BOARD/COMMISSION RECOMMENDATION Electric Utility Commission Recommendation No. 20210819-011 Customer Assistance Program Discount August 19, 2021 Customer Assistance Program (CAP) Discount Date: Subject: Motioned: Randy Chapman Seconded: Cyrus Reed Recommendation: The Electric Utility Commission recommends that Austin City Council extend the 15% Customer Assistance Program discount through the end of Fiscal Year 2022. Vote: For: Against: None Abstentions: None Absences: Chair Marty Hopkins and Commissioner Rachel Stone Vacancies: Two Vice Chair Dave Tuttle, Commissioners Randy Chapman, Cary Ferchill, Erik Funkhouser, Karen Hadden, Cyrus Reed, and Kay Trostle 7-0 Attest: Jeff Vice, Staff Liaison
Electric Utility Commission August 19, 2021 Minutes The Electric Utility Commission (EUC) convened a regularly scheduled meeting via videoconference/Webex. Meeting called to order by Vice Chair Tuttle at 6:00 p.m. Also present were Commissioners Chapman, Ferchill, Funkhouser, Hadden, Reed, and Trostle. Chair Hopkins and Commissioner Stone were absent and two vacancies. CITIZEN COMMUNICATION: None. 1. APPROVAL OF MINUTES – Approve minutes of the July 15, 2021 special-called meeting. Motion (Reed) to approve minutes; seconded (Trostle); passed on a vote of 7-0, with Chair Hopkins and Commissioner Stone absent and two vacancies. NEW BUSINESS – CONSENT ( ) = Target Council Meeting Date; [ ] = RCA Type Motion (Ferchill) to recommend Items 2-7; seconded (Reed); passed on a vote of 7-0, with Chair Hopkins and Commissioner Stone absent and two vacancies. 2. (8/26) [Purchasing] Authorize award of a contract with Integrated Environment LLC (MBE), to provide maintenance and repair services of stormwater ponds, for a term of five years for a total contract amount not to exceed $700,000. 3. (8/26) [Purchasing Multi-Department; Austin Energy’s estimated portion $365K] Authorize amendments to three existing cooperative contracts with Carrier Corporation; Johnson Controls Inc.; and Trane U.S. Inc.; for continued chiller systems maintenance, repair, inspection, and installation, for an increase of $4,675,000, for revised total contract amounts not to exceed $12,928,937, divided among the contractors. 4. (9/2) [Purchasing] Authorize negotiation and execution of a multi-term cooperative contracts with Oracle America, Inc., for Oracle Field Service licenses and implementation services, for up to six years for a total contract amount not to exceed $8,000,000. 5. (9/2) [Purchasing] Authorize an amendment to an existing contract with Schneider Electric Systems USA Inc, to provide continued generator control system upgrades, maintenance, and support services, for an increase in the amount of $1,310,000 and to extend the term by three years, for a revised total contract amount not to exceed $2,510,000. 6. (9/2) [Purchasing] Authorize an amendment to an existing contract with Enertech Resources LLC, to provide manufacturing of replacement parts and restoration services for moonlight towers, for an increase in the amount of $1,900,000, for a revised total contract amount not to exceed $5,827,280. 7. (9/2) [Purchasing] Authorize award of two contracts with Austin Arborist Company d/b/a Austin Tree Experts and Xeriscapes by Austin LLC d/b/a XBA, to provide tree planting services, for a term of five years in an amount not to exceed $675,000, divided between the …
Versión en español a continuación. Special Called Meeting of the Electric Utility Commission July 15, 2021 The Electric Utility Commission is to be held July 15, 2021 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance of Wednesday, July 14 by noon. All public comment will occur at the beginning of the meeting. To speak remotely at the Electric Utility Commission meeting, members of the public must: •Call or email the board liaison at 858-722-0455 or Robin.Otto@austinenergy.com no later than noon, Wednesday, July 14. The information required is the speaker name, the telephone number they will use to call into the meeting, and their email address (so that the dial-in info may be provided). If speaking on a specific item, residents must indicate the item number(s) they wish to speak on and whether they are for/against/neutral. Speakers on any topic that is not a posted agenda item will be limited to the first 10. •Once a request to speak has been made to the board liaison, the information to call on the day of the scheduled meeting will be provided either by email or phone call. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak; each speaker will have up to three minutes to speak. •Handouts or other information may be emailed to Robin.Otto@austinenergy.com by noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live la Reunión del Electric Utility Commission FECHA de la reunion (15 de Julio 2021) La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (14 de julio antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: junta en 858-722-0455 or • Llame o envíe un correo electrónico al enlace de Robin.Otto@austinenergy.com a más tardar al mediodía (el día antes de la reunión). La información requerida es el …
