Posting Language ..Title Authorize a contract for an Industrial Control Systems Technology solution to ensure compliance with upcoming North American Electric Reliability Corporation - Critical Infrastructure Protection regulations and audit readiness for Austin Energy with Freeit Data Solutions Inc., for an initial term of one year with up to four 1-year extension options in an amount not to exceed $4,105,000. Funding: $1,300,000 is available in the Capital Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. ..Body Lead Department Austin Financial Services. Client Department(s) Austin Energy. Fiscal Note Funding is available in the Capital Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Procurement Language: Austin Financial Services issued a Request for Proposals solicitation RFP 1100 PAB3020 for these goods and services. The solicitation published on April 28, 2025, and closed on June 12, 2025. Of the eight offers received, the proposal submitted by the recommended contractor represented best value based on the solicitation’s evaluation criteria. A complete solicitation package, including a log of offers received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=142045 . MBE/WBE: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the goods and services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. For More Information: Direct questions regarding this Recommendation for Council Action to Austin Financial Services - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. Council Committee, Boards and Commission Action: October 20, 2025 - To be reviewed by the Electric Utility Commission. Additional Backup Information: This contract is to provide Austin Energy with an Industrial Control Systems Technology solution-including hardware, software, implementation, training, maintenance, and support-to ensure compliance with upcoming North American Electric Reliability Corporation (NERC) Critical Infrastructure Protection regulations and audit readiness. The Industrial Control Systems Technology platform will enable detection and monitoring of Austin Energy’s Item 2 substation technology assets. Key functionalities include vulnerability and threat management, monitoring of NERC Critical Infrastructure Protection network baseline traffic, and integration with technologies that observe and monitor traffic within encapsulated containers. These capabilities are critical to ensuring audit readiness and …
Posting Language ..Title Authorize an amendment to a contract for continued security services for Austin Energy with Universal Protection Service LP/Allied Universal Security Services to increase the amount by $180,045 and to extend the term by two years for a revised total contract amount not to exceed $256,045. Funding: $90,023 is available in the Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. ..Body Lead Department Austin Financial Services. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $90,023 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Procurement Language: Contract Amendment. MBE/WBE: Cooperative Agreements are exempt from the MBE/WBE Procurement Program.; therefore, no subcontracting goals were established. For More Information: Direct questions regarding this Recommendation for Council Action to Austin Financial Services - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Council Committee, Boards and Commission Action: October 20, 2025 - To be reviewed by the Electric Utility Commission. Additional Backup Information: This amendment will allow for continued armed guard services at Austin Energy’s System Control Center (SCC). These services are essential for meeting the North American Electric Reliability Corporation (NERC) Critical Infrastructure Protection standards, which mandate the protection of critical transmission assets from physical threats to ensure grid reliability. Following comprehensive risk assessments, Austin Energy determined that threats at SCC cannot be mitigated through passive barriers or unarmed personnel alone. Armed security is therefore required to ensure operational resilience at this high-risk facility. Additionally, the use of armed guards directly addresses a prior audit finding that identified deficiencies in physical security measures. In accordance with NERC Critical Infrastructure Protection requirements, the contract will supply one armed security guard on duty around the clock at SCC. Given the current global threat environment and increasing risks to electric utility infrastructure, immediate and sustained action is necessary. Item 3 Contract Details: Contract Term Length of Term Contract Authorization Initial Term Proposed Amendment Total 1 year 2 years 3 years $76,000 $76,000 Requested Additional Authorization Revised Total Authorization $180,045 $180,045 $76,000 $180,045 $256,045 Note: Contract Authorization amounts are based on the City’s estimated annual usage.
