Item 15 EUC Report re Council Action August 8, 2022 Items below recommended by EUC July 18; Council approved on date indicated in parenthesis. 2. (7/28) Authorize negotiation and execution of a contract with Butler & Land Technologies, LLC to provide online substation battery monitoring systems, for a term of 5 years in an amount not to exceed $1,000,000. 3. (7/28) Authorize an amendment to an existing contract with Mitsubishi Electric Power Products Inc D/B/A Mitsubishi Electric Power Products for continued gas-insulated switchgear and related services to increase the amount by $850,000, for a revised total contract amount not to exceed $7,650,000. 4. (7/28) Authorize negotiation and execution of a contract with Techline Inc to provide remote streetlight monitoring, for a term of 5 years in an amount not to exceed $3,800,000. 5. (7/28) Authorize negotiation and execution of a multi-term cooperative contract with SHI- GOVERNMENT SOLUTIONS INC, to provide Tableau business intelligence and analytics software, for up to three years for a total contract amount not to exceed $1,400,000. 6. (7/28) Authorize negotiation and execution of a contract with Able Moving LLC D/B/A Able Machinery Movers LLC to provide relocation services of industrial electrical inventory, in an amount not to exceed $550,000. 7. (7/28) Authorize negotiation and execution of a contract with Open Systems International, Inc. for the upgrade of Austin Energy’s Generation Management System, for a term of one year in an amount not to exceed $334,000. 8. (7/28) Authorize negotiation and execution of a multi-term cooperative contract with Carahsoft Technology Corp to provide Salesforce subscription, software, maintenance, and support services for up to three years for a total contract amount not to exceed $1,224,000. 9. (7/28) Authorize award of a contract with GC3 Specialty Chemicals Inc to provide 19% aqueous ammonia, for Sand Hill Energy Center, for a term of five years in an amount not to exceed $1,350,000. 10. (7/28) Authorize negotiation and execution of a multi-term cooperative contract with Executive Information Systems LLC to provide business analytics software platform support and maintenance to for up to three years for a total contract amount not to exceed $280,000. 11. (7/28) Authorize negotiation and execution of a multi-term cooperative contract with Insight Public Sector, to provide Information Technology infrastructure management products and services, for up to three years for a total contract amount not to exceed $660,000. 12. (7/28) Authorize award of a contract with KBS Electrical …
Posting Language ..Title Conduct a public hearing and consider proposed rate and fee changes for Austin Energy as part of the Fiscal Year 2022-2023 proposed budget. Item 2 ..De Lead Department Austin Energy Fiscal Note This item has no fiscal impact. Prior Council Action: August 2, 2022- Austin Energy public hearing was set. For More Information: Amy Everhart, Director, Local Governmental Relations, 512-322-6087; John Davis, Director, AE Finance, 512-505-3724 Council Committee, Boards and Commission Action: August 8, 2022- To be reviewed by the Electric Utility Commission. Additional Backup Information: This action requests City Council to conduct a public hearing to receive public comments and consider the proposed changes to rates and fees included in Austin Energy’s Fiscal Year 2022-2023 proposed budget. Council is scheduled to adopt the City Budget on August 17, 18, and 19, 2022. The City Code in Section 15-9-3 specifically requires a public hearing prior to the City Council approving any changes in electric, water, wastewater, and garbage collection rates. ..Strategic Outcome(s) Strategic Outcome(s): Government That Works for All. Item 3 Posting Language ..Title Authorize an amendment to a contract with Altec Industrial Inc. to provide customized utility vehicles, to increase the amount by $3,000,000 for a revised total contract amount not to exceed $33,500,000. (Note: This contract was awarded in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this contract, there were no subcontracting opportunities; therefore, no subcontracting goals were established). ..Body Lead Department Financial Services Department. Client Department(s) Austin Energy. Purchasing Language: Contract Amendment. Fiscal Note Funding is available in the Fiscal Year 2021-2022 