Item 14 EUC Report re Council Action July 15, 2021 Items below recommended by EUC June 21; Council to review on date indicated in parenthesis. 2. (7/29) [Purchasing] Authorize negotiation and execution of a contract with Adisa Public Relations D/B/A Adisa Communications, MWDB, to provide community outreach for Austin Energy’s energy efficiency and rebate programs and equity goals, in an amount not to exceed $210,000. 3. (7/29) Authorize negotiation and execution of a multi-term contract with Techline Inc, for fiberglass utility poles, for up to five years for a total contract amount not to exceed $1,000,000. 4. (7/29) [Purchasing] Authorize negotiation and execution of four contracts for large industrial motor repair services, with Austin Armature Works LP, Evans Enterprises Inc., Houma Armature Works & Supply LLC, and Shermco Industries Inc.; each for a term of five years for total contract amounts not to exceed $2,500,000, divided among the contractors. 5. (7/29) [Purchasing] Ratify an amendment to an existing contract with Intrado Interactive Services Corporation, for high call volume answering services, in the amount of $72,000, for a revised total contract not to exceed amount of $884,000. 6. (7/29) [Purchasing] Authorize an amendment to an existing contract with Intrado Interactive Services Corporation, for continued high call volume answering services, for an increase in the amount of $260,000 and extend the term by one year, for a revised total contract amount not to exceed $1,144,000. 7. (7/29) [Purchasing] Authorize award of seven contracts for electrical supplies, with Beyond Components; Priester-Mell & Nicholson Inc.; Wesco Distribution Inc. d/b/a Power Supply; Techline Inc.; Stuart C. Irby Co.; JMR Technology Inc.; and KBS Electrical Distributors Inc.; each for a term of five years for total contract amounts not to exceed $1,200,000, divided among the contractors. 8. (7/29) [Purchasing Multi-department; AE’s portion estimated at $3M] Authorize award of a multi- term contract with Tony Parent Enterprises d/b/a Allied Fence & Security (MBE), to provide fencing installation and repair services, for up to five years for a total contract amount not to exceed $7,975,000. 9. (7/29) [Purchasing] Authorize negotiation and execution of two cooperative contracts with Precision Task Group, Inc. and Accenture, LLP, to provide Workday software subscriptions and implementation services, each for a term of three years for total contract amounts not to exceed $3,500,000, divided between the contractors. 10. (7/29) [Purchasing] Ratify a contract with Tecxila II, Inc. d/b/a Casa Chapala Catering (MWBE), for catering …
Item 2 Posting Language ..Title Authorize award and execution of a construction contract with Southwest Corporation, for Cistern Substation Control Enclosure project in the amount of $498,461.00 plus a $49,846.10 contingency, for a total contract amount not to exceed $548,307.10. [Note: This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) through the achievement of Good Faith Efforts with 1.60 MBE% and 0.10% WBE participation.] ..Body Lead Department Capital Contracting Office Managing Department Austin Energy Prior Council Action: N/A Fiscal Note Funding is available in the Fiscal Year 2020-2021 Capital Budget of Austin Energy. Purchasing Language: Lowest responsive bid of two bids received through a competitive Invitation for Bid solicitation. For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov. NOTE: Respondents to this solicitation, and their representatives, shall direct inquiries to Rolando Fernandez, 512-974-7749, Garrett Cox, 512-974-9423, or the Project Manager, Ming Xu, 512-666-4277. Council Committee, Boards and Commission Action: July 14, 2021- To be reviewed by the Electric Utility Commission. Additional Backup Information: Austin Energy is constructing a new 345 kV Cistern substation in Rosanky, TX, which connects the 218 MW Big Star solar farm currently developed by the RWE Renewable America LLC to the transmission grid. Austin Energy does not own the solar farm and will not purchase any power from it. Austin Energy commits to the customer in the interconnection agreement that the substation will be energized in January 2022. The control enclosure in this construction contract is needed to house control and communication equipment. It typically takes four months to build the control enclosure, which needs to be completed before middle December 2021. Due to the potential increase in material and labor costs, a 10% contingency in funding has been included to allow for the expeditious processing of any change orders. A contingency is an additional amount of money added to the construction budget to cover any unforeseen construction costs associated with the project. By authorizing the additional contingency funding, Council is authorizing any change orders within the contingency amount. The contract allows 120 calendar days for substantial completion of this project. This project is located within zip code 78953, outside Austin Energy’s service territory. Southwest Corporation is located in Austin, TX ..Strategic Outcome(s) Strategic Outcome(s): Safety; Mobility, Government that Works for All Item 3 Posting Language …