Posting Language ..Title Authorize a contract for Meter Data Management System support and maintenance services for Austin Energy with Landis+Gyr Technology Inc., for an initial term of one year with a 1-year extension option in an amount not to exceed $528,370. Funding: $253,677 is available in the Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. ..Body Lead Department Austin Financial Services. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $253,677 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Procurement Language: Sole Source. MBE/WBE: Sole source contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established. For More Information: Direct questions regarding this Recommendation for Council Action to Austin Financial Services - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Council Committee, Boards and Commission Action: October 20, 2025 - To be reviewed by the Electric Utility Commission. Additional Backup Information: This contract is for the ongoing support and maintenance of Austin Energy’s Meter Data Management System (MDMS) solution, which is essential to daily metering operations. The MDMS solution enables continuous collection, validation, processing, and storage of electric usage data and events and ensures that this data is accurate, reliable, and readily available for billing and analysis. Landis + Gyr Technology Inc. is the current provider of these services. The MDMS solution and its maintenance and support service agreements are proprietary to Landis+Gyr Technology Inc. and not available through other contractors. Without this contract, Austin Energy would be unable to maintain the storage and management of meter data, leading to disruptions in meter data collection and storage. Item 4 Contract Details: Contract Term Initial Term Optional Extension 1 Total Length of Term 1 year 1 year 2 years Contract Authorization $253,677 $274,693 $528,370 Note: Contract Authorization amounts are based on the City’s estimated annual usage.
Posting Language ..Title Authorize a contract for SUSE information technology management products and services for Austin Energy with SHI-Government Solutions Inc., for an initial term of three years with up to two 1-year extension options in an amount not to exceed $2,050,000. Funding: $357,729 is available in the Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. ..Body Lead Department Austin Financial Services. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $357,729 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Procurement Language: Multiple cooperative purchase programs were reviewed for these goods and services. Austin Financial Services and Austin Energy have determined this contractor best meets the needs of Austin Energy to provide these goods and services required for the City. MBE/WBE: Cooperative contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established. For More Information: Direct questions regarding this Recommendation for Council Action to Austin Financial Services - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Council Committee, Boards and Commission Action: October 20, 2025 - To be reviewed by the Electric Utility Commission. Additional Backup Information: This contract is for the purchase of SUSE operating systems and services for Austin Energy. SUSE is an operating system based on Linux, similar in function to Windows but often used in specialized environments. It provides a stable and secure platform for running operational technology software applications. The Linux foundation of SUSE allows it to be highly customizable and purpose-built to meet specific user needs, such as those in critical infrastructure and industrial control systems. At Austin Energy, virtual machines that fall under federally-mandated reliability compliance requirements run on SUSE. The software will provide system management solutions to automate, update, patch, and upgrade Linux servers. Additionally, SUSE virtual machines can be used to run multiple operating systems on a single host, helping to reduce overall costs. SUSE supports the technical and operational requirements for National American Electric Reliability Corporation -regulated entities by providing secure, hardened, and auditable Linux environments that align with the critical infrastructure protection standards. This contract will replace an existing contract, expiring October 31, 2025. Shi-Government Solutions Inc. is the current provider of these goods and services. Item 5 …
