MEETING OF THE ELECTRIC UTILITY COMMISSION September 8, 2025 6:00 PM AUSTIN ENERGY HEADQUARTERS/SHUDDE FATH CONFERENCE ROOM 4815 MUELLER BLVD AUSTIN, TEXAS Some members of the Electric Utility Commission maybe participating by videoconference. Public comment will be allowed in-person or remotely by telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. To register contact Nici Huff, at Nici.Huff@AustinEnergy.com or via phone at 512-972-8621. AGENDA Cesar Benavides Jonathon Blackburn Al Braden Chris Gillett Chris Kirksey Cyrus Reed Joshua Rhodes Members: Dave Tuttle, Chair Kaiba White, Vice Chair Raul Alvarez Lauren Bellomy CALL MEETING TO ORDER PUBLIC COMMUNICATION: GENERAL The first 5 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approve the minutes of the Electric Utility Commission Regular Called Meeting on August 11, 2025. DISCUSSION AND ACTION ITEMS 2. Recommend approval authorizing a contract for the continued maintenance, support, and upgrade of the Integrated Tools for Operations Application for Austin Energy with Daniel L Sun Inc. d/b/a Sun-Net Inc., for an initial term of three years with up to two one-year extension options in an amount not to exceed $1,400,000. Funding: $112,326 is available in the Operating Budget of Austin Energy, funding for the remaining contract term is contingent upon available funding in future budgets. 3. Recommend approval authorizing a contract for continued manual meter reading services for electric and water utility meters for Austin Energy and Austin Water with Bermex, Inc., to increase the amount by $5,200,000 and to extend the term by two years for a revised total contract amount not to exceed $38,127,110. Funding: $2,475,787 is available in the Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. 4. Recommend approval authorizing a contract for a district energy and cooling billing solution for Austin Energy with RE/SPEC Inc., for an initial term of one year with up to four one-year extension options in an amount not to exceed $985,000. Funding: $300,000 is available in the Capital Budget of Austin Energy, $171,000 is available in the Operating Budget of Austin …
RCA Agenda Item - Acquisition – CapExCentral Tract 5 Requested Council Date: 09/25/2025 Deadline for Requested Council Date: 08/26/2025 District: 3 Posting Language Authorize negotiation and execution of all documents and instruments necessary or desirable to acquire approximately a 0.0179 acre (780 square feet) of permanent electric transmission and distribution easement generally located out of 50 Waller Street, Austin, Travis County, Texas 78702, out of Outlot 55, Division “O”, City of Austin, Travis County, Texas, being a portion of Lot 17, Block 2, Elm Grove, a subdivision of record in Book 2, Page 241, Plat Records, Travis County, Texas, said Lot 17 and the south 30 feet of Lot 16, Block 2, in said Elm Grove subdivision conveyed to Lila Holdings, LLC by General Warranty Deed dated January 20, 2023, as recorded in Document No. 2023011921, Official Public Records, Travis County, Texas for a total amount not to exceed $91,702 including closing costs. Funding: $91,702 is available in the Capital Budget of Austin Energy. Lead Department Financial Services Department Fiscal Note Funding is available in the Capital Budget of Austin Energy. Prior Council Action – N/A For More Information Brandon Williamson, Financial Services Department, 512-974-5666; Michael Gates, Financial Services Department, 512-974-5639; Amy Everhart, Austin Energy, Director, Local Government Issues 512-322- 6087; David Tomczyszyn, Austin Energy, VP Electric Systems Engineering and Technical Services, 512-322- 6821 Council Committee, Boards and Commission Action September 8, 2025: To be reviewed by the Electric Utility Commission Additional Backup Information This proposed acquisition is required to relocate various structures along the existing Circuit 1015 to accommodate the Texas Department of Transportation’s expansion of Interstate Highway 35 (I-35) as part of its I-35 Capital Express program. The I-35 Capital Express Lady Bird Lake project runs along I-35 from Holly Street to SH71/ Ben White Blvd. An independent, third-party appraisal was procured to establish the fair-market valuation of the proposed acquisition. The appraisal supports the purchase price of $90,299. The amount of the purchase price plus closing costs is not to exceed $91,702. The State of Texas will reimburse the City for the cost to acquire these property rights, pursuant to both the Standard Utility Agreement executed between the parties regarding the relocation of Circuit 1015 and the Settlement Agreement in Case No. C-1-PB-24-001200 in Travis County Probate Court No. 1, concerning the State’s condemnation of the City’s property at 1007 Lambie Street. Page 1 of 1 Item …
