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Aug. 19, 2021

Item 9: 3QTR21 Financial Report original pdf

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Item 9 Austin Energy Quarterly Financial Report 3rd Quarter FY 2021 (April - June) Stephanie Koudelka Director of AE Finance - Accounting Aug 19, 2021 © 2018 Austin Energy Disclaimer Certain information set forth in this presentation contains forecasted financial information. Forecasts necessarily involve known and unknown risks and uncertainties, which may cause actual performance and financial results in future periods to differ materially from any projections of future performance. Although the forecasted financial information contained in this presentation is based upon what Austin Energy management believes are reasonable assumptions, there can be no assurance that forecasted financial information will prove to be accurate, as actual results and future events could differ materially from those anticipated in such forecasts. In addition, this presentation contains unaudited information and should be read in conjunction with the audited Comprehensive Annual Financial Reports for the City of Austin, which was published on March 18, 2021: https://assets.austintexas.gov/financeonline/downloads/comprehensive_annual_financial_report/comprehensi ve_annual_financial_report_2020.pdf 2 QUARTERLY Financial Report Agenda Executive Summary Financial Policy Compliance Financial Performance Measures Actual to Budget Analysis Financial Statements Market and Industry Analyses 3 Austin Energy Quarterly Financial Report Executive Summary 4 Executive Summary Generally compliant with all financial policies. Contingency and Capital Reserve balances below minimums but total cash above minimum of $457m. $ 843 Million Revenues Operating revenues at June are 14% under budget due to decreased Power Supply Revenue due to the February winter storm. Balance sheet is liquid and adequately capitalized. Working Capital increased $11M primarily due to changes in PSA recovery, offset by decreased Base Revenue. Generally meeting financial metrics supporting AA credit rating. $645 Million Expenses Operating expenses are 17% under budget due to lower Power Supply costs due to the February winter storm. Austin Energy’s credit rating was affirmed by S&P in July. S&P removed Negative Watch but replaced with Negative Outlook. This information is unaudited and should be read in conjunction with the audited Comprehensive Financial Reports for the City of Austin, when published on www.austintexas.gov/financeonline/finance/main.cfm 5 Austin Energy Quarterly Financial Report Financial Policy Compliance 6 Financial Policy Compliance Financial policies are memorialized and adopted by ordinance each year during the budgeting process Compliance Debt Reserves Operating Non-Compliance Debt Policies Reserves Policies Operating Policies Partial Compliance Partial Compliance Full Compliance Debt Service Coverage 1.9x at June Contingency and Capital Reserve balance below minimums but total cash above minimum of $457m This information is unaudited and should be read in …

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Aug. 19, 2021

Items 2-7: Draft RCAs original pdf

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Item 2 Posting Language ..Title Authorize award of a contract with Integrated Environment LLC (MBE), to provide maintenance and repair services of stormwater ponds, for a term of five years for a total contract amount not to exceed $700,000. (Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established). ..Body Lead Department Purchasing Office. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $11,666 is available in the Fiscal Year 2020-2021 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Purchasing Office issued an Invitation for Bids (IFB) 1100 MMH1006 for these services. The solicitation issued on April 12, 2021 and it closed on May 20, 2021. Of the two offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a log of offers received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. Prior Council Action: For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov NOTE: Respondents to this solicitation, and their representatives, shall continue to direct inquiries to the solicitation’s Authorized Contact Person: Melita Harden, at 512-322-6149 or Melita.Harden@austintexas.gov. Council Committee, Boards and Commission Action: August 19, 2021 – To be reviewed by the Electric Utility Commission. Additional Backup Information: The contract will provide maintenance and repair services to stormwater ponds maintained by Austin Energy. The contract will include preventative maintenance of vegetation control and debris removal as well as corrective maintenance on an as needed basis. These services protect water quality, help reduce flooding, and minimize risk of damage to infrastructure in and around the area and are required to ensure stormwater ponds operate in compliance with all local, state, and federal environmental criteria and regulations. Integrated Environment LLC is the current provider for these services. The current contract expires October 30, 2021. Strategic Outcome(s): Government That Works for All. ..Strategic Outcome(s) Item 3 Posting Language ..Title Authorize amendments to three existing cooperative contracts with Carrier Corporation; Johnson Controls Inc.; and Trane U.S. Inc.; for continued chiller systems maintenance, repair, inspection, and installation, for an increase of $4,675,000, for revised …

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Aug. 19, 2021

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Aug. 19, 2021

20210819-011: EUC Recommendation re Customer Assistance Program Discount original pdf

