contract amount not to exceed $5,783,500. Items below recommended by EUC October 12; Council approved on date indicated in parenthesis. 4. (11/12) [Purchasing] Authorize negotiation and execution of a contract with Atlas Copco Compressors LLC, for preventative maintenance and repair services for air compressors, for a term of five years in an amount not to exceed $440,000. 5. (11/12) [Purchasing] Authorize award of a multi-term contract with Absolute Testing Services Inc, to provide installation, repair and testing of electrical systems for up to five years for a total contract amount not to exceed $1,500,000. 6. (11/12) [Purchasing] Authorize award of a multi-term contract with KBS Electrical Distributors Inc, to provide substation signs, for up to five years for a total contract amount not to exceed $550,000. 7. (11/12) [Purchasing] Authorize negotiation and execution of three multi-term contracts with Asplundh Tree Expert LLC, Davey Tree Surgery Co, and Wright Tree Service, Inc, to provide vegetation management services on distribution energized lines, each for up to five years for total contract amounts not to exceed $85,000,000 divided among the contractors. 8. (11/12) [Purchasing] Authorize award of a multi-term contract with Techline Inc. for vacuum interrupter switches, for up to five years for a total contract amount not to exceed $3,518,000. 9. (11/12) [Capital Contracting Office] Authorize award and execution of a construction contract with T. Morales Company Electric & Controls, for Domain District Cooling Plant (DCP) switchgear replacement in the amount of $3,659,000 plus a $548,850 contingency, for a total contract amount not to exceed $4,207,850. 10. (11/12/) [Purchasing: Various depts; AE’s portion $564,000] Authorize award of a contract with Victor Pena D/B/A Pena’s Traffic Services, LLC (MBE), to provide rental of temporary traffic control devices and roadway pavement marking services, for a term of two years in an amount not to exceed $3,280,000. Items below recommended by EUC November 9; Council approved on date indicated in parenthesis. 2. (12/3) [Purchasing – multiple departments; AE’s portion approximately $9.7M] Authorize an amendment to an existing contract with Nalco Company LLC D/B/A Nalco Company, for …
Item 2 Posting Language ..Title Authorize award and execution of a construction contract with Santa Clara Construction, LTD (MBE), for the Decker Dam Slough Repair project in the amount of $1,322,546 plus a $132,254.60 contingency, for a total contract amount not to exceed $1,454,800.60. [Note: This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 93.27% MBE and 1.87% WBE participation.]. ..De Lead Department Capital Contracting Office Managing Department Austin Energy Fiscal Note Funding is available in the Fiscal Year 2020-2021 Capital Budget of Austin Energy. Purchasing Language: Lowest responsive bid of three bids received through a competitive Invitation for Bid solicitation. For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov. NOTE: Respondents to this solicitation, and their representatives, shall direct inquiries to Rolando Fernandez, 512-974-7749, Garrett Cox, 512-974-9423, or the Project Manager, Richard Duane 512-482-5435. Council Committee, Boards and Commission Action: To be reviewed by the Electric Utility Commission on January 11, 2021. Additional Backup Information: During a standard Dam Safety Inspection required by the Texas Commission on Environmental Quality, staff discovered sloughing soil and vegetation on the Decker Dam as well as underground piping and failed underdrains that require repair. The work for this project consists of the complete construction of approximately 27,000 cubic yards of embankment slough repair with associated topsoil and seeding, sealing of approximately 2,770 linear feet of concrete joints, replacing approximately 4,500 linear feet of toe drain, repair of irrigation system, removal of vegetation and debris from drainage ditches, abandonment of an inclinometer, and replacing a cap on the gate hoist. The construction for this project will be entirely within the limits of the dam but access to the dam will be through the Walter E. Long Park. The Parks and Recreation Department has been consulted on this project and measures will be in place to ensure the safety of all park users. Due to the potential for unknown issues and conditions, a 10% contingency in funding has been included to allow for the expeditious processing of any change orders. A contingency is an additional amount of money added to the construction budget to cover any unforeseen construction costs associated with the project. By authorizing the additional contingency funding, Council is authorizing any change orders within the contingency amount. The …
Electric Utility Commission January 11, 2021 Minutes The Electric Utility Commission (EUC) convened a regularly scheduled meeting via videoconference/Webex. Meeting called to order by Chair Hopkins at 1:05 p.m. Also present were Commissioners Boyle, Ferchill, Funkhouser, Hadden, Reed, Trostle, Tuttle and Weldon. Commissioner Stone arrived during briefings and Commissioner Wray was absent. CITIZEN COMMUNICATION: GENERAL – Paul Robbins re weatherization 1. APPROVAL OF MINUTES – Approve minutes of the November 9, 2020 regular meeting. Motion (Weldon) to approve minutes; seconded (Boyle); passed on a vote of 9-0, with Commissioner Stone off the dais and Wray absent. NEW BUSINESS – CONSENT ( ) = Target Council Meeting Date; [ ] = RCA Type Items 2, 3, 6, and 8 – 11 unanimously recommended on consent (9-0, with Commissioner Stone off the dais and Wray absent). Following discussion, motion (Weldon) to recommend Items 4, 5 and 7; seconded (Reed); passed on a vote of 9-0, with Commissioner Stone off the dais and Wray absent. 2. (1/27) [Capital Contracting] Authorize award and execution of a construction contract with Santa Clara Construction, Ltd.(MBE), for the Decker Dam Slough Repair project in the amount of $1,322,546 plus a $132,254.60 contingency, for a total contract amount not to exceed $1,454,800.60. 3. (2/4) [Purchasing] Authorize negotiation and execution of a contract with DNV GL USA, Inc., to provide a utility asset management software solution, maintenance and support, for a term of ten years in an amount not to exceed $800,000. 4. (2/4) [Purchasing] Authorize negotiation and execution of a multi-term contract with Power Cost, Inc., to provide market operations and settlement cloud solutions and related services, for up to 12 years for a total contract amount not to exceed $6,600,000. 5. (2/4) [Purchasing] Authorize award of a multi-term contract with High Tech Engineering Inc, to provide underground utility locating services, for up to five years for a total contract amount not to exceed $9,500,000. 6. (2/4) [Purchasing] Authorize an amendment to an existing contract with Mitsubishi Electric Power Products Inc, to provide a gas-insulated switchgear and related services, for an increase in the amount of $800,000, for a revised total contract amount not to exceed $6,800,000. 7. (2/4) [Austin Energy] Authorize expenditures for annual renewals of professional dues and memberships in national and state associations and organizations related to the electric utility industry, in an amount not to exceed $510,822. 8. (2/18) [Purchasing] Authorize negotiation and execution …
