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April 11 EUC Agenda — original pdf
Electric Utility Commission April 11, 2022 6:00 PM Austin Energy Headquarters; 1st Floor; Shudde Fath Conference Room 4815 Mueller Blvd, Austin TX 78723 Some members of the Electric Utility Commission maybe participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live Public comment will be allowed in-person or remotely by telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. To register contact Robin Otto at Robin.Otto@austinenergy.com or 512-322-6254. AGENDA Members: Marty Hopkins, Chair (Casar) Dave Tuttle, Vice Chair (Alter) Marshall Bowen (Kelly) Randy Chapman (Pool) Cary Ferchill (Adler) Erik Funkhouser (Fuentes) Karen Hadden (Kitchen) Makenna Jonker (Harper-Madison) Cyrus Reed (Tovo) Kay Trostle (Ellis) Joli Cardenas (Renteria) For more information, please visit: www.austintexas.gov/euc Reading and Action on Consent Agenda: Items 2-6 may be acted upon by one motion. No separate discussion or action on any of the items is necessary unless desired by a Commissioner. CALL MEETING TO ORDER PUBLIC COMMUNICATION: GENERAL Speaker must be present and will be allowed up to three minutes to provide their comments. 1. APPROVAL OF MINUTES – Approve minutes of the March 21, 2022 meeting. NEW BUSINESS – CONSENT ( ) = Target Council Meeting Date; [ ] = RCA Type 2. (4/21) [Austin Energy]; Approve issuance of a capacity-based incentive to Riverbend Church for the installation of solar electric systems on their facility located at 4214 N Capital of Texas Highway Austin, TX 78746, in an amount not to exceed $217,800. 3. (4/21) [Real Estate]; Authorize negotiation and execution of an eighth amendment to lease agreement with David B. Edelman, for approximately 8,000 square feet of warehouse and office space for Austin Energy’s (“AE”) Meter shop, located at 4122 Todd Lane, Austin, Travis County, Texas, for a term of 24-months with two additional 1-year options to extend, in an amount not to exceed $535,520. 4. (5/5) [Austin Energy]; Authorize reimbursement of costs to Waller Creek Owner, LLC., for the heat exchanger skids to interconnect the Waller Building to the Austin Energy (AE) downtown District Cooling System in an amount not to exceed $1,619,816. 5. (5/5) [Purchasing]; Authorize negotiation and execution of a contract with Crown Texas Inc., or one of the other qualified offerors to Request For Proposals RFP …
Backup — original pdf
Item 11 Backup April 2022 Recommendations from Electric Utility Commission on Retirement of Austin Energy’s Portion of the Fayette Power Project Members of the EUC met with members of the RMC, the public and representatives of upper management of Austin Energy regarding the Fayette Coal-fired power plant and its future operations. While certain matters could not be fully discussed given a non- disclosure agreement and ongoing negotiations, we believe there is a path forward to continue to meet the parameters of the 2030 Resource Management Plan adopted by City Council. We provide the following direction to City Council on fulfilling that plan: 1. Recommend Austin Energy explore every avenue available to achieve closure of Austin Energy’s portion of Fayette as quickly as possible. 2. Recommend that Austin Energy continue to utilize strategies to lower carbon emissions from its portfolio of resources to continue to meet the goals of the 2030 resource plan. 3. Recommend that Austin Energy continue to issue annual RFPs for all renewable resources and evaluate the results of the RFP for up to 200 MWs of storage that was recently issued. As part of its RFP process, the EUC recommends that Austin Energy seek geographic diversity of resources and explore dispatchable renewable emerging technologies such as geothermal energy that will enhance our portfolio and move us closer to the zero-carbon goal. The EUC requests that a presentation be made once results from the latest storage and renewable resources RFPs are available. 4. Recommend that Austin Energy seek input from city council on annual budgets and expenses that come to the Fayette Management Committee to avoid making any long- term investments in the plant. 5. Include the costs of decommissioning as part of the upcoming cost of service study and upcoming rate case. 6. Evaluate the plant’s current emissions and compliance with current and proposed environmental regulations, as well as current and likely future monitoring and other compliance costs at Fayette due to: • ELG (Effluent Limitation Guidelines) • CCR (Coal Combustion Residuals) • Regional Haze (SO2 - PM stuff) • MACT (Maximum Achievable Control Technology) • Ozone • “Good Neighbor” Plan (Cross-State Air Pollution Rule (CSAPR) NOX Ozone Season Group 3 Trading Program) • Other Federal Regulations as appropriate. The EUC asks AE to prepare an analysis and presentation related to these current environmental performance, compliance measures and costs, including expected future compliance issues.