Posting Language ..Title Authorize execution of all documents and agreements necessary for a water utility service contract with Manville Water for the property located at 14910 Cameron Road, Austin, TX 78660. Funding: This item has no fiscal impact. ..De Lead Department Austin Energy Fiscal Note This item has no fiscal impact. Prior Council Action: For More Information: Amy Everhart, Director, Local Government Issues, 512-322-6087; Robin Cappello, Director, AE Corporate Support Services 702-496-3171; Andrew Moore, Strategic Facilities Project Manager, 512-974-7604. Council Committee, Boards and Commission Action: September 8, 2025- To be reviewed by the Electric Utility Commission. Additional Backup Information: This item will authorize the execution of a water utility service contract with Manville Water for service to the Austin Energy Cameron Warehouse. The City of Austin entered into a purchase and sale agreement with Trammel Crow Company for the land, building, tenant improvements and furniture, fixtures and equipment. The project is complete, and the purchase has been executed, the existing Manville Water service needs to be transferred to Austin Energy. The purchase of the property was completed in May 2025 and is scheduled to be operational in August 2025. The facility is a critical infrastructure investment designed to enhance the operational efficiency, resiliency, and service capabilities of Austin Energy. This 155,000-square-foot facility, with the potential for future expansion to 175,000 square feet, will serve as a central hub for transmission, substation, and distribution warehousing, smart metering testing, electrical relay laboratory operations, and an Austin 311 backup call center. Strategically located to consolidate multiple existing storage locations, the facility will reduce drive times, streamline inventory management, and improve supply chain efficiency. The project prioritizes sustainability, featuring rainwater collection adaptability, solar panel readiness, and a well-being-focused design that enhances employee safety and operational conditions. This facility represents a long-term commitment to supporting the City’s growing energy needs while advancing operational reliability and emergency response capabilities. Item 11
CITY OF AUSTIN RECOMMENDATION FOR COUNCIL ACTION CONTRACTOR: H2I GROUP, INC SUBJECT: Authorize a contract for the purchase and installation of laboratory hoods for Austin Energy with H2I Group, Inc. in an amount not to exceed $150,000. Funding: $150,000 is available in the Operating Budget of Austin Energy. LEAD DEPARTMENT: Financial Services Department CLIENT DEPARTMENT: Austin Energy FISCAL NOTE: $150,000 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Energy. PURCHASING: Multiple cooperative purchase programs were reviewed for these goods and services. The Financial Services Department and Austin Energy have determined this contractor best meets the needs of Austin Energy to provide these goods and services required for the City. MBE/WBE: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the goods and services required for this solicitation, there were exempt from MBE/WBE Procurement Program, therefore, no subcontracting goals were established. PRIOR COUNCIL ACTION: FOR MORE INFORMATION CONTACT: Direct questions regarding this Recommendation for Council Action to the Financial Services Department – Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. BOARD AND COMMISSION ACTION: September 8, 2025 - To be reviewed by the Electric Utility Commission ADDITIONAL BACKUP INFORMATION (RCA BODY) This contract is for the purchase and installation of two 4’ Protector XL Benchtop Hoods and a 4’ Protector Premier Benchtop Hood. Laboratory hoods exhaust toxic chemicals from the work area. Chemists often use solvents, acids, and other toxic chemicals when processing samples for analysis and this work is carried out inside a hood that is designed to exhaust these chemicals away from the analyst. Sourcewell is a Minnesota services cooperative purchasing association recognized under Texas procurement statutes. Cooperative associations, themselves or using a lead government, competitively solicit and award contracts that are eligible for use by other qualified state and local governments. Due to their substantial volumes, larger than any one government could achieve independently, cooperative contracts routinely include superior terms, conditions, and pricing. Use of cooperative contracts also results in lower administrative costs and time savings. The laboratory’s current hoods are more than 20 years old and have reached the end of service life. Properly functioning exhaust hoods are critical to the safety of all laboratory employees. The laboratory’s hoods are no longer serviceable and must be replaced. Failure to replace these hoods could result in a safety issue or temporary shutdown of critical …