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Prior Council Action: August 3, 2017 – Council approved the original contract, item 47, on an 11-0 vote. September 17, 2020 - Council approved an amendment, item 43, on an 11-0 vote. For More Information: Inquiries should be directed to Melita Harden, at 512-322-6149 or Melita.Harden@austintexas.gov. Council Committee, Boards and Commission Action: August 8, 2022 – To be reviewed by the Electric Utility Commission. Additional Backup Information: The proposed amendment will provide additional funding required for the continued lease payments on Phases I and II of the customized utility vehicles currently in use by Austin Energy. The extension of these phases is required due to production shortages and delays in …
ELECTRIC UTILITY COMMISSION RECOMMENDATION 20220808-002 August 8, 2022 Proposed Fiscal Year 2022-23 Austin Energy Budget Date: Subject: Motioned By: Commissioner Chapman Recommendation The Electric Utility Commission endorses the proposed Fiscal Year 2022-23 Austin Energy budget with the following modifications: Description of Recommendation to Council Seconded By: Commissioner Jonker • The EUC wants to make it clear that in endorsing the Austin Energy FY 2023 budget, we are not endorsing changes related to the proposed base rate increase introduced by Austin Energy on April 18th. • Additional costs related to the Fayette Coal Plant as laid out in the budget should be carefully scrutinized by city council given the stated goal of getting out of coal by the end of the year. • City Council should authorize funding in FY 2023 for an update to the 2015 Decommissioning study to determine if the budgetary set-aside of $8 million dollars per year to the non-nuclear decommissioning fund is the appropriate amount. • With nearly half of Austin’s population living in rental housing, we recommend the Council review current efforts by Austin Energy to make improvements to energy efficiency programs and ensure equity in access to efficiency programs. • Funding for direct install weatherization programs and multi-family programs have remained stagnant in FY 2023 as proposed. The EUC recommends that Council work with Austin Energy to increase the budgets of multi-family and home weatherization programs proportionally to the overall increase in the Customer Energy Solutions budget. In order to assess community concerns with potential groundwater contamination in the area of the coal plant, City Council should authorize up to $100,000 in additional groundwater testing for a third-party to conduct focused testing of groundwater and water wells in the immediate area. Chair Hopkins, Vice Chair Tuttle, Commissioner Chapman, Commissioner Ferchill, Commissioner Hadden, Commissioner Jonker, Commissioner Reed, Commissioner Trostle • Vote For: Against: None Abstain: None 1 of 2 Absent: Commissioner Bowen, Commissioner Funkhauser Attest: Robin Otto, Staff Liaison 2 of 2
SPECIAL CALLED MEETING OF THE ELECTRIC UTILITY COMMISSION JULY 18, 2022 6:00 PM AUSTIN ENERGY HEADQUARTERS/SHUDDE FATH CONFERENCE ROOM 4815 MUELLER BLVD AUSTIN, TEXAS Some members of the Electric Utility Commission maybe participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live Public comment will be allowed in-person or remotely by telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. To register contact Robin Otto, at Robin.Otto@austinenergy.com or via phone at 512-322-6254. AGENDA Members: Marty Hopkins, Chair Dave Tuttle, Vice Chair Marshall Bowen Randy Chapman Cary Ferchill Erik Funkhouser Karen Hadden Makenna Jonker Cyrus Reed Kay Trostle Vacant CALL MEETING TO ORDER PUBLIC COMMUNICATION: GENERAL The first 5 speakers signed up prior to the meeting being called to order will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approve the minutes of the Electric Utility Commission Regular meetings on May 9, 2022, and June 13, 2022. STAFF BRIEFINGS & REPORTS 2. Staff briefing regarding an update on the Austin Energy Resiliency as a Service (RaaS) Program Development by Erika Bierschbach, Vice President of Market Operations & Resource Planning. DISCUSSION AND POSSIBLE ACTION ON RECOMMENDATIONS 3. Recommend approval to authorize negotiation and execution of a contract with Butler & Land Technologies, LLC to provide online substation battery monitoring systems, for a term of 5 years in an amount not to exceed $1,000,000. 