Item 14 Council Action Report — original pdf
Item 14 EUC Report re Council Action April 11, 2022 Items below recommended by EUC February 14; Council approved on date indicated in parenthesis. 2. (3/24) [Purchasing] Authorize award of a contract with Control Panels USA Inc, to provide installation and upgrade of controls and automation systems, for a term of five years in an amount not to exceed $3,500,000. 3. (3/24) [Purchasing] Authorize an amendment to a contract with Bermex, Inc. for continued manual meter reading services, to increase the amount by $15,427,110 and to extend the term by four years, for a revised total contract amount not to exceed $32,927,110. 4. (3/24) [Purchasing – Multi-Departmental; AE's requested authorization is $95,000.] Authorize an amendment to a contract with L.J. Power, Inc. d/b/a L.J. Power Generators for continued generator maintenance, purchase, and repair services, to increase the amount by $1,105,000, for a revised total contract amount not to exceed $3,084,000. 5. (3/24) [Purchasing – Multi-Departmental; AE’s portion approximately $258K] Authorize an amendment to a contract with Assurance Software Inc. d/b/a Castellan Solutions Inc. or Castellan Solutions for continued disaster planning and disruption prevention software and services, to increase the amount by $9,200,000 and to extend the term by five years, for a revised total contract amount not to exceed $9,496,000. Items below recommended by EUC March 21; Council approved on date indicated in parenthesis. 6. (4/7) [Purchasing] Authorize an amendment to a contract with Brace Integrated Services Inc. for continued insulation and heat trace services, to increase the amount by $2,751,000 for a revised total contract amount not to exceed $8,253,000. 7. (4/7) [Austin Energy] (T2) Approve a resolution authorizing the filing of eminent domain proceedings for the acquisition of real property rights consisting of a Temporary Construction Easement containing approximately 1,606 square feet of land, being a part of Lot A-3, a Resubdivision of Lot A-1 of the Resubdivision of Lot A, Tempo North, a subdivision, according to the plat recorded in Volume 18, Page 83, in Travis County, Texas, and being a portion of the property located at 7543 N. Lamar Blvd., Austin, Texas, for the public purpose of improving the safety and reliability of Austin Energy Transmission Circuit 811 located along the east side of North Lamar from HW183 to the McNeil Substation. 8. (4/7) [Austin Energy] (T3) Approve a resolution authorizing the filing of eminent domain proceedings for the acquisition of real property rights consisting of …
Item 7_ Financial Statements — original pdf
Item 7
Item 7_Fund Summary — original pdf
TOTAL AVAILABLE FUNDS 1,416,019,237 1,416,019,237 146,181,753 1,288,070,726 1,288,070,726 -127,948,511 (9.0%) AUSTIN ENERGY FUND For the Fiscal Year Through September 30, 2021 BEGINNING BALANCE REVENUE Base Revenue Power Supply Revenue Community Benefit Revenue Regulatory Revenue Transmission Revenue Other Revenue Interest Income TOTAL REVENUE OPERATING REQUIREMENTS Power Supply Recoverable Expenses Non-Fuel Operations & Maintenance Conservation Conservation Rebates Other Operating Expenses TOTAL OPERATING REQUIREMENTS OTHER REQUIREMENTS Accrued Payroll TOTAL OTHER REQUIREMENTS DEBT SERVICE General Obligation Debt Service Current Year Capital Lease Debt Service (Principal and Interest) TOTAL DEBT SERVICE TRANSFERS OUT Electric Capital Improvement Program General Fund Contingency Reserve Voluntary Utility Assistance Fund Trunked Radio Workers' Compensation Other City Transfers Administrative Support Communication and Technology Management Fund Economic Development Fund Power Supply Stabilization Reserve Fund AE Capital Reserve Fund TOTAL TRANSFERS OUT EXCESS (DEFICIENCY) OF TOTAL AVAILABLE FUNDS OVER TOTAL REQUIREMENTS Adjustment to GAAP ENDING BALANCE Item 7 (3.7%) (22.4%) (10.7%) 17.0% (2.6%) (27.1%) (73.6%) (9.0%) 24.1% 3.1% (10.7%) 21.6% 15.6% 70.7% 8.9% 0.0% 0 8.9% 8.9% Approved Budget Amended Budget September w/Encumb Year to Date w/Encumb Year-End Estimate Variance Fav (Unfav) % Variance Fav (Unfav) 394,198,543 394,198,543 387,799,387 387,799,387 (6,399,156) (1.6%) 630,532,538 419,011,440 56,477,345 140,841,730 86,229,397 73,720,823 9,205,964 1,416,019,237 630,532,538 419,011,440 56,477,345 140,841,730 86,229,397 73,720,823 9,205,964 1,416,019,237 68,605,296 46,051,116 5,970,654 14,278,189 7,018,047 4,110,679 147,771 146,181,753 607,315,909 325,224,839 50,461,746 164,849,014 84,029,342 53,763,463 2,426,413 1,288,070,726 607,315,909 325,224,839 50,461,746 164,849,014 84,029,342 53,763,463 2,426,413 1,288,070,726 (23,216,629) (93,786,601) (6,015,599) 24,007,284 (2,200,055) (19,957,360) (6,779,551) (127,948,511) 359,440,629 161,340,559 428,634,606 15,583,565 22,426,910 56,591,854 1,044,018,123 359,440,629 161,340,559 428,634,606 15,587,615 23,588,747 56,591,854 1,045,184,010 38,786,837 13,350,239 45,842,927 1,204,397 3,479,211 10,110,439 112,774,050 272,844,778 156,396,604 474,652,469 12,224,311 19,898,382 16,571,266 952,587,809 272,844,778 156,396,604 474,652,469 12,224,311 19,898,382 16,571,266 952,587,809 86,595,851 4,943,955 (46,017,863) 3,363,304 3,690,365 40,020,589 92,596,201 642,116 642,116 642,116 642,116 642,116 642,116 642,116 642,116 642,116 