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BOARD/COMMISSION RECOMMENDATION Electric Utility Commission Recommendation No. 20210819-011 Customer Assistance Program Discount August 19, 2021 Customer Assistance Program (CAP) Discount Date: Subject: Motioned: Randy Chapman Seconded: Cyrus Reed Recommendation: The Electric Utility Commission recommends that Austin City Council extend the 15% Customer Assistance Program discount through the end of Fiscal Year 2022. Vote: For: Against: None Abstentions: None Absences: Chair Marty Hopkins and Commissioner Rachel Stone Vacancies: Two Vice Chair Dave Tuttle, Commissioners Randy Chapman, Cary Ferchill, Erik Funkhouser, Karen Hadden, Cyrus Reed, and Kay Trostle 7-0 Attest: Jeff Vice, Staff Liaison

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Aug. 19, 2021

Approved Minutes original pdf

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Electric Utility Commission August 19, 2021 Minutes The Electric Utility Commission (EUC) convened a regularly scheduled meeting via videoconference/Webex. Meeting called to order by Vice Chair Tuttle at 6:00 p.m. Also present were Commissioners Chapman, Ferchill, Funkhouser, Hadden, Reed, and Trostle. Chair Hopkins and Commissioner Stone were absent and two vacancies. CITIZEN COMMUNICATION: None. 1. APPROVAL OF MINUTES – Approve minutes of the July 15, 2021 special-called meeting. Motion (Reed) to approve minutes; seconded (Trostle); passed on a vote of 7-0, with Chair Hopkins and Commissioner Stone absent and two vacancies. NEW BUSINESS – CONSENT ( ) = Target Council Meeting Date; [ ] = RCA Type Motion (Ferchill) to recommend Items 2-7; seconded (Reed); passed on a vote of 7-0, with Chair Hopkins and Commissioner Stone absent and two vacancies. 2. (8/26) [Purchasing] Authorize award of a contract with Integrated Environment LLC (MBE), to provide maintenance and repair services of stormwater ponds, for a term of five years for a total contract amount not to exceed $700,000. 3. (8/26) [Purchasing Multi-Department; Austin Energy’s estimated portion $365K] Authorize amendments to three existing cooperative contracts with Carrier Corporation; Johnson Controls Inc.; and Trane U.S. Inc.; for continued chiller systems maintenance, repair, inspection, and installation, for an increase of $4,675,000, for revised total contract amounts not to exceed $12,928,937, divided among the contractors. 4. (9/2) [Purchasing] Authorize negotiation and execution of a multi-term cooperative contracts with Oracle America, Inc., for Oracle Field Service licenses and implementation services, for up to six years for a total contract amount not to exceed $8,000,000. 5. (9/2) [Purchasing] Authorize an amendment to an existing contract with Schneider Electric Systems USA Inc, to provide continued generator control system upgrades, maintenance, and support services, for an increase in the amount of $1,310,000 and to extend the term by three years, for a revised total contract amount not to exceed $2,510,000. 6. (9/2) [Purchasing] Authorize an amendment to an existing contract with Enertech Resources LLC, to provide manufacturing of replacement parts and restoration services for moonlight towers, for an increase in the amount of $1,900,000, for a revised total contract amount not to exceed $5,827,280. 7. (9/2) [Purchasing] Authorize award of two contracts with Austin Arborist Company d/b/a Austin Tree Experts and Xeriscapes by Austin LLC d/b/a XBA, to provide tree planting services, for a term of five years in an amount not to exceed $675,000, divided between the …

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July 15, 2021

Agenda original pdf

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Versión en español a continuación. Special Called Meeting of the Electric Utility Commission July 15, 2021 The Electric Utility Commission is to be held July 15, 2021 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance of Wednesday, July 14 by noon. All public comment will occur at the beginning of the meeting. To speak remotely at the Electric Utility Commission meeting, members of the public must: •Call or email the board liaison at 858-722-0455 or Robin.Otto@austinenergy.com no later than noon, Wednesday, July 14. The information required is the speaker name, the telephone number they will use to call into the meeting, and their email address (so that the dial-in info may be provided). If speaking on a specific item, residents must indicate the item number(s) they wish to speak on and whether they are for/against/neutral. Speakers on any topic that is not a posted agenda item will be limited to the first 10. •Once a request to speak has been made to the board liaison, the information to call on the day of the scheduled meeting will be provided either by email or phone call. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak; each speaker will have up to three minutes to speak. •Handouts or other information may be emailed to Robin.Otto@austinenergy.com by noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live la Reunión del Electric Utility Commission FECHA de la reunion (15 de Julio 2021) La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (14 de julio antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: junta en 858-722-0455 or • Llame o envíe un correo electrónico al enlace de Robin.Otto@austinenergy.com a más tardar al mediodía (el día antes de la reunión). La información requerida es el …