4. Recommend approval to authorize an amendment to an existing contract with Mitsubishi Electric Power Products Inc D/B/A Mitsubishi Electric Power Products for continued gas- insulated switchgear and related services to increase the amount by $850,000, for a revised total contract amount not to exceed $7,650,000. 5. Recommend approval to authorize negotiation and execution of a contract with Techline Inc to provide remote streetlight monitoring, for a term of 5 years in an amount not to exceed $3,800,000. 6. Recommend approval to authorize negotiation and execution of a multi-term cooperative contract with SHI-GOVERNMENT SOLUTIONS INC, to provide Tableau business intelligence and analytics software, for up to three years for a total contract amount not to exceed $1,400,000. 7. Recommend approval to authorize negotiation and execution of a contract with Able …
Item 3 Posting Language ..Title Authorize negotiation and execution of a contract with Butler & Land Technologies, LLC to provide online substation battery monitoring systems, for a term of five years in an amount not to exceed $1,000,000. (Note: Sole source contracts are exempt from the City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established). ..Body Lead Department Financial Services Department. Client Department(s) Austin Energy. Purchasing Language: Sole Source. Prior Council Action: Fiscal Note Funding in the amount of $33,333 is available in the Fiscal Year 2021-2022 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. For More Information: Inquiries should be directed to DeJuan Brown, at 512-322-6472 or DeJuan.Brown@austintexas.gov. Council Committee, Boards and Commission Action: July 11, 2022 – To be reviewed by the Electric Utility Commission. Additional Backup Information: The contract will provide installation of battery monitors, online battery monitoring, and training for Austin Energy personnel on safe and effective monitoring practices. Austin Energy has standardized on the Alber battery monitoring system for its utility bulk power applications. This system is compatible with Austin Energy’s Supervisory Control and Data Acquisition system, network topology and is also compliant with National Electric Reliability Corporation (NERC) standards. This is a sole source contract as Butler & Land Technologies, LLC is the sole distributor of Alber products. This contract will replace the current contract that expires August 28, 2022. Without this contract, Austin Energy will face compliance issues with the NERC standard, resulting in substantial fines and penalties. ..Strategic Outcome(s) Strategic Outcome(s): Government that Works for All. Item 4 Posting Language ..Title Authorize an amendment to a contract with Mitsubishi Electric Power Products Inc. d/b/a Mitsubishi Electric Power Products for continued gas-insulated switchgear and related services, to increase the amount by $850,000, for a revised total contract amount not to exceed $7,650,000. (Note: This contract was reviewed for subcontracting opportunities in accordance with City Code Chapter 2- 9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods and services required for this contract, there were no subcontracting opportunities; therefore, no subcontracting goals were established). ..Body Lead Department Financial Services Department. Client Department(s) Austin Energy. Purchasing Language: Contract Amendment. Fiscal Note Funding in the amount of $850,000 is available in the Capital Budget of Austin Energy. Prior Council Action: February …
ELECTRIC UTILITY COMMISSION SPECIAL CALLED MEETING MINUTES MONDAY, JULY 18, 2022 The Electric Utility Commission convened in a Special Called meeting on Monday, July 18, 2022, at 4815 Mueller Blvd in Austin, Texas. Chair Hopkins called the Electric Utility Commission Meeting to order at 6:05 p.m. Board Members/Commissioners in Attendance: Marty Hopkins, Chair; Marshall Bowen, Randy Chapman; Makenna Jonker; Cyrus Reed; Kay Trostle Board Members/Commissioners in Attendance Remotely: Dave Tuttle, Vice Chair; Cary Ferchill; Karen Hadden PUBLIC COMMUNICATION: GENERAL There were no speakers. APPROVAL OF MINUTES 1. Approve the minutes of the ELECTRIC UTILITY COMMISSION REGULAR MEETINGS on May 9, 2022 and June 13, 2022. The minutes from the meeting of 05/09/2022 were approved on Commissioner Trostle’s motion, Commissioner