642,116 0 0 3,990 125,209 157,967,358 158,096,557 3,990 125,209 157,967,358 158,096,557 39,902,889 114,000,000 0 600,000 954,138 1,415,955 3,589,487 31,303,352 13,185,223 8,367,233 0 5,000,000 218,318,277 39,902,889 114,000,000 0 5,600,000 712,490 1,415,955 3,831,135 31,303,352 13,185,223 8,367,233 0 5,000,000 223,318,277 0 138,066 16,916,440 17,054,506 21,511,872 9,500,000 0 0 59,376 117,996 752,200 2,608,609 1,098,764 697,274 0 0 36,346,091 3,988 138,645 157,529,201 157,671,834 3,988 138,645 157,529,201 157,671,834 2 (13,436) 438,157 424,723 0.1% (10.7%) 0.3% 0.3% 143,082,965 114,000,000 0 5,600,000 712,490 1,415,955 3,334,267 31,303,352 13,185,223 8,367,233 0 0 321,001,485 143,082,965 114,000,000 0 5,600,000 712,490 1,415,955 3,334,267 31,303,352 13,185,223 8,367,233 0 0 321,001,485 (103,180,076) 0 0 0 0 0 496,868 0 0 0 0 5,000,000 (97,683,208) (258.6%) 0.0% 0.0% …
Item 7_FY23 Forecast — original pdf
Item 7 Austin Energy Fiscal Year 2023 Forecast and Budget Planning John Davis Director, Austin Energy Finance April 11, 2022 © 2022 Austin Energy Disclaimer Certain information set forth in this presentation contains forecasted financial information. Forecasts necessarily involve known and unknown risks and uncertainties, which may cause actual performance and financial results in future periods to differ materially from any projections of future performance. Although this forecasted financial information contained in this presentation are based upon what Austin Energy management believes are reasonable assumptions, there can be no assurance that forecasted financial information will prove to be accurate, as actual results and future events could differ materially from those anticipated in such forecasts. In addition, this presentation contains unaudited information and should be read in conjunction with the audited Annual Comprehensive Financial Reports for the City of Austin, which was published on March 14, 2022: https://assets.austintexas.gov/financeonline/downloads/annual_comprehensive_financial_repor t/annual_comprehensive_financial_report_2021.pdf 2 Fiscal Year 2023 Forecast and Budget Planning Agenda Budget Schedule Forecast Inputs, Assumptions and Process Forecast Summary Budget Planning 3 Austin Energy Fiscal Year 2023 Forecast and Budget Planning Budget Schedule 4 City of Austin Fiscal Year 2023 Budget Timeline FY 2022 FY 2022 FY 2022 FY 2022 FY 2022 FY 2022 FY 2022 FY 2022 FY 2022 FY 2023 FY 2023 FY 2023 JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC Austin Energy FY23 Forecast Development Austin Energy FY23 Budget Development 6th Austin Energy Proposed FY23 Budget & Forecast # 2 Submitted 11th EUC Meeting 8th EUC Meeting 15th City Council Financial Forecast Report Delivered by City Manager 15th City Council City Manager Proposed Budget Presentation City of Austin Proposed Budget Development 27th City Council Public Hearing 31st EUC B&C Recommendations Due 11th EUC Forecast # 1 & Process Presentation 1st Austin Energy Pass-Through Rate Change Effective 1st City of Austin FY23 Begins 9th -11th City Council Budget Work Sessions 17th–19th City Council Budget Readings & Adoption, Adopt Tax Rate 2nd City Council Set Max Tax Rate Budget & Tax Rate Hearings 5 City of Austin and Austin Energy Financial and Performance Data Sources Austin Finance Online https://financeonline.austintexas.gov/af o/finance/ City of Austin Budget Documents https://financeonline.austintexas.gov/af o/afo_content.cfm?s=1 City of Austin Strategic Direction 2023 https://financeonline.austintexas.gov/af o/afo_content.cfm?s=73&p=160 City of Austin Strategic Performance Dashboard https://data.austintexas.gov/stories/s/5 9fp-raw5 Data Austin: Austin Energy https://data.austintexas.gov/browse?Additional- Information_Department=Austin+Energy&City- of-Austin_Department-=Austin+Energy Austin Energy Corporate Reports and Data Library https://austinenergy.com/ae/about/rep orts-and-data-library/reports-and-data- library 6 Forecast to Budget 4-Step Process 5-Year …
Item 8 REACH 2021 — original pdf
Item 8 2021 REACH Update Electric Utility Commission Briefing Erika Bierschbach VP, Energy Market Operations & Resource Planning April 11, 2022 © 2018 Austin Energy R E A C H Reduce Emissions Affordably for Climate Health Reduction Flexible Affordable 2021 forecasted emission reductions were 1.29 million metric tonnes or 23.7% Carbon cost in the generation dispatch price reduces output in low-margin periods Allocated annual budget of approximately 2% of prior year’s PSA 2 FPP Emission Reduction 2021 Emission Reduction 400,000.00 350,000.00 300,000.00 250,000.00 s e n n o t 200,000.00 150,000.00 100,000.00 50,000.00 0.00 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec FPP1 FPP2 3 Overall REACH Performance January 1, 2021 – December 31, 2021 Emission Forecast vs. Actuals NatGas 1,046,349 1,140,478 Coal Total 3,146,264 4,278,874 4,192,613 Target: 4,133,072 -23.7% 5,419,352 Actual: -22.64% 0 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 Forecast Target Actual 4 ©2018 Austin Energy. All rights reserved. Austin Energy and the Austin Energy logo and combinations thereof are trademarks of Austin Energy, the electric department of the City of Austin, Texas. Other names are for informational purposes only and may be trademarks of their respective owners.