Posting Language ..Title Authorize a contract for the continued maintenance, support, and upgrade of the Integrated Tools for Operations Application for Austin Energy with Daniel L Sun Inc. d/b/a Sun-Net Inc., for an initial term of three years with up to two one-year extension options in an amount not to exceed $1,400,000. Funding: $112,326 is available in the Operating Budget of Austin Energy, funding for the remaining contract term is contingent upon available funding in future budgets. ..Body Lead Department Financial Services Department. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $112,326 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Energy, funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Sole Source. MBE/WBE: Sole source contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Council Committee, Boards and Commission Action: September 8, 2025- To be reviewed by the Electric Utility Commission. Additional Backup Information: This contract is to provide Austin Energy with continued maintenance and support of the Integrated Tools for Operations Application (iTOA). This solution is used by various departments within Austin Energy to schedule distribution and transmission outages with the Electric Reliability Council of Texas, coordinate outages with other utilities, support crew safety, and for compliance reporting. The contract will also include a software upgrade to maintain the solution’s effectiveness and to deliver improved functionality to Austin Energy users. iTOA is compliant with the North American Electric Reliability Council - Transmission Availability Data System, Phase-I requirement and fulfills compliance with the protocols of the Texas Nodal Market. The recommended contractor is the current provider for these services. The iTOA product is solely manufactured by Daniel L Sun Inc. d/b/a Sun-Net Inc. and requires maintenance to be solely supplied by the contractor. Without this contract, Austin Energy would be unable to maintain the iTOA subscription responsible for crew safety and would be unable to implement the iTOA upgrade, resulting in software performance issues. Item 2 Contract Details: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Total Length of Term 3 years 1 year 1 year 5 years Contract Authorization $750,500 $496,000 $153,500 $1,400,000 Note: Contract authorization amounts are …
Posting Language ..Title Authorize an amendment to a contract for continued manual meter reading services for electric and water utility meters for Austin Energy and Austin Water with Bermex, Inc., to increase the amount by $5,200,000 and to extend the term by two years for a revised total contract amount not to exceed $38,127,110. Funding: $2,475,787 is available in the Operating Budget of Austin Energy, funding for the remaining contract term is contingent upon available funding in future budgets. ..Body Lead Department Financial Services Department. Client Department(s) Austin Energy, Austin Water. Fiscal Note Funding in the amount of $2,475,787 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Energy, funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Contract Amendment. MBE/WBE: This contract was previously awarded in accordance with the City Code Chapter 2-9C (Minority-Owned and WomenOwned Business Enterprise Procurement Program). For the services required for this contract, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Prior Council Action: May 4, 2017 - Council approved a contract for manual meter reading services for electric and water utility meters with Bermex, Inc. March 24, 2022 - Council approved an amendment for continued manual meter reading services for electric and water utility meters with Bermex, Inc. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Council Committee, Boards and Commission Action: September 8, 2025 - To be reviewed by the Electric Utility Commission. Additional Backup Information: This contract amendment will provide Austin Energy (AE) and Austin Water (AW) with critical continued manual meter reading services and photo capture for water and electric utility meters for timely customer billing. The scope of services includes all necessary software, hardware, labor, vehicles, and related equipment. Under this contract, the contractor also provides essential meter-related activities, such as delivering collection notices and working a subset of field activities for AW. AW’s portion of meter reading costs are recovered through AE’s Utility Billing System Support allocation. Both utilities utilize Advanced Metering Infrastructure (AMI) as its standard metered service; however, some meters require manual meter reads due to customer-elected opt-outs or remaining conversions to AMI. Item 3 Additionally, this contract has a dependency on the Customer Care & Billing System and supporting systems, which are in the midst of an 18 to …