Chapman’s second on a 9-0 vote with Commissioner Funkhauser absent and one vacancy. The minutes from the meeting of 06/13/2022 were approved as amended on Commissioner Trostle’s motion, Commissioner Chapman’s second on a 9-0 vote with Commissioner Funkhauser absent and one vacancy. The amendments were: (Commissioner Jonker abstained from Item 7b.) STAFF BRIEFINGS 2. Staff briefing regarding an update on the Austin Energy Resiliency as a Service (RaaS) Program Development by Erika Bierschbach, Vice President of Market Operations & Resource Planning. The presentation was made by Erika Bierschbach, Vice President of Market Operations & Resource Planning. 1 DISCUSSION AND POSSIBLE ACTION ON RECOMMENDATIONS The motion to approve recommendations 3-9 and 11-16 was approved on Commissioner Ferchill’s motion, Commissioner Trostle’s second on a (9-0) vote with Commissioner Funkahuser absent and one vacancy. The motion to approve recommendation 10 was approved on Commissioner Reed’s motion, Commissioner Jonker’s second on a (7-0-1) vote with Commissioner Hadden abstaining, Commissioner Chapman off the dais, Commissioner Funkahuser absent and one vacancy. 3. Recommend approval to authorize negotiation and execution of a contract with Butler & Land Technologies, LLC to provide online substation battery monitoring systems, for a term of 5 years in an amount not to exceed $1,000,000. 4. Recommend approval to authorize an amendment to an existing contract with Mitsubishi Electric Power Products Inc D/B/A Mitsubishi Electric Power Products for continued gas- insulated switchgear and related services to increase the amount by $850,000, for a revised total contract amount not to exceed $7,650,000. 5. Recommend approval to authorize negotiation and execution of a contract with Techline Inc to provide remote streetlight monitoring, for a term of 5 years in an amount not to exceed $3,800,000. 6. …
Electric Utility Commission June 13, 2022 6:00 PM Austin Energy Headquarters; 1st Floor; Shudde Fath Conference Room 4815 Mueller Blvd, Austin TX 78723 Some members of the Electric Utility Commission maybe participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live Public comment will be allowed in-person or remotely by telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. To register contact Natasha Goodwin at Natasha.Goodwin@austinenergy.com or 512-322-6505. AGENDA Members: Marty Hopkins, Chair (Vela) Dave Tuttle, Vice Chair (Alter) Marshall Bowen (Kelly) Randy Chapman (Pool) Cary Ferchill (Mayor) Erik Funkhouser (Fuentes) Karen Hadden (Kitchen) Makenna Jonker (Harper-Madison) Cyrus Reed (Tovo) Kay Trostle (Ellis) Vacant (Renteria) For more information, please visit: www.austintexas.gov/euc CALL MEETING TO ORDER PUBLIC COMMUNICATION: GENERAL Speaker must be present and will be allowed up to three minutes to provide their comments. APPROVAL OF MINUTES 1. Approve minutes of the May 9, 2022 meeting. NEW BUSINESS – CONSENT ( ) = Target Council Meeting Date; [ ] = RCA Type 2. (7/28) [AE- Tract 1] Approve a resolution authorizing the filing of eminent domain proceedings and payment to acquire the property interest for the Circuit 811 Transmission Electric Line upgrade project from Justin Lane Substation to McNeil Lane Substation for the public use of providing reliable, safe electricity service, which require acquisition of real property rights consisting of an Electric Transmission and Distribution Easement consisting of approximately 0.028 of an acre (1,233 square feet), and a Temporary Construction Easement consisting of approximately 0.187 of an acre (8,131 sq.ft) being a portion of Lots 10 through 16, Block A, North Gate Addition, a subdivision in Travis County, Texas, according to the plat recorded in Plat Cabinet 3, Page 196, Plat Records Travis County, Texas and being a part of that called 0.555 acres, which is part of the said lots 10 through 16, Block A, of the said subdivision, as described to R&K Investments, A Texas General Partnership in that certain Warranty Deed with Vendor’s Lien as recorded in Volume 12132, page 2123, Real Property Records of Travis County Texas for the Austin Energy Transmission Circuit 811 JL-MC 138kV upgrade project, currently appraised at $98,410 subject to an increase in value based on updated …