Posting Language ..Title Authorize a contract for electrical switchgear preventative maintenance and installation for Austin Energy and Austin Aviation with Absolute Testing Services, for an initial term of one year with up to two one-year extension options in an amount not to exceed $3,615,000. Funding: $582,084 is available in the Operating Budget of Austin Energy, and $522,500 available in the Operating Budget of Austin Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. ..Body Lead Department Austin Financial Services. Client Department(s) Austin Energy, Austin Aviation. Fiscal Note Funding in the amount of $582,084 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Energy. Funding in the amount of $522,500 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. Procurement Language: Austin Financial Services issued an Invitation for Bids solicitation IFB 1100 MMH1025 for these goods and services. The solicitation was issued on June 9, 2025 and closed on July 24, 2025. Of the two offers received, the bid submitted by the recommended contractor was the lowest responsive bid received. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=142475 . MBE/WBE: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the services required for this solicitation, there were insufficient subcontracting opportunities, therefore, no subcontracting goals were established. For More Information: Direct questions regarding this Recommendation for Council Action to Austin Financial Services - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. Council Committee, Boards and Commission Action: October 20, 2025 - To be reviewed by the Electric Utility Commission. Additional Backup Information: This contract provides testing, maintenance, repair, and installation of electrical switchgear and related components across multiple City facilities. Electrical switchgear controls, protects, and isolates electrical equipment ensuring continuity of power to City facilities. It is vital during power outages, natural disasters, Item 6 and inclement weather enabling power distribution to critical systems. Regular testing and maintenance of switchgear and related components reduces the risk of electrical faults, shorts, and fires within these complex electrical systems. …
Posting Language ..Title Authorize a contract for maintenance, support, and upgrade of meter testing software and updated hardware for Austin Energy with Radian Research Inc., for an initial term of one year with up to four one-year extension options in an amount not to exceed $1,917,207. Funding: $1,427,961 is available in the Capital Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. ..Body Lead Department Austin Financial Services. Client Department(s) Austin Energy. Fiscal Note Funding is available in the Capital Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Procurement Language: Sole Source. MBE/WBE: Sole source contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Council Committee, Boards and Commission Action: October 20, 2025 - To be reviewed by the Electric Utility Commission. Additional Backup Information: The contract will provide Austin Energy with continued maintenance, support and a software upgrade to its existing WATT-Net meter test data management solution which provides meter tracking, forecasting, and configuration. This software manages and tracks configurations and statuses of over 600,000 meters installed at customer premises or currently in inventory. The software upgrade will provide full meter asset lifecycle management including receiving meters, adding them to inventory, programming data requirements, deploying meters to customers, and collecting all associated meter attributes. This contract will also include the purchase of updated electric meter test equipment that will be used to ensure all meters meet accuracy requirements per American National Standards Institute standards and Public Utility Commission requirements. The meter test equipment will modernize and unlock new meter test capabilities including testing multiple meters at once, increasing throughput, advanced testing to support generation customers, service switch operation testing, and radio verification testing. The recommended contractor is the current provider for these services. The WATT-Net software and test equipment are exclusively available from Radian Research Inc. and are not authorized for resale by other contractors. Item 7 If a contract is not approved, Austin Energy’s ability to track, forecast, and configure meters in accordance with established operational standards may be impacted. Contract Details: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Optional …