Posting Language ..Title Authorize a contract for a district energy and cooling billing solution for Austin Energy with RE/SPEC Inc., for an initial term of one year with up to four one-year extension options in an amount not to exceed $985,000. Funding: $300,000 is available in the Capital Budget of Austin Energy, $171,000 is available in the Operating Budget of Austin Energy, funding for the remaining contract term is contingent upon available funding in future budgets. ..Body Lead Department Financial Services Department. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $300,000 is available in the Capital Budget of Austin Energy. Funding in the amount of $171,000 available in the Fiscal Year 2025-2026 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Financial Services Department issued a Request for Proposals solicitation RFP 1100 MMH3031 for these services. The solicitation was issued on December 2, 2024, and closed on January 23, 2025. Of the six offers received, the recommended contractor submitted the best evaluated responsive offer. A complete solicitation package, including a log of offers received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=141839 . MBE/WBE: This contract will be awarded in accordance with the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the services required for this solicitation, there were no subcontracting opportunities, therefore, no subcontracting goals were established. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department – Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. Council Committee, Boards and Commission Action: September 8, 2025 – To be reviewed by the Electric Utility Commission. Additional Backup Information: This contract is to provide an automated billing solution for Austin Energy’s district energy and cooling commercial customers. The automated solution will streamline billing, improve accuracy, reduce errors, and enhance the experience for customers and employees by eliminating manual invoice calculations. As the commercial customer base who utilizes this type of energy grows, the current manual process is increasingly Item 4 labor-intensive, resulting in negative impacts to financial accuracy and efficiency. Austin Energy’s district energy and cooling system provides chilled water from district cooling plants to cool multiple buildings through …
Posting Language ..Title Authorize a contract for network protector rebuild and maintenance services for Austin Energy with KBS Electrical Distributors, Inc. for an initial term of two years with up to three one-year extension options in an amount not to exceed $5,000,000. Funding: $83,334 is available in the Operating Budget of Austin Energy, funding for the remaining contract term is contingent upon available funding in future budgets. ..Body Lead Department Financial Services Department. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $83,334 is available in the Fiscal Year 2024-2025 Operating Budget of Austin Energy, funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Financial Services Department issued an Invitation for Bids solicitation IFB 1100 LLM1000 for these goods and services. The solicitation was issued on February 17, 2025, and closed on March 25, 2025. Of the two offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=142102 . MBE/WBE: This contract will be awarded in accordance with the City Code Chapter 2-9B (Minority-Owned and Women- Owned Business Enterprise Procurement Program). For the g services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. Council Committee, Boards and Commission Action: September 8, 2025 - To be reviewed by the Electric Utility Commission. Additional Backup Information: This contract will provide Austin Energy with network protector rebuild services and purchasing of components for Austin Energy’s network. Network protectors are electric protective devices used to maintain a reliable and safe electrical grid by ensuring longevity and performance of equipment, and are essential for managing the City’s power distribution. This contract also allows Austin Energy to rebuild and provide overhauls for electrical components including network protectors, breakers, and relay modules. The recommended contractor is not the current provider for these goods and services. Without this contract, Austin Energy could face operational and safety risks, outages, and the inability to properly maintain critical electrical infrastructure. Item 5 Contract Details: …
Posting Language ..Title Authorize a contract for Veritas-Netbackup data backup products and services including maintenance, training, and support services for Austin Energy with TEQSYS, Inc., for a term of three years in an amount not to exceed $9,470,000. Funding: $3,156,666 is available in the Operating Budget of Austin Energy, funding for the remaining contract term is contingent upon available funding in future budgets. ..Body Lead Department Financial Services Department. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $3,156,666 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Energy, funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Multiple cooperative purchase programs were reviewed for these services. Austin Energy has determined this contractor best meets the needs of the department to provide these services required for the City. MBE/WBE: This contract will be awarded in accordance with the City Code Chapter 2-9B (Minority-Owned and Women- Owned Business Enterprise Procurement Program). For the goods and services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Council Committee, Boards and Commission Action: September 8, 2025 - To be reviewed by the Electric Utility Commission. Additional Backup Information: The contract is to provide Austin Energy with Veritas-Netbackup products and services