Austin Electric Utility Commission Budget and Audit Workgroup Purpose: To review Austin energy financial documents including budgets, expenditures, audits, and to develop recommendations to the EUC and City Council. Meeting Schedule: The workgroup will establish meeting times in conjunction with scheduled meetings of the Electric Utility Commission Discussion Items and Recommendations: June 2022 1. To ensure that City Council receives a broad cross-section of input from residential customers, Austin Energy should conduct a customer poll prior to the EUC and City Council review of rate changes proposed by the Independent Hearing Officer. 2. Recommend that AE rate review Include consideration of the underlying rationale for the budget deficit. The rate review should include an examination of expenses associated with system growth and the proper assignment of those expenses. 3. The EUC should receive a presentation from AE and have an opportunity to provide input and a recommendation to City Council on several proposed tariffs that are not being fully considered as part of the rate review, including the proposed EES tariff, budget and make-up of the programs related to consumer energy solutions, including residential and commercial solar, demand response and energy efficiency programs, the Community Solar Assessment tariff, and the Green Choice tariff. EUC has a role in ensuring that the EES and Community Solar Assessment and Green Choice tariff and resulting budget and programs support the demand reduction, energy efficiency and solar and renewable goals approved in the 2030 Resource Plan. 4. That the EUC and City Council should timely receive AE recommendations on residential customer equity programs to ensure that funding is available to maintain low-income discounts, fee waivers, and for low-income weatherization. Unspent funds collected for weatherization assistance should be budgeted and spent during the 2022-2023 budget cycle. 5. That EUC 2022 Agendas include regular updates from the Independent Consumer Advocate.
Item 2 Posting Language ..Title Approve a resolution authorizing the filing of eminent domain proceedings and payment to acquire the property interest for the Circuit 811 Transmission Electric Line upgrade project from Justin Lane Substation to McNeil Lane Substation for the public use of providing reliable, safe electricity service, which require acquisition of real property rights consisting of an Electric Transmission and Distribution Easement consisting of approximately 0.028 of an acre (1,233 square feet), and a Temporary Construction Easement consisting of approximately 0.187 of an acre (8,131 sq.ft) being a portion of Lots 10 through 16, Block A, North Gate Addition, a subdivision in Travis County, Texas, according to the plat recorded in Plat Cabinet 3, Page 196, Plat Records Travis County, Texas and being a part of that called 0.555 acres, which is part of the said lots 10 through 16, Block A, of the said subdivision, as described to R&K Investments, A Texas General Partnership in that certain Warranty Deed with Vendor’s Lien as recorded in Volume 12132, page 2123, Real Property Records of Travis County Texas for the Austin Energy Transmission Circuit 811 JL-MC 138kV upgrade project, currently appraised at $98,410 subject to an increase in value based on updated appraisals or a Special Commissioner’s award. The owner of the needed property is R&K Investments, A Texas General Partnership. The property is located at 7544 N. Lamar Blvd, Austin, Texas 78752. The general route of the project is along the east side of North Lamar from HWY 183 to the McNeil Substation. Fiscal Note Funding in the amount of $98,410 is available in the Fiscal Year 2022-2023 Capital Budget of Austin Energy. ..De Lead Department Austin Energy Prior Council Action: For More Information: Thomas Pierpoint, VP Electric Service Delivery, (512) 972-9507; Pamela England, Manager, Public Involvement & Real Estate Services, (512) 322-6442. Council Committee, Boards and Commission Action: To be reviewed by the Electric Utility Commission on June 13, 2022. Additional Backup Information: The project includes upgrade of the 4.0 mile transmission line with bundled 795 ACSS Drake conductor rated for 3000 amps, and to reinsulate the line and make-ready for ultimate operation at 138kV. The project will provide redundancy and increase reliability. The downtown service area could be seriously jeopardized if one of Austin Energy’s four autotransformers fails and is unavailable for an extended period of time while a replacement unit is being secured. In that …