Electric Utility Commission July 15, 2021 Minutes The Electric Utility Commission (EUC) convened a regularly scheduled meeting via videoconference/Webex. Meeting called to order by Chair Hopkins at 6:00 p.m. Also present were Commissioners Chapman, Ferchill, Funkhouser, Reed, Trostle and Tuttle. Commissioners Hadden, Stone, and Wray absent and one vacancy. CITIZEN COMMUNICATION: None. 1. APPROVAL OF MINUTES – Approve minutes of the June 21, 2021 special-called meeting. Motion (Reed) to approve minutes; seconded (Chapman); passed on a vote of 6- 0, with Commissioner Trostle off the dais, Commissioners Hadden, Stone, and Wray absent and one vacancy. NEW BUSINESS – CONSENT ( ) = Target Council Meeting Date; [ ] = RCA Type Motion (Chapman) to recommend Items 2, 3, 5-11; seconded (Reed); all passed on a 6-0 vote with Commissioner Trostle off the dais, Commissioners Hadden, Stone, and Wray absent and one vacancy. Motion (Ferchill) to recommend Item 4, “The Electric Utility Commission endorses the Austin Energy Fiscal Year 2022 Budget as presented on July 15, 2021;” seconded (Reed); passed on a 6-0 vote with Commissioner Funkhouser off the dais, Commissioners Hadden, Stone, and Wray absent and one vacancy. 2. (7/29) [Capital Contracting] Authorize award and execution of a construction contract with Southwest Corporation, for Cistern Substation Control Enclosure in the amount of $498,461 plus a $49,846 contingency, for a total contract amount not to exceed $548,307. 3. (7/29) [Purchasing] Authorize an amendment to an existing contract with Open Systems International, Inc., for continued maintenance and support of Austin Energy’s generation management system for an increase in the amount of $650,000 and to extend the term by five years, for a revised total contract amount not to exceed $2,073,287. 4. (7/29) [Austin Energy] Conduct a public hearing to receive public comment and consider proposed rate and fee changes for Austin Energy as part of the Fiscal Year 2021-2022 proposed budget. 5. (7/29) [Austin Energy] Authorize negotiation and execution of all documents and instruments necessary or desirable to acquire a permanent Electric Transmission and Distribution Easement consisting of approximately 0.067 acre (2,934 square feet), and a Temporary Construction Easement consisting of approximately 0.163 acre (7,093 square feet) out of the J.P. Wallace Survey, Abstract No. 789, Travis County, Texas, and being a portion of the property located at 7521 N. Lamar Blvd., Austin, Texas 78752, for the Austin Energy Transmission Circuit 811 JL-MC 138kV upgrade project, in an amount not to exceed …
Versión en español a continuación. Special Called Meeting of the Electric Utility Commission June 21, 2021 The Electric Utility Commission is to be held June 21, 2021 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance of Sunday, June 20 by noon. All public comment will occur at the beginning of the meeting. To speak remotely at the Electric Utility Commission meeting, members of the public must: •Call or email the board liaison at 512-497-0966 or Jeff.Vice@austinenergy.com no later than noon, Sunday, June 20. The information required is the speaker name, the telephone number they will use to call into the meeting, and their email address (so that the dial-in info may be provided). If speaking on a specific item, residents must indicate the item number(s) they wish to speak on and whether they are for/against/neutral. Speakers on any topic that is not a posted agenda item will be limited to the first 10. •Once a request to speak has been made to the board liaison, the information to call on the day of the scheduled meeting will be provided either by email or phone call. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak; each speaker will have up to three minutes to speak. •Handouts or other information may be emailed to Jeff.Vice@austinenergy.com by noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live la Reunión del Electric Utility Commission FECHA de la reunion (21 de Junio 2021) La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (20 de junio antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: junta en 512-497-0966 or • Llame o envíe un correo electrónico al enlace de Jeff.Vice@austinenergy.com a más tardar al mediodía (el día antes de la reunión). La información requerida es el …