including maintenance and support for hardware, software, and training. Veritas-Netbackup products and services are utilized throughout Austin Energy to support the recoverability and integrity of corporate data and logs stored on networks. This ensures the data can be backed up and restored in a reliable and efficient manner to meet retention policies for critical data, service level agreements, and North American Electric Reliability Corporation Cyber Infrastructure Protection compliance mandates. The Texas Department of Information Resources is a cooperative purchasing association recognized under Texas procurement statutes. Cooperative associations, themselves or using a lead government, competitively solicit and award contracts that are eligible for use by other qualified state and local governments. Due to their substantial volumes, larger than any one government could achieve independently, cooperative contracts routinely include superior terms, conditions, and pricing. Use of cooperative contracts also results in lower administrative costs and time savings. TEQSYS, Inc. is the current provider of these products and services. Without this contract, Austin Energy would be …
Posting Language ..Title Authorize two contracts for on-site space planning and related services for Austin Energy with Levy Architects, PLLC d/b/a Levy Dykema and Sixthriver Inc. d/b/a Sixthriver, each for an initial term of one year with up to two one-year extension options in amounts not to exceed $862,500, divided between the contractors. Funding: $200,000 is available in the Operating Budget of Austin Energy, funding for the remaining contract term is contingent upon available funding in future budgets . ..Body Lead Department Financial Services Department. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $200,000 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Energy, funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Financial Services Department issued a Request for Proposals solicitation RFP 1100 DPL3005 for these services. The solicitation was issued on March 31, 2025, and closed on April 20, 2025. Of the four offers received, the recommended contractors submitted the best evaluated responsive offers. A complete solicitation package, including a log of offers received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=142122 . MBE/WBE: This contract will be awarded in accordance with the City Code Chapter 2-9B (Minority-Owned and Women- Owned Business Enterprise Procurement Program). For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. However, subcontracting opportunities were identified. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. Council Committee, Boards and Commission Action: September 8, 2025 - To be reviewed by the Electric Utility Commission. Additional Backup Information: These contracts are to provide high-level space planning and design services to support Austin Energy’s dynamic operational needs. The services will assist with planning and implementing office reconfigurations, employee moves, ergonomic improvements, and the development of space utilization strategies across Austin Energy operated facilities. This work supports departmental goals and operational efficiency. The contractors will provide recurring small- and large-scale space planning services ranging from individual workstations to reconfigurations exceeding 100,000 square feet. The recommended contractors are not the Item 7 current providers for these services. An evaluation team with expertise in this area evaluated …
Posting Language ..Title Authorize a contract for switchgears and related parts and services for Austin Energy with Powell Electrical Systems, Inc., for an initial term of one year with up to four one-year extension options in an amount not to exceed $56,900,000. Funding: $4,741,683 is available in the Capital Budget of Austin Energy, funding for the remaining contract term is contingent upon available funding in future budgets. ..Body Lead Department Financial Services Department. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $4,741,683 is available in the Capital Budget of Austin Energy, funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Financial Services Department issued a Request for Proposals solicitation RFP 1100 WDD3033REBID for these goods and services. The solicitation was issued on December 23, 2024, and closed on February 4, 2025. Of the four offers received, the recommended contractor submitted the highest evaluated responsive offer. A complete solicitation package, including a log of offers received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=142085 . MBE/WBE: This contract will be awarded in accordance with the City Code Chapter 2-9B (Minority-Owned and Women- Owned Business Enterprise Procurement Program). For the goods and services required for this solicitation, there were insufficient subcontracting opportunities; therefore, no subcontracting goals were established. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. Council Committee, Boards and Commission Action: September 8, 2025 - To be reviewed by the Electric Utility Commission. Additional Backup Information: This contract is for the purchase of medium-voltage switchgears for Austin Energy substations. These switchgears are connected to substation power transformers and are used to create individual circuits to power downstream equipment. They contain intricate relay-control schemes to protect connected equipment in the event of a fault. The contract will also include on-site emergency services to reduce equipment downtime and outage time. This contract will be used on an as needed basis for capital improvement projects and replacement of units at their end of life. The recommended contractor is the current provider of these goods and services. An evaluation team with expertise in this area evaluated the offers and scored Powell …
Posting Language ..Title Authorize a contract for an advisory subscription service for evaluating retail energy markets for Austin Energy with E Source Companies LLC / Esource for an initial term of three years with up to two one-year extension options in an amount not to exceed $1,900,000. Funding: $380,000 is available in the Operating Budget of Austin Energy, funding for the remaining contract term is contingent upon available funding in future budgets. ..Body Lead Department Financial Services Department. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $380,000 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Energy, funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Sole Source. MBE/WBE: Sole source contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Council Committee, Boards and Commission Action: September 8, 2025 - To be reviewed by the Electric Utility Commission. Additional Backup Information: The contract will provide subscription-based access to proprietary research, benchmarking, advisory services, and data analytics essential for evaluating retail energy markets, customer preferences, and utility performance. Services include the Key Accounts Gap & Priority Survey that measures the satisfaction of large commercial and industrial customers; a 32,000-household proprietary survey that measures the satisfaction of residential customers; and comprehensive databases on demand response, rate cases, and utility benchmarking, which are critical for informed decision-making. These copyrighted tools align directly with Austin Energy’s goals, driving improved performance, customer insights, and operational efficiency. Esource is a vital tool for Austin Energy, providing actionable insights into customer behavior and preferences, enabling the development of targeted campaigns, and supporting the evaluation of new products and services. This is a new contract. Esource is the only provider of unique proprietary tools, such as benchmarking surveys and databases, that are copyrighted and not available elsewhere. These services are critical for the utility’s objectives. Contract Details: Contract Term Initial Term Optional Extension 1 Length of Term 3 years 1 year Contract Authorization $1,140,000 $380,000 Item 9 Optional Extension 2 Total 1 year 5 years $380,000 $1,900,000 Note: Contract Authorization amounts are based on the City’s estimated annual usage.
MEETING OF THE ELECTRIC UTILITY COMMISSION August 11, 2025 6:00 PM AUSTIN ENERGY HEADQUARTERS/SHUDDE FATH CONFERENCE ROOM 4815 MUELLER BLVD AUSTIN, TEXAS Some members of the Electric Utility Commission maybe participating by videoconference. Public comment will be allowed in-person or remotely by telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. To register contact Nici Huff, at Nici.Huff@AustinEnergy.com or via phone at 512-972-8621. AGENDA Cesar Benavides Jonathon Blackburn Al Braden Chris Gillett Chris Kirksey Cyrus Reed Joshua Rhodes Members: Dave Tuttle, Chair Kaiba White, Vice Chair Raul Alvarez Lauren Bellomy CALL MEETING TO ORDER PUBLIC COMMUNICATION: GENERAL The first 5 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approve the minutes of the Electric Utility Commission Special Called Meeting on July 17, 2025. DISCUSSION AND ACTION ITEMS 2. Recommend approval authorizing a contract for vacuum interrupter switches for Austin Energy with Techline Inc., for a term of two years with up to three one-year extension options in an amount not to exceed $10,000,000. Funding: $166,667 is available in the Operating Budget of Austin Energy, funding for the remaining contract term is contingent upon available funding in future budgets. 3. Recommend approval authorizing a contract for manhole covers, boxes, and accessories for Austin Energy with Techline Pipe LP, for an initial term of two years with up to three one-year extension options in an amount not to exceed $1,100,000. Funding: $18,333 is available in the Operating Budget of Austin Energy, funding for the remaining contract term is contingent upon available funding in future budgets. 4. Recommend approval authorizing a contract for an amendment to a contract for continued service of the UPLAN network management and modeling software, support, and subscription services for Austin Energy with LGC Consulting, to increase the amount by $540,000 and to extend the term by two years for a revised total contract amount not to exceed $3,019,667. Funding: $270,000 is available in the Operating Budget of Austin Energy, funding for the remaining contract term is contingent upon available funding in future budgets. 5. Recommend approval authorizing a contract …