Items 2-6 Draft RCA's — original pdf
Item 2 Posting Language ..Title Approve issuance of a capacity-based incentive to Riverbend Church for the installation of solar electric systems on their facility located at 4214 N Capital of Texas Highway Austin, TX 78746, in an amount not to exceed $217,800. ..De Lead Department Austin Energy Prior Council Action: Fiscal Note Funding is available in the Fiscal Year 2021- 2022 Operating Budget of Austin Energy. For More Information: Richard Génecé, Vice President, Customer Energy Solutions (512) 322-6327; Tim Harvey, Solar Program Manager (512) 482-5386. Council Committee, Boards and Commission Action: April 11, 2022– To be reviewed by the Electric Utility Commission. April 19, 2022 – To be reviewed by the Resource Management Commission. Additional Backup Information: Austin Energy requests approval to issue this CBI to the Customer for the installation of solar electric system(s), detailed in the table below at their facility to produce renewable energy for on-site consumption. The table below provides a summary of the system size, cost, proposed incentive, and environmental benefits.: Solar System Details* Total System Size (kW-DC) Total System Size (kW-AC) Annual Estimated Production (kWh) Total System Cost ($) Total Incentive ($) Percent of Cost Covered Reduction of Carbon Dioxide (CO2) in tons Reduction of Sulfur Dioxide (SO2) in pounds Reduction of Nitrogen Oxide (NOX) in pounds Equivalency of Vehicle Miles Driven Equivalency of cars on Austin roadways Equivalency of Trees Planted Equivalency of Forest Acreage Added 217.8 180.774 295,728 $394,218 $217,800 55% 139 177 207 316,911 27.4 2,085 154 Environmental Benefits** and Emission Reduction Equivalencies*** *All solar equipment meets Austin Energy program requirements ** Environmental Benefits based on the US Energy Information Association’s state-wide electricity profile *** According to the Environmental Protection Agency (EPA)’s Greenhouse Gas Equivalency Calculator Riverbend Church’s mission is to serve the bruised, battered, broken and bored through their religious services. They offer modern, contemporary, and traditional style services and host a variety of community groups to support their members. This solar system will offset 61% of the Customer’s historic annual energy usage. According to the updated Austin Energy Resource, Generation and Climate Protection Plan, approved by Austin City Council in March 2020, “Austin Energy will achieve a total of 375 MW of local solar capacity by the end of 2030, of which 200 MW will be customer-sited (when including both in-front-of-meter and behind-the meter installations).” In order to meet these goals, Austin Energy has funded the Solar Photovoltaic (PV) …
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Approved Minutes — original pdf
ELECTRIC UTILITY COMMISSION MEETING MINUTES Monday, April 11, 2022 The Electric Utility Commission convened a hybrid meeting on Monday, April 11, 2022 in accordance with social distancing protocols necessitated by the COVID 19 pandemic. Commissioners in Attendance (In-person): Marty Hopkins, Chair (District 4); Marshall Bowen (District 6), Randy Chapman (District 7); Cary Ferchill (Mayor); Makenna Jonker (District 1); Kay Trostle (District 8) Commissioners in Attendance (Virtual): Dave Tuttle, Vice Chair (District 10); Cyrus Reed (District 9); Karen Hadden (District 5) Commissioners Absent: Erik Funkhauser (District 2), Joli Cardenas (District 3) CALL TO ORDER – Chair Hopkins called the meeting to order at 6 p.m. CITIZEN COMMUNICATION: None APPROVAL OF MINUTES 1. Approve minutes of the March 21, 2022 Regular Meeting of the Electric Utility Commission. The minutes for the March 21, 2022, Regular Meeting of the Electric Utility Commission Meeting were approved on a 9-0 vote with Commissioners Cardenas and Funkhauser absent. NEW BUSINESS – CONSENT ( ) = Target Council Meeting Date; [ ] = RCA Type Motion (Chapman) to recommend Items 2-6; seconded (Trostle); passed on a vote of 9-0, with Commissioners Cardenas and Funkhauser absent. 2. (4/21) [Austin Energy]; Approve issuance of a capacity-based incentive to Riverbend Church for the installation of solar electric systems on their facility located at 4214 N Capital of Texas Highway Austin, TX 78746, in an amount not to exceed $217,800. 3. (4/21) [Real Estate]; Authorize negotiation and execution of an eighth amendment to lease agreement with David B. Edelman, for approximately 8,000 square feet of warehouse and office space for Austin Energy’s (“AE”) Meter shop, located at 4122 Todd Lane, Austin, Travis County, Texas, for a term of 24-months with two additional 1-year options to extend, in an amount not to exceed $535,520. 4. (5/5) [Austin Energy]; Authorize reimbursement of costs to Waller Creek Owner, LLC., for the heat exchanger skids to interconnect the Waller Building to the Austin Energy (AE) downtown District Cooling System in an amount not to exceed $1,619,816. 5. (5/5) [Purchasing]; Authorize negotiation and execution of a contract with Crown Texas Inc., or one of the other qualified offerors to Request For Proposals RFP 1100 DTB3010, to provide prefabricated substation control houses, for a term of 5 years in an amount not to exceed $10,00,000. Page 1 of 2 6. (5/19) [Purchasing]; Authorize amendments to existing contracts with Pro Serv Industrial Contractors LLC and Thielsch Engineering Inc, …