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July 15, 2021

Item 12: Austin Energy FY22 Budget Presentation original pdf

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Fiscal Year 2022 Proposed Budget Presentation Electric Utility Commission Austin Energy Executive Team July 15, 2021 © 2018 Austin Energy Agenda • Budget Adoption Schedule • Proposed Budget Summary • Financial Health • Major Business Unit Discussions • Proposed Tariff and Fee Changes 2 Disclaimer Certain information set forth in this presentation contains forecasted financial information. Forecasts necessarily involve known and unknown risks and uncertainties, which may cause actual performance and financial results in future periods to differ materiality from any projections of future performance. Although the forecasted financial information contained in this presentation is based upon what Austin Energy management believes are reasonable assumptions, there can be no assurance that forecasted financial information will prove to be accurate, as actual results and future events could differ materially from those anticipated in such forecasts. In addition, this presentation contains unaudited information and should be read in conjunction with the audited Comprehensive Annual Financial Reports for the City of Austin, which was published on March 18, 2021: https://assets.austintexas.gov/financeonline/downloads/comprehensive_an nual_financial_report/comprehensive_annual_financial_report_2020.pdf 3 Fiscal Year 2022 Proposed Budget Presentation Budget Adoption Schedule 4 • • • • • • • • FY 2022 Budget Adoption Schedule July 9 – City Manager Proposed Budget Presentation Proposed Budget available to the public July 15 – Electric Utility Commission Proposed Budget Presentation July 22 – Set public hearings July 27 – Budget work session #1 Council deliberations on select topics July 29 – Public hearing on Austin Energy rates and fee schedule July 29 – Set max tax rate and budget & tax rate hearings • August 3 – Budget work session #2 • August 11 – Budget readings and adoption • September 30 – Set FY 2022 PSA, CBC and Regulatory charge 5 Fiscal Year 2022 Proposed Budget Presentation Proposed Budget Summary 6 Austin Energy’s Share of the FY 2022 City Budget All City Funds for FY 2022: $4.5B Austin Energy’s total Expenditures Budget of $1.5B in FY2022 is 33% of the City of Austin’s total expenditures budget of $4.5B 7 Fund Summary FY 2022 ($ millions) FY 2020 Actual FY 2021 Amended FY 2021 Estimated FY 2022 Proposed Beginning Balance Revenue/Transfers In $413.4 1,389.9 $394.2 1,416.0 $387.8 1,396.4 $261.0 1,490.3 FY 2022 Proposed To FY 2021 Amended % Change ($133.2) (34.0%) 74.2 5.2% Expenditures: Operating Expenses Power Supply Expenses Debt Service CIP Transfer General Fund Transfer Other Transfers Reserve Transfers 647.4 367.9 152.1 80.5 111.0 …

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July 15, 2021

Item 13: Legislative Update original pdf

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Item 13 2021 Legislative Session Tammy Cooper Senior Vice President July 15, 2021 © 2019 Austin Energy New Key Electric Bills—SB 3 Provisions • Omnibus storm response bill • Weatherization of power plants and transmission facilities • Critical load designation and load shed protocols • Weather preparedness reports • Scarcity Pricing and Ancillary Services • Various communication enhancements and coordination with gas utility infrastructure • Includes Travis County-specific methane gas provision to affiliates 2 Other New Key Electric Statutes •HB 4492 – Securitizes short pays, ancillary services and reliability deployment costs •SB 2 – ERCOT Board reform •SB 2154 – Increases PUC Commissioners from 3 to 5 •SB 1202 – Third-party EV charging stations are not an electric utility or a retail electric provider under PURA •HB 17 – Limits political subdivision’s ability to regulate fuel types in building codes 3 Other New Key Electric Statutes (cont’d) •HB 2586—Annual ERCOT audit •HB 16—Bans indexed prices for residential and small commercial customers in competitive areas •SB 713—PUC Sunset review 2023 •SB 1281—Consumer impact test for transmission 4 Other Bills of Interest to AE/MOUs •HB 3615—District Cooling rate information subject to PIA •HB 1900 – Limitation on MOU from raising rates or fees if City determined to have reduced police budget •SB 398—DG interconnection for food stores •HB 872—Confidentiality of water utility customer information •HB 3319—Public awareness campaign for utility worker safety 5 ©2019 Austin Energy. All rights reserved. Austin Energy and the Austin Energy logo and combinations thereof are trademarks of Austin Energy, the electric department of the City of Austin, Texas. Other names are for informational purposes only and may be trademarks of their respective owners.