Posting Language ..Title Authorize a contract for arc flash study, hazard assessment, and mitigation consulting services for Austin Energy with E-hazard Management, LLC, for an initial term of one year with up to four one-year extension options in an amount not to exceed $3,000,000. Funding: $1,000,000 is available in the Operating Budget of Austin Energy, funding for the remaining contract term is contingent upon available funding in future budgets. ..Body Lead Department Financial Services Department. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $1,000,000 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Energy, funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Financial Services Department issued a Request for Qualifications Statements solicitation RFQS 1100 DCM4005 for these services. The solicitation was issued on December 9, 2024, and closed on February 6, 2025. Of the 26 offers received, the recommended contractor submitted the best evaluated responsive offer. A complete solicitation package, including a log of offers received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=141807 . MBE/WBE: This contract will be awarded in accordance with the City Code Chapter 2-9B (Minority-Owned and Women- Owned Business Enterprise Procurement Program). For the services required for this solicitation, there were no subcontracting opportunities, therefore, no subcontracting goals were established. However, the recommended contractor identified subcontracting opportunities. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. Council Committee, Boards and Commission Action: August 11, 2025 - To be reviewed by the Electric Utility Commission. Additional Backup Information: This contract is for system-wide arc flash studies as well as hazard assessment and mitigation consulting services for Austin Energy’s electrical systems and all physical buildings. An arc flash is a type of electrical explosion that is caused by a fault in an electrical system. The scope of services includes all engineering work necessary to complete the arc flash study, such as short-circuit analysis, equipment evaluation, and coordination studies. Findings from the study will inform the development of a detailed hazard assessment and will guide implementation of hazard mitigation strategies, including safe work practices and policy updates. Item 10 An evaluation team …
Posting Language ..Title Authorize four contracts for temporary technology staffing with Genius Road, LLC d/b/a Genius Road; Internal Data Resources, Inc. d/b/a Idr, Inc. d/b/a Idr;; Tryfacta Inc.; and Workquest, each for a term of one year, and authorize amendments to 25 cooperative contracts for continued temporary technology staffing with Abacus Technical, LLC.; Allied Consultants, Inc.; Amer Technology Inc.; Apex Inc.; Athomtech, Inc.; Bansar Technology; C&T Information Technology Consulting Inc.; COGENT Infotech Corporation; Conquest Consulting LLC; Dynamic Computing Services Corporation; E-Consulting Inc.; EKHP Consulting; Esolvit, Inc.; GB Tech, Inc.; GTS Government Solutions, Inc. d/b/a GTS Technology Solutions; HT Staffing, LLC; Infojini Inc.; Luna Data Solutions, Inc.; National Human Resources Group, Inc.; Neos Consulting Group LLC; Nipun Systems Inc.; Sistema Technologies, Inc.; Soal Technologies, LLC.; Steck Systems, Inc; TEXAS GovLink, Inc. to extend the terms by one year and to increase the combined amounts for all contracts by $18,000,000 for revised total contract amounts for all 29 contracts not to exceed $83,500,000, divided among the contractors. Funding: $18,000,000 is available in the Operating Budget of Austin Energy. ..Body Lead Department Financial Services Department. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $18,000,000 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Energy. Purchasing Language: Contract Amendment. MBE/WBE: This contract was previously awarded in accordance with the City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this procurement, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Prior Council Action: July 28, 2022 - Council approved 31 contracts for technology staff augmentation with 31 contractors. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Council Committee, Boards and Commission Action: August 11, 2025 - To be reviewed by the Electric Utility Commission. Additional Backup Information: Contract amendments with 25 technology staffing firms for one additional year and new one-year contracts with four additional contractors will provide Austin Energy with the continued expertise to augment its permanent workforce. Functions of technology staff through these contracts include project managers to support critical Austin Energy projects through the technology planning and implementation phases, technical training, and technology consulting. These services are needed to allow Austin Energy to bring in Item 11 targeted expertise. Austin Energy’s technology staffing model consists of permanent City staff and temporary …