Posting Language ..Title Authorize a contract for emergency response training tailored to industrial work environments for Austin Energy with Lee Vernon/True North Medical & Safety LLC, for an initial term of one year with up to two one-year year extension options in an amount not to exceed $375,000. Funding: $100,000 is available in the Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. ..Body Lead Department Austin Financial Services. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $100,000 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Procurement Language: Austin Financial Services issued a Request for Proposals solicitation RFP 1100 DCM3036 for these services. The solicitation was published on May 26, 2025, and closed on July 1, 2025. Of the four offers received, the proposal submitted by the recommended contractor represented best value to the City based on the solicitation’s evaluation criteria. A complete solicitation package, including a log of offers received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=142114 . MBE/WBE: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. However, the recommended contractor identified subcontracting opportunities. For More Information: Direct questions regarding this Recommendation for Council Action to the Austin Financial Services - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. Council Committee, Boards and Commission Action: October 20, 2025 - To be reviewed by the Electric Utility Commission. Additional Backup Information: This contract is to provide Austin Energy with professional field and classroom trainers specializing in custom education and emergency planning services tailored to industrial work environments. Training includes field-based trauma response, field- based CPR/Automated External Defibrillator, confined space entry, confined space and high angle rescue, and associated hazardous environment training. Emergency planning services include confined space entry planning, confined space entry rescue standby services, and high angle rescue services. Item 8 This is a new contract, and spending estimates are based on a combination of previous costs to provide field- …
Electric Utility Commission 2026 Meeting Schedule The Electric Utility Commission meets monthly on the second Monday of the month, unless otherwise determined by the Commission. If the regular meeting day conflicts with a holiday, the meeting will be held on the following Monday. Meetings are held at 6:00 p.m. in the Shudde Fath Conference Room at Austin Energy Corporate Headquarters, 4815 Mueller Blvd., Austin, TX. Changes to the above regarding date, time or location will be noted on meeting agendas. Meeting Dates January 12, 2026 February 9, 2026 March 9, 2026 April 13, 2026 May 11, 2026 June 8, 2026 July 13, 2026 August 10, 2026 September 14, 2026 October 19, 2026 November 9, 2026 Cancelled Dates Agenda Item Submittal Date October 12, 2026* December 14, 2026** *Meeting date moved due to Columbus Day **EUC does not meet in December Item 9
Electric Utility Commission 2026 Meeting Schedule The Electric Utility Commission meets monthly on the second Monday of the month, unless otherwise determined by the Commission. If the regular meeting day conflicts with a holiday, the meeting will be held on the following Monday. Meetings are held at 6:00 p.m. in the Shudde Fath Conference Room at Austin Energy Corporate Headquarters, 4815 Mueller Blvd., Austin, TX. Changes to the above regarding date, time or location will be noted on meeting agendas. Meeting Dates January 12, 2026 February 9, 2026 March 9, 2026 April 13, 2026 May 11, 2026 June 8, 2026 July 20, 2026 August 10, 2026 September 14, 2026 October 12, 2026 November 9, 2026 Cancelled Dates July 13, 2026* December 14, 2026** Agenda Item Submittal Date December 29, 2025 January 26, 2026 February 23, 2026 March 30, 2026 April 27, 2026 May 22, 2026 July 6, 2026 July 27, 2026 August 31, 2026 September 28, 2026 October 26, 2026 *Post budget presentation to Council **EUC does not meet in December Item 9 v2
Electric Utility Commission 2026 Meeting Schedule The Electric Utility Commission meets monthly on the second Monday of the month, unless otherwise determined by the Commission. If the regular meeting day conflicts with a holiday, the meeting will be held on the following Monday. Meetings are held at 6:00 p.m. in the Shudde Fath Conference Room at Austin Energy Corporate Headquarters, 4815 Mueller Blvd., Austin, TX. Changes to the above regarding date, time or location will be noted on meeting agendas. Meeting Dates January 12, 2026 February 9, 2026 March 9, 2026 April 13, 2026 May 11, 2026 June 8, 2026 July 20, 2026 August 10, 2026 September 14, 2026 October 19, 2026 November 9, 2026 Cancelled Dates July 13, 2026* October 12, 2026*** December 14, 2026** Agenda Item Submittal Date December 29, 2025 January 26, 2026 February 23, 2026 March 30, 2026 April 27, 2026 May 22, 2026 July 6, 2026 July 27, 2026 August 31, 2026 October 5, 2026 October 26, 2026 *Post budget presentation to Council ***Move due to Columbus and Indigenous Peoples’ Day **EUC does not meet in December Item 9 v3