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July 15, 2021

Item 14: Council Action Report original pdf

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Item 14 EUC Report re Council Action July 15, 2021 Items below recommended by EUC June 21; Council to review on date indicated in parenthesis. 2. (7/29) [Purchasing] Authorize negotiation and execution of a contract with Adisa Public Relations D/B/A Adisa Communications, MWDB, to provide community outreach for Austin Energy’s energy efficiency and rebate programs and equity goals, in an amount not to exceed $210,000. 3. (7/29) Authorize negotiation and execution of a multi-term contract with Techline Inc, for fiberglass utility poles, for up to five years for a total contract amount not to exceed $1,000,000. 4. (7/29) [Purchasing] Authorize negotiation and execution of four contracts for large industrial motor repair services, with Austin Armature Works LP, Evans Enterprises Inc., Houma Armature Works & Supply LLC, and Shermco Industries Inc.; each for a term of five years for total contract amounts not to exceed $2,500,000, divided among the contractors. 5. (7/29) [Purchasing] Ratify an amendment to an existing contract with Intrado Interactive Services Corporation, for high call volume answering services, in the amount of $72,000, for a revised total contract not to exceed amount of $884,000. 6. (7/29) [Purchasing] Authorize an amendment to an existing contract with Intrado Interactive Services Corporation, for continued high call volume answering services, for an increase in the amount of $260,000 and extend the term by one year, for a revised total contract amount not to exceed $1,144,000. 7. (7/29) [Purchasing] Authorize award of seven contracts for electrical supplies, with Beyond Components; Priester-Mell & Nicholson Inc.; Wesco Distribution Inc. d/b/a Power Supply; Techline Inc.; Stuart C. Irby Co.; JMR Technology Inc.; and KBS Electrical Distributors Inc.; each for a term of five years for total contract amounts not to exceed $1,200,000, divided among the contractors. 8. (7/29) [Purchasing Multi-department; AE’s portion estimated at $3M] Authorize award of a multi- term contract with Tony Parent Enterprises d/b/a Allied Fence & Security (MBE), to provide fencing installation and repair services, for up to five years for a total contract amount not to exceed $7,975,000. 9. (7/29) [Purchasing] Authorize negotiation and execution of two cooperative contracts with Precision Task Group, Inc. and Accenture, LLP, to provide Workday software subscriptions and implementation services, each for a term of three years for total contract amounts not to exceed $3,500,000, divided between the contractors. 10. (7/29) [Purchasing] Ratify a contract with Tecxila II, Inc. d/b/a Casa Chapala Catering (MWBE), for catering …

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July 15, 2021

Items 2-11 original pdf

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Item 2 Posting Language ..Title Authorize award and execution of a construction contract with Southwest Corporation, for Cistern Substation Control Enclosure project in the amount of $498,461.00 plus a $49,846.10 contingency, for a total contract amount not to exceed $548,307.10. [Note: This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) through the achievement of Good Faith Efforts with 1.60 MBE% and 0.10% WBE participation.] ..Body Lead Department Capital Contracting Office Managing Department Austin Energy Prior Council Action: N/A Fiscal Note Funding is available in the Fiscal Year 2020-2021 Capital Budget of Austin Energy. Purchasing Language: Lowest responsive bid of two bids received through a competitive Invitation for Bid solicitation. For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov. NOTE: Respondents to this solicitation, and their representatives, shall direct inquiries to Rolando Fernandez, 512-974-7749, Garrett Cox, 512-974-9423, or the Project Manager, Ming Xu, 512-666-4277. Council Committee, Boards and Commission Action: July 14, 2021- To be reviewed by the Electric Utility Commission. Additional Backup Information: Austin Energy is constructing a new 345 kV Cistern substation in Rosanky, TX, which connects the 218 MW Big Star solar farm currently developed by the RWE Renewable America LLC to the transmission grid. Austin Energy does not own the solar farm and will not purchase any power from it. Austin Energy commits to the customer in the interconnection agreement that the substation will be energized in January 2022. The control enclosure in this construction contract is needed to house control and communication equipment. It typically takes four months to build the control enclosure, which needs to be completed before middle December 2021. Due to the potential increase in material and labor costs, a 10% contingency in funding has been included to allow for the expeditious processing of any change orders. A contingency is an additional amount of money added to the construction budget to cover any unforeseen construction costs associated with the project. By authorizing the additional contingency funding, Council is authorizing any change orders within the contingency amount. The contract allows 120 calendar days for substantial completion of this project. This project is located within zip code 78953, outside Austin Energy’s service territory. Southwest Corporation is located in Austin, TX ..Strategic Outcome(s) Strategic Outcome(s): Safety; Mobility, Government that Works for All Item 3 Posting Language …