BOARD/COMMISSION RECOMMENDATION Electric Utility Commission Recommendation No. 20220613-07a Budget & Audit Workgroup June 13, 2022 Budget & Audit Workgroup Date: Subject: Motioned: Kay Trostle Seconded: Makenna Jonker Recommendation: To ensure the Independent Hearing Examiner and the City Council are able to consider the broad cross section of input from residential customer forms received by Austin Energy, the Electric Utility Commission recommends that Austin Energy present to the Independent Hearing Examiner as part of the formal hearing process, all feedback forms received. Vote: For: Chair Marty Hopkins, Vice Chair Dave Tuttle, Commissioners Marshall Bowen, Makenna Jonker, Cyrus Reed, Cary Ferchill, and Kay Trostle 7-0 Against: None Abstentions: Commissioner Randy Chapman Absences: Commissioners Funkhauser and Hadden Vacancies: One Attest: Robin Otto, Staff Liaison
BOARD/COMMISSION RECOMMENDATION Electric Utility Commission Recommendation No. 20220613-07b Budget & Audit Workgroup June 13, 2022 Budget & Audit Workgroup Date: Subject: Motioned: Marshall Bowen Seconded: Chair Marty Hopkins Recommendation: City Council should review the contribution in aid of construction policy and Austin Energy should present a presentation to the Electric Utility Commission regarding the contribution in aid of construction policy for the Electric Utility Commission’s consideration. Vote: For: Chair Marty Hopkins, Vice Chair Dave Tuttle, Commissioners Marshall 6-0 Bowen, Cyrus Reed, Cary Ferchill, and Kay Trostle Against: None Abstentions: Commissioners Randy Chapman and Makenna Jonker Absences: Commissioners Funkhauser and Hadden Vacancies: One Attest: Robin Otto, Staff Liaison
ELECTRIC UTILITY COMMISSION MEETING MINUTES Monday, June 13, 2022 The Electric Utility Commission convened a hybrid meeting on Monday, June 13, 2022 in accordance with social distancing protocols necessitated by the COVID 19 pandemic. Commissioners in Attendance (In-person): Marty Hopkins, Chair (District 4), Marshall Bowen (District 6); Randy Chapman (District 7); Makenna Jonker (District 1); Cyrus Reed (District 9) Commissioners in Attendance (Virtual): Cary Ferchill (Mayor); Kay Trostle (District 8), Dave Tuttle, Vice Chair (District 10) Commissioners Absent: Erik Funkhauser (District 2), Karen Hadden (District 5), CALL TO ORDER – Chair Hopkins called the meeting to order at 6:07 p.m. CITIZEN COMMUNICATION: Dale Bulla - spoke on various topics such as storage, electrification, curbside charging, and solar on rooftops. APPROVAL OF MINUTES 1. Approve minutes of the May 9, 2022 Regular Meeting of the Electric Utility Commission. There was a change requested and they will be taken up at the July meeting for action. NEW BUSINESS – CONSENT ( ) = Target Council Meeting Date; [ ] = RCA Type 2. Motion (Chapman) to recommend Items 2-5; seconded (Reed); passed on a vote of 8-0, with Commissioners Funkhauser and Hadden absent. (7/28) [AE- Tract 1] Approve a resolution authorizing the filing of eminent domain proceedings and payment to acquire the property interest for the Circuit 811 Transmission Electric Line upgrade project from Justin Lane Substation to McNeil Lane Substation for the public use of providing reliable, safe electricity service, which require acquisition of real property rights consisting of an Electric Transmission and Distribution Easement consisting of approximately 0.028 of an acre (1,233 square feet), and a Temporary Construction Easement consisting of approximately 0.187 of an acre (8,131 sq.ft) being a portion of Lots 10 through 16, Block A, North Gate Addition, a subdivision in Travis County, Texas, according to the plat recorded in Plat Cabinet 3, Page 196, Plat Records Travis County, Texas and being a part of that called 0.555 acres, which is part of the said lots 10 through 16, Block A, of the said subdivision, as described to R&K Investments, A Texas General Partnership in that certain Warranty Deed with Vendor’s Lien as recorded in Volume 12132, page 2123, Real Property Records of Travis County Texas for the Austin Energy Transmission Circuit 811 JL-MC 138kV upgrade project, currently appraised at $98,410 subject to an increase in value based on updated appraisals or a Special Commissioner’s award. The …