ELECTRIC UTILITY COMMISSION RECOMMENDATION 20251020-013 October 20, 2025 Subject: Recommendation Allowing Austin Energy to Retain Current Logo Motioned By: Commissioner Joshua Rhodes Seconded By: Commissioner Al Braden Recommendation The Electric Utility Commission recommends to the City Council that Austin Energy be allowed to retain their current logo. Rationale: • The current Austin Energy logo has been in use for almost 30 years and incorporates design elements that had been in use in the various City of Austin Electric Utility Department logos for decades prior to the adoption of the current logo. • Austin Energy has attained well-deserved national name recognition, and its logo is widely recognized throughout the electric utility industry. Additionally, the logo is proudly worn by current and former AE employees. • Transitioning to the proposed new logo, even over an extended period of time, will be a costly effort. Given the current financial challenges facing AE and the City as a whole, retaining the current logo seems to be the more prudent use and stewardship of the AE ratepayers’ money. Vote: 7-0-1 For: Chair Dave Tuttle; Commissioner Raul Alvarez; Commissioner Cesar Benavides; Commissioner Al Braden; Commissioner Chris Gillett; Commissioner Cyrus Reed; Commissioner Joshua Rhodes. Against: None Abstentions: Vice Chair Kaiba White Absent: Commissioner Lauren Bellomy and Commissioner Jonathon Blackburn Off the dais: Commissioner Chris Kirksey Attest: Nici Huff Nici Huff, Staff Liaison 1 of 1
ELECTRIC UTILITY COMMISSION MEETING MINUTES Monday, October 20, 2025 ELECTRIC UTILITY COMMISSION REGULAR CALLED MEETING MINUTES Monday, October 20, 2025 The Electric Utility Commission convened in a regular called meeting on Monday, October 20, 2025, at Austin Energy Headquarters, 4815 Mueller Blvd, Austin, TX 78723. Chair David Tuttle called the Electric Utility Commission meeting to order at 6:06 p.m. Commissioners in Attendance: Commissioner Dave Tuttle, Commissioner Cesar Benavides, Commissioner Chris Gillett, and Commissioner Joshua Rhodes Commissioners in Attendance Remotely: Commissioner Raul Alvarez; Commissioner Al Braden; Commissioner Chris Kirksey; Commissioner Cyrus Reed; and Commissioner Kaiba White, Vice Chair. Commissioners Absent: Commissioner Lauren Bellomy and Commissioner Jonathon Blackburn. PUBLIC COMMUNICATION: GENERAL • Sara Black – AE disconnection and customer service experience • Scott Johnson – Utility bill funds and programs APPROVAL OF MINUTES 1. Approve the minutes of the Electric Utility Commission Regular Called Meeting on September 8, 2025. The motion approving the minutes of the Electric Utility Commission meeting on September 8, 2025, were approved on Commissioner Gillett’s motion, Commissioner Benavides’ second on a 9-0 vote with Commissioner Bellomy and Blackburn absent. DISCUSSION AND ACTION ITEMS 2. Recommend approval authorizing a contract for an Industrial Control Systems Technology solution to ensure compliance with upcoming North American Electric Reliability Corporation - Critical Infrastructure Protection regulations and audit readiness for Austin Energy with Freeit Data Solutions Inc., for an initial term of one year with up to four 1-year extension options in an amount not to exceed $4,105,000. Funding: $1,300,000 is available in the Capital Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. The motion to recommend approval authorizing execution of a contract for an Industrial Control Systems Technology solution to ensure compliance with upcoming North American Electric Reliability Corporation - Critical Infrastructure Protection regulations and audit readiness for Austin Energy with Freeit Data Solutions Inc., was recommended on Commissioner Rhodes’ motion, Commissioner Gillett’s second on a 9-0 vote with Commissioners Bellomy and Blackburn absent. 3. Recommend approval authorizing a contract for continued security services for Austin Energy with Universal Protection Service LP/Allied Universal Security Services to increase the amount by $180,045 and to extend the term by two years for a revised total contract amount not to exceed $256,045. Funding: $90,023 is available in the Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in …