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July 15, 2021

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July 15, 2021

Approved Minutes original pdf

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Electric Utility Commission July 15, 2021 Minutes The Electric Utility Commission (EUC) convened a regularly scheduled meeting via videoconference/Webex. Meeting called to order by Chair Hopkins at 6:00 p.m. Also present were Commissioners Chapman, Ferchill, Funkhouser, Reed, Trostle and Tuttle. Commissioners Hadden, Stone, and Wray absent and one vacancy. CITIZEN COMMUNICATION: None. 1. APPROVAL OF MINUTES – Approve minutes of the June 21, 2021 special-called meeting. Motion (Reed) to approve minutes; seconded (Chapman); passed on a vote of 6- 0, with Commissioner Trostle off the dais, Commissioners Hadden, Stone, and Wray absent and one vacancy. NEW BUSINESS – CONSENT ( ) = Target Council Meeting Date; [ ] = RCA Type Motion (Chapman) to recommend Items 2, 3, 5-11; seconded (Reed); all passed on a 6-0 vote with Commissioner Trostle off the dais, Commissioners Hadden, Stone, and Wray absent and one vacancy. Motion (Ferchill) to recommend Item 4, “The Electric Utility Commission endorses the Austin Energy Fiscal Year 2022 Budget as presented on July 15, 2021;” seconded (Reed); passed on a 6-0 vote with Commissioner Funkhouser off the dais, Commissioners Hadden, Stone, and Wray absent and one vacancy. 2. (7/29) [Capital Contracting] Authorize award and execution of a construction contract with Southwest Corporation, for Cistern Substation Control Enclosure in the amount of $498,461 plus a $49,846 contingency, for a total contract amount not to exceed $548,307. 3. (7/29) [Purchasing] Authorize an amendment to an existing contract with Open Systems International, Inc., for continued maintenance and support of Austin Energy’s generation management system for an increase in the amount of $650,000 and to extend the term by five years, for a revised total contract amount not to exceed $2,073,287. 4. (7/29) [Austin Energy] Conduct a public hearing to receive public comment and consider proposed rate and fee changes for Austin Energy as part of the Fiscal Year 2021-2022 proposed budget. 5. (7/29) [Austin Energy] Authorize negotiation and execution of all documents and instruments necessary or desirable to acquire a permanent Electric Transmission and Distribution Easement consisting of approximately 0.067 acre (2,934 square feet), and a Temporary Construction Easement consisting of approximately 0.163 acre (7,093 square feet) out of the J.P. Wallace Survey, Abstract No. 789, Travis County, Texas, and being a portion of the property located at 7521 N. Lamar Blvd., Austin, Texas 78752, for the Austin Energy Transmission Circuit 811 JL-MC 138kV upgrade project, in an amount not to exceed …

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June 21, 2021

Agenda original pdf

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Versión en español a continuación. Special Called Meeting of the Electric Utility Commission June 21, 2021 The Electric Utility Commission is to be held June 21, 2021 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance of Sunday, June 20 by noon. All public comment will occur at the beginning of the meeting. To speak remotely at the Electric Utility Commission meeting, members of the public must: •Call or email the board liaison at 512-497-0966 or Jeff.Vice@austinenergy.com no later than noon, Sunday, June 20. The information required is the speaker name, the telephone number they will use to call into the meeting, and their email address (so that the dial-in info may be provided). If speaking on a specific item, residents must indicate the item number(s) they wish to speak on and whether they are for/against/neutral. Speakers on any topic that is not a posted agenda item will be limited to the first 10. •Once a request to speak has been made to the board liaison, the information to call on the day of the scheduled meeting will be provided either by email or phone call. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak; each speaker will have up to three minutes to speak. •Handouts or other information may be emailed to Jeff.Vice@austinenergy.com by noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live la Reunión del Electric Utility Commission FECHA de la reunion (21 de Junio 2021) La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (20 de junio antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: junta en 512-497-0966 or • Llame o envíe un correo electrónico al enlace de Jeff.Vice@austinenergy.com a más tardar al mediodía (el día antes de la reunión). La información requerida es el …