Agenda — original pdf
Electric Utility Commission March 21, 2022 6:00 PM Austin Energy Headquarters; 1st Floor; Shudde Fath Conference Room 4815 Mueller Blvd, Austin TX 78723 Some members of the Electric Utility Commission maybe participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live Public comment will be allowed in-person or remotely by telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. To register contact Robin Otto at Robin.Otto@austinenergy.com or 512-322-6254. AGENDA Members: Marty Hopkins, Chair (Casar) Dave Tuttle, Vice Chair (Alter) Marshall Bowen (Kelly) Randy Chapman (Pool) Cary Ferchill (Adler) Erik Funkhouser (Fuentes) Karen Hadden (Kitchen) Makenna Jonker (Harper- Madison) Cyrus Reed (Tovo) Kay Trostle (Ellis) Joli Cardenas (Renteria) For more information, please visit: www.austintexas.gov/euc Reading and Action on Consent Agenda: Items 2-19 may be acted upon by one motion. No separate discussion or action on any of the items is necessary unless desired by a Commissioner. CALL MEETING TO ORDER PUBLIC COMMUNICATION: GENERAL Speaker must be present and will be allowed up to three minutes to provide their comments. 1. APPROVAL OF MINUTES – Approve minutes of the November 8, 2021 and February 14, 2022 meetings. NEW BUSINESS – CONSENT ( ) = Target Council Meeting Date; [ ] = RCA Type 2. (3/24) [Purchasing – Multi-Departmental; AE's requested authorization is $95,000.] Authorize an amendment to a contract with L.J. Power, Inc. d/b/a L.J. Power Generators for continued generator maintenance, purchase, and repair services, to increase the amount by $1,105,000, for a revised total contract amount not to exceed $3,084,000. 3. (3/24) [Purchasing – Multi-Departmental; AE’s portion approximately $258K] Authorize an amendment to a contract with Assurance Software Inc. d/b/a Castellan Solutions Inc. or Castellan Solutions for continued disaster planning and disruption prevention software and services, to increase the amount by $9,200,000 and to extend the term by five years, for a revised total contract amount not to exceed $9,496,000. 4. (4/7) [Purchasing] Authorize an amendment to a contract with Brace Integrated Services Inc. for continued insulation and heat trace services, to increase the amount by $2,751,000 for a revised total contract amount not to exceed $8,253,000. 5. (4/7) [Austin Energy] (T2) Approve a resolution authorizing the filing of eminent domain proceedings for the acquisition of …
Revised Agenda — original pdf
Electric Utility Commission March 21, 2022 6:00 PM Austin Energy Headquarters; 1st Floor; Shudde Fath Conference Room 4815 Mueller Blvd, Austin TX 78723 Some members of the Electric Utility Commission maybe participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live Public comment will be allowed in-person or remotely by telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. To register contact Robin Otto at Robin.Otto@austinenergy.com or 512-322-6254. REVISED AGENDA Members: Marty Hopkins, Chair (Casar) Dave Tuttle, Vice Chair (Alter) Marshall Bowen (Kelly) Randy Chapman (Pool) Cary Ferchill (Adler) Erik Funkhouser (Fuentes) Karen Hadden (Kitchen) Makenna Jonker (Harper- Madison) Cyrus Reed (Tovo) Kay Trostle (Ellis) Joli Cardenas (Renteria) For more information, please visit: www.austintexas.gov/euc Reading and Action on Consent Agenda: Items 2-19 may be acted upon by one motion. No separate discussion or action on any of the items is necessary unless desired by a Commissioner. CALL MEETING TO ORDER PUBLIC COMMUNICATION: GENERAL Speaker must be present and will be allowed up to three minutes to provide their comments. 1. APPROVAL OF MINUTES – Approve minutes of the November 8, 2021 and February 14, 2022 meetings. NEW BUSINESS – CONSENT ( ) = Target Council Meeting Date; [ ] = RCA Type 2. (3/24) [Purchasing – Multi-Departmental; AE's requested authorization is $95,000.] Authorize an amendment to a contract with L.J. Power, Inc. d/b/a L.J. Power Generators for continued generator maintenance, purchase, and repair services, to increase the amount by $1,105,000, for a revised total contract amount not to exceed $3,084,000. 3. (3/24) [Purchasing – Multi-Departmental; AE’s portion approximately $258K] Authorize an amendment to a contract with Assurance Software Inc. d/b/a Castellan Solutions Inc. or Castellan Solutions for continued disaster planning and disruption prevention software and services, to increase the amount by $9,200,000 and to extend the term by five years, for a revised total contract amount not to exceed $9,496,000. 4. (4/7) [Purchasing] Authorize an amendment to a contract with Brace Integrated Services Inc. for continued insulation and heat trace services, to increase the amount by $2,751,000 for a revised total contract amount not to exceed $8,253,000. 5. (4/7) [Austin Energy] (T2) Approve a resolution authorizing the filing of eminent domain proceedings for the acquisition …
Item 20 Base Rate Review Briefing — original pdf