MEETING OF THE ELECTRIC UTILITY COMMISSION September 8, 2025 6:00 PM AUSTIN ENERGY HEADQUARTERS/SHUDDE FATH CONFERENCE ROOM 4815 MUELLER BLVD AUSTIN, TEXAS Some members of the Electric Utility Commission maybe participating by videoconference. Public comment will be allowed in-person or remotely by telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. To register contact Nici Huff, at Nici.Huff@AustinEnergy.com or via phone at 512-972-8621. AGENDA Cesar Benavides Jonathon Blackburn Al Braden Chris Gillett Chris Kirksey Cyrus Reed Joshua Rhodes Members: Dave Tuttle, Chair Kaiba White, Vice Chair Raul Alvarez Lauren Bellomy CALL MEETING TO ORDER PUBLIC COMMUNICATION: GENERAL The first 5 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approve the minutes of the Electric Utility Commission Regular Called Meeting on August 11, 2025. DISCUSSION AND ACTION ITEMS 2. Recommend approval authorizing a contract for the continued maintenance, support, and upgrade of the Integrated Tools for Operations Application for Austin Energy with Daniel L Sun Inc. d/b/a Sun-Net Inc., for an initial term of three years with up to two one-year extension options in an amount not to exceed $1,400,000. Funding: $112,326 is available in the Operating Budget of Austin Energy, funding for the remaining contract term is contingent upon available funding in future budgets. 3. Recommend approval authorizing a contract for continued manual meter reading services for electric and water utility meters for Austin Energy and Austin Water with Bermex, Inc., to increase the amount by $5,200,000 and to extend the term by two years for a revised total contract amount not to exceed $38,127,110. Funding: $2,475,787 is available in the Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. 4. Recommend approval authorizing a contract for a district energy and cooling billing solution for Austin Energy with RE/SPEC Inc., for an initial term of one year with up to four one-year extension options in an amount not to exceed $985,000. Funding: $300,000 is available in the Capital Budget of Austin Energy, $171,000 is available in the Operating Budget of Austin …
RCA Agenda Item - Acquisition – CapExCentral Tract 5 Requested Council Date: 09/25/2025 Deadline for Requested Council Date: 08/26/2025 District: 3 Posting Language Authorize negotiation and execution of all documents and instruments necessary or desirable to acquire approximately a 0.0179 acre (780 square feet) of permanent electric transmission and distribution easement generally located out of 50 Waller Street, Austin, Travis County, Texas 78702, out of Outlot 55, Division “O”, City of Austin, Travis County, Texas, being a portion of Lot 17, Block 2, Elm Grove, a subdivision of record in Book 2, Page 241, Plat Records, Travis County, Texas, said Lot 17 and the south 30 feet of Lot 16, Block 2, in said Elm Grove subdivision conveyed to Lila Holdings, LLC by General Warranty Deed dated January 20, 2023, as recorded in Document No. 2023011921, Official Public Records, Travis County, Texas for a total amount not to exceed $91,702 including closing costs. Funding: $91,702 is available in the Capital Budget of Austin Energy. Lead Department Financial Services Department Fiscal Note Funding is available in the Capital Budget of Austin Energy. Prior Council Action – N/A For More Information Brandon Williamson, Financial Services Department, 512-974-5666; Michael Gates, Financial Services Department, 512-974-5639; Amy Everhart, Austin Energy, Director, Local Government Issues 512-322- 6087; David Tomczyszyn, Austin Energy, VP Electric Systems Engineering and Technical Services, 512-322- 6821 Council Committee, Boards and Commission Action September 8, 2025: To be reviewed by the Electric Utility Commission Additional Backup Information This proposed acquisition is required to relocate various structures along the existing Circuit 1015 to accommodate the Texas Department of Transportation’s expansion of Interstate Highway 35 (I-35) as part of its I-35 Capital Express program. The I-35 Capital Express Lady Bird Lake project runs along I-35 from Holly Street to SH71/ Ben White Blvd. An independent, third-party appraisal was procured to establish the fair-market valuation of the proposed acquisition. The appraisal supports the purchase price of $90,299. The amount of the purchase price plus closing costs is not to exceed $91,702. The State of Texas will reimburse the City for the cost to acquire these property rights, pursuant to both the Standard Utility Agreement executed between the parties regarding the relocation of Circuit 1015 and the Settlement Agreement in Case No. C-1-PB-24-001200 in Travis County Probate Court No. 1, concerning the State’s condemnation of the City’s property at 1007 Lambie Street. Page 1 of 1 Item …