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June 21, 2021

Item 15: Power Plant Winterization original pdf

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Item 15 AE Power Plant Winterization EUC June 21, 2021 Pat Sweeney, VP, Power Production Sand Hill Plant 2/15/2021 © 2018 Austin Energy Plant Winterization Plans • Begins in Fall and is affirmed to ERCOT by December 21st each year • Consists of Permanent and Temporary Measures • Permanent Examples • Insulation in/on piping, cabinets • Metal structures around areas determined as concerns from past weather events • Heat Trace – electrical heating systems on critical components • Temporary Examples • Wind breaks, thermal blankets applied to critical components • Temporary Heat sources – portable propane or electrical heaters, lighting • Temporary Measures are installed while Permanent Measures are checked for proper function as per the plant weather preparation check list 2 Plant Winterization Plans • Measures are re-checked prior to a major forecast event like February • Operators use remote monitoring and visual checks to confirm status • Confirm function of emergency communications such as satellite phones • Personnel Measures • Ensure adequate staffing levels – increased during major forecast events • Provisioning for food and on-site lodging 3 Winter Prep installed around the lower areas of Unit # 5 Freeze Protection HRSG Wind Wall East side Sand Hill Plant 2021 4 Freeze Protection at the HRSG Doghouse Sand Hill Plant 2021 5 Freeze Protection HRSG Drums Sand Hill Plant 2021 Freeze Protection Unit #5 Evaporator Backflow 6 Freeze Protection Critical Tracing on the Plant Data recorders Sand Hill Plant 2021 7 Traveling Water Screen Trash Pumps Aux Cooling Water Anti-scaling chemical storage Decker Power Plant 2021 Circulating water pump gland water tubing 8 GT Water injection building Decker Power Plant 2021 Diesel Generator Building 9 North drum level condenser pot Decker Power Plant 2021 GT gas skid pressure control valves 10 Superheat and Reheat spray valve transmitters Lights installed inside boxes to generate heat Decker Power Plant 2021 11 Superheat spray valve North drum level transmitter Decker Power Plant 2021 Reheat spray valve 12 Instrument air pressure transmitter Decker Power Plant 2021 Instrument air intake 13 Sand Hill Plant 2/15/2021 14 Sand Hill Plant 2/15/2021 15 Looking Ahead • Reviews are still underway but we have identified some opportunities for improvement such as: • 2011 improvements mostly worked but didn’t in one instance – a protective controls cabinet proved inadequate – we’ve now added a heat source • Increased stocks for longer duration events: • Food for staff …

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June 21, 2021

Item 16: Distribution Vegetation Management Pgm original pdf

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Item 16 Austin Energy Distribution Vegetation Management Program Date: June 21, 2021 Joseph Osborne Electric System Field Operations Manager © 2018 Austin Energy Frozen Vegetation on Power Lines • Three winter storms crossed the area Feb. 11-18 • • Ice weighed down limbs overhanging power lines, causing outages prior to ERCOT mandated outages Ice accumulation continued and damaged limbs continued falling after mandated outages ended • Frozen lines and vegetation created hazardous working conditions • Contributed to increased restoration times 2 AE - VEGETATION MANAGEMENT PROGRAM How does Austin Energy’s tree pruning impact reliability? 2021 Feb 2021 Ice Storm Electric Outages No vegetation caused outages No vegetation caused outages Primary cause of outages was vegetation contact with power lines. This includes direct contact, falling trees, and falling branches. There were also 4 automobile accidents that destroyed poles and resulted in damages Winter Event Timeline (February 11-21) Ice Storm & Wind Ice Storms, High Winds, & Crystalline Snow Storm Ice storm and Freezing Rain POLAR VORTEX & BELOW FREEZING EVENT ERCOT-DIRECTED OUTAGES FEB. 11 12 13 14 15 16 17 18 19 20 FEB. 21 Feb 11-21: • 42 Local Vegetation Crews Feb 15-21 • 42 Local Vegetation Crews plus 32 Mutual Aid Vegetation Crews Feb 22-26 • All Vegetation Crews were conducting debris cleanup and trimming Austin Energy Pillars of Excellence Quality Vegetation Management Program Reliability (Under Performing) Sustainability (5 yr. – 7 yr. cycle) Fire Mitigation (Risk Mitigation) AE - VEGETATION MANAGEMENT PROGRAM AE Vegetation Management (VM) Distribution Workload-Mar 1- Sept 30, 2021 5 5 6 735 161 35% 30% 25% 20% 15% 10% 5% 0% VM Tickets North/South VM CIP Projects North/South VM North Circuits VM South Circuits % AE VM Distribution Workload VM Wildfire & Underperforming Feeders • Mar 1, 2021- Sept 30, 2021 Workload Percentage • VM Customer Request Tree Pruning Tickets- North (430) South (305) = Total 735 • VM Capital Improvement Projects (CIP) Tree Pruning- North (50) South (101) = Total 161 ST07- Before ST07-After Steck 07 – Sept 19 7 Environmental Pruning Limitations Month Jan Feb Pruning Schedule Prune Oak Wilt Season Mar Apr May Jun Jul Aug Sep Oct Nov Dec Oak Wilt Season/Bird Habitat Preservation Oak Wilt Season/Bird Habitat Preservation Oak Wilt Season/Bird Habitat Preservation Oak Wilt Season/Bird Habitat Preservation Oak Wilt Season/Bird Habitat Preservation Bird Habitat Preservation Prune Prune Prune Prune Non-Oak tree work continues on all planned circuits 8 …