Item 19 EUC Report re Council Action June 21, 2021 Item below recommended by EUC May 13; Council approved on date indicated in parenthesis. 2. (6/3) [Purchasing] Authorize an amendment to an existing contract with Schneider Electric Smart Grid Solutions, LLC for continued purchase of web-based load profiling software, licenses, maintenance and support, for an increase in the amount of $3,947,000 and to extend the term by six years, for a revised total contract amount not to exceed $6,002,814. 3. (6/3) [Purchasing] Authorize negotiation and execution of a multi-term contract with Catapult Systems, LLC, to provide technical and support services for Microsoft on-premise software and cloud services, for up to five years for a total contract amount not to exceed $12,000,000. 4. (6/3) [Purchasing] Authorize negotiation and execution of a contract with DLT Solutions, LLC, to provide computer-aided drafting software and data management tools including maintenance and support, for a term of five years in an amount not to exceed $1,700,000. 5. (6/3) [Purchasing] Authorize award of a multi-term contract with Priester-Mell & Nicholson, for air insulated switchgear, for up to five years for a total contract amount not to exceed $3,500,000. 6. (6/3) [Austin Energy] Approve an ordinance amending the Fiscal Year 2020-2021 Austin Energy Operating Budget (Ordinance No. 20200812-001) to decrease the Austin Energy Operating Fund Ending Balance by $1,165,887 and increase the Conservation Rebates expenses by $1,165,887 to provide additional funding for the Austin Energy Weatherization Assistance Program. 7. (6/3) [Purchasing Multi-departmental; AE’s estimated amount is $2.17M] Authorize award of a multi-term contract with 360 Network Solutions, LLC d/b/a 360 Network Solutions, to provide electronic lock access control system, for up to five years for a total contract amount not to exceed $3,833,625. 8. (6/3) [Austin Energy] Approve issuance of capacity-based incentives to the Housing Authority of the City of Austin for the installation of solar electric systems on the new multifamily affordable housing community Pathways at Chalmers Courts East, located at 300 Chicon St., for an amount not to exceed $323,360. (District 3) 9. (6/10) [Capital Contracting] Authorize negotiation and execution of a professional services agreement with the following staff recommended firm (or other qualified responders) for Request for Qualifications Solicitation No. Solicitation CLMP312: Allegis Group Holdings, Inc., for engineering services for the AE Staff Augmentation, Engineering and Related Engineering Services for Electric System Engineering and Technical Services Rotation List in an amount not to exceed …
Item 2 ..Title P osting Language Authorize negotiation and execution of a contract with Adisa Public Relations d/b/a Adisa Communications (MBE), to provide community outreach for Austin Energy energy efficiency and rebate programs and equity goals, in an amount not to exceed $210,000. (Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. However, the recommended contractor identified subcontracting opportunities). ..Body Lead Department Purchasing Office. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $35,000 is available in the Fiscal Year 2020-2021 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Purchasing Office issued a Request for Proposals (RFP) 1100 EAL3016 for these services. The solicitation issued on November 23, 2020 and it closed on January 12, 2021. Of the six offers received, the recommended contractor submitted the best evaluated responsive offer. A complete solicitation package, including a log of offers received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. Prior Council Action: For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov NOTE: Respondents to this solicitation, and their representatives, shall continue to direct inquiries to the solicitation’s Authorized Contact Person: Liz Lock, at 512-322-6251 or Liz.Lock@austintexas.gov. Council Committee, Boards and Commission Action: June 21, 2021 – To be reviewed by the Electric Utility Commission. Additional Backup Information: The contract will provide outreach to traditionally underrepresented populations who cannot afford or easily access Austin Energy programs. The goal is to make energy conservation programs such as demand response and solar more widely recognized, understood, and adopted throughout the Austin Energy service area. Adisa Public Relations d/b/a Adisa Communications will work with Austin Energy, the Equity Office, and community stakeholders to generate feedback and develop new or enhanced approaches for increased participation producing social outcomes, including; higher quality home comfort, energy savings, and reduced utility bills. This is a new contract. The recommended contractor is a City certified Minority-Owned Business Enterprise, is a Historically Underutilized Business, and is local. An evaluation team with expertise in this area evaluated the offers and scored Adisa Public Relations d/b/a Adisa Communications …