Posting Language ..Title Authorize execution of all documents and agreements necessary for a water utility service contract with Manville Water for the property located at 14910 Cameron Road, Austin, TX 78660. Funding: This item has no fiscal impact. ..De Lead Department Austin Energy Fiscal Note This item has no fiscal impact. Prior Council Action: For More Information: Amy Everhart, Director, Local Government Issues, 512-322-6087; Robin Cappello, Director, AE Corporate Support Services 702-496-3171; Andrew Moore, Strategic Facilities Project Manager, 512-974-7604. Council Committee, Boards and Commission Action: September 8, 2025- To be reviewed by the Electric Utility Commission. Additional Backup Information: This item will authorize the execution of a water utility service contract with Manville Water for service to the Austin Energy Cameron Warehouse. The City of Austin entered into a purchase and sale agreement with Trammel Crow Company for the land, building, tenant improvements and furniture, fixtures and equipment. The project is complete, and the purchase has been executed, the existing Manville Water service needs to be transferred to Austin Energy. The purchase of the property was completed in May 2025 and is scheduled to be operational in August 2025. The facility is a critical infrastructure investment designed to enhance the operational efficiency, resiliency, and service capabilities of Austin Energy. This 155,000-square-foot facility, with the potential for future expansion to 175,000 square feet, will serve as a central hub for transmission, substation, and distribution warehousing, smart metering testing, electrical relay laboratory operations, and an Austin 311 backup call center. Strategically located to consolidate multiple existing storage locations, the facility will reduce drive times, streamline inventory management, and improve supply chain efficiency. The project prioritizes sustainability, featuring rainwater collection adaptability, solar panel readiness, and a well-being-focused design that enhances employee safety and operational conditions. This facility represents a long-term commitment to supporting the City’s growing energy needs while advancing operational reliability and emergency response capabilities. Item 11
CITY OF AUSTIN RECOMMENDATION FOR COUNCIL ACTION CONTRACTOR: H2I GROUP, INC SUBJECT: Authorize a contract for the purchase and installation of laboratory hoods for Austin Energy with H2I Group, Inc. in an amount not to exceed $150,000. Funding: $150,000 is available in the Operating Budget of Austin Energy. LEAD DEPARTMENT: Financial Services Department CLIENT DEPARTMENT: Austin Energy FISCAL NOTE: $150,000 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Energy. PURCHASING: Multiple cooperative purchase programs were reviewed for these goods and services. The Financial Services Department and Austin Energy have determined this contractor best meets the needs of Austin Energy to provide these goods and services required for the City. MBE/WBE: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the goods and services required for this solicitation, there were exempt from MBE/WBE Procurement Program, therefore, no subcontracting goals were established. PRIOR COUNCIL ACTION: FOR MORE INFORMATION CONTACT: Direct questions regarding this Recommendation for Council Action to the Financial Services Department – Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. BOARD AND COMMISSION ACTION: September 8, 2025 - To be reviewed by the Electric Utility Commission ADDITIONAL BACKUP INFORMATION (RCA BODY) This contract is for the purchase and installation of two 4’ Protector XL Benchtop Hoods and a 4’ Protector Premier Benchtop Hood. Laboratory hoods exhaust toxic chemicals from the work area. Chemists often use solvents, acids, and other toxic chemicals when processing samples for analysis and this work is carried out inside a hood that is designed to exhaust these chemicals away from the analyst. Sourcewell is a Minnesota services cooperative purchasing association recognized under Texas procurement statutes. Cooperative associations, themselves or using a lead government, competitively solicit and award contracts that are eligible for use by other qualified state and local governments. Due to their substantial volumes, larger than any one government could achieve independently, cooperative contracts routinely include superior terms, conditions, and pricing. Use of cooperative contracts also results in lower administrative costs and time savings. The laboratory’s current hoods are more than 20 years old and have reached the end of service life. Properly functioning exhaust hoods are critical to the safety of all laboratory employees. The laboratory’s hoods are no longer serviceable and must be replaced. Failure to replace these hoods could result in a safety issue or temporary shutdown of critical …