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June 21, 2021

Item 17: Alternatives to EV ready, Electric Ready, Residential Hot Water Heating original pdf

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Item 17 Alternatives for EV Ready, Electric Ready and Residential Multifamily Water Heating Briefing to the EUC Kurt Stogdill Manager, Green Building & Sustainability June 21st, 2021 © 2020 Austin Energy Agenda • Scope of discovery • Process • Timeline 2 New Energy Code City Council Adopted the 2021 IECC • Passed June 3rd, 2021 • Effective September 1st • First City in Texas? • Likely future Item From Council 3 Scope of Discovery Areas for additional discussion • EV Ready • Electric Ready • Water heating- multifamily 4 Objective(s) What are we looking to accomplish? Robust stakeholder discussion about these areas of focus Catalogue challenges associated with them Identify best strategies for addressing challenges • Develop plan and timeline for action • • • Come away with an actionable plan for Austin Energy and potential partners to further community efforts associated with EV Ready, Electric Ready and low carbon/low demand water heating for residential multifamily 5 Process Steps to work through include… • Cataloging relevant City goals • Review of pertinent state and federal policy and legislation • Alignment- current Austin Energy and City programs and education • Stakeholder engagement • Funding • Policy rollout 6 Timeline • Research • Already begun, bulk complete in July • • Stakeholder engagement Form stakeholder group(s)- immediate • • Active participation- August into November • Briefing Commissions- Sep. & Nov.- Council in December Funding • Ongoing, including grants, City program funds • Policy rollout TBD • Dependencies Item from Council Climate Equity Plan 7 Thank You Questions? Kurt Stogdill kurt.stogdill@austinenergy.com 512-322-6510 ©2020 Austin Energy. All rights reserved. Austin Energy name and logo as well as Austin Energy Green Building name and logo, and combinations thereof are trademarks of Austin Energy, the electric department of the City of Austin, Texas. Other names are for informational purposes only and may be trademarks of their respective owners.

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June 21, 2021

Item 19: Council Action Report original pdf

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Item 19 EUC Report re Council Action June 21, 2021 Item below recommended by EUC May 13; Council approved on date indicated in parenthesis. 2. (6/3) [Purchasing] Authorize an amendment to an existing contract with Schneider Electric Smart Grid Solutions, LLC for continued purchase of web-based load profiling software, licenses, maintenance and support, for an increase in the amount of $3,947,000 and to extend the term by six years, for a revised total contract amount not to exceed $6,002,814. 3. (6/3) [Purchasing] Authorize negotiation and execution of a multi-term contract with Catapult Systems, LLC, to provide technical and support services for Microsoft on-premise software and cloud services, for up to five years for a total contract amount not to exceed $12,000,000. 4. (6/3) [Purchasing] Authorize negotiation and execution of a contract with DLT Solutions, LLC, to provide computer-aided drafting software and data management tools including maintenance and support, for a term of five years in an amount not to exceed $1,700,000. 5. (6/3) [Purchasing] Authorize award of a multi-term contract with Priester-Mell & Nicholson, for air insulated switchgear, for up to five years for a total contract amount not to exceed $3,500,000. 6. (6/3) [Austin Energy] Approve an ordinance amending the Fiscal Year 2020-2021 Austin Energy Operating Budget (Ordinance No. 20200812-001) to decrease the Austin Energy Operating Fund Ending Balance by $1,165,887 and increase the Conservation Rebates expenses by $1,165,887 to provide additional funding for the Austin Energy Weatherization Assistance Program. 7. (6/3) [Purchasing Multi-departmental; AE’s estimated amount is $2.17M] Authorize award of a multi-term contract with 360 Network Solutions, LLC d/b/a 360 Network Solutions, to provide electronic lock access control system, for up to five years for a total contract amount not to exceed $3,833,625. 8. (6/3) [Austin Energy] Approve issuance of capacity-based incentives to the Housing Authority of the City of Austin for the installation of solar electric systems on the new multifamily affordable housing community Pathways at Chalmers Courts East, located at 300 Chicon St., for an amount not to exceed $323,360. (District 3) 9. (6/10) [Capital Contracting] Authorize negotiation and execution of a professional services agreement with the following staff recommended firm (or other qualified responders) for Request for Qualifications Solicitation No. Solicitation CLMP312: Allegis Group Holdings, Inc., for engineering services for the AE Staff Augmentation, Engineering and Related Engineering Services for Electric System Engineering and Technical Services Rotation List in an amount not to exceed …