Item 20 Austin Energy’s 2022 Base Rate Review: Introduction and Initial Briefing Russell Maenius, Vice President - Finance March 21, 2022 © 2022 Austin Energy Disclaimer Certain information set forth in this presentation contains forecasted financial information. Forecasts necessarily involve known and unknown risks and uncertainties, which may cause actual performance and financial results in future periods to differ materially from any projections of future performance. Although the forecasted financial information contained in this presentation is based upon what Austin Energy management believes are reasonable assumptions, there can be no assurance that forecasted financial information will prove to be accurate, as actual results and future events could differ materially from those anticipated in such forecasts. In addition, this presentation contains unaudited information and should be read in conjunction with the audited Comprehensive Annual Financial Reports for the City of Austin, which was published on March 14, 2022: https://assets.austintexas.gov/financeonline/downloads/annual_comprehensive_financial_report/annual_comprehensive_financial_report_2021.pdf 2 Agenda Summary Financial Needs Base Rate Review Process Base Rate Review Schedule 3 Summary Austin Energy Needs a Base Rate Review The Need The Process The Ask • • • Financial condition has declined due to lower revenues, resulting in $90 million+ in combined net losses in FY 2020 and FY 2021 ‘AA’ credit rating is in jeopardy due to dwindling cash balances and declining financial metrics Financial policies and bond covenants require a base rate increase • Details and proposal coming in mid-April • Base rate review process is open, public, and transparent • Austin City Council approves rates – outside City customers can appeal their rates to the Public Utility Commission of Texas • Base rate change to be effective January 2023 • Austin Energy needs your support in the base rate review process to ensure financial stability 4 Austin Energy’s Financial Needs Require Base Rate Review Decline in financial metrics jeopardize operations and credit rating Why review base rates and make changes now? 5 Austin Energy Serves 15 Communities Across Central Texas Austin Energy • Founded in 1895 • 3rd largest municipal utility in the nation with over 500,000 customers • ‘AA’ rated utility with $1.3B in revenue and $6B in assets • 437 square mile PUCT approved service territory with approximately half inside Austin’s city limits • 90% of customers are residential • 65% of energy is sold to business customers 6 Austin Energy is Focused on the Customer Providing reliable electric service, robust public benefits and …
Item 21 B&C Budget Process — original pdf
City of Austin/Austin Energy Boards and Commission – Budget Engagement Process © 2021 Austin Energy City of Austin Fiscal Year 2023 Budget Timeline Jan 26 Austin Energy: Begin Forecast & Proposed Budget Processes May 6 Austin Energy: Proposed Budget Submitted B&C Recommendation Responses Nov 1 Austin Energy: Pass-Through Rate Change Effective Oct 1 City of Austin: Fiscal Year 2023 Begins Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec FY 2022 Mar 31 City of Austin: B&C Recommendations Due Apr 15 City Council: Forecast Report Mar Apr Mar 21 EUC: Meeting Apr 11 EUC: Forecast Presentation Jul 15 City Council: City Manager Presents Budget to City Council Aug 2 City Council: Set Max Tax Rate Budget & Tax Rate Hearings FY 2023 Aug 17-19 City Council: Budget Reading & Adoption Jul Jul 11 EUC: Proposed Budget Presentation* Aug Jul 27 City Council: Budget Public Input Meeting *Date may be subject to change Aug 9, Aug 11 City Council: Budget Work Sessions Aug 9, Aug 11 City … 2 Budget Engagement (Boards and Commissions) Process The various boards and commissions can submit budget recommendations as part of the budget development process. • Boards and Commissions must submit recommendations to the Budget Office by March 31. • Department responses to recommendations are due to the Budget Office on May 6. The Process Once a Board or Commission submits a budget recommendation, departments will have a chance to review the recommendation and provide a response. The Budget Office will begin the process by creating a form based on a report created by information collected in Public Input for each budget recommendation with the following fields: • Commission • • Resolution Title • Resolution Summary and File • Outcome Areas and Indicators Lead Department 3 Budget Engagement (Boards and Commissions) Process How to submit a Boards and Commissions Budget Recommendation • Access the recommendation portal at: www.austintexas.gov/budget • Click the link under “Boards and Commissions Recommendation Form 2022- 2023” 4
Item 24 Council Action Report — original pdf