Posting Language ..Title Authorize a contract for the continued maintenance, support, and upgrade of the Integrated Tools for Operations Application for Austin Energy with Daniel L Sun Inc. d/b/a Sun-Net Inc., for an initial term of three years with up to two one-year extension options in an amount not to exceed $1,400,000. Funding: $112,326 is available in the Operating Budget of Austin Energy, funding for the remaining contract term is contingent upon available funding in future budgets. ..Body Lead Department Financial Services Department. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $112,326 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Energy, funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Sole Source. MBE/WBE: Sole source contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Council Committee, Boards and Commission Action: September 8, 2025- To be reviewed by the Electric Utility Commission. Additional Backup Information: This contract is to provide Austin Energy with continued maintenance and support of the Integrated Tools for Operations Application (iTOA). This solution is used by various departments within Austin Energy to schedule distribution and transmission outages with the Electric Reliability Council of Texas, coordinate outages with other utilities, support crew safety, and for compliance reporting. The contract will also include a software upgrade to maintain the solution’s effectiveness and to deliver improved functionality to Austin Energy users. iTOA is compliant with the North American Electric Reliability Council - Transmission Availability Data System, Phase-I requirement and fulfills compliance with the protocols of the Texas Nodal Market. The recommended contractor is the current provider for these services. The iTOA product is solely manufactured by Daniel L Sun Inc. d/b/a Sun-Net Inc. and requires maintenance to be solely supplied by the contractor. Without this contract, Austin Energy would be unable to maintain the iTOA subscription responsible for crew safety and would be unable to implement the iTOA upgrade, resulting in software performance issues. Item 2 Contract Details: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Total Length of Term 3 years 1 year 1 year 5 years Contract Authorization $750,500 $496,000 $153,500 $1,400,000 Note: Contract authorization amounts are …
Posting Language ..Title Authorize an amendment to a contract for continued manual meter reading services for electric and water utility meters for Austin Energy and Austin Water with Bermex, Inc., to increase the amount by $5,200,000 and to extend the term by two years for a revised total contract amount not to exceed $38,127,110. Funding: $2,475,787 is available in the Operating Budget of Austin Energy, funding for the remaining contract term is contingent upon available funding in future budgets. ..Body Lead Department Financial Services Department. Client Department(s) Austin Energy, Austin Water. Fiscal Note Funding in the amount of $2,475,787 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Energy, funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Contract Amendment. MBE/WBE: This contract was previously awarded in accordance with the City Code Chapter 2-9C (Minority-Owned and WomenOwned Business Enterprise Procurement Program). For the services required for this contract, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Prior Council Action: May 4, 2017 - Council approved a contract for manual meter reading services for electric and water utility meters with Bermex, Inc. March 24, 2022 - Council approved an amendment for continued manual meter reading services for electric and water utility meters with Bermex, Inc. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Council Committee, Boards and Commission Action: September 8, 2025 - To be reviewed by the Electric Utility Commission. Additional Backup Information: This contract amendment will provide Austin Energy (AE) and Austin Water (AW) with critical continued manual meter reading services and photo capture for water and electric utility meters for timely customer billing. The scope of services includes all necessary software, hardware, labor, vehicles, and related equipment. Under this contract, the contractor also provides essential meter-related activities, such as delivering collection notices and working a subset of field activities for AW. AW’s portion of meter reading costs are recovered through AE’s Utility Billing System Support allocation. Both utilities utilize Advanced Metering Infrastructure (AMI) as its standard metered service; however, some meters require manual meter reads due to customer-elected opt-outs or remaining conversions to AMI. Item 3 Additionally, this contract has a dependency on the Customer Care & Billing System and supporting systems, which are in the midst of an 18 to …