Electric Utility Commission June 21, 2021 Minutes The Electric Utility Commission (EUC) convened a regularly scheduled meeting via videoconference/Webex. Meeting called to order by Chair Hopkins at 5:34 p.m. Also present were Commissioners Chapman, Ferchill, Hadden, Reed, Stone and Tuttle. Commissioners Funkhouser, Trostle and Wray were absent, plus one vacancy. CITIZEN COMMUNICATION: David Glenn and Scott Turner (HBA Representatives re Item 18; appealing the line clearance rulemaking) 1. APPROVAL OF MINUTES – Approve minutes of the May 13, 2021 special-called meeting. Motion (Chapman) to approve minutes; seconded (Hadden); passed on a vote of 6-0, with Commissioner Reed off the dais and Commissioners Funkhouser, Trostle and Wray absent, and one vacancy. NEW BUSINESS – CONSENT ( ) = Target Council Meeting Date; [ ] = RCA Type Motion (Ferchill) to recommend Items 2-14; seconded (Tuttle); passed on a vote of 6-0, with Commissioner Reed off the dais and Commissioners Funkhouser, Trostle and Wray absent, and one vacancy. 2. (7/29) [Purchasing] Authorize negotiation and execution of a contract with Adisa Public Relations D/B/A Adisa Communications, MWDB, to provide community outreach for Austin Energy’s energy efficiency and rebate programs and equity goals, in an amount not to exceed $210,000. 3. (7/29) Authorize negotiation and execution of a multi-term contract with Techline Inc, for fiberglass utility poles, for up to five years for a total contract amount not to exceed $1,000,000. 4. (7/29) [Purchasing] Authorize negotiation and execution of four contracts for large industrial motor repair services, with Austin Armature Works LP, Evans Enterprises Inc., Houma Armature Works & Supply LLC, and Shermco Industries Inc.; each for a term of five years for total contract amounts not to exceed $2,500,000, divided among the contractors. 5. (7/29) [Purchasing] Ratify an amendment to an existing contract with Intrado Interactive Services Corporation, for high call volume answering services, in the amount of $72,000, for a revised total contract not to exceed amount of $884,000. 6. (7/29) [Purchasing] Authorize an amendment to an existing contract with Intrado Interactive Services Corporation, for continued high call volume answering services, for an increase in the amount of $260,000 and extend the term by one year, for a revised total contract amount not to exceed $1,144,000. 7. (7/29) [Purchasing] Authorize award of seven contracts for electrical supplies, with Beyond Components; Priester-Mell & Nicholson Inc.; Wesco Distribution Inc. d/b/a Power Supply; Techline Inc.; Stuart C. Irby Co.; JMR Technology Inc.; and KBS Electrical …
Versión en español a continuación. Special Called Meeting of the Electric Utility Commission May 13, 2021 The Electric Utility Commission is to be held May 13, 2021 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance of Wednesday, May 12 by noon. All public comment will occur at the beginning of the meeting. To speak remotely at the Electric Utility Commission meeting, members of the public must: •Call or email the board liaison at 512-497-0966 or Jeff.Vice@austinenergy.com no later than noon, Wednesday, May 12. The information required is the speaker name, the telephone number they will use to call into the meeting, and their email address (so that the dial-in info may be provided). If speaking on a specific item, residents must indicate the item number(s) they wish to speak on and whether they are for/against/neutral. Speakers on any topic that is not a posted agenda item will be limited to the first 10. •Once a request to speak has been made to the board liaison, the information to call on the day of the scheduled meeting will be provided either by email or phone call. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak; each speaker will have up to three minutes to speak. •Handouts or other information may be emailed to Jeff.Vice@austinenergy.com by noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live la Reunión del Electric Utility Commission FECHA de la reunion (13 de Mayo 2021) La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (12 de mayo antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: junta en 512-497-0966 or • Llame o envíe un correo electrónico al enlace de Jeff.Vice@austinenergy.com a más tardar al mediodía (el día antes de la reunión). La información requerida es el …