Item 24 EUC Report re Council Action March 21, 2022 Items below recommended by EUC November 8; Council approved on date indicated in parenthesis. 2. (11/18) [Purchasing] Authorize award of a contract with KBS Electrical Distributors Inc. to provide a station service voltage transformer in an amount not to exceed $67,000. 3. (11/18) [Purchasing] Ratify a contract with Control Components Inc, to provide an intermediate pressure drum control valve and spare parts, in the amount of $75,400. 4. (11/18) [Capital Contracting] Authorize negotiation and execution of a construction contract with MasTec North America, Inc., for Underground Electrical Civil Construction Indefinite Delivery/ Indefinite Quantity contract in the amount of $24,000,000 for an initial 2-year term, with four 1-year extensions of $12,000,000, for a total contract amount not to exceed $72,000,000. 5. (12/2) [Purchasing Multi Departmental; AE’s estimated portion is $6.3M] Authorize award of two contracts with Community Trucking LLC, and Green Dream International d/b/a GDI, to provide flexible base, surface rock and 3x5 rock, each for a term of five years for total contract amounts not to exceed $7,570,000, divided between the contractors. 6. (12/2) [Purchasing] Authorize an amendment to a contract with Texas Electric Cooperatives, for the continued purchase of electric meters for use throughout the Austin Energy service area, to increase the amount by $10,000,000 and to extend the term by 18 months, for a revised total contract amount not to exceed $40,000,000. 7. (12/2) [Purchasing] Ratify a contract with Techline Inc. to provide distribution steel poles, in an amount of $750,000. 8. (12/2) [Purchasing] Authorize additional expenditures to a contract with Techline Inc., to continue providing distribution steel poles, in the amount of $3,750,000 for a revised total contract amount not to exceed $4,500,000. 9. (12/2) [Purchasing] Authorize negotiation and execution of a cooperative contract with Accenture LLP, to provide implementation and managed services, related maintenance and support for the Sitecore web content management solution, for a term of three years in an amount not to exceed $2,306,000. 10. (12/2) [Purchasing] Authorize an amendment to a contract with GE Energy Management Services Inc, for continued maintenance and support of the GE Smallworld Geographic Information Systems software suite, to increase the amount by $399,325 and to extend the term by one year, for a revised total contract amount not to exceed $5,716,354. 11. (12/2) [Purchasing] Authorize an amendment to a contract with Eaton Corporation, for prevention maintenance and corrective …
Items 2-19 Draft RCAs — original pdf
Item 2 Posting Language ..Title Authorize an amendment to a contract with L.J. Power, Inc. d/b/a L.J. Power Generators for continued generator maintenance, purchase, and repair services, to increase the amount by $1,105,000, for a revised total contract amount not to exceed $3,084,000. (Note: This contract was reviewed for subcontracting opportunities in accordance with City Code Chapter 2- 9C Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods and services required for this contract, there were insufficient subcontracting opportunities and an insufficient number of certified M/WBEs; therefore, no subcontracting goals were established). ..Body Lead Department Financial Services Department. Client Department(s) Aviation, Building Services Department, Austin Energy, Austin Fire Dept., Austin Water, Fleet Mobility Services, Communication and Technology Management, Austin Public Library Dept., Austin Convention Center, Watershed Protection Department. Fiscal Note Funding in the amount of $1,105,000 is available in the Fiscal Year 2021-2022 Operating Budget of various City departments. Purchasing Language: Contract Amendment. Prior Council Action: August 18, 2016 – Council approved the original contract, item 56, on an 11-0 vote. For More Information: Inquiries should be directed to Sandy Wirtanen, at 512-974-7711 or sandy.wirtanen@austintexas.gov. Council Committee, Boards and Commission Action: Additional Backup Information: The contract provides inspection, maintenance, repair, and purchase of back-up generators for City facilities. The generators are inspected and have preventative maintenance performed quarterly and annually. More than 35 locations are covered under this contract. The services provided under the contract meet the National Fire Protection Association standard for emergency and standby power systems. In addition to preventative maintenance, the contract also provides routine and emergency repair services. In the event a generator is being serviced or repaired, and a need for a generator is identified, the contractor will provide a temporary replacement generator until the City’s unit is returned. The increased authorization will allow for the purchase of back-up generators to continue operations in the event of an emergency or disaster ensuring essential personnel have access to the City network and the essential function of all workspaces. ..Strategic Outcome(s) Strategic Outcome(s): Government that Works for All. . Item 3 Posting Language ..Title Authorize an amendment to a contract with Assurance Software Inc. d/b/a Castellan Solutions Inc. or Castellan Solutions for continued disaster planning and disruption prevention software and services, to increase the amount by $9,200,000 and to extend the term by five years, for a revised total contract amount not to exceed …
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Approved Minutes — original pdf