Posting Language ..Title Authorize issuance of rebates for multifamily and commercial customer energy efficiency measures by Austin Energy during Fiscal Year 2025-26 in the aggregate amounts of $3,830,000 for multifamily programs and $3,375,000 for commercial programs, for a total combined budget amount of $7,205,000. Funding: $7,205,000 is available in the Operating Budget of Austin Energy. ..De Lead Department Austin Energy Fiscal Note Funding in the amount of $7,205,000 is available in the Fiscal Year 2025-2026 Austin Energy Operating Budget. Prior Council Action: September 26, 2024 - Council approved issuance of rebates for commercial and multifamily customer energy efficiency measures during Fiscal Year 2024-2025. For More Information: Amy Everhart, Director, Local Government Relations (512) 322-6087; Richard Génecé, Vice President, Customer Energy Solutions (512) 322-6327 Council Committee, Boards and Commission Action: August 11, 2025 - To be reviewed by the Electric Utility Commission August 19, 2025 - To be reviewed by the Resource Management Commission Additional Backup Information: Austin Energy’s energy efficiency rebate programs provide customer incentives to reduce energy demand and associated costs, benefiting all electric utility customers and the utility. Aggregate authority for the issuance of rebates has been requested and approved in FY2020 thru FY2025. This authorization will allow Austin Energy to continue to issue rebates to multifamily, commercial and small business customers during Fiscal Year 2025-2026 for energy efficiency improvements in accordance with program guidelines and up to a combined amount of $7,205,000. The aggregate rebate approval request reflects our continued commitment to be responsive and flexible to customer needs by reducing the wait time needed to be reimbursed for energy efficiency upgrades. Multifamily customers receive an average of three upgrades per unit (e.g., smart thermostats, lighting, solar screens, HVAC tune-up, etc.), helping to reduce their energy costs. New construction incentives are also available for Multifamily properties pursuing passive building certification. This demonstration program will incentivize four to five affordable housing projects for predesign and post construction milestones. The aggregate approval ensures program continuity by assuring that contractors and property managers/owners will receive rebate funding promptly after work has been completed. Item 12
Posting Language ..Title Authorize issuance of commercial and multifamily solar incentives during Fiscal Year 2025-2026, in an aggregated amount not to exceed $5,300,000 for customer-sited commercial solar installations and $2,000,000 for customer- sited multifamily installations, for a total combined budget amount of $7,300,000 to qualifying solar incentive projects. Funding: $7,300,000 is available in the Fiscal Year 2025-2026 Austin Energy Operating Budget. ..De Lead Department Austin Energy Fiscal Note Funding in the amount of $7,300,000 is available in the Fiscal Year 2025-2026 Austin Energy Operating Budget. Prior Council Action: September 26, 2024 - Council approved issuance of rebates for commercial and multifamily customer energy efficiency measures during Fiscal Year 2024-2025. For More Information: Amy Everhart, Director, Local Government Relations (512) 322-6087; Richard Génecé, Vice President, Customer Energy Solutions (512) 322-6327 Council Committee, Boards and Commission Action: August 11, 2025 - To be reviewed by the Electric Utility Commission August 19, 2025 - To be reviewed by the Resource Management Commission Additional Backup Information: The purpose of the Austin Energy solar incentives is to expand adoption of customer-sited solar. The Performance-Based Incentive (PBI) solar program offers commercial customers payments based on the metered solar production of their approved PV system for the first 5 years of operation. The Austin Energy Solar Capacity-Based Incentive (CBI) Programs support solar installations via a one-time, upfront rebate payment. These programs advance the stated goals of expanding locally-sited solar, carbon reduction, and resiliency. The authorization of aggregate authority for the issuance of solar incentives will allow Austin Energy to continue to issue solar incentives to multifamily, commercial and small business customers during Fiscal Year 2025-2026 (FY2026) for customer-sited solar installations in accordance with program guidelines and up to a combined amount of $7,300,000. This aggregate rebate approval request reflects our continued commitment to be responsive and flexible to customer needs. The process allows Austin Energy to approve projects for construction and avoid the one to two months of delay that would have otherwise occurred while moving through the RCA process. Item 13