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June 21, 2021

Items 2-14: Draft RCAs original pdf

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Item 2 ..Title P osting Language Authorize negotiation and execution of a contract with Adisa Public Relations d/b/a Adisa Communications (MBE), to provide community outreach for Austin Energy energy efficiency and rebate programs and equity goals, in an amount not to exceed $210,000. (Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. However, the recommended contractor identified subcontracting opportunities). ..Body Lead Department Purchasing Office. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $35,000 is available in the Fiscal Year 2020-2021 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Purchasing Office issued a Request for Proposals (RFP) 1100 EAL3016 for these services. The solicitation issued on November 23, 2020 and it closed on January 12, 2021. Of the six offers received, the recommended contractor submitted the best evaluated responsive offer. A complete solicitation package, including a log of offers received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. Prior Council Action: For More Information: Inquiries should be directed to the City Manager’s Agenda Office, at 512-974-2991 or AgendaOffice@austintexas.gov NOTE: Respondents to this solicitation, and their representatives, shall continue to direct inquiries to the solicitation’s Authorized Contact Person: Liz Lock, at 512-322-6251 or Liz.Lock@austintexas.gov. Council Committee, Boards and Commission Action: June 21, 2021 – To be reviewed by the Electric Utility Commission. Additional Backup Information: The contract will provide outreach to traditionally underrepresented populations who cannot afford or easily access Austin Energy programs. The goal is to make energy conservation programs such as demand response and solar more widely recognized, understood, and adopted throughout the Austin Energy service area. Adisa Public Relations d/b/a Adisa Communications will work with Austin Energy, the Equity Office, and community stakeholders to generate feedback and develop new or enhanced approaches for increased participation producing social outcomes, including; higher quality home comfort, energy savings, and reduced utility bills. This is a new contract. The recommended contractor is a City certified Minority-Owned Business Enterprise, is a Historically Underutilized Business, and is local. An evaluation team with expertise in this area evaluated the offers and scored Adisa Public Relations d/b/a Adisa Communications …

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June 21, 2021

Item 18: Rule Change re Overhead Distribution Line Clearance original pdf

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Overhead Distribution Line Clearance Rule Change Item 18 Briefing to the Electric Utility Commission Scott Bayer, P.E., Director Transmission & Distribution Engineering Electric System Engineering & Technical Services 21th of June 2021 © 2018 Austin Energy Agenda • New & Previous Clearance Requirements • Drivers of Change & Examples • Benchmarked Clearances • Rule Making & Appeal Processes 2 Previous Clearance Envelope Compared to Current Previous Current 3 Minimum Industry Standards • NESC provides “minimum” clearance distances • 7.5’ horizontal for 750V to 22kV • 12.5’ to 18.5’ vertical (depending on accessibility by pedestrians, vehicles, trucks) • OSHA 1910.333 provides minimum radial distance for unqualified workers (non electric utility workers) to perform work adjacent to energized conductors • 10’ for 12.5 kV 4 Drivers of Clearance Change • Buildings built 7.5’ from 12,470 volts do not allow for unqualified workers to perform the construction or maintenance of that building • After developer/contractor completes construction, electrical hazard may exist to (un- informed) owner when performing maintenance • Austin Energy’s new 15’ Radial Clearance Rule was developed from: • 10’ OSHA Unqualified Worker Clearance • This includes the 7.5’ NESC Minimum Distance • 5’ Allowance for Scaffolding, Material Handling • Past history of non-compliant construction including fatality of non-qualified worker • >70 Notice of Electrical Hazard issued since 2017 • Zoning changes have led to a proliferation of ADUs which have significantly reduced workspace and access to lines & poles for Austin Energy linemen 5 Overhead Electric Distribution Clearance Violations Building meets 7.5’ AE clearance requirement but scaffolding erected within 10’ OSHA clearance & 5’ from energized primary 6 Overhead Electric Distribution Clearance Violations New structure built within the 7’6” horizontal clearance of primary and neutral conductors. 7 Overhead Electric Distribution Clearance Violations Encroachment into the 10’ radial clearance during construction. 8 Overhead Electric Distribution Clearance Violations Scaffolding erected by contractors using 2x4’s to push the primary out of the way. Customer’s contractors worked within the minimum approach distance which resulted in an electrocution fatality. 9 Other Utility Clearance Requirements (Clearance from buildings @ 750V to 22kV) Austin Energy (City Owned) CPS (City Owned) Bluebonnet (Cooperative) PEC (Cooperative) 7.5’ horizontal (NESC 234) 10.5’ horizontal from conductor 15’ from pole (no buildings or other sky to ground) 10’ horizontal for 1 phase line, 15’ horizontal for 3 phase lines No building within 7.5’ vertical (sky to ground) 13.5 to 19.5 vertical (depending on …

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June 21, 2021

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