ELECTRIC UTILITY COMMISSION MEETING MINUTES Monday, March 21, 2022 The Electric Utility Commission convened a hybrid meeting on Monday, March 21, 2022 in accordance with social distancing protocols necessitated by the COVID 19 pandemic. Commissioners in Attendance (In-person): Marty Hopkins, Chair (District 4); Cyrus Reed (District 9) Commissioners in Attendance (Virtual): Dave Tuttle, Vice Chair (District 10); Cary Ferchill (Mayor); Makenna Jonker (District 1); Karen Hadden (District 5); Kay Trostle (District 8) Commissioners Absent: Erik Funkhauser (District 2), Joli Cardenas (District 3), Marshall Bowen (District 6), Randy Chapman (District 7) CALL TO ORDER – Chair Hopkins called the meeting to order at 6:08 p.m. CITIZEN COMMUNICATION: None APPROVAL OF MINUTES 1. Approve minutes of the November 8, 2021 and February 14, 2022 Regular Meetings of the Electric Utility Commission. The minutes for the November 8, 2021 and February 14, 2022, Regular Meetings of the Electric Utility Commission Meeting were approved on a 7-0 vote with Commissioners Bowen, Cardenas, Chapman and Funkhauser absent. NEW BUSINESS – CONSENT ( ) = Target Council Meeting Date; [ ] = RCA Type 2. (3/24) [Purchasing – Multi-Departmental; AE's requested authorization is $95,000.] Authorize an amendment to a contract with L.J. Power, Inc. d/b/a L.J. Power Generators for continued generator maintenance, purchase, and repair services, to increase the amount by $1,105,000, for a revised total contract amount not to exceed $3,084,000. Motion (Trostle) to recommend approval; seconded (Jonker); passed on a vote of 7-0, with Commissioners Bowen, Cardenas, Chapman and Funkhauser absent. Motion (Trostle) to recommend approval; seconded (Jonker); passed on a vote of 7-0, with Commissioners Bowen, Cardenas, Chapman and Funkhauser absent. 3. (3/24) [Purchasing – Multi-Departmental; AE’s portion approximately $258K] Authorize an amendment to a contract with Assurance Software Inc. d/b/a Castellan Solutions Inc. or Castellan Solutions for continued disaster planning and disruption prevention software and services, to increase the amount by $9,200,000 and to extend the term by five years, for a revised total contract amount not to exceed $9,496,000. Motion (Trostle) to recommend approval; seconded (Jonker); passed on a vote of 7-0, with Commissioners Bowen, Cardenas, Chapman and Funkhauser absent. 4. (4/7) [Purchasing] Authorize an amendment to a contract with Brace Integrated Services Inc. for continued insulation and heat trace services, to increase the amount by $2,751,000 for a revised total contract amount not to exceed $8,253,000. Page 1 of 4 Motion (Trostle) to recommend approval; seconded (Jonker); passed on a …
Agenda — original pdf
Electric Utility Commission February 14, 2022 6:00 PM Austin Energy Headquarters; 1st Floor; Shudde Fath Conference Room 4815 Mueller Blvd, Austin TX 78723 (Note: Some Commission members, presenters and public may be participating by videoconference.) AGENDA Members: Marty Hopkins, Chair (Casar) Dave Tuttle, Vice Chair (Alter) Marshall Bowen (Kelly) Randy Chapman (Pool) Cary Ferchill (Adler) Erik Funkhouser (Fuentes) Karen Hadden (Kitchen) Makenna Jonker (Harper- Madison) Cyrus Reed (Tovo) Kay Trostle (Ellis) Vacancy (Renteria) For more information, please visit: www.austintexas.gov/euc Reading and Action on Consent Agenda: Items 2-14 may be acted upon by one motion. No separate discussion or action on any of the items is necessary unless desired by a Commissioner. CALL MEETING TO ORDER CITIZEN COMMUNICATION: GENERAL Speaker must be present and will be allowed up to three minutes to provide their comments. 1. APPROVAL OF MINUTES – Approve minutes of the November 19, 2021 meeting. NEW BUSINESS – CONSENT ( ) = Target Council Meeting Date; [ ] = RCA Type 2. (3/3) [Purchasing – Multi-Departmental; AE’s portion approximately $12.7M] Authorize an amendment to a contract with Nalco Company LLC d/b/a Nalco Company for continued specialty chemical water treatment services, to increase the amount by $3,500,250 and to extend the term by one year, for a revised total contract amount not to exceed $14,687,500. 3. (3/3) [Purchasing] Authorize an amendment to a contract with SAP America Inc. to provide a continued subscription for talent, performance, and learning management software, to increase the amount by $198,000 and to extend the term by one year, for a revised total contract amount not to exceed $3,146,933. 4. (3/3) [Purchasing] Authorize award of a contract with Johnson Controls Inc d/b/a Johnson Controls to provide fire protection and maintenance services, for a term of five years in an amount not to exceed $2,000,000. 5. (3/3) [Purchasing] Authorize negotiation and execution of a multi-term contract with Power Grid Engineering, LLC to provide relay services, for up to five years in an amount not to exceed $6,000,000. 6. (3/3) [Austin Energy](T1) Approve a resolution authorizing the filing of eminent domain proceedings for the acquisition of real property rights consisting of a Temporary Construction Easement containing approximately 4,438 square feet of land, being a part of Lot A-4-1 of the Resubdivision of Lot 4-A of the Resubdivision of Lot A-1 of the Resubdivision of Lot “A”, Tempo North, a subdivision shown in a